11 Attachment 1 Draft Agreement EconoliteLos Gatos Smart Signals Project ATCS-ATMS (Project #813-0227) Page 2 of 23
VENDOR AGREEMENT
LOS GATOS SMART SIGNALS
Adaptive Signal Control and Advanced Traffic Management Systems
I.INTRODUCTION
This AGREEMENT is made and entered into on this ______day of _____, 2020 by and between the
TOWN OF LOS GATOS, a California municipal corporation, hereinafter referred to as, LOCAL AGENCY
and Econolite Systems, Inc. (ESI) hereinafter referred to as, CONSULTANT, whose address is 1250 N.
Tustin Avenue, Anaheim, CA 92807. The CONSULTANT is incorporated in the State of California.
This AGREEMENT is made with reference to the following facts.
The LOCAL AGENCY desires to engage CONSULTANT to provide the Adaptive Signal Control and
Advanced Traffic Management Systems (ATCS-ATMS) component of the Los Gatos Smart
Signals Project (Project #813-0227 Traffic Signal Modernization).
The CONSULTANT represents and affirms that it is willing to perform the desired work
pursuant to this AGREEMENT.
The CONSULTANT represents to LOCAL AGENCY that it possesses the professional skills,
qualifications, experience, and resources necessary and has all licenses, permits,
qualifications and approvals of whatsoever nature which are legally required for
CONSULTANT to practice its profession and to timely perform the services described in
this AGREEMENT. The services performed by CONSULTANT will be in a manner consistent
with that level of care and skill ordinarily exercised by other professional consulting firms
providing similar services under similar circumstances at the time, and in the general vicinity
where, the services are performed. CONSULTANT acknowledges LOCAL AGENCY has relied
upon these representations to retain the CONSULTANT.
CONSULTANT shall comply with all applicable laws, codes, ordinances, and regulations of
governing federal, state and local laws.
CONSULTANT shall maintain a Town of Los Gatos business license pursuant to Chapter 14 of the
Code of the Town of Los Gatos.
A.The work to be performed under this AGREEMENT is described in Article II entitled
Statement of Work and the approved CONSULTANT's Cost Proposal dated May 22,
2020. The approved CONSULTANT's Scope of Services (Exhibit A) and Cost Proposal
(Exhibit B) is attached hereto and incorporated by reference. If there is any conflict
between the approved Scope of Services or Cost Proposal and this AGREEMENT, this
AGREEMENT shall take precedence.
B.CONSULTANT agrees to the fullest extent permitted by law, to indemnify, protect,
defend, and hold harmless LOCAL AGENCY, its officers, officials, agents, employees and
volunteers from and against any and all claims, damages, demands, liability, penalties,
costs, losses and expenses, in law or equity, including without limitation, court costs and
ATTACHMENT 1
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reasonable attorneys' and expert witness fees, to the extent caused by the negligent acts,
errors, or omissions, recklessness or willful misconduct on the part of CONSULTANT, or
any of the CONSULTANT'S officers, employees, or agents or any sub-consultants. The
provisions of this section shall survive termination or suspension of this AGREEMENT.
C. CONSULTANT and the agents and employees of CONSULTANT, in the performance of this
AGREEMENT, shall act in an independent capacity and not as officers or employees or
agents of LOCAL AGENCY. As an independent contractor it or its employees or agents shall
not obtain any rights to retirement benefits or other benefits which accrue to LOCAL
AGENCY employee(s).
D. LOCAL AGENCY is not required to make any deductions or withholdings from the
compensation payable to CONSULTANT under the provisions of this AGREEMENT, and is
not required to issue W-2 Forms for income and employment tax purposes for any of
CONSULTANT's assigned personnel. CONSULTANT, in the performance of its obligation
hereunder, is only subject to the control or direction of the LOCAL AGENCY as to the
designation of tasks to be performed and the results to be accomplished.
E. Any third party person(s) employed by CONSULTANT shall be entirely and exclusively
under the direction, supervision, and control of CONSULTANT. CONSULTANT hereby
indemnifies and holds LOCAL AGENCY harmless from any and all claims that may be
made against LOCAL AGENCY based upon any contention by any third party that an
employer-employee relationship exists by reason of this AGREEMENT.
F. The services to be performed under this AGREEMENT are unique and personal to the
CONSULTANT. No portion of these services shall be assigned or subcontracted without
the written consent of the LOCAL AGENCY. With prior written consent, the
CONSULTANT may perform some obligations under this AGREEMENT by subcontracting,
but may not delegate ultimate responsibility for performance or assign or transfer
interests under this AGREEMENT. CONSULTANT agrees to reasonably cooperate with
LOCAL AGENCY regarding litigation brought regarding the subject of CONSULTANT’s
work to be performed under this AGREEMENT. CONSULTANT shall be compensated for
its time, and any costs and expenses at its then current hourly rates of compensation,
unless such litigation is brought by CONSULTANT or is based on allegations of
CONSULTANT'S negligent performance or wrongdoing.
G. CONSULTANT shall be as fully responsible to the LOCAL AGENCY for the negligent acts
and omissions of its contractors and subcontractors or Subconsultants, and of persons
either directly or indirectly employed by them, in the same manner as persons directly
employed by CONSULTANT.
H. No alteration or variation of the terms of this AGREEMENT shall be valid, unless made
in writing and signed by the parties hereto; and no oral understanding or agreement
not incorporated herein, shall be binding on any of the parties hereto.
I. The consideration to be paid to CONSULTANT as provided herein, shall be in
compensation for all of CONSULTANT's expenses incurred in the performance hereof,
including travel and per diem, unless otherwise expressly so provided.
II. STATEMENT OF WORK
CONSULTANT agrees to perform the services as outlined in "Exhibit A-Scope of Services"
within the time frames specified therein, and "Exhibit B - Consultant's Cost Proposal" which
are hereby incorporated by reference and attached.
Los Gatos Smart Signals Project ATCS-ATMS (Project #813-0227) Page 4 of 23
III.CONSULTANT'S REPORTS OR MEETINGS
A.CONSULTANT shall submit progress reports at least once a month. The report
should be sufficiently detailed for the LOCAL AGENCY to determine, if
CONSULTANT is performing to expectations, or is on schedule; to provide
communication of interim findings, and to sufficiently address any difficulties or
special problems encountered, so remedies can be developed.
B.CONSULTANT's Project Manager shall meet with LOCAL AGENCY's staff, as needed,
to discuss progress on the AGREEMENT.
IV.TERM AND PERFORMANCE PERIOD
A.This AGREEMENT shall go into effect on the date it is signed, and CONSULTANT
shall commence work after notification to proceed by LOCAL AGENCY. The
AGREEMENT shall end on 06/20/23, unless extended by AGREEMENT
amendment.
B.CONSULTANT is advised that any recommendation for AGREEMENT award is not
binding on LOCAL AGENCY until the AGREEMENT is fully executed and approved
by LOCAL AGENCY.
V.ALLOWABLE COSTS AND PAYMENTS
A.The method of payment for this contract will be based on actual cost. The LOCAL
AGENCY will reimburse the CONSULTANT for actual costs (including labor costs,
employee benefits, travel, equipment rental costs, overhead and other direct costs)
incurred by the CONSULTANT in performance of the work. The CONSULTANT will
not be reimbursed for actual costs that exceed the estimated wage rates, employee
benefits, travel, equipment rental, overhead, and other estimated costs set forth in
the approved CONSULTANT’S Cost Proposal attached as Exhibit B, unless additional
reimbursement is provided for by amendment to this Agreement.
B.When milestone cost estimates are included in the approved Cost Proposal, the
CONSULTANT shall obtain prior written approval for a revised milestone cost
estimate from the LOCAL AGENCY before exceeding such cost estimate.
C.If CONSULTANT fails to submit required deliverable items according to the
schedule, if any, set forth in Exhibit A, the LOCAL AGENCY shall have the right to
delay payment and/or terminate this Agreement in accordance with the provisions
of this Agreement. No payment will be made prior to approval of any work, nor for
any work performed prior to approval of this Agreement.
D.Progress payments may be made monthly in arrears based on the percentage of
work completed by CONSULTANT. If CONSULTANT fails to submit the required
deliverable items according to the schedule set forth in the Statement of Work,
LOCAL AGENCY shall have the right to delay payment or terminate this
AGREEMENT in accordance with the provisions of Article VI Termination.
E.Billing. Billing shall be monthly by invoice within thirty (30) days of the rendering of
the service and shall be accompanied by a detailed explanation of the work
Los Gatos Smart Signals Project ATCS-ATMS (Project #813-0227) Page 5 of 23
performed by whom at what rate and on what date. Invoices shall detail the work
performed on each milestone, on each project as applicable. Invoices shall
follow the format stipulated for the approved Cost Proposal and shall reference
this AGREEMENT number and project title. Final invoice must contain the final
cost and all credits due LOCAL AGENCY that include any equipment purchased
under the provisions of Article XI Equipment Purchase of this AGREEMENT. The
final invoice must be submitted within sixty (60) calendar days after completion
of CONSULTANT's work, unless a later date is approved by the LOCAL AGENCY.
Payment shall be net thirty (30) days. All invoices and statements to the Town shall
be addressed as follows:
Town of Los Gatos
Attn: Accounts Payable
Via email: AP@losgatosca.gov
VI. TERMINATION
The Town may terminate this Contract for Town’s convenience at any time by providing Consultant
thirty (30) days written notice. Upon receipt of the notice of termination, Consultant shall immediately
take action not to incur any additional obligations, costs or expenses, except as may be necessary to
terminate its activities. Town shall pay Consultant its reasonable and allowable costs through the
effective date of termination and those reasonable and necessary costs incurred by Consultant to affect
the termination. Thereafter, Consultant shall have no further claims against Town under this Agreement.
All finished and unfinished documents and materials procured for or produced under this Agreement,
including all intellectual property rights Town is entitled to under the Agreement, shall become Town
property upon the date of the termination.
Except on account of an excusable delay described below, if Consultant fails to perform any of the
provisions of this Agreement or so fails to make progress as to endanger timely performance of this
Agreement, Town may give Consultant written notice of the default. Town’s default notice will provide
for thirty (30) days to cure the default. Additionally, Town’s default notice may offer Consultant an
opportunity to provide Town with a plan to cure the default, which shall be submitted to Town within
the time period allowed by Town. If the default cannot be cured or if Consultant fails to cure within the
period allowed by Town, then Town may terminate this Agreement due to Consultant’s breach of this
Agreement. In the event Town terminates this Agreement as provided in this section, Town may
procure, upon such terms and in the manner as Town may deem appropriate, services similar in scope
and level of effort to those so terminated, and Consultant shall be liable to Town for all of its costs. If,
after notice of termination of this Agreement under the provisions of this section, it is determined for
any reason that Consultant was not in default under the provisions of this section, or that the default
was excusable under the terms of this Agreement, the rights and obligations of the parties shall be the
same as if the notice of termination had been issued pursuant to termination for convenience.
Consultant shall not be liable for delay or failure to perform any obligation under and in accordance with
this Agreement, if the delay or failure arises out of fires, floods, earthquakes, epidemics, quarantine
restriction, government orders, other natural occurrences, strikes, lockouts, freight embargoes, terrorist
acts, insurrections or other civil disturbances, or other similar events.
VII. COST PRINCIPLES AND ADMINISTRATIVE REQUIREMENTS
Los Gatos Smart Signals Project ATCS-ATMS (Project #813-0227) Page 6 of 23
A. The CONSULTANT agrees that 48 CFR Part 31, Contract Cost Principles and
Procedures, shall be used to determine the allowability of individual terms of
cost.
B. The CONSULTANT also agrees to comply with Federal procedures in accordance
with 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards.
C. Any costs for which payment has been made to the CONSULTANT that are determined
by subsequent audit to be unallowable under 48 CFR Part 31 or 2 CFR Part 200 are
subject to repayment by the CONSULTANT to LOCAL AGENCY.
D. When a CONSULTANT or Subconsultant is a Non-Profit Organization or an
Institution of Higher Education, the Cost Principles for Title 2 CFR Part 200,
Uniform Administrative Requirements, Cost Principles, and Audit Requirements
for Federal Awards shall apply.
E. “Not to Exceed” Compensation. The compensation payable to CONSULTANT for
the services identified in Exhibit A shall not exceed $581,649. CONSULTANT
shall not perform any services beyond the services identified in Exhibit A
without prior written authorization from the LOCAL AGENCY.
VIII. RETENTION OF RECORDS/AUDIT
For the purpose of determining compliance with California Gov. Code§ 8546.7, the
CONSULTANT, Subconsultants, and LOCAL AGENCY shall maintain all books,
documents, papers, accounting records, Independent CPA Audited Indirect Cost
Rate workpapers, and other evidence pertaining to the performance of the
AGREEMENT including, but not limited to, the costs of administering the
AGREEMENT. All parties, including the CONSULTANT's Independent CPA, shall make
such workpapers and materials available at their respective offices at all reasonable
times during the AGREEMENT period and for three (3) years from the date of final
payment under the AGREEMENT. LOCAL AGENCY, Caltrans Auditor, FHWA, or any
duly authorized representative of the Federal government having jurisdiction under
Federal laws or regulations (including the basis of Federal funding in whole or in
part) shall have access to any books, records, and documents of the CONSULTANT,
Subconsultants, and the CONSULTANT's Independent CPA, that are pertinent to the
CONSULTANT’s work and services for audits, examinations, workpaper review,
excerpts, and transactions, and copies thereof shall be furnished if requested
without limitation.
IX. AUDIT REVIEW PROCEDURES
A. Any dispute concerning a question of fact arising under an interim or post audit of this
AGREEMENT that is not disposed of by agreement of LOCAL AGENCY and CONSULTANT,
shall be reviewed by LOCAL AGENCY'S Chief Financial Officer.
B. Not later than thirty (30) days after issuance of the final audit report, CONSULTANT may
request a review by LOCAL AGENCY'S authorized representative of unresolved audit
issues. The request for review will be submitted in writing.
C. Neither the pendency of a dispute nor its consideration by LOCAL AGENCY will excuse
Los Gatos Smart Signals Project ATCS-ATMS (Project #813-0227) Page 7 of 23
CONSULTANT from full and timely performance, in accordance with the terms of this
AGREEMENT.
D. CONSULTANT and Subconsultant contracts, including cost proposals and ICR, are subject
to audits or reviews such as, but not limited to, an AGREEMENT audit, an incurred cost
audit, an ICR Audit, or a CPA ICR audit work paper review. If selected for audit or
review, the AGREEMENT, cost proposal and ICR and related work papers, if applicable,
will be reviewed to verify compliance with 48 CFR, Part 31 and other related laws and
regulations. In the instances of a CPA ICR audit work paper review it is CONSULTANT's
responsibility to ensure federal, state, or local government officials are allowed full
access to the CPA's work papers including making copies as necessary. The
AGREEMENT, cost proposal, and ICR shall be adjusted by CONSULTANT and approved by
LOCAL AGENCY contract manager to conform to the audit or review recommendations.
CONSULTANT agrees that individual terms of costs identified in the audit report shall be
incorporated into the AGREEMENT by this reference if directed by LOCAL AGENCY at its
sole discretion. Refusal by CONSULTANT to incorporate audit or review
recommendations, or to ensure that the federal, state or local governments have access
to CPA work papers, will be considered a breach of AGREEMENT terms and cause for
termination of the AGREEMENT and disallowance of prior reimbursed costs.
E. CONSULTANT'S Cost Proposal may be subject to a CPA ICR Audit Work Paper Review
and/or audit by California’s Department of Transportation (Caltrans) Audit and
Investigation (A&I). Caltrans A&I, at its sole discretion, may review and/or audit and
approve the CPA ICR documentation. The Cost Proposal shall be adjusted by the
CONSULTANT and approved by the LOCAL AGENCY to conform to the Work Paper
Review recommendations included in the management letter or audit
recommendations included in the audit report. Refusal by the CONSULTANT to
incorporate the Work Paper Review recommendations included in the management
letter or audit recommendations included in the audit report will be considered a
breach of the AGREEMENT terms and cause for termination of the AGREEMENT and
disallowance of prior reimbursed costs.
1. During a Caltrans A&I review of the ICR audit work papers created by the
CONSULTANT's independent CPA, Caltrans A&I will work with the CPA and/or
CONSULTANT toward a resolution of issues that arise during the review. Each party
agrees to use its best efforts to resolve any audit disputes in a timely manner. If Caltrans
A&I identifies significant issues during the review and is unable to issue a cognizant
approval letter, LOCAL AGENCY will reimburse the CONSULTANT at an accepted ICR until
a FAR (Federal Acquisition Regulation) compliant ICR {e.g. 48 CFR, part 31; GAGAS
(Generally Accepted Auditing Standards); CAS (Cost Accounting Standards), if
applicable; in accordance with procedures and guidelines of the American Association
of State Highways and Transportation Officials (AASHTO) Audit Guide; and other
applicable procedures and guidelines} is received and approved by A&I.
Accepted rates will be as follows:
a. If the proposed rate is less than 150% - the accepted rate reimbursed will be 90% of the
proposed rate.
b. If the proposed rate is between one hundred fifty percent (150%) and two hundred
percent (200%) - the accepted rate will be 85% of the proposed rate.
c. If the proposed rate is greater than two hundred percent (200%) - the accepted rate will
be 75% of the proposed rate.
2. If Caltrans A&I is unable to issue a cognizant letter per paragraph E.1. above, Caltrans
Los Gatos Smart Signals Project ATCS-ATMS (Project #813-0227) Page 8 of 23
A&I may require CONSULTANT to submit a revised independent CPA-audited ICR and
audit report within three (3) months of the effective date of the management letter.
Caltrans A&I will then have up to six (6) months to review the CONSULTANT's and/or
the independent CPA's revisions.
3. If the CONSULTANT fails to comply with the provisions of this paragraph E, or if Caltrans
A&I is still unable to issue a cognizant approval letter after the revised independent
CPA-audited ICR is submitted, overhead cost reimbursement will be limited to the
accepted ICR that was established upon initial rejection of the ICR and set forth in
paragraph E.1. above for all rendered services. In this event, this provisional ICR will
become the actual and final ICR for reimbursement purposes under this AGREEMENT.
4. CONSULTANT may submit to LOCAL AGENCY final invoice only when all of the following
items have occurred: (1) Caltrans A&I accepts or adjusts the original or revised
independent CPA- audited ICR; (2) all work under this AGREEMENT has been completed
to the satisfaction of LOCAL AGENCY; and, (3) Caltrans A&I has issued its final ICR review
letter. The CONSULTANT MUST SUBMIT ITS FINAL INVOICE TO LOCAL AGENCY no later than
sixty (60) calendar days after occurrence of the last of these items. The accepted ICR will
apply to this AGREEMENT and all other AGREEMENTs executed between LOCAL AGENCY
and the CONSULTANT, either as a prime or Subconsultant, with the same fiscal period ICR.
The ICR period shall extend beyond the one-year period and shall be fixed for the life of
the contract.
X. SUBCONTRACTING
A. Nothing contained in this AGREEMENT or otherwise, shall create any contractual
relation between LOCAL AGENCY and any Subconsultant(s), and no subcontract shall
relieve CONSULTANT of its responsibilities and obligations hereunder. CONSULTANT
agrees to be as fully responsible to LOCAL AGENCY for the acts and omissions of its
Subconsultant(s) and of persons either directly or indirectly employed by any of them as
it is for the acts and omissions of persons directly employed by CONSULTANT.
CONSULTANT's obligation to pay its Subconsultant(s) is an independent obligation from
LOCAL AGENCY'S obligation to make payments to the CONSULTANT.
B. CONSULTANT shall perform the work contemplated with resources available within its
own organization and no portion of the work pertinent to this AGREEMENT shall be
subcontracted without written authorization by LOCAL AGENCY, except that, which is
expressly identified in the approved Cost Proposal.
C. All subcontracts entered into as a result of this AGREEMENT shall contain all the
provisions stipulated in this entire AGREEMENT to be applicable to Subconsultants
unless otherwise noted.
D. CONSULTANT shall pay its Subconsultants within fifteen (15) calendar days from receipt
of each payment made to CONSULTANT by LOCAL AGENCY for the work performed by
such Subconsultants.
E. Any substitution of Subconsultant(s) must be approved in writing by LOCAL AGENCY in
advance of assigning work to a substituted Subconsultant(s).
XI. EQUIPMENT PURCHASE
A. Prior authorization in writing, by LOCAL AGENCY shall be required before
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CONSULTANT enters into any unbudgeted purchase order, or subcontract
exceeding five thousand dollars ($5,000) for supplies, equipment, or
CONSULTANT services. CONSULTANT shall provide an evaluation of the necessity
or desirability of incurring such costs.
B. For purchase of any item, service or consulting work not covered in
CONSULTANT's approved Cost Proposal and exceeding one hundred ninety five
thousand dollars ($195,000), with prior authorization by LOCAL AGENCY; three
competitive quotations must be submitted with the request, or the absence of
bidding must be adequately justified.
C. Any equipment purchased with funds provided under the terms of this
AGREEMENT is subject to the following:
1. CONSULTANT shall maintain an inventory of all nonexpendable property.
Nonexpendable property is defined as having a useful life of at least two years
and an acquisition cost of one hundred ninety five thousand dollars ($195,000) or
more. If the purchased equipment needs replacement and is sold or traded in,
LOCAL AGENCY shall receive a proper refund or credit at the conclusion of the
AGREEMENT, or if the AGREEMENT is terminated, CONSULTANT may either keep the
equipment and credit LOCAL AGENCY in an amount equal to its fair market value,
or sell such equipment at the best price obtainable at a public or private sale, in
accordance with established LOCAL AGENCY procedures; and credit LOCAL
AGENCY in an amount equal to the sales price. If CONSULTANT elects to keep the
equipment, fair market value shall be determined at CONSULTANT's expense, on
the basis of a competent independent appraisal of such equipment. Appraisals
shall be obtained from an appraiser mutually agreeable to by LOCAL AGENCY and
CONSULTANT, if it is determined to sell the equipment, the terms and conditions
of such sale must be approved in advance by LOCAL AGENCY.
2. Regulation 2 CFR Part 200 requires a credit to Federal funds when participating
equipment with a fair market value greater than one hundred ninety five
thousand dollars ($195,000) is credited to the project.
XII. STATE PREVAILING WAGE RATES
A. No CONSULTANT or Subconsultant may be awarded an AGREEMENT containing public
work elements unless registered with the Department of Industrial Relations (DIR)
pursuant to Labor Code §1725.5. Registration with DIR must be maintained throughout
the entire term of this AGREEMENT, including any subsequent amendments.
B. The CONSULTANT shall comply with all of the applicable provisions of the California
Labor Code requiring the payment of prevailing wages. The General Prevailing Wage
Rate Determinations applicable to work under this AGREEMENT are available and on
file with the Department of Transportation's Regional/District Labor Compliance
Officer
(http://www.dot.ca.gov/hq/construc/LaborCompliance/documents/DistrictRegion_Map_Constructio
n_7-8-15.pdf)
These wage rates are made a specific part of this AGREEMENT by reference
pursuant to Labor Code §1773.2 and will be applicable to work performed at a
construction project site. Prevailing wages will be applicable to all inspection work
Los Gatos Smart Signals Project ATCS-ATMS (Project #813-0227) Page 10 of 23
performed at LOCAL AGENCY construction sites, at LOCAL AGENCY facilities and at off-site
locations that are set up by the construction contractor or one of its subcontractors
solely and specifically to serve LOCAL AGENCY projects. Prevailing wage
requirements do not apply to inspection work performed at the facilities of vendors
and commercial materials suppliers that provide goods and services to the general
public.
C. General Prevailing Wage Rate Determinations applicable to this project may also be
obtained from the Department of Industrial Relations Internet site at http://
www.dir.ca.gov.
D. Payroll Records
1. Each CONSULTANT and Subconsultant shall keep accurate certified payroll records and
supporting documents as mandated by Labor Code §1776 and as defined in 8 CCR
§16000 showing the name, address, social security number, work classification, straight
time and overtime hours worked each day and week, and the actual per diem wages
paid to each journeyman, apprentice, worker, or other employee employed by the
CONSULTANT or Subconsultant in connection with the public work. Each payroll record
shall contain or be verified by a written declaration that it is made under penalty of
perjury, stating both of the following:
a. The information contained in the payroll record is true and correct.
b. The employer has complied with the requirements of Labor Code §1771, §1811, and
§1815 for any work performed by his or her employees on the public works project.
2. The payroll records enumerated under paragraph (1) above shall be certified as correct
by the CONSULTANT under penalty of perjury. The payroll records and all supporting
documents shall be made available for inspection and copying by LOCAL AGENCY
representative's at all reasonable hours at the principal office of the CONSULTANT. The
CONSULTANT shall provide copies of certified payrolls or permit inspection of its
records as follows:
a. A certified copy of an employee's payroll record shall be made available for inspection
or furnished to the employee or the employee's authorized representative on
request.
b. A certified copy of all payroll records enumerated in paragraph (1) above, shall be made
available for inspection or furnished upon request to a representative of LOCAL AGENCY,
the Division of Labor Standards Enforcement and the Division of Apprenticeship
Standards of the Department of Industrial Relations. Certified payrolls submitted to
LOCAL AGENCY, the Division of Labor Standards Enforcement and the Division of
Apprenticeship Standards shall not be altered or obliterated by the CONSULTANT.
c. The public shall not be given access to certified payroll records by the CONSULTANT.
The CONSULTANT is required to forward any requests for certified payrolls to the LOCAL
AGENCY by both email and regular mail on the business day following receipt of the
request.
3. Each CONSULTANT shall submit a certified copy of the records enumerated in
paragraph (1) above, to the entity that requested the records within ten (10} calendar
days after receipt of a written request.
4. Any copy of records made available for inspection as copies and furnished upon request
to the public or any public agency by LOCAL AGENCY shall be marked or obliterated in
such a manner as to prevent disclosure of each individual's name, address, and social
security number. The name and address of the CONSULTANT or Subconsultant
Los Gatos Smart Signals Project ATCS-ATMS (Project #813-0227) Page 11 of 23
performing the work shall not be marked or obliterated.
5. The CONSULTANT shall inform LOCAL AGENCY of the location of the records enumerated
under paragraph (1) above, including the street address, city and county, and shall,
within five (5) working days, provide a notice of a change of location and address.
6. The CONSULTANT or Subconsultant shall have ten (10) calendar days in which to comply
subsequent to receipt of written notice requesting the records enumerated in
paragraph (1) above. In the event the CONSULTANT or Subconsultant fails to comply
within the ten (10} day period, he or she shall, as a penalty to LOCAL AGENCY, forfeit
one hundred dollars ($100} for each calendar day, or portion thereof, for each worker,
until strict compliance is effectuated. Such penalties shall be withheld by LOCAL AGENCY
from payments then due. CONSULTANT is not subject to a penalty assessment pursuant
to this section due to the failure of a Subconsultant to comply with this section.
E. When prevailing wage rates apply, the CONSULTANT is responsible for verifying
compliance with certified payroll requirements. Invoice payment will not be made
until the invoice is approved by the LOCAL AGENCY.
F. Penalty
1. The CONSULTANT and any of its Subconsultants shall comply with Labor Code §1774 and
§1775. Pursuant to Labor Code §1775, the CONSULTANT and any Subconsultant shall
forfeit to the LOCAL AGENCY a penalty of not more than two hundred dollars ($200) for
each calendar day, or portion thereof, for each worker paid less than the prevailing
rates as determined by the Director of DIR for the work or craft in which the worker is
employed for any public work done under the AGREEMENT by the CONSULTANT or by
its Subconsultant in violation of the requirements of the Labor Code and in particular,
Labor Code §§1770 to 1780, inclusive.
2. The amount of this forfeiture shall be determined by the Labor Commissioner and shall
be based on consideration of mistake, inadvertence, or neglect of the CONSULTANT or
Subconsultant in failing to pay the correct rate of prevailing wages, or the previous
record of the CONSULTANT or Subconsultant in meeting their respective prevailing
wage obligations, or the willful failure by the CONSULTANT or Subconsultant to pay the
correct rates of prevailing wages. A mistake, inadvertence, or neglect in failing to pay
the correct rates of prevailing wages is not excusable if the CONSULTANT or
Subconsultant had knowledge of the obligations under the Labor Code. The
CONSULTANT is responsible for paying the appropriate rate, including any escalations
that take place during the term of the AGREEMENT.
3. In addition to the penalty and pursuant to Labor Code §1775, the difference between
the prevailing wage rates and the amount paid to each worker for each calendar day or
portion thereof for which each worker was paid less than the prevailing wage rate shall
be paid to each worker by the CONSULTANT or Subconsultant.
4. If a worker employed by a Subconsultant on a public works project is not paid the
general prevailing per diem wages by the Subconsultant, the prime CONSULTANT of the
project is not liable for the penalties described above unless the prime CONSULTANT
had knowledge of that failure of the Subconsultant to pay the specified prevailing rate
of wages to those workers or unless the prime CONSULTANT fails to comply with all of
the following requirements:
a. The AGREEMENT executed between the CONSULTANT and the Subconsultant for the
performance of work on public works projects shall include a copy of the requirements
in Labor Code§§ 1771, 1775, 1776, 1777.5, 1813, and 1815.
Los Gatos Smart Signals Project ATCS-ATMS (Project #813-0227) Page 12 of 23
b. The CONSULTANT shall monitor the payment of the specified general prevailing rate of
per diem wages by the Subconsultant to the employees by periodic review of the
certified payroll records of the Subconsultant.
c. Upon becoming aware of the Subconsultant's failure to pay the specified prevailing rate
of wages to the Subconsultant's workers, the CONSULTANT shall diligently take
corrective action to halt or rectify the failure, including but not limited to, retaining
sufficient funds due the Subconsultant for work performed on the public works project.
d. Prior to making final payment to the Subconsultant for work performed on the public
works project, the CONSULTANT shall obtain an affidavit signed under penalty of
perjury from the Subconsultant that the Subconsultant had paid the specified general
prevailing rate of per diem wages to the Subconsultant's employees on the public works
project and any amounts due pursuant to Labor Code §1813.
5. Pursuant to Labor Code §1775, LOCAL AGENCY shall notify the CONSULTANT on a public
works project within fifteen {15) calendar days of receipt of a complaint that a
Subconsultant has failed to pay workers the general prevailing rate of per diem wages.
6. If LOCAL AGENCY determines that employees of a Subconsultant were not paid the
general prevailing rate of per diem wages and if LOCAL AGENCY did not retain sufficient
money under the AGREEMENT to pay those employees the balance of wages owed
under the general prevailing rate of per diem wages, the CONSULTANT shall withhold an
amount of moneys due the Subconsultant sufficient to pay those employees the general
prevailing rate of per diem wages if requested by LOCAL AGENCY.
G. Hours of Labor
Eight (8) hours labor constitutes a legal day's work. The CONSULTANT shall forfeit, as a
penalty to the LOCAL AGENCY, twenty-five dollars ($25) for each worker employed in
the execution of the AGREEMENT by the CONSULTANT or any of its Subconsultants for
each calendar day during which such worker is required or permitted to work more than
eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in
violation of the provisions of the Labor Code, and in particular §§1810 to 1815 thereof,
inclusive, except that work performed by employees in excess of eight (8) hours per
day, and forty (40) hours during any one week, shall be permitted upon compensation
for all hours worked in excess of eight (8) hours per day and forty (40) hours in any
week, at not less than one and one-half (1.5) times the basic rate of pay, as provided in
§1815.
H. Employment of Apprentices
1. Where either the prime AGREEMENT or the sub agreement exceeds thirty thousand
dollars ($30,000), the CONSULTANT and any Subconsultants under him or her shall
comply with all applicable requirements of Labor Code§§ 1777.5, 1777.6 and 1777.7 in
the employment of apprentices.
2. CONSULTANTs and Subconsultants are required to comply with all Labor Code
requirements regarding the employment of apprentices, including mandatory ratios of
journey level to apprentice workers. Prior to commencement of work, CONSULTANT
and Subconsultants are advised to contact the DIR Division of Apprenticeship Standards
website at https://www.dir.ca.gov/das/, for additional information regarding the
employment of apprentices and for the specific journey-to- apprentice ratios for the
AGREEMENT work. The CONSULTANT is responsible for all Subconsultants' compliance
with these requirements. Penalties are specified in Labor Code §1777.7.
Los Gatos Smart Signals Project ATCS-ATMS (Project #813-0227) Page 13 of 23
XIII. CONFLICT OF INTEREST
A. During the term of this AGREEMENT, the CONSULTANT shall disclose any financial,
business, or other relationship with LOCAL AGENCY that may have an impact upon the
outcome of this AGREEMENT, or any ensuing LOCAL AGENCY construction project.
CONSULTANT shall also list current clients who may have a financial interest in the
outcome of this AGREEMENT, or any ensuing LOCAL AGENCY construction project,
which will follow.
B. CONSULTANT certifies that it has disclosed to LOCAL AGENCY any actual, apparent, or
potential conflicts of interest that may exist relative to the services to be provided
pursuant to this AGREEMENT. CONSULTANT agrees to advise LOCAL AGENCY of any actual,
apparent or potential conflicts of interest that may develop subsequent to the date of
execution of this AGREEMENT. CONSULTANT further agrees to complete any
statements of economic interest if required by either LOCAL AGENCY ordinance or State
law.
C. CONSULTANT hereby certifies that it does not now have, nor shall it acquire any
financial or business interest that would conflict with the performance of services
under this AGREEMENT.
D. The CONSULTANT hereby certifies that the CONSULTANT or Subconsultant and any firm
affiliated with the CONSULTANT or Subconsultant that bids on any construction
contract or on any AGREEMENT to provide construction inspection for any construction
project resulting from this AGREEMENT, has established necessary controls to ensure a
conflict of interest does not exist. An affiliated firm is one, which is subject to the
control of the same persons, through joint ownership or otherwise.
XIV. REBATES, KICKBACKS OR OTHER UNLAWFUL CONSIDERATION
CONSULTANT warrants that this AGREEMENT was not obtained or secured through rebates,
kickbacks or other unlawful consideration, either promised or paid to any LOCAL AGENCY
employee. For breach or violation of this warranty, LOCAL AGENCY shall have the right in its
discretion; to terminate this AGREEMENT without liability; to pay only for the value of the
work actually performed; or to deduct from this AGREEMENT price; or otherwise recover
the full amount of such rebate, kickback or other unlawful consideration.
XV. PROHIBITION OF EXPENDING LOCAL AGENCY STATE OR FEDERAL FUNDS FOR LOBBYING
A. CONSULTANT certifies to the best of his or her knowledge and belief that:
1. No state, federal or LOCAL AGENCY appropriated funds have been paid, or will
be paid by- or-on behalf of CONSULTANT to any person for influencing or
attempting to influence an officer or employee of any local, State or Federal
agency; a Member of the State Legislature or United States Congress; an officer
or employee of the Legislature or Congress; or any employee of a Member of
the Legislature or Congress, in connection with the awarding or making of this
AGREEMENT, or with the extension, continuation, renewal, amendment, or
modification of this AGREEMENT.
Los Gatos Smart Signals Project ATCS-ATMS (Project #813-0227) Page 14 of 23
2. If any funds other than Federal appropriated funds have been paid, or will be
paid to any person for influencing or attempting to influence an officer or
employee of any agency; a Member of Congress; an officer or employee of
Congress, or an employee of a Member of Congress; in connection with this
AGREEMENT, the CONSULTANT shall complete and submit Standard Form-LLL,
"Disclosure Form to Report Lobbying", in accordance with its instructions.
B. This certification is a material representation of fact upon which reliance
was placed when this transaction was made or entered into. Submission of
this certification is a prerequisite for making or entering into this transaction
imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the
required certification shall be subject to a civil penalty of not less than ten
thousand dollars ($10,000) and not more than one hundred thousand dollars
($100,000) for each such failure.
C. CONSULTANT also agrees by signing this document that he or she shall require
that the language of this certification be included in all lower-tier subcontracts,
which exceed one hundred thousand dollars ($100,000) and that all such sub
recipients shall certify and disclose accordingly.
XVI. NON-DISCRIMINATION CLAUSE AND STATEMENT OF COMPLIANCE
A. CONSULTANT's signature affixed herein, and dated, shall constitute a certification
under penalty of perjury under the laws of the State of California that CONSULTANT
has, unless exempt, complied with, the nondiscrimination program requirements of
Government Code§ 12990 and Title 2 CCR§ 8103.
B. During the performance of this AGREEMENT, CONSULTANT and its Subconsultants shall
not discriminate against any person on the basis of race, religious creed, color, national
origin, ancestry, physical disability, mental disability, medical condition, genetic
information, marital status, sex, gender, gender identity, gender expression, age, sexual
orientation, or military and veteran status, nor shall they unlawfully discriminate,
harass, or allow harassment against any employee or applicant for employment
because of race, religious creed, color, national origin, ancestry, physical disability,
mental disability, medical condition, genetic information, marital status, sex, gender,
gender identity, gender expression, age, sexual orientation, or military and veteran
status.
C. CONSULTANT and Subconsultants shall insure that the evaluation and treatment of
their employees and applicants for employment are free from such discrimination and
harassment. CONSULTANT and Subconsultants shall comply with the provisions of the
Fair Employment and Housing Act (California Gov. Code §12990 et seq.), the applicable
regulations promulgated there under (2 CCR §11000 et seq.), the provisions of California
Gov. Code §§11135-11139.5, and the regulations or standards adopted by LOCAL
AGENCY to implement such article. The applicable regulations of the Fair Employment
and Housing Commission implementing California Gov. Code §12990 (a-f), set forth 2
CCR §§8100-8504, are incorporated into this AGREEMENT by reference and made a part
hereof as if set forth in full.
D. CONSULTANT, with regard to its work performed under this Agreement and to the
extent the California Fair Employment and Housing Commission regulations are
applicable to such work, shall permit access by representatives of the Department of
Los Gatos Smart Signals Project ATCS-ATMS (Project #813-0227) Page 15 of 23
Fair Employment and Housing and the LOCAL AGENCY upon reasonable notice at any
time during the normal business hours, but in no case less than twenty-four (24)
hours' notice, to such of its books, records, accounts, and all other sources of
information and its facilities as said Department or LOCAL AGENCY shall require to
ascertain compliance with this clause.
E. CONSULTANT and its Subconsultants shall give written notice of their obligations under
this clause to labor organizations with which they have a collective bargaining or other
Agreement.
F. CONSULTANT shall include the nondiscrimination and compliance provisions of this
clause in all subcontracts to perform work under this AGREEMENT.
G. The CONSULTANT, with regard to the work performed under this AGREEMENT, shall act
in accordance with Title VI of the Civil Rights Act of 1964 (42 U.S.C. §2000d et seq.). Title
VI provides that the recipients of federal assistance will implement and maintain a
policy of nondiscrimination in which no person in the United States shall, on the basis of
race, color, national origin, religion, sex, age, disability, be excluded from participation
in, denied the benefits of or subject to discrimination under any program or activity by
the recipients of federal assistance or their assignees and successors in interest.
H. The CONSULTANT shall comply with regulations relative to non-discrimination in
federally-assisted programs of the U.S. Department of Transportation (49 CFR Part 21-
Effectuation of Title VI of the Civil Rights Act of 1964). Specifically, the CONSULTANT
shall not participate either directly or indirectly in the discrimination prohibited by 49
CFR §21.5, including employment practices and the selection and retention of
Subconsultants.
XVII. DEBARMENT AND SUSPENSION CERTIFICATION
A. CONSULTANT's signature affixed herein, shall constitute a certification under penalty
of perjury under the laws of the State of California, that CONSULTANT or any person
associated therewith in the capacity of owner, partner, director, officer or manager:
1. Is not currently under suspension, debarment, voluntary exclusion, or determination
of ineligibility by any federal agency;
2. Has not been suspended, debarred, voluntarily excluded, or determined ineligible by
any federal agency within the past three (3) years;
3. Does not have a proposed debarment pending; and
4. Has not been indicted, convicted, or had a civil judgment rendered against it by a
court of competent jurisdiction in any matter involving fraud or official misconduct
within the past three (3) years.
B. Any exceptions to this certification must be disclosed to LOCAL AGENCY. Exceptions
will not necessarily result in denial of recommendation for award, but will be
considered in determining responsibility. Disclosures must indicate to whom
exceptions apply, initiating agency, and dates of agency action.
C. Exceptions to the Federal Government Excluded Parties List System maintained by the
General Services Administration are to be determined by the FHWA.
XVIII. DISADVANTAGED BUSINESS ENTERPRISES (DBE) PARTICIPATION
A. This AGREEMENT is subject to 49 CFR, Part 26 entitled "Participation by
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Disadvantaged Business Enterprises in Department of Transportation Financial
Assistance Programs". Consultants who enter into a federally-funded agreement
will assist the LOCAL AGENCY in a good faith effort to achieve California's
statewide overall DBE goal.
B. The goal for DBE participation for this AGREEMENT is 15%. Participation by DBE
Consultant or Subconsultants shall be in accordance with information contained
in the Consultant Proposal DBE Commitment (Exhibit 10-01), or in the
Consultant Contract DBE Information (Exhibit 10-02) attached hereto and
incorporated as part of the AGREEMENT. If a DBE Subconsultant is unable to
perform, CONSULTANT must make a good faith effort to replace him/her with
another DBE Subconsultant, if the goal is not otherwise met.
C. CONSULTANT can meet the DBE participation goal by either documenting
commitments to DBEs to meet the AGREEMENT goal, or by documenting
adequate good faith efforts to meet the AGREEMENT goal. An adequate good
faith effort means that the CONSULTANT must show that it took all necessary
and reasonable steps to achieve a DBE goal that, by their scope, intensity, and
appropriateness to the objective, could reasonably be expected to meet the
DBE goal. If CONSULTANT has not met the DBE goal, complete and submit
Exhibit 15-H: DBE Information - Good Faith Efforts to document efforts to meet
the goal. Refer to 49 CFR Part 26 for guidance regarding evaluation of good faith
efforts to meet the DBE goal.
D. DBEs and other small businesses, as defined in 49 CFR, Part 26 are encouraged
to participate in the performance of contracts financed in whole or in part with
federal funds. The LOCAL AGENCY, CONSULTANT or Subconsultants shall not
discriminate on the basis of race, color, national origin, or sex in the
performance of this AGREEMENT. CONSULTANT shall carry out applicable
requirements of 49 CFR, Part 26 in the award and administration of US DOT-
assisted contracts. Failure by CONSULTANT to carry out these requirements is a
material breach of this AGREEMENT, which may result in the termination of this
AGREEMENT or such other remedy as LOCAL AGENCY deems appropriate which
may include:
1) Withholding monthly progress payments;
2) Disqualifying the CONSULTANT from future bidding as non-responsive.
E. A DBE firm may be terminated only with prior written approval from LOCAL
AGENCY and only for the reasons specified in 49 CFR 26.53(f). Prior to requesting
LOCAL AGENCY consent for the termination, CONSULTANT must meet the
procedural requirements specified in 49 CFR 26.53(f). If a DBE Subconsultant is
unable to perform, CONSULTANT must make a good faith effort to replace
him/her with another DBE Subconsultant, if the goal is not otherwise met.
F. Consultant shall not be entitled to any payment for such work or material
unless it is performed or supplied by the listed DBE or by other forces
(including those of Consultant) pursuant to prior written authorization of the
LOCAL AGENCY.
G. A DBE is only eligible to be counted toward the AGREEMENT goal if it performs a
commercially useful function (CUF) on the AGREEMENT. A DBE performs a
Commercially Useful Function (CUF) when it is responsible for execution of the
work of the AGREEMENT and is carrying out its responsibilities by actually
Los Gatos Smart Signals Project ATCS-ATMS (Project #813-0227) Page 17 of 23
performing, managing, and supervising the work involved. To perform a CUF, the
DBE must also be responsible with respect to materials and supplies used on
the AGREEMENT, for negotiating price, determining quality and quantity,
ordering the material, and installing (where applicable) and paying for the
material itself. To determine whether a DBE is performing a CUF, evaluate the
amount of work subcontracted, industry practices, whether the amount the
firm is to be paid under the AGREEMENT is commensurate with the work it is
actually performing, and other relevant factors.
H. A DBE does not perform a CUF if its role is limited to that of an extra participant in
a transaction, contract, or project through which funds are passed in order to
obtain the appearance of DBE participation. In determining whether a DBE is such
an extra participant, examine similar transactions, particularly those in which
DBEs do not participate.
I. If a DBE does not perform or exercise responsibility for at least thirty percent
(30%) of the total cost of its contract with its own work force, or the DBE
subcontracts a greater portion of the work of the contract than would be
expected on the basis of normal industry practice for the type of work
involved, it will be presumed that it is not performing a CUF.
J. CONSULTANT shall maintain records of materials purchased or supplied from all
subcontracts entered into with certified DBEs. The records shall show the name
and business address of each DBE or vendor and the total dollar amount actually
paid each DBE or vendor, regardless of tier. The records shall show the date of
payment and the total dollar figure paid to all firms. DBE prime consultants shall
also show the date of work performed by their own forces along with the
corresponding dollar value of the work.
K. Upon completion of the AGREEMENT, a summary of these records shall be
prepared and submitted on the form entitled, "Final Report-Utilization of
Disadvantaged Business Enterprise (DBE), First-Tier Subconsultants" CEM-
2402F [Exhibit 17-F, of the LAPM], certified correct by CONSULTANT or
CONSULTANT's authorized representative and shall be furnished to the LOCAL
AGENCY with the final invoice. Failure to provide the summary of DBE
payments with the final invoice will result in twenty-five percent (25%) of the
dollar value of the invoice being withheld from payment until the form is
submitted. The amount will be returned to CONSULTANT when a satisfactory
"Final Report-Utilization of Disadvantaged Business Enterprises (DBE), First-
Tier Subconsultants" is submitted to the LOCAL AGENCY.
L. If a DBE Subconsultant is decertified during the life of the AGREEMENT, the
decertified Subconsultant shall notify CONSULTANT in writing with the date of
decertification. If a Subconsultant becomes a certified DBE during the life of the
AGREEMENT, the Subconsultant shall notify CONSULTANT in writing with the date
of certification. Any changes should be reported to LOCAL AGENCY within 30
days.
M. Any subcontract entered into as a result of this AGREEMENT shall contain all of
the provisions of this section.
XIX. INSURANCE
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A. Prior to commencement of the work described herein, CONSULTANT shall furnish
LOCAL AGENCY a Certificate of Insurance in compliance with the following:
Minimum Scope of Insurance:
i. CONSULTANT agrees to have and maintain, for the duration of the AGREEMENT,
General Liability insurance policies insuring it to an amount not less than: one
million dollars ($1,000,000) combined single limit per occurrence for bodily
injury, personal injury and property damage.
ii. CONSULTANT agrees to have and maintain for the duration of the AGREEMENT,
an Automobile Liability insurance policy ensuring it to an amount not less than
one million dollars ($1,000,000) combined single limit per accident for bodily
injury and property damage.
iii. CONSULTANT shall provide to the LOCAL AGENCY all certificates of insurance,
with original endorsements effecting coverage. Consultant agrees that all
certificates and endorsements are to be received and approved by the LOCAL
AGENCY before work commences.
iv. CONSULTANT agrees to have and maintain, for the duration of the AGREEMENT,
professional liability insurance in amounts not less than $1,000,000 which is
sufficient to insure CONSULTANT for professional errors or omissions in the
performance of the particular scope of work under this AGREEMENT.
General Liability:
i. The LOCAL AGENCY, its officers, officials, employees and volunteers are to be
covered as insured as respects: liability arising out of activities performed by or
on behalf of the CONSULTANT; products and completed operations of
Consultant, premises owned or used by the CONSULTANT. This requirement
does not apply to the professional liability insurance required for professional
errors and omissions.
ii. The CONSULTANT's insurance coverage shall be primary insurance as respects
the LOCAL AGENCY, its officers, officials, employees and volunteers. Any
insurance or self-insurances maintained by the LOCAL AGENCY, its officers,
officials, employees or volunteers shall be excess of the CONSULTANT's
insurance and shall not contribute with it.
iii. Any failure to comply with reporting provisions of the policies shall not affect
coverage provided to the LOCAL AGENCY, its officers, officials, employees or
volunteers.
iv. The CONSULTANT's insurance shall apply separately to each insured against
whom a claim is made or suit is brought, except with respect to the limits of the
insurer's liability.
All Coverages. Each insurance policy required in this item shall be endorsed
to state that coverage shall not be suspended, voided, cancelled, reduced in
coverage or in limits except after thirty (30) days' prior written notice by
certified mail, return receipt requested, has been given to the LOCAL
AGENCY. Current certification of such insurance shall be kept on file at all times
during the term of this AGREEMENT with the Town Clerk.
Workers' Compensation. In addition to these policies, CONSULTANT shall have
and maintain Workers' Compensation insurance as required by California law
Los Gatos Smart Signals Project ATCS-ATMS (Project #813-0227) Page 19 of 23
and shall provide evidence of such policy to the LOCAL AGENCY before beginning
services under this AGREEMENT. Further, CONSULTANT shall ensure that all
subcontractors employed by CONSULTANT provide the required Workers'
Compensation insurance for their respective employees.
Indemnification. CONSULTANT shall save, keep, hold harmless and indemnify
and defend the LOCAL AGENCY its officers, agent, employees and volunteers
from all damages, liabilities, penalties, costs, or expenses in law or equity that
may at any time arise or be set up because of damages to property or personal
injury received by reason of the negligent act or omissions of the CONSULTANT,
or any of the CONSULTANT's officers, employees, or agents or any
Subconsultant.
B. CONSULTANT agrees that the insurance herein provided for, shall be in effect at
all times during the term of this AGREEMENT. In the event said insurance
coverage expires at any time or times during the term of this AGREEMENT,
CONSULTANT agrees to provide at least thirty (30) days prior notice to said
expiration date; and a new Certificate of Insurance evidencing insurance
coverage as provided for herein, for not less than either the remainder of the
term of the AGREEMENT, or for a period of not less than one (1) year. New
Certificates of Insurance are subject to the approval of LOCAL AGENCY. In the
event CONSULTANT fails to keep in effect at all times insurance coverage as
herein provided, LOCAL AGENCY may, in addition to any other remedies it may
have, terminate this AGREEMENT upon occurrence of such event.
XX. CHANGE IN TERMS
A. No modification, waiver, mutual termination, or amendment of this
AGREEMENT is effective unless made in writing and signed by the LOCAL
AGENCY and the CONSULTANT.
B. CONSULTANT shall only commence work covered by an amendment after the
amendment is executed and notification to proceed has been provided by
LOCAL AGENCY.
C. There shall be no change in CONSULTANT's Project Manager or members of the
project team, as listed in the approved Cost Proposal, which is a part of this
AGREEMENT without prior written approval by LOCAL AGENCY.
XXI. CONTINGENT FEE
CONSULTANT warrants, by execution of this AGREEMENT that no person or selling
agency has been employed, or retained, to solicit or secure this AGREEMENT upon
an agreement or understanding, for a commission, percentage, brokerage, or
contingent fee, excepting bona fide employees, or bona fide established
commercial or selling agencies maintained by CONSULTANT for the purpose of
securing business. For breach or violation of this warranty, LOCAL AGENCY has the
right to annul this AGREEMENT without liability; pay only for the value of the work
Los Gatos Smart Signals Project ATCS-ATMS (Project #813-0227) Page 20 of 23
actually performed, or in its discretion to deduct from the AGREEMENT price or
consideration, or otherwise recover the full amount of such commission,
percentage, brokerage, or contingent fee.
XXII. DISPUTES
Prior to either party commencing any legal action under this AGREEMENT, the parties agree
to try in good faith, to settle any dispute amicably between them. If a dispute has not been
settled after thirty (30) days of good-faith negotiations and as may be otherwise provided
herein, then either party may commence legal action against the other.
A. Any dispute, other than audit, concerning a question of fact arising under this AGREEMENT
that is not disposed of by AGREEMENT shall be decided by a committee consisting of LOCAL
AGENCY's Public Works Director or his/her designee, who may consider written or verbal
information submitted by CONSULTANT.
B. Not later than 30 days after completion of all deliverables necessary to complete the plans,
specifications and estimate, CONSULTANT may request review by LOCAL AGENCY Governing
Board of unresolved claims or disputes, other than audit. The request for review will be
submitted in writing.
C. Neither the pendency of a dispute, nor its consideration by the committee will excuse
CONSULTANT from full and timely performance in accordance with the terms of this
AGREEMENT.
D. In any dispute over any aspect of the AGREEMENT, the prevailing party shall be entitled to
reasonable attorney's fees, including costs of appeal.
XXIII. INSPECTION OF WORK
CONSULTANT and any Subconsultant shall permit LOCAL AGENCY, the state, and the FHWA
if federal participating funds are used in this AGREEMENT; to review and inspect the project
activities and files at all reasonable times during the performance period of this
AGREEMENT including review and inspection on a daily basis.
XXIV. SAFETY
A. CONSULTANT shall comply with OSHA regulations applicable to CONSULTANT regarding
necessary safety equipment or procedures. CONSULTANT shall comply with safety
instructions issued by LOCAL AGENCY Safety Officer and other LOCAL AGENCY
representatives. CONSULTANT personnel shall wear hard hats and safety vests at all times
while working on the construction project site.
B. Pursuant to the authority contained in Division 1, Section 591 of the California
Vehicle Code, LOCAL AGENCY has determined that such areas are within the limits
of the project and are open to public traffic. CONSULTANT shall comply with all
applicable requirements set forth in Divisions 11, 12, 13, 14, and 15 of the California
Vehicle Code. CONSULTANT shall take all reasonably necessary precautions for safe
operation of its vehicles and the protection of the traveling public from injury and
damage from such vehicles.
C. Any subcontract entered into as a result of this AGREEMENT, shall contain all of the
provisions of this Article.
Los Gatos Smart Signals Project ATCS-ATMS (Project #813-0227) Page 21 of 23
D. CONSULTANT must have a Division of Occupational Safety and Health (CAL-OSHA)
permit(s), as outlined in California Labor Code Sections 6500 and 6705, prior to the
initiation of any practices, work, method, operation, or process related to the
construction or excavation of trenches which are five feet or deeper.
XXV. OWNERSHIP OF DATA
A. It is mutually agreed that subject to CONSULTANT’s receipt of payment for its services
under this AGREEMENT all materials prepared by CONSULTANT under this AGREEMENT
shall become the property of LOCAL AGENCY, and CONSULTANT shall have no property
right therein whatsoever. Immediately upon termination, LOCAL AGENCY shall be
entitled to, and CONSULTANT shall deliver to LOCAL AGENCY, reports, investigations,
appraisals, inventories, studies, analyses, drawings and data estimates performed to
that date, whether completed or not, and other such materials as may have been
prepared or accumulated to date by CONSULTANT in performing this AGREEMENT
which is not CONSULTANT's privileged information, as defined by law, or CONSULTANT's
personnel information, along with all other property belonging exclusively to LOCAL
AGENCY which is in CONSULTANT's possession . Publication of the information derived
from work performed or data obtained in connection with services rendered under this
AGREEMENT must be approved in writing by LOCAL AGENCY.
B. Additionally, it is agreed that the Parties intend this to be an AGREEMENT for services
and each considers the products and results of the services to be rendered by
CONSULTANT hereunder to be work made for hire. CONSULTANT acknowledges and
agrees that the work (and all rights therein, including, without limitation, copyright)
belongs to and shall be the sole and exclusive property of LOCAL AGENCY without
restriction or limitation upon its use or dissemination by LOCAL AGENCY.
C. Nothing herein shall constitute or be construed to be any representation by
CONSULTANT that the work product is suitable in any way for any other project
except the one detailed in this AGREEMENT. Any reuse by LOCAL AGENCY for another
project or project location shall be at LOCAL AGENCY's sole risk.
D. Applicable patent rights provisions regarding rights to inventions shall be included in
the AGREEMENTs as appropriate (48 CFR 27, Subpart 27.3 - Patent Rights under
Government Contracts for federal-aid contracts).
E. LOCAL AGENCY may permit copyrighting reports or other AGREEMENT products. If
copyrights are permitted; the AGREEMENT shall provide that the FHWA shall have the
royalty-free nonexclusive and irrevocable right to reproduce, publish, or otherwise
use; and to authorize others to use, the work for government purposes.
XXVI. CLAIMS FILED BY LOCAL AGENCY's CONSTRUCTION CONTRACTOR
A. If claims are filed by LOCAL AGENCY's construction contractor relating to work
performed by CONSULTANT's personnel, and additional information or assistance from
CONSULTANT's personnel is required in order to evaluate or defend against such claims;
CONSULTANT agrees to reasonably cooperate with LOCAL AGENCY.
B. CONSULTANT's consultation or testimony will be reimbursed at CONSULTANT's then
current hourly rates of compensation plus any costs and expenses.
Los Gatos Smart Signals Project ATCS-ATMS (Project #813-0227) Page 22 of 23
XXVII. CONFIDENTIALITY OF DATA
A. All financial, statistical, personal, technical, or other data and information relative to
LOCAL AGENCY's operations, which are designated confidential by LOCAL AGENCY and
made available to CONSULTANT in order to carry out this AGREEMENT, shall be protected
by CONSULTANT from unauthorized use and disclosure.
B. Permission to disclose information on one occasion, or public hearing held by LOCAL
AGENCY relating to the AGREEMENT, shall not authorize CONSULTANT to further
disclose such information, or disseminate the same on any other occasion.
C. CONSULTANT shall not comment publicly to the press or any other media regarding the
AGREEMENT or LOCAL AGENCY's actions on the same, except to LOCAL AGENCY's staff,
CONSULTANT's own personnel involved in the performance of this AGREEMENT, at public
hearings or in response to questions from a Legislative committee.
D. CONSULTANT shall not issue any news release or public relations item of any nature,
whatsoever, regarding work performed or to be performed under this AGREEMENT
without prior review of the contents thereof by LOCAL AGENCY, and receipt of LOCAL
AGENCY'S written permission.
E. All information related to the construction estimate is confidential, and shall not be
disclosed by CONSULTANT to any entity other than LOCAL AGENCY, Caltrans, and/or
FHWA. All of the materials prepared or assembled by CONSULTANT pursuant to
performance of this AGREEMENT are confidential and CONSULTANT agrees that they
shall not be made available to any individual or organization without the prior written
approval of LOCAL AGENCY or except as may be required by any law, regulation or
government or court order. If CONSULTANT or any of its officers, employees, or
subcontractors does voluntarily provide information in violation of this AGREEMENT,
LOCAL AGENCY has the right to reimbursement and indemnity from CONSULTANT for
any damages caused by CONSULTANT releasing the information, including, but not
limited to, LOCAL AGENCY's attorney's fees and disbursements, including without
limitation experts' fees and disbursements.
XXVIII. NATIONAL LABOR RELATIONS BOARD CERTIFICATION
In accordance with Public Contract Code Section 10296, CONSULTANT hereby states under
penalty of perjury that no more than one final unappealable finding of contempt of court by
a federal court has been issued against CONSULTANT within the immediately preceding
two-year period, because of CONSULTANT's failure to comply with an order of a federal
court that orders CONSULTANT to comply with an order of the National Labor Relations
Board.
XXIX. RETENTION OF FUNDS
A. Any subcontract entered into as a result of this AGREEMENT shall contain all of the
provisions of this section.
B. No retainage will be held by the LOCAL AGENCY from progress payments due the
CONSULTANT. Any retainage held by the CONSULTANT or subconsultants from progress
payments due subconsultants shall be promptly paid in full to subconsultants within
Los Gatos Smart Signals Project ATCS-ATMS (Project #813-0227) Page 23 of 23
thirty (30) calendar days after the subconsultant's work is satisfactorily completed.
Federal law (49 CFR §26.29) requires that any delay or postponement of payment over
thirty (30) calendar days may take place only for good cause and with the LOCAL
AGENCY's prior written approval. Any violation of this provision shall subject the
violating CONSULTANT or subconsultant to the penalties, sanctions and other remedies
specified in Business and Professions Code §7108.5. These requirements shall not be
construed to limit or impair any contractual, administrative, or judicial remedies,
otherwise available to the CONSULTANT or subconsultant in the event of a dispute
involving late payment or nonpayment by the CONSULTANT, deficient subconsultant
performance, or noncompliance by a subconsultant. This provision applies to both DBE
and non-DBE CONSULTANT and subconsultants.
XXX. NOTIFICATION
Any notice required to be given shall be deemed to be duly and properly given if mailed postage
prepaid, and addressed to:
Town of Los Gatos
Attn: Town Clerk
110 E. Main Street
Los Gatos, CA 95030
CONSULTANT:
Econolite Systems, Inc.
Legal Department
1250 N. Tustin Ave.
Anaheim, CA 92886
or personally delivered to Consultant to such address or such other address as Consultant
designates in writing to Town.
XXXI. SIGNATURES
WHEREOF, THE LOCAL AGENCY AND CONSULTANT HAVE EXECUTED THIS AGREEMENT.
TOWN OF LOS GATOS by:
Town of Los Gatos by:
Laurel Prevetti, Town Manager
Recommended by:
Matt Morley, Director of Parks and Public Works
Approved as to Form:
Los Gatos Smart Signals Project ATCS-ATMS (Project #813-0227) Page 24 of 23
__________________________________
Robert Schultz, Town Attorney
Attest:
_____________________________________
Shelley Neis, CMC, Town Clerk
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Adaptive Signal Control and Advanced Traffic Management Systems
for the Town-Wide Traffic Signal Upgrade Program
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5. Scope of Services
5.1 Proposed Solution
To meet the needs of the Town of Los Gatos, we are proposing a solution based on Econolite’s industry-leading
Centracs ATMS being used in conjunction with Econolite Cobalt ATC controllers running Econolite’s leading-
edge controller software, EOS. Given Econolite’s vast experience serving as the Town’s traffic signal
management provider for many years, there could be no better partner to help the Town manage the
challenges of a phased traffic management infrastructure improvement strategy. A detailed description of our
ATMS, ATCS, and controller solutions, is presented in the following sections. In addition, product datasheets
have been included in the Appendix.
5.1.1 Centracs ATMS Overview
Centracs is a state-of-the-art ATMS platform
that satisfies immediate project requirements,
supports the objectives envisioned by the
Town, and provides a hedge against early
obsolescence by continuing to meet the Town’s
needs well into the future.
Econolite is excited about the opportunity to work with the Town to deploy Centracs. Centracs is a powerful,
groundbreaking system that is easy to deploy, easy to learn, and easy to use. Centracs is rife with innovative
features and is distinguished from the field of ATMS solutions in five key areas: innovative software technology,
smart client architecture, the ability to easily add enhancements and expand the system, an intuitive user
interface, and an incredibly rich feature set.
5.1.1.1 Innovative Software Technology
Centracs is built upon the latest software technologies, including the Microsoft .NET Framework, Windows®
Presentation Foundation, and Windows® Communications Foundation. As a result, Centracs provides the Town
with a barrier against obsolescence. In fact, since its introduction, there have been 15 major releases (Figure
3), each adding significant new features, including adaptive control, enhanced measures of effectiveness
(MOE), enhanced Closed Circuit Television (CCTV) support, and Dynamic Message Sign (DMS) support.
5.1.1.2 Smart Client Architecture
Centracs utilizes a client-server architecture. A client-server system architecture is not new, but the
segmentation of the system components is what makes Centracs unique. By encapsulating the user interface
at the workstation, the interface is responsive, even over lower-bandwidth connections. The “core” server
provides all the central ATMS functionality, such as system administration, schedule functions, system alerts,
Figure 3 - Centracs Roadmap
Proposal
Adaptive Signal Control and Advanced Traffic Management Systems
for the Town-Wide Traffic Signal Upgrade Program
15
user settings, traffic responsive, and adaptive algorithms. A data abstraction layer on top of the Microsoft SQL
Server database serves as a broker for all data requests throughout the system. Communications servers
handle the real-time device messaging and network interface. This logical segmentation of the components
provides tremendous scalability for the system, allowing the Town to easily expand into the future.
5.1.1.3 Expansion and Enhancement
Centracs is not only easy to use for day-to-day operations, it is also extremely easy to expand support for
additional devices. All system data is entered through the user interface. There are no .ini configuration files
to edit manually, no direct interaction with the database, and no system restarts for most configuration items.
Whether adding new devices, new users, or even additional communications servers, there is an intuitive
graphical user interface (GUI) to assist the system user. With Centracs, we have included access to virtually
every configurable element within the interface so that users can expand their own systems without requiring
additional outside services.
As for enhancements, the latest version of Centracs software is provided annually (or more often if patch
releases are needed) at no additional cost, as long as the software maintenance agreement is current.
Centracs represents a great value, as it ensures you always have the most current technology. Additionally,
Econolite continues to invest in Centracs to offer our customers the best in ATMS technology today and into
the future. Of course, if custom software enhancements are required, Econolite offers software development
services to meet unique customer needs as well.
Econolite maintains one version of Centracs among all our 300 deployments. This ensures quality of product
and a consistent experience among our entire user base, such that users are not orphaned with a “one-off”
system. Features that are developed for a singular agency are typically developed in a way that provides value
to all users. In some rare cases, features have been developed for one agency that do not have this broad
applicability. In those situations, the features are provided as a modular selection so that other users who do
not need this support, do not experience the clutter of unneeded modules or interfaces (e.g. support for
Houston’s HOT Lane reversible lane controller).
5.1.1.4 Intuitive User Interface
The Centracs user interface is unique to
the transportation industry and
capitalizes on the latest Microsoft
Foundation Class technology. While the
interface can best be appreciated in a live
demonstration, the screenshot shown in
Figure 4. gives an idea of how the
interface uses “containers” to present a
wide variety of data elements in an
organized fashion. With full multi-monitor
support, the system supports additional
frames that can be assigned to each
monitor. Additionally, each user can save
one or more preferred configurations and
restore their unique preferences when
logged in.
Figure 4 - Centracs User Interface
Proposal
Adaptive Signal Control and Advanced Traffic Management Systems
for the Town-Wide Traffic Signal Upgrade Program
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Beyond the rich information content and flexible displays, the Centracs interface allows both expert and new
users to be efficient and effective through context-sensitive menus, on-line help, and map and entity selection
allowing users to easily navigate and effectively use the capabilities of modern controller technology.
5.1.1.5 Rich Feature Set
Econolite has been in the transportation management business for over 85-years. Over this time, we have
learned many lessons, but one critical lesson is that no two users are exactly alike. With this in mind, we have
designed Centracs to be standards-compliant while still offering users the ability to customize their user
experience in a virtually unlimited number of ways. Since its introduction, we have released fifteen major
updates adding additional capability and enhancing the existing feature set. Most of our new features are
packaged with the core software and are provided at no additional cost to users under maintenance
agreements.
System Map Interface
The main map and intersection graphics display is an integrated part of the system and is not a stand-alone
application. The system automatically updates the status of all devices on all map displays once-per-second
as data is retrieved from the field devices.
Centracs incorporates an interactive Statewide map as the foundation for the main graphics display. The map
can be displayed in any or all the available Centracs “containers” simultaneously or individually. Each instance
of the map display is set up independently by panning and zooming such that each map region can be utilized
as an individual sub-area for monitoring individual intersections or groups of intersections.
Centracs maps are rendered dynamically using geo-coded Geographic Information Systems (GIS)-based map
data. The Centracs system comes preconfigured with rendered map “tiles” generated from geographically
accurate HERE map data. HERE map data provides the most accurate street-level rendering capabilities for
the Centracs map interface. Street curves, corners, and other geographic entities are depicted accurately and
without distortion. The display also
supports bitmap (.BMP), JPG/JPEG,
.PNG, and .GIF raster file formats,
ESRI shape files, and SDE version
9.x.
Additionally, Centracs supports
Web Map Services (WMS) to display
geo-referenced map images from
any WMS source, including ESRI
ArcInfo Enterprise, if available and
properly configured.
Zoom level ranges are configurable
such that the display of dynamic
and real-time status data appears
or changes at various zoom levels.
The screenshots shown in Figure 5
represent the four supported zoom
levels of the map interface
including regional, Statewide,
corridor, and intersection level
examples. Figure 5 - Centracs Maps
Proposal
Adaptive Signal Control and Advanced Traffic Management Systems
for the Town-Wide Traffic Signal Upgrade Program
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Alarms
Centracs can be configured to send alerts to users based on specific events from field devices or from
components in the system. The existing events are displayed in the Alert Monitor dialog. Centracs receives
“Events” from field devices and other points in the system. These “Events” can be logged, but also can
generate “Alerts” or initiate other actions to occur.
An “Alert” is a notification sent to either an online, logged-in user, or an offline recipient via an email or SMS
text message. A “Trigger” defines how an event generates an Alert or Action and is user definable.
All Centracs users, whether online or offline, can be assigned to receive alerts (Figure 6). Offline recipients are
those individuals that are not currently using the ATMS and therefore require an email or SMS message
notification. In order to send emails or SMS text messages, the email server must be configured and setup
using the Centracs SMTP Servers main menu setup window.
If an alert is not acknowledged or closed within a certain period, the user may “escalate” the alert or send it
to an additional recipient or group of recipients. Centracs allows for this via Alert Escalations.
Traffic Control
Centracs supports five central traffic control strategies that allow the traffic operations staff to ensure the
system is either running its normally scheduled TOD patterns, or dynamically commanding alternate patterns
to meet non-recurrent traffic patterns, special events, or other needs. The following strategies are offered in
order of descending priority:
Figure 6 - Centracs Alarms
Proposal
Adaptive Signal Control and Advanced Traffic Management Systems
for the Town-Wide Traffic Signal Upgrade Program
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• Manually Commanded / Overridden
• Incident Response Triggered
• Adaptive (licensed per intersection)
• Traffic Responsive
• Time-of-Day (TOD)
These methods of traffic control can be applied in any combination to individual controllers, sections of
controllers, and groups of controllers. Controllers can belong to a single section at any time but can be moved
from one section to another manually or by Time-of-Day. Controllers can also belong to multiple groups at any
one time, offering maximum flexibility in traffic control strategies.
Reports
Centracs provides a full set of reports that provide insight to the roadway conditions as well as operational
status and events within the infrastructure itself. These reports are generated using Microsoft SQL Reporting
Services. Some reports allow for specifying, filtering, and sorting parameters to customize the reports.
Centracs currently provides twenty-nine (29) reports that include information compiled from data retrieved
from the system and any field device capable of logging data. The following is a list of the available Centracs
reports:
• Alerts Log
• Communications Statistics
• Detector Fault Status
• Detector Fault History
• Device Configuration
• Entity Hierarchy
• Entity Notes
• Hourly Comm. Statistics
• Intersection Events
• Links
• Raw Detector Data
• Section Schedules
• Signal Changes
• Signal Detector Events
• Signal MMU Events
• Split Upload and Compare
• Split Monitor
• System Activity
• System Events
• Time Drift
• Time Drift History
• Traffic Responsive
• TSP Summary
• User Login
• Users and Recipients
• VOS Daily Report
• VOS Hourly Report
• VOS Multi-Date Hourly Report
• VOS Multi-Date Daily Report
Centracs also provides a means by which user-specific reports can be created and added to the Reports menu
item without the requirement of additional third-party software or custom development work by the software
provider. Microsoft SQL Reporting Services is provided as the custom report-generating tool.
Adaptive Signal Control
Econolite has introduced a completely new cloud-based adaptive solution using high resolution Performance
Measures datasets. Called Centracs Edaptive, these algorithms were first established within the FHWA
research, but now have been applied on a real-time basis so that the system can adjust cycle length, offset,
and splits to ensure the fastest response to unpredictable changes in traffic demand. We are proposing
Centracs Edaptive as our ATCS solution and discuss this offering in Section 5.1.3 of our proposal.
Optional Centracs Modules
We believe some of the following optional Centracs modules may also be of interest to the Town.
Proposal
Adaptive Signal Control and Advanced Traffic Management Systems
for the Town-Wide Traffic Signal Upgrade Program
19
Dynamic Message Sign (DMS) Management
Centracs supports Dynamic Message Signs, which allows users to manage and control signs and messages
from within the Centracs user interface. The DMS module has a user interface that supports operations for
NTCIP compatible signs, which includes message formatting, true display on workstation, message libraries,
and banned word lists.
Signal Performance Measures Tools
The Centracs MOE module, combined with EOS ATC traffic controllers can collect and store individual detector
information at a 100ms resolution (10 times per second). It also gathers and combines other key data
associated with signal operations and coordination to provide a set of graphical tools that enable engineers
to visually inspect and analyze the performance of traffic timing and coordination.
The Centracs SPM module offers Signal Performance Measures (SPM) analytics, reporting tools, and even
control strategies based on research from the FHWA NCHRP 3-79a program. This research was funded by
FHWA specifically to help transportation agencies become more agile in monitoring and tuning crucial
parameters affecting traffic signal coordination and progression. These tools graphically combine and render
detector and other data specific to traffic signal operation.
Econolite has also enhanced the latest academic research on signal performance measurement and
optimization. We have incorporated the link-pivot optimization algorithms within this research and achieved
the capability for signals to now be automatically re-optimized by the central system. This capability eliminates
the need for DOTs to fund or perform signal re-timing. We discuss this offering in Section 2.2 of our proposal.
Transit Signal Priority (TSP)
Basic TSP is implemented by controllers running Econolite’s ASC/3 and EOS software. TSP functions can be
managed, monitored, and reported via Centracs. Centracs can also provide Route-based Transit and
Emergency Vehicle Priority.
Closed Circuit Television (CCTV)
Centracs is capable of supporting video streaming from RTSP sources directly into the Centracs client
workstation or via integration into a 3rd party CCTV system. Econolite has partnered with Genetec to integrate
their Security Service Video Management software into Centracs. This extended offering provides a robust set
of video management capabilities and is offered as an optional module to Centracs.
Figure 7 - CCTV Interface
Proposal
Adaptive Signal Control and Advanced Traffic Management Systems
for the Town-Wide Traffic Signal Upgrade Program
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Centracs Travel-Time
The Centracs system supports an interface to the data collected by Travel Time systems. This interface
provides automated recognition of new BlueTOAD devices that can display data on the Centracs system maps
by changing roadway colors. It also includes detailed current and historical travel-time reporting for before-
after studies. We are eager to work with the Town to potentially extend the Centracs Travel Time module to
support additional data sources from XML feeds, such as the HERE, INRIX, and Uber datasets.
Centracs Local Edition
Centracs Local Edition allows uploads and downloads from a laptop to locally connected controllers in the
field. It also allows users to modify controller configurations offline from the central system and synchronize
their changes with the main Centracs database when re-connected to the ATMS network.
Server-to-Server
The Centracs Server-to-Server (S2S) module provides a unique interface allowing agencies to achieve
unparalleled benefits through cooperative operations and system management. Adjoining Centracs-managed
agencies can seamlessly share data and manage arterial traffic across agency boundaries, finally realizing
and exceeding the promises of Center-to-Center communications. Centracs Server-to-Server also allows
agencies to participate in cross-jurisdictional management and monitoring of neighboring agency
intersections.
NTCIP Center–to-Center Interface
Centracs supports NTCIP Center-to-Center Interfaces that exchange data objects with other central systems
using published NTCIP objects including the Traffic Management Data Dictionary (TMDD). Data can be securely
exchanged between centers and displayed on each system. This functionality could be used to exchange data
and information between the Town and other regions systems for more efficient management of the State
transportation system as a whole.
Data Collection and Management System (DCMS)
Centracs offers a Data Collection and Management System capability, providing users with real-time traffic
monitoring and travel conditions at intersections, mid-blocks, or freeways via vehicle detection devices, as well
as on-street video detection devices that can be turned into automated virtual count stations that gather traffic
data. This expands support for detectors and other ITS devices that are not connected to a traffic controller.
With DCMS, traffic engineers and planners can obtain up-to-date data they need to make informed decisions
to optimize traffic signal timing and satisfy federal and state data reporting requirements.
Maintenance Management System (MMS)
MMS is a module that can fully integrate with Centracs to provide real-time data entry that tracks all field
activities and assets. This is an industry-specific asset management system that provides document
management, staffing management, inventory control, and more.
Other features include a mobile web interface that allows technicians to enter data in the field, increasing
timeliness, accuracy, and providing real-time status of reported problems and response. In addition, because
of its feature to fully integrate with an ATMS module, MMS can respond to system events by creating a service
ticket (Figure 8) and even dispatching technicians assigned to the affected area or on-call.
Proposal
Adaptive Signal Control and Advanced Traffic Management Systems
for the Town-Wide Traffic Signal Upgrade Program
21
5.1.2 Centracs SPM
Verifying and documenting effectiveness of signal
timing can be a monumental and cost-prohibitive
task, particularly with transportation agencies short
of signal retiming resources. Moreover, traditional
measuring tools for traffic studies fail to take
advantage of the comprehensive data now being
provided by modern traffic signal controllers. Signal
performance measures, based on this data, allow for the creation of a new generation of sophisticated analytic
tools that help engineers, planners, consultants, and other traffic stakeholders.
Centracs SPM is a web-hosted solution that is integrated as an
extension to the locally-hosted Centracs ATMS. For each of an
agency’s ATCs, Centracs SPM enables agencies to fully utilize ITS
assets, helping transportation stakeholders visually analyze and
identify the performance of traffic signal timing plans, diagnose
problems, and quickly produce a full spectrum of traffic studies
and reports.
Centracs SPM is a powerful, easy-to-use cloud-based solution that
measures and assesses factors that impact traffic signal
coordination. Centracs SPM provides state-of-the-art analysis
tools, enabling transportation agencies, planning organizations,
and other transportation stakeholders more efficient and effective
use of resources in optimizing traffic signal timing, coordination,
and operations. Centracs SPM provides powerful diagnostic
dashboards, heat maps, and analytical tools that identify problem
areas and enables users to understand what issues are affecting
Figure 8 - Centracs MMS
As further explained in the following
section, our Centracs Edaptive ATCS
solution provides adaptive control
capabilities based on system
performance measures derived from
Centracs SPM. While we recognize that
the Town intends to procure an
Automated Traffic Signal Performance
Measures (ATSPM) system through a
subsequent RFP, later in 2020, as a
value-added proposition, we are
proposing to include SPM features as
part of our proposed ATCS solution for
this project at no additional cost to the
Town.
Proposal
Adaptive Signal Control and Advanced Traffic Management Systems
for the Town-Wide Traffic Signal Upgrade Program
22
traffic flow, the traffic signal
changes that need to be made,
and how well those coordination
changes are working (Figure
9Error! Reference source not
found.). Centracs SPM transforms
qualitative and quantitative data
into actionable information. Before
and after charts and reports allow
engineers to know how timing and
other changes affect traffic flow.
Because Centracs SPM is cloud-
based, transportation agencies,
consultants, and MPOs do not
need to purchase and manage
local server hardware or data
storage. The computing resources
are maintained and updated by Econolite. The web user interface provides an intuitive and easy-to-use means
to access Centracs SPM from any place, on any platform, at any time. Data collection is continuous and
unobtrusive to the rest of the transportation and traffic signal operations.
Centracs SPM is the next generation Econolite analytics, reporting, and data management platform. This
platform is designed based on FHWA ATSPM approach and Purdue University’s defined performance
measures using high resolution data to provide a platform for performance-based management for traffic
signal operations and maintenance.
Centracs SPM enables transportation agencies to make signal retiming strategy decisions based on high-
resolution dynamic traffic performance data without the costs associated with manually collected low-
resolution data and simulations. Centracs SPM provides continuous traffic data collection and analytics,
enabling transportation professionals to proactively optimize signal timing, enhancing mobility and safety. In
addition, Centracs SPM is an ideal fit for connected and autonomous vehicle and Smart Community
applications.
Centracs SPM provides the following features:
• Optimization: Optimizes all signals within a corridor to reduce the number of traffic stops and delays
based on the amount of time assigned to a phase (split), when the cycle starts (offset), or the length
of the cycle to serve all phases (cycle length). The optimization process uses Purdue University’s Link
Pivot and GOR/ROR (Green Occupancy Ratio/ Red Occupancy Ratio) to optimize arterial-level
parameters, including lead-lag sequencing.
• Web-Based User Interface: Provides an intuitive and powerful user experience while providing the
best and the latest features to all users.
• Overview Dashboard: Snapshot of the traffic system’s health by corridor, region, or agency.
• Heat Maps: Powerful visuals that overlays key performance metrics such as Arrivals on Green,
Vehicle Delays or Power Failures with a geographic context.
• Hot Spots: Identifies a list of intersections in a decreasing order of priority that requires remedial
action.
• Detector Concerns: Separately identifies a list of specific intersections with detector problems.
Figure 9 - Centracs SPM
Proposal
Adaptive Signal Control and Advanced Traffic Management Systems
for the Town-Wide Traffic Signal Upgrade Program
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• Reports: Enhanced suite of analytical reports using performance metrics developed by Purdue
University.
• Metrics: MOEs categorized by Coordination, Transition and Preempt to drill down of key performance
indicators.
• Compare: Analyze before and after results to learn the effectiveness of remedial action.
We believe that Centracs SPM will provide the Town’s traffic engineers and operators with new levels of
capabilities for proactively optimizing traffic signal timing based on performance metrics.
Econolite has developed a new, ground-breaking approach to signal timing optimization based on recently
published academic and industry research initiated from the NCHRP-379a program that is also included with
Centracs SPM. This approach, Centracs SPM Optimization, has been validated by Transportation Research
Board participants, and is at the forefront of signal timing practice.
Under the NCHRP 3-79a research program, Purdue researched and developed a method for performance
measurement and signal optimization including a “Link-Pivot” optimization algorithm. Link Pivot is an
algorithm that works by stepping through possible coordination timing values at each intersection, while trying
to find the minimum delay or maximum arrivals on green. This effectively “pivots” across the possible
configurations on the approaches on the next link, providing optimized signal timing across a network of
signals. Those timing values achieving the optimal performance are retained.
Purdue has also developed a means for split optimization using the Green Occupancy Ratio (GOR) and Red
Occupancy Ratio (ROR) as the basis for split balancing. The research reveals GOR/ROR to be an accurate
measure for recurrent phase failure, and a basis for split rebalancing. GOR/ROR has become a better measure
of volume to capacity (V/C), since it has been designed to use occupancy detector data and does not require
counting detectors.
Econolite has implemented the results of this research, bringing to practice a means of GOR/ROR assessment
and split timing rebalancing. The SPM Optimization leverages Link-Pivot algorithms and Split Optimization
using GOR and ROR to run offline optimizations on Offsets, Cycle Lengths, Lead Lag Phase sequencing, and
Splits to generate optimized signal timing plans.
In order for SPM Optimization to automatically generate signal timing plans, it must group traffic flows into
time of day intervals and optimize the Cycle/Offset/Split (COS) values to meet the expected traffic flow for
each time of day (TOD) and day of week (DOW) interval. SPM Optimization identifies appropriate TOD groupings
for pattern optimization and allows user definition of the aggregation windows for these COS optimizations
Figure 10 - SPM Optimization
Proposal
Adaptive Signal Control and Advanced Traffic Management Systems
for the Town-Wide Traffic Signal Upgrade Program
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(i.e. use data from the last X weeks to facilitate plan changes on a Y weekly basis). It also allows threshold
windows to be set such that changes are only implemented when the measurable benefit exceeds a user-
defined threshold.
The Centracs SPM system also provides data analysis reports and other visual displays to facilitate user
understanding of these proposed changes. SPM allows both automatic and “user-approval-in-the-loop”-based
changes to the coordination plans stored within the system. This background plan update is a schedulable
algorithm within Centracs SPM that can be applied on a sectional basis. A historic log is generated that retains
all changes made to these coordination patterns.
The same Link-Pivot and ROR/GOR
methodologies that can be implemented as
background TOD plans within the system
can also be applied on a near-real time
basis. The cycle and offset selection
algorithms can be run in a recurrent fashion,
where the user establishes the frequency of
measurement, thresholds for change, and
sets up the system to perform near-real-
time optimization of the roadway network
(Figure 11).
The nature of coordinated operation requires that cycle and offset changes are made infrequently within the
system, so the penalty of recurrent coordinated transition does not outweigh the benefit of the new timing
modifications. Near real time is likely to allow five to fifteen-minute updates to the offset and cycle length
parameters, but can, in principle, be run as quickly as once per cycle length. This level of calculation is best
handled at a central system level and issued to the signals within a section. This helps to ensure cases of
detection failure and communications failure are handled with safe restoration to TOD operation.
Figure 11 - Background Optimization
Figure 12 - Optimization Recommendations
Proposal
Adaptive Signal Control and Advanced Traffic Management Systems
for the Town-Wide Traffic Signal Upgrade Program
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Split Optimization using the ROR/GOR approach can also be performed within the Cobalt controller, with no
need for centralized monitoring. This can be performed as modification to the base TOD pattern in effect, on
a cycle-by-cycle basis.
The combination of this real time cycle, offset and split optimization offers the Town a well-researched
optimization strategy quite unlike other adaptive systems, one that maintains proper signal optimization even
during periods of non-recurrent traffic demand.
5.1.3 Centracs Edaptive
Centracs Edaptive is the next-generation in adaptive
signal control, optimizing cycle, offset, and splits by
using high-fidelity 1/10th-second resolution data
available from modern ATCs. Data is the name of the
game. Better data yields better results, and with
Econolite’s Centracs SPM at its foundation, Centracs
Edaptive is making timing changes based on the best
possible data. Centracs Edaptive is web-based and offers deep analytical capabilities through Centracs SPM,
allowing users to quickly and easily ensure maximum performance of their signal control system.
Centracs Edaptive provides automated real-time signal adaptation and is a highly effective real-time adaptive
signal control solution that balances sustainability and reliability with the latest in adaptive algorithms. Target
applications include corridors with highly variable traffic patterns, changing weather conditions, special
events, high-priority corridors requiring maximum performance, and many others. Agencies can also make the
most out of existing detection. With advanced algorithms, stop bar detectors are used to drive split
optimization. Additional options exist for cycle optimization.
The system works by having controllers start off collecting high resolution data. The data is evaluated, and
several key calculations are run to determine the optimal values for adapting to changing traffic conditions.
Two to three cycles’ worth of data is needed for the algorithms to run. The new calculated values are then
communicated to the controllers through a proprietary object that facilitates changes to the internal timings
of the signal controller.
For optimizing offsets, a Link-Pivot algorithm is used. The algorithm works by stepping through possible offsets
between a pair of linked intersections. The arrivals on green are projected based upon the relative offset
times, allowing optimization of the impact that a change in offset at one intersection will have on the
downstream link. This optimization is then performed for the next roadway segments, effectively “pivoting”
Figure 13 - Optimization Results
Proposal
Adaptive Signal Control and Advanced Traffic Management Systems
for the Town-Wide Traffic Signal Upgrade Program
26
across the roadway network, optimizing each link between intersections. The offsets achieving the optimal
values are retained.
For cycle length optimization, the algorithm calculates the best cycle length to use, balancing the tradeoff
between capacity and delay.
The splits adjustments that are generated in Edaptive are the result of the system using Red Occupancy Ratio
(ROR) and Green Occupancy Ratio (GOR) to calculate the best combination of coordinated and side street
phase splits. The algorithm generates the best minimum splits to satisfy the non-coordinated phases and then
takes the extra time and applies it to the coordinated phases.
5.1.4 Controller Firmware and Hardware
The intelligence behind the signalized intersection is the traffic signal controller. Combined with the traffic
cabinet, the controller manages traffic flow and ensures safety for all roadway users. In the following section,
we describe both the proposed controller hardware and firmware, Econolite’s Cobalt Graphic ATC combined
with our EOS firmware.
5.1.4.1 Cobalt ATC
The Cobalt controller is the most advanced and innovative ATC on the market today. It not only fully meets the
ATC standards, but features a breakthrough hardened 7-inch Android-type touchscreen matched with a Linux-
based operating system. The Cobalt Touch application software package allows the touchscreen display to be
used for intuitive, graphical programming, making programming and access to functions the easiest in the
industry.
Cobalt ATC controllers may be configured with Econolite’s EOS controller software package or other pre-
qualified ATC/Linux software application software meeting current ATC standards. OS and software upgrades
can be made easily by USB memory stick, SD card, or Ethernet via Econolite’s Windows software installation
application. Cobalt includes a high-power, Linux-based Engine Board that is compliant with the ATC 5.2b and
proposed 6.10 standard for a NEMA standard TS2 Type-1 or Type-2.
In addition, all Cobalt controllers are designed to support Connected Vehicle (CV) applications including Signal
Phase & Timing (SPaT) messages. Combined with the Econolite Connected Vehicle Co-Processor, Cobalt
supports dedicated short-range communications (DSRC) protocol, providing the essential Vehicle-to-
Infrastructure (V2I) interface between the controller and DSRC-based roadside equipment (RSE). Cobalt can
facilitate the continuous collection, aggregation, and use of real-time traffic data that is requisite for the CV
and Smart Cities environment. Cobalt opens the door to new levels of smart intersection and traffic control
and positions a transportation agency or metropolitan planning organization with the fundamental V2I
capabilities in support of the Connected Vehicle future. Cobalt ATC controllers are also capable of collecting
Proposal
Adaptive Signal Control and Advanced Traffic Management Systems
for the Town-Wide Traffic Signal Upgrade Program
27
and storing the high-resolution data needed in support of the Purdue Coordination Diagrams (i.e., individual
detector information at a 100ms resolution (10 times per second)).
5.1.4.2 EOS
We are proposing to use Econolite’s EOS, the next-generation
traffic controller firmware/software developed for the Cobalt and
other properly configured ATC controllers. EOS features improved
usability with a redesigned user interface and traffic control
algorithms. EOS was founded upon the rich set of NTCIP 1202
and Econolite proprietary traffic control features, and provides an
expansion of traffic control capabilities, while focusing upon
simplicity and ease-of-use. This software provides a timely preparation for the forthcoming demands of
Connected Vehicle traffic control systems.
Econolite EOS’ user interface has been designed to maximize usability of traditional displays, as well as
incorporating a new web user interface that includes a virtual suitcase tester. EOS can be accessed via a
network interface, which can be local or remote, wired or wireless, and allows monitoring or programming of
the controller through any web-enabled device, including smart phone, tablet, laptop, or desktop computer.
EOS’ new leading-edge features and enhancements also include:
• User Security login for field access management
• Android phone and mobile device support
• Key navigation across the UI for touch-less management
• Key shortcut (SpFn + Main) to switch to classic UI
• Quicker navigation and faster loading of content
• Robust architecture
• Support for all cabinet types
EOS has improved real-time decision-making, allowing dynamic changes to nearly all features and timing ‘on-
the-fly.’ EOS supports the configuration of phase and overlap timing in predefined tables that can be swapped
to meet immediate needs. Dynamic-sequencing is achieved by updating prior phase-next selections at the end
of a red clearance and even allows phase-sequence swaps in the middle of active phase timing.
EOS features a brand-new coordinator design, enabling immediate coordination decisions rather than awaiting
a cycle endpoint. This coordinator includes adaptive split balancing using the Purdue GOR/ROR5 metric for
phase failure. This coordinator goes a step further by supporting localized adaptive splits. Adaptive splits
perform a split re-allocation, balancing splits per the newly published GOR/ROR5 metric. This feature brings
many of the operational benefits of adaptive control, without the need for a separate adaptive control system.
EOS’ improvements to the core traffic controller operation, enhanced features, and improved usability, helps
prepare transportation agencies, cities, MPOs, and others for support of Connected and Autonomous Vehicles
(CAV) and Smart Town applications. EOS currently supports SPaT, MAP, SRM, and BSM messages per the
latest SAE J2735 standards.
5.2 Detailed Scope of Services
The ESI Team is proposing the following Work Plan to deploy an ATMS and ATCS for the Town of Los Gatos.
Proposal
Adaptive Signal Control and Advanced Traffic Management Systems
for the Town-Wide Traffic Signal Upgrade Program
28
5.2.1 Task 1 - Project Management
Project management is a critical part of the deployment of any technology project. To emphasize its
importance, we propose a dedicated project management task to ensure that the ESI Team and the Town
share common goals and expectations of the project, manage changes needed through the course of the
project, and execute the project to meet those goals and expectations. The ESI Team will perform proactive
project management throughout the course of the project and provide periodic invoices and progress reports
to summarize the project status.
We are proposing a highly experienced Project Manager for this project, Mr. Marc Miranda. Mr. Miranda’s
qualifications are detailed in Section 4.3 of our proposal.
A key to The ESI Team’s Project Management approach is to develop a Project Plan as detailed below.
Project Plan
The Project Plan will document the following elements:
• Project Scope – This document and any modifications that may be required over the term of the
contract.
• Major Deliverables – This document and any modifications that may be required over the term of the
contract.
• Risk Assessment – Identifies major risk elements and mitigation actions.
• Resource Requirements – Includes team organization and responsibilities of stakeholders.
• Project Schedule – Gantt chart periodically updated to reflect project progress.
Bi-Weekly Progress Meetings
The ESI Team will establish bi-weekly project meetings via teleconference to keep the Town informed of project
progress and upcoming activities. These meetings are structured as “status only” and are intended to last not
more than 30-minutes. This time frame ensures regular stakeholder attendance and insists that more in-depth
discussion to be taken offline. The agenda for these meetings will form two purposes: to guide the discussion
and function as a Status Report. These meetings will be limited to the following discussion points:
• Estimates of progress
• Work performed during the prior period
• Work anticipated for the current/following period
• Any deviations from the project plan along with their current issues, status, and how they are to be
remedied.
For each bi-weekly progress meeting, the ESI Team will provide the meeting agenda and notes. The notes will
include a “rolling” Action Item list that identifies and summarizes the Action Item (what needs to be done),
Responsible Parties (who needs to do it), Resolution Dates (when will it get done), and End Result (how was it
accomplished).
Weekly scheduled discussions between the Econolite and Town project managers with be held to work through
any schedule or task needs and to keep each informed of any changes or modifications that may be needed.
Invoices
Invoices will be submitted in accordance with the contracted milestone payments.
Assumptions:
• The ESI Team will participate in the bi-weekly progress meetings either in person or via
teleconference.
Proposal
Adaptive Signal Control and Advanced Traffic Management Systems
for the Town-Wide Traffic Signal Upgrade Program
29
5.2.2 Task 2 – Advise on ATMS and ATCS System Controller and Detection
Requirements
The two factors with the largest impact of the effectiveness of an ATCS (and ATMS) are adequate detection
and reliable communications. As part of Task 2, the ESI Team will provide a thorough review of all existing
detection, controllers and communications. We recognize that the Town does not necessarily have as-builts
for all intersections. We intend to overcome this challenge by conducting a full field review to document and
evaluate the extent of video detection coverage, and adequacy of this coverage relative to ATCS operation at
all ATCS intersections. The field review, in conjunction with a review of existing as-builts will also look at needs
and requirements for controller and communications upgrades.
The performance of the ATCS relies upon the accurate mapping of field detector channels to the correct
detector assignments within the system. One deployment risk resides with the potential inaccurate mapping
of existing detection channels. As understood from the RFP, the Town will be closing any detection shortfalls
and installing any necessary additional detection system elements under separate contracts. The ESI Team
will coordinate with the Town on detection requirements to that ensure accurate locations and channel
mapping have been appropriately addressed.
For those intersections with existing, adequate detection, verification of the detector layout will be required as
part of the field review.
Because Centracs Edaptive works with high-resolution controller data, it is compatible with all detection
systems used in signal actuation, utilizing data from controllers. Ideal detectorization for adaptive operation
and performance metrics should include:
• Stop bar, lane-by-lane on each phase
• Main street advance or midblock (arrival profiles)
• Side street advance for cycle adjustment on busy side streets
We understand that the Town will be responsible for design plans and procurement relative to any detection
upgrades. The ESI Team will work closely with the Town during this activity to ensure design elements are
consistent with the needs and requirements of our proposed ATMS/ATCS solution.
Assumptions:
• Town to supply all available as-builts.
• Town to provide access to all controllers for field inventory by ESI Team.
5.2.3 Task 3 - Furnish ATMS and ATCS Software and Hardware
As part of this task, the ESI Team will provide Centracs ATMS and Edaptive software, ATMS hardware,
controllers and communications equipment for the project.
ATMS Software and Hardware
Econolite will supply a database/core server as specified in Table 2 to host the Town’s ATMS. In addition, we
will provide the Town with licensing for the Centracs ATMS and Edaptive.
Proposal
Adaptive Signal Control and Advanced Traffic Management Systems
for the Town-Wide Traffic Signal Upgrade Program
30
Item Description Quantity
Processor: Intel Xeon Gold 5118 2.3G, 12C/24T, 10.4GT/s, 16.5M Cache 2
Memory: 64GB Memory 1
Hard Drive: 480GB SSD 6
Hard Drive Controller: PERC H730P Raid Controller for RAID 5 1
Operating System: Microsoft Windows Server 2016 Standard 1
Database Software: Microsoft SQL Server 2016 Standard 1
In addition, we will supply two (2) workstations and one (1) laptop as detailed in the following tables.
Item Description Quantity
Processor: Intel Xeon E-2124G, 4 Core, 8MB Cache, 3.4GHz, 4.5Ghz
Turbo w/ UHD Graphics 630
1
Memory: 16GB 2x8GB DDR4 2666MHz UDIMM Non-ECC 1
Hard Drive: 3.5-inch 500GB 7200rpm SATA Hard Disk Drive 1
Monitor: Dell UltraSharp 32 4K USB-C Monitor: U3219Q 1
Shared Monitor: Samsung - 70" Class - LED - 6 Series - 2160p - Smart - 4K UHD
TV with HDR, Model:UN70NU6070FXZA
1*
Operating System: Microsoft Windows 10 Professional for Workstations 1
*A single 70” monitor will be supplied and configured to allow for either workstation to connect to the monitor.
Item Description Quantity
Processor: Intel Core i7-7820HQ (Quad Core 2.90GHz, 3.90GHz Turbo,
8MB 45W, w/Intel HD Graphics 630)
1
Memory: 16GB, 2x8GB, 2400MHz DDR4 Non-ECC SDRAM 1
Hard Drive: 500GB 2.5" 7mm SATA (7200 RPM) Hard Drive 1
Monitor: 15.6" UltraSharp™ FHD IPS(1920x1080)AG LED-backlit, w/Mic,
Non-touch
1
Operating System: Microsoft Windows 10 Professional for Workstations 1
Server and workstation component availability and specification may change as technologies advance; the
ESI Project Manager will provide submittals and review all the hardware/Commercial- off-the-Shelf (COTS)
specifications with the Town prior to procuring any items. All server components will be delivered to Econolite’s
office for testing, software installation, and configuration.
Field Hardware
As requested, Econolite has provided pricing in our separate price proposal to furnish the Town with Ethernet
communications equipment and ATC controller units. We are proposing the following equipment (Table 5).
Table 2 – Database/Core Server Specifications
Table 3 - Workstation Specifications
Table 4 - Laptop Specifications
Proposal
Adaptive Signal Control and Advanced Traffic Management Systems
for the Town-Wide Traffic Signal Upgrade Program
31
Item Description Quantity
ATCS
Quantity
ATMS
Total
Quantity
Controller Unit Econolite Cobalt ATC Graphic with EOS Firmware 14 18 32
Ethernet Switches, Fiber
Optic
Moxa Managed full Gigabit Ethernet switch with 8
10/100/1000BaseT(X) ports, and 4 100/1000Base
SFP slots, -40°C to 75°C operating temperature
(EDS-G512E-4GSFP-T),
Small Form Factor pluggable transceiver with
1000BaseLX, LC connector, 10 km, -40 to 85°C
(Qty. 2) (SFP-1GLXLC-T),
Power Supply Kit
7 2 9
Ethernet Switches, FO+1-
leg Copper
Moxa Managed full Gigabit Ethernet switch with 8
10/100/1000BaseT(X) ports, and 4 100/1000Base
SFP slots, -40°C to 75°C operating temperature
(EDS-G512E-4GSFP-T),
Managed VDSL2 Ethernet Extender with 1
10/100BaseT(X) port, and 1 DSL port, -40 to 75°C
operating temperature (IEX-402-VDSL2-T),
Small Form Factor pluggable transceiver with
1000BaseLX, LC connector, 10 km, -40 to 85°C
(Qty. 2) (SFP-1GLXLC-T),
Power Supply Kit
2 2 4
Ethernet Switches, FO+2-
legs Copper
Moxa Managed full Gigabit Ethernet switch with 8
10/100/1000BaseT(X) ports, and 4 100/1000Base
SFP slots, -40°C to 75°C operating temperature
(EDS-G512E-4GSFP-T),
Managed VDSL2 Ethernet Extender with 1
10/100BaseT(X) port, and 1 DSL port, -40 to 75°C
operating temperature (Qty. 2) (IEX-402-VDSL2-
T),
Small Form Factor pluggable transceiver with
1000BaseLX, LC connector, 10 km, -40 to 85°C
(Qty. 2) (SFP-1GLXLC-T),
Power Supply Kit
2 0 2
Ethernet Switches,
Ethernet-over-copper
Moxa Managed VDSL2 Ethernet switch , 6 FE
ports, 2 VDSL2 ports, 12/24/48 VDC, -40 to 75℃
operating temperature (IEX-408E-2VDSL2-LV-T)
5 8 13
Ethernet Switches, Cellular MicroHard LTE3-CAT4NA2 Cellular Ethernet
Gateway with mounting bracket, power supply and
antenna
0 5 5
Assumptions:
• Town will provide an equipment rack and rack ancillaries, power, and network connections for the
server described in Table 2.
• Town will provide all TMC networking/communications equipment and VPN software.
• Town will provide the ESI Team with remote access to the server.
5.2.4 Task 4 - Installation, Integration, and Deployment
The ESI Team will work closely with Town staff to define a methodology for deploying the Town’s ATMS in a
cooperative manner. This will include procedures for setup of the server and configuration of central and
mobile workstations. The ESI Team will first baseline the existing system and work with Town staff to further
refine our understanding of project requirements as well as relevant Town IT Department constraints.
Table 5 - Proposed ATC and Communications Equipment
Proposal
Adaptive Signal Control and Advanced Traffic Management Systems
for the Town-Wide Traffic Signal Upgrade Program
32
ATMS Setup
Central System – Setup
The ESI Team will provide a Centracs license for 50 intersections. Centracs will be installed on the server
supplied by Econolite in Task 3. Prior to installation on the production server environment, the ESI Team will
setup and configure the Centracs ATMS with all system parameters on a staging server maintained in
Econolite’s Anaheim office.
Intersection Graphics
We will develop a typical graphic representation of an intersection and submit a template to the Town for
review and approval. The template will include icons for:
• Intersection status (1st level)
• Intersection status with plan (2nd level)
• Intersection status with main street green (3rd level)
• Intersection phase movement display with status (4th level)
Upon agreement as to exactly how the Town wants an intersection to look and what graphical elements are
important to you, we will use this template to reproduce graphics for thirty-one (31) intersections and provide
the Town with training so they are able to develop graphics for, and integrate any future intersections.
Intersection Properties
Each intersection will be geo-located and intersection properties, including intersection name, main street,
cross street, IP address or serial communications parameters (as applicable), will be configured.
Central System – Installation
The ESI Team will install, configure, and integrate the Centracs ATMS on the server supplied by Econolite. We
are assuming the Town IT Department will assist the ESI Team with establishing a connection to the Town
network switch for access to the field network, the Internet, and any workstations (local or remote) that require
access to the Centracs system. In addition, the ESI Team will work with Town IT staff to identify network routes
to the field network and create provisions for remote access for maintenance and software updates.
Client Software
Econolite will install and configure the Centracs client software application on three (3) Econolite-supplied
workstations and/or laptops. There is no limit on the number of workstations and no cost or licensing required
to add additional workstations to the system.
ATCS Setup
The ESI Team will set up the Los Gatos Boulevard corridor’s cloud-based Centracs Edaptive site and configure
and integrate all thirteen (13) intersections to provide high-resolution data to Centracs Edaptive. The following
steps will be required for the successful deployment and operation of the system.
• Acquire as-built detector layouts from the Town (Task 2).
• Review existing intersection and detector layouts, taking notes on what detector is assigned to what
input in the controller, the location of the detector on the street, and what function the detector is
serving (e.g., stop bar, advance, departure, left turn).
• Site setup & configuration.
• Configure Intersection Data Maps (IDMs) for each intersection based on detection and controller
configuration information.
Phase assignments and detector assignments are mandatory.
Proposal
Adaptive Signal Control and Advanced Traffic Management Systems
for the Town-Wide Traffic Signal Upgrade Program
33
Speed limits are required. It is also useful to have volume estimates to better establish a
saturation flow rate value that is more accurate and localized than the standard 1800-
1900 vehicles per hour per lane (vphpl).
Perform Quality Assurance/Quality Control on all IDMs.
• Setup corridors in SPM, including grouping and defining corridors and operational parameters in
consultation with the Los Gatos Project Manager.
• Run SPM for two weeks to ensure SPM graph data is valid. Review data and modify settings as
necessary.
• Run SPM Optimization for two or three 2-3-week intervals. Push the “best” Optimization result to the
field to update base signal timings.
• Once SPM has gathered sufficient historical operations data, the system is ready to begin Edaptive
testing:
This should be accomplished in steps for both the system to “learn” the corridor as well
as for agency staff to understand how Edaptive will begin modifying signal timing to
improve overall operations. Step 1 will be to operate Edaptive for 1-3 days for 1-hour at
a time, Step 2 will then increase operations for 1-3 days of 4 hours at a time, Step 3 will
then move to operating Edaptive for one week of 8 hours per day. Once the initial three
steps are complete, the system will be ready to move to full control per Town desires.
We recommend that Town and Econolite field technicians be on-site in the field to verify
street conditions are acceptable (no out-of-control congestion, or other non-regular
conditions) during initial Edaptive testing.
Continue to monitor Edaptive remotely from our Colorado Springs office.
• Once the initial testing is complete, Econolite proposes to also conduct a simple before/after study.
This include the gathering of SPM data in weeks prior to SPM Optimization change versus weeks
running full Edaptive to verify operations have improved and to quantify the overall improvement and
operations benefit to the Los Gatos Boulevard corridor.
Controller Migration
The ESI Team will apply a thoughtful and consistent process in performing the controller database conversions
and bench testing necessary to migrate to the Cobalt ATCs. The following steps outline the process we will
employ:
1. Data Collection: The ESI Team will obtain the most current and up to date timing sheets and
phase diagrams for each intersection from the Town. Where possible, we will upload controller
databases directly from the Town’s Aries system.
2. Database Conversion: To facilitate the conversion process, the ESI Team will provide specialized
training to our team of engineers to make absolutely certain that even the most obscure
database elements are properly managed in the conversion process. Minimum clearance
intervals and safety parameters will also be assessed during the conversion process and
recommendations will be made, as necessary, to make improvements. While paper records will
be produced, timings will be electronically input into a virtual controller and uploaded to a
Centracs staging server to facilitate loading the timings into the controller.
3. Loading: A controller will be connected to the Centracs staging server. The converted database
will be downloaded onto the controller. The controller will then be labeled, removed, and staged
for testing and eventual deployment.
4. Testing and Quality Control: The converted timing database will be downloaded to a test
controller to verify proper conversion and acceptance in the controller environment. Engineers
will validate that the databases have been properly converted prior to making a recommendation
for field deployment. TJKM will provide oversite and quality control of this step to ensure
controllers are field-ready before deployment.
Proposal
Adaptive Signal Control and Advanced Traffic Management Systems
for the Town-Wide Traffic Signal Upgrade Program
34
5. Field Installation: After testing and quality control is complete, the ESI Team will take the
controller to the field and install it into the cabinet. We will develop and document procedural
steps to make certain the intersection is operating properly including detector programming and
“walking-the-intersection,” to ensure the intersection phasing is per plan.
Ethernet Device Configuration
We understand Ethernet devices supplied by the ESI Team under this project will be installed by the Town’s
Electrical Contractor. This Contractor will be retained by the Town for installation services in support of the
field design (Ethernet devices, fiber optic branch cables, controller cabinet change-outs) prepared by the
Town’s Field Design Consultant. In support of these activities, the ESI Team will be responsible for
programming all field Ethernet equipment based on IP addresses and VLAN information provided by the Field
Design Consultant. The Town’s Electrical Contractor will then install this equipment and the ESI Team will
coordinate with the contactor to confirm end-to-end communications from each field Ethernet device back to
the Town’s TMC.
Assumptions:
• Town will provide current phase diagrams and timing/coordination sheets for thirty-one (31)
intersections.
• Any required e-mail services will be provided through the Town’s SMTP relay server.
• All software installations will be coordinated through the Town’s IT Department.
• Remote access to the server can be arranged through the Town’s IT Department.
• Town will provide end-to-end Ethernet communications between the Centracs server software and
the traffic signal controllers at each project intersection.
• Town will establish a connection to the Town network switch for access to the field network, the
Internet, and any workstations (local or remote) that require access to the Centracs system.
• Town IT Department will provide the necessary power and time sources.
• The Town will contract with a separate contractor to install the Ethernet communications equipment
in the field, as well as any additional intersection detection as advised by the ESI Team in Task 2.
• The Town/Town’s Field Design Consultant will provide IP addresses/VLAN information for all
Ethernet devices.
5.2.5 Task 5 - System Testing and Acceptance
Acceptance Testing
Once all controllers are brought online, the System Acceptance Test will be conducted in accordance with the
Acceptance Test Procedures (“Test Plan”). The Test Plan will be based on Econolite’s existing Standard
Centracs Test Procedures modified to incorporate the Town’s requirements contained in the RFP (connectivity,
data exchange, load, and functionality tests). The Test Plan will include details on test setup, test scripts, test
oversight and witnessing, test reports, pass/fail criteria, and test dependencies.
The ESI Team will provide a Draft Test Plan to the Town for approval 30-days before the acceptance test is to
begin. The Town shall review the Draft Test Plan and provide review comments within 14-days. The Test Plan
will not be final until accepted by the Town.
This initial phase of testing includes a step-by-step walk-through of every procedure documented in the Test
Plan. This phase of testing ensures that the Standard Centracs Test Procedures and the specific additional
functional and performance requirements of the Town are observed and proven to successfully function.
Proposal
Adaptive Signal Control and Advanced Traffic Management Systems
for the Town-Wide Traffic Signal Upgrade Program
35
If, during performance of the System Acceptance Test, an item is marked as “failed,” the ESI Team and Town
staff will agree to a course of action.
This test is incredibly thorough and painstakingly detailed. The ESI Team will conduct, document, and record
all test results. The Town’s Project Manager (or their designee) will witness all tests and sign-off on each
procedure as it is completed. At the conclusion of the System Test, the ESI Team will prepare a test report
summarizing the results of the test, documenting any areas of the test that need to be corrected. As necessary,
the ESI Team will resolve any issues that were identified during the System Test, demonstrate the proper
operation to Town personnel, and document the corrections.
Burn-in and Acceptance
Upon successful completion of the System Acceptance Test, as well as 30-days of error free operation during
the subsequent burn-in period, the Town will grant “System Acceptance” and the Warranty period will
commence.
Assumptions:
• System Acceptance Test will be conducted after the system has been installed and all intersections
brought online.
• Town will review the Draft Test Plan & provide review comments within 14-days.
• System Acceptance Test will be performed over a 1-day period and the Town’s designated
representative will be available to witness/participate.
5.2.6 Task 6 - Training and Documentation
Training
The ESI Team will provide all training necessary for the Town to successfully operate and manage the ATMS,
ATCS, and traffic controllers. Our proposed system training will be detailed in a Training Plan that identifies
the lesson plan for each course, along with the literature, standard operating procedures, manuals, and test
materials that will be used. The training plan will describe the ESI Team’s role and responsibilities for each
course and will include a training schedule listing each period of instruction and the time required for each
period. The ESI Team will submit the Training Plan to the Town for review and approval 30-days prior to the
scheduled start of any training.
The ESI Team will provide a minimum of 84-hours of training as detailed in the following table:
Training Session Expected Duration
1. System Operations 8-hours
2. System Administration 4-hours
3. System Maintenance 4-hours
4. Intersection Maintenance 4-hours
On-Call Training 40-hours
Field Technician Training 4-hours
Follow-up Training at end of Warranty Period 20-hours
All training, with the exception of the Follow-up Training, will be completed prior to final acceptance of the ATCS
and ATMS systems.
Table 6 - Proposed Trainings
Proposal
Adaptive Signal Control and Advanced Traffic Management Systems
for the Town-Wide Traffic Signal Upgrade Program
36
The ESI Team will provide all training materials, and each training will be designed for up to ten (10) people.
This training will include both classroom-style instruction on system functionality and use as well as “hands-
on” training and will be suitable for both traffic systems engineers and traffic signal technician staff. We
understand that some areas may require more in-depth training than others and will adjust the curriculum
according to the Town’s needs. Training will be conducted at Town facilities with access to the system for
optimal understanding of the system.
System Operations Training will address each of the following topics:
• System Overview
• System Set-Up, Configuration, & Calibration
• Graphics Set-Up
• Basic Operations
• Advanced Operations
• Reports & Alarms Generation
• System Maintenance
• Troubleshooting
System Administration and System Maintenance Training will be focused toward IT Staff that will administer
the system and be provided as follows. This content can be adjusted to best meet the Town’s needs.
• Introduction and Overview - This session will review the System Hardware, System Software,
Centracs capabilities and features, and a brief tour of the Traffic Management System Workspace.
The discussion will also include how to log-on to Windows for both remote connections and local
workstations, launching the Client application, logging on to Centracs, accessing system graphics,
and an explanation of the workspace components.
• Windows Security - This session will provide a general overview of the Windows security system, as
well as creating and removing user accounts. Each attendee will have the opportunity to add or
remove a user account to/from the system.
• Windows Event Logs - This session will cover both the System and Application Event Logs within
Windows. Specific items appearing within the logs will be discussed and their relationship to system
performance will be reviewed.
• Database Backups - This session will review how the system backs-up the SQL Databases and the
required operator actions.
• Software Installation Procedures - This session will review the procedures used to install the
Centracs ATMS software on a target computer. Additionally, general setup requirements for each
“type” of computer will be reviewed.
• The Centracs Server Suite - This session will review the function of each component comprising the
server software suite and will cover the Administration menu items associated with the Client
application. Adding and deleting users to/from the Centracs system and assigning user privileges will
also be reviewed.
Intersection Maintenance Training will focus on controller programming, maintenance, and troubleshooting
with an emphasis toward how the controller works in conjunction with the ATMS and ATCS.
In addition to formal, on-site training, we are also able to provide at no cost to the Town on-demand training
via the Econolite Learning Center (http://learn.econolite.com/).
Documentation
The ESI Team will provide the Town with a complete systems documentation package that includes the
following:
Proposal
Adaptive Signal Control and Advanced Traffic Management Systems
for the Town-Wide Traffic Signal Upgrade Program
37
• Software submittals
• System architecture diagram
• User/operator manuals
• Software programming manuals & procedures
The documentation package will address all software and hardware provided under this contract and will be
subject to review and approval by the Town before final system acceptance. The ESI Team will submit all
documentation for review and approval by the Town.
Assumptions:
• Trainings will be conducted at a Town facility with real-time access to the installed system.
• Town personnel will be available to participate in the training(s).
5.2.7 Task 7 – System License, Warranty, and Support
Licensing
The ESI Team is providing a perpetual 50-intersection Centracs ATMS license and the third-party software
necessary to run the ATMS, as detailed under Task 3 of our scope of work and subject to the terms and
conditions of the Centracs Software License Agreement contained in the Appendix.
The Centracs Edaptive ATCS is being licensed for 13-intersections for a period of three (3) years from system
acceptance and is subject to the Cloud Services Agreement contained in the Appendix.
Centracs – Warranty & Support Terms
Econolite will provide a standard 1-year warranty following successful completion of the System Acceptance
Test. The warranty covers all defects and bugs in the central system software and entitles the Town to free
software updates. Third party hardware and software warranties will be transferred to the Town.
In addition, we provide unlimited remote technical support via phone and Internet and, of course, our local
support team is nearby to answer any questions, solve virtually any problem, and provide assistance to help
the Town get the most productivity out of its new Centracs system.
Regular support is available during normal business hours, from 8am to 5pm Mountain Time. For emergencies,
Econolite also has a toll-free 24x7 maintenance hotline that can log trouble tickets and generate appropriate
responses after hours.
For issues requiring a deeper level of technical support, Econolite has a dedicated staff of maintenance
professionals and support group to supplement the local team. These professionals together make a team
unmatched in the industry, dedicated exclusively to supporting deployed Centracs systems. Our Centracs
system support engineers provide a managed process that responds quickly to any customer questions and
problems as they arise.
To facilitate access by these individuals, we propose utilizing a VPN connection to remotely access the system
and assist in diagnostics and troubleshooting. This is a very effective approach that enhances efficiency and
reduces Town staff time for troubleshooting. In addition, software updates can also be loaded remotely
through this connection. We will work with the Town’s IT group to establish access which is compatible with
the Town’s IT policy.
In addition to the 1-year Warranty, our proposal includes two years of additional coverage under our Premier
Software Maintenance Agreement (SMA). A sample of this agreement has been included in the Appendix of
our proposal. During the warranty and subsequent support period, Econolite will provide the following support
services:
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Adaptive Signal Control and Advanced Traffic Management Systems
for the Town-Wide Traffic Signal Upgrade Program
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• Technical Support – Assist Town staff with routine questions about the use, configuration,
management, and troubleshooting of Centracs.
• Software Upgrades – Econolite will provide all released upgrades to the Town. Software upgrades
include those to address errors, defects, security flaws, etc. and those that provide enhancements,
new features, new functions, etc. Centracs will retain all system, user configuration, and preferences
when applying software upgrades. If requested by the Town, Econolite will provide technical support
to install software upgrades.
So long as the system is under warranty or SMA, all Centracs updates are available at no additional charge.
New feature releases are also included in the support and we typically release one upgrade per year, further
assuring the Town will remain on the leading edge of technology well into the future.
Throughout the Warranty and subsequent SMA periods, the ESI Team will provide bi‐weekly review and
reporting, confirming all system components are properly functioning, including verification of two‐way
communications, system software and hardware, local controller, and detection health. In the event of any
system-related problems, we will prepare a list of action items to address any deficiencies or failures.
Assumptions:
• Per the resultant contract, the Town does not perform any acts that void the Warranty.
• The Town will provide VPN access that allows Econolite to remote into Centracs so that we can
provide support, warranty, and maintenance services from our Colorado Springs Technical Center.
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Adaptive Signal Control and Advanced Traffic Management Systems
for the Town-Wide Traffic Signal Upgrade Program
39
5.3 Project Deliverables
Project deliverables resulting from the ESI Team’s Scope of Work are summarized in the following table.
Task Deliverables
1. Project Management • Kick-Off Meeting
• Project Plan
• Bi-Weekly Progress Meetings
• Periodic Invoices
2. Advise on ATMS and ATCS System
Controller and Detection Requirements
• Review/Requirements Document – Detection,
Communications, and Controllers
• Design input to the Town on detection and communications.
3. Furnish ATMS and ATCS Software and
Hardware
• Centracs ATMS Software, licensed for up to 50 intersections,
and an unlimited number of workstations.
• Centracs Edaptive Software licensed for 13 intersections.
• Supply of Computer Equipment as detailed in Tables 2 - 4.
• Supply of Ethernet Communications Equipment (Table 5)
• Supply of ATC Controllers (Table 5)
4. Installation, Integration, and Deployment • Centracs installed, configured, and operational on the
Econolite-provided servers.
• Centracs client software installed on Econolite-supplied
workstations and laptop. Centracs software installer for use
by the Town in installing future/additional Centracs clients.
• Intersection graphics (31 intersections)
• Los Gatos Boulevard corridor Centracs Edaptive website
• Edaptive ATCS operational with all thirteen (13) intersections
• Simple Before and After Study using data from Centracs
SPM
• Installation of 31 ATC controllers
• Configuration of Ethernet devices identified in Table 5.
5. System Testing and Acceptance • Test Plan based on Econolite’s existing Standard Centracs
Test Procedures.
• Successful completion of System Acceptance Test.
• System Acceptance Test Report
• Successful completion of 30-day burn-in period.
6. Training and Documentation • Training Plan
• Minimum of 84-hours of training
• Training Documentation & Manuals (10 hard copies,
electronic copy)
• Electronic copy of all training materials
• Systems documentation package (electronic copy)
7. System License, Warranty, and Support • Centracs ATMS – 50-intersection license.
• Centracs Edaptive – 13-intersections for three years from
final system acceptance.
• Centracs ATMS – 1-Year Warranty, from final system
acceptance.
• Centracs ATMS – Premier Software Maintenance Agreement
coverage for 2-years following the Warranty.
• Bi-weekly system status review and reporting.
Table 7 - Project Deliverables
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Adaptive Signal Control and Advanced Traffic Management Systems
for the Town-Wide Traffic Signal Upgrade Program
40
5.4 Cost Controls & Budgeting
Econolite’s approach to cost control and budgeting for all of our projects involves the following four processes:
1. Plan Cost Management
2. Estimate Costs
3. Determine Budget
4. Control Costs
We describe each of these processes in the following sections.
5.4.1 Plan Cost Management
Plan cost management is the initial process of project cost management where we define how the costs of
the project are estimated, budgeted, managed, monitored, and controlled. We typically use WBS (Work
Breakdown Structures) or historical data for similar projects to define the cost resource requirements, which
include time, material, labor, equipment, etc. This process gives a rough outline of the number of resources
involved and shows the optimum path to manage the project costs throughout the project lifecycle.
5.4.2 Estimate Costs
The second step in our project cost management planning helps in estimating the cost of the resources
required for project completion. Since cost is an important variable that ensures project success, we are very
careful while producing the estimated amount of the total project cost. Throughout the project lifecycle, this
process is performed at periodical intervals. Our Project Manager uses various methods to estimate costs
depending on the amount of information available.
5.4.3 Determine Budget
Determining the budget is the third step in our cost management process where the estimated cost of
individual activities or tasks is summed up to draw the cost baseline. The cost baseline of the budget includes
all the authorized funds that are essential for project execution. This budget includes various reserves of
contingency while keeping the management reserves far at the bay. Cost baseline is an authorized time-
phased budget that is used as the initial point for monitoring and calculating the project performance and
progress. This process is executed at specific points in a project which are generally predefined.
5.4.4 Control Costs
Controlling costs is the final step in our project cost management process, on that is primarily concerned with
the measurement of variances of the actual costs from the proposed baseline. Various methods and
procedures are implemented here to track the project performance and expenses against its progress rate.
Meanwhile, all these variances are recorded and compared with the actual cost baseline. The control costs
process is responsible for explaining the reason for a variance and further assists our Project Manager in
taking corrective actions to incur minimal costs and control the entire project’s expenses to close it within the
agreed budget.
Proposal
Adaptive Signal Control and Advanced Traffic Management Systems
for the Town-Wide Traffic Signal Upgrade Program
41
5.5 Additional Information
5.5.1 Systems Engineering Issues
Econolite recognizes the importance of the Systems Engineering approach (Figure 14) to the development and
deployment of complex traffic management systems, and the deployment of an ATCS and ATMS for Los Gatos
is no exception to this process. Upon commencing the project via kickoff meeting, as part of Task 2, we will
conduct a thorough review of the Town’s final Concept of Operations, working closely with all project
stakeholders to ensure all critical system engineering issues are identified and addressed prior to system
deployment. Based upon the results of this review, system requirements will be, as necessary, refined to
ensure the final deployed system is consistent with the initial concept for the Town.
5.5.2 Minimizing Cost & Schedule
As previously mentioned, our Centracs Edaptive ATCS solution provides adaptive control capabilities based on
system performance measures derived from Centracs SPM. While we recognize that the Town intends to
procure an Automated Traffic Signal Performance Measures (ATSPM) system through a subsequent RFP later
in 2020, as a value-added proposition, we are proposing to include SPM features as part of our proposed
ATCS solution for this project at no additional cost to the Town. This will enable the Town to begin realizing the
operational efficiencies of ATSPM at a much earlier date than it would otherwise be able to achieve.
An additional cost and schedule saving measure involves the Town’s ability to continue using compatible
Econolite controllers with the new ATMS and ATCS. Econolite ASC/3 controllers are Ethernet and NTICP
capable, and fully functional under the ATMS and ATCS solution we are proposing. Intersections equipped with
these controllers (11 of the 31 controllers identified in the traffic signal system inventory) will not require an
immediate controller upgrade. Similarly, the Town has recently purchased several Cobalt ATC controllers that
will not need to be replaced under the proposed system.
Figure 14 - The Systems Engineering Approach
Proposal
Adaptive Signal Control and Advanced Traffic Management Systems
for the Town-Wide Traffic Signal Upgrade Program
42
5.5.3 User Groups and On-Going Support
User Groups
Historically, Econolite has been a strong supporter of hosting User Groups for our Centracs (and other
product) customers, as we recognize the value of these groups both to our customers, and also to Econolite
as we continue to improve, grow, and evolve our product offerings. Our customers benefit from gaining
insight from other Centracs users, as well as Econolite’s technical experts Similarly, the feedback we receive
from our users is invaluable in aligning our product’s capabilities with our customer’s needs.
Typically, our User Groups bring together product users and product experts who meet on an as-needed
basis to discuss user experiences, share tips and techniques, and provide product recommendations for
future product development. These User Groups are comprised of member agencies that change based on
the Econolite product of topic (systems, specific system modules, sensors, controllers, cabinets, etc.) and
consist of anywhere between 2 – 10 identified agencies.
Econolite’s User Groups have taken a number of different forms, from webinar-based, product-expert-lead
discussions, to virtual trainings, user-voice online forums, fact-to-face meetings at our Anaheim
headquarters, product showcase events, Client Advisory Councils, and at user-premises scheduled meetings.
The frequency of these Groups is really based on the agency’s needs, project status, and user/facilitator
availability. A typical agenda might include:
1.Introductions
2.Product Overview
3.Demonstrations
4.Lightning Talks (4-5-minute talks from each user on their current experience)
5.Tips & Techniques
Econolite has never charged participation fees for our User Groups and has no plans to do so in the future.
On-Going Support
Please refer to Task 7 of our Scope of Work for a detailed description of the on-going support we are proposing
following final system acceptance.
Proposal
Adaptive Signal Control and Advanced Traffic Management Systems
for the Town-Wide Traffic Signal Upgrade Program
43
6. Schedule of Work
The ESI Team’s project schedule is contained on the following pages. Development of the communications/
detection design and implementation timeline is not considered in the schedule as we do not know the
City’s timing to complete these tasks.
ID Task ModeTask Name Duration Start Finish1Task 1: Project Management261 daysMon 5/18/20Tue 5/18/212Project Kickoff0 daysMon 5/18/20Mon 5/18/203Biweekly Meetings260 daysTue 5/19/20Tue 5/18/2131Project Plan 10 daysMon 5/18/20Fri 5/29/2032Project Plan Delivery0 daysFri 5/29/20Fri 5/29/2033Task 2: Field Review/RecommendationsDetection and Communications20 daysMon 5/25/20Fri 6/19/2034Field Inventory12 daysMon 5/25/20Tue 6/9/2035Findings and recommendations8 daysWed 6/10/20Fri 6/19/2036Design Plan Review (As Needed)37Task 3: Furnish ATMS/ATCS Software and Hardware10 daysMon 5/25/20Fri 6/5/2038Prepare Equipment List for City Approv5 daysMon 5/25/20Fri 5/29/2039City Review/Approval5 daysMon 6/1/20Fri 6/5/2040Order Equipment0 daysFri 6/5/20Fri 6/5/2041Task 4: ATMS/ATCS Installation/Integration80 daysTue 7/7/20Mon 10/26/2042Furnish ATMS and ATCS Software4 daysTue 7/7/20Fri 7/10/2043Install Server/Workstations/Laptop4 daysTue 7/7/20Fri 7/10/2044Install 70"Monitor4 daysTue 7/7/20Fri 7/10/2045Centracs Setup14 daysMon 7/13/20Thu 7/30/2046Graphics Creation15 daysMon 7/13/20Fri 7/31/2047Centracs configuration5 daysMon 7/13/20Fri 7/17/2048Switch Configuration5 daysMon 7/20/20Fri 7/24/2049Controller Programming/testing35 daysMon 7/27/20Fri 9/11/2050ATCS (Edaptive) Configuration10 daysMon 9/14/20Fri 9/25/2051SPM configuration21 daysMon 9/28/20Mon 10/26/2052Task 5: System Acceptance126 daysMon 6/22/20Mon 12/14/2053Develop Acceptance Test Plan 14 daysMon 6/22/20Thu 7/9/2054City review/approval14 daysFri 7/10/20Wed 7/29/2055Final Acceptance (controllers installed)5 daysTue 10/27/20Mon 11/2/205630‐day Burn‐in30 daysTue 11/3/20Mon 12/14/2057System Accepted0 daysMon 12/14/20Mon 12/14/2058<New Task>59Task 6: Training420 daysMon 8/17/20Thu 3/24/2260Develop Training Plan 14 daysMon 8/17/20Thu 9/3/2061City review/approval14 daysFri 9/4/20Wed 9/23/205/185/296/512/14MWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFMay 10,May 17,May 24,May 31,Jun 7, '2Jun 14, 'Jun 21, Jun 28, 'Jul 5, '20Jul 12, '2Jul 19, '2Jul 26, '2Aug 2, '2Aug 9, '2Aug 16, Aug 23, Aug 30, Sep 6, '2Sep 13, Sep 20, Sep 27, Oct 4, '2Oct 11, Oct 18, Oct 25, Nov 1, '2Nov 8, 'Nov 15, Nov 22, Nov 29, Dec 6, '2Dec 13, Dec 20, Dec 27, Jan 3, '2Jan 10, 'Jan 17, 'Jan 24, 'Jan 31,TaskSplitMilestoneSummaryProject SummaryInactive TaskInactive MilestoneInactive SummaryManual TaskDuration-onlyManual Summary RollupManual SummaryStart-onlyFinish-onlyExternal TasksExternal MilestoneDeadlineProgressManual ProgressPage 44Project: Los Gatos ScheduleDate: Thu 1/23/20
ID Task ModeTask Name Duration Start Finish62Training 1: System Operations1 dayTue 12/15/20Tue 12/15/2063Training 2: System Administration1 dayWed 12/16/20Wed 12/16/2064Training 3: System Maintenance1 dayThu 12/17/20Thu 12/17/2065Training 4: Intersection Maintenance1 dayFri 12/18/20Fri 12/18/2066Field Technician Training2 daysMon 12/21/20Tue 12/22/2067System Documentation1 dayTue 12/15/20Tue 12/15/2068On‐Call Training (as necessary)69End of Warranty Training2 daysWed 12/23/20Thu 12/24/2070Training 3: System Operations2 daysThu 3/17/22Fri 3/18/2271Training 3: System Administration2 daysMon 3/21/22Tue 3/22/2272Training 3: System Maintenance2 daysWed 3/23/22Thu 3/24/2273Warranty/Support787 daysTue 12/15/20Fri 12/15/2374Warranty (year 1)262 daysTue 12/15/20Tue 12/14/2175Year 2 ‐ SMA Support262 daysWed 12/15/21Wed 12/14/2276Year 3 ‐ SMA Support 263 daysThu 12/15/22Fri 12/15/23MWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFSTTSMWFMay 10,May 17,May 24,May 31,Jun 7, '2Jun 14, 'Jun 21, Jun 28, 'Jul 5, '20Jul 12, '2Jul 19, '2Jul 26, '2Aug 2, '2Aug 9, '2Aug 16, Aug 23, Aug 30, Sep 6, '2Sep 13, Sep 20, Sep 27, Oct 4, '2Oct 11, Oct 18, Oct 25, Nov 1, '2Nov 8, 'Nov 15, Nov 22, Nov 29, Dec 6, '2Dec 13, Dec 20, Dec 27, Jan 3, '2Jan 10, 'Jan 17, 'Jan 24, 'Jan 31,TaskSplitMilestoneSummaryProject SummaryInactive TaskInactive MilestoneInactive SummaryManual TaskDuration-onlyManual Summary RollupManual SummaryStart-onlyFinish-onlyExternal TasksExternal MilestoneDeadlineProgressManual ProgressPage 45Project: Los Gatos ScheduleDate: Thu 1/23/20
Date: May 22, 2020
Item Description Quantity Unit3 Unit Price Row Price
1.1 F&I Controllers Units and Software1 14 EA 4,171$ 58,394$
1.2 Furnish Ethernet Switches, Fiber Optic1 7 EA 2,029$ 14,203$
1.3 Furnish Ethernet Switches, FO+1‐leg Copper1 2 EA 2,674$ 5,348$
1.3 Furnish Ethernet Switches, FO+2‐legs Copper1 2 EA 3,319$ 6,638$
1.4 Furnish Ethernet Switches, Ethernet‐over‐copper1 5 EA 1,567$ 7,835$
1.7 F&I ASCS Software and Hardware2 1 LS 93,436$ 93,436$
1.8 System Testing and Acceptance 1 LS 7,844$ 7,844$
1.9 Training and Documentation 1 LS 14,206$ 14,206$
1.10A System License, Warranty, and Support (Monthly)4 36 EA ‐$ ‐$
1.10B System License, Warranty, and Support (Annual)4 3 EA 13,522$ 40,566$
248,470$
19,878$
2.1 F&I Controllers Units and Software 18 EA 4,171$ 75,078$
2.2 Furnish Ethernet Switches, Fiber Optic 2 EA 2,029$ 4,058$
2.3 Furnish Ethernet Switches, FO+1‐leg Copper 2 EA 2,674$ 5,348$
2.4 Furnish Ethernet Switches, Ethernet‐over‐copper 8 EA 1,567$ 12,536$
2.5 Furnish Ethernet Switches, Cellular1 5 EA 423$ 2,115$
2.7 F&I ATMS Software and Hardware 1 LS 117,466$ 117,466$
2.8 System Testing and Acceptance 1 LS 10,860$ 10,860$
2.9 Training and Documentation 1 LS 19,670$ 19,670$
2.10A System License, Warranty, and Support (Monthly)4 36 EA ‐$ ‐$
2.20B System License, Warranty, and Support (Annual)4 3 EA 14,321$ 42,963$
290,094$
23,208$
581,649$
Vendor Name: Econolite Systems, Inc.
Contact Name: Marc A. Porter
Contact Email: mporter@econolite.com
Contact Phone: 310‐418‐1663
Contingency (8%)
Town of Los Gatos
2. Advanced Traffic Management System
ATMS SUBTOTAL
GRAND TOTAL
Notes: 1. Quantity includes one spare
2. If ASCS requires ATMS to function, include a proportional share of the ATCS cost in this item.
3. EA = Each, LS = Lump Sum
4. Fill out Item 1.10A OR 1.10B. Do not include pricing on both lines.
Contingency (8%)
ADAPTIVE SUBTOTAL
Adaptive Signal Control and Advanced Traffic Management Systems
Federal Number: STPLN1 6084(227)
PRICE PROPOSAL FORM
1. Adaptive Signal Control System