12 Attachment 2 - Agreement including AmendmentsCLr -s-1 ° AGR g•)a
IHH
THIRD AMENDMENT TO AGREEMENT FOR SERVICES
This THIRD AMENDMENTTO AGREEMENT FOR SERVICES is dated for identification this 5tn
day of June 2018 and amends that certain SECOND AMENDMENT TO AGREEMENT FOR SERVICES
dated July 1, 2017, made by and between the TOWN OF LOS GATOS, ( "Town, ") and ST. FRANCIS
ELECTRIC, ( "Service Provider").
RECITALS
A. Town and Service Provider entered into an Agreement for Services on July 1, 2015
Agreement "), a copy of which is attached hereto and incorporated by reference as
Attachment 1 to this Amendment.
B. Town and Service Provider entered into a First Amendment to Agreement for Services on
June 21, 2016 ( "Agreement'), a copy of which is attached hereto and incorporated by
reference as Attachment 2 to this Amendment.
C. Town and Service Provider entered into a Second Amendment to Agreement for Services
on July 1, 2017 ( "Agreement'), a copy of which is attached hereto and incorporated by
reference as Attachment 3 to this Amendment.
Town desires to amend the Agreement to increase the compensation of the agreement for
FY 2017/18.
AMENDMENT
1. Section 2.6 Compensation is amended to read as follows:
Additional compensation for unforeseen services in Fiscal Year 2017/18 shall not
exceed $15,000, for a total annual contract amount not to exceed $150,OOOforthis
year only.
2. All other terms and conditions of the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the Town and Supplier have executed this Amendment.
Town of Los Gatos by: St. Francis Electric, by:
Laurel Prevetti
Town Manager
Recommended by: Approved as to Form:
M tt Morley Schultz e/
Director of Parks and Public W s 4911 Town Attorney
St. Francis Electric — Third Amendment to Agreement for Services
ATTACHMENT 2
CLERK DEPARTNItNT
PURCHASE AND SERVICE AGREEMENT '4 °rthJ.l2zj
THIS AGREEMENT is dated for identification this I` of July, 2015 and iMad r • w4il__ TOWN OF LOS GATOS, a California municipal corporation, ( "TowrFJcand CT NRA N.CISELECTRIC, ( "Supplier "), whose address is 975 Carden Street, San Leaf- r'A 94 77 This
Agreement is made with reference to the following facts. °" "°
I. RECITALS
1.1 The Town desires to engage Supplier to provide annual traffic signal and street light
maintenance and repair services.
1.2 Supplier represents that it is a qualified and competent supplier of the items to be purchasedunderthisAgreement.
1.3 The Supplier represents and affirms that it is qualified and willing to perform the desired
work pursuant to this Agreement.
II. AGREEMENTS
2.1 Time of the Essence. Prompt installation of items and materials is essential to thisAgreement.
2.2 Scone of Services. Supplier shall provide supplies and services as described in that certain
Request for Proposals dated March 10, 2015 which is hereby incorporated by reference and
attached as "Exhibit A" and that certain Proposal dated April 7, 2015, which is herebyincorporatedbyreferenceandattachedas "Exhibit B ".
2.3 Time of Performance. This Agreement will remain in effect from July 1, 2015 to June 30.
2016. The Town may extend the term of this Agreement up to four (4) additional one -year
periods, through June 30, 2020, on the same terms and conditions as in effect and subject toTownCouncilbudgetappropriationsforthescopeofservices.
2.4 Compliance with Laws. The Supplier shall comply with all applicable laws, codes,
ordinances, and regulations of governing federal, state and local laws. Supplier represents
and warrants to Town that it has all licenses, permits, qualifications and approvals of
whatsoever nature which are legally required for Supplier to practice its profession.
Supplier shall maintain a Town of Los Gatos business license pursuant to Chapter 14 of theCodeoftheTownofLosGatos.
2.5 Sole Responsibility. Supplier shall be responsible for employing or engaging all personsnecessarytoperformtheservicesunderthisAgreement.
2.6 Information/Renort Handling. All documents furnished to Supplier by the Town and all
reports and supportive data prepared by the Supplier under this Agreement are the Town's
property and shall be delivered to the Town upon the completion of Supplier's services or attheTown's written request. All reports, information, data, and exhibits prepared or
ATTACHMENT 1
assembled by Supplier in connection with the performance of its services pursuant to this
Agreement are confidential until released by the Town to the public, and the Supplier shall
not make any of the these documents or information available to any individual or
organization not employed by the Supplier or the Town without the written consent of the
Town before sueb release. The Town acknowledges that the reports to be prepared by the
Supplier pursuant to this Agreement are for the purpose of evaluating a defined project, and
Town's use of the information contained in the reports prepared by die Supplier in
connection with other projects shall be solely at Town's risk, unless Supplier expressly
consents to such use in writing. Town further agrees that it will not appropriate any
methodology or technique of Supplier which is and has been confirmed in writing by
Supplier to be a trade scow of Supplier.
2.7 COMPMaton. Compensation for the supplies and materials delivered and for supplier's
professional services shall not exceed $120 000 annually, inclusive of all costs. PaymentMe
shall be based upon Town approval of each tas .
2.8 Bil i . Billing shall be by invoice within thirty (30) days of the rendering of the services
and shall be accompanied by a detailed explanation of the work performed by whom at
what rate and on what date. Also, plans, specifications, documents or other pertinent
materials shall be submitted for Town review, even if only in partial or draft form,
Payment shall be net thirty (30) days. All invoices and statements to the Town shall be
addressed as follows:
Invoices:
Town of Los Gatos
Attn: Accounts Payable
P.O. Box 655
Los Gatos, CA 95031 -0655
2.9 Availability of Records. Supplier shall maintain the records supporting this billing for not
less than three years following completion of the work under this Agreement. Supplier
shall make these records available to authorized personnel of the Town at the Supplier's
offices during business hours upon written request of the Town.
2.10 Assignability and Subcontracting. The services to be performed under this Agreement are
unique and personal to the Supplier. No portion of these services shall be assigned or
subcontracted without the written consent of the Town.
2.11 lndegandent Contractor. It is understood that the Supplier, in the performance of the work
and services agreed to be performed, shall act as and be an independent contractor and not
an agent or employee of the Town. As an independent contractor hefshe shall not obtain
any rights to retirement benefits or other benefits which accrue to Town employee(s). With
prior written consent, the Supplier may perform some obligations under this Agreement by
subcontracting, but may not delegate ultimate responsibility foz performance or assign or
transfer interests under this Agreement. Supplier agrees to testify in any litigation brought
regarding the subject of the work to be performed under this Agreement. Supplier shall be
compensated for its costs and expenses in preparing for, traveling to, and testifying in such
matters at its then current hourly rates of compensation, unless such litigation is brought by
Supplier or is based on allegations of Supplier's negligent performance or wrongdoing.
2.12 Conflict of Interest. Supplier understands that its professional responsibilities are solely totheTown. The Supplier has and shall not obtain any holding or interest within the Town of
Los Gatos. Supplier has no business holdings or agreements with any individual member of
the Staff- or management of the Town or its representatives nor shall it enter into any such
holdings or agreements. In addition, Supplier warrants that it does not presently and shall
not acquire any direct or indirect interest adverse to those of the Town in the subject of this
Agreement, and it shall immediately disassociate itself from such an interest, should it
discover it has done so and shall, at the Town's sole discretion, divest itself of such interest.
Supplier shall not knowingly and shall take reasonable steps to ensure that it does not
employ a person having such an interest in this performance of this Agreement. If after
employment of a person, Supplier discovers it has employed a person with a direct or
indirect interest that would conflict with its performance of this Agreement, Supplier shall
promptly notify Town of this employment relationship, and shall, at the Town's sole
discretion, sever any such employment relationship.
2.13 Equal Emoloyment Opportunity Supplier warrants that it is an equal opportunity employer
and shall comply with applicable regulations governing equal employment opportunity. Neither Supplier nor its subcontractors do and neither shall discriminate against persons
employed or seeking employment with them on the basis of ago, sex, color, race, marital
status, sexual orientation, ancestry, physical or mental disability, national origin, religion, or
medical condition, unless based upon a bona fide occupational qualification pursuant to the
California Fair Employment & Housing Act.
111. INSURANCE AND INDEMNIFICATION
3.1 Minimum Scope of insurance:
Supplier agrees to have and maintain, for the duration of the contract,
General Liability insurance policies insuring him/her and his/her firm to an
amount not less than: one million dollars ($1,000,000) combined single limit
per occurrence for bodily injury, personal injury and property damage.
ii. Supplier agrees to have and maintain for the duration of the contract, an
Automobile Liability insurance policy ensuring him/her and his/her staff to
an amount not less than one million dollars ($1,000,000) combined single
limit per accident for bodily injury and property damage.
iii. Supplier shall provide to the Town all certificates of insurance, with original
endorsements effecting coverage. Supplier agrees that all certificates and
endorsements are to be received and approved by the Town before work
commences.
iv. Supplier agrees to have and maintain, for the duration of the contract,
professional liability insurance in amounts not less than i 1,000,000 which is
sufficient to insure Supplier for professional errors or omissions in the
performance of the particular scope of work under this agreement.
General Liability:
The Toxin, its officers, officials, employees and volunteers are to be covered
as insured as respects: liability arising out of activities performed by or on
behalf of the Supplier, products and completed operations of Supplier,
premises owned or used by the Supplier. This requirement does not apply to
the professional liability insurance required for professional errors and
omissions.
ii. The Suppliers insurance coverage shall be primary insurance as respects the
Town, its officers, officials, employees and volunteers. Any insurance or
self- insurances maintained by the Town, its officers, officials, employees or
volunteers shall be excess of the Supplier's insurance and shall not contribute
with it.
iii. Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the Town, its officers, officials, employees or
volunteers.
iv. The Supplier's insurance shall apply separately to each insured against whom
a claim is made or suit is brought, except with respect to the limits of the
insurer's liability.
3.2 All Coverat es. Each insurance policy required in this item shall be endorsed to state that
coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except
after thirty (30) days' prior written notice by certified mail, return receipt requested, has
been given to the Town. Current certification of such insurance shall be kept on file at all
times during the term of this agreement with the Town Clerk Administrator.
3.3 Workers' Compensation. In addition to these policies, Supplier shall have and maintain
Workers' Compensation insurance as required by California law and shall provide evidence
of such policy to the Town before beginning services under this Agreement. Further,
Supplier shall ensure that all subcontractors employed by Supplier provide the required
Workers' Compensation insurance for their respective employees.
3.4 Indemnification. The Supplier shall save, keep, Bold harmless and indemnify and defend
the Town its officers, agent, employees and volunteer; from all damages, liabilities,
penalties, costs, or expenses in law or equity that may at any time arise or be set up because
of damages to property or personal injury received by reason of, or in the course of
performing work which may be occasioned by a willful or negligent act or omissions of the
Supplier, or any of the Suppliers officers, employees, or agents or any sub - contractor.
IV. GENERAL TERMS
4.1 Waiver. No failure on the part of either party to exercise any right or remedy hereunder
shall operate as a waiver of any other right or remedy that party may have hereunder, nor
does waiver of a breach or default under this Agreement constitute a continuing waiver of a
subsequent breach of the same or any other protdsion ofthis Agreement.
4.2 Severability. If any term of this Agreement is held invalid by a coup of competent
jurisdiction, the remainder of this Agreement shall remain in effect.
4.3 Warranty. Supplier shall remedy any defects due to faulty materials and/or workmanship
and pay for any damages to other work and /or existing facilities resulting therefrom which
shall appear within a period ofone year from the date of recording of final acceptance.
4.4 Governing Lbw. This Agreement, regardless of where executed, shall be governed by and
construed to the laws of the State of California. Venue for any action regarding thisAgreementshallbeintheSuperiorCourtoftheCountyofSantaClara.
4.5 Termination of Agreement. The Town and the Supplier shall have the right to terminate
this agreement %Oth or without cause by giving not less than fifteen days (15) written notice
of termination. In the event of termination, the Supplier shall deliver to the Town all
supplies and services scheduled to be delivered to Town within that fifteen (15) day period.
4.6 Amendment. No modification, waiver, mutual termination, or amendment of this
Agreement is effective unless made in writing and signed by the Town and the Supplier.
4,7 Disputes. In any dispute over any aspect of this Agreement, the prevailing party shall be
entitled to reasonable attorney's fees, including costs ofappeal.
4.8 Notices. Any notice required to be given shall be deemed to be duly and properly given if
mailed postage prepaid, and addressed to:
Town of Los Gatos St. Francis Electric
Attn: Town Clerk Attn: Monica Kint
110 E. Main Street 975 Carden Street
Los Gatos, CA 95030 San Leandro, CA 94577
OR personally delivered to Supplier to such address or such other address as Supplier
designates in writing to Town.
4.9 Order of Precedence. In the event of any conflict, contradiction, or ambiguity between the
terms and conditions of this Agreement in respect of the Products or Services and any
attachments to this Agreement, then the terms and conditions of this Agreamenl shall
prevail over attachments or other writings.
4,10 Entire A cement, This Agreement, including all Exhibits, constitutes the complete and
exclusive statement of the Agreement between the Town and Supplier. No terms,
conditions, understandings or agreements purporting to modify or vary this Agreement
unless hereafter made in writing and signed by the party to be bound, shall be binding on
either party.
IN Wt7NESS WHEREOF, the TO-Wn and Supplier have executed this Agreement.
Town of Los Ge s bye
q
Les White, term, Town Manage
St. Francis Electric, by:
Recoed h
Matt Morley Director of tka nd Public Title
Works
Approved as to Form:
Robcn Schu own Attotmey
4.10 Entire Agreement. This Agreement, including all Exhibits; constitutes the complete and
exclusive statement of the Agreement between the Town and Supplier. No terms,
conditions, understandings or agreements purporting to modify or vary this Agreement,
unless hereafter made in writing and signed by the party to be bound, shall be binding on
either pan y.
IN WITNESS WHEREOF, the Town and Supplier have executed this Agreement,
Town of Los Gatos by:
Les t , Interim o S'Manager
Recommended by:
Matt Morley, Director of Parks and Public
Works
Approved as to Form:
Robert Schultz, Town Attorney
St. Francis Electric, by:
Title
TO WN OF LOS GATOS, CALIFORNIA
REQUEST FOR PROPOSALS
FOR
PROJECT 14 -5401 -63364
LIGHTING AND TRAFFIC SIGNAL MAINTENANCE AND REPAIR SERVICE
Marcb 10, 2015
PROPOSAL DUE BY:
April 7.2015.3:00 p.m.
In the
Town of Los Gatos
Parks & Public Works Department
41 Miles Avenue
Los Gatos, CA 95030
6X1IIBIT A
Section Title
Notice Inviting Proposers
Distribution List
Proposal Form
Contract Specifications
Attachment A List of Street Lights
Attachment B List of Parking Lot Lights
Attachment C List of Signalized Intersections
Attachment D Service Form — Street Light
Attachment h Service Form - Traffic Signal Monthly Maintenance
Attachment F Service Form — Traffic Signal UPS
Attachment G Service Form - Traffic Signal Call -0ut Repair
Attachment H Town Standard Specifications
Insurance Requirements
NOTICE INVITING PROPOSERS
March 9, 2015
Dear Contractors
The Town of Los Gatos is issuing this Request for Proposals (RFP) for Street Lighting
and Traffic Signal Preventive Maintenance and Repair Services. If you are interested in
contracting with the Town to provide the services, please respond to this RFP no later
than April 7. 2015 by 3:00 p.mt at the Parks and Public Works Department at 41 Miles
Avenue, Los Gatos, CA 95030.
Ovenlew
The Town of Los Gatos is seeking proposals from qualified contractors to provide a
comprehensive Street Lighting and Traffic Signal Preventive Maintenance and Repair
Program for a one -year period with an option to extend the contract up to four (4)
additional years. Siemens has been providing the maintenance service for the Town for
the past 12+ years.
Proposal Format
Proposals shall be made on the Proposal Form included in this Request for Proposals.
Proposers shall enter all requested information in the appropriate spaces on the Proposal
Form. No oral, telephone, facsimile or electronic proposals will be accepted. All costs of
proposal preparation shall be borne by the proposer,
Five (5) copies of the proposal shall be submitted to the Town no later than April 7. 2015
by 3:00 P.m. addressed as follows:
lessy Pu, Traffic Engineer
Town of Los Gatos
Parks and Public Works Department
41 Miles Avenue
Los Gatos, CA 95030
Evaluation Criteria
The following criteria will be used by the Town in evaluating proposals.
1. Qualification and experience of the identified key technician(s).
2. Contractor's equipment, facilities, and previous experience for the specified
services for municipalities.
3. Ability to perform the service in the required manner and time frame.
4. Reference recommendations.
5. Contractor's understanding and approach towards providing services to the
Town of Los Gains and other agencies.
6. Costs,
Business License
The successful proposer must either possess a current, valid Town of Los Gatos business
license or must have submitted e Town of Los Gatos business license application and fee
at the time of award.
Insuraoc_ eCovcrag
Contractor shall procure and maintain insurance against claims for the duration of the
Contract. A copy of the insurance requirements is attached.
Scone of Work
The street lighting, trail/parks /parking lot lights, and traffic signal preventive
maintenance and repair services involve ongoing and regular Geld preventive
maintenance and repair of street lights, parking lot lights, and traffic signals and other
related equipment by licensed oontracior(s) with properly trained, experienced and
qualified personnel. This includes approximately 1603 street lights, H9 parking lotfights, and 30 traffic signals (including a new traffic signal to be constructed within a few
months) which are listed in Attachment A and B, and C. The contract scope of worst also
includes a USA (Underground Service Alen) locating and marking service.
The contract(s) which may result from this Request for Proposals may include all or
portion of, and may not be limited to, the following provisions:
Street Liehts
The Town seeks a contractor for the on -going maintenance and repair service of
approximately 1,603 Town owned street lights.
Provide 24 -how on -call services for repair of street light outages and 24 -hour
phone service taking light outage calls.
Perform night check for light outage.
4 Response to and repair of trouble calls within the specified time.
Installation ofligbts, as requested.
4 Regular submission to the Town of accurately maintained and detailed work
records.
Traffic Signal
The Town seeks a contractor for the routine preventive maintenance and repair servicefor30trafficsignals.
4 Monthly preventive maintenance of all traffic signals.
Repair and replacement of any traffic signal control devices, as requested.
Regular submission to the Town of accurate activity records and reports of any
and all work and service calls related to the Town's traffic signals.
Response to all service requests in a timely manner.
Parking Lot Lights
The Town seeks a contractor for ongoing maintenance and repair service of ) 19 lights in
the Town parking lots.
Perform night check.
Response to and repair light.
Regular submission to the Town of accurately maintained work records.
USA (Underground Service Alert) Locating and Marking
The Town seeks a contractor for the locating and marking of Town's underground
lighting and signal circuits.
Petalled Protect Soeeifimtions
See attached -'Contract Specifications" for detailed project specifications.
Contract Price
A. First Year
As full compensation for furnishing all materials and equipment and for doing all
the work contemplated and embraced, the Town shall pay the amount specified by
the contractor pursuant to the signed agreement.
B. Successive Years
One year from the date of the signed agreement, and each anniversary thereafter,
the monthly price paid for such services shall be adjusted according to the percent
change in the U.S. Department of Labor, Bureau of Labor Statistics Consumer
Price Index, All hems, All Urban Consumers, San Francisco - Oakland -San Jose,
198 ? -84 -100 Index. The contrector shall be responsible for submitting a written
notice no later than sixty (60) days prior to anniversary requesting an adjustment
to the current index. This index shall be used to calculate and determine annual
costs.
C. Town Council Budget Discretion
The authority to determine annual budgets for the Town is vested by law with the
Town of Los Gatos Town Council. Nothing in the agreement shall bind the Town
Council to budget funds in successive fiscal years for payment of services under
the signed agreement. The TwAnDepartmeni reserves the right to terminate the
signed agreement without consequences, in the event the Town Council
determines in the future not to budget funds for the agreement.
TERM OF THIS AGREEMENT:
If awarded, the contract will remain in effect lulu 1.2015 through June 30.2016, with an
option ofextending the agreement up to four (4) additional one (1) year periods provided
that the Town provides an annual written notice of the intent to extend the agreement
Proposer Oualifications
Proposers shall possess a valid California State Contractor's License, either Class "A" or
Class "C -10" throughout with contract terms, including extensions, if any, and shall be
experienced performing similar services of similar scope for other public agencies.
Compensation
The Town reserves the right to reject any or all proposals, wholly or in part, received by
reason of this RFP. All costs incurred by the consultant due to developing their proposal
shall be borne by the consultant.
The contract for these services shall be subject to payment of prevailing wages pursuant
to California Labor Code section 1770, et seq.
For any questions regarding this RFP, please contact Jassy Pu, Town Traffic Engineer at
408) 395.2859. Requests for information of clarification must be received at least ten
10) calendar days before proposals are due in order to prepare and distribute a response.
The Town will interview with die top ranked contracior(s) and negotiate contracts) to
provide the services.
Sincerely,
Jessy Pu, T.E., P.E.
Traffic Engineer
Distribution List
Cal West
Craig Gcis
PO Box 612035
San Jose, CA 95161 -2035
Siemens
Adam Sanchez
79 Mitchell Blvd
San Rafael, CA 94901
Team Econolfte
3390 De La Cruz, Unit R
Santa Clara, CA 95054
Bear Electrical Solutions
Robert Asuncion
1341 Archer Street
P.O. Box 924
Alviso, CA 95002
St. Francis Electric
Joshua Bailey
P.O. Box 2057
San Leandro, CA 94577
CONTRACT SPECIFICATIONS (0311012015)
A. SERVICES
1015
The Contractor shall provide ongoing and field maintenance and repair of street lights, parking lotlights, USA (Underground Service Alen) marking, and traffic signal equipment by duly trained andqualifiedpersonnel.
The Contractor shall provide and maintain emergency service response on a 24 -hour a day, 7 daysperweekbasis, including all holidays, utilizing trucks equipped with radio dispatch andlor cellular
communication capabilities, warning beacon/strobe lights; traffic cones; construction warning signs; ahydraulicbucketcapableofreachingaheightof40feetfromtheroadwaysurface; proper lighting forilluminatingtheworkareaatnight: necessary computer laptop for programming, maintenance and
testing of traffic signal controllers and various equipment. MI of the required equipment shell be
Properly maintained and functional 24 hours a day, 7 days a week. Including holidays.
The Contractor ensure that any vehicle used within the boundaries of the Town of Los Gatos where
lane closures or work within the travel lanes is required shall be equipped with an arrow board,
warning beecons/strobe fights, the proper quantity and sized cones for a lone closure, and advance
warning signs. All of the Contractor's employees working within the boundaries of the Town shall be
equipped with a communication device capable of instant 2-way communications for extended
periods of time with the Contractor's shop or with Town staff.
The Contractor shell have available, and readily sc essible in functioning order, at required tools,
equipment, apparatus, facilities, and materials needed to perform all work necessary to maintain and
repair the street lights, traffic signals, and psrkArail /parking lot lights listed in Attachments A, B, and C
in compliance with current State and Town standards and specifications and National Electric Code
NEC).
The Contractor is required to provide a 24-hour phone service for taking cads for reported inoperable
signals and lighting. All calls shell be logged by Contractor. The Contractor shall respond to rail outs,
Inspect, verity, identity problems, and perform necessary repek per the contract requirements. All
calls shall be entered into computer.
The Contractor shall provide traffic control, lane closures, sidewalk closure and/or detour that conform
to the State and Town requirements. During emergency conditions, the Contractor shall assure iwl
cooperation with the Town of Los Gatos.
Street Lights
Maintain all street lights (including street lighting, and intersection safety fighting) owned by the Towninanoperableandsafecondition. Respond to call outs for outage, missing pole tag, missing handholecover, and any unsafe or inoperable condition. The PG&E owned street lights (typically mounted
on wood or utility poles) are not part of the contract.
All reported Inoperable lights shall be serviced and repeired within fire (5) working days or less. Thefiveworkingdaysshallbemeasuredbeginningthefastfulldayfollowingreceiptoftheoutagereport. When the inoperable lights are reported for pedestrian crosswalks, it shell be repaired before dark at
the next day. When performing street fighting service, Contractor shall complete the Town's street
light service form and report findings to Town staff. A copy of the street light service form is attached
in Attachment D. All calls and services shell be entered into computer. An electronic file of repair
records shall be submitted to Town staff for review monthly.
The Contractor Is required to have on staff and available to perform Services under this contract,
designated for the Town of Los Gatos, a lighting/electrical technician with a minimum of five years' of
experience In street lighting repairs. The technician shall have experience with the operation,
2015
maintenance, and repair of street lights. The technician shag also have knowledge and experience of
operation, maintenance, and repair of electrical service.
A complete inventory of street lights (based on PG &E database) is available al Parks and Public
Works Department. A summary table for the number and type of street lights Is included as
Attachment A. Town standard street light poles are Oetafmle. Other street light standards that may befoundinTownareType15, Octagonal, and other decorative poles. It will be the Contractor's
responsibility to verify to the extent necessary the accuracy of the inventory.
Town will provide a copy of street light map to the Contractor for use. It will be the Contractor's
responsibility to verily the accuracy of the map. Contractor shall verify and mark street light pole and
electric service locations on the street light map during maintenance/repair service and provide a
copy to Town for updating the map. Contractor shag tog all light poles, ff pole ID tags are missing or
not apparently visible, in accordance with Town and PG&E requirements.
Traffic 6ianal
Provide ongoing and routine preventive maintenance and repair of traffic signal equipment,
associated lighting, and other pertinent apparatus by duly trained and qualified personnel. A list of
Town traffic signals is shown in Attachment C.
The Contractor is required to have on staff and available to perform Services under this contract,
designated for the Town of Los Gatos, a Traffic Signal Technician with a minimum of five years' of
experience in traffic signal repairs. The Traffic Signal Technician shall have experence with the
Operation and maintenance of Econolite, and various NEMA controllers currently in use by the Town
of Los Gatos. The Traffic Signal Technician shall also hove knowledge and experience of the
operation and maintenance of Inductive traffic bops, video detection systems, emergency vehicle
preemption devices, twisted pair Interconnect and fiber optic cables. The Traffic Signal Technician
shelf keep lb to dale on the operation and maintenance of all slate -oHtre -art traffic signal control
device and related equipment to ensure that the Town's needs will also be supported in the future.
The Traffic Signal Technician shall also be familiar with and adhere to national and State standards
for programming traffic signal controllers.
The Contractor shall furnish temporary replacement traffic signal conlrollers, preemption units, traffic
signal communications and monitoring equipment, detector amplifiers, conflict monitors, video
detection systems, power supplies, and various other standard traffic signal equipment. Contractor
famished temporary spares shall be identical to the component being replaced in manufacture, snake
and model. The Contractor shall deviate from this requirement only upon written advance approval
from the Town. The Contractor shag provide the temporary equipment at no additional charge to the
Town whenever the original units are removed for repair or servicing.
Psi inciLotuahts
Maintain lighting In Town's parking lots in an operable and sale condition. These lights are mounted
on poles, bollarde, wells, or garage ceiling. Respond to can outs for outage, missing pole tag, missing
hand hole cover, broken fixture, broken bollard, and any unsafe or inoperable condition.
All reported inoperable lights shall be serviced and repaired within five (5) working days or less. The
five working days shag be measured beginning the first full day following receipt 01 the outage report. When performing lighting service, Contractor shall complete the Town's street light service tone and
report findings to Town staff. A copy of the street light service form Is attached in Attachment D. All
calls and services shag be entered Into computer. An electronic fie of repair records shall be
submitted to Town Keg for review monthly.
The Contractor is required to have on staff and available to perform Services under this contract,
designated for the Town of Los Gatos. a lighting/electneel technician with a minimum of five years' of
experience In lighting repairs. The technician shall have experience with the operation, maintenance,
2015
and repair of lights. The technician shall also have knowledge end experience of operation,
maintenance, and repair of electrical service.
A complete inventory of lights is available at Parks and Public Works Department as shown in
Attachment B. The contractor is required to field locale the lights, prepare a map of the light and
service locations, and install identification tags for each of the lights within the first two months of the
contract.
Nioirt Check
Perform a quarterly night check for outages and malfunctions of lighting and illuminated signs for the
parking lots and the following streets: Los Gatos Boulevard, Main Street, Winchester Boulevard,
Santa Cruz Avenue, Blossom Hill Road. Lark Avenue, Los Gatos Saratoga Road, Los Gatos
Almaden Road, Pollard Road, and Knowles Drive. Also perform night check for problem locations as
needed as directed by Town staff. A copy of report with the results of night check shall be submitted
to Town within a week from night check.
USA (Underaround Service Alert/
Provide USA locating and marking service for Town's electrical circuits such as street lights, parking
lot lights, traffic signals, signal interconnect, fiber optic communication lines, and other Town owned
public lighting.
S. TRAFFIC SIGNAL PREVENTIVE MAINT
The Contractor shall perform routine preventive maintenance service to eliminate or reduce any
incidence of malfunctions and complaints, and to maximize the useful life of the Town's traffic signal
equipment including and may not be limited to signalized intersections.
The Contractor shall provide monthly preventive maintenance for the signalized intersections listed in
Attachment C. The Contractor shall complete Preventive Maintenance Checklists (Attachment E & F)
for each maintenance inspection and shall Indicate the work performed or required for each item. The
Contractor shall maintain one copy of the completed form for each intersection and for each
inspection in the controller cabinet and In the Contractors business office throughout the term of this
contract
The monthly maintenance service shall be performed within the same week of every month for each
intersection. Between any two monthly maintenance services shall not be closer than three weeks for
each intersection. The Contractor shall notify Town staff the scheduled date for preventive
maintenance service at least one week prior to performing the service.
When the conflict monitor test is performed, the Contractor shall maintain three copies of the full field
test results. One copy shad be left in the traffic signal controller cabinet, one copy shall be
maintained at the Contmetoi s business office, and one copy shall be sent to the Town.
II is understood and agreed that failure on the part of the Contractor to perform monthly preventive
maintenance as requited by this contract will cause the Town to suffer an unasoartainable amount of
damage. Therefore, the Contractor sprees to pay to the Town, not as a penalty but as liquidated
damages, the amount of $500 per calendar day that the intersection Is overdue for monthly
preventative maintenance. The total amount of liquidated damages will be totaled and deducted from
the monthly invoice payment.
C. TRAFFIC SIGNAL EQUIPMENT
The Contractor shall repair, replace or otherwise render in good working order any and all defective
pans of all traffic signal control equipment. Whenever the Contractor replaces any defective parts on
either a temporary and/or permanent basis, the Contractor shall identify the parts being replaced by
manufacturers make, model, and senel number, and the locations of Installation. Further, the
2015
Contractor shall only use new pans for permanent replacement. Exceptions to this requirement shall
only occur on an individual basis upon advance written approval from the Town.
No permanent changes of traffic signal control devices shall be done without prior written approval
from the Town. Whenever any traffic signal equipment Is removed /replaced/modihed, the Contractor
shall notify the Town by telephone within two hours of the change, followed by written notification to
the Town within one week. Furthermore, any changes shall also be Indicated on the maintenance or
repair log within the traffic signal controller cabinet. The Contractor agrees to notify the Tam in
advance of any planned or scheduled traffic signal tumoffshum•ons necessitated by the Contractors
operations. The Contractor shall make tum- offsAurnons of traffic signals only upon prior written
approval by the Town.
All traffic signal control equipment shell be maintained in accordance with the manufacturer's
recommendations. When the traffic signal equipment becomes obsolete or deteriorated to ft point
of being beyond reasonable or cost effective repair, the Contractor shall report such conditions to the
Town and provide satisfactory evidence that replacements are necessary. The Contractor shall
prepare estimates showing the cost breakdown of materials and labor for replacement of such traffic
signal equipment and submit this information to the Town.
Wten Incandescent (a any non -LED) signal lamps are burned out they shall be replaced with LED
modules unless otherwise approved by Town staff. Signal LED modules shall be replaced when the
light output and degradation fails specifications or when more than five percent of LED's are not
working properly, such as burned out or flickering.
D. NEW INSTALLATIONS OR DEL
The Contractor dell maintain any niew street lighting. and traffic signal equipment, which are Installed
for the Town throughout the term of the contract. These devices will be deemed to be added to the
contract when the Town notifies the Contractor of the installation thereof. These added equipment or
devices, regardless of the complexity of the technology shell be maintained In the same manner and
for the same fist rate as those devices already covered by the contract.
Should responsibility for the maintenance of any current or future lighting or traffic signal device
cease to be the Town's, the Town will noity the Contractor in writing of the Iasi date to perform
maintenance. The flat rate maintenance for any such effected device shall be prorated on the basis
of the number of days that device was maintained by the Contractor.
E, WAPIRA
Contractor shall manage all fighting and traffic signal related materials and devices under warranty.
During the manufacturer's warranty period, the Contractor shall be responsible for making contact
with the equipment manufacturer regarding any service determined to be under warranty. The
Contractor shag replace the warranted materiels (or replace with temporary equipment pending
replacement material from manufacturer) without any charges to Town.
A minimum of twelve- (12) month warranty shall apply to all work and matorialc Installed by
Contractor. During the Contractors warranty period, the Contractor shall be responsible for repairing
and /or replacing the equipment without any charges to Town. The warrantee on he repaired or
replaced equipment shall again commence with the date of repair or replacement of equipment.
A minimum of three. (3) month warranty shall apply to all temporary replacement installed by
Contractor. During the warranty period, the Contractor shall be responsible for repairing and/or
replacing the equipment without any charges to Town. The warrantee on he repaired or replaced
equipment shall again commence with the date of repair or replacement of equipment.
2015
The Contractor shall have adequate shop and storage facilities. This facility shall house the
necessary staff, traffic signal poles, signals, traffic signal controllers, traffic signal mmmunications
devices, LEDs, controller cabinets, service cabinets, wiring, pullboxes, pullbox lids, and other
necessary materials and vehicular equipment to perform all maintenance required and to perform
temporary and permanent repair of accident damage to traffic signal equlpment/devlces. This facility
shall also be equipped to perform twenty -one day bench test of traffic signal controller cabinets in
accordance o Caltrans and Town specifications.
The Contractor shall maintain a single local telephone number during the entire term of the contract
where he /she or a designated representative can be reached 24 hours a day, 365 days a year.
The Contractor shall also maintain and provide direct phone numbers, cellular phone numbers, fax
numbers, and email addresses of various pertinent staff /employees with which the Town can maintain
regular and direct contact with regarding billing, estimating, service calls, status reports, scheduling, testing of equipment, and various other Issues.
G. EMERGENCY SERVIC
When notified of any traffic signet device malfunction, failure, loss of indication, accident damage,
construction damage, or any emergency traffic signal service call, the Contractor shall respond and
be at the location within one hour following notification from the Town.
In the event of a knockdown, the Contractor shall provide temporary emergency replacement of a
type acceptable to the Town until permanent repeks can be accomplished. The Contractor shall
Install a temporary device appropriate for the situation and consult with the Town to identify a
permanent replacement. Required replacement of equipment will require prior written approval from
the Town before such replacements ere commenced in conjunction with an emergency call.
In the case of a JAJIB, pedestrian push button pole, or street light pole knock -down where the
foundation and anchor bolts are soul Intact, the Contractor shall make all necessary repairs with
necessary new equipment to return the pole to its original, undamaged condition upon the initial
response. No additional compensation shall be provided for subsequent work to the original damage.
At any time the Contractor is notified of an emergency situation by the Town, CHIP, County Sheriff or
other duly recognized authority, the Contractor shall immediately notify the designated contact staff at
the Parks and Public Works Department the emergency call.
Upon completion of the response to the emergency call, the Contractor shall notiy the appropriate
Town staff by telephone and/or email the status of ft emergency work. In addition, the Contractor
shall notify the Town in writing within one week of the completion of the repair work. In the event a
follow -up permanent repair is required, the Contractor shall submit a cost proposal to Town staff
within a week from the emergency response.
It is understood and agreed that failure on the pan of the Contractor to respond within one hour to any
emergency service call as provided will cause the Town to suffer an unescenainable amount of
damage. Therefore, the Contractor agrees to pay to the Town, not as a penalty but as liquidated
damages, the amount of $500 per hour. The time for such liquidated damages shoo commence from
the first hour after the required response time for emergency service calls Indicated In the previous
sections. The total amount of liquidated damages wit be totaled and deducted from the monthly
Invoice payment.
The Contractor shall emer any emergency service cells onto the log at the intersection controller
cabinet along with the minimum required information as stated In the previous sections. Failure to 60
so will be construed to be a failure to respond to the emergency service calls.
JM : ' a • is
7015
The Contractor shall install, modify, repair and/or upgrade lighting, traffic signals and all associated
hardware or traffic safety devices as requested by the Town. All such work, H not covered in the pat
rates, shall be considered extra work and shall be performed to the satisfaction of the Town. Please
refer to the signal monthly maintenance service forms and the 'Compensation' Section for details.
No additional or extra work shall be commenced or undertaken by the Contracor unless authorized in
advance in writing by the Town. Said written authorization is a condition precedent to the
ContraClera entitlement to reimbursement or remuneration for such services. This work shall be
performed within a specked time limit established by the Town and for a mutually agreed upon price.
The Town shall retain discretionary right to perform any extra work through the use of Town forces,
by negotiated agreement, or to advertise such work by others.
Monthly Report
The Contractor shall submit to the Town, at the same time as the submission of monthly invoices, a
computerized report covering all Contractor's activities within the Town during the previous month.
This monthly activity report shall be provided In Excel fge formal. Formatting shell be agreed by the
Town. The monthlyactivity report shall include at a minimum:
a. Time any service calls were received by the Contractor, time at which the service call was
dispatched to the tei hnidan, the arrival time of the technician at the requested location, the
departure time, the caller's name, and the results of diagnosis.
K A complete record of any and all work performed on the lighting and traffic signal equipment
during the period covered by the monthly activity report, inducing the make, model, and
serial number of any replacement or newly installed equipment at each intersection. The
report shell also detail the make, model and serial number of any equipment replaced.
c. Asset ID's (H applicable) and detailed location description of any repalredheplaced
equipment.
d. The date and time that any preventive maintenance workwas performed and any findings.
e. Any and all pending repair work needed at each intersection along with Repair Order number.
In addition, the Contractor shall submit to the Town, at the same f6ne as the submission of monthly
invoices, a separate summary fist of outstanding Hems requiring follow -up repair.
The Contractor shall maintain and provide all required maintenanoe/servim fors (Attachments D, E.
F. and G). A copy of the completed maintenance and service fors, In electronic format, shall be
submitted to Town staff monthly.
The Contractor shall be required to maintain a copy of the monthly activity report (either electronic or
hardoopy), maintenano0service forms, conflict monitor test results, and any service records lot a
period of not leas than five years.
Service Lou In Controller and Service Cebinett
The Contractor shell maintain a log at each signalized intersection included under this contract. The
log shall detail each inspection, repair, and/or emergency /service call. The Contractor shall complete
at a minimum on this log, the date, arrival time, departure time, type of Inspectlordservice, any
findings or repairs, the Contractor's employee name and/or ID, the employee's job tille, and in the
event of signal outageltiesh, display message on conflict monitor, controller, loodswilch position, etc.
A similar log shall be maintained in each electric service cabinet where storage space Is available.
xo,s
J. MEETINGS /CONSULTATION
The Contractor shall be available to meet, when deemed necessary, with Town staff on a monthly
basis or at a mutually agreed upon time and place to review maintenance activities, operations[ and
repair activities, pending work, estimates, work quality, and any items related to Contractors work
under this contract,
Contractor shag be available at all times to the Engineer for consultation at no added expense to the
Town. The consultation may consist of explanation of technical details, upgrade of signal equipment,
and operational improvement. The contractor shall provide detailed work proposal and cost estimate
to the Engineer upon request for repair, installation, replacement, or any improvements containing
lighting or traffic signal components. Work associated with preparation of proposal shall be provided
at no charge to the Town.
K. FAILURE TO PERFORM
Should the Contractor fail to properly execute the work in a timely or correct matter as provided under
the terms of this contract, the Town, after providing the Contractor with three business days' notice,
may perform or hire another Contractor to perform such work and deduct the cost plus 25% thereof
from any payment due to the Contractor.
L. COMPENSATION
1. STREET LIGHTING SERVICE
The Contractor shall be compensated for service required under this contrad at a flat rate per
street light. Included in the flat role Is compensation for all related labor, equipment, and materials
for ag related above ground lighting components including and not limited to fixtures and housings
and aft components within), lamps, photo cells, starers, ballasts, transformers, fuses, sockets,
hand We covers, ID tags, and pull box lids. Also included in the flat rate are the conductors,
fuses, terminal blocks, breakers, contedors, photo cells, and clock timers In the poles, bollards
and service enclosure. Also included in the flat rate Is compensation for the 24 -hour phone
service, response to calls, identification/verification of problems, preparation for cost proposal,
queredy and special night check, logging of calls, reporting of service, and any other related
service activities as specified In the Contract.
Not included in the flat rate compensation are poles, ants, bollards, pull boxes (except lids).
service enclosures (the shell), and underground and in- structure conduhs and conductors. Also
not Included Is repair /replacement for damage caused by vehicular collisions, acts of God, or
malicious damage.
2. TRAFFIC SIGNAL SERVICE
The Contractor shall be compensated for services required under this contract at a flat rate per
Intersection.
Induded in the flat rate shell be compensation for the preventive maintenance including labor,
equipment, and materials, as identified In the maintenance service form. The preventive
maintenance items as identified In the maintenance service form shall be the Contractor's
responsibility to repair, Install and/or replace without additional charges to Town whether they ere
maintained, repaired, or replaced at call-outs or emergency call -outs, or at the time of
maintenance routine. In addition, the following items shall be the Contractors responsibility to
repair, install and/or replace without additional charges to Town whether they are maintained,
repaired, or replaced at call-outs or emergency call-outs, or at the time of maintenance routine:
load switches; flashers; BILfs; detector amplifiers; audible pedestrian signal indicators; push
button assembly; louvers; visors; back plates; above ground conductors, and signal indication
LED modules (including also replacement of bad non -LED lamps with LED modules) for all
vehicle and non- vehicle signal Indication.
207E
Also Included in the flat rate compensation is compensation for the logging of calls, work related
to preparation of cost proposal, investigation/verification of trouble calls, warrantee service,
stocking of materiels, reporting of service, record keeping, temporary equipment, and any other
associated services as specked in the Contract.
Not included in the flat rate compensation are any items not specified above, e.g. poles, arms,
pull boxes (except lids), conflict monitors, power supply units, video detection, signal head
housing and brackets, underground conduits and conductors, etc. Also not included in the flat
rate compensation is repair/replacement for damage caused by vehicular collisions, acts of God,
or malicious damage.
3. PARKING LOT LIGHTING SERVICE
The Contractor shall be compensated for service required under this contract at a flat rate per
light in parking lots. Included in the flat rate is compensation for all related labor, equipment, and
materials for all related above ground fighting components including and not limited to fixtures
and housings (and all components within), lamps, photo cells, starters. ballasts, transformers,
fuses, sockets, hand hole covers, ID tags, and pull box lids. Also Included In the flat rate are the
conductors, fuses, terminal blocks, breakers, contactors, photo cells, and clock amens in the
poles, bollards and service enclosure. Also Included in the flat rate is compensation for the 24-
hour phone service, response to calls, IdentificalioNvedhcation of problems, preparation for cost
proposal, quarterly end special night check, logging of calls, reporting of service, and any other
related service activities as specified in the Contract.
Not included in the flat rate compensation are poles, arms, bollards, pull boxes (except lids),
service enclosures (the shell), and underground end in- structure conduits and conductors. Also
not Included is repaVlreplacement for damage caused by vehicular collisions, acts of God, or
malicious damage.
4. USA (Underground Service Alert)
The Contractor shall be compensated for service required under this contract at a Oat rate per
USA ticket. Included in the flat rate is compensation for all related labor, equipment, and materials
for all related USA ticket related work.
s"j- Wr iLr7. 1-1
Town shall compensate the Contractor for the performed extra work and repairs in accordance
with agreed upon labor rates, material markups, equipment rates, and miscellaneous costs.
Town may solicit competitive bids for extra work from the Contractor and alternative vendors or
contractors.
Extra work refers to the replacement, repair, upgrade or Installation of any street lighting and
traffic signal components that are not included in the compensation of the flat roles. The
Contractor shall obtain Town approval prior to scheduling any work to be performed under this
provision. The Contractor shall provide documentation to support Invoiced charges, Including but
not limited to time cards and material invoices, upon request by the Town.
6. RATE INCREASE
Rates may be reviewed annually by the successful proposer and the Town; and rate increases
may be requested in wrfarrg with detalled )uatMicatlon. Nevertheless, the maximum Increase In
labor and/or equipment costs In any calendar year shall be no more than the percent change In
the U.S. Department of Labor, Bureau of Labor Statistics Consumer price Index, All Items, All
Urban Consumers, Son Francisco-Oakland -San Jose, 1982- 6a- 100Index..
2016
7. PAYMENT AND INVOICES
Payments will be made within thirty days following receipt of an accurate invoice and
documentation of work performed. Invoices shell be submitted no later than 60 days after the
completion of work and not more frequently than once per month. It Is understood and agreed
invoices submitted later than 60 days offer the completion of work will cause the Town to suffer
an unascertainable amount of staff effort in reconciling late invoice. Therefore, the Contractor
agrees to pay to the Town, not as a penalty but as liquidated damages, the amount of 5250 per
invoice or 10% of the invoice, whichever is greater. The liquidated damage will be deducted from
the invoice payment and shall not exceed the Invoice amount.
Attachment 'A'
Street Light Summary (Fixture Count)
Town Owned Lights (A'on Parking Lot Lightsl
04
Circuit: Lamp Size Count
1
HPS 7011' 1
LED
Circuit: Mull 120v Lamp Size Count
HP510011' 105
HPS 150W 2i
HPS lion' 13
HPS 7011' 086
LED 13
AfV17511' 9
Circuit: Mult 240v Lamp Size Count
HPS 1001F i31
HPS 150W 31
111?S200W 13
LIPS 350W 1
HPS 7011' 43.1
LED 25
AYV 17.SIV 33
MV 250W a
MV 400I11 9
Circuit: Series other Lamp Size Count
HPS 10011' 1
Circuit: Unknown Lamp Size Count
lips 100W 9
MeJnn4n,4 March 04, 2915 Pure 1 of t
HPS 15014' a'
IIPS 2000' 9
HPS 25011' S
HPS 7011' 26'
LED 1
LPS 900' 1
MV 1750' 5
MY25OW I
Tutul Number Street Lightr' 1603
N'rdarsda); March 04, 2015
0........
Page of l
ATTACHMENT '8'
PARKING LOTS LIGHTING
150 w Induction Shoebox Los Gatos / Saratoga Long Term Lot 22
70 w Induction Cobra Head Lot 1 - Los Gatos / Saratoga / Bantham 4
70 w Induction Cobra Head Lot 1 - Los Gatos / Saratoga 1 Bantham 1
40 w Induction Conversion Lot 2 - Bantham / Royce 5
40 w Induction Shoebox Lot 3 - Royce 1 Graves 6
40 w Induction Shoebox Lot 4 21
2 x 55 w Induction box Lot 4 2
40 w Induction Wallpack Lot 4 9
55 w Induction Conversion Lot 4 7
80 w Induction Cobra Head Lot 5 - Elm / Main St 7
80 w Induction Cobra Head Lot 5 - Elm / Main St 3
40 w Induction Shoebox Monte Bello Lot 5
Beta 40 -LED lLoI 6 - Victory Lane 10
40 w Induction Shoebox Lot 7 - Main St 5
40 w Induction Shoebox Lot 8 - Main St 4
40 w Induction Conversion Southside Lot, North Santa Cruz 6
100 w Induction Cobra Head Balzer Field Lot 2
TOTAL COUN 119
ll) I71ferseelion
1
2
3
5
b
7
E
8
10
11
12
13
15
15
18
17
1E
15
20
21
22
23
24
25
26
27
28
42
43
tlttachnient 'C'
Town Traffic Signal List
Los Gatos b1.6 Los Getw- Samtopa Rd
Los Gatos St. 6 KenneoyLsW mll
Los Gatos 616 Nmo
Los Gatos BL. Roberts Rtl. 6 Snannon Rd.
Los Gales 61.6 Bbasom H& Rd.
Los Gates 61., Los Gato"knaden Rd. & Chiroo Dr,
Los Galas 61. 6 Los Gabs V11I Sts.
Los Gales BL 6 Garden Gale y
Los Was Ell, & Lark Ave.
Blossom Hill Rd. & Cheer blossom Ln.
Blossom Hill Rd. 6 Comel&a 7e"m
13IMM HIM Rd. & Roberts Rd. (Eeal)
Bloswm HA Rd. & University Ave.
Blossom Hill Rd. & Union Ave.
N. Santa CMZPMndresler 6 Blossom HillManposa
N. Santa Cruz Ave. & Andrews $1,
W. Main St. & Sams Cnn Ave.
W. Main SL 6 UnImMlly Am.
Lark An.6 Oka Rd.
Los GalusSsratogs Rd 6 Albano Way
Winchester 61. It Lark Ave.
Winchester BI. 6 Krowies Dr.
Winchester Of 6 Wimbleoon Dr.
Loa Getos-Almaden Rd. & National Ave
Knowles Dr. & Dardantth Ln.
ltr v *s Dr. & Capri Ave.
Blossom HUI Rd, 6 Roberts West
WinftsWr Of 6 Doves
Lark Av It LWversltyAv
Wfth&sler /AIDnVUBaY Club (New In a low rronft)
il'rdnnduy, Aforc6 0$, 2013 !'apr 1 of !
Tom WO ID
Pole ID:
Caller:
Date:
ATTACHMENT D
TOWN OF LOS GATOS SERVICE FORM — STREET LIGHTS
All work prescribed In the list Is Included In the monthly flat foes for street light service)
Republic Work Order k:
Location/Address:
Reported Problem:
Start Time: End Time:
A. VERIFY LIGHT -
Verity Pole Tag ID: (Install Pole tag If ft's missing.)
Verify Pole AddressJLocalion: n
t, fj 9EL
rZY"; N,,y I1 e ffl3{ W5
ff7
Lamp Type & Size?
For wasting lights neither HPS nor LED — Replace with LED fight fiXlUfeL Notify Tom staff.
EllOverheadorUndergroundFeed?
Overhead power is to be repaired by PG&E. Notify Town staff.
L 3M
IN
Missing/broken hand hole cover? Yes or No
Replace missing/broken hand We cover.
Comments:
B. PROBLEM AND REPAIR
Cause? Accident or Vandalism Ior others
Problem Description:
Work Description:
0
Found Service? Yes or No
If the service location is found, please describe the location here:
E)
C. FOLLOW -UP 6ERVICE
Description of Required Follow-Up service:
TECHNICIAN NAME: SIGNUTURE;
ATTACHMENT E
MONTHLY - TOWN OF LOS GATOS TRAFFIC SIGNAL PREVENTIVE MAINTENANCE CHECKLIST
All work prescribed In the list is Included In flat fees for monthly routine maintenance)
Intersection: Signal ID:
Date: Start Time: End Time:
A. CONTROLLER CABINET & SERVICE ENCLOSURE
Cabinets — Vacuum/clean insidefoutside cabinets. Spray insecticide as necessary. Remove graffini, postings and
adhesive materials off cabinets. Trim vegetation off cabinets (one loot clearance). Replace cabinet filter as
necesse
0111S, n70t , N Mg:Nt
Fen Operation (June through September) — Verify that fan turns on at 906F and above. Replace as necessary.
Cabinet field wires — Verify cabinet field wires are neatly organized and properly marked. Re-mark as necessary.
Cabinet Seal — Re-seal between cabinet and its concrete foundation as necessary. Must be Watertight. Check traces
of rust. Remove rust and paint over area of rust
0
Comments
Follow -up:
B. CONTROLLER & OTHER EQUIPMENT
Equipment Display — Chea it equipment display properly such as controller and conflict monitor screens, telemetry
error message on master Controller, battery level in UPS. lights on preemption device, etc,
ivgmg 071
I 3112 11WMERWORM-1i" I'M Vna T,f I I _U
Any visible damages - Visually inspect any damages to any equipment Inside cabinet.
Any equipment damaged?
VOW4_ Mf
Vehicle Detection -Verffy and label on detector cable end amplifiers. Observe operation of each detector. Replace
as necessary.
Any detectors stuck on or missip calls?
Timing — Verify and update Controller cook, main street on recall Observe signal cycles properly. Report to staff any
unusual Condition.
14 RVIMM29
Comments
Foliovsup:
C. WALK INTERSECTION
C.1. SIGNAL HEADS
Lens, Lamps and LEDs - Visually check for damage and Indication. Check and adjust for operation, proper
orientation for all and Besting of lamps and LEDs. Replace LED's 10 fit as necessary. Replace broken lens and
burned out lam a with LED modules. Replace bad LED module ($r contracts dficaitons.
Visors and Back Plates - Verify all in place and in good condition. Adjustireplace as necessary.
imi ;& - ii , % --PR4Prill"To W1*0#
14i
J
Re- painting - Paint faded signal head housing, vital and back plates as necessary.
Comments
Foftwl
C.2. PEDESTRIAN SIGNALS
Pedestrian Signal Heads -Check condition of heads and LED's. Adjustlrei as necessary.
Wiwi',
Audible Pedestrian Signal (if applicable) - Verify the operation of audible pedestrian signal indication.
Comments
Follow -up:
CJ. MISCELLANEOUS
Traffic S191181 Poles - Visually check all poles, mall arms, anchor bolls & nuts for ni damage and tightness. Adjust
the lightness of bolts and nuts as needed.
O-P1
Graffiti - Remove gratiftill, postings and adhesive materials off signal poles and equipment.
ibl 1,
MMW
Video Detection Cameras (it applicable) - Visually inspect cameras. Remove visible obstruction, e.g. nest, webs. etc. Wipe clean with damped soft cloth (dean water only) at necessary and at lent once every three months.
V
Red Light Detector Devices (a.k.a. Rat Boxes) if applicable - Visually check the condition, burned devices, cleanandlightness. Adjust as needed.
M Nil MAN AMMMOWD6Awwr
Pole Hand Hole Covers - Check hand hole covers. Replace broken arid missing covers
0
Daillictor Hand Hole Lids - Check cracked and missing fil Replace broken and missing lids.
ITRIMM
Mik., Kill
Comments
Follow-up:
TECHNICIAN NAME: SIGNATURE-
ATTACHMENT
UPS CHECK LIST
Intersection: DavesWinchester (only one vAth UPS In Los Gatos) Signal Amps:
Date: Start Time: End Time:
UPS Model: Myers 1260
Visually Inspect UPS panel indicators. Clean battery terminals.
Test end measure battery performance.
ATTACHIAENi G
TOWN OF LOS GATOS SERVICE FORM, — TRAFFIC SIGNAL CALL -OUT REPAIR
Town WON: Republic WON:
Intersection:
Caller: Reported Problem:
Date: Start Time: End Time:
A. ARRIVAL/DEPARTURE
Arrival Date:
Arrival Time::
Departure Time: El
S. PROBLEM AND REPAIR
Cause? Accident or Vandalism Or Others
C. FOLLOW -UP SERVICE
TECHNICIAN NAME: SIGNATURE:
A
7
0
0
Attachment H
TOWN STANDARD SPECIFICATIONS
As of March 10, 2015)
2.37 Signals, Lighting, Electrical System
General
Signals, lighting and electrical work shall conform to the current provisions of Section
86, "Signals, Lighting and Electrical Systems," of the State of California Department of
Transportation SSS (henceforth referred to as 'SSS'), the State of California
Department of Transportation SSP (henceforth referred to "SSP" and these Town
Specifications.
Town Standard Equipment
Unless specified otherwise, the following standard equipment shall be used for the
Town:
1. NEMA TS -2, Type 1, `P" controller cabinet.
2. ECONOLITE ASC3 signal controllers.
3. ITERIS Edge 2 Video Detection system.
A. Fire Preemption - As supplied by Fire Department.
Conduit
Conduits shall be installed using directional boring or open trench as determined by
Contractor and approved by Engineer. The top of the installed conduit shall be a
minimum of 18 Inches below finished grade.
Directionally -bored conduits shall be installed at a minimum depth of eighteen Inches
18 ") from existing pavement surface. Directionalty -bored conduits within the public
right -of -way shall be installed within one toot (1) of the lip of gutter or underneath the
sidewalk,
All traffic conduits shall be 3' or larger in diameter. All conduits shall be Schedule 80
polyvinyl chloride conduit unless otherwise speeKied. End bells shall be installed on all
PVC conduits ends. Ground bushings shall be installed for all metallic conduits.
Contractor shall not use 90- degree elbows. Only large radius 45- degree elbows shall be
allowed.
Interconnect cable conduit terminations into pull boxes shall be gradually swept to the
elevation where conduit enters through the side of a pull box. These conduit sweeps
shall have a minimum 3-foot radius and 45- degree radius.
2 -1
All conduits shall have a pull tape and a bare 46 AWG (minimum) copper wire forgroundingandtracingofconduits.
All conduits placed in utility joint trenches shall be inspected and approved by therespectiveutility, (PG &E, SBC, Verizon, Comcast) prior to bac kfill. The Contractor shall
coordinate all such inspections with each Utility Company.
All conduits shall be sealed with Dud -Seal after wires are installed to prevent moistureandrodentsfromenteringtheconduits.
Conduits shell be installed either parallel to or perpendicular to the curb, unless
otherwise approved by the Engineer prior to placement. Conduit Stan oblique angle tothecurbwillnotbepermitted.
Communication conduit (for fiber optic cable) — The sum of horizontal and verticalconduitbendsinnewconduitbetweenpullboxesand/or splice vaults shall not exceed160degrees. Conduit terminations into pull boxes and splice vaults shall be graduallyswepttotheelevationwhereconduitentersthroughthesideofapullboxorsplicevault. These conduit sweeps shall have a minimum 3 -foot radius and 45- degree radius.
Pull Boxes
The identification "LOS GATOS' shall be engraved, welded or cost on the top face of allcoversandfollowedbyoneofthefollowingapplicablemarkings:
1. -STREET LIGHTING' (for pull boxes containing lighting). 2. "TRAFFIC SIGNAL" (for pull boxes containing traffic signal circuits with or withoutMeetlightingcircuits).
3. "TRAFFIC COMMUNICATION" (for traffic signal communication). 4. `SERVICE' (for pull boxes in service runs and where utilities company conduitserminate).
5. "TREE LIGHTING" (for tree lighting systems only). 6. "SPRINKLER CONTROL" (for sprinkler control systems only). 7. `ELECTRICAL' (for electrical systems not mentioned above).
Pull boxes shall be No. 5 or larger unless otherwise Indicated on the plans. Pull boxesforsignalinterconnectshallbeNo. 6 or larger unless otherwise indicated on the plans. Pull boxes for fiber -optic cabling system shall have the following minimum insidedimensions, unless speed otherwise in the contract documents: 48 -inch long by 30- inch wide by 14 -inch high. In addition, it shall be provided with one pull box extension. Pull box extension shall be in 12 -inch high increment. A locking lid shall be provided.
Excess conduit for all conduit ends shall be cut back to provide stub ends of 14nchminimumto24nchmaximum.
Bottom of pull boxes shall be grouted over clean crushed rock sump (12 inches
2 -2
minimum). All pull boxes shall have a 2 -inch drain hole in center bottom and grouted
with smooth surface sloped toward drain hole.
Conductors
Identification stripe color shall be permanently impregnated the conductor insulating
jacket.
No. 10 or smaller traffic signal conductors shall be solid copper with either:
Type USE insulation with a minimum thickness of 1 mm (40 mils), or
Type THW insulation with a minimum thickness of 1 mm (40 mils).
Splicing and Splicing Insulation
All connectors and terminals installed to the conductors including those for detector
circuits, shall be pressure connector crimp type and shall be soldered after being
applied with the applicable tool recommended by the manufacturer of the connector.
Heat shrinkable insulating tubing shall he applied after completion of the splicing
procedure. Insulation over the connector shall consist of a heat shrinkable, mastic lined,
1 mm minimum polyolefin cable sleeve, or cover, to which heat shall be applied at a
temperature greater than 120 degrees C. with an electric hot air gun until the sleeve or
cover shrinks and covers the connector and the mastic material has flowed completely
around and between the conductors to form a waterproof insulation. The conductor
insulation shall not be damaged due to application of the heat shrinkable insulation
sleeve.
Signal Interconnect Cable
Signal interconnect cable shall contain 12 -pair 19 AWG PE89 stranded copper unless
otherwise noted on the plans. Unless otherwise indicated on the plans, In the Special
Provisions, or as directed by the Engineer, splicing of the SIC is not allowed. The SIC
shall run continuously and unspliced from one cabinet to the next cabinet.
Identification Labeling
Identification shall be by TSB Ty -Rap Cable Ties No. TY553M, fastened to the
conductors /cables in such a manner that they will not move along the
conductors/cables. The flags on the Ty-Rap shall be marked with a Ty -Rap marking pen
No. WT 163 M -1 (Bieck), or approved equal. All phase conductors shall be labeled by
phase designation in the pull boxes nearest their termination, and in the controller
cabinet. Detector cables shall be labeled by channel designation in the pull boxes
nearest their termination, and in the controller cabinet. Detector cables shall be also
labeled by phase designation in the controller cabinet nearest their termination at the
detector amplifiers.
2 -3
Bonding and Grounding
Bonding and grounding shall conform to the provisions of Section 86.2.10, "BondingandGrounding," of the SSS and the following.
All metallic electrical equipment including, but not limited to, poles, metal conduit,
service pedestals, controller cabinets, anchor bolls, foundation reinforcement, andmetalliccablesheathsshallbetiedtogroundelectricalpotentialandshallbeinterconnectedbymeansofcopperconductorsandclampstoformasingle, groundedandelectricallybondedsystem. Grounding of the electrical system shall be
accomplished by means of approved 518 -inch x 10 -foot copper -dad steel or % -inch x104001galvanizedsteelgroundrodsinstalledinallcabinetfoundationsandinallpullboxesthatcontainconduitswithequipmentgroundconductorsasshownontheprojectPlans. Ground rods shall extend above the finished cabinet foundation or grouted pullboxbottomsufficientlytoattachagroundclampand #8 AWG bare copper equipmentgroundconductor.
Galvanizing
New traffic signal and street light poles shall have a galvanized finish in conformance totheprovisionsofSection86 -2.15, 'Galvanizing,' of the SSS.
Controller Assembly
The controller assembly shall conform to the provisions of Section 86 -3.02, "Type 90ControllerAssemblies,' of the SSS and the following.
The controller assembly shall be NEMA TS -2 Type 'P° traffic signal controller cabinetunlessotherwiseindicatedonplans.
Controller Cabinet Foundation
The controller cabinet foundation shall be 6" above the finished grade, in lieu of the 3.5" dimension shown on Standard Plan ES -3C.
Traffic Signal Faces and Fittings
Traffic signal faces and fittings shell conform to the provisions of Section 864, `TrafficSignalFacesandFittings; of the SSS, the SSP and the following.
Traffic signal faces shall have metal signal sections and visors conforming to Section864.01 'Vehicle Signal Faces', of the SSS. Plastic signal faces and visors shall not beallowed,
24
Vehicle signal face reflectors shall be made of specular aluminum conforming to Section
86 -4.01A `Optical Units" of the SSS.
Backplates shall be furnished and installed on all signal faces. Backplates shall be
made of aluminum and installable from the front of the signal head and conform to
Section 66 -4.03 "Backplates' of the SSS and the SSP ES -4C. Louvers shall not be used
unless otherwise specified. Plastic backplates shall not be allowed.
Signal mounting assemblies shall conform to Section 86 -4.06 "Signal Mounting
Assemblies" except that terminal compartments, post top adapters, and plain side pole
mounts shall be cast bronze. "Clam Shell' mounts shall not be used.
Color of the traffic signal housing front and back, mounting bracket, visors, and
backplates shall be black.
All new vehicle signal heads shall have 12" red, amber and green (circular and arrow)
light emitting diode (LED) modules. The LED modules shall be Gelcore brand or
approved equal.
Pedestrian Signals
Pedestrian signal faces shall be Type A with 3/16 inch tempered glass message plate
and z -crate type screen conforming to Section 864.05 'Pedestrian Signal Faces" of the
SSS and the SSP ES-48.
Pedestrian signal heads shall have a combination Portland orange'upralsed
hand" /countdown numeraisAunar white "walking person" LED module. The LED
modules shall be Gelcore brand or approved equal.
The Countdown Pedestrian Signal shall be user configurable through dipswitches
allowing the user to deactivate the countdown operation or activate countdown of
Walk +Don't Walk time, countdown of Walk time and then Don't Walk time and
countdown of Don't Walk time only. Outline pedestrian symbol is not permitted.
Color of the pedestrian signal housing shall be black.
Audible Pedestrian Signals
Color of audible pedestrian signal housing shall be black.
Pedestrian Push Buttons
Pedestrian push button assemblies shall conform to the provisions of Section 86 -5.02,
Pedestrian Push Button Assemblies', of the SSS, the SSP ES -5C and the following.
2 -5
All pedestrian push button assemblies shall be Type B (5" x 7.5 ") per State StandardPlanES -5C. Pedestrian push buttons shall be 2-diameter push buttons and ADA
compliant and shall be mounted on traffic signal poles at an elevation of 38 inches atcenterofbuttonabovetheadjacentsidewalksurface.
Multiple push buttons on the same standard shall be mounted at the same height with amaximumverticaloffsetofplusorminus2inchesbetweenpushbuttons.
Pedestrian push buttons should be parallel to the crosswalk, within 5 feet of the
crosswalk extended, and within 10 feet of the edge of curb, shoulder, or pavement. When wheelchair ramps are present, pedestrian push buttons should be within 5 feet oftheedgeoframps.
Color of pedestrian push button assembly shall be black.
Detector Loops
Vehicle defectors shall conform to the provisions of Section 86.5, "Detectors", of theSSS, the SSP and the following.
1. Detector loops shall have circular configuration.
2. Loop conductor shell be Type 2 loop wires. No splice Is permitted. 3. Detector lead -In cable shall be Type B.
4. Detector lead -in cables between pull loxes (immediately adjacent to the detectorhandhole) and controller cabinet shall nm continuously and shall be unsplicedthroughoutthelengthoftheconductors.
S. The sealant for filling slots shall be asphaltic emulsion sealant for ashpalticconcretepavementapplicationandhot -melt rubberized asphafl sealant forPortlandcementconcretepavement, loth as specified In the State SSS.
Contractor shall contact the Town Inspector 72 hours in advance of work which will cutordamageanyexistingdetectorlooporlead -in wire. The Town will install appropriatetiminginthetrafficsignalcontrollerpriortotheContractorcuttingtheexistingloops. Contractor shall make arrangements to replace damaged loop detectors within five daysattheContractor's expense.
Luminaires
Luminaires shall conform to the provisions of Section 86-6, "Lighting" of the SSS andtheSSP.
Unless otherwise specified, luminaires shall be LED (Light Emitlent Diode) light factureswithlightinglevelequivalentto70wattHPS (High Pressure Sodium) on local andcollectorstreets, 100 watt on arterial streets, 150 watt HPS at Intersections, and 200wattHPSfortrafficsignalsafetylighting. The LED light fixture shall be Cree or Leotech, the latest model, or approved equal.
2 -6
Luminaire circuit splicing shall conform to Section 86 -2.095 `Fused Splice Connectors'
or the SSS.
Photoelectric Controls
Photoelectric controls for luminaires shall conform to the provisions of Section 86 -6.07,
Photoelectric Controls," or the SSS and the following.
Photoelectric controls shall be as follows:
Type II photoelectric control shall consist of a remote photoelectric unit in a
weatherproof housing, a separate contactor and a test switch located In the service
enclosure unless shown otherwise. The photoelectric control unit shall be pole -top
mounted unless otherwise specified.
Type IV photoelectric control shall consist of a photoelectric unit in a weatherproof
housing which plugs into an EEI -NEMA twist lock receptacle integral with the luminalre.
A switch to permit manual operations of the lighting circuit shall be provided for each
Type II photoelectric control. The `auto -tesl" switch shall not have an 'off" position.
Removing, Reinstalling or Salvaging Electrical Equipment
Removing and /or salvaging of equipment shall conform to the provisions of Section 86-
7.01, `Removing Electrical Equipment' of the SSS and the following.
All selvaged equipment shall be delivered to the Town of Los Gatos Service Center at
41 Miles Avenue. The Contractor shall contact the Town of Los Gatos Department of
Parks and Public Works at (408) 395 -2859, forty -eight (48) hours in advance to arrange
for acceptance of salvaged equipment.
2 -7
Lighting and Traffic Signal Maintenance and
Repair Service
Projeci No: 14- 5401 -63364
Presented by:
St. Francis Electric
04/07/2015
EXRIBIT B
TABLE OF CONTENTS
COVER
STATEMENT OF QUALIFICATIONS ............................................................................................ ..............................4
PROPOSEDPERSONNEL ................................................ ...................... .._ .......................................... _ .... 4
SUMMAR12EDRESUME ...................................... .......................... _........................................................... 5
ONGANVATIONCHART ................................................ _ ... .. ................................... .. ............................. 10
EQUIPMENT............................................................. _ ........................ .............................................. _ ....... 11
REFERENCE................................ ............................................................ _ ............................ , ....... ........... 12
WORKPLAN ............................... .. ......................................................... _ ...... ........................................................ 14
ONLINE ELECTRONIC DATABASE SERVICE 15
QUAUTYCONTROL .........................................................................................._................._. ............................... 17
PROPOSAL FORM (TOWN Of LOS GATOS FORM) ...... _ .......................................... ............................... 18
ADDITIONAL INFORMATION
St. RonCIS DeC61C I A and CAD IJC *I d Contmcto 1 975 CC don SI. Son LeonAro CA 91577
wvn: sle.hc cem- Phon6 (610) 6394659- Fox 1510163$1.9116 - 24p1865 IICWc Skpxg 5eMCe 1- I84) {IGM186
Gr,
V ^$
U e
Jessy Pu. Traffic Engineer
Town of Los Gatos
Parks and Public Works Department
41 Nu7es Avenue
Los Gatos. CA 95030
Proposal for Ughling and Traffic Signal Maintenance and Repair Service (Project No: 14.5401- 63364)
Dear Mr. Pu
We are excited for this opportunity fo introduce you to our Maintenance Division of Si. Francis Electric.
aka SFE). SFE agrees to accept the terms and conditions in the Contract Specifications and other
requirements In accordance within this RFP for the town of Los Gatos.
Headquartered in Son Leandro, CA, SFE is a California licensed and bonded Class "A- Generof
Engineering" and "C -10 Electrical" contractor (CA license 4335324). SFE has a long history of servicingNorthernCalifornia's transportation and electrical needs, proving to be a beneficial resource when
dealing with everyday maintenance and operations. Having a core business of traffic signal Installation
and maintenance, 5FE has established itself as one of the lop electrical service providers in Northern
California, with satellite office locations in Sacramento. Napa, Son Francisco, and San Jose. SFE's local
office, located at the corner of Chynoweth Ave and Snell Ave in Son Jose- Is just 7 mules away from theTownofLosGatos.
Our company currently has 2004 employees including a solid team of skilled IMSA certified traffic signal
technicians, electricians, CA licensed traffic and civil engineers, project managers, and project
engineers. SFE is well - established In the industry and having vast amounts of Inventory allows us to servemaintenanceandconstructionprojectseffectively. in addition, SFE specializes in installing, programming, and maintaining Intelligent lronsportalion Systems IRS). We also offer tronsportation
engineering services to the Town of Los Gatos as part of the Irafftc signal maintenance.
SFE sets high standards in customer service with regards to lime and budget. We constantly monitor our
staff's service quality to satisfy our clients and ultimately lead to better and safer fives for the citizens.
We thank you for giving SFE the opportunity to present this proposal and look forward to establishing oworkingpartnershipwiththeTownofLosGatos. Allen Chen will be the project manager for servicing theTownofLosGatos. (email - QgbCr)@sfeAnc cc re and cellular phone 510 - 695-0582)
Sincerely,
zj-q- --/
Guy Smith
Vice President
S1. Ranch Electric I A and C -10 ucensed Controcier 1 975 Caoen SI. Son Leonora CA 94577wwwste -inc cam- Phone 15101639.0659- fox pS101 t39-9116- 74/7/96,S lraffk Sbnol Service 1.1044).urHre8
Background
St. Francis Electric History
The year was 1945. World War 6 hod Just ended and Lorenzo Spinardi was discharged from Inc Army Air
Corps. Although he was born and raised on o tomato form in Merced. Colt ornio, he decided 10 settle
down and make a go of it In the lost growing San Francisco Bay Area. He started as an electrician In
Son Jose, but Mr. Spinordi soon desired his independence.
In 1946, Lorenzo founded Si. Francis Electric while living in San Leandro, California. The company has
remained in business since that time under ownership and direction of the Spinord Family.
In the early years. SFE offered wiring installation for homes in the numerous new housing tracts that were
popping up all over the Boy Area. It quickly gained a reputation for honest, quality work at o foil price.
By the laic Fifties, in addition to its core business of tract homes, SFE was performing electrical work on
commercial buildings and Industrial facilities.
Since the core management consisted of veteran airmen from the Second World war, it was inevitable
that the company would soon be doing work at the local airports. Gradually this division expanded to
outlying areas. including Nevada. In those years, SFE was one of the few electrical companies that
specialized in this type of work. In 1972. Lorenzo's oldest son. Thomas. joined the company. Together
with their father, they expanded the company's geographical client base and core service offerings.
They successfully completed more complex jobs such as installation of underground utilities, traffic
signals, and airport projects.
In the mid- 1980's, a decision was mode to completely drop residential and commercial work, while
devoting resources towards introstructue development. This required a significant investment in
equipment and a specialized trained workforce. Several of the employees from this period ore still with
the company. They represent some of the best skilled croffspeopte in the local industry.
In the past 2D years. SFE has dedicated Its goats of perfecting the art of infrastructure work. This quest
has involved taking on numerous and a variety of challenging projects. The company's performance on
these projects has always been excellent. The level of expertise possessed by the personnel has risen to
the highest standard In the industry, and the equipment fleet has grown to be one of the largest owned
and operated by any contractor in the Bay Area. Thomas Spinordi retired in 2002, yet still participates in
on advisory role on special projects.
In 2003, management was restructured in order to expand the level of previous performance. Robert
Spinordi became President, and promoted 3 long time employees to senior staff positions. Under new
management team. SFE was able to increase the volume of wort while mairdoining the some quality,
integrity, innovation, and service that defines its culture and personality.
Today. SFE has over 200 employees and services and clients throughout California and Nevada
St. Francis L9ectric I A and C- IOlicssmvd Controcld 1 975 Cwden St. $on Leone CA 94577
www.slR4nc.com - Phone (51 a) 639-0639- tax (5101 639 -9116 - 24/7/365 Trol6c Signal Service 1- 18441,UGH166
Statement of Qualifications
51, Francis Electric (SFE) agrees to provide routine p;evenlotive mointenance services, prompt
scheduled repair, emergency response, non -emergency response, and routine Underground Service
Alert (USA) to the Town's 1603 street lights, 119 parking lot fights, and 30 traffic signals traffic signols.
SFE wit make every effort to satisfy the Town of Los Gatos in responding to the 24/7 emergency tolls. All
Emergency calls "It be responded to within one hour following nolHicolton from the Town. SHE has large
warehouse capacity, resources and inventory in Son Jose and Son Leandro to support the Town of Los
Gatos and enables us to guarantee quick response tknes. SFE agrees to provide and maintain
emergency service response of the Town's traffic signals on a twenty -tour (24) hour o day, seven (7)
days per week basis, including all holidays. SFE has a 24171366 telephone service for taking calls for
reported inoperoble signals and lighting and all calls will be logged: 1- (844)- LiGHT88
SFE underslands the Scope of work for this Lighting and lnatfic Signal Maintenance and Repair Service.
At a minimum, SFF will provide services to all items listed in the RFP tot the monihty routine maintenance.
srE will also manually record inspection information and submit with recommendations to the Town of
Los Gatos.
St. Francis Electric is one of the largest electrical companies in Northern California with a staff of
experienced traffic signal technicians, electricians, project managers/engineers, estimators,
fleei/molntenonce crew 8 a California licensed Professional CMI and Traffic Engineer to support our
client's needs. SFE's experienced traffic signal technicians have previously worked on. or are currently
working far, local governments n providing Traffic signal and street lighting maintenance. Our
technicians are dedicated, enthusiastic and innovative in the day - today moinlenance services. SFE's
experienced team supports the technicians and the public agencies we serve with regards to
equipment knowledge, implementation, programming, troubleshooting, and installation. One key
factor that sets as apart from the typical maintenance contractor's the ability to provide "IN- HOUSE"
traffic engineering services to our clients. With a local office and yard In San Jose and San Leandro, SFE
wx provide traffic signal and street light maintenance for the town of Los Gatos to the Cities utmost
salisfncliom
SFE also has complete stock of 3321NEWA cabinets, service pedestals, poles. DLC. Loop wire, traffic signal
wire, signal LEDs in assorted sizes, conduit, pug boxes, lids, etc. SFF's vast inventory of equipment and
material enables us to support any maintenance and emergency service needs. This has proven very
critical lot emergency service such as Iroffic signallsfieetgghl knock downs. in such cases, SFE has the
inventory in house available immediately as opposed to the typical 3 -6 month wailing period fa a
permanent replacement pole that other maintenance contractor would need without the Inventory.
Proposed Personnel
Joshua @ ge d Se / ,ipnallfechnidan'
Allen Chen Transportation Engineering Manager
Monico hl
Vance A Gonzales Consultant Project Manager and Signal Technician
S1ept anie Amoral Prq)eci AdmiNslroli9e.5srppptl' '
Noriel Pangoniban Foreman/Troffic Signal Technicion /Electricion
pintNu SeniorifglfscVginpl14chnicipnJlbbTechiklpn .
St. Francis EKMMC I Aond C -10 Lkft o Controcior 1 975 Cvden 51. Son Leontlro CA 94577
w, kfwnr nom- Phone 1510) 639.0639 - Fan 7510) 639-9116-24/7/365 traffic Signal Service 1.1644i-LIGHTti6
Wes Perry Superintendent
Michael Watchers Traffic Signal/ Street. Light lecht icion/aectricion -,
Michael Delgado Traffic Signal /Street Light Technician
JonolhahBAlley:. TraHic3ignoV .5lrBef:Li htjechhicipn..
Joseph Munoz Traffic SlgnoVStreet Light Technician
Summarized Resume
Joshua BaOey Maintenance Division MonageT/Troffic Signal Techniclon
15 years of experience in the Traffic Signal and Street Light business in maintenance, construction,
Inspection, testing. repairs, and modification for public agencies from the Bay Area through Central
Volley. Joshua has a reputation for providing excellent customer service and top notch lechnicol
knowledge when it comes to traffic signal and ITS.
Y Supervisor responsible for managing 404 employees;
Y Previously worked for the City of Livermore as a Traffic Signal Technician:
Y IMSA Level I & II field and Bench and Level III Field Certified;
Stale Certfed General Electrician:
Y NCCCO Certified Crone Operator with CDL " A" License;
Y Experienced with CCTV installation, maintenance and troubleshooting:
Y 124 years of multiple Video Defection Instailotion and maintenance, specifically: Iteris,
Autoscope, TraHicon 8 Atdis;
Y Current "C -10 Eleciricol" and "A- General Engineering" License qualifier for CSLB;
Y Versed in 170 and NEMA controller programming:
Y Traffic signal communication: ETA Certified, ceriffied fiber optics installer.
D Experienced in TS -1. TS -2, and 332 cabinet troubleshooting and modification:
Alien Chen P.E., T.E. Transportation Engineering Manager
Alien is on experienced Traffic and Civil Engineer. He specialties in traffic signal operation, traffic signal
and ITS equipment trouble shooting, signal design and modification, communication system design,
coordination liming, /rotfic solely improvement, traffic control, and traffic coiming. Allen i3 an enthusiast
in serving the public to achieve a safer and better file for the citizens.
Y Registered California Professional Civil Engineer (C 67936);
Y Registered California Professional Traffic Engineer {TR 2368);
Y IMSA Work Zone Safety Certification H Level I Traffic Signal Field;
Y MS Degree in Mechanical Engineering, Cal Poly, San Luis Obispo, CA:
Y BS Degree In Civil Engineering. COI Poly, San Luls Obispo. CA;
Y Previously worked with the City of Fremont and City of Santa Rosa as o traffic engineer,
managing operalions of 200+ traffic signals;
D Experienced traffic engineer (13 years) in operation of traffic signal, signal cabinet (NEMA TS -1,
TS -2, & 332) and controller (170, 207D, 8 NEMA). TMC/TOC, traffic signal communication systems,
51. Francis Electric I A and C d D licensed Contractor 1 975 Corden S1. Son leandro CA 94577
www.sfe- inc.com- Pnone IS I OI 639-0639 - Fan (510) 639.9116 - 74/7/3651raffc Signal Service 1- 18441- LIGHTBB
Rugged Com and Actelis swilches Installation, troubleshooting, and progromming, and
Intelligent Transportation Systems (ITS);
Y Technical savvy in ITS: traffic signal communication system networking, fiber optic network and
switch, Ethernet over copper Switch. equipment programming, Traffic Management Center
setups, CCTV camera, various presence detection systems. and pre- emption systems,
Extensive experience in developing traffic signal coordination and traffic signal timing; Proficient
in troubleshooting and solving traffic signal timing related issues and provide professional
solutions;
Y Applied ono managed grant funding for transportation engineering pr,ojecls;
Y Managed Customer Service Request( CSR) program - proficient In serving the community and
understands the importance of excellent customer service.
s Supervisory experience In managing 15 manufacturing employees and 3 traffic engineering
technicians;
Monica Kint Project Monager /Estimator
Ms. KIM has almost a decade of experience in the Traffic Signal, ITS, and Street Ught industry as a
distributor & project manager. Monica has excellent relolionships with monulociurers, contractor,
municipalities. Regional Transportation Associations, and Stale Department of Transportations. Monica is
experienced also as an estimator: with extensive vendor relationships she will provide the most cost
effective equipment for any mointenonce needs.
AAS Degree in Business Software and Accounting;
Y Extensive experience with estimating & takeofts of Traffic Signal Equipment;
Y Experienced in scheduling, coordinating field work, support cats and Intersection lum -on:
Previously worked a) Western Pacific Signal as Product Monager /Estimator as the main point of
contact for all morndocturers;
Provided inside safes supper to (3) soles technicians from N. California 10 Washington;
Experienced in the Installation and programming of Accessible Pedestrian Systems:
Y Provided forecasts and maintained project schedules & equipment:
Y Experienced with certified payroll, monthly utilization reports & insurance documents;
l Ftim111or with Coltrons Specifications and MLHCD requirements;
Vance A. Gonzales Consulloni Project Manager and Signal Technician
Over 25 years of experience In Traffic Signal manufacturing, maintenance, troubleshooting, installation
and turn on support. Vance is cunenily with ITERIS as a Product Support Engineer and wolf provide
consultant services in SFE to lead the maintenance support. Vance has extensive experience from
manufacturing, insloilolton, engineering, trouble shooting, testing within the traffic signal industry. VancehasIMSAlevelIIIcertification.
Y Supervising and management experience;
D IMSA Level 1 & II & III & Senior field Level III Certified, IMSA Traffic Signal Inspector Certified, USA
Fiber Optic Certified, and IMSA Traffic Maintenance Certified (IMSA Certification IDk: 54370 Far
Western Section);
Y Factory trained TSt and TS2- Econolite. Siemens, and Nozfec;
51. rroncis Beckc I A and C -10 Uoenied Contractor 1 975 Corde .Sl. Son Leon&c CA 94577
wwvr sle-me cam - Phone 1510) 639 -0639 - Fax )510) 639-9 116 - 24/R3651rotBe Spool Service 1- 1644)- LIGH186
Extensive training from Ell - LIC Berkeley, Adaptive traffic systems, 170/2070 controller - Scletran
and McCain, ITS cabinet and controller, signal liming, coordination, and design:
Experienced in video detection on all manufacturing - Ileris, Na7lec, Fill. Aldis, Auloscope, and
Leddadec;
D Experienced in Traffic Management Center Installation & in wireless communication 900.2 .4 4.9
5.8
D Experienced In traffic signal communication networks - fiber, Ethernet over copper (Acieiis). and
various types of managed switches and servers, video management software;
x 10 years with SMI Peek In traffic signal equipment installation and maintenance, 4 years with
Syneronex in installation and cabinet modification, 11 years with ITERIS In trolftc equipment
installation, video detection, Clary battery backup system and Encom Rodios;
j Noriel Ponganiban Foremon7Tratfic Signal Technician /ElecMcion (Primary Signal tech)
NOnel nos over 2u years of experience in traffic signal and street lighting maintenance service for the
major Cities in the Boy Area such as the City of Fremont and Hayward. Noriel has been a primary
responder for many emergency calls such as traffic signal pole and cabinet knock downs and Is very
knowledgeable In trouble - shooing controllers and ITS equipment.
D Traffic signal technician /electricion wlih IMSA cerlificatlons;
D Resides in San Jose, CA w8hin 18 miles of Los Gatos
D Proficient with Eagle EPAC, Naztec Apogee, BI -iron Systems software;
Y Experienced with traffic signal cabinet insfaliation. maintenance & trouble shooting (NEMA TS -I
TS -2, P. M. and 332):
Y Knowledgeable in Battery Backup Systems to include Alpha. Dimensions. Myers, and Tesco:
D Experienced with Video Detection software and maintenance. specificolly Iterls, Auloscope,
Trafficon, Aldh:
D Qualified for ITS equipment installation and repair;
Y Extensive experience in traffic signal interconnect system installation and troubleshooting;
Y Traffic Signal Maintenance & construction for 18 years
Dinh Vu Senior Troffrc Signal Technician/Lab Technician
61nh has over 40 years of experience In traffic signal and street fighting maintenance service lot the
major cities in the Bay Area. Dinh has been a primary responder to many emergency calls such as
traffic signal pole and cabinet knock downs and is very knowledgeable in trouble - shooting controllers
and ITS equipment.
Y 20+ years of NEMA & Non NEMA (332) cabinet testing, certification and repair
Y Traffic signal technician /eleclticion with IMSA traffic Signal lechnician Bench /Feld Level 11
Certifications;
D Resides in San Jose, CA within 12 miles of Los Galas:
D Proficient with Eagle EPAC, Nazlec Apogee, BI -Tron Systems software;
D Experienced with traffic signal cabinet installation, maintenance & trouble shooting (NEMA TS-
I 7S-2, P, M. and 332):
Y Knowledgeable in Battery Backup Systems to include Alpha, Dimensions. Myers, and Tesco:
St, FranCIS 50CI c I A and C -10 Licensed Contaclot 1 975 Cordon $1. Son Leandro CA 91577
wvr,..fenhc com- PhOM 16101 63F-009- fox 15101639.9116 - 240/3651roHic Signal Service 1- 1644KIGMU
Y Experienced wiih Video Defection software and maintenonce, specifically Ileris. Auioscope,
bofficon, Aldis;
Y Quaffed for ITS equipment Installation and repot
Y Extensive experience in trofiic signal interconnect system installation and troubleshooting:
Y Traffic Signal Maintenance & Construction for 40 years;
Y Certified electronic technician for over 30 years;
Y CMU /MMU testing & certification with the latest ATSI PCMT- 8000letter
Wes provides support in maintenance services such as USA, detection loop installation, street fight and
traffic signal pole knockdown installation, foundations, and traffic signoUstreei lighting conduit
installations.
Y Traffic signal maintenance & construction for 20 years;
D Resides in San Jose, CA within 9 miles of Los Gatos
S OSHA - 30 hours of training;
Y IMSA Work Zone Safety Certification & Level I Traffic Signal Feld;
D Extensive knowledge of induction loop installation and repair;
Y Extensive experience with CafTrons On -Coil TOS Maintenance;
Y Sensys Networks Installation and Certification;
Y VIA Solely Training and Certification;
Y CalTrdfn Safely Training and Certification;
Michael has over 10 years of experience in street lighting installation & maintenance service for the
major cities in the Bay Area such as the City of Fremont, Hayward and Redwood City. Michael has
been a primary lead installer for LED retrofit projects in Polo Alto, Monterey, San Ramon, San Leandro
and Sacramento County. These successful retrofit projects have a combined total of well over 30,000
tights.
Y IMSA work Zone Safety Certification & Level l Traffic Signal Feld;
Y Possesses strong written and oral sloth when ded ing with cutiomers and professionals;
Y Proficient in Street Light troubleshooting and general electrician work;
Y Slate Certified General Electrician
Y Experienced with CCTV inslollolion, maintenance and troubleshooting
Y 6+ years of multiple Video Defection Instalolion and maintenance, specifically: Hero.
Autoscope, Trofticon & Aldis.
Y Traffic Signal Maintenance & construction for 8 years
51. Fronds Electric I A and C- 101iceged Confracicr 1976 Carden St, son Leandro CA 91577
w .de -inc, m -Phw 15101639 A639 -Far 15101639. 9116 - 71/7/965 traffic SignolService 1.1644iifGM8e
Michael Delgado Traffic Signal /Slreel Light Technician /Eiectricfan
Michael Delgado has 20 years of experience in traffic signal and street lighting installation f
maintenance service and miscellaneous electrical work in conduit, conductor, and switched.
Y IMSA Work Zone Safety Certification & Level I Traffic Signal Field;
Y Resides In Son Jose. CA within 1 T miles of Los Gatos:
D State Cerfifled General Electrician;
Y Extensive knowledge of traffic signal controller programming NEMA and 170;
Experienced with traffic signal cabinet installation, maintenance & trouble shooting (NEMA TS -1
TS -2, F, M, and 3321;
F Specialized in re- romping of street fight fixtures and troubleshooting wire problems;
D Experienced in troubleshooting communication systems and vehicle detection (loop and video):
Y Traffic Signal Maintenance & construction for 18 years;
LJonathan Bailey Traffic Signal/Street Light Technician
Jonathan is versed in fighting and maintenance repair. He is also responsive to street light and Iraffic
signal pole knockdowns and installation.
Y Street Light/Traffic Signal combined maintenance & repoir for 5 years;
D USA Work Zone Safety Certification & Level I Traffic Signal Feld;
Y Experience in re- lamping of street right fixtures and troubleshooting wire problems;
D OSHA - 10 hours of training
Joseph Munoz Traffic Signal /Slreel Light Technician
Joseph has over 6 years of experience in traffic s
service for the major agencies in the Northern Co
has been a primary lead installer for LED retrofit
combined total of well over 15,000 lights.
not and street righting installation & mainlenance
lornia Area such as the Town at Los Gatos. Joseph
pro)ecis. These successful retrofit projects have a
Y O-ASA Work Zone Safety Certification & Level I Traffic Signal Field;
Y Possesses strong written and oral skills when dealing with customers and prolessionals:
D Trained for MMU /CMU lesfing /cedification with newest PMCT -8000 ATSI tester.
Y Experience in re- lomping of street light fixtures and troubleshooting wire problems.
51. Fronds Electric I A ono C -10 Lloenreo Controctd 1 976 Corcien Si. Son LEanf$o CA 94577
wwsv sjp -Inc com- Phone 15101 639 -D639- Fax (510) 639-9116 - 241713M Traffic signal Service 1- (844 )-UGHI68
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St. FianG! 6eclric j A and C- IOOOanfed Contractor j 975 Corden St. Son Leandro CA 94577
www.ste-inrcorn- Phone 15101,S39-0639- Fox (5101 e,39-9114- 24/7/365 1rolfc Signal Service 1- 18441- UGH160
Equipment
The following is o list at equipment owned by SFE, which Is available for use on the proposed work as
required:
5
Dump Truck (Ford. GMC, and Ram)
Bucket Truck, Diesel Gas + Running Great San Jose
3 Bore Machine. -- -_ -- Running Great Son Leandro
3 J Crane— Running Great Son Leandro ,
17 Dump Truck (Ford. GMC, and Ram) Running Great San Leandro
3 Bore Machine. -- -_ -- Running Great Son Leandro
American/Verrneer/Ditch WBch
I
2~ Bore Truck RunrVng Groot Son Leandro
116AvowBoard, Bemis Allmond.Eclips. Excellent Son Leandro
Wanco, SolorTech, and Avow Master
f3 Concrete Sow, Meco and Core Cut Running Great Son Leandro
123 Hotbed truck, Ford, GMC, and Chevy Running Great Sort Leandro
C4 Generator, Mutliequxpi Excellent San Leandro
3 Sow Truck, Ford Running Groot Son Leandro j
i6 Trencher, Ditch Wilch and Vermeer Running Great Son Leandro
7 Light Tower Running Great Son Leandro
J Conflict Monitor Tester (ATSI/PCMT Excellent Brand New Son Leandro
I 8000, CMU /MMU Tester) i.
t 25+ Type -I5 Street Light Poles J New
u --
Son Leandro
0+ 1 A, 18, and i D Poles New Son Leandro
30+ SV and iv Framework Hardware New Son Le iild ro
i25+ Assorted C to 15' Luminaire Amu New San
Leandro100+ 70w io 400w HPS LumtnaUes New San Leandro
10+ Pod Posts New Son Leandro
20+ B" 3- section Vehicle Signals New Son Leandro
F3-0,+' 12" 3- section Vehicle Signals New Son Leandro
Si.9ronce Electric I A and C -10 ucenwd ConiraCiar 1 975 Careen Sf. Son Leandro CA 94577
w .sfe,Inc com- Phone( 510) 639-0639- Fa+16101639Afi6- 24/7 /365traffic Sig SeMOe 1.184AHIC4188
References
the table below summarizes the list of Maintenance and On -Call Accounts that 51. Francis Electric has
established. We ore proud of our customer service and encourage the Town of Los Galas to verity the
references and ask their customer satisfaction with SFE.
51. Francis Electric i A and C -10 Licensed Conliocio, 1 975 Carden 51. Son Leandro CA 94577w.»vsle -inc Phone J61014394)639 -Fox (5101439-9116 - 24/7/365 Trotlic Sgnal Sence 1- 1844)- LIGH188
City of Traffic Signal Doug 209) 831- 5619 2014/3 -yrti 9 Traffic Signals and 2
Mountain Maintenance b Louie diouie6sioov oro Iiluminoted Cross Walks
House CSD RepowS
ervices
City of Traffic Signal Benjamin 1530) 822 -4783 2014 /1 -yr +4 38 Traffic Signals
Yuba City Maintenance Moody hmoodyevubacity
Services
City of Street Light Mike 925) 931 -5555 2014/1 -yr +2 7003 Street Lights
Pleasanton Maintenance 6 Truscott mlruscoll@ctivotol
Repol, services easontonco.aov
city of Street Light Glenda 1209) 831.5619 2014/3 -yr +1 1444 Street Lights
Mountain Maintenance 8 Zurbito_ Dzurbilo®sioov.ora
House CSD Repair Services
City of Traffic Signal Andrew 1650) 55B -7237 201 S /Annually 14 Traffic Signals and 4
4ur8ngame Maintenance 8 Wong awongkburlinoom RRFBs
Repair Services a ora
City of Traffic Signal Or~ Jose 831) 758- 7197 2014 /Annuody On -Colt Services for 106
Salinas Coll Services Soucedo iosescuV6,solinas. traffic Signals. 4 Flash
co.us Beacons, 1 Lighted Cross
Walk, and 2 RRFBs
CRY of Traffic Signal. Chip King 925) 260 - 4874 2014 /Annually On -Call for All Public
Livermore Street Light, and Glki Lgii,ci.livermor Works Needed Services
odd -ons On -Coll g gg, from Traffic Slgnol to
Repair Services Street Lights, RRFBs, and
others
Caflrant Traffic Operation Salvador 510) 377 -4186 2013/On going service Entire CallionsDistrict4MaintenanceBorrayoSatvodoebouavoDistrict4forLoopRepairs, and Repots 2allAco.00 v Wine Theft and damage. Services CCTV, CMS, Traffic Signal
and Street Lighting Repair
and Maintenance
City of Daly ironic Signal and Tom 650) 991 -8167 2014 /On going On -Call fair All PubliccityStreetLightOnLazerir9tlauerin4dalvciiWorksNeededServices
Cod Repai• from Traffic Signal toServicesv.ora
Street Lights. RRFBs, and
others
City of Traffic Signal and Dona 925) 766.6542 2014 10n going On -Call lot All PublicLafayetteStreetLightOn- Feehon DFeehan®cdolov Works Needed Services
Coll Repor ette.co.us from Traffic Signal to
Services Street Lights, RUBS, and
other.,
51. Francis Electric i A and C -10 Licensed Conliocio, 1 975 Carden 51. Son Leandro CA 94577w.»vsle -inc Phone J61014394)639 -Fox (5101439-9116 - 24/7/365 Trotlic Sgnal Sence 1- 1844)- LIGH188
City of Traffic Signal Agnes Liu 1707) 259.3251 201 t /Annuolly 69 Traffic Signals and
Vacaville Emergency On- cones Iiuccitvotvo Equipment
Cal! Repair Cavite com
Services
Fremont Engineering
Consultant
Services
u:GTxFI7u671 engineering consullont
services to the City over
traffic engineering design,
dotty operation, and
ircinina.
Most of our Maintenance Division staff has previously worked for either a Traffic Signal & Street Light
Maintenance Contractor or directly for a Government agency. We have a very strong and thorough
learn of Project Managers, technicians 8 engineers in order to serve the most sophisticated traffic signal
needs. St. Francis Beciric has NO Negative History to report.
SFE Maintenance Warehouse
SFE Testing Facility
S1. Franco Electric 1 A and CA Licensed Contractor 1 975 Cara" St. Son LeorWro CA 94577
wwwsicJnccom- Prone 1510) 6394)635 - Fax 1510) 639-9116- 24j7/36S 1r01fic Sigral Service 1- 1614).11GOSS
Work Plan
SFE's maintenance learn intends to approach this maintenance contract with 10D% honest mentality
and 10 provide the best customer service experience for the Town of Los Gatos and its citizens. SFE
understands that, as a maintenance contractor, we represent the Town while working on the streets.
Many of our team members hove worked for municipalities; therefore we always thrive to provide
honest, responsive, and Innovated services to our clients.
Once selected. SFE will work with the Town of Los Gatos 10 implement the maintenance service contract
as smoothly as possible by July 01, 2015. If necessary. SFE offers to provide interim services during the
transition before the contract begins to ovoid interrupted maintenance for the Town. SFE will assign
local electricians when responding to the routine maintenance and emergency response services.
SFE owns and operates approximately 100 service vehicles of various types and sizes throughout
Northern California. 10 help ensure safety, our maintenance crews use hydraulic "bucket" truck with
aerial fills which are Occupational Safety and Health Administration (OSHA) approved, inspected and
certified as required by law. Our bucket trucks are typically equipped with the most common traffic
signal gear, poles. and street light replacement parts to service most emergency responses such as pole
knock downs. In addition, SFE's vehicles ore equipped with a permanently mounted arrow board /stick,
warning beacon /strobe fights, traffic cones 8 construction warning signs. Our "bucket truck" hydraulic
till is capable of reaching a height of at f sosi forty (40) feel from the roadway surfaces. Our technicians
are equipped with necessary laptops for the programming /testing of traffic signal conirotlers. CMU /MMU, Camera monitoring (CCTV, Video, etc), and various equipment. In addition, all SFE
employees wilt be equipped with a smoriphone /mobile tablet with 4G LTE access capable of email,
text, photo, and inlernel. SFE 6 committed to maintain on inventory of o9 signal equipment used by the
Town of Los Gatos. This commitment will ensure the Town avoiding long wait time on some equipment
such as traffic signal poles.
SFE will make every effort 10 satisfy the Town of Los Gatos in responding to the 24/7 emergency calls. All
Emergency calls will be responded to within one hour following notification from the Town. In addition,
our primary technicians assigned to the Town of Las Gatos reside within Santa Clara County in order to
respond to emergency services efficiently. SFE agrees to provide and maintain emergency service
response of the Town's traffic signals on a twenty -four (24) hour a day, seven (7) days per week basis,
including all holidays. SFE's 24[7/365 traffic signal telephone service: 1- (844)- LIGHT88.
SfE understands the Scope of Work for this Lighting and Trolfic Signal Monlenance and Repair Service.
This includes approximately 1603 street lights, 119 parking lot lights, 30 traffic signals, and a USA locating
and morking service. For street lights, SFE agrees to provide 24 -how on -call services for fepou of street
light outoges and 24 -hour phone service Taking fight outage calls, perform night checks jquoriedy) forlightoutages, response to and repair of trouble calls within the specified time, installation of lights as
requested, and regular submission to the Town of accurately maintained and detailed work records. For
traffic signal, SFE agrees to perform monthly preventive maintenance of all 30 traffic signals, repair and
replacement of any traffic signal control devices as requested, regular submission to the Town of
accurate activity records and reports of any and all work and service calls related to the Town's trafficsignals, and response to all service request In a timely manner. For parking lot fights, SFE agrees to
perform night checks (quarterly), response to and repair fight and regular submission to the Town of
accurately maintained work records. Al a minimum. SFF will provide services to all Items listed in the RFFforthemonthlymanienance.
SL Ifonds aOCVIC I A mur CAO licensed COnlrcclor 1 975 Carden St. San leanoro CA 94577w51CMCcam -Ftq (510)639-0679- FM(5101839 -9118 - 14/7/365 Lofhc SiOnplService I- fe4414IGH166
All reported Inoperable street lights and parking lot lights will be serviced and repo'ved within five (5)
working days or less. SFE agrees to provide c technician designated for the Town of Los Gatos wiih c
minimum five years of experience in lighting. general electrical operation, maintenance, and repair. In
oddHion, SFE'3 traffic signal technician will be experienced in the operation and maintenance of
Fconollfe, and various NEMA controllers currently in use by the Town of Los Gatos. SFE's traffic signal
technicians also have knowledge and experience of the operation and maintenance of inductive
traffic loops, video detection systems, emergency vehicle preemption devices, Iwisted par
iniermnnecf, and fiber optic coWes. SFE has o dedicated traffic engineer with extensive experience in
traffic signal design, operation, and maintenance to support our lechniclons In everyday operation and
maintenance.
SFF agrees to manage all lighting and traffic signal related materials and devices under warranty. SFE
often o twelve (12) months warranty for all work and installed new materiols and three (31 months
warranty for all temporary Instofied replacement. SFE often o large shop and storage facility for the
town of Los Galas to house all necessary staff under the contract Including a traffic signal controller
cabinet testing IocilHy capable of twenty -one day bench testing In accordance to Catfran<_ and Town
spedicatlons.
A monthly computerized report will be provided to the Town of Los Gatos to support every Invoice. The
report will include maintenance togs indicating doles, times, sites, work performed and technlcion's
name as well as other required Hems Fisted in this RFP. The log shall be provided in Excel file formal
agreed by the Town. SFE agrees to maintain and provide all required maintenance /service tome
Attachment D. E. F, and G). A copy of the completed maintenance and service forms. In electronic
formal, shall be submitted to Town staff monthly. SFE agrees to maintain o copy of the monthly activity
report (either electronic or hordcopy), maintenance /service forms. conflict monftot test result, and any
service records for o period of not less than rive years. SFE will meet with Town sloti, when deemed
necessary on a monthly basis or a muluolly agreed upon time and place to review maintenance
activities, operational and repair activities. pending work. estimates, work quolily. and any Hems related
to SFE's work under this contract.
SFE retains and will have readily available, in functioning order, of required tools. equipment.
apparatus, facilities, and motenots needed to perform all work necessary to moinidn and repair the
traffic signals and other Town equipment, in compliance with current Coltrons and Town of Los Gatos
standards and specifications.
At SFE, we understand the importonce for the Town of Los Gatos to provide quality service to its
residents: therefore. we ore here to do Just that our focus is to provide the Town with high quality, cost
effective, trouble free, and innovative maintenance.
In order to better service the Town of Los Gatos, SFE will provide on online real -time electronic database
service. SFE recognizes that speed, efficiency. and comprehensive service ore the keys to customer
satisfaction In our Industry. Wflh this In mind, we ore constantly seeking innovative ways to Improve our
service delivery. SFE is proud to present Sdestace"", our computerized electronic maintenance and
inventory management system. This cloud -based application iepresenis what we believe to be the
forefront of customer account management and maintenance tracking in our industry. Los Gatos'
Soleslorce'" account wdl include o complete fist of all of the Town's intersections, equipment inventory.
o log of repair and replacement ports, and records of oil emergency calls received Lot the Town.
51. Fonds Elecirr I A antl C-10 ticen d CoMrodor 1 975 Corden 51. Son Leandro CA 94577
www f :nccm- Phone (5101 639-0 699 -Fox (510) 639-9116 - $4/7/365 ironic 319M, service 1.18441- LIGMes
Essential key lunctions of this online database are mode ovoilabie to the Town Traffic Engineer and
oufhorizrd agent(s) to monitor maintenance, service call history and review an octivitles performed by
SFE lechnicians working in the Town.
The information handled by Salesforcem includes:
Service Request Management and Scheduling. Including time stomping and dispatching.
Scheduled Maintenance Management and Scheduling.
Intersection Defogs, inventories of equipment, maps, CAD drawing, timing sheets, etc.
Report Generation: including invoices, materials use, etc.
Inventory control, Including real -time frocking of available and installed equipment.
Information available fo view or download through the Customer Portal, which includes:
Real -time status of Scheduled Maintenance and Service Request calls.
Real-time Intersection Inventories.
Reol -time Equipment Inventories.
Intersection maintenance histories, maps, CAD drawings, digital photographs,
Account Information, such as contacts and billing.
Li,N a..a.a:yn_.t, [ «.r «ti:mioi ypu uamrrr..
SalesforceTM customer Portal
SI. hands Electric I A and C• 10 LiMMd Contractor 1 97$ Carden St. Son Leandro CA 94577
www.stc -im.rom - Phone 15101 639-0639- Fox 15101639.9116 - 2417/365 Trarfic Sbace, Service 1.1844)dIG11108
1 I
Quality Control
In order to ensure good quolity from SFE staff. we believe in proper foresight and preparation. We train
our technicians to IMSA, OSHA, State speck requirements, Coltrons specs, and Vendor Specific
stondards. We supply the "right fools" for the job. from hand fools to heavy equipment. Once the
proper toots and training are supplied, we can then progressively inspect and ensure proper production
and quality levels are met.
Inspection: We regularly and randomly inspect our technician's qualify and thoroughness. We strive to
see things" from our customer's perspective. When performing maintenance on Traffic Signals and
Street Lights, we believe that the efforts we put into the qualify of our service prolongs the life and
efficiency of the components.
It /when poor workmonst-Jp were to arise. SFE will assume o professional position and will make every
effort to bring quality back up to the proper standards immediately. Our quality of work not ony gives
us prolonged business, but more importantly ensures the safety of the general public. We stand behind
our work I OD%.
St, Francis Eleekic I A and C•10 tiwnwc1 Co iraclor 1 975 Carden St. Son tewdra CA 94577
my aM4rra.com -Phoro 16101639-0639- Fox 15101699. 9116 - 74/7/365 Irolk Sipnol Service 1.16441- 1IGh188
rr15
Proposal Form
lfe u'eflerWied proposer hereby oaere to perform ie negjaed services for the loaowinp prlce(s) In strut
compliance wuh the specifications, term. and wriddwns set fotth m Bias Reoresl for Proposals
A. Street Ltoht Maintenance and Repair Flat Rates
Montfdy Rates 9' 1. 1 a P. Sheet Light
B. Traffic Siam[ Preventive Maintenance F M Rates
Monthly Rates $1 DS Per Intersection
C. Parking Lot Liaht Maintenance and Repair Fiat Rates
Monthly Rates 31 .I q Rs Lig1Y
0. USA lUnderaround Service Alert] Locatino and Markina Fiat Rates
Pei ThArel Rates $70 Per Trcket
E. labor Rates for Eatra Wwk, As Required
Work. as Required
FAulognent catecion,
Lehor Costs rt 51 lefiecl Prevailing wago$
Buckel truck 30
Lahor Category straight Mre Overtime
65
limier noun K per `1
Ioumeymon 110 4190
Foiemon 125 220
Laborer 65 5105
Clone Opafalol 65 9.150
F. Equipment Rates for Fatra Work. as Required
FAulognent catecion, 1 Fat hour
Buckel truck 30
Dump 1 wck 9.25
Crone iruct. 65
Compressor D
Arrow Board U
51. Fronde Bechlc I A and C -10 Licensed Contractor 1975 Colden St. Son Lc ndro CA 91577
w ,sig- inter.,p -Phone 15101639-0639 -Fog 15101639. 9116- 24/7/3651rofl,c Signal Serice I•1644)- LIGHIBB
nl,,
G. Miscellaneous Liahtine Services. ExUa Repair
l4dass othemise note& rands shall include labor. equiprrwnl. and malerials.
1 Incbk Town Standard HMS Fixture (nonEecoralare) b265 Each
2 Insist Town Slandard LED aght 6dwe(rondeco2lrve) 5550 Each
3 Inaba Town Iumshed IV% fedunt 5110 Each
4 IMIEN NN pole with arm on ekibfing founaellon- Octeflule pole 524500 Each
5 Insist 62m Fide wen erm on eMausts foods lion - Type 15 Fide 1.850 Each
6 htcal aght pole with Town furnished arm on exidirig loundelton -
Octellule pole
y2,1OD Each
7
1 pde
Installl amNpolewithTownfurnisheda on eKsUM loandation -Type 51.650 Each
B. Construct kgM pole foutioaaon and reatere affected sidewalk 13.400 Each
9 Construct agnt pole foundation all realm alreoted area (M odewelk) Each
10 6lslea Town furnished 1gM pole and am 9 Each
11 install lumYeae arm on exist lg Octalfule Fide 3325 Each
12. Insss hminaue arm on erg" Type 15 pole+ 325 Each
13, Insall Town lvra6hed laminae arm 205 Each
14 small pule box (03 ri) and resters a"ected dMwalk 5800 Each
16 Install pus box (03 ri> and reatae *"acted sale (no sidewalk) 285 Each
H. MisceRarleous Traffic Sianal Services, Extra Repair
llnloss othemiuo noted. ralex Shall ineludo lab". equipment, arid materials. All vehicle signuf
indications Shull he 12- LED's, (191,0 or appnn'od equal. Ali lx d&xIrian signal indications shall he
pedestrian mmidnlsn. GcWn: LED's or approved equal.
1 frewlationol Pole
a) 113 Pole on new foundation and restore afecteel sidewalk 12.800 Each
b) 1B Polo on new foundation and testae a"ectedaree(no 6Foew21k) 11,450 EaM
C) 18 Pole on ekietntg Foundation 1575 Each
d) PPS post with ADA push bed" assembly on new pow demon 900 EaM
e) PPBpeat win ADApwhbu "ona66eodlfonekl6lirpbvWe "on Each
2 asuaxation of naluf}We Leaps'
51. Fronoh EiechiC I A Find C.10 OCerned COnIrOCla 1975 Callen St. Son Leondm CA 94577
ww-w•_I h ern -phone 15101 639 -0639- Fox(5101639. 9116 - 2417 /3651roflic Signd Service l- (Bl4)- LIGFIr86
wl.
St. koncd ElechiC I A dnd C -10 4oensed Conkacfor 1 975 Cordon St. San Lednd o CA 94577
y+ww.sl_ a -inc cam - phone 1510109 -0639 - fax 1510; 6394116 - 24/7/365 1ral6c Signal Service 1- 16441.11GMS6
at 6Y6 TypE A 6. D. E and C 500 Each Loop
b) 2W Type C Bicycle Loop 4Q0 Each Loop
3. Ord"Iston of LED lmd Am
a) For Won•PV Howie
1) Red 185 Each Module
2) Yelbw 285 Eacn IAWUle
31 Green M5 Each MMLAF
0) For PV Mead ReltofN
1) Red 3130 Each MOmde
2) YaNOw 150 EeM MmLoe
3) Green 180 Each Modue
e) PedeaUien Couradown IComco) 21D EeM Module
4. IhM 1a1N0n IX 12- Sgrrol Reek wth LID M&Aea ion ezisling
kamework , wa0ra, wolf pules, and lowers as needed
a) Non4 -V Meads
1) 3- Sedion 850 Each
2) 4 -Section 405 Each
3) Ai-Sedion 100 Each
o) W Meads
1) 3- Seclum 000 Each
2) 4 -Sm-on 13.500 Each
3) 5 -sedwn 14.000 Each
5. Installation of Moawrg 8radtel
a) MA-- 650 Eacn
0) MAT 40D Each
c) TV-1.1 325 Each
dl TV -24 350 _Eadn
e) TV -3-T 75 Each
f) EV -1 -T Each
p) 9V2 -T 375 Each
St. koncd ElechiC I A dnd C -10 4oensed Conkacfor 1 975 Cordon St. San Lednd o CA 94577
y+ww.sl_ a -inc cam - phone 1510109 -0639 - fax 1510; 6394116 - 24/7/365 1ral6c Signal Service 1- 16441.11GMS6
ass
1. A401"al lntomiatlon
1 Con{any Name St. ho Cds Elec)ric
2. Address lfom WN-h gennce vnll be provided
9 ?5 Coiden St. P.O. box 2057. Son Leondo CA94577
3. Location d Stop And Storage Fecsdy (muss be wdM 30 Imes from Town Ams
Son Joie Office /YCrd: Snell Ave and Chynoweth Ave, Sort Jose CA95136
4. NuM.Yr of Years ProvOV the Specified Servim
5. Susirms Organization (Crock One)
In ev"I Propnetorahip
Psrtneianp
Corpontlon
SL Froncls Electric 1 A ono C -10 Livened Ccnlroctor 1 975 Cordon St. Son Leonora CA 94577
rtww.slc -ins cam- Phone 16 10) 639 -0639 - Fm (5)0) 639 -9116 - 24/7136$ Innit a Signal Service )- (8447- LIGHi88
h) SV -3 -1 38D Each
it SP -1 -1 5200 Each
g SP 2 -7 1330 Each
5. tm1almtwn of Pedeatnar Sgnel Head (with LED Counldo n) C41 5 Each
7 Insldlstnn of Audlcie Pedectnan Big 1 52ED Each
6 Inalallatgn of Pedestrian Ran Button Ataembly Each
o Irstahationd Town lmli6hetl vgnel conadlerudnet assemb'y on
fYialnlg Ia4Ygallon
1 950 Each
10 Install pull oak and restore aaaded stdewass
4,7RD Each 04
815 Each 05
855 Each 06
1 t Install pLdl box In sl"t (UathC grade) and restore aHectea arse
Each a4
1, 100 Each 05
1.200 FACh *
12 Reoscehrstsh psal box to om and racoon aftwed arts
zxfo Earnx4
315 each e5
385 Eachue
13 Corinct m rator (CMU /MMU) teal 85 Ehrn
14 Relent Markup on Matenab 15 PatoeM
1. A401"al lntomiatlon
1 Con{any Name St. ho Cds Elec)ric
2. Address lfom WN-h gennce vnll be provided
9 ?5 Coiden St. P.O. box 2057. Son Leondo CA94577
3. Location d Stop And Storage Fecsdy (muss be wdM 30 Imes from Town Ams
Son Joie Office /YCrd: Snell Ave and Chynoweth Ave, Sort Jose CA95136
4. NuM.Yr of Years ProvOV the Specified Servim
5. Susirms Organization (Crock One)
In ev"I Propnetorahip
Psrtneianp
Corpontlon
SL Froncls Electric 1 A ono C -10 Livened Ccnlroctor 1 975 Cordon St. Son Leonora CA 94577
rtww.slc -ins cam- Phone 16 10) 639 -0639 - Fm (5)0) 639 -9116 - 24/7136$ Innit a Signal Service )- (8447- LIGHi88
015
II Incwporalec, prwak it* )allowing nfonrehan
Date of iruorporabon 1971 Stare of Iranrpomtlon State of colilomto
Names Oral inlet Of AV DOicem and Direclom Robert Spinordl, President
Guy Smith, Secretory 6 Randy Krebs. Ireasurer
It an indw outl or pannefsiep, prwxte the tokoairg irdorma6on
FormsUon date of Company
Ida me and addrest of a8 partners, inftstirp wheller they ais general of limled pare m:
Us] the remes Iklers, and quelifimlwis of the key peasonnel who will perorm work VhW this ooNfact as well ea
then False m relblim to INN co"fact Werdily the p'hrory signs) technician In be desowed IV the Town Include
Ih2ncenbcmliora experienceendtmkvng
NNW Panganbon: Pdnan Signal technician - DiM vu: Secondary Signol lechmcion
Josh BO1ev. Moinlenonce Monger S. Suppofl tech.
Mire Walchels, Md.e OeIPOde. and JonalhoO sodey: Llehling leahrkalorlr a Suppoil SignN tech.
MOrtica Kint. Pfole cl Monopel P. Eslimole /ouofofron - Allen Chen: Iroft Erxgkreeimg Support
Slephonie Ammol: DkpolchiiProjed AdminuholioNlnvome
e Additional information is provided in the proposal see page 5
fndicate whether proposer has ever failed b aOnplele any Oordrom awarded Io it d m rote ~ where and
why Attach addaional sheela d necessary
SPE hot never roiled to comp)ele ony convoct owaded to us.
lnok:me whether proposer has Oven or is the sub)ecl of a bankruptcy of insolvency proceeding a suso)w toestigrrrrersforthebensfdofwedilors.
Not Appl;coble
List sibCOntractom, If arty, who will perform work urger this mnbscl. /Wash add6orol sheets, 4 rsecessary,
Compar,y Not Applicoble
Location
SL Francis Flcctdc l A and C- I013Censed Contmclof 1 975 Corden St. Son Leondro CA 94577
wwwsl__e -inc.rnm- Phone (510)639-0639 -lax 1510) 639- 9116 - 24171365 Traffic SipnolSeniCe 1- 1644)- LIGH186
015
Describe work to be subcontracted
b compory
Describe work to W sulxonlraded
C company
LOcuLIon
Desork* work to se wbconlradeo
10 List as weenl organdesons within 60 miles from Los Gatos for whom propose, perlome simlar Sams of a
smMr conInad era snipe
City of 6usLnga c: Post: Signal btainienonce - Ciit at Pieasonion. Shtti LipMmg kianfenoove
lvl unloin House CSD: traffic Signal and Lighting Maintenance
City of Solmas /LWtrmortlDaly CilyyLOfoyttle: an Cop Trollic signal and Lighting $evicts
11 List free oiganalicns for whom proposer penormeypedomtrd srrMer serwoes of s simi4s snipe o the soul trret
Veers
a ckpanizeacr, City of Burlingame
Locilion Budingome. California
Como Person Anchew Wong Tereptone Number 1650; 558 -1237
Descnbe work penorn*d by proposef Insioil traffic signal pedestrian signal heads, Polora
push buttons and RRFB Systems ono IrotliC sional maintenance services.
Date work was penormea Maich 2015 - Curient
b organization City of Pleasanton --
ro... Pleasanton, CoMornia - -.
Contact Person Mike lruscoll Telephow Niot,cer 19251931 -5500
Dezcrrw workpenosmed W proposer Tioubleshool and repair lighting throughout the City
facility port and polhway. Street Aahling moinienonce services.
organzation City of Fremont
Location Fiemonl, Calftomio
coNad Person Donya Amiri Telephone Numbel 1510; 494 -4757
St. Francis Electric I A and C-10 Ucertsetl Contractor 197S Carden St. Son Leonora CA 94577
vv wsie4nc.com -PhorM IS1UJ 639 -0639 -Fax 15101639- 9116- Z4 /7/3651ralfi[Signal 5en4Ca 1- I & <) {IGHi66
M6
Describe work pelf0m" by praprraer _ Design, program and install SherrieI over copper
Actelis and Ethernet over seliol devices, moke connection to the exist„Ta fiber n(Awod..
Additional information is provided in the proposal see page 12
ADDENDA
PIOposM 00krpwled0eo receipt of tle lollowmp Ame da:
Number _ Date
Number_ Dole
Nurtber_ Date
5'r- — Vice Resident
Sm(Finalve 7rye
Guy Smith 04/0712015
Name m typed) Dale
1510) 639.0639 EXi 211 1510)639.6453
Telaphorle Number Fax Number
94- 2378349 385151Exp )2!31/20151
Tax ID Number Los UMOS eusnras L c Number
Si. ROnC(5 Electric I A Wd C, 10 Ilceraed COftI=Ibr 1975 Carden 51. Son LeOnl*O CA 94577
www. +feJnr mom- Phone (5101 639-0639- Fax (5101 W. 9116 - 2417136 1WMC Sipml Service 1- 16441dIGM80
ADDITIONAL INFORMATION
INM1 ••• r• a - Fi
Contractor H and C10 Licenses
s, _"
C 1, . ha 43'3+. d 1T.Af,ldC STq TE WrNsr SOARCfALTfYfLICENSE (/j
335324 _ CORP
ST FRANCIS ELECTRIC INC
CfDA
OdIZ91/2015
Department of Industrial Relation (S9 854) registration Number: }000004346
insurance Requirements
SFE carries General Uob4tty and Automotive Liability insurance to meet or exceed the minimum
requirements of this RFP. SFE carries Worker's Compensation Insurance per State Law. SFE will meet
all additional required Insurance provision said In this RFP.
Key Contact Information
Allen Chen P.E.. I.E.
Transportation Engineering Manager
St. Francis Electric, Inc.
975 Carden St
San Leandro, CA 94577
510) 639 -0639 EA. 268 Office
510) 639 -9116 Fax
510) 695.0582 Mobile
achen0sfe- inc.com
24/7/365 Traffic Signal Telephone Service 1- (844)- LIGHT88
www.ste- inc.com Web -site
m.ainlenance@sie-inc.com
St. Prone¢ Heclric I A and C -10 LiCenfed COnt1UCt0r 1 975 Coroen Si. Son Leandro CA 94577
W.Aeinc cam- Phone 15 101 639 -0639 - Paz t51D1639 -971 t - Z4 /7J3d51wlbc 5gnol Service 1- ib «)- UGHit36
FIRST AMENDMENT TO AGREEMENT FOR SERVICES p
This FIRST AMENDMENTTOAGREEMENTFORSERVICESisdatedforidentification _Rthis21 "day ofJune, 2016 and amends that certain AGREEMENT FOR SERVICES -&ed Augusi I _ 2015, made by and between the TO'1','N OF LOS GATOS, ( "Town, ") and,ST. FRANCIS " ELECTRIC, ("Supplier'),
RECITALS
A. Town and Supplier entered into an Agreement for Services on July 1.2015 ('`Agreement'), a
copy of which is attached hereto and incorporated by reference as Attachment I to this
Amendment.
13. Town desires to amend the Agreement to increase the cost of the service agreement, reduce
the maintenance cost for streetlights that remain in the agreement and extend the term of the
agreement.
AMENDMENT
1. Section 2.3 Time of Perf ce is amended to read as follows:
This Agreement will remain in effect from July 1, 2016 to June 30, 2017. The Town may
extend the term of this Agreement up to three (3) additional one -year periods, through June
30.2020, on the same terms and conditions as in effect and subject to Town Council budget
appropriations for the scope of services.
2. Section 2.6 Compensation is amended to read as follows:
Compensation for traffic signal and streetlight maintenance and repair services shall
not exceed $135.000 annually, effective July 1, 2016.
Additional compensation for unforeseen repair services in Fiscal Year 2015110 shall
not exceed 510,000.
r--
3. Page 18 of Proposal Fotm submitted (Attachment 2) is amended to read as follows:
Item (A) Street Light Maintenance and Repair Flat Rates
Monthly Rates 1.05 each Per Street Light
Item (C) Parking Lot Light Maintenance and Repair Flat Rates
Monthly Rates $1.05 each Per Light
Item (D) USA (Underground Service Alen) Locating and Marking Flat Rates
Per Ticket Rates 5140 per TickeUService Call
4. All other terms and conditions ofthe Agreement remain in full force and effect.
ATTACHMENT2
First Amendment to Lease Agreement
St. Francis Electric
June 21. 2016
rN A'ITNESS WHEREOF, the Town and Supplier have executed this Amendment.
Town of Los Gatos by:
n
Lautel Prevetti
Town Manager
Recommended by:
Matt Morley
Director of Parks and Pu ' Works
St. Francis Electric, by:
VP
Approved as to Form:
Robert Schultz
Town Attorney
1 =t• ly?,
SECOND AMENDMENT TO AGREEMENT FOR SERVICES IHH _ ^
V
This SECOND AMENDMENT TO AGREEMENT FOR SERVICES is dated for
identification this I` day of July, 2017 and amends that certain FIRST AMENDMENT TO
AGREEMENT FOR SERVICES dated June 21, 2016, made by and between the TOWN OF LOSGATOS, (' "Town. ") and ST. FRANCIS ELECTRIC, ( '-Supplier").
RECITALS
A. Town and Supplier entered into an Agreement for Services on July 1, 2015 ( "Agreement "), a
copy of which is attached hereto and incorporated by reference as Attachment 1 to this
Amendment.
B. Town and Supplier entered into a First Amendment to Agreement for Services on June 21,
2016 ( "Agreement'), a copy of which is attached hereto and incorporated by reference asAttachment2tothisAmendment
C. Town desires to amend the Agreement to exercise an option to extend the agreement.
AMENDMENT
1. Section 2.3 Time of Performance is amended to read as follows:
The effective date of this Second Amendment shall begin on July 1, 2017 and will continue
through June 30, 2020, subject to appropriation of funds, notwithstanding any otherprovisioninthisagreement.
2. Section 2.6 Comoensation as amended in the First Amendment dated June 21, 2016. remainsunchanged.
Add Section 4.11 to Section IV. General Terms as follows:
4-11 Prevailing Wages. In accordance with the provisions of Sections 1770 et seq., of theLaborCode, the Director ofthe Industrial Relations ofthe State ofCalifornia has determined
the general prevailing rate of wages applicable to the work to be done. Service Provider willberequiredtopaytoallpersonsemployedontheprojectbytheServiceProvidersumsnot
less than the sun's set forth in the documents entitled "General Prevailing WageDeterminationmadebytheDirectorofIndustrialRelationspursuanttoCaliforniaLabor
Code, part 7, Chapter 1, Article 2, Sections 1770, 1773, 1773.1." These documents may beobtainedfromtheStateofCalifornia.
Pursuant to Labor Code section 1725.5, no contractor or subcontractor may be awarded a
contract for public works on a public works project unless registered with the Department ofIndustrialRelations.
This project is subject to compliance monitoring and enforcement by the Department ofIndustrialRelationsand /or the Town of Los Gatos.
The Contractor is required to post notices on Public Works requirements.
4. All other terms and conditions of the Agreement remain in full force and effect.
ATTACHMENT 3
Second Amendment to Lease Agreement
St. Francis Electric
FY 2017118
IN WITNESS WHEREOF, the Town and Supplier have executed this Amendment.
Town of Los Gatos by: St. Francis Electric, by:
Laurel Preveni mVcK y V Ge_ Pies \cGu
Town Manager to t
Recommended by:
Matt Morley
Director of Parks and li I Works
Approved as to Form:
mar MOT
tifl!t
TOWN OF LOS GATOS MEETING DATE: 06/05/18
r 4
COUNCIL AGENDA REPORT ITEM NO: 10
DATE: MAY 24, 2018
TO: MAYOR AND TOWN COUNCIL
FROM: LAUREL PREVETTI, TOWN MANAGER
SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE A THIRD AMENDMENT TO
THE AGREEMENT FOR SERVICES WITH ST. FRANCIS ELECTRIC TO
INCREASE COMPENSATION FOR UNFORESEEN SERVICES FOR FISCAL YEAR
2017/18 IN THE AMOUNT OF $15,000, FORA TOTAL CONTRACT AMOUNT
NOT TO EXCEED $150,000 FOR FY 17/18 ONLY.
RECOMMENDATION:
Authorize the Town Manager to execute a third amendment to the Agreement for Services with
St. Francis Electric to increase compensation for unforeseen services for Fiscal Year 2017/18 in
the amount of $15,000 for a total contract amount not to exceed $150,000 for FY 17/18 only.
BACKGROUND:
On May 5, 2015, Council authorized the Town Manager to execute an Agreement for Services
with St. Francis Electric for maintenance and repair of traffic signals and street lights and for
Underground Service Alert (USA) locating (Attachment 1). The agreement became effective
July 1, 2015, with options to extend through June 30, 2020 in an amount not to exceed
120,000 annually, subject to Town Council budget appropriations for the scope of services.
On June 21, 2016, Council authorized a first amendment to the Agreement for Services to
increase the compensation for traffic signal and street light repair services to $135,000 annually
effective July 1, 2016. In addition, the amendment added $10,000 for Fiscal Year 2015/16, due
to unexpected repairs and increasing number of USA markings. Finally, the first amendment
extended the contract period to June 30, 2017.
In 2017, a second amendment to the Agreement was made to add prevailing wage language
and extend the contract period through June 30, 2020 while all other terms and compensation
remained unchanged.
PREPARED BY: JESSY PU
Traffic Engineer
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, Assistant
Parks and Public Works Director /Town Engineer, and Parks and Public Works Director
110 E. Main Street Los Gatos, CA 95030 • 408 - 354 -6832
www.losgatosca.gov
PAGE 2 OF 2
SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE A THIRD AMENDMENT TO
THE AGREEMENT FOR SERVICES WITH ST. FRANCIS ELECTRIC TO
INCREASE COMPENSATION FOR UNFORESEEN SERVICES FOR FISCAL YEAR
2017/18 IN THE AMOUNT OF $15,000, FORA TOTAL CONTRACT AMOUNT
NOT TO EXCEED $150,000 FOR FY 17/18 ONLY.
MAY 24, 2018
DISCUSSION:
The current not to exceed contract amount is $135,000 annually for routine maintenance and
repair of street lights and traffic signals, and for USA locating services. In Fiscal Year 2017/18,
there were unexpected extra repairs and additional maintenance costs for the Town's traffic
signal fiber optic cable, which resulted in higher than expected repair costs. Staff estimates an
additional $15,000 will be needed to fund the unforeseen expenses through the end of the
2017/18 Fiscal Year.
CONCLUSION:
Authorize the Town Manager to execute a third amendment to the Agreement for Services with
St. Francis Electric to increase compensation for Fiscal Year 2017/18 in the amount of $15,000,
for a total contract amount not to exceed $150,000 for this single fiscal year.
FISCAL IMPACT:
The one -time increase of $15,000 for the unforeseen repair services will be absorbed within the
FY 2017/18 Streets & Signals program budget.
ENVIRONMENTAL ASSESSMENT:
This is not a project as defined under CECA, and no further action is required.
Attachments:
1. Third Amendment to Agreement for Services
2. Original agreement and two previous amendments
5: \COUNCIL REPORTS \2018 \06- 05 -18 \10 St. Francis Electric \Staff Report.FINAL.dccx 5/25/2018 9:56 AM