10 Staff Report - Winchester Class IV Contract Amendment
PREPARED BY: Ying Smith
Transportation and Mobility Manager
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Director
of Parks and Public Works
110 E. Main Street Los Gatos, CA 95030 ● 406-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 6/16/2020
ITEM NO: 10
DATE: June 10, 2020
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Execute a First Amendment to the
Agreement with Kimley-Horn and Associates, Inc., Modifying the Scope and
Increasing the Total Compensation by $139,430.32 for a Total Contract
Amount not to Exceed $339,430.32 for Engineering Design for the
Winchester Boulevard Class IV Bikeway Project (CIP# 411-813-0240)
RECOMMENDATION:
Authorize the Town Manager to execute a first amendment to the agreement (Attachment 1)
with Kimley-Horn and Associates, Inc., modifying the scope and increasing the total
compensation by $139,430.32 for a total contract amount not to exceed $339,430.32 for
engineering design for the Winchester Boulevard Class IV Bikeway project (CIP# 411-813-0240).
BACKGROUND:
Winchester Boulevard is a major arterial street parallel to Highway 17, which borders both the
Town of Los Gatos and the City of Monte Sereno. The Los Gatos Bicycle and Pedestrian Master
Plan (BPMP) identifies Class IV bike lanes along Winchester Boulevard as an improvement
project.
At the December 17, 2019 meeting, the Town Council authorized an Agreement for Consultant
Services with Kimley-Horn and Associates, Inc. for the Winchester Boulevard Complete Streets
design (CIP# 411-813-0238) in the amount not to exceed $200,000. The design work started in
January 2020.
The Winchester Boulevard Class IV Protected Bikeway Project is a separate project included in
the Fiscal Year 2020-21 Capital Improvement Program Budget for a total amount of $982,455,
including a Transportation Fund for Clean Air (TFCA) grant of $293,900 from the Bay Area Air
Quality Management District.
PAGE 2 OF 3
SUBJECT: Winchester Boulevard Class IV Bikeway Project (CIP #411-813-0240)
DATE: June 10, 2020
DISCUSSION:
The Winchester Boulevard Class IV Bikeway project scope includes pavement work on
Winchester Boulevard south of Lark Avenue and the installation of a Class IV bikeway. The
existing Pavement Condition Index (PCI) of this section of roadway is below 50, which is in the
“Poor” condition category. Similar to the Blossom Hill Road Bicycle and Pedestrian project
completed last year, the pavement reconstruction will be coordinated to coincide with the
construction of the new Class IV bicycle lanes. By combining the pavement work and the
construction of the Class IV bike lanes, the Town can realize cost savings and less interruption
to traffic operations. The work for the combined projects will be constructed in the summer of
2021.
Only the design for the bikeway project is being included in the consultant services agreement.
The pavement reconstruction will be designed by Town staff. The attached First Amendment to
Agreement for Consultant Services, including the scope of services and associated cost
proposal, has been negotiated with Kimley-Horn and Associates, Inc.
Staff is recommending adding the Class IV Bikeway design to the agreement with Kimley-Horn
and Associates because the team has made satisfactory progress in the current scope for the
Winchester Boulevard Complete Streets Design. Treatments recommended in the Winchester
Boulevard Complete Streets project will likely include enhanced bike lanes with landscaped
separations, pedestrian crossings, sidewalk improvements, pedestrian refuge islands,
landscaped medians, intersection modifications, and stormwater retention. The Town has
been awarded a grant of $1.73 million for final design of Complete Streets improvements in the
Measure B program. Based on this project’s ranking in the application process, the Measure B
dollars are anticipated in the 2022 – 2026 time frame with construction occurring following
design and upon identification of construction funding.
CONCLUSION:
Staff is recommending the Town Council authorize the Town Manager to execute a First
Amendment to Consultant Services Agreement for Winchester Boulevard Class IV Bikeway
Design. If the Council approves this agenda item, staff and consultant will begin the design this
summer and issue the construction bid in early 2021. The street resurfacing work will be
completed in the summer ahead of the bikeway installation.
COORDINATION:
This report was coordinated with the Town Attorney’s Office and the Finance Department.
PAGE 3 OF 3
SUBJECT: Winchester Boulevard Class IV Bikeway Project (CIP #411-813-0240)
DATE: June 10, 2020
FISCAL IMPACT:
Project #411-813-0240 Winchester Boulevard Class IV Bikeway in the Fiscal Year 2020/21 –
2024/25 Capital Improvement Program Budget has sufficient budget for the contract
amendment.
ENVIRONMENTAL ASSESSMENT:
The recommended action is not a project as defined under CEQA, and no further action is
required. The construction of improvements is a project as defined under CEQA and is
Categorically Exempt, Section 15064.3 (2). A Notice of Exemption was filed on September 5,
2019.
Attachments:
1. First Amendment to Agreement for Consultant Services
2. Agreement for Consultant Services