09 Staff Report - Amendment to BSI Agreement
PREPARED BY: Lisa Velasco
Human Resources Director
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 08/04/2020
ITEM NO: 9
DATE: July 29, 2020
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Amend an Agreement for Employee Safety
Compliance and Training Consultant Services with BSI EHS Services and
Solutions (West) Inc., in an Amount not to Exceed $175,350
RECOMMENDATION:
Authorize the Town Manager to amend an agreement (Attachment 3) for employee safety
compliance and training consultant services with BSI EHS Services and Solutions (West) Inc., in
an amount not to exceed $175,350.
BACKGROUND:
The Town contracts with BSI to provide safety consultant services to ensure compliance with
California’s Occupational Health and Safety Administration (Cal-OSHA) regulations, provide on-
site safety training classes, and partner with the Town’s Health and Safety Committee to
promote a safe work environment. The term of the current agreement between the Town and
BSI is January 2018 through December 2020.
DISCUSSION:
During the evaluation the Town’s safety program, BSI identified that the development of
Control of Hazardous Energy Lockout/Tagout (LOTO) procedures are needed to ensure the
safety of Town employees and consultants and to satisfy Cal-OSHA regulations. The original
agreement for services did not include LOTO procedures in the total cost or scope of services.
Staff requested a mid-year budget amendment to add the cost of the LOTO procedures through
the end of FY 2019/20, however, the consultant has not been able to complete the procedures
due to social distancing and shelter-in-place requirements related to COVID-19. This request
extends the additional time and funds to complete the program through the end of the term of
the current agreement.
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SUBJECT: Amendment to BSI Agreement
DATE: July 29, 2020
CONCLUSION:
Staff recommends that the Town Council authorize the Town Manager to execute a second
amendment to the agreement with BSI in an amount not to exceed $175,350.
FISCAL IMPACT:
The not to exceed cost in the amount of $115,600 over the three-year term of the agreement
as amended (Attachment 2) is already included in the adopted budget for FY 2020/21 in the
Workers’ Compensation Program. The additional cost of $59,750 to complete the LOTO
procedures was adopted at mid-year and requested for carryover for a total not to exceed
amount of $175,350 through December 2020.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. Second Amendment to Agreement for Consultant Services with BSI EHS Services and
Solutions (West) Inc.
2. First Amendment to Agreement for Consultant Services with BSI EHS Services and Solutions
(West) Inc.
3. Agreement for Consultant Services with BSI EHS Services and Solutions (West) Inc.