14 Desk Item with attachmentsPREPARED BY: Stefanie Hockemeyer
Executive Assistant
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Director
of Parks and Public Works
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 06/16/2020
ITEM NO: 14 DESK ITEM
DATE: June 15, 2020
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Following Actions for Landscape and Lighting Assessment
Districts No. 1 and 2:
a.Adopt a Resolution Confirming the Diagram and Assessments and Levying
and Authorizing Collection of Assessments for Landscape and Lighting
Assessment District No. 1-Blackwell Drive Benefit Zone.
b.Adopt a Resolution Confirming the Diagram and Assessments and Levying
and Authorizing Collection of Assessments for Landscape and Lighting
Assessment District No. 1-Kennedy Meadows Benefit Zone.
c.Adopt a Resolution Confirming the Diagram and Assessments and Levying
and Authorizing Collection of Assessments for Landscape and Lighting
Assessment District No. 1-Santa Rosa Heights Benefit Zone.
d.Adopt a Resolution Confirming the Diagram and Assessments and Levying
and Authorizing Collection of assessments for Landscape and Lighting
Assessment District No. 1-Vasona Heights Benefit Zone.
e.Adopt a Resolution Confirming the Diagram and Assessments and Levying
and Authorizing Collection of assessments for Landscape and Lighting
Assessment District No. 1-Hillbrook Drive Benefit Zone.
f.Adopt a Resolution Confirming the Diagram and Assessments and Levying
and Authorizing Collection of assessments for Landscape and Lighting
Assessment District No. 2-Gemini Court Benefit Zone.
REMARKS:
Attachment 9 contains Public Comment Received From 11:01 a.m. Thursday, June 11, 2020, to
11:00 a.m. Monday, June 15, 2020.
Staff made corrections to the map for the Blackwell Drive Benefit Zone (Attachment 10) and a
correction to the fiscal table of the Vasona Heights Benefit Zone (Attachment 11).
PAGE 2 OF 2
SUBJECT: Landscape and Lighting Assessment Districts No. 1 and 2
DATE: June 15, 2020
Attachments Previously Received with the Staff Report:
1. Resolution Confirming Diagram and Assessment and Levying and Authorizing Collection of
Assessments – Blackwell Drive Benefit Zone.
2. Resolution Confirming Diagram and Assessment and Levying and Authorizing Collection of
Assessments – Kennedy Meadows Drive Benefit Zone.
3. Resolution Confirming Diagram and Assessment and Levying and Authorizing Collection of
Assessments – Santa Rosa Heights Benefit Zone.
4. Resolution Confirming Diagram and Assessment and Levying and Authorizing Collection of
Assessments – Vasona Heights Benefit Zone.
5. Resolution Confirming Diagram and Assessment and Levying and Authorizing Collection of
Assessments – Hillbrook Drive Benefit Zone.
6. Resolution Confirming Diagram and Assessment and Levying and Authorizing Collection of
Assessments – Gemini Court Benefit Zone.
7. Engineer’s Report for Fiscal Year 2020/21.
8. Public Comment Received.
Attachments Received with this Addendum:
9. Public Comment Received From 11:01 a.m. Thursday, June 11, 2020, to 11:00 a.m. Monday,
June 15, 2020.
10. Corrected Map of the Blackwell Benefit Zone.
11. Corrected Fiscal Table of the Vasona Heights Benefit Zone.
From: Matt Morley <MMorley@losgatosca.gov>
Sent: Monday, June 15, 2020 3:15 PM
To: Jacob Adam Schroeder
Cc: Jim Harbin <JHarbin@losgatosca.gov>
Subject: FW: June 16 Public Hearing: Landscape & Lighting Assessment Districts No. 1 & 2
Mr. Schroeder
Thank you for your email.
I appreciate you pointing out the Blackwell Drive error. We have made that adjustment and will update
the map for the Town Council prior to the meeting tomorrow night.
Likewise, the amount listed in the Town Administrative Charges in an error. That amount is included in
the amount above listed as District Capital Improvement. The Town undertook significant work in this
zone this year to improve the infrastructure, including irrigation, lighting, and plants. We will correct
this amount in advance of the Town Council meeting tomorrow night as well. The total expenses will
decrease by $10,000.
For requests within or outside of the District, feel free to work with Jim Harbin. Jim is our
Superintendent and has been copied here.
Thank you,
Matt Morley ● Director
Parks and Public Works ● 41 Miles Ave, Los Gatos CA 95030
Ph: 408.399.5774
www.losgatosca.gov
From: Jacob Adam Schroeder Sent: Monday, June 15, 2020 6:12 AM
To: Clerk <Clerk@losgatosca.gov>
Subject: June 16 Public Hearing: Landscape & Lighting Assessment Districts No. 1 & 2
Hello,
My name is Jacob Schroeder and my wife and I live at 134 Ohlone Court, which is in the Vasona Heights
district. I am writing regarding the Landscape & Lighting Assessment for our district. While I do not
have a formal protest, I would like to point out a typo in your materials and make two requests for
further information.
First, the map for the Blackwell Drive Benefit Zone incorrectly states that the highlighted area is to be
"Maintained by Vasona Heights Benefit Zone." This should actually be maintained by the Blackwell Drive
Benefit Zone, correct? I'm referring, specifically, to page 175 out of the 297page agenda packet for the
June 16, 2020 meeting. I assume this is just a typo on the map that has propagated unnoticed over the
past several meetings.
ATTACHMENT 9
Second, I'm writing to inquire about the basis for the $10,000 assessment to the Vasona Heights Benefit
Zone this year for "Town Administrative Charges." In years past, to the extent a line item was assessed
for Town Administrative Charges, it was substantially lower. Of all the benefit zones, ours was assessed
the highest amount of Town Administrative Charges and I would like an explanation as to what this was
for. This exceeds the amount of revenue collected for our benefit zone each year and seems
excessive. Is this a typographical error?
Finally, what are the plans going forward to address the landscape maintenance on the remainder of the
hill between Blossom Hill and our district? Who is the best point of contact at the town to discuss any
future work contemplated?
Best regards,
Jacob
312
4
5
BLACKWE
L
L
D
R NATIONAL AVBlackwell Drive Benefit Zone
Landscaping & Lighting Assessment District No. 1
Assessment Diagram
PART "D"
Not To Scale
Area Maintained by
Blackwell Drive
Benefit Zone
ATTACHMENT 10
This Page Intentionally Left Blank
Fiscal Year 2018/19 Resources
Fund Balance 6/30/18 $49,175
Assessment 9,735
Delinquent Assessment 0
Penalties/Late Fees 0
Interest 899
Total Resources Available for FY 2018/19 $59,809
Fiscal Year 2018/19 Expenses
Santa Clara County Collection Fee $97
Publication & Notification Charges 0
Light Pole Maintenance 0
Electric Utility 0
San Jose Water 1,412
Landscape Contractor 2,646
Town Administrative Charges 1,430
Total Expenses for FY 2018/19 $5,585
Ending Fund Balance for FY 2018/19 $54,224
Fiscal Year 2019/20 Estimated Resources
Fund Balance 6/30/19 $54,224
Assessment 9,735
Interest 340
Total Estimated Resources Available for FY 2019/20 $64,299
Fiscal Year 2019/20 Estimated Expenses
Santa Clara County Collection Fee $97
Publication & Notification Charges 300
Tree Services 0
Weed Abatement 0
Light Pole Maintenance 0
Electric Utility 0
San Jose Water 2,319
Landscape Contractor 8,646
Town Administrative Charges 1,430
District Capital Improvements 25,079
Total Estimated Expenses for FY 2019/20 $37,871
Estimated Ending Fund Balance for FY 2019/20 $26,428
PART B
ESTIMATE OF THE COST OF IMPROVEMENTS
FISCAL YEAR 2019/20
VASONA HEIGHTS BENEFIT ZONE
ATTACHMENT 11