11 Staff Report.Annual Curb, Gutter, and Sidewalk Maintenance Project
PREPARED BY: Michelle Quinney
Interim Town Engineer
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Director
of Parks and Public Works
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 8/4/2020
ITEM NO: 11
DATE: July 30, 2020
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Execute a Certificate of Acceptance and
Notice of Completion for the Work of Rosas Brothers Construction and
Authorize Recording by the Town Clerk for PPW Job No. 19-813-9921 Annual
Curb, Gutter, and Sidewalk Maintenance Project
RECOMMENDATION:
Authorize the Town Manager to execute a Certificate of Acceptance and Notice of Completion
for the work of Rosas Brothers Construction and authorize recording by the Town Clerk for PPW
Job No. 19-813-9921 Annual Curb, Gutter, and Sidewalk Maintenance Project.
BACKGROUND:
The Town’s adopted FY 2019/20-2023/24 Capital Improvement Program (CIP) Budget
designated funding for this project.
At the October 15, 2019 Town Council meeting, Council approved the plans and specifications
for the Annual Curb, Gutter, and Sidewalk Maintenance Project and authorized the Town
Manager to advertise the projects for bid and to award the project in an amount not to exceed
the available construction budget of $1,237,841 including contingencies, and any change
orders, to the lowest responsible bidder.
The Town entered an agreement with Rosas Brother Construction for the work for the low bid
of $835,532.
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SUBJECT: Authorize the Town Manager to Execute a Certificate of Acceptance and Notice of
Completion for the Work of Rosas Brothers Construction and Authorize
Recording by the Town Clerk
DATE: July 30, 2020
DISCUSSION:
Rosas Brothers Construction has satisfactorily completed all of the work for the project and
staff recommends accepting the project.
Five percent of the faithful performance bonds will remain in effect for a period of two years as
a guarantee for any needed repair or replacement caused by defective materials and
workmanship for each project. The execution and recordation of the Certificate of Acceptance
is now required to finalize the Town's acceptance of the project.
CONCLUSION:
Authorize the Town Manager to Execute a Certificate of Acceptance and Notice of Completion
for the Work of Rosas Brothers Construction and Authorize Recording by the Town Clerk for
PPW Job No. 19-813-9921 Annual Curb, Gutter, and Sidewalk Maintenance Project.
FISCAL IMPACT:
The final construction costs totaled $918,107 for the work. Project delivery costs, including
staff, and design, have totaled $170,787.
Staff costs are tracked for all projects. Tracking of staff costs allows for accountability in the
costs of projects, recovery of costs from grant funded projects, and identification of future
staffing needs. This project utilized full-time budgeted staff. The costs for full-time staff are
accounted for in the Department’s operating budget and will not be charged to this project.
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SUBJECT: Authorize the Town Manager to Execute a Certificate of Acceptance and Notice of
Completion for the Work of Rosas Brothers Construction and Authorize
Recording by the Town Clerk
DATE: July 30, 2020
FISCAL IMPACT (continued):
Curb, Gutter, and Sidewalk Maintenance
Project 813-9921
Budget Costs
GFAR $ 1,373,934
Total Budget $ 1,373,934
Construction - Rosas Brothers $ 918,107.00
Consultation Services $ 1,996.98
Advertising $ 998.00
Blueprint/Copy/Postage $ 76.00
Staff Costs $ 167,716.00
Total Expenditures $ 1,088,894
Project Savings Not Including Staff Costs $ 285,040
Estimated Staff Costs $ 167,716
Project Savings Including Estimated Staff
Costs $ 117,324
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A Notice
of Exemption was previously filed.
Attachment:
1. Certificate of Acceptance and Notice of Completion