13 Staff Report - SWCA Contract
PREPARED BY: Matt Morley
Parks and Public Works Director
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 06/02/2020
ITEM NO: 13
DATE: May 28, 2020
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Execute an Agreement with SWCA
Environmental Consultants in the Amount of $199,828
RECOMMENDATION:
Authorize the Town Manager to execute an agreement with SWCA Environmental Consultants
in the amount of $199,828.
BACKGROUND:
The Town Council has identified wildfire mitigation through vegetation management as a
strategic priority. This project identifies at risk roadsides, parks, and open spaces as areas for
the Town to implement vegetation management. Staff has applied for a grant to fund the work
in the Town’s open spaces through the Federal Emergency Management Agency (FEMA). The
FEMA grant request is still under review with no anticipated date for notification. The roadside
vegetation management work will be self-funded by the Town.
Due to the potential for environmental impacts, it is important for the Town to have a solid
plan and environmental review prior to implementation. This review will also create the
specifications that are used for bidding the work as well as a long-term maintenance plan.
During the preliminary budget discussions at the Town Council meeting on May 19, 2020, the
Council directed staff to prioritize the vegetation management program to begin work as early
as possible this year ahead of the fire season.
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SUBJECT: Authorize the Town Manager to Execute an Agreement with SWCA
Environmental Consultants in the Amount of $199,828
DATE: May 28, 2020
DISCUSSION:
On March 9, 2020 staff released a request for proposals (RFP) for development of a plan for
vegetation management. The Town received six submittals to the RFP and through evaluation
of the submittals and interviews, recommends SWCA Environmental Services.
SWCA has committed to producing the plan in two stages to allow for advancing the roadside
vegetation management project independent of the work in the open spaces. This will provide
environmental clearance and a project scope by the end of July and allow for bidding and
implementing the first phase of work later this year.
As the consultant develops the plan, staff and the consultant will lead a community outreach
effort to discuss the recommendations and options with potentially affected and interested
residents.
CONCLUSION:
Awarding this agreement will allow the Town to develop a comprehensive wildfire vegetation
management plan.
COORDINATION:
This report has been coordinated with the Town Attorney.
FISCAL IMPACT:
Funding for this project is included in the Fiscal Year 2019/20 Capital Improvement Program.
Budget Costs
GFAR 500,707$
Total Budget 500,707$
Consultant Services 199,828$
Total Expenditures 199,828$
Remaining Balance 300,879$
Vegetation Management - Town - wide
Project 832-4508
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SUBJECT: Authorize the Town Manager to Execute an Agreement with SWCA
Environmental Consultants in the Amount of $199,828
DATE: May 28, 2020
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachment:
1. Consultant Agreement with SWCA