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06 Attachment 2 - FY 2020-21 -2024-25 Proposed Capital Improvement ProgramCALIFORNIA T ĔĜē Ĕċ L ĔĘ G ĆęĔĘ Capital Improvement Program Budget Fiscal Years 2020/21 — 2024/25 ATTACHMENT 2 Cover Photos: Constantino, Evie Julian TOWN OF LOS GATOS CALIFORNIA PROPOSED Capital Improvement Program for Fiscal Years July 1, 2020 to June 30, 2025 Town Council Marcia Jensen ............................................................. Mayor Barbara Spector .................................................... Vice Mayor Rob Rennie .................................................. Council Member Marico Sayoc ............................................... Council Member Prepared under the direction of: Laurel Prevetti ........................................................................................................... Town Manager Stephen D. Conway ................................................................................................. Finance Director 110 E. Main Street, Los Gatos, CA 95030 www.losgatosca.gov PROPOSED TABLE OF CONTENTS i INTRODUCTION Town Manager’s Message .................................................................................................................... A – 1 FY 2019/20 Completed or Withdrawn CIP Projects .............................................................................. A – 9 Budget Process Overview ..................................................................................................................... A – 13 FINANCIAL SUMMARIES Program Summaries Streets Program ............................................................................................................................... B – 5 Parks Program .................................................................................................................................. B – 5 Public Facilities Program .................................................................................................................. B – 6 Fund Summaries Total CIP Fund Summary .................................................................................................................. B – 9 Fund 411 - GFAR Fund ..................................................................................................................... B – 10 Fund 471 – Traffic Mitigation Fund ................................................................................................. B – 12 Fund 421 – Grants Fund................................................................................................................... B – 14 Fund 461/462/463 – Storm Basin Funds ......................................................................................... B – 16 Fund 472 – Utility Underground Fund ............................................................................................. B – 18 Fund 481 – Gas Tax Fund ................................................................................................................. B – 20 STREETS PROGRAM Street Reconstruction & Resurfacing Projects Street Repair & Resurfacing ............................................................................................................. C – 6 Street Repairs, Maintenance & Safety Projects Traffic Calming Project ..................................................................................................................... C – 12 Curb, Gutter & Sidewalk Maintenance ............................................................................................ C – 14 Retaining Wall Repairs ..................................................................................................................... C – 16 Annual Street Restriping .................................................................................................................. C – 18 Guardrail Replacement Projects ...................................................................................................... C – 20 Massol Intersection Improvements ................................................................................................. C – 22 Shannon Road Repair ...................................................................................................................... C – 24 Roadside Fire Fuel Reduction .......................................................................................................... C – 26 Parking Lot 4 Repair & Waterproofing ............................................................................................ C – 28 Street Improvement Projects Downtown Parking Lots Seal Coat & Restriping. ............................................................................. C – 34 Hernandez Avenue Storm Drain Improvements ............................................................................. C – 36 Shannon Road Class 1 Multi-Use Path ............................................................................................. C – 38 PROPOSED TABLE OF CONTENTS ii Sidewalk Improvements – Multiple Locations ................................................................................. C – 40 Utility Undergrounding Improvements ........................................................................................... C – 42 Traffic Signal Modernization ............................................................................................................ C – 44 Bicknell Road Storm Drain Improvements ....................................................................................... C – 46 Bicycle & Pedestrian Improvements ................................................................................................ C – 48 Stormwater Master Plan .................................................................................................................. C – 50 Stormwater System – Pollution Prevention Compliance ................................................................ C – 52 Public Arts Gateway ......................................................................................................................... C – 54 Parking Program Implementation ................................................................................................... C – 56 Annual Storm Drain Improvements ................................................................................................. C – 58 Pilot School Busing ........................................................................................................................... C – 60 ADA Transition Plan ......................................................................................................................... C – 62 Highway 17/9 Interchange and Capacity Improvements ................................................................ C – 64 Downtown Streetscape Revitalization ............................................................................................. C – 66 E. Main Street Speed Table/Raised Crosswalk ................................................................................ C – 68 Local Road Safety Plan ..................................................................................................................... C – 70 Blossom Hill Road Traffic Safety ...................................................................................................... C – 72 Winchester Class IV Bikeway ........................................................................................................... C – 74 VMT Mitigation Program ................................................................................................................. C – 76 Kennedy Sidewalk – LGB to Englewood........................................................................................... C – 78 Winchester Boulevard Complete Streets Final Design .................................................................... C – 80 Bridge Projects Quito Road - Bridge Replacement ................................................................................................... C – 86 Highway 17 Bicycle & Pedestrian Bridge – Design .......................................................................... C – 88 PARKS AND TRAILS PROGRAM Park Improvement Projects Parks Playground Fibar Project ........................................................................................................ D – 6 Creek Trail & Parks Pathway & Parking Lot Seal Coat & Striping .................................................... D – 8 Town Plaza Turf Repairs................................................................................................................... D – 10 Outdoor Fitness Equipment ............................................................................................................. D – 12 Vegetation Management – Town-wide ........................................................................................... D – 14 Trail Improvement Projects Open Space Trail Upgrades .............................................................................................................. D – 20 Forbes Mill Footbridge Improvements ............................................................................................ D – 22 Charter Oaks Trail Repair ................................................................................................................. D – 24 Trailhead Connector Project ............................................................................................................ D – 26 PROPOSED TABLE OF CONTENTS iii PUBLIC FACILITIES PROGRAM Infrastructure Projects Building Replacement at Corporation Yard ...................................................................................... E – 6 Facilities Assessment. ....................................................................................................................... E – 8 Library Carpet Replacement ............................................................................................................ E – 10 Town Beautification ......................................................................................................................... E – 12 ADA Upgrade Public Restrooms – Adult Recreation Building ......................................................... E – 14 ADA Restrooms and HR Offices ....................................................................................................... E – 16 Plaza Level Railings – Code Upgrade ............................................................................................... E – 18 Waterproofing – Town-wide ........................................................................................................... E – 20 Sound Mitigation Library Lobby ....................................................................................................... E – 22 Fire Suppression (Halon) for Server Rooms ..................................................................................... E – 24 Police Headquarters Roof Repair ..................................................................................................... E – 26 Adult Recreation Center – Floor Repair ........................................................................................... E – 28 Equipment Projects Information System Upgrade .......................................................................................................... E – 34 Audio / Video System Upgrade ........................................................................................................ E – 36 Town-Wide Document Imaging Project .......................................................................................... E – 38 Engineering Document Archiving .................................................................................................... E – 40 Silicon Valley Regional Interoperability Project (SVRIP) Services ................................................... E – 42 EOC Communication Upgrades ....................................................................................................... E – 44 IT Disaster Recovery Improvements ................................................................................................ E – 46 Computer Aided Dispatch and Records Management System (CAD/RMS) .................................... E – 48 REFERENCE Glossary .................................................................................................................................................. F – 1 Index....................................................................................................................................................... F – 7 Introduction This Page Intentionally Left Blank A - 1 TOWN OF LOS GATOS CIVIC CENTER 110 E. MAIN STREET LOS GATOS, CA 95030 May 6, 2020 Honorable Mayor and Town Council: I am pleased to submit to you the Proposed Fiscal Year (FY) 2020/21 – 2024/25 Five-Year Capital Improvement Program (CIP) for the Town of Los Gatos. The CIP is a comprehensive five-year capital improvement plan designed to identify projects to develop and maintain the Town’s infrastructure, consistent with the Town Council Core Goals of high quality infrastructure, community character, public safety, fiscal stability, good governance, and civic enrichment. This CIP budget message contains: • Town’s Core Goals and Strategic Priorities • CIP Financial Summary - Funding Sources • Proposed FY 2020/21 – 2024/25 CIP Overview • Proposed FY 2020/21 CIP Overview • FY 2019/20 Completed or Withdrawn Projects • Budget Process Overview Guidance for determining capital improvement projects is also derived from key plans, including the General Plan, Bicycle and Pedestrian Master Plan, and the Council’s Strategic Priorities. Specifically, in January 2020, the Town Council established the 2020-22 Strategic Priorities (see page A-2). The Core Goals and Strategic Priorities guide the preparation of both the Capital and Operating Budgets. In terms of capital projects, the Town Council stated its priorities to begin to implement the Comprehensive Parking Study, continue mobility improvements for all transportation modes, manage the vegetation on Town lands to protect against wildfire, and advance other needed improvements. All of these efforts support improving and enhancing traffic/transportation, public safety, and quality of life within the context of prudent fiscal management. In addition to the aforementioned guidance, on December 9, 2019, the Town’s Sales Tax Oversight Committee convened its first meeting. Per the Measure G Sales Tax Ordinance, the Committee’s role is to review the revenues and potential expenditures and advise the Town Council on whether such expenditures meet the Town Council’s objectives as stated in the Ordinance. After reviewing example expenditures from the FY 2019/20 CIP, the Committee’s recommendation to Council was to expend Measure G funds on capital projects associated with road repair and maintenance. All proposed capital projects are described in this document. The reserves and operating expenditures are discussed in more detail in the Proposed FY 2020/21 Operating Budget. PROPOSED CAPITAL IMPROVEMENT PROGRAM Introduction Section A - 2 PROPOSED CAPITAL IMPROVEMENT PROGRAM Introduction Section A - 3 CIP FINANCIAL SUMMARY – FUNDING SOURCES As in the past, the Town continues to be challenged in its attempts to secure a reliable ongoing source of revenue for the Capital Improvements Program. The proposed five-year CIP reflects $6.0 million in ongoing Gas Tax dedicated sources to help fund the proposed $38 million of planned capital improvements. The balance of CIP funding of $32 million is funded by one–time appropriations from the General Fund Appropriated Reserve (GFAR), Utility Undergrounding Funds, Traffic Mitigation Funds, Grant Funds, and Storm Drain Funds as follows: Ongoing Gas Tax 6,050,270$ GFAR 16,067,108 Utility Undeground Funds 4,436,000 Traffic Mitigation Funds 415,027 Grant Funds 11,114,483 Storm Drain Funds 240,000 Total Funding Available 38,322,888$ Funding Sources for the FY 2020/21 - 2024/25 CIP One-Time GAS TAX State Gasoline Tax revenue is distributed to the Town from the State of California and recorded in the Gas Tax Fund. This tax is also known as the “Highway Users Tax” or the “Motor Vehicle Fuel License Tax.” The gasoline tax is an 18-cent per gallon tax on fuel used to propel a motor vehicle or aircraft. Gas Tax revenue is allocated to the Town based on a per gallon of gas purchased within the Town limits and based on population. The estimated Gas Tax revenue totals approximately $1.2 million for FY 2019/20 due to the Road Recovery and Repair Act of 2017 (SB1). These funds can only be used for new construction and reconstruction of Town streets. LOCAL 2010 AND 2016 MEASURE B As part of a voter-approved measure from 2010, the Santa Clara Valley Transportation Agency (VTA) assesses a $10 per vehicle registration surcharge to repair and rehabilitate streets. This funding source is expected to generate approximately $180,000 annually for Los Gatos, which will be used for street rehabilitation Town-wide. In 2016, Santa Clara County voters approved Measure B, a transportation focused sales tax measure. After several years of legal challenges, the funding from Measure B has begun to flow. The most important element of this measure is ongoing road maintenance funding to the Town of $580,663. Additional funds may be distributed to local projects on a competitive basis. GFAR The primary source of funding for the Town’s capital program is the Town’s General Fund Appropriated Reserve (GFAR). By Council direction, this fund receives transfers from the General Fund’s designated Reserve for Future and Special Projects, which receives most of the Town’s annual revenues above operating expenditures after funding all legally restricted reserves at their required levels, including receipt of one-time funds from grants, property sales, and other reserves. Because of the availability of PROPOSED CAPITAL IMPROVEMENT PROGRAM Introduction Section A - 4 General Fund “one-time” funding sources in recent years, the Council approved a General Fund transfer to the GFAR fund in the amount of $2.7 million for FY 2013/14, an additional “one-time” source allocation of $6.6 million for FY 2014/15, and additional funding of $6.9 million for the Almond Grove Street Rehabilitation project in FY 2016/17, $2.8 million funding in FY 2017/18, $2.4 million transfer in FY 2018/19, and $5.8 million transfer in FY 2019/20. For FY 2020/21, the transfer to GFAR is proposed to be $3.4 million. After these allocations, the Reserve for Future Capital and Special Projects forecasted June 30, 2020 balance is $3.3 million. Sufficient balances are anticipated for the following four years of the Plan to allocate approximately $550,000 from the General Fund Reserve for Capital and Special Projects for FY 2021/22 through FY 2024/25. The other revenue source for GFAR is the Construction Impact Fee and a Refuse Vehicle Road Impact Fee. This Construction impact fee is assessed on construction projects based on the square foot size of the project at a rate of $1.14 per square foot. These fees are intended to recover the damage caused to Town streets by construction traffic. Construction Impact fees generate at least $110,000 annually. Refuse Vehicle Road impact Fee estimated to generate $610,000 for FY 2020/21. The funding from GFAR greatly enhances the Town’s ability to implement the CIP; however, it is not enough to support future annual infrastructure maintenance or construct new facilities. Establishing a reliable, dedicated source of funding for basic capital improvements beyond the use of accumulated reserves remains a long-term need and important goal for the Town. UTILITY UNDERGROUND FUNDS The Utility Undergrounding Fund serves as a funding source for activities generally undertaken in conjunction with street improvement projects. The Town receives approximately $30,000 annually in Utility Undergrounding funding which is derived from a Town construction tax of 18 cents charged for each square foot of building addition or alteration within the Town. Total cash balances currently on hand from the utility undergrounding construction tax are approximately $3.1 million at FY 2019/20 year-end. In addition, the Town may have access to over $3.8 million in Rule 20A funds allocated from a percentage of electric bills. PG&E retains and tracks these monies. The Town has identified a project to underground utilities along Los Gatos Boulevard south of Lark Avenue. These projects rely on PG&E for scheduling and have long lead times. Staff expects a six year project design timeline, and is expecting project construction in FY 2020/21. TRAFFIC MITIGATION FUNDS The traffic impact mitigation fee assures that each new development or expansion of use pays its fair share of the transportation improvements needed to accommodate the cumulative traffic impacts. The fee is paid in full prior to issuance of the building permit for new development or expansion of use. This fee continues to play an important role in the Town’s ability to fund roadway improvements. Traffic Mitigation Funds must be used solely for construction of identified traffic and transportation improvement projects. GRANT FUNDS The Town receives grant funds from various sources that help address some of the maintenance and improvement costs associated with Town infrastructure. Grants include federally funded Surface Transportation Program (STP) funds which pay for general roadway capital improvements, and a combination of Federal Innovative Deployment to Enhance Arterials (IDEA) grant funds and State PROPOSED CAPITAL IMPROVEMENT PROGRAM Introduction Section A - 5 Vehicle Registration Fee (VRF) grant funds are contributing to the Traffic Signal Modernization project. In addition, the Town utilizes Community Development Block Grant funds for specific qualifying projects, usually focused on accessibility. Total grant funding for FY 2020/21 is estimated at $1,479,200. STORM DRAIN FUNDS The Town also receives funding from its Storm Drain Fund, which relies on an established charge of $0.75 per square foot of impervious surface created by new development. Depending on development activity, this fee produces approximately $100,000 in revenue annually. This fee has not been adjusted for several years and should be evaluated in the future as part of the NPDES storm water permit process and as part of a continuous review of development related fees. The remaining sources are primarily one-time funds from State or Federal government or from special revenue funds that have often fluctuated in tandem with the economy and the state budget. Examples of one-time funds include Valley Transportation Authority/Transportation Fund for Clean Air (VTA/TFCA) funds and State Proposition 42 Gas Tax funds. PROPOSED FY 2020/21 – 2024/25 CIP OVERVIEW The Capital Improvement Program is broadly grouped into the following categories:  Streets Program, which maintains and ensures functional streets, pedestrian, and bike systems.  Parks Program, which repairs or improves parks, park buildings, trails, and urban forestry.  Public Facilities Program, which constructs and repairs public buildings, and purchases equipment. The proposed CIP projects include both new and carry-forward projects from the prior year as part of the multi-year programming of $33.5 million. Approximately $28.7 million (85.8%) is allocated to the streets, retaining walls, sidewalks, and curbs category; $1.6 million (4.7%) is allocated to parks and trails projects; and $3.2 million (9.5%) is allocated to public facility projects. Allocations are summarized below by type of major improvements within the program categories. Carry-forward from 2019/20 2020/21 Carry-forward and New FY 2020/21 2021/22 2022/23 2023/24 2024/25 Total By Category Total By Program StreetsReconstruct/Resurfacing 3,305,576$ 2,211,715$ 5,517,291 2,836,393$ 2,962,517$ 2,962,517$ 2,962,517$ 17,241,235$ Maintenance & Safety 3,413,980 2,435,000 5,848,980 435,000 435,000 435,000 435,000 7,588,980 Street Improvements 8,870,133 8,195,786 17,065,919 1,546,250 1,162,390 - 65,000 19,839,559 Bridges 235,087 50,000 285,087 5,430,303 - - - 5,715,390 50,385,165$ ParksPark Improvements 850,247 25,000 875,247 - 25,000 - 25,000 925,247$ Trail Improvements 683,812 - 683,812 3,262,500 - - - 3,946,312 4,871,560$ Public FacilitiesInfrastructure Projects 1,975,285 285,000 2,260,285 35,000 35,000 35,000 35,000 2,400,285$ Equipment Projects 921,291 - 921,291 - - - - 921,291 3,321,576$ TOTALS 20,255,412$ 13,202,501$ 33,457,913$ 13,545,446$ 4,619,907$ 3,432,517$ 3,522,517$ 58,578,300$ Five Year CIP Summary FY 2020/21 - 2024/25 CIP by Program Total funding for street reconstruction and resurfacing for the next five years is planned at $17.2 million with approximately $5.5 million allocated in FY 2020/21 including carryovers. Over the five-year period, the CIP proposes $33.1 million for various other street-related infrastructure improvements including street maintenance and resurfacing; curb, gutter and sidewalk maintenance; street intersection improvements; retaining wall reconstruction; crosswalk ramps and safety devices; and storm drain improvements. PROPOSED CAPITAL IMPROVEMENT PROGRAM Introduction Section A - 6 Total funding for parks and trail improvements for the next five years is planned at $4.8 million with approximately $1.5 million allocated in FY 2020/21 including carryovers. Total funding for public facilities infrastucture improvements and equipment projects for the next five years is planned at $3.2 million with approximately $3.8 million allocated in FY 2020/21 including carryovers. Although the Proposed FY 2020/21-2024/25 CIP is a five-year plan, only the first year of the plan is formally adopted with funds appropriated by the Town Council as part of the budget process. Future year projects are funded with designated cash reserves on hand, supplemented by estimated annual revenues for capital funding purposes such as Gas Tax funds and state transportation funds. The scope and funding estimates may change based on the Town’s fiscal situation and evolving priorities. PROPOSED FY 2020/21 OVERVIEW $33.4 million is being proposed in the first year of the CIP and is comprised of approximately $20.2 million in carryover funds from FY 2019/20 and approximately $13.2 million in new funding. The first year of the five year plan (FY 2020/21) continues funding for the Town Council Strategic Priorities, including basic infrastructure needs. Street maintenance remains high Council priority as the Town is making progress to improve its Pavement Condition Index (PCI), a standard rating of street conditions. The PCI reached a recent high rating of 74 in 2008 due to concentrated investments and is now at the level of 70 (2019 survey data). With the new County and State Transportation Funds, the investment in street maintenance of $2,962,517 per year will allow the Town’s PCI to increase to 72 within the next five years. This investment continues to leave a deferred maintenance backlog in excess of $10M. The complete list of the proposed FY 2020/21 carry-forward and proposed projects (categorized by funds and programs) can be found on page A-7. Projects are listed in the Financial Summary section and further described in the project detail pages by category. Below is a summary by category. The total FY 2020/21 CIP is $33.5 million. Grant and TotalAwardsEstimated Street Projects 14,349,805$ 4,228,718$ 1,210,054$ 8,928,701$ 28,717,278$ Park Projects 1,483,841 75,218 - - 1,559,060 Public Facilities Projects 3,114,576 67,000 - - 3,181,576 TOTAL OF CARRY-FORWARD & NEW PROJECTS 18,948,222$ 4,370,936$ 1,210,054$ 8,928,701$ 33,457,913$ * Other Funds include Storm Drain Fund, Traffic Mitigation Funds, Utility Underground Funds GFAR Gas Tax Other * Carry-forward & New FY 2020/21 CIP Projects PROPOSED CAPITAL IMPROVEMENT PROGRAM Introduction Section A - 7 GFAR Grants and Gas Tax Other TotalCARRY-FORWARD PROJECTS Awards Streets *Street Repair & Resurfacing 4,307,237$ -$ 1,210,054$ -$ 5,517,291$ *Annual Street Restriping 169,772 - - - 169,772 *Traffic Calming Projects 19,250 - - - 19,250 *Curb, Gutter & Sidewalk Maintenance 1,667,395 - - - 1,667,395 *Retaining Wall Repairs 536,486 - - - 536,486 *Quito Road - Bridge Replacement 285,087 - - - 285,087 Guardrail Replacement Projects 92,809 980,100 - - 1,072,909 Downtown Parking Lots Seal Coat & Restriping 52,585 - - - 52,585 Hernandez Avenue Storm Drain Improvements - - - - - *Shannon Road Class 1 Multi-use Path 109,896 940,100 - 70,204 1,120,200 Sidewalk Improvements - Multiple Locations 60,000 - - - 60,000 Hwy 17 Bicycle & Pedestrian Bridge-Design - - - - - Pilot School Busing Program 355,056 87,000 - - 442,056 *Utility Undergrounding Improvements - - - 6,766,000 6,766,000 *Traffic Signal Modernization - 1,769,418 - 978,289 2,747,707 Bicycle & Pedestrian Improvements 272,095 - - 33,650 305,745 *Bicknell Road Storm Drain Improvements - - - 60,258 60,258 Stormwater Master Plan 180,000 - - - 180,000 *Annual Storm Drain Improvement Prj - - - 420,300 420,300 Stormwater System - Pollution Prevention Compliance 298,578 - - - 298,578 *Public Art Gateway 25,004 - - - 25,004 Downtown Streetscape Revitalization 1,972,384 - - - 1,972,384 Massol Intersection Improvements 383,167 - - - 383,167 ADA Transition Plan 110,000 - - - 110,000 Highway 17/9 Interchange and Capacity Improvements - - - 600,000 600,000 Winchester Boulevard Complete Streets (Final Design)79,948 - - - 79,948 Parks Open Space Trail Upgrades 152,000 - - - 152,000 *Parks Playground Fibar Project 61,540 - - - 61,540 Charter Oaks Trail Repair Project 364,891 75,218 - - 440,109 Forbes Mill Footbridge Improvements 61,224 - - - 61,224 Town Plaza Turf Repairs 28,000 - - - 28,000 Creek Trail & Parks Path & Parking Lot Seal & Striping 225,000 - - - 225,000 Outdoor Fitness Equipment 60,000 - - - 60,000 Trailhead Connector 30,479 - - - 30,479 Vegetation Management - Town-wide 500,707 - - - 500,707 Public Facilities Audio/Video System Upgrade 42,552 - - - 42,552 Information System Upgrade 77,026 - - - 77,026 Town-wide Document Imaging Project 16,990 - - - 16,990 *Building Replacement at Corporation Yard 977,613 - - - 977,613 Police Headquarters Roof Repair 2,248 - - - 2,248 Library Carpet Replacement 56,500 - - - 56,500 Engineering Document Archiving 11,716 - - - 11,716 Facilities Assessment 80,000 - - - 80,000 *Town Beautification 16,924 - - - 16,924 Silicon Valley Regional Interoperability Project (SVRIP) Service 62,967 - - - 62,967 IT Disaster Recovery Improvements 169,845 - - - 169,845 EOC Communications Upgrade 29,382 - - - 29,382 ADA Upgrade Public Restrooms - Adult Recreation Bldg.183,000 67,000 - - 250,000 Fire Suppression (Halon) for Server Rooms 200,000 200,000 Plaza Level Railings - Code Upgrade 30,000 30,000 Waterproofing Town-wide 75,000 75,000 ADA Restrooms and HR Offices 450,000 450,000 Sound Mitigation in Library Lobby 22,000 22,000 Computer-Aided Dispatch and Records Management System 510,814 510,814 TOTAL OF CARRY-FORWARD PROJECTS (INCLUDES NEW ALLOCATIONS)15,475,167$ 3,918,836$ 1,210,054$ 8,928,701$ 29,532,758$ NEW PROJECTSStreets Roadside Fire Fuel Reduction 250,000$ -$ -$ -$ 250,000$ Parking Lot 4 Repair/Waterproofing 250,000 - - - 250,000 Shannon Road Repair 1,500,000 - - - 1,500,000 Blossom Hill Road Traffic Study 125,000 - - - 125,000 E. Main St. Speed Table/Raised Crosswalk 83,000 86,200 - - 169,200 Local Road Safety Plan 28,000 72,000 - - 100,000 Winchester Class IV Bikeway 688,555 293,900 - - 982,455 VMT Mitigation Program 250,000 - - - 250,000 Parking Program Implementation 198,500 - - - 198,500 Public Facilities Adult Recreation - Floor Repair 100,000 - - - 100,000 TOTAL OF NEW PROJECTS 3,473,055$ 452,100$ -$ -$ 3,925,155$ TOTAL OF CARRY-FORWARD & NEW PROJECTS 18,948,222$ 4,370,936$ 1,210,054$ 8,928,701$ 33,457,913$ * These carry-forward projects include new money for FY 2019/20 in the amount of $20,255,412. Carry-forward & FY 2020/21 CIP Projects PROPOSED CAPITAL IMPROVEMENT PROGRAM Introduction Section A - 8 FY 2019/20 COMPLETED, CONSOLIDATED, OR WITHDRAWN PROJECTS Several projects are expected to be completed by the end of FY 2019/20. The table below outlines the projects, funding sources, and total expenses of the completed projects, which is estimated to be $0.6 million. More details about the completed projects can be found beginning on page A-9. Grant & Traffic Total Awards Mitigation Estimated Street Program Cut-Through Traffic/Wood Road Roundabout Not Proceeding 222,284$ -$ 211,772$ -$ 434,056$ Downtown Parking Study Completed 158,892 - - - 158,892 One-Way Downtown Street Pilot Completed 216,368 - - - 216,368 224 W. Main Street Property Acquisition (Parking Lot 6)Withdrawn 7,813 - - - 7,813 Almond Grove Street Rehabilitation Completed 12,328,275 - - - 12,328,275 Park Program Fence Replacement - Shire Court Completed 996 - - - 996 Public Facilities Program Neighborhood Emergency Preparedness (CERT)Completed 49,928 - - - 49,928 Energy Efficiency Upgrade - Town-wide Completed 1,699,247 - - - 1,699,247 TOTAL OF COMPLETED PROJECTS 14,683,803$ -$ 211,772$ -$ 14,895,575$ * Other Funds include Storm Drain Fund, Gas Tax Funds, Utility Underground Funds Projects Completed or Withdrawn in FY 2019/20 GFAR Other * CONCLUSION The challenge of finding a reliable ongoing revenue stream available for capital projects continues to be a Town priority. Recognizing the realities of funding challenges and uncertain local economic trends, the Town’s FY 2020/21 – 2024/25 Capital Improvement Plan continues a strategy of funding the Town’s most urgent capital needs. I wish to thank all of the Departments, in particular Department Directors and members of their management and support staff, for their many hours of work and tireless efforts to present this Capital Improvement Program to the Town Council, as well as the following staff members: Stephen Conway, Finance Director Gitta Ungvari, Finance and Budget Manager Matt Morley, Parks and Public Works Director Lisa Petersen, Assistant Parks and Public Works Director/Town Engineer Mark Gaeta, Accountant Maurice de Castro, Accountant Bobby Gonzalez, Senior Administrative Analyst Melissa Ynegas, Administrative Analyst Dorrie Romeo, Administrative Technician Kinjal Buch, Senior Engineering Technician Respectfully submitted, Laurel Prevetti Town Manager PROPOSED COMPLETED OR WITHDRAWN CIP PROJECTS FY 2019/20 A - 9 A Almond Grove Rehabilitation E Cut-Through Traffic/Wood Road Roundabout – Not Proceeding B Fence Replacement – Shire Court F Downtown Parking Study C Energy Efficiency Upgrade – Town-wide G One-Way Downtown Street Pilot D Neighborhood Emergency Preparedness – Town-wide H 224 West Main Property Acquisition (Parking Lot 6) – Withdrawn PROPOSED COMPLETED OR WITHDRAWN CIP PROJECTS FY 2019/20 A - 10 A Almond Grove Street Rehabilitation Project Almond Grove Street Rehabilitation Project This project rehabilitated ten streets, providing safe and functional streets and sidewalks. Given the magnitude of this project, the street rehabilitations were phased over several years to minimize construction impacts to the community. Phase 1 completed two streets in 2017 and Phase 2 completed eight streets over three years with construction completion in early 2020. The total project cost was approximately $13,000,000. B Fence Replacement – Shire Court Fence Replacement – Shire Court This project replaced the existing 2x4 wood fence on Shire Court due to rotting. It is an essential safety barrier as it sits above a retaining wall and borders open space. The total project cost was approximately $55,000. C Energy Efficiency Upgrade – Town-wide Energy Efficiency Upgrade – Town-wide This project completed various improvements in Town- owned facilities, which improves energy efficiency and provides cost savings over the long term. Many of the previous fixtures and equipment throughout Town-owned facilities were outdated. While these items were functional, they were not the most energy efficient option. The budget for this project included the energy audit that was completed in FY 18/19 and the installation of energy- saving devices in Town facilities. This project also absorbed past capital projects, including HVAC Chiller Repair (2115), Mechanic Bay Heater (2307), Youth Recreation Center HVAC Replacement (2205), Civic Center Building Energy Efficiency Measures (2110), and Civic Center Exterior Light Replacement (2112). The total project cost was approximately $1,664,000. PROPOSED COMPLETED OR WITHDRAWN CIP PROJECTS FY 2019/20 A - 11 E Cut-Through Traffic/Wood Road Roundabout Cut-Through Traffic/Wood Road Roundabout This project implemented various measures such as the deployment of portable message signs, messages on Caltrans changeable message signs, signal modifications, and temporary street closures to reduce cut-through traffic among other measures. Staff explored advancing the design of a permanent traffic circle at Santa Cruz Avenue at Wood Road, but it was ultimately decided to not proceed with this project. The total project cost was approximately $970,000. F Downtown Parking Study Downtown Parking Study This project funded a consultant to examine parking holistically in the downtown and high school areas. The project scope included analyzing existing parking capacity, providing a recommendation for residential parking around Los Gatos High School, providing recommendations for parking management for time limited parking, analyzing paid parking, and more. The findings will be implemented in the new Parking Program Implementation project. The total project cost was approximately $110,000. D Neighborhood Emergency Preparedness Neighborhood Emergency Preparedness This project added new Neighborhood Incident Command Posts (NICPs) and enhanced existing Posts throughout the Town’s Community Emergency Response Team (CERT) neighborhoods. The NICPs were upgraded with critical medical, safety, communication and other necessary equipment for use in the event of an emergency. The total project cost was approximately $50,000. PROPOSED COMPLETED OR WITHDRAWN CIP PROJECTS FY 2019/20 A - 12 G One-Way Downtown Street Pilot One-Way Downtown Street Pilot This project funded the implementation of a one-way streets pilot for North Santa Cruz and University Avenue between Highway 9 and Main Street. The total project cost was approximately $233,000. H 224 West Main Property Acquisition 224 West Main Property Acquisition (Parking Lot 6) In 2009, the Town purchased a property next to Parking Lot 6 to expand the existing parking lot. This property was purchased by Town Housing/Redevelopment Agency (RDA) funds. Because the State dissolved redevelopment agencies, it is necessary that the Town use an alternative funding source for this purchase if affordable housing is not constructed at this site. This acquisition is withdrawn and reserve funds in the amount of $1,460,210.00 for GFAR are available for future consideration. PROPOSED CAPITAL IMPROVEMENT PROGRAM Introduction Section A - 13 BUDGET PROCESS OVERVIEW The Town of Los Gatos adopts an annual Operating and Capital Budget and an annual budget update of the five year Capital Improvement Program (CIP) for the Town of Los Gatos. The budgets contain summary level information for revenue and expenditure appropriations for the fiscal year beginning July 1st and ending June 30th. The budget documents are prepared in accordance with generally accepted accounting principles (GAAP). Budget Purpose The Operating and Capital Summary Budget and the Capital Improvement Program serve as the Town’s financial plan, as well as a policy document, a communications tool, and an operations guide. Developed with an emphasis on long range planning, service delivery, and program management, a fundamental purpose of these documents is to provide a linkage between the services and projects the Town intends to accomplish, and the resources committed to get the work done. The format of the budget facilitates this linkage by clearly identifying the program purpose, key projects, and work plan goals in relation to revenue and expenditures appropriations. CIP Purpose In particular, the CIP is designed to identify projects and funds required to adequately develop and maintain the Town’s infrastructure, which is consistent with the Town Council strategic goal of maintaining the condition and availability of public facilities. The following plans provide additional guidance in developing priorities for capital improvement projects: • General Plan • Street Improvement Program • Bicycle and Pedestrian Master Plan In addition, project prioritization criteria such as health and safety issues, infrastructure or system condition, short term versus long term impacts, and availability of external funding sources are assessed as part of the process that staff uses to rank projects from high to low in preparing the proposed CIP. As it develops and matures in its application, the Town’s Infrastructure Assessment Program will further support the Town’s long-range Capital Improvement Program, focusing attention on the current and future infrastructure needs of the community and balancing the community’s needs with funding requirements and financial resources. Other technology tools used in CIP development include the use of the geographic information system, the traffic monitoring system, electronic files for tracking unfunded projects and replacement schedules, and an asset management program to track work requests. The Town’s capital projects are categorized as follows: The Streets Program provides funding for maintaining a functional street and pedestrian system. Proposed projects are consistent with the General Plan, provide for a safe and efficient traffic flow through intersections while minimizing unnecessary traffic movement and noise through residential neighborhoods, and provide street lighting for traffic safety at intersections and on public streets. Also included are sidewalk and bicycle lane improvements. The Public Facilities Program includes projects for constructing and repairing public buildings and purchasing equipment. Town buildings include the Civic Center, the Library, Adult Recreation Center, Tait PROPOSED CAPITAL IMPROVEMENT PROGRAM Introduction Section A - 14 Avenue and Forbes Mill properties, and other assets. Although the Town owns the three fire stations within Town limits, the Santa Clara County Fire District maintains them under contract. The Parks Program includes projects for parks, park buildings, urban forestry, trails, and urban beautification. Basis of Budgeting and Accounting Developed on a program basis with fund level authority, the Operating and Capital Budgets represent services and functions provided by the Town in alignment with the resources allocated during the fiscal year. The Town’s Governmental Funds consist of the General Fund, Special Revenue Funds, Debt Service Funds, and Capital Project Funds for both the Town and the Successor Agency of the Town of Los Gatos Redevelopment Agency (RDA). RDA debt is continuing to be paid for the Certificate of Participation (COPs) used to finance the Library. Basis of Accounting and Budget refers to the timing factor concept in recognizing transactions. This basis is a key component of the overall financial system because the budget determines the accounting system. For example, if the budget anticipates revenues on a cash basis, the accounting system must record only cash revenues as receipts. If the budget uses an accrual basis, accounting must do likewise. The Town’s budgeting and accounting systems both use a combination of modified accrual and full accrual basis in the accounting and budget systems. Governmental Fund and Successor Agency Fund budgets are developed using the modified accrual basis of accounting. Under this basis, revenues are estimated for the period if they are susceptible to accrual, e.g. amounts can be determined and will be collected within the current period. Principal and interest on general long-term debt are budgeted as expenditures when due, whereas other expenditures are budgeted for liabilities expected to be incurred during the current period. Proprietary Fund budgets are adopted using the full accrual basis of accounting whereby revenue budget projections are developed recognizing revenues expected to be earned during the period, and expenditures are developed for expenses anticipated to be incurred in the fiscal year. The Town maintains one type of proprietary fund: Internal Service Funds. The Town’s Fiduciary Funds are also budgeted under the modified accrual basis. The Town administers five trust funds. Trust funds are subject to trust agreement guidelines. Summary of Budget Development The Town develops its budgets with a team-based approach. Town Management and the Finance Department guide the process through budget development; however, program budgets and workplans are developed with each Department’s Director, Analyst, and Program Manager’s oversight and expertise. This approach allows for hands-on planning and creates a clearer understanding for both management and staff of a program’s goals and functions to be accomplished in the next budget year. The Development Process Typically, both the Operating and Capital Budget and Capital Improvement Program processes begin early in the calendar year with the Town Council and Town Manager’s collaborative development and refinement of initiatives and directives for the upcoming budget year as reflected in the Council adopted strategic priorities. PROPOSED CAPITAL IMPROVEMENT PROGRAM Introduction Section A - 15 In January, the budget preparation process begins officially for staff with a budget kickoff meeting. Budget assumptions, directives, and initiatives developed by Town Council and management are provided to set the Town’s overall objectives and goals. Department staff identifies and analyzes program revenue and expenditure projections in coordination with Finance/Budget staff and Town Management. Town staff also consults with Town Commissions for their input on specific investments. Capital improvement projects are assessed and refined, and CIP funding and appropriation requirements are finalized. Through rounds of budget briefings and revisions, final proposed program budget and work plans are developed by the end of April. Operational and capital workplans are finalized and the Finance/Budget staff prepares financial summary information. Per the Town Code, the Town Manager submits the entire proposed budget package to the Town Council for its consideration, including Departmental budgets and work plans. CIP Development Process The long term Capital Improvement Program includes projects that have a value of $25,000 or more with a minimum useful life of 5 years at a fixed location. Equipment, operating, and maintenance costs associated with the CIP projects are identified where feasible, and will be included in future operating budgets. Cost estimates for new projects are based on 2017 dollars; however, engineering estimates for carryover projects from the prior year are updated to reflect current industry costs. Under direction from the Town Manager’s Office, the Parks and Public Works Department took the lead in the preparation of the proposed projects for consideration in the FY 2020/21 – 2024/25 Capital Improvement Program. In coordination with other Town Departments, projects were reviewed to ensure that the Town’s priorities are addressed within available resources. In some cases, previously approved projects have been deferred due to reallocation of funding to other priorities and thus have been noted as unfunded projects in each program section of the CIP. The Town Manager’s Office reviews the prioritized list of proposed capital improvement projects and funding sources in conjunction with the preparation of the FY 2018/19 Operating Budget. The Proposed CIP is then presented by the Town Manager to the Town Council. The Proposed CIP is also submitted to the Planning Commission for review to ensure that the proposed projects are consistent with the Town’s General Plan as required by State law (Government Code Section 65401). The Planning Commission will review the CIP to make sure it consistent with the General Plan on May 13, 2020. The CIP is reviewed during this time to determine funding capabilities and project priorities, and to refine project work plans. Although the CIP budget document is prepared separately from the Operating and Capital Budget, CIP program information is incorporated into the Operating and Capital Summary Budget document through the resulting financial appropriations and service level requirements. Budget Adoption During the month of May, the Town Council reviews the proposed Operating and Capital Summary Budget, and the Capital Improvement Program for the five-year period at a public hearing. Notice of the hearing is published in a local newspaper at least ten days prior to the Council’s public hearing date. The public is invited to participate and copies of the proposed budgets are available for review in the Clerk Department, on the Town website, and at the budget hearing. Final Council-directed revisions to the proposed budget are made and the budget documents are resubmitted to the Town Council for final adoption consistent with Los Gatos Town Code Section PROPOSED CAPITAL IMPROVEMENT PROGRAM Introduction Section A - 16 2.30.295(b), which requires the Town Manager to annually prepare and submit a budget to the Town Council. This is accomplished in June at a noticed public hearing. Budget Amendments During the course of the fiscal year, workplan changes and unanticipated needs necessitate adjustments to the adopted budgets. The Town Manager is authorized to transfer appropriations between categories, departments, projects, and programs within a fund in the adopted budget, whereas the Town Council holds the authority for budget increases and decreases, and transfers between funds that may be approved at any Town Council meeting. PROPOSED CAPITAL IMPROVEMENT PROGRAM Introduction Section A - 17 FISCAL YEAR SURPLUS FLOW OF FUNDS PROPOSED CAPITAL IMPROVEMENT PROGRAM Introduction Section A - 18 CAPITAL IMPROVEMENT PROGRAM All Other Funds •Traffic Mitigation •Grant •Storm Drain •Utility Underground New Projects and Multiyear Projects (carryforward) Financial Summaries This Page Intentionally Left Blank PROPOSED CAPITAL IMPROVEMENT PROGRAM Financial Summaries B - 1 FINANCIAL SUMMARIES PROGRAM SUMMARIES Streets Program ....................................................................................................................................... B – 5 Parks Program ........................................................................................................................................ B – 5 Public Facilities Program.......................................................................................................................... B – 6 FUND SUMMARIES Total CIP Fund Summary ......................................................................................................................... B – 9 GFAR Fund ............................................................................................................................................... B – 10 Traffic Mitigation Fund ............................................................................................................................ B – 12 Grants and Awards Project Fund ............................................................................................................. B – 14 Storm Basin Funds ................................................................................................................................... B – 16 Utility Underground Fund........................................................................................................................ B – 18 Gas Tax Fund ........................................................................................................................................... B – 20 0 50 100 150 200 250 300 PROPOSED CAPITAL IMPROVEMENT PROGRAM Financial Summaries B - 2 PROPOSED CAPITAL IMPROVEMENT PROGRAM Financial Summaries B - 3 FINANCIAL SUMMARIES BY PROGRAM PROPOSED CAPITAL IMPROVEMENT PROGRAM Financial Summaries B - 4 FY 2020/21 BUDGET BY PROGRAM CATEGORY (Includes Carryforward and FY 2020/21 Budget) Street Reconstruction & Resurfacing 16%Street Maintenance, Repair & Safety 17% Street Improvements 51% Bridges1% Park Improvements3%Trail Improvements 2% Infrastructure 7% Equipment 3% Carryforward & Budget by Program Category FY 2020/21 Category % Streets Program Street Reconstruction 5,517,291$ 16% Maintenance, Repair & Safety Projects 5,848,980 17% Street Improvements 17,065,919 51% Bridges 285,087 1% Streets Program 28,717,278$ 86% Parks and Trails Program Park Improvements 875,247$ 3% Trail Improvements 683,812 2% Parks Program 1,559,060$ 5% Public Facilities Program Infrastructure 2,260,285$ 7% Equipment 921,291 3% Public Facilities 3,181,576$ 10% TOTAL PROJECT FUNDING 33,457,913$ 100% PROPOSED CAPITAL IMPROVEMENT PROGRAM Financial Summaries B - 5 Street Reconstruction & Resurfacing 9901 Street Repair & Resurfacing 16,008,551$ 2,302,980$ 3,305,576$ 2,211,715$ 2,836,393$ 2,962,517$ 2,962,517$ 2,962,517$ 35,552,766$ Street Maintenance, Repair & Safety 9910 Traffic Calming Projects 195,301 20,449 9,250 10,000 10,000 10,000 10,000 10,000 275,000 9921 Curb, Gutter & Sidewalk Maintenance 2,856,864 6,539 1,367,395 300,000 300,000 300,000 300,000 300,000 5,730,798 9930 Retaining Wall Repairs 1,422,178 4,113 436,486 100,000 100,000 100,000 100,000 100,000 2,362,777 9902 Annual Street Restriping 180,228 - 144,772 25,000 25,000 25,000 25,000 25,000 450,000 0120 Guardrail Replacement Projects 136,986 205 1,072,909 - - - - - 1,210,100 0236 Massol Intersection Improvements 31,250 35,583 383,167 - - - - - 450,000 0008 Shannon Road Repair - - - 1,500,000 - - - - 1,500,000 0130 Roadside Fire Fuel Reduction - - - 250,000 - - - - 250,000 0708 Parking Lot 4 Repair/Waterproofing - - - 250,000 - - - - 250,000 Street Improvements 0705 Downtown Parking Lots Seal Coat & Restriping 24,915 22,500 52,585 - - - - - 100,000 0409 Hernandez Avenue Storm Drain Improvements 17,180 - - - - - - 65,000 82,180 0218 Shannon Road Class 1 Multi-use Path 104 69,000 180,100 940,100 - - - - 1,189,304 0221 Sidewalk Improvements - Multiple Locations - - 60,000 - - - - - 60,000 0225 Utility Undergrounding Improvements - - 2,330,000 4,436,000 - - - - 6,766,000 0227 Traffic Signal Modernization 63,975 118,007 2,332,680 415,027 - - - - 2,929,689 0410 Bicknall Avenue Storm Drain Improvements 145,432 15,500 35,258 25,000 - - - - 221,190 0231 Bicycle & Pedestrian Improvements 249,293 291,489 305,745 - - - - - 846,527 0413 Stormwater Master Plan 3,060 16,940 180,000 - - - - - 200,000 2009 Public Art Gateway - 4,500 20,500 4,504 - - - - 29,504 0414 Stormwater System - Pollution Prevention Compliance 1,422 - 298,578 - - - - - 300,000 0420 Annual Storm Drain Improvements 29,700 - 270,300 150,000 - - - - 450,000 0128 Pilot School Busing Program 148,683 224,035 42,056 400,000 87,000 - - - 901,774 0129 ADA Transition Plan - - 110,000 - - - - - 110,000 0237 Highway 17/9 Interchange and Capacity Improvements - - 600,000 - - - - - 600,000 0235 Downtown Streetscape Revitalization - - 1,972,384 - - - - - 1,972,384 0238 Winchester Boulevard Completer Streets (Final Design)- 200,053 79,948 - 1,459,250 - - - 1,739,250 0131 E. Main St. Speed Table/Raised Crosswalk - - - 169,200 - - - - 169,200 0132 Local Road Safety Plan - - - 100,000 - - - - 100,000 0239 Blossom Hill Road Traffic Study - - - 125,000 - - - - 125,000 0240 Winchester Class IV Bikeway - - - 982,455 - - - - 982,455 0133 VMT Mitigation Program - - - 250,000 - - - - 250,000 0241 Kennedy Sidewalk - LGB to Englewood - - - - - 1,162,390 - - 1,162,390 0242 Parking Program Implementation - - - 198,500 - - - - 198,500 Bridges 0801 Quito Road - Bridge Replacement 64,594 - 235,087 50,000 - - - - 349,681 0803 Hwy 17 Bicycle & Pedestrian Bridge-Design - 234,000 - - 5,430,303 - - - 5,664,303 Total Streets Projects 21,579,715$ 3,565,894$ 15,824,777$ 12,892,501$ 10,247,946$ 4,559,907$ 3,397,517$ 3,462,517$ 75,530,773$ STREETS PROGRAM SUMMARY 2022/23 Budget 2023/24 Budget 2024/25 Budget Expended Through 2018/19 2019/20 Estimated Actuals Estimated Carryfwd to 2020/21 2020/21 Budget Total Budgeted2021/22 Budget Park Improvements 4605 Parks Playground Fibar Project 63,460$ -$ 36,540$ 25,000$ -$ 25,000$ -$ 25,000$ 175,000$ 4609 Creek Trail & Parks Path & Parking Lot Seal & Striping - - 225,000 - - - - - 225,000 4202 Town Plaza Turf Repairs 8,116 - 28,000 - - - - - 36,116 4006 Outdoor Fitness Equipment - - 60,000 - - - - - 60,000 4508 Vegetation Management - Town-wide - - 500,707 - - - - - 500,707 Trail Improvements 4504 Open Space Trail Upgrades - - 152,000 - - - - - 152,000 4503 Charter Oaks Trail Repair Project 72,942 - 440,109 - - - - - 513,051 4507 Forbes Mill Footbridge Improvements 27,397 3,207 61,224 - - - - - 91,828 4505 Trailhead Connector 214 486,747 30,479 - 3,262,500 - - - 3,779,940 Total Parks Projects 172,128$ 489,954$ 1,534,060$ 25,000$ 3,262,500$ 25,000$ -$ 25,000$ 5,533,641$ 2020/21 Budget 2021/22 Budget 2023/24 Budget Expended Through 2018/19 2019/20 Estimated Actuals Estimated Carryfwd to 2020/21 PARKS AND TRAILS PROGRAM SUMMARY 2024/25 Budget Total Budgeted 2022/23 Budget PROPOSED CAPITAL IMPROVEMENT PROGRAM Financial Summaries B - 6 Infrastructure 2302 Building Replacement at Corporation Yard 75,942 112,245 952,613 25,000 25,000 25,000 25,000 25,000 1,265,800 2001 Facilities Assessment 24,142 - 80,000 - - - - - 104,142 2503 Library Carpet Replacement - - 56,500 - - - - - 56,500 2002 Town Beautification 94,240 8,462 6,924 10,000 10,000 10,000 10,000 10,000 159,625 2117 ADA Restrooms and HR Offices - - 300,000 150,000 - - - - 450,000 2116 Plaza Level Railings - Code Upgrade - - 30,000 - - - - - 30,000 2010 Waterproofing Town-wide - - 75,000 - - - - - 75,000 2504 Sound Mitigation in Library Lobby - - 22,000 - - - - - 22,000 6004 Fire Suppression (Halon) for Server Rooms - - 200,000 - - - - - 200,000 2601 ADA Upgrade Public Restrooms - Adult Recreation Bldg.51,882 - 250,000 - - - - - 301,882 2118 Police Headquarters Roof Repair - 47,752 2,248 - - - - - 50,000 2206 Adult Recreation - Floor Repair - - - 100,000 - - - - 100,000 Equipment 6101 Information System Upgrade 188,975 103,553 77,026 - - - - - 369,554 6001 Audio/Video System Upgrade 68,048 - 42,552 - - - - - 110,600 6003 Town-wide Document Imaging Project 198,011 - 16,990 - - - - - 215,000 2305 Engineering Document Archiving 8,284 40,000 11,716 - - - - - 60,000 6305 Silicon Valley Regional Interoperability Project (SVRIP) Service 395,176 486 62,967 - - - - - 458,628 6103 EOC Communications Upgrade 19,618 1,000 29,382 - - - - - 50,000 6104 IT Disaster Recovery Improvements 7,942 22,213 169,845 - - - - - 200,000 6301 Computer-Aided Dispatch and Records Management System 10,290 14,186 510,814 - - - - - 535,290 Total Facilities Projects 1,142,549$ 349,897$ 2,896,576$ 285,000$ 35,000$ 35,000$ 35,000$ 35,000$ 4,814,022$ Total Streets, Parks and Trails, and Public Facilities Projects 22,894,392$ 4,405,745$ 20,255,412$ 13,202,501$ 13,545,446$ 4,619,907$ 3,432,517$ 3,522,517$ 85,878,436$ PUBLIC FACILITIES PROGRAM 2022/23 Budget 2023/24 Budget 2024/25 Budget Total Budgeted Expended Through 2018/19 2019/20 Estimated Actuals Estimated Carryfwd to 2020/21 2020/21 Budget 2021/22 Budget PROPOSED CAPITAL IMPROVEMENT PROGRAM Financial Summaries B - 7 FINANCIAL SUMMARIES BY FUND PROPOSED CAPITAL IMPROVEMENT PROGRAM Financial Summaries B - 8 FY 2020/21 PROJECT SUMMARY BY FUND (Includes Carryforward and FY 2020/21 Budget) GFAR 57% Traffic Mitigation Fund5% Grant Funds13%Storm Drain Funds1% Utility Underground Fund 20% Gas Tax Fund 4% ` Carryforward & Budget by Fund FY 2020/21 Fund % GFAR 18,948,222$ 57% Traffic Mitigation Fund 1,611,939 5%Grant Funds 4,370,936 13% Storm Drain Funds 480,558 1% Utility Underground Fund 6,836,204 20% Gas Tax Fund 1,210,054 4% Total Budget by Fund 33,457,913$ 100.0% PROPOSED CAPITAL IMPROVEMENT PROGRAM Financial Summaries B - 9 Beginning Fund Balance 411 GFAR 4,295,606$ 8,518,983$ 13,417,762$ 2,789,898$ 1,130,822$ 499,506$ 249,890$ 411 Reserved for Parking 1,460,210 - 2,920,420 1,460,210 1,460,210 1,460,210 1,460,210 411 Reserved for Comcast PEG 50,000 - 100,000 50,000 50,000 50,000 50,000 411 Reserved for Almond Grove 2,579,997 - - - - - - 411 VTA Vehicle Registration Fees 133,169 - - - - - - 471 Traffic Mitigation 304,648 304,648 304,648 304,648 304,648 304,648 304,648 421 Grant Fund 124,615 124,615 (415,876) (210,038) (297,038) (297,038) (297,038) 461 Storm Basin #1 932,416 932,416 993,373 892,843 943,203 994,741 1,047,465 462 Storm Basin #2 1,800,548 1,800,548 1,820,150 1,749,278 1,803,928 1,859,766 1,916,821 463 Storm Basin #3 (104,407) (104,407) (119,883) (297,465) (296,405) (295,284) (294,111) 472 Underground Utilities 3,079,685 3,079,685 3,062,696 110,019 140,569 171,269 202,129 481 Gas Tax 853,821 853,821 311,158 228,422 282,586 336,750 390,914 Total Beginning Fund Balance 15,510,308$ 15,510,308$ 22,394,449$ 7,077,815$ 5,522,523$ 5,084,568$ 5,030,928$ Revenues 411 GFAR 13,177,383$ 11,285,571$ 7,227,765$ 2,264,339$ 2,390,463$ 2,390,463$ 2,390,463$ 471 Traffic Mitigation 2,246,440 293,234 1,621,939 10,000 10,000 10,000 10,000 421 Grant Fund 3,211,080 74,006 4,576,774 8,742,593 805,690 - - 461 Storm Basin #1 49,150 60,957 49,470 50,360 51,538 52,724 53,949 462 Storm Basin #2 53,770 19,602 79,128 54,650 55,838 57,054 58,289 463 Storm Basin #3 1,620 24 2,976 1,060 1,121 1,173 1,236 472 Underground Utilities 52,490 32,011 3,883,527 30,550 30,700 30,860 31,010 481 Gas Tax 1,364,620 1,364,620 1,233,317 1,370,218 1,370,218 1,370,218 1,370,218 Total Revenues 20,156,552$ 13,130,025$ 18,674,895$ 12,523,770$ 4,715,568$ 3,912,493$ 3,915,166$ TOTAL SOURCE OF FUNDS 35,666,861$ 28,640,334$ 41,069,344$ 19,601,585$ 10,238,091$ 8,997,061$ 8,946,094$ Capital Program Expenditures 411 GFAR 19,744,392$ 2,948,755$ 18,948,222$ 3,505,799$ 2,604,163$ 2,222,463$ 2,247,463$ 471 Traffic Mitigation 2,228,282 283,234 1,611,939 - - - - 421 Grant Fund 3,472,206 614,496 4,370,936 8,829,593 805,690 - - 461 Storm Basin #1 100,000 - 150,000 - - - - 462 Storm Basin #2 100,000 - 150,000 - - - - 463 Storm Basin #3 121,058 15,500 180,558 - - - 65,000 472 Underground Utilities 2,449,204 49,000 6,836,204 - - - - 481 Gas Tax 1,801,282 1,801,282 1,210,054 1,210,054 1,210,054 1,210,054 1,210,054 Total Capital Program Expenditures 30,016,424$ 5,712,269$ 33,457,913$ 13,545,446$ 4,619,907$ 3,432,517$ 3,522,517$ Transfers Out & Other Sources 411 GFAR 417,616 417,616 417,616 417,616 417,616 417,616 417,616 411 GFAR Designated for Parking 1,460,210$ -$ 2,920,420$ 1,460,210$ 1,460,210$ 1,460,210$ 1,460,210$ 411 Reserved for Comcast PEG 50,000 - 100,000 50,000 50,000 50,000 50,000 471 Traffic Mitigation 10,000 10,000 10,000 10,000 10,000 10,000 10,000 481 Gas Tax 106,000 106,000 106,000 106,000 106,000 106,000 106,000 Total Transfers Out & Designated 2,043,826$ 533,616$ 3,554,036$ 2,043,826$ 2,043,826$ 2,043,826$ 2,043,826$ Unrestricted 3,606,611$ 22,394,449$ 4,057,395$ 4,012,313$ 3,574,358$ 3,520,718$ 3,379,751$ TOTAL USE OF FUNDS 35,666,861$ 28,640,334$ 41,069,344$ 19,601,585$ 10,238,091$ 8,997,061$ 8,946,094$ FY 2024/25Carryfwd & FY 2020/21 FY 2021/22 FY 2022/23 FY 2023/24USE of FUNDS Adjusted Budget FY 2019/20 Estimated FY 2019/20 FY 2023/24Estimated FY 2019/20 FY 2024/25 Source and Use Summary Schedule All Capital Improvement Program Funds Adjusted Budget FY 2019/20 Carryfwd & FY 2020/21 FY 2021/22 FY 2022/23SOURCE of FUNDS PROPOSED CAPITAL IMPROVEMENT PROGRAM Financial Summaries B - 10 Adjusted Budget Estimated Budget & Carryfwd Proposed Proposed Proposed Proposed 2019/20 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 SOURCE OF FUNDS Beginning Fund BalanceDesignated for Parking 1,460,210$ -$ 2,920,420$ 1,460,210$ 1,460,210$ 1,460,210$ 1,460,210$ Reserved for Comcast PEG 50,000 - 100,000 50,000 50,000 50,000 50,000 Reserved for Almond Grove 2,579,997 - - - - - - VTA Vehicle Registration Fees 133,169 - - - - - - Unrestricted 4,295,606 8,518,983 13,417,762 2,789,898 1,130,822 499,506 249,890 Total Beginning Fund Balance 8,518,983$ 8,518,983$ 16,438,182$ 4,300,108$ 2,641,032$ 2,009,716$ 1,760,100$ RevenuesUse of Reserves - Parking -$ -$ -$ -$ -$ -$ -$ Construction Impact Fees 110,000 86,915 110,000 110,000 110,000 110,000 110,000 Refuse Vehicle Road Impact Fee 619,553 619,553 619,553 745,676 871,800 871,800 871,800 School Busing Fare Revenue 46,500 16,935 46,500 - - - - Developers Contributions 428,000 350,000 78,000 78,000 78,000 78,000 78,000 Cost Sharing - Curbs & Gutters 10,000 58,188 10,000 10,000 10,000 10,000 10,000 Cost Sharing - Traffic Calming 10,000 - 10,000 10,000 10,000 10,000 10,000 Slurry Seal - 49,075 - - - - - Pavement Rehab-Crack & Seal - Measure B Funding 180,000 - 360,000 180,000 180,000 180,000 180,000 Other Contributions - 27,370 - - - - - One-way Downtown Street - 910 - - - - - Other Contributions - City of San Jose 275,000 208,831 66,169 - - - - Misc CIP refund - 64,865 - - - - - 2016 Measure B Funding 1,741,989 1,507,338 815,314 580,663 580,663 580,663 580,663 PG&E Financing for Energency Efficiency Upgrades (2008)1,439,995 - 1,439,995 - - - - Library Lobby Sound Mit 20,755 - 20,755 - - - - Operating Transfers In From General Fund 5,858,207 5,858,207 3,401,479 550,000 550,000 550,000 550,000 From Open Space Reserve 152,000 152,000 - - - - - From General Plan Update - - 250,000 - - - - From Stores and Vehicle Maintenance Funds 972,384 972,384 - - - - - From Equipment Replacement 525,000 525,000 - - - - - From Facility Maintenance 788,000 788,000 - `- - - Total Revenues 13,177,383$ 11,285,571$ 7,227,765$ 2,264,339$ 2,390,463$ 2,390,463$ 2,390,463$ TOTAL SOURCE OF FUNDS 21,696,366$ 19,804,553$ 23,665,947$ 6,564,447$ 5,031,495$ 4,400,179$ 4,150,563$ USE OF FUNDSTotal Completed Projects 4,607,713$ 1,273,078$ -$ -$ -$ -$ -$ Carryforward ProjectsOpen Space Trail Upgrades 152,000 - 152,000 - - - - Parks Playground Fibar Project 36,540 - 61,540 - 25,000 - 25,000 Forbes Mill Footbridge Improvements 64,431 3,207 61,224 - - - - Charter Oaks Trail Repair Project 364,891 - 364,891 - - - - Creek Trail & Parks Path & Parking Lot Seal & Striping 225,000 - 225,000 - - - - Town Plaza Turf Repairs 28,000 - 28,000 - - - - Outdoor Fitness Equipment 60,000 - 60,000 - - - - Trailhead Connector 174,226 143,747 30,479 - - - - Vegetation Management - Town-wide 500,707 - 500,707 - - - - Building Replacement at Corporation Yard 1,064,858 112,245 977,613 25,000 25,000 25,000 25,000 Library Carpet Replacement 56,500 - 56,500 - - - - Facilities Assessment 80,000 - 80,000 - - - - Information System Upgrade 180,579 103,553 77,026 - - - - Audio/Video System Upgrade 42,552 - 42,552 - - - - Town-wide Document Imaging Project 16,990 - 16,990 - - - - Engineering Document Archiving 51,716 40,000 11,716 - - - - Police Headquarters Roof Repair 50,000 47,752 2,248 - - - - Town Beautification 15,386 8,462 16,924 10,000 10,000 10,000 10,000 Silicon Valley Regional Interoperability Project (SVRIP) Service 63,452 486 62,967 - - - - EOC Communications Upgrade 30,382 1,000 29,382 - - - - IT Disaster Recovery Improvements 192,058 22,213 169,845 - - - - ADA Upgrade for Public Restrooms - Rec Building 183,000 - 183,000 - - - - Fire Suppression (Halon) for Server Rooms 200,000 - 200,000 - - - - Plaza Level Railings - Code Upgrade 30,000 - 30,000 - - - - Waterproofing Town-wide 75,000 - 75,000 - - - - ADA Restrooms and HR Offices 300,000 - 450,000 - - - - Sound Mitigation in Library Lobby 22,000 - 22,000 - - - - Computer-Aided Dispatch and Records Management System 525,000 14,186 510,814 - - - - Street Repair & Resurfacing 3,807,274 501,698 4,307,237 1,626,339 1,752,463 1,752,463 1,752,463 Annual Street Restriping 144,772 - 169,772 25,000 25,000 25,000 25,000 Traffic Calming Projects 29,699 20,449 19,250 10,000 10,000 10,000 10,000 Curb, Gutter & Sidewalk Maintenance 1,373,934 6,539 1,667,395 300,000 300,000 300,000 300,000 Retaining Wall Repairs 440,599 4,113 536,486 100,000 100,000 100,000 100,000 Quito Road - Bridge Replacement 235,087 - 285,087 - - - - Guardrail Replacement Projects 93,015 205 92,809 - - - - Downtown Parking Lots Seal Coat & Restriping 75,085 22,500 52,585 - - - - Shannon Road Class 1 Multi-use Path 129,896 20,000 109,896 - - - - Sidewalk Improvements - Multiple Locations 60,000 - 60,000 - - - - Pilot School Busing Program 266,091 224,035 355,056 - - - - Bicycle & Pedestrian Improvements 394,306 122,211 272,095 - - - - Stormwater Master Plan 196,940 16,940 180,000 - - - - Stormwater System - Pollution Prevention Compliance 298,578 - 298,578 - - - - Public Art Gateway 25,000 4,500 25,004 - - - - Winchester Boulevard Complete Streets (Final Design)280,000 200,053 79,948 463,250 - - - Downtown Streetscape Revitalization 1,972,384 - 1,972,384 - - - - Massol Intersection Improvements 418,750 35,583 383,167 - - - - ADA Transition Plan 110,000 - 110,000 - - - - New ProjectsAdult Recreation - Floor Repair - - 100,000 - - - - Kennedy Sidewalk - LGB to Englewood - - - - 356,700 - - Roadside Fire Fuel Reduction - - 250,000 - - - - Parking Lot 4 Repair/Waterproofing - - 250,000 - - - - Shannon Road Repair - - 1,500,000 - - - - Blossom Hill Road Traffic Study - - 125,000 - - - - E. Main St. Speed Table/Raised Crosswalk - - 83,000 - - - - Local Road Safety Plan - - 28,000 - - - - Winchester Class IV Bikeway - - 688,555 - - - - BPOC over Highway 17 (final design)- - - 946,210 - - - VMT Mitigation Program - - 250,000 - - - - Parking Program Implementation - - 198,500 - - - - Total Project Expenditures 19,744,392$ 2,948,755$ 18,948,222$ 3,505,799$ 2,604,163$ 2,222,463$ 2,247,463$ p Operating Transfers Out Transfer to Equipment Replacement -$ -$ -$ -$ -$ Transfer to GF 417,616 417,616 417,616 417,616 417,616 417,616 417,616Total Operating Transfers Out 417,616$ 417,616$ 417,616$ 417,616$ 417,616$ 417,616$ 417,616$ Designated for Parking 1,460,210$ -$ 2,920,420$ 1,460,210$ 1,460,210$ 1,460,210$ 1,460,210$ Reserved for Comcast PEG 50,000 - 100,000 50,000 50,000 50,000 50,000 Reserved for VTA Vehicle Registration Fees 133,169 - - - - - - Unrestricted 24,148 16,438,182 1,279,688 1,130,822 499,506 249,890 (24,726) Total Ending Fund Balance 1,534,358$ 16,438,182$ 4,300,108$ 2,641,032$ 2,009,716$ 1,760,100$ 1,485,484$ TOTAL USE OF FUNDS 21,696,366$ 19,804,553$ 23,665,947$ 6,564,447$ 5,031,495$ 4,400,179$ 4,150,563$ GENERAL FUND APPROPRIATED RESERVES (GFAR)STATEMENT OF SOURCE AND USE OF FUNDS PROPOSED CAPITAL IMPROVEMENT PROGRAM Financial Summaries B - 11 Carryforward Projects4504Open Space Trail Upgrades -$ 152,000$ -$ -$ -$ -$ -$ 152,000$ 1605 Parks Playground Fibar Project 63,460 36,540 25,000 - 25,000 - 25,000 175,000 3104 Charter Oaks Trail Repair Project 109 364,891 - - - - - 365,000 4507 Forbes Mill Footbridge Improvements 30,603 61,224 - - - - - 91,828 4202 Town Plaza Turf Repairs 8,116 28,000 - - - - - 36,116 4609 Creek Trail & Parks Path & Parking Lot Seal & Striping - 225,000 - - - - - 225,000 4006 Outdoor Fitness Equipment - 60,000 - - - - - 60,000 4505 Trailhead Connector 143,961 30,479 - - - - - 174,440 4508 Vegetation Management - Town-wide - 500,707 - - - - - 500,707 6001 Audio/Video System Upgrade 68,048 42,552 - - - - - 110,600 6101 Information System Upgrade 292,528 77,026 - - - - - 369,554 6003 Town-wide Document Imaging Project 198,011 16,990 - - - - - 215,000 2302 Building Replacement at Corporation Yard 188,187 952,613 25,000 25,000 25,000 25,000 25,000 1,265,800 2118 Police Headquarters Roof Repair 47,752 2,248 - - - - - 50,000 2503 Library Carpet Replacement - 56,500 - - - - - 56,500 2305 Engineering Document Archiving 48,284 11,716 - - - - - 60,000 2001 Facilities Assessment 24,142 80,000 - - - - - 104,142 2002 Town Beautification 102,702 6,924 10,000 10,000 10,000 10,000 10,000 159,625 6305 Silicon Valley Regional Interoperability Project (SVRIP) Servi 395,661 62,967 - - - - - 458,628 6104 IT Disaster Recovery Improvements 30,155 169,845 - - - - - 200,000 6103 EOC Communications Upgrade 20,618 29,382 - - - - - 50,000 2601 ADA Upgrade Public Restrooms - Adult Recreation Bldg.- 183,000 - - - - - 183,000 6004 Fire Suppression (Halon) for Server Rooms - 200,000 - - - - - 200,000 2116 Plaza Level Railings - Code Upgrade - 30,000 - - - - - 30,000 2010 Waterproofing Town-wide - 75,000 - - - - - 75,000 2117 ADA Restrooms and HR Offices - 300,000 150,000 - - - - 450,000 2504 Sound Mitigation in Library Lobby - 22,000 - - - - - 22,000 6301 Computer-Aided Dispatch and Records Management System 24,476 510,814 - - - - - 535,290 9901 Street Repair & Resurfacing 8,629,582 3,305,576 1,001,661 1,626,339 1,752,463 1,752,463 1,752,463 19,820,547 9902 Annual Street Restriping 180,228 144,772 25,000 25,000 25,000 25,000 25,000 450,000 9910 Traffic Calming Projects 215,750 9,250 10,000 10,000 10,000 10,000 10,000 275,000 9921 Curb, Gutter & Sidewalk Maintenance 2,863,403 1,367,395 300,000 300,000 300,000 300,000 300,000 5,730,798 9930 Retaining Wall Repairs 1,426,291 436,486 100,000 100,000 100,000 100,000 100,000 2,362,777 0801 Quito Road - Bridge Replacement 64,594 235,087 50,000 - - - - 349,681 0120 Guardrail Replacement Projects 137,191 92,809 - - - - - 230,000 0705 Downtown Parking Lots Seal Coat & Restriping 47,415 52,585 - - - - - 100,000 0218 Shannon Road Class 1 Multi-use Path 20,104 109,896 - - - - - 130,000 0221 Sidewalk Improvements - Multiple Locations - 60,000 - - - - - 60,000 0803 Hwy 17 Bicycle & Pedestrian Bridge-Design - - - 946,210 - - - 946,210 0128 Pilot School Busing Program 372,718 42,056 313,000 - - - - 727,774 0231 Bicycle & Pedestrian Improvements 217,906 272,095 - - - - - 490,000 0413 Stormwater Master Plan 20,000 180,000 - - - - - 200,000 0414 Stormwater System - Pollution Prevention Compliance 1,422 298,578 - - - - - 300,000 2009 Public Art Gateway 4,500 20,500 4,504 - - - - 29,504 0235 Downtown Streetscape Revitalization - 1,972,384 - - - - - 1,972,384 0236 Massol Intersection Improvements 66,833 383,167 - - - - - 450,000 0129 ADA Transition Plan - 110,000 - - - - - 110,000 0238 Winchester Boulevard Complete Streets (Final Design)200,053 79,948 - 463,250 - - - 743,250 New Projects2206Adult Recreation - Floor Repair - - 100,000 - - - - 100,000 4509 Kennedy Sidewalk - LGB to Englewood - - - - 356,700 - - 356,700 0130 Roadside Fire Fuel Reduction - - 250,000 - - - - 250,000 6004 Parking Lot 4 Repair/Waterproofing - - 250,000 - - - - 250,000 2116 Shannon Road Repair - - 1,500,000 - - - - 1,500,000 2010 Blossom Hill Road Traffic Study - - 125,000 - - - - 125,000 2117 E. Main St. Speed Table/Raised Crosswalk - - 83,000 - - - - 83,000 2504 Local Road Safety Plan - - 28,000 - - - - 28,000 6301 Winchester Class IV Bikeway - - 688,555 - - - - 688,555 0235 VMT Mitigation Program - - 250,000 - - - - 250,000 0236 Parking Program Implementation - - 198,500 - - - - 198,500 Total GFAR Projects 16,154,801$ 13,461,002$ 5,487,220$ 3,505,799$ 2,604,163$ 2,222,463$ 2,247,463$ 45,682,911$ 2021/22 Budget 2023/24 Budget 2020/21 Budget Total Budgeted Expended Through 2019/20 Estimated Carryfwd to 2020/21 2022/23 Budget GFAR FUND PROJECT SUMMARY 2024/25 Budget PROPOSED CAPITAL IMPROVEMENT PROGRAM Financial Summaries B - 12 Adjusted Budget Estimated Budget & Carryfwd Proposed Proposed Proposed Proposed2019/20 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 SOURCE OF FUNDS Beginning Fund BalanceUnrestricted 304,648$ 304,648$ 304,648$ 304,648$ 304,648$ 304,648$ 304,648$ Deferred Traffic MitigationTotal Beginning Fund Balance 304,648$ 304,648$ 304,648$ 304,648$ 304,648$ 304,648$ 304,648$ RevenuesDeferred Revenue 2,130,313$ 293,234$ 1,621,939$ 10,000$ 10,000$ 10,000$ 10,000$ In-Lieu Fees 116,126 - - - - - - Total Revenues 2,246,440$ 293,234$ 1,621,939$ 10,000$ 10,000$ 10,000$ 10,000$ TOTAL SOURCE OF FUNDS 2,551,087$ 597,882$ 1,926,587$ 314,648$ 314,648$ 314,648$ 314,648$ USE OF FUNDSCompleted ProjectsTLG / Shannon Imrpovement 20,000$ -$ -$ -$ -$ -$ -$ Cut-Through Traffic/Wood Road Roundabout 261,581 33,446 - - - - - Blossom Hill/Cherry Blossom Intersection Improve 500,000 - - - - - - Carryforward Projects Hwy 17 Bicycle & Pedestrian Bridge-Design 147,005$ 147,005$ -$ -$ -$ -$ -$ Bike & Pedestrian Improvements 34,028 378 33,650 - - - - Traffic Signal Modernization 665,668 102,406 978,289 - - - - Highway 17/9 Interchange and Capacity Improve 600,000 - 600,000 - - - - Proposed Projects Total Project Expenditures 2,228,282$ 283,234$ 1,611,939$ -$ -$ -$ -$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ Total Operating Transfers 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ Ending Fund Balance Unrestricted 312,805$ 304,648$ 304,648$ 304,648$ 304,648$ 304,648$ 304,648$ Total Ending Fund Balance 312,805$ 304,648$ 304,648$ 304,648$ 304,648$ 304,648$ 304,648$ TOTAL USE OF FUNDS 2,551,087$ 597,882$ 1,926,587$ 314,648$ 314,648$ 314,648$ 314,648$ TRAFFIC MITIGATION FUNDSTATEMENT OF SOURCE AND USE OF FUNDS PROPOSED CAPITAL IMPROVEMENT PROGRAM Financial Summaries B - 13 Carryforward Projects 0803 Hwy 17 Bicycle & Pedestrian Bridge-Design 147,005 - - - - - - 147,005 0227 Traffic Signal Modernization 125,000 563,262 415,027 - - - - 1,103,289 0231 Bicycle & Pedestrian Improvements 41,350 33,650 - - - - - 75,000 0237 Highway 17/9 Interchange and Capacity Improvements - 600,000 - - - - - 600,000 New ProjectsTotal Traffic Mitigation Projects 313,355$ 1,196,912$ 415,027$ -$ -$ -$ -$ 1,925,294$ TRAFFIC MITIGATION FUND PROJECTS Expended Through 2019/20 Total Budgeted 2024/25 Budget Estimated Carryfwd to 2020/21 2021/22 Budget 2020/21 Budget 2022/23 Budget 2023/24 Budget PROPOSED CAPITAL IMPROVEMENT PROGRAM Financial Summaries B - 14 Adjusted Budget Estimated Budget & Carryfwd Proposed Proposed Proposed Proposed 2019/20 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 SOURCE OF FUNDSBeginning Fund Balance Unrestricted 124,615$ 124,615$ (415,876)$ (210,038)$ (297,038)$ (297,038)$ (318,413)$ Total Beginning Fund Balance 124,615$ 124,615$ (415,876)$ (210,038)$ (297,038)$ (297,038)$ (297,038)$ Revenues Traffic Signal Modernization 1,387,596 60,258 1,327,339 - - - - Charter Oaks Trail Repair Project 98,889 12,290 86,599 - - - - Trailhead Connector 343,000 1,458 341,542 3,262,500 - - - Hwy 17 Bicycle & Pedestrian Bridge-Design 52,995 - 52,995 4,484,093 - - - Bike & Ped Improvements (BHR East & West)281,500 - 242,000 - - - - Guardrail Replacement Projects 980,100 - 980,100 - - - - ADA Upgrade Public Restrooms - Adult Recreation Bldg 67,000 - 67,000 - - - - Sidewalk Improvements Shannon/LGB/Cherry Blossom - - 940,100 - - - - E. Main St. Speed Table/ Raised Crosswalk - - 86,200 - - - - Winchester Class IV Bikeway - - 293,900 - - - - Local Road Safety Program - - 72,000 - - - - Kennedy Sidewalk between LGB and Engelwood - - - - 805,690 - - Winchester Blvd. Complete Streets (Final Design)- - - 996,000 - - - School Bus Pilot Program - - 87,000 - - - - Total Revenues 3,211,080$ 74,006$ 4,576,774$ 8,742,593$ 805,690$ -$ -$ TOTAL SOURCE OF FUNDS 3,335,695$ 198,621$ 4,160,898$ 8,532,555$ 508,652$ (297,038)$ (297,038)$ USE OF FUNDS Completed ProjectsCarryforward ProjectsCharter Oaks Trail Repair Project 75,218$ -$ 75,218$ -$ -$ -$ -$ Trailhead Connector 343,000 343,000 - 3,262,500 - - - ADA Upgrade Public Restrooms - Adult Recreation Bldg 67,000 - 67,000 - - - - School Bus Pilot Program - - 87,000 87,000 - - - Traffic Signal Modernization 1,785,019 15,601 1,769,418 - - - - Hwy 17 Bicycle & Pedestrian Bridge-Design 52,995 86,995 - 4,484,093 - - - Bike & Ped Improvements 168,873 168,900 - - - - - Winchester Blvd. Complete Streets (Final Design)- - - 996,000 - - - Guardrail Replacement Projects 980,100 - 980,100 - - - - Sidewalk Improvements Shannon/LGB/Cherry Blossom - - 940,100 - - - - Proposed ProjectsE. Main St. Speed Table/ Raised Crosswalk - - 86,200 - - - - Winchester Class IV Bikeway - - 293,900 - - - - Local Road Safety Program - - 72,000 - - - - Kennedy Sidewalk between LGB and Engelwood - - - - 805,690 - - Total Expenditures 3,472,206$ 614,496$ 4,370,936$ 8,829,593$ 805,690$ -$ -$ Ending Fund Balance Unrestricted (136,511)$ (415,876)$ (210,038)$ (297,038)$ (297,038)$ (297,038)$ (297,038)$ Total Ending Fund Balance (136,511)$ (415,876)$ (210,038)$ (297,038)$ (297,038)$ (297,038)$ (297,038)$ TOTAL USE OF FUNDS 3,335,695$ 198,621$ 4,160,898$ 8,532,555$ 508,652$ (297,038)$ (297,038)$ GRANT FUND STATEMENT OF SOURCE AND USE OF FUNDS Note: The grants function primarily on a reimbursement basis. PROPOSED CAPITAL IMPROVEMENT PROGRAM Financial Summaries B - 15 Carryforward Projects 4503 Charter Oaks Trail Repair Project 72,833 75,218 - - - - - 148,051 4505 Trailhead Connector 343,000 - - 3,262,500 - - - 3,605,500 2601 ADA Upgrade Public Restrooms - Adult Recreation Bldg.51,882 67,000 - - - - - 118,882 0120 Guardrail Replacement Projects - 980,100 - - - - - 980,100 0218 Shannon Road Class 1 Multi-use Path - - 940,100 - - - - 940,100 0803 Hwy 17 Bicycle & Pedestrian Bridge-Design 86,995 - - 4,484,093 - - - 4,571,088 0128 Pilot School Busing Program - - 87,000 87,000 - - - 174,000 0227 Traffic Signal Modernization 56,982 1,769,418 - - - - - 1,826,400 0231 Bicycle & Pedestrian Improvements 281,527 - - - - - - 281,527 0238 Winchester Boulevard Complete Streets (Final Design)- - - 996,000 - - - 996,000 New Projects0241Kennedy Sidewalk - LGB to Englewood - - - - 805,690 - - 805,690 0131 E. Main St. Speed Table/Raised Crosswalk - - 86,200 - - - - 86,200 0132 Local Road Safety Plan - - 72,000 - - - - 72,000 0240 Winchester Class IV Bikeway - - 293,900 - - - - 293,900 Total Grant Funded Projects 893,219$ 2,891,736$ 1,479,200$ 8,829,593$ 805,690$ -$ -$ 14,899,438$ 2021/22 Budget 2024/25 Budget Estimated Carryfwd to 2020/21 Expended Through 2019/20 2020/21 Budget GRANT FUNDED PROJECTS 2022/23 Budget 2023/24 Budget Total Budgeted PROPOSED CAPITAL IMPROVEMENT PROGRAM Financial Summaries B - 16 Adjusted Budget Estimated Budget & Carryfwd Proposed Proposed Proposed Proposed 2019/20 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 SOURCE OF FUNDS Beginning Fund Balance Unrestricted 2,628,557$ 2,628,557$ 2,693,640$ 2,344,656$ 2,450,726$ 2,559,223$ 2,670,175$ Total Beginning Fund Balance 2,628,557$ 2,628,557$ 2,693,640$ 2,344,656$ 2,450,726$ 2,559,223$ 2,670,175$ Revenues Drainage Fees 92,500$ 80,583$ 120,374$ 94,350$ 96,237$ 98,162$ 100,125$ Interest 12,040 - 11,200 11,720 12,260 12,790 13,350 Total Revenues 104,540$ 80,583$ 131,574$ 106,070$ 108,497$ 110,952$ 113,475$ TOTAL SOURCE OF FUNDS 2,733,097$ 2,709,140$ 2,825,214$ 2,450,726$ 2,559,223$ 2,670,175$ 2,783,650$ USE OF FUNDS Completed Projects Carryforward Projects Hernandez Ave Storm Drain Improvements - - - - - - 65,000 Bicknall Avenue Storm Drain Improvements 50,758 15,500 60,258 - - - - Annual Storm Drain Improvement Prj 270,300 - 420,300 - - - - Proposed Projects Total Expenditures 321,058$ 15,500$ 480,558$ -$ -$ -$ 65,000$ Ending Fund Balance Unrestricted 2,412,039$ 2,693,640$ 2,344,656$ 2,450,726$ 2,559,223$ 2,670,175$ 2,718,650$ Total Ending Fund Balance 2,412,039$ 2,693,640$ 2,344,656$ 2,450,726$ 2,559,223$ 2,670,175$ 2,718,650$ TOTAL USE OF FUNDS 2,733,097$ 2,709,140$ 2,825,214$ 2,450,726$ 2,559,223$ 2,670,175$ 2,783,650$ STORM BASIN FUNDSSTATEMENT OF SOURCE AND USE OF FUNDS PROPOSED CAPITAL IMPROVEMENT PROGRAM Financial Summaries B - 17 Carryforward Projects 0409 Hernandez Avenue Storm Drain Improvements 17,180$ -$ -$ -$ -$ -$ 65,000$ 82,180$ 0410 Bicknell Road Storm Drain Improvements 160,932 35,258 25,000 - - - - 221,190 0420 Annual Storm Drain Improvement Prj 29,700 270,300 150,000 - - - - 450,000 New ProjectsTotal Storm Basin Funds Projects 207,812$ 305,558$ 175,000$ -$ -$ -$ 65,000$ 753,370$ Total Budgeted Estimated Carryfwd to 2020/21 2020/21 Budget 2021/22 Budget 2023/24 Budget 2024/25 Budget 2022/23 Budget Expended Through 2019/20 STORM BASIN FUNDS PROJECTS PROPOSED CAPITAL IMPROVEMENT PROGRAM Financial Summaries B - 18 Adjusted Budget Estimated Budget & Carryfwd Proposed Proposed Proposed Proposed 2019/20 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 SOURCE OF FUNDS Beginning Fund Balance Unrestricted 3,079,685$ 3,079,685$ 3,062,696$ 110,019$ 140,569$ 171,269$ 202,129$ Total Beginning Fund Balance 3,079,685$ 3,079,685$ 3,062,696$ 110,019$ 140,569$ 171,269$ 202,129$ Revenues Construction Tax 30,000$ 9,521$ 50,479$ 30,000$ 30,000$ 30,000$ 30,000$ Interest 22,490 22,490 22,490 550 700 860 1,010 Balamce from PG&E - - 3,810,558 - - - - Total Revenues 52,490$ 32,011$ 3,883,527$ 30,550$ 30,700$ 30,860$ 31,010$ TOTAL SOURCE OF FUNDS 3,132,175$ 3,111,696$ 6,946,223$ 140,569$ 171,269$ 202,129$ 233,139$ USE OF FUNDS Completed Projects Carryforward Projects PG&E Undergrounding 2,330,000$ -$ 6,766,000$ -$ -$ -$ -$ Sidewalk Improve Shannon/LGB/Cherry Bl 119,204 49,000 70,204 - - - - New Projects Total Expenditures 2,449,204$ 49,000$ 6,836,204$ -$ -$ -$ -$ Operating Transfers Total Operating Transfers -$ -$ -$ -$ -$ -$ -$ Ending Fund Balance Unrestricted 682,971 3,062,696 110,019 140,569 171,269 202,129 233,139 Total Ending Fund Balance 682,971$ 3,062,696$ 110,019$ 140,569$ 171,269$ 202,129$ 233,139$ TOTAL USE OF FUNDS 3,132,175$ 3,111,696$ 6,946,223$ 140,569$ 171,269$ 202,129$ 233,139$ UTILITY UNDERGROUND FUNDSTATEMENT OF SOURCE AND USE OF FUNDS PROPOSED CAPITAL IMPROVEMENT PROGRAM Financial Summaries B - 19 Carryforward Projects0225Utility Undergrounding Improvements -$ 2,330,000$ 4,436,000$ -$ -$ -$ -$ 6,766,000$ 0218 Shannon Road Class 1 Multi-use Path 49,000 70,204 - - - - - 119,204$ New ProjectsTotal Utility Undergrounding Projects 49,000$ 2,400,204$ 4,436,000$ -$ -$ -$ -$ 6,885,204$ 2023/24 Budget UTILITY UNDERGROUND FUND PROJECTS Total Budgeted 2022/23 Budget 2024/25 Budget Expended Through 2019/20 Estimated Carryfwd to 2020/21 2020/21 Budget 2021/22 Budget PROPOSED CAPITAL IMPROVEMENT PROGRAM Financial Summaries B - 20 Adjusted Budget Estimated Budget & Carryfwd Proposed Proposed Proposed Proposed 2019/20 2019/20 2020/21 2021/22 2022/23 2023/24 2024/25 SOURCE OF FUNDS Beginning Fund Balance Unrestricted 853,821$ 853,821$ 311,158$ 228,422$ 282,586$ 336,750$ 390,914$ Total Beginning Fund Balance 853,821$ 853,821$ 311,158$ 228,422$ 282,586$ 336,750$ 390,914$ Revenues Gas Tax 500,722$ 500,722$ 458,122$ 509,024$ 509,024$ 509,024$ 509,024$ Gas Tas - Traffic Congestion 257,284 257,284 247,247 274,719 274,719 274,719 274,719 Loan Repayment 34,509 34,509 - - - - - Road Maintenance Rehabilitation 570,895 570,895 526,739 585,265 585,265 585,265 585,265 Interest 1,210 1,210 1,210 1,210 1,210 1,210 1,210 Total Revenues 1,364,620$ 1,364,620$ 1,233,317$ 1,370,218$ 1,370,218$ 1,370,218$ 1,370,218$ TOTAL SOURCE OF FUNDS 2,218,441$ 2,218,441$ 1,544,476$ 1,598,640$ 1,652,804$ 1,706,968$ 1,761,132$ USE OF FUNDS Carryforward Projects St Repair & Resurfacing 1,801,282 1,801,282 1,210,054 1,210,054 1,210,054 1,210,054 1,210,054 Proposed Projects Total Expenditures 1,801,282$ 1,801,282$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ Operating Transfers 106,000$ 106,000$ 106,000$ 106,000$ 106,000$ 106,000$ 106,000$ Total Operating Transfers 106,000$ 106,000$ 106,000$ 106,000$ 106,000$ 106,000$ 106,000$ Ending Fund Balance Unrestricted 311,158$ 311,158$ 228,422$ 282,586$ 336,750$ 390,914$ 445,078$ Total Ending Fund Balance 311,158$ 311,158$ 228,422$ 282,586$ 336,750$ 390,914$ 445,078$ TOTAL USE OF FUNDS 2,218,441$ 2,218,441$ 1,544,476$ 1,598,640$ 1,652,804$ 1,706,968$ 1,761,132$ GAS TAX FUND STATEMENT OF SOURCE AND USE OF FUNDS PROPOSED CAPITAL IMPROVEMENT PROGRAM Financial Summaries B - 21 Carryforward Projects9901Street Repair & Resurfacing 9,681,949$ -$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 15,732,219$ New ProjectsTotal Gas Tax Fund Projects 9,681,949$ -$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 15,732,219$ Total Budgeted Estimated Carryfwd to 2020/21 2020/21 Budget 2021/22 Budget 2022/23 Budget Expended Through 2019/20 2023/24 Budget 2024/25 Budget GAS TAX FUND PROJECTS PROPOSED CAPITAL IMPROVEMENT PROGRAM Financial Summaries B - 22 Streets Program This Page Intentionally Left Blank STREETS PROGRAM DIRECTORY PROPOSED C - 1 STREET RECONSTRUCTION AND RESURFACING PROJECTS PAGE 9901 Street Repair & Resurfacing C – 6 STREET REPAIRS, MAINTENANCE & SAFETY PROJECTS 9910 Traffic Calming Projects C – 12 9921 Curb, Gutter & Sidewalk Maintenance C – 14 9930 Retaining Wall Repairs C – 16 9902 Annual Street Restriping C – 18 0120 Guardrail Replacement Projects C – 20 0236 Massol Intersection Improvement C – 22 0008 Shannon Road Repair C – 24 0130 Roadside Fire Fuel Reduction C – 26 0708 Parking Lot 4 Repair & Waterproofing C – 28 STREET IMPROVEMENT PROJECTS 0705 Downtown Parking Lots Seal Coat & Restriping C – 34 0409 Hernandez Avenue Storm Drain Improvements C – 36 0218 Shannon Road Class 1 Multi-Use Path C – 38 0221 Sidewalk Improvements – Multiple Locations C – 40 0225 Utility Undergrounding Improvements C – 42 0227 Traffic Signal Modernization C – 44 0410 Bicknell Road Storm Drain Improvements C – 46 0231 Bicycle & Pedestrian Improvements C – 48 0413 Stormwater Master Plan C – 50 0414 Stormwater System – Pollution Prevention Compliance C – 52 0232 Public Arts Gateway C – 54 0242 Parking Program Implementation C – 56 0420 Annual Storm Drain Improvements C – 58 0128 Pilot School Busing C – 60 0129 ADA Transition Plan C – 62 0237 Highway 17/9 Interchange and Capacity Improvements C – 64 0235 Downtown Streetscape Revitalization C – 66 0131 E. Main Street Speed Table/Raised Crosswalk C - 68 0132 Local Road Safety Plan C -70 0239 Blossom Hill Road Traffic Study C - 72 0240 Winchester Class IV Bikeway C - 74 0133 VMT Mitigation Program C - 76 0241 Kennedy Sidewalk – LGB to Englewood C - 78 0238 Winchester Boulevard Complete Streets Final Design C - 80 BRIDGE PROJECTS 0801 Quito Road – Bridge Replacement C – 86 0803 Highway 17 Bicycle & Pedestrian Bridge – Design C – 88 PROPOSED STREETS PROGRAM C - 2 PROPOSED STREETS PROGRAM Street Reconstruction & Resurfacing C - 3 PROJECT LOCATIONS A Street Repair & Resurfacing PROPOSED STREETS PROGRAM Street Reconstruction & Resurfacing C - 4 PROGRAM SECTION DIRECTORY PAGE 9901 Street Repair & Resurfacing C – 6 PROPOSED STREETS PROGRAM Street Reconstruction & Resurfacing C - 5 The Streets Program’s Street Reconstruction & Resurfacing section contains Capital Improvement Program projects that resurface or repave the Town’s streets as the primary scope of work. Projects may also encompass minor components of streetscape or street improvements; however, to be categorized in the Street Reconstruction & Resurfacing section, projects must have pavement rehabilitation as their main purpose. Safety issues, traffic levels, the Pavement Condition Index, available funding sources, project costs, and community impacts are all considerations in prioritizing Street Reconstruction & Resurfacing projects in the five-year Capital Improvement Program. This section contains an annual ongoing street rehabilitation project. The dedicated ongoing funding sources for street repair are the Gas Tax, which was increased by SB 1, and Proposition 42, which total approximately $1.2 million for FY 2020/21. In addition, Countywide Measure B (Nov 2016) increased the sales tax by ½ cent for 30 years to fund transportation related projects. One part of 2016 Measure B is a formulaic distribution of funds for roadway maintenance. The Los Gatos annual allocation will be $580,633. Additional sources include grant funding, if secured, such as state programs that focus on funding specific street categories or that funds rehabilitation of specific arterial or collector streets. Other than the funds mentioned above, Los Gatos has limited designated funding sources for maintaining the Town’s roadway system. The Town has a Construction Impact Fee (approximately $110,000 annually) and a Refuse Vehicle Road Impact Fee (approximately $610,000 annually). Both of these sources recover costs for additional street and roadway repairs due to the disproportionate amount of wear and tear caused by construction and other heavy vehicles. STREET RECONSTRUCTION & RESURFACING PROJECTS SUMMARY * Total FY 2019/20 Carryforward $3,305,576 Carryforward Projects 9901 Street Repair & Resurfacing 18,311,531$ 5,517,291$ 2,836,393$ 2,962,517$ 2,962,517$ 2,962,517$ 35,552,766$ New Projects Total Street Reconstruction Projects 18,311,531$ 5,517,291$ 2,836,393$ 2,962,517$ 2,962,517$ 2,962,517$ 35,552,766$ Expended Through 2019/20 FY 2020/21 - 2024/25 CAPITAL IMPROVEMENT PROGRAM STREET RECONSTRUCTION PROJECTS Total Budgeted 2020/21 Budget & Carryfwd* 2024/25 Budget 2022/23 Budget 2023/24 Budget 2021/22 Budget PROPOSED STREETS PROGRAM Street Reconstruction & Resurfacing C - 6 Town Wide Project Name Street Repair & Resurfacing Project Number 811-9901 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This is an ongoing annual project for street rehabilitation throughout Town to enhance vehicle safety and to maintain the Town’s roadway infrastructure. Location This project occurs in various locations including Town-wide arterials, collectors, and neighborhood streets. To meet the SB1 requirements, every year the Council adopts a resolution identifying the streets needing repair. The final streets for the current construction season are identified at the time the specifications are brought forward for Council approval, which generally occurs in the spring. Project Background Street rehabilitation projects are identified and prioritized according to pavement quality reflected by the Pavement Condition Index (PCI), field inspection, traffic level, and safety issues. Every three years, the Town conducts a full assessment on the condition of the streets through a consultant who specializes in the field. This assessment is funded through a grant from the Metropolitan Transportation Commission. The PCI information that results from the survey feeds into a street maintenance software program called StreetSaver. Every jurisdiction in the Bay Area uses the same program and methodology, making it the best practice in the industry. With the PCI information in the StreetSaver database, the program can provide future high-level maintenance programs for the Town. The program emphasizes maintaining streets that have a good (above 70) PCI at that level as ongoing preventive maintenance is more cost efficient than allowing streets to reach lower PCI levels. As with many computer-generated reports, the output requires some validation and adjustment. Staff conducts this element of the work through field observations and consideration of project proximity, all with an eye towards maximizing the value to the Town. The resulting list, sized to the available budget, creates the annual list of streets for this project. Streets in good condition should be maintained with slurry seals. Streets in worse condition can often be treated with a rubber cape seal, which is a cost effective solution for these streets, and is especially suited for residential streets and lower speed collector streets. For arterial streets with a lower PCI, an asphalt overlay is often the preferred solution with the best return on investment over time. Costs are much higher for this approach. Streets in the poor condition category often need to be reconstructed. Reconstruction is the highest cost solution for fixing streets. The Town has focused its resources on TOWN-WIDE PROPOSED STREETS PROGRAM Street Reconstruction & Resurfacing C - 7 arterials and collector streets and has used asphalt overlays, rubber cape seal and slurry seal. Residential streets are typically treated with rubber cape seal and slurry seal. The dedicated ongoing funding sources for street repair are the Gas Tax, which was increased by SB 1, and Proposition 42, which total approximately $1,200,000 for FY 2020/21. In November 2016, voters passed Countywide Measure B. This Measure increased the sales tax by ½ cent for 30 years to fund transportation related projects. One part of 2016 Measure B is a formulaic distribution of funds for roadway maintenance. The Los Gatos annual allocation is $580,633. As part of a voter-approved measure from 2010, the Santa Clara Valley Transportation Agency (VTA) assesses a $10 per vehicle registration surcharge to repair and rehabilitate streets. Eighty percent of the revenues collected by the VTA are returned to the local municipality in which they were generated. The remaining twenty percent is used for regional and County-wide projects. This funding source is expected to generate approximately $180,000 annually for Los Gatos, which will be used for street rehabilitation Town-wide. Other than the annual revenues mentioned above, Los Gatos has limited designated funding sources for maintaining the Town’s roadway system. The Town has a Construction Impact Fee (approximately $110,000 annually) and a Refuse Vehicle Road Impact Fee (approximately $610,000 annually). Both of these sources recover costs for additional street and roadway repairs due to the disproportionate amount of wear and tear caused by construction and other heavy vehicles. Operating Budget Impacts Conducting preventive maintenance on the Town’s roadways extends the life of the streets and reduces the need for extensive reconstruction in the future, reducing staff time spent on road maintenance. Engineering staff time for project design and oversight is addressed in the FY 2020/21 Operating Budget. PROPOSED STREETS PROGRAM Street Reconstruction & Resurfacing C - 8 Project Components & Estimated Timeline Fall 2020 Design Prepare plans and specifications Winter 2021 Bid Process Council approves plans and authorizes bidding the project Summer 2021 Construction Council awards the contract and construction process begins Fall 2021 Completion Project completed Senate Bill 1 (2017-2018, Beall) Road Repair and Accountability Act project list: Location Description Scheduled Completion Estimated Useful Life Winchester from Lark to Santa Cruz Placement of rubber cape seal or overlay to maintain pavement surface. These are arterial roads and are critical for transit needs in the Town. Fall 2021 10 - 25 years Union Avenue from Blossom Hill Road to Los Gatos-Almaden Road Placement of rubber cape seal or overlay to maintain pavement surface. This is an arterial road and is critical for transit needs in the Town. Fall 2022 10 - 25 years Quito Road from Bicknell to Woodbank Placement of rubber cape seal or overlay to maintain pavement surface. This is an arterial road and is critical for transit needs in the Town. Fall 2023 10 - 25 years Santa Cruz Avenue from Blossom Hill Road to Highway 9 Placement of rubber cape seal or overlay to maintain pavement surface. This is a collector road and is critical for transit needs in the Town. Fall 2024 10 - 25 years Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR Vehicle License Fee - 2010 Measure B 1,173,355$ 8,185$ 255,088$ 180,000$ 435,088$ 180,000$ 180,000$ 180,000$ 180,000$ 2,336,628$ VTA Allocation - 2016 Measure B - 1,507,338 234,651 580,663 815,314 580,663 580,663 580,663 580,663 4,645,304 Other GFAR 6,954,529 (1,013,825) 2,815,837 240,998 3,056,835 865,676 991,800 991,800 991,800 12,838,615 Total GFAR 8,127,884$ 501,698$ 3,305,576$ 1,001,661$ 4,307,237$ 1,626,339$ 1,752,463$ 1,752,463$ 1,752,463$ 19,820,547$ GAS TAX & PROP 42 Road Maintenance and Rehabilitation Account (RMRA) -$ 570,895$ -$ 585,265$ 585,265$ 585,265$ 585,265$ 585,265$ 585,265$ 3,497,220$ Other Gas Tax & Prop 42 7,880,666 1,230,387 - 624,789 624,789 624,789 624,789 624,789 624,789 12,234,999 TOTAL GAS TAX & PROP 42 7,880,666$ 1,801,282$ -$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 15,732,219$ TOTAL SOURCE OF FUNDS 16,008,551$ 2,302,980$ 3,305,576$ 2,211,715$ 5,517,291$ 2,836,393$ 2,962,517$ 2,962,517$ 2,962,517$ 35,552,766$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 8,127,884 501,698 3,305,576 1,001,661 4,307,237 1,626,339 1,752,463 1,752,463 1,752,463 19,820,547 TOTAL GFAR 8,127,884$ 501,698$ 3,305,576$ 1,001,661$ 4,307,237$ 1,626,339$ 1,752,463$ 1,752,463$ 1,752,463$ 19,820,547$ GAS TAX & PROP 42 Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 7,880,666 1,801,282 - 1,210,054 1,210,054 1,210,054 1,210,054 1,210,054 1,210,054 15,732,219 TOTAL GAS TAX & PROP 42 7,880,666$ 1,801,282$ -$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 15,732,219$ TOTAL USE OF FUNDS 16,008,551$ 2,302,980$ 3,305,576$ 2,211,715$ 5,517,291$ 2,836,393$ 2,962,517$ 2,962,517$ 2,962,517$ 35,552,766$ STREET REPAIR & RESURFACING Project 811-9901 PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 9 PROJECT LOCATIONS A Traffic Calming Projects F Massol Intersection Improvements B Curb, Gutter, & Sidewalk Maintenance G Shannon Road Repair C Retaining Wall Repairs H Roadside Fire Fuel Reduction D Annual Street Restriping I Parking Lot 4 Repair & Waterproofing E Guardrail Replacement Project PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 10 PROGRAM SECTION DIRECTORY PAGE 9910 Traffic Calming Projects C – 12 9921 Curb, Gutter, & Sidewalk Maintenance C – 14 9930 Retaining Wall Repairs C – 16 9902 Annual Street Restriping C – 18 0120 Guardrail Replacement Project C – 20 0236 Massol Intersection Improvements C – 22 0008 Shannon Road Repair C – 24 0130 Roadside Fire Fuel Reduction C - 26 0708 Parking Lot 4 Repair & Waterproofing C – 28 PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 11 The Streets Program’s Street Repair, Maintenance & Safety Projects section contains Capital Improvement Program projects that repair, maintain, or enhance safety features of the Town’s streets and parking lots as the primary scope of work. Projects may also encompass minor components of streetscape or street improvements; however, to be categorized in this section, street repair, maintenance, or safety enhancements must be the project’s main purpose. Safety issues, available funding sources, project costs, and community impacts are all considerations in prioritizing Street Repair, Maintenance & Safety projects in the five-year Capital Improvement Program. This section contains annual ongoing projects as well as one-time projects. GFAR funding is utilized for the Traffic Calming Projects, which are funded at $10,000 annually. The Annual Street Restriping Project is funded at $25,000 per year. The Curb, Gutter, and Sidewalk Maintenance Project is funded at $300,000 per year. The Retaining Wall Repairs Project is typically funded with an ongoing GFAR stream of $100,000 per year. While annual appropriations are planned for these ongoing projects, funding adjustments may occur from year to year to align with changing priorities and schedules. One-time projects are prioritized by safety factors, community impacts, and the availability of grant funding. GFAR funds may also be utilized to fund a portion of grant driven projects as a grant’s local “match requirement.” Los Gatos does not have an ongoing designated funding source for projects in this section. STREET REPAIRS, MAINTENANCE & SAFETY PROJECTS SUMMARY * Total FY 2019/20 Carryforward $3,413,980 Carryforward Projects 9910 Traffic Calming Projects 215,750$ 19,250$ 10,000$ 10,000$ 10,000$ 10,000$ 275,000$ 9921 Curb, Gutter & Sidewalk Maintenance 2,863,403 1,667,395 300,000 300,000 300,000 300,000 5,730,798 9930 Retaining Wall Repairs 1,426,291 536,486 100,000 100,000 100,000 100,000 2,362,777 9902 Annual Street Restriping 180,228 169,772 25,000 25,000 25,000 25,000 450,000 0120 Guardrail Replacement Projects 137,191 1,072,909 - - - - 1,210,100 0125 Massol Intersection Improvements 66,833 383,167 - - - - 450,000 New Projects 0008 Shannon Road Repair - 1,500,000 - - - - 1,500,000 0130 Roadside Fire Fuel Reduction - 250,000 - - - - 250,000 0708 Parking Lot 4 Repair/Waterproofing - 250,000 - - - - 250,000 Total Maintenance & Safety Projects 4,889,696$ 5,848,980$ 435,000$ 435,000$ 435,000$ 435,000$ 12,478,676$ 2022/23 Budget 2020/21 Budget & Carryfwd* 2021/22 Budget Total Budgeted 2024/25 Budget 2023/24 Budget Expended Through 2019/20 PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 12 Project Name Traffic Calming Projects Project Number 812-9910 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description In accordance with the Town’s Traffic Calming Policy, this project involves conducting minor traffic studies, developing and implementing traffic improvements, and installing roadway devices to further enhance school pedestrian and roadway safety near high-use crosswalks. Location In FY 2020/21, funds will be used to develop a traffic calming project for Shannon Road between Los Gatos Boulevard and Short Road. The process begins with neighborhood meetings for staff to work with residents to develop a temporary traffic calming plan (TTCP). Staff will then poll the residents to determine if the devices should be installed as temporary devices. If a super majority supports the TTCP, staff will have the proposed devices installed. Four to six months after installation, staff will conduct another traffic study in the area to determine the effectiveness of these devices. Upon the completion of this study, staff will poll the residents to determine if the devices should be made permanent. If necessary, funds will be used to remove these devices. Project Background In 2002, the Town implemented a Traffic Calming Policy to address and mitigate neighborhood traffic and pedestrian safety issues, such as speeding and cut-through traffic. This program relies on residents to bring projects forward at the neighborhood level. At the time the Policy was adopted, twelve project areas were under review for traffic calming improvements. To date, 14 projects have been processed, completed, or closed. Traffic calming improvements such as speed bumps, traffic circles, center medians, and bulb-outs were installed where appropriate to slow vehicles or enhance pedestrian safety. Operating Budget Impacts Engineering staff time associated with these projects will be charged to the project as they are identified and delivered. TOWN-WIDE PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 13 Project Components & Estimated Timeline Summer 2020 Construct the speed hump for Massol Avenue removed by the Almond Grove Roadway Project. Schedule, notify residents and hold Neighborhood Traffic Calming meetings for Shannon Road. Fall 2020 Hold Neighborhood Traffic Calming meeting(s) for Shannon Road Winter 2020 Poll Shannon Road residents Spring 2021 Install temporary traffic calming devices for Shannon Road Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 195,301$ 20,449$ 9,250$ 10,000$ 19,250$ 10,000$ 10,000$ 10,000$ 10,000$ 275,000$ TOTAL SOURCE OF FUNDS 195,301$ 20,449$ 9,250$ 10,000$ 19,250$ 10,000$ 10,000$ 10,000$ 10,000$ 275,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 195,301 20,449 9,250 10,000 19,250 10,000 10,000 10,000 10,000 275,000 TOTAL GFAR 195,301$ 20,449$ 9,250$ 10,000$ 19,250$ 10,000$ 10,000$ 10,000$ 10,000$ 275,000$ TOTAL USE OF FUNDS 195,301$ 20,449$ 9,250$ 10,000$ 19,250$ 10,000$ 10,000$ 10,000$ 10,000$ 275,000$ TRAFFIC CALMING PROJECTS Project 812-9910 PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 14 TOWN-WIDE Project Name Curb, Gutter, & Sidewalk Maintenance Project Number 813-9921 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This is an ongoing annual project for the repair and replacement of hazardous curbs, gutters, and sidewalks throughout Town to enhance pedestrian and bicyclist safety and to improve water runoff infrastructure. Location Curb, gutter, and sidewalk repair projects occur throughout the Town based on priority needs. Project Background Curb, gutter, and sidewalk improvements in public parking lots and rights-of-way have historically been funded by the Town. The intent of this project is to keep pace with the deterioration of sidewalks and curbs. Specific project locations are identified and prioritized based on the level of damage and accompanying potential safety issues. The primary source of damage to sidewalks, curbs and gutters is tree root intrusion. Most of the streets in Town have mature trees in the planter areas between the sidewalks and curbs. These trees were planted many years ago without consideration of root growth and its impacts to the sidewalk, curb, and street. Over time, the tree roots cause cracks and raised concrete, leading to uneven surfaces. Staff develops an annual plan for sidewalk repair based on the level of damage as observed and reported by staff and residents, confirmed by staff inspection. The level of repair and maintenance performed in any given year has been limited by available annual funding. Funds are utilized predominantly to address locations where paving projects create a requirement for curb ramps and curb and gutter repair. In addition to sidewalk, curb and gutter maintenance, this project is used for installing Americans with Disabilities Act (ADA) accessible curb ramps on Town streets as required by federal law following Town street maintenance projects. Title II of the ADA obligates a jurisdiction to provide compliant curb ramps whenever streets are resurfaced from one intersection to another. ADA compliance has required a substantial portion of the annual funding allocation. Operating Budget Impacts Potential trip and fall injuries and lawsuits against the Town should be reduced by eliminating hazardous curb, gutter, and sidewalk conditions. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 15 Project Components & Estimated Timeline Fall 2020 Design Project design & development Winter 2021 Bid Process Project bidding & contract award Spring 2021 Construction Project construction Summer 2021 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 2,856,864$ 6,539$ 1,367,395$ 300,000$ 1,667,395$ 300,000$ 300,000$ 300,000$ 300,000$ 5,730,798$ TOTAL SOURCE OF FUNDS 2,856,864$ 6,539$ 1,367,395$ 300,000$ 1,667,395$ 300,000$ 300,000$ 300,000$ 300,000$ 5,730,798$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 2,856,864 6,539 1,367,395 300,000 1,667,395 300,000 300,000 300,000 300,000 5,730,798 TOTAL GFAR 2,856,864$ 6,539$ 1,367,395$ 300,000$ 1,667,395$ 300,000$ 300,000$ 300,000$ 300,000$ 5,730,798$ TOTAL USE OF FUNDS 2,856,864$ 6,539$ 1,367,395$ 300,000$ 1,667,395$ 300,000$ 300,000$ 300,000$ 300,000$ 5,730,798$ CURB, GUTTER & SIDEWALK MAINTENANCE Project 813-9921 PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 16 Project Name Retaining Wall Repairs Project Number 815-9930 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description The Retaining Wall Repair and Replacement Program focuses on the repair and/or replacement of retaining walls that have become structurally deficient. Location Retaining wall repair projects are identified throughout the Town and are prioritized in order of repair based on safety issues, roadway impacts, retaining wall damage, and project costs. Project Background Retaining walls are installed to hold a hillside from sliding and are placed alongside a street at strategic locations where hillside erosion is anticipated. If the retaining wall fails, the street subsequently fails; therefore, it is important to maintain the retaining walls as they are an integral part of the hillside roadway system. Some existing retaining walls have reached the end of their serviceable life and require replacement. Hillside locations are prioritized over smaller roadside embankments in accordance with the potential impacts from failures. Retaining walls are visually inspected annually; however, unanticipated weather events can quickly erode a wall’s integrity and cause failure. Town staff continues to monitor and schedule retaining wall installation and replacement as needed. Due to limited yearly funding for this project, projects are typically bid every two or three years. Operating Budget Impacts Once repaired, improved retaining walls reduce ongoing operating costs associated with maintenance and emergency response. Engineering staff time associated with these projects will be charged to the project as it is delivered. TOWN-WIDE PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 17 Project Components & Estimated Timeline Fall 2021 Design Project design & development Winter 2022 Bid Process Project bidding & contract award Summer 2022 Construction Project construction Fall 2022 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 1,422,178$ 4,113$ 436,486$ 100,000$ 536,486$ 100,000$ 100,000$ 100,000$ 100,000$ 2,362,777$ TOTAL SOURCE OF FUNDS 1,422,178$ 4,113$ 436,486$ 100,000$ 536,486$ 100,000$ 100,000$ 100,000$ 100,000$ 2,362,777$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 1,422,178 4,113 436,486 100,000 536,486 100,000 100,000 100,000 100,000 2,362,777 TOTAL GFAR 1,422,178$ 4,113$ 436,486$ 100,000$ 536,486$ 100,000$ 100,000$ 100,000$ 100,000$ 2,362,777$ TOTAL USE OF FUNDS 1,422,178$ 4,113$ 436,486$ 100,000$ 536,486$ 100,000$ 100,000$ 100,000$ 100,000$ 2,362,777$ RETAINING WALL REPAIRS Project 815-9930 PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 18 Project Name Annual Street Restriping Project Number 811-9902 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project is an annual program that restripes a portion of the Town’s streets, ensuring the safety of vehicles and pedestrians. Location Roadway restriping work is done at various locations throughout the Town based on conditions and available funds. Project Background The Town initiated Town-wide striping in FY 2006/07. Due to deferred striping and marking of the Town’s public streets, any striping that had been accomplished previously was done in conjunction with the resurfacing of specific streets in the Town’s annual street paving project. This annual street restriping program installs new striping and marking for center lanes, bicycle lanes, crosswalks, stop sign and signal light markings, and other roadway signage as needed. Roadway stripes wear out due to traffic and weather which creates a safety concern. The goal is to have Town streets that are properly striped for safe operation and use by the public. Under this project, locations that are not scheduled for street repaving will be prioritized for restriping. The restriping of repaved streets will continue to occur in conjunction with paving contracts. Since FY 2007/08, the ongoing annual GFAR appropriation has been $25,000. Operating Budget Impacts Engineering staff time associated with these projects will be charged to the project as the project is delivered. TOWN-WIDE PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 19 Project Components & Estimated Timeline Winter 2021 Design Project Design & development Spring 2021 Bid Process Project bidding & contract award Summer 2021 Construction Project construction Fall 2021 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 180,228$ -$ 144,772$ 25,000$ 169,772$ 25,000$ 25,000$ 25,000$ 25,000$ 450,000$ TOTAL SOURCE OF FUNDS 180,228$ -$ 144,772$ 25,000$ 169,772$ 25,000$ 25,000$ 25,000$ 25,000$ 450,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 180,228 - 144,772 25,000 169,772 25,000 25,000 25,000 25,000 450,000 TOTAL GFAR 180,228$ -$ 144,772$ 25,000$ 169,772$ 25,000$ 25,000$ 25,000$ 25,000$ 450,000$ TOTAL USE OF FUNDS 180,228$ -$ 144,772$ 25,000$ 169,772$ 25,000$ 25,000$ 25,000$ 25,000$ 450,000$ ANNUAL STREET RESTRIPING Project 811-9902 PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 20 Project Name Guardrail Replacement Project Project Number 812-0120 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description The project will construct a new metal beam guardrail and replace old and damaged guardrails along sections of Town roadways. Location This project will take place in various locations where guardrails are present and are in need of repair. The list of guardrails will be identified and will be brought forward to Council for approval. Project Background There are many roadways throughout Town that are located near hillside areas where guardrails are present. Guardrails are often located on narrow stretches of roadway and protect vehicles and pedestrians from steep hillside embankments. Over the years, due to hillside erosion and years of deferred maintenance, the guardrails have worn out and are in need of repair or replacement. Staff will assess guardrails and determine which ones are in the most need of repair, budget permitting. In FY 2018/19, the Town was awarded $980,100 in grant funds for additional guardrail work throughout the Town, which is being carried forward to FY 2020/21. Operating Budget Impacts Engineering staff time associated with these projects will be charged to the project as they are identified and delivered. TOWN-WIDE PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 21 Project Components & Estimated Timeline Winter 2020 Design Project design & development Fall 2020 Bid Process Project bidding & contract award Winter 2021 Construction Project construction Spring 2021 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 136,986$ 205$ 92,809$ -$ 92,809$ -$ -$ -$ -$ 230,000$ GRANTS & AWARDS - - 980,100 - 980,100 - - - - 980,100 TOTAL SOURCE OF FUNDS 136,986$ 205$ 1,072,909$ -$ 1,072,909$ -$ -$ -$ -$ 1,210,100$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 136,986 205 92,809 - 92,809 - - - - 230,000 TOTAL GFAR 136,986$ 205$ 92,809$ -$ 92,809$ -$ -$ -$ -$ 230,000$ GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 980,100 - 980,100 - - - - 980,100 TOTAL GFAR -$ -$ 980,100$ -$ 980,100$ -$ -$ -$ -$ 980,100$ TOTAL USE OF FUNDS 136,986$ 205$ 1,072,909$ -$ 1,072,909$ -$ -$ -$ -$ 1,210,100$ Project 812-0120GUARDRAIL REPLACEMENT PROJECTS PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 22 Project Name Massol Intersection Improvements Project Number 813-0236 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will add intersection safety improvements. Location This project will take place at the intersection of Massol Avenue and Highway 9. Project Background The intersection as Massol Avenue currently has no traffic control but does have a pedestrian activated flashing beacon that is intended to alert drivers when a pedestrian is crossing. Looking at accident history, this intersection experiences collisions at a higher level than other uncontrolled intersections, including a pedestrian fatality on September 1, 2017. This project will provide green bike lanes approaching the crosswalk from both directions to alert drivers of the changing conditions and help to reduce speeds. In addition, the project will upgrade the existing flashing beacon to a LED rectangular rapidly flashing beacon (RRFB), which are utilized at many of the Town’s other crosswalks. These beacons are much more intense than the existing beacon and would greatly improve the visibility of the crosswalk for drivers. This improvement has the advantage of improving safety while not impacting the flow of traffic. Operating Budget Impacts There will be no Operating Budget impact as a result of this project. Project delivery costs for this project are included in the CIP project’s total cost, which is approximately 12%. PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 23 Project Components & Estimated Timeline Fall 2019 Design Project design & development Spring 2020 Bid process Project bidding & contract award Summer 2020 Construction Project construction Winter 2021 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 31,250$ 35,583$ 383,167$ -$ 383,167$ -$ -$ -$ -$ 450,000$ TOTAL SOURCE OF FUNDS 31,250$ 35,583$ 383,167$ -$ 383,167$ -$ -$ -$ -$ 450,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 31,250 35,583 383,167 - 383,167 - - - - 450,000 TOTAL GFAR 31,250$ 35,583$ 383,167$ -$ 383,167$ -$ -$ -$ -$ 450,000$ TOTAL USE OF FUNDS 31,250$ 35,583$ 383,167$ -$ 383,167$ -$ -$ -$ -$ 450,000$ MASSOL INTERSECTION IMPROVEMENTS Project 813-0236 PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 24 Project Name Shannon Road Repair Project Number 811-0008 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will repair the roadway on Shannon Road. Location This project will take place on Shannon Road between Santa Rosa Drive and Diduca Way. Project Background This portion of Shannon road has experienced long-term pavement cracking and settlement issues related to the downslope portion of approximately 1,300 linear feet of the paved road along Shannon Road between Santa Rosa Drive and Diduca Way. The section of the road was recently annexed into the Town of Los Gatos from unincorporated Santa Clara County. Routine maintenance undertaken by the County had typically consisted of sealing of asphalt pavement cracks and placement of additional asphalt concrete along the settling portions of the roadway to relevel the driving surface. There is reportedly up to 12 feet of asphalt along the outer edge of the road in some locations. Approximately two years ago, measures were undertaken by the County to stabilize the problematic areas of the roadway by injecting polyurethane foam below the outer half of the road embankment within the areas of historic settlement and cracking. The road was annexed to the Town from the County shortly after the completion of this repair. Despite the foam injection work, the road embankment has continued to move downslope and significant pavement distress has re-developed. The settlement has caused some of the injection pipes that were left following injection to protrude up through the pavement surface.  Operating Budget Impacts Engineering staff time associated with this project will be charged to the project as they are identified and delivered. PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 25 Project Components & Estimated Timeline Fall 2020 Design Project design & development Fall 2020 Bid process Project bidding & contract award Spring 2021 Construction Project construction Summer 2021 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ -$ 1,500,000$ 1,500,000$ -$ -$ -$ -$ 1,500,000$ TOTAL SOURCE OF FUNDS -$ -$ -$ 1,500,000$ 1,500,000$ -$ -$ -$ -$ 1,500,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 1,500,000 1,500,000 - - - - - TOTAL GFAR -$ -$ -$ 1,500,000$ 1,500,000$ -$ -$ -$ -$ 1,500,000$ TOTAL USE OF FUNDS -$ -$ -$ 1,500,000$ 1,500,000$ -$ -$ -$ -$ 1,500,000$ SHANNON ROAD REPAIR Project 811-0008 PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 26 Project Name Roadside Fire Fuel Reduction Project Number 812-0130 Department Parks & Public Works Project Manager PPW Superintendent: Jim Harbin Description This project will perform brush/vegetation management work along hillside roadways. Location This project will take place on hillside roadways in Town. Project Background The Town will award a contract to perform brush/vegetation management work along hillside roadways to reduce the fuel risk in Town. These roadways are critical as ingress and egress routes in the Town, essential for both resident evacuation and emergency first responders. Fuel reduction will provide enhanced safety on these routes this project will benefit approximately 1,300 structures and will involve 11 miles of roadside clearing. Operating Budget Impacts Staff time associated with this project will be charged to the project as they are identified and delivered. TOWN-WIDE PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 27 Project Components & Estimated Timeline Fall 2020 Design Project design & development Fall 2020 Bid process Project bidding & contract award Spring 2021 Construction Project construction Spring 2021 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ -$ 250,000$ 250,000$ -$ -$ -$ -$ 250,000$ TOTAL SOURCE OF FUNDS -$ -$ -$ 250,000$ 250,000$ -$ -$ -$ -$ 250,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 250,000 250,000 - - - - 250,000 TOTAL GFAR -$ -$ -$ 250,000$ 250,000$ -$ -$ -$ -$ 250,000$ TOTAL USE OF FUNDS -$ -$ -$ 250,000$ 250,000$ -$ -$ -$ -$ 250,000$ ROADSIDE FIRE FUEL REDUCTION Project 812-0130 PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 28 Project Name Parking Lot 4 Repair & Waterproofing Project Number 817-0708 Department Parks & Public Works Project Manager PPW Superintendent: Jim Harbin Description This project will remove and replace sections of concrete, waterproof the upper deck, and rework the planters of Parking Lot 4. Location This project is located at Parking Lot 4 which is located on Railroad Way between Elm Street and Gray’s Lane Project Background Parking Lot 4, which includes an underground parking garage, was constructed nearly 25 years ago and there have not been any major infrastructure improvements to this facility since then. The concrete deck has deteriorated to the point that has caused water leaking from the upper section to the underground garage below. This project will replace sections of concrete, waterproof the upper deck, and rehabilitate the planting areas. Operating Budget Impacts Staff time associated with this project will be charged to the project as they are identified and delivered. PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 29 Project Components & Estimated Timeline Summer 2019 Design Project design & development Spring 2020 Bid process Project bidding & contract award Summer 2020 Construction Project construction Fall 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ -$ 250,000$ 250,000$ -$ -$ -$ -$ 250,000$ TOTAL SOURCE OF FUNDS -$ -$ -$ 250,000$ 250,000$ -$ -$ -$ -$ 250,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 250,000 250,000 - - - - 250,000 TOTAL GFAR -$ -$ -$ 250,000$ 250,000$ -$ -$ -$ -$ 250,000$ TOTAL USE OF FUNDS -$ -$ -$ 250,000$ 250,000$ -$ -$ -$ -$ 250,000$ PARKING LOT 4 REPAIR & WATERPROOFING Project 817-0708 PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 30 PROPOSED STREETS PROGRAM Street Improvements C - 31 PROJECT LOCATIONS A Downtown Parking Lots Seal Coat & Restriping M Annual Storm Drain Improvements B Hernandez Avenue Storm Drain Improvements N Pilot School Busing Program C Shannon Road Class 1 Multi-use Path O ADA Transition Plan Update D Sidewalk Improvements – Multiple Locations P Highway 17/9 Interchange and Capacity Improvements E Utility Undergrounding Improvements Q Downtown Streetscape Revitalization F Traffic Signal Modernization R E. Main Street Speed Table/Raised Crosswalk G Bicknell Road Storm Drain Improvements S Local Road Safety Plan H Bicycle & Pedestrian Improvements T Blossom Hill Road Traffic Study I Stormwater Master Plan U Winchester Class IV Bikeway J Stormwater System – Pollution Prevention Compliance V VMT Mitigation Program K Public Arts Gateway W Kennedy Sidewalk – LGB to Englewood L Parking Program Implementation X Winchester Boulevard Complete Streets Final Design PROPOSED STREETS PROGRAM Street Improvements C - 32 PROGRAM SECTION DIRECTORY PAGE 0705 Downtown Parking Lots Seal Coat & Restriping C – 34 0409 Hernandez Avenue Storm Drain Improvements C – 36 0218 Shannon Road Class 1 Multi-Use Path C – 38 0221 Sidewalk Improvements – Multiple Locations C – 40 0225 Utility Undergrounding Improvements C – 42 0227 Traffic Signal Modernization C – 44 0410 Bicknell Road Storm Drain Improvements C – 46 0231 Bicycle & Pedestrian Improvements C – 48 0413 Stormwater Master Plan C – 50 0414 Stormwater System – Pollution Prevention Compliance C – 52 2009 Public Arts Gateway C – 54 0242 Parking Program Implementation C – 56 0420 Annual Storm Drain Improvements C – 58 0128 Pilot School Busing C – 60 0129 ADA Transition Plan C – 62 0237 Highway 17/9 Interchange and Capacity Improvements C – 64 0235 Downtown Streetscape Revitalization C – 66 0131 E. Main Street Speed Table/Raised Crosswalk C – 68 0132 Local Road Safety Plan C – 70 0239 Blossom Hill Road Traffic Study C – 72 0240 Winchester Class IV Bikeway C - 74 0133 VMT Mitigation Program C – 76 0241 Kennedy Sidewalk – LGB to Englewood C - 78 0238 Winchester Boulevard Complete Streets Final Design C – 80 PROPOSED STREETS PROGRAM Street Improvements C - 33 The Streets Program’s Street Improvements section contains Capital Improvement Program projects that improve a roadway’s function or structure, other than paving, as the primary scope of work. Typical Street Improvements projects include sidewalk, curb, and gutter improvements, storm drain improvements, the undergrounding of utilities, intersection improvements, sidewalk and median ramps, crosswalk improvements, street lighting, and retaining walls. In this CIP, the Street Improvements section contains one-time projects and no ongoing projects. One-time Street Improvements projects are prioritized based on safety needs, traffic levels, available funding sources, project costs, and community impacts. Traffic Mitigation Funds, Storm Drain Funds, and the Utility Underground Fund all provide designated funding revenue through development fee charges for their related project categories. Los Gatos does not have a designated funding source for other street improvements which do not fall into these categories; however, grants, in-lieu fees, CDBG funds, and community benefit funds are utilized when available. STREET IMPROVEMENT PROJECTS SUMMARY * Total FY 2019/20 Carryforward $8,870,133 Unfunded Projects for future consideration • Montebello Way Island Removal • Blossom Hill Road & Union Avenue Improvements • Los Gatos-Almaden Road Improvements • Union Avenue Widening and Sidewalks • North Santa Cruz Avenue Curb and Gutter Improvements north of Highway 9 • Sidewalk infill across from Fisher Middle School • Downtown Parking Sign Enhancements Carryforward Projects 0705 Downtown Parking Lots Seal Coat & Restriping 47,415$ 52,585$ -$ -$ -$ -$ 100,000$ 0409 Hernandez Avenue Storm Drain Improvements 17,180 - - - - 65,000 82,180 0218 Shannon Road Class 1 Multi-use Path 69,104 1,120,200 - - - - 1,189,304 0221 Sidewalk Improvements - Multiple Locations - 60,000 - - - - 60,000 0225 Utility Undergrounding Improvements - 6,766,000 - - - - 6,766,000 0227 Traffic Signal Modernization 181,982 2,747,707 - - - - 2,929,689 0410 Bicknall Avenue Storm Drain Improvements 160,932 60,258 - - - - 221,190 0420 Annual Storm Drain Improvements 29,700 420,300 - - - - 450,000 0231 Bicycle & Pedestrian Improvements 540,783 305,745 - - - - 846,527 0413 Stormwater Master Plan 20,000 180,000 - - - - 200,000 0414 Stormwater System - Pollution Prevention Compliance 1,422 298,578 - - - - 300,000 2009 Public Art Gateway 4,500 25,004 - - - - 29,504 0128 Pilot School Busing Program 372,718 442,056 87,000 - - - 901,774 0129 ADA Transition Plan - 110,000 - - - - 110,000 0237 Highway 17/9 Interchange and Capacity Improvements - 600,000 - - - - 600,000 0235 Downtown Streetscape Revitalization - 1,972,384 - - - - 1,972,384 0238 Winchester Boulevard Complete Streets (Final Design)200,053 79,948 1,459,250 - - - 1,739,250 New Projects ``0131 E. Main St. Speed Table/Raised Crosswalk - 169,200 - - - - 169,200 0132 Local Road Safety Plan - 100,000 - - - - 100,000 0239 Blossom Hill Road Traffic Study - 125,000 - - - - 125,000 0240 Winchester Class IV Bikeway - 982,455 - - - - 982,455 0133 VMT Mitigation Program - 250,000 - - - - 250,000 0241 Kennedy Sidewalk - LGB to Englewood - - - 1,162,390 - - 1,162,390 0242 Parking Program Implementation - 198,500 - - - - 198,500 Total Street Improvement Projects 1,645,788$ 17,065,919$ 1,546,250$ 1,162,390$ -$ 65,000$ 21,485,347$ 2024/25 Budget Expended Through 2019/20 2022/23 Budget 2021/22 Budget STREET IMPROVEMENT PROJECTS Total Budgeted 2023/24 Budget 2020/21 Budget & Carryfwd* FY 2020/21 - 2024/25 CAPITAL IMPROVEMENT PROGRAM PROPOSED STREETS PROGRAM Street Improvements C - 34 HWY 9 E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV Project Name Downtown Parking Lots Seal Coat & Restriping Project Number 817-0705 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will resurface downtown parking lots by applying a seal coat and then restriping. Location This project is located at various Town-owned parking lots in downtown Los Gatos. Project Background The public parking lots in downtown Los Gatos are heavily used on a daily basis. In order to keep their surfaces in good condition and prevent long term wear and damage, the parking lots need to be resurfaced and restriped. This project is necessary to prevent possible drainage or broken pavement problems in the future. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED STREETS PROGRAM Street Improvements C - 35 Project Components & Estimated Timeline Winter 2020 Preliminary Design Project design & development. Spring 2020 Final Design Project bidding & contract award. Summer 2020 Completion Project completion. Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 24,915$ 22,500$ 52,585$ -$ 52,585 -$ -$ -$ -$ 100,000$ TOTAL SOURCE OF FUNDS 24,915$ 22,500$ 52,585$ -$ 52,585$ -$ -$ -$ -$ 100,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 24,915 22,500 52,585 - 52,585 - - - - 100,000 TOTAL GFAR 24,915$ 22,500$ 52,585$ -$ 52,585$ -$ -$ -$ -$ 100,000$ TOTAL USE OF FUNDS 24,915$ 22,500$ 52,585$ -$ 52,585$ -$ -$ -$ -$ 100,000$ DOWNTOWN PARKING LOTS SEAL COAT & RESTRIPING Project 817-0705 PROPOSED STREETS PROGRAM Street Improvements C - 36 Project Name Hernandez Avenue Storm Drain Improvements Project Number 816-0409 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will improve the Hernandez Avenue storm drain system with the installation of an underground storm drain pipe and sidewalk above. Location The storm drain project is located on the south side of Hernandez Avenue, between Walnut Avenue and Wissahickon Avenue. Project Background Hernandez Avenue is a hillside collector street with an incomplete sidewalk network and storm drain systems alongside the roadway. This street averages over 1,000 vehicles per day, a normal amount for a collector street. At previous neighborhood meetings, residents indicated an interest in having continuous sidewalks, particularly in the area where an open storm drain exists. This project proposes to install an underground storm drain pipe into the existing ditch and put a concrete sidewalk, curb, and gutter system along the roadway to feed runoff water into the storm drain pipe. This street improvement addresses several neighborhood needs, including an improved drainage system, a safer pedestrian area, and an improved appearance of the neighborhood. This project will be funded by the Storm Basin Fund. This project is scheduled for construction in FY 2022/23. Operating Budget Impacts Ongoing operating costs would be significantly reduced as this project would eliminate the need to clean or repair the existing open ditch. Engineering staff time associated with these projects will be charged to the project as it is delivered in FY 2022/23. LO S G A T O S - S A R A T O G A R D HWY 17N SANTA CRUZ AVUNIVERSITY AV PROPOSED STREETS PROGRAM Street Improvements C - 37 Project Components & Estimated Timeline Fall 2021 Design Design project, include alternative methods and estimated costs, and determine best outcome. Winter 2022 Bid Process Obtain bids from licensed contractors and submit to Council for approval. Summer 2023 Construction Construction of storm drains and related street improvements. Fall 2023 Completion Project completed. Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) STORM BASIN #3 17,180$ -$ -$ -$ -$ -$ -$ -$ 65,000$ 82,180$ TOTAL SOURCE OF FUNDS 17,180$ -$ -$ -$ -$ -$ -$ -$ 65,000$ 82,180$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) STORM BASIN #3 Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 17,180 - - - - - - - 65,000 82,180 TOTAL STORM BASIN 17,180$ -$ -$ -$ -$ -$ -$ -$ 65,000$ 82,180$ TOTAL USE OF FUNDS 17,180$ -$ -$ -$ -$ -$ -$ -$ 65,000$ 82,180$ HERNANDEZ AVENUE STORM DRAIN IMPROVEMENTS Project 816-0409 PROPOSED STREETS PROGRAM Street Improvements C - 38 LOS GATOS BLVDBLOSSOM HILL RD SHANNON R D Project Name Shannon Road Class 1 Multi-Use Path Project Number 813-0218 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will construct a Class I multi-use path on one side of Shannon Road between Los Gatos Blvd. and Cherry Blossom Lane. The project will demolish approximately 500 feet of existing sidewalk, fill in approximately 860 feet of sidewalk gap, construct a Class I multi-use path approximately 1360’ length x 10’ width with a 3’ buffer between the path and the travel lane, install new ADA curb ramps, and complete sharrows on Shannon Road within the project limits. The work scope also includes new curb and gutter and utility underground work. These are necessary items to upgrade the street. Location The project is located on Shannon Road between Los Gatos Boulevard and Cherry Blossom Lane. Project Background Shannon Road is a heavily traveled two-lane roadway, especially when the schools are in session. Shannon Road is used by residents dropping off students at various schools, such as Blossom Hill Elementary, Van Meter Elementary, and Fisher Middle Schools. In addition, many parents walk their children to school along this segment of roadway. Shannon Road currently has intermittent sections of sidewalk on the south side of the roadway between Los Gatos Boulevard and Cherry Blossom Lane. Most pedestrians cross Shannon Road to walk along the south side, while some walk along the unimproved shoulder on the north side. This project will complete the sidewalk segment on the north side of the roadway and reduce congestion at Shannon Road and Cherry Blossom Lane, where a 3-way stop is inundated by crossing students, crossing guards, and vehicle traffic during peak school hours. In June 2018 the Town was awarded federal funding of $940,100 by the Santa Clara Valley Transportation Authority (VTA) in the Vehicle Emissions Reductions Based at Schools (VERBS) Grant Program to support this project. Grants are awarded on a reimbursement basis. Although the Town was informed of the award in 2018, the funding will be recognized in the year it is received and will be shifted to the current year as the project progresses. Operating Budget Impacts Engineering staff time for design and construction of this project will be addressed in the FY 2020/21 Operating Budget. PROPOSED STREETS PROGRAM Street Improvements C - 39 Project Components & Estimated Timeline Fall 2021 Design Project design & development Winter 2022 Bid process Project bidding & contract award Summer 2022 Construction Project construction Fall 2022 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 104 20,000 109,896 - 109,896 - - - - 130,000$ GRANTS & AWARDS - - - 940,100 940,100 - - - - 940,100$ UTILITY UNDERGROUNDING - 49,000 70,204 - 70,204 - - - - 119,204$ TOTAL SOURCE OF FUNDS 104$ 69,000$ 180,100$ 940,100$ 1,120,200$ -$ -$ -$ -$ 1,189,304$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed $ - USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 104 20,000 109,896 - 109,896 - - - - 130,000 TOTAL GFAR 104$ 20,000$ 109,896$ -$ 109,896$ -$ -$ -$ -$ 130,000$ GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 940,100 940,100 - - - - 940,100 TOTAL GRANTS & AWARDS -$ -$ -$ 940,100$ 940,100$ -$ -$ -$ -$ 940,100$ UNDERGROUND UTILITIES Salaries and Benfits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acqusition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - 49,000 70,204 - 70,204 - - - - 119,204$ TOTAL UNDERGROUND UTILITIES -$ 49,000$ 70,204$ -$ 70,204$ -$ -$ -$ -$ 119,204$ TOTAL USE OF FUNDS 104$ 69,000$ 180,100$ 940,100$ 1,120,200$ -$ -$ -$ -$ 1,189,304$ SHANNON ROAD CLASS 1 MULTI-USE PATH Project 813-0218 PROPOSED STREETS PROGRAM Street Improvements C - 40 TOWN-WIDE Project Name Sidewalk Improvements – Multiple Locations Project Number 813-0221 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will construct sidewalk, curb, and gutter on the north side of Kennedy Road from Ferris Avenue to Los Gatos Boulevard and on the south side of Mitchell Avenue from George Street to Fisher Avenue. Location This project is located in the following areas: Kennedy Road from Ferris Avenue to Los Gatos Boulevard; Mitchell Avenue from George Street to Fisher Avenue; and Los Gatos Boulevard/Shannon Road. Project Background Kennedy Road from Ferris Avenue to Los Gatos Boulevard currently has a shoulder that is heavily utilized by parents and students walking and biking to school in the morning and afternoons. The sidewalk improvements will complete the connection in this residential block. In 2009, the Town completed the sidewalk installation on the north side of Mitchell Avenue from George Street to Fisher Avenue. Then in 2012, sidewalk was constructed on north and south side of Mitchell Avenue between Los Gatos Boulevard and George Street as part of the redevelopment of the former Honda site. This project will complete the last component of the sidewalks in this heavily utilized pedestrian area between Van Meter Elementary and Fisher Middle Schools. Operating Budget Impacts Engineering staff time for design and construction of this project will be addressed in the FY 2019/20 Operating Budget. PROPOSED STREETS PROGRAM Street Improvements C - 41 Project Components & Estimated Timeline Fall 2019 Design Project design & development Winter 2019 Bid process Project bidding & contact award Spring 2020 Construction Project construction Summer 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$ TOTAL SOURCE OF FUNDS -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 60,000 - 60,000 - - - - - TOTAL GFAR -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$ TOTAL USE OF FUNDS -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$ SIDEWALK IMPROVEMENTS - MULTIPLE LOCATIONS Project 813-0221 PROPOSED STREETS PROGRAM Street Improvements C - 42 HWY 17LOS GATOS BLVDLOS GAT O S - ALMADEN RD Project Name Utility Undergrounding Improvements Project Number 813-0225 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will remove utilities from above ground poles and install them underground. Location This project is located on Los Gatos Boulevard between Lark Avenue and Chirco Drive. Project Background Through the State of California’s Public Utilities Commission, Pacific Gas & Electric (PG&E) collects funds from ratepayers to provide for the undergrounding of utilities. These funds grow in reserve called Rule 20A funds, until such time that local jurisdictions identify an area for this project and begin working with PG&E. The funds are limited to use on roadways where traffic is heavy, making Los Gatos Boulevard a viable location. The Town’s allocation of Rule 20A funds has grown to the point where there is now approximately $3.8M available for programming. These funds will never actually come to the Town, but rather PG&E will deliver the project with coordination from Town staff. In addition to the Rule 20A funds, the Town collects developer fees for utility undergrounding. These funds are held by the Town for future projects. Staff has asked PG&E to look at an expanded project scope utilizing some or all of the Town funds as well. This will take full advantage of economies of scale through design and construction. The timeframe for PG&E to deliver Rule 20A projects has been between seven and ten years; however, indications are that this project may begin sooner, depending upon other PG&E priorities, such as fire safety make identifying firm dates difficult. Operating Budget Impacts There will be no Operating Budget impact as a result of this project. Project delivery costs for this project are included in the CIP project’s total cost. Project delivery costs are estimated at $266,000 over the five-year term of the project or 4% of the total project cost. Project costs are significantly lower on this project due to the efficiencies in the project size and a larger proportion of work that will be coordinated by PG&E. PROPOSED STREETS PROGRAM Street Improvements C - 43 Project Components & Estimated Timeline Winter 2020 Design Project design & development Fall 2020 Construction Project construction begins Spring 2021 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) UTILITY UNDERGROUNDING -$ -$ 2,330,000$ 4,436,000$ 6,766,000$ -$ -$ -$ -$ 6,766,000$ TOTAL SOURCE OF FUNDS -$ -$ 2,330,000$ 4,436,000$ 6,766,000$ -$ -$ -$ -$ 6,766,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) UTILITY UNDERGORUNDING Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 2,330,000 4,436,000 6,766,000 - - - - 6,766,000 TOTAL GFAR -$ -$ 2,330,000$ 4,436,000$ 6,766,000$ -$ -$ -$ -$ 6,766,000$ TOTAL USE OF FUNDS -$ -$ 2,330,000$ 4,436,000$ 6,766,000$ -$ -$ -$ -$ 6,766,000$ UTILITY UNDERGROUNDING IMPROVEMENTS Project 813-0225 PROPOSED STREETS PROGRAM Street Improvements C - 44 Project Name Traffic Signal Modernization Project Number 813-0227 Department Parks & Public Works Project Manager Transportation and Mobility Manager: Ying Smith Description This project will modernize the Town’s traffic signal controllers. Location This project is located Town-wide. Project Background This project will modernize the Town’s traffic signal controllers to allow for greater control depending on traffic conditions, ensure that the current system meets current safety standards, and increase the traffic flow. The Town was awarded several grants through the VTA and the MTC to complement the Town’s investment of Traffic Impact Mitigation Funds. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. TOWN-WIDE PROPOSED STREETS PROGRAM Street Improvements C - 45 Project Components & Estimated Timeline Summer 2018 Design Project design & development Fall 2019 Bid Process Project bidding & contract award Fall 2020 Construction Project construction Spring 2021 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) TRAFFIC MITIGATION 22,594$ 102,406$ 563,262$ 415,027$ 978,289$ -$ -$ -$ -$ 1,103,289$ GRANTS & AWARDS 41,381 15,601 1,769,418 - 1,769,418$ - - - - 1,826,400 TOTAL SOURCE OF FUNDS 63,975$ 118,007$ 2,332,680$ 415,027$ 2,747,707$ -$ -$ -$ -$ 2,929,689$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) TRAFFIC MITIGATIONS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 22,594 102,406 563,262 415,027 978,289 - - - - 1,103,289 TOTAL TRAFFIC MITIGATIONS 22,594$ 102,406$ 563,262$ 415,027$ 978,289$ -$ -$ -$ -$ 1,103,289$ GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 41,380.58 15,601 1,769,418 - 1,769,418 - - - - 1,826,400 TOTAL GRANTS & AWARDS 41,381$ 15,601$ 1,769,418$ -$ 1,769,418$ -$ -$ -$ -$ 1,826,400$ TOTAL USE OF FUNDS 63,975$ 118,007$ 2,332,680$ 415,027$ 2,747,707$ -$ -$ -$ -$ 2,929,689$ TRAFFIC SIGNAL MODERNIZATION Project 813-0227 PROPOSED STREETS PROGRAM Street Improvements C - 46 Project Name Bicknell Road Storm Drain Improvements Project Number 816-0410 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will reroute a Town storm drain line. Location This project is located on Bicknell Road near Montclair. Project Background This project will provide design services for the rerouting of an existing Town storm drain line from private property, after it was determined that the Town does not have a storm drain easement. This project has provided challenges due to right-of-way constraints and connection to the adjacent creek. Over this fiscal year, staff will monitor the project for performance and identify any additional adjustments necessary. Operating Budget Impacts This project will use staff time for construction inspection and management. The staff time for this project is included in the Department’s FY 2020/21 Operating Budget. QUITO RDBICKNELL RD HWY 9 PROPOSED STREETS PROGRAM Street Improvements C - 47 Project Components & Estimated Timeline Fall 2019 Design Project design & development Fall 2019 Construction Project construction Winter 2020 Monitoring Monitoring and adjustment Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) STORM BASIN #3 145,432$ 15,500$ 35,258$ 25,000$ 60,258$ -$ -$ -$ -$ 221,190$ TOTAL SOURCE OF FUNDS 145,432$ 15,500$ 35,258$ 25,000$ 60,258$ -$ -$ -$ -$ 221,190$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) STORM BASIN #2 Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 145,432 15,500 35,258 25,000 60,258 - - - - 221,190 TOTAL STORM BASIN 145,432$ 15,500$ 35,258$ 25,000$ 60,258$ -$ -$ -$ -$ 221,190$ TOTAL USE OF FUNDS 145,432$ 15,500$ 35,258$ 25,000$ 60,258$ -$ -$ -$ -$ 221,190$ BICKNELL ROAD STORM DRAIN IMPROVEMENTS Project 816-0410 PROPOSED STREETS PROGRAM Street Improvements C - 48 Project Name Bicycle & Pedestrian Improvements Project Number 813-0231 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will enhance bicycle and pedestrian safety and mobility throughout the Town. Location This project is located Town-wide. Project Background This project will enhance bicycle and pedestrian safety and mobility Town-wide in the form of multiple projects. As has been done in the previous years, staff will continue to work with Safe Routes to School, Town Commissions, the Town Council, and the general public on prioritizing projects that have been recommended in the Council adopted Bicycle and Pedestrian Master Plan. In addition, this money will be used as matching funds for available grants related to Town bicycle and pedestrian projects. In the past the Town received Transportation Fund for Clean Air Grants for bicycle and pedestrian improvements. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. TOWN-WIDE PROPOSED STREETS PROGRAM Street Improvements C - 49 Project Components & Estimated Timeline Summer 2019 Design Project design & development Fall 2019 Bid Process Project bidding & contract award Winter 2019 Construction Project construction Spring 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 95,694$ 122,211$ 272,095$ -$ 272,095$ -$ -$ -$ -$ 490,000$ GRANTS & AWARDS 112,627 168,900 - - - - - - - 281,527 TRAFFIC MITIIGATION 40,972 378 33,650 - 33,650 - - - - 75,000 TOTAL SOURCE OF FUNDS 249,293$ 291,489$ 305,745$ -$ 305,745$ -$ -$ -$ -$ 846,527$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 95,694 122,211 272,095 - 272,095 - - - - 490,000 TOTAL GFAR 95,694$ 122,211$ 272,095$ -$ 272,095$ -$ -$ -$ -$ 490,000$ GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - Consultant Services - - - - - - - - - Project Construction Expenses 112,627 168,900 - - - - - - - 281,527 TOTAL GRANTS & AWARDS 112,627$ 168,900$ -$ -$ -$ -$ -$ -$ -$ 281,527$ TRAFFIC MITIGATION Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - Consultant Services - - - - - - - - - Project Construction Expenses 40,972 378 33,650 - 33,650 - - - - 75,000 TOTAL TRAFFIC MITIGATION 40,972$ 378$ 33,650$ -$ 33,650$ -$ -$ -$ -$ 75,000$ TOTAL USE OF FUNDS 249,293$ 291,489$ 305,745$ -$ 305,745$ -$ -$ -$ -$ 846,527$ BICYCLE & PEDESTRIAN IMPROVEMENTS Project 813-0231 PROPOSED STREETS PROGRAM Street Improvements C - 50 Project Name Stormwater Master Plan Project Number 816-0413 Department Parks & Public Works Project Manager PPW Director: Matt Morley Description This project will develop a Stormwater Master Plan. Location This project is located Town-wide. Project Background The Town of Los Gatos does not currently have an adopted Stormwater Master Plan. This project will develop a Stormwater Collection System Master Plan and provides the Town of Los Gatos with the necessary planning tools and capital improvement projects to address flood management and water quality within the collector portion of the storm drainage system. The Plan will be developed to help the Town meet its overarching environmental and economic goals. The goal of the Stormwater Master Plan is to manage stormwater runoff proactively to protect water quality and to minimize impacts of localized and downstream flooding by identifying infrastructure improvements for the collection, conveyance, and treatment of stormwater runoff within the Town. The Stormwater Master Plan will prioritize storm drain and water quality improvements within the Town and provides an implementation plan for the construction of conveyance and water quality improvements. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. TOWN-WIDE PROPOSED STREETS PROGRAM Street Improvements C - 51 Project Components & Estimated Timeline Summer 2019 Design Develop request for proposals Fall 2019 Bid Process Award consultant agreement Spring 2020 Report Conduct study Fall 2020 Completion Finalize report Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 3,060$ 16,940$ 180,000$ -$ 180,000$ -$ -$ -$ -$ 200,000$ TOTAL SOURCE OF FUNDS 3,060$ 16,940$ 180,000$ -$ 180,000$ -$ -$ -$ -$ 200,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 3,060 16,940 180,000 - 180,000 - - - - 200,000$ TOTAL GFAR 3,060$ 16,940$ 180,000$ -$ 180,000$ -$ -$ -$ -$ 200,000$ TOTAL USE OF FUNDS 3,060$ 16,940$ 180,000$ -$ 180,000$ -$ -$ -$ -$ 200,000$ STORMWATER MASTER PLAN Project 816-0413 PROPOSED STREETS PROGRAM Street Improvements C - 52 Project Name Stormwater System – Pollution Prevention Compliance Project Number 816-0414 Department Parks & Public Works Project Manager PPW Director: Matt Morley Description This project will install improvements, such as trash capture devices, to reduce pollution in the storm water system. Location This project is located Town-wide. Project Background This project will install solutions, such as multiple trash capture devices in storm inlets, throughout the Town to meet the Municipal Regional Permit Provision C.10 trash reduction requirements. The Town has submitted a plan to meet the requirement to reduce trashload impacts to creeks which are 70% by 2017 and 100% by 2022. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. TOWN-WIDE PROPOSED STREETS PROGRAM Street Improvements C - 53 Project Components & Estimated Timeline Fall 2020 Design Project design & development Winter 2021 Bid Process Project bidding & contact award Spring 2021 Construction Project construction Summer 2021 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 1,422$ -$ 298,578$ -$ 298,578$ -$ -$ -$ -$ 300,000$ TOTAL SOURCE OF FUNDS 1,422$ -$ 298,578$ -$ 298,578$ -$ -$ -$ -$ 300,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 1,422 - 298,578 - 298,578 - - - - 300,000 TOTAL GFAR 1,422$ -$ 298,578$ -$ 298,578$ -$ -$ -$ -$ 300,000$ TOTAL USE OF FUNDS 1,422$ -$ 298,578$ -$ 298,578$ -$ -$ -$ -$ 300,000$ STORMWATER SYSTEM - POLLUTION PREVENTION COMPLIANCE Project 816-0414 PROPOSED STREETS PROGRAM Street Improvements C - 54 Project Name Public Arts Gateway Project Number 821-2009 Department Library Project Manager Library Director: Ryan Baker Description This project will install a public art at a gateway location. Location This project is located on Highway 9 near Alberto Way. Project Background The Arts and Culture Commission identified this project as a way to enhance the appearance of the entrances into Los Gatos. At the January 31, 2017 Priority Setting, Council identified $25,000 for public art and on April 18, 2017 the Arts and Culture Commission proposed the gateway project as the best use of the funds, which Council approved. This project will install the first phase of artwork at Town entrances based on the Town’s Public Art Selection Policy and Procedures. Operating Budget Impacts This project will use staff time for construction inspection and management. The staff time for this project is included in the Department’s FY 2020/21 Operating Budget. PROPOSED STREETS PROGRAM Street Improvements C - 55 Project Components & Estimated Timeline Winter 2018 Call for artist Project design & award Fall 2019 Award Select final design & award Summer 2020 Construction Project construction Fall 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ 4,500$ 20,500$ 4,504$ 25,004$ -$ -$ -$ -$ 29,504$ TOTAL SOURCE OF FUNDS -$ 4,500$ 20,500$ 4,504$ 25,004$ -$ -$ -$ -$ 29,504$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - 4,500 20,500 4,504 25,004 - - - - 29,504 TOTAL GFAR -$ 4,500$ 20,500$ 4,504$ 25,004$ -$ -$ -$ -$ 29,504$ TOTAL USE OF FUNDS -$ 4,500$ 20,500$ 4,504$ 25,004$ -$ -$ -$ -$ 29,504$ PUBLIC ARTS GATEWAY PROJECT Project 821-2009 PROPOSED STREETS PROGRAM Street Improvements C - 56 Project Name Parking Program Implementation Project Number 813-0242 Department Parks & Public Works Project Manager PPW Director: Matt Morley Description This project consists of the phased implementation of the recommendations found in the Comprehensive Parking Study that concluded in early 2020. First phases may include an employee permit program and a design for enhanced signage. Location This project is located downtown and nearby neighborhoods. Project Background In 2019 the Town conducted a Parking Study to identify the needs for parking in Los Gatos. The Parking Study provided a series of recommendations that should be implemented over time. The recommendations include adjustments to time limits, permitting programs, wayfinding or signage enhancements, and other ideas that ensure the existing inventory is utilized effectively. Later stages of the program may look at supply enhancements based on ongoing analysis. Operating Budget Impacts This project will use staff time for project management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED STREETS PROGRAM Street Improvements C - 57 Project Components & Estimated Timeline Fall 2020 Employee Permit Program Implement employee permit program Spring 2021 Signage design Design signage Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ -$ 198,500$ 198,500$ -$ -$ -$ -$ 198,500$ TOTAL SOURCE OF FUNDS -$ -$ -$ 198,500$ 198,500$ -$ -$ -$ -$ 198,500$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 198,500 198,500 - - - - 198,500 TOTAL GFAR -$ -$ -$ 198,500$ 198,500$ -$ -$ -$ -$ 198,500$ TOTAL USE OF FUNDS -$ -$ -$ 198,500$ 198,500$ -$ -$ -$ -$ 198,500$ PARKING PROGRAM IMPLEMENTATION Project 813-0242 PROPOSED STREETS PROGRAM Street Improvements C - 58 Project Name Annual Storm Drain Improvement Project Project Number 816-0420 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will install infill storm drain systems that are required to enhance safety and improve infrastructure to accept water runoff. Location This project is located Town-wide. Project Background The Town is responsible for keeping Town roads clear of excessive water and managing storm water running down Town streets. Storm drain improvements in the Town right of ways and parking lots are necessary to manage water drainage issues within these Town locations. The intent of this project is to keep pace with the needs of the Town’s storm drain system to prevent flooding in the Town right of ways. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. TOWN-WIDE PROPOSED STREETS PROGRAM Street Improvements C - 59 Project Components & Estimated Timeline Summer 2020 Design Project design & development Winter 2020 Bid Process Project bidding & contract award Spring 2021 Construction Project construction Summer 2021 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) STORM BASIN #1 -$ -$ 100,000$ 50,000$ 150,000$ -$ -$ -$ -$ 150,000$ STORM BASIN #2 -$ -$ 100,000$ 50,000$ 150,000$ -$ -$ -$ -$ 150,000$ STORM BASIN #3 29,700$ -$ 70,300$ 50,000$ 120,300$ -$ -$ -$ -$ 150,000$ TOTAL SOURCE OF FUNDS 29,700$ -$ 270,300$ 150,000$ 420,300$ -$ -$ -$ -$ 450,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) STORM BASIN #1 Project Construction Expenses - - 100,000 50,000 150,000 - - - - 150,000$ TOTAL STORM BASIN #1 -$ -$ 100,000$ 50,000$ 150,000$ -$ -$ -$ -$ 150,000$ STORM BASIN #2 Project Construction Expenses -$ -$ 100,000$ 50,000$ 150,000$ -$ -$ -$ -$ 150,000$ TOTAL STORM BASIN #2 -$ -$ 100,000$ 50,000$ 150,000$ -$ -$ -$ -$ 150,000$ STORM BASIN #3 Project Construction Expenses 29,700$ -$ 70,300$ 50,000$ 120,300$ -$ -$ -$ -$ 150,000$ TOTAL STORM BASIN #3 29,700$ -$ 70,300$ 50,000$ 120,300$ -$ -$ -$ -$ 150,000$ TOTAL USE OF FUNDS 29,700$ -$ 270,300$ 150,000$ 420,300$ -$ -$ -$ -$ 450,000$ ANNUAL STORM DRAIN IMPROVEMENT PROJECT Project 816-0420 PROPOSED STREETS PROGRAM Street Improvements C - 60 Project Name Pilot School Busing Project Number 812-0128 Department Parks & Public Works Project Manager Transportation & Mobility Manager: Ying Smith Description This project explores congestion relief through piloting school bus service. The pilot school bus service provides morning and afternoon routes to and from school with neighborhood-based stops. The Town is contracting with a qualified school bus transportation provider through a RFP process. The service schedule and designated pick up and drop off locations are published. Interested families may purchase an annual pass to reserve a seat. The pilot program will provide two routes for a total of 2 ½ years from January 2019 to June 2021. Location This project is located Town-wide. Project Background The Town of Los Gatos and the school community have been exploring new transit services customized to meet the needs of students traveling to and from schools. The primary areas of interest are corridors with the highest level of traffic congestion. Town staff and a consulting team completed a Congestion Relief School Bus Feasibility Study in 2018. The Town Council, at its June 5, 2018 meeting, authorized staff to proceed with a school bus pilot program. At its September 18, 2018 meeting, the Town Council authorized funding to provide a pilot service consisting of two routes for 18 months of service. At its March 3, 2020 meeting, Town Council directed staff to continue the School Bus Pilot Program for an additional year and to return to Council with options to transition the service to a different model. The two-route pilot service started on January 7, 2019 and will continue for school year 2020/21. Operating Budget Impacts The pilot program is funded by the Town as well as fare revenue. This project will use staff time for service design. PPW staff time associated with these projects will be charged to the project as it is delivered. TOWN-WIDE PROPOSED STREETS PROGRAM Street Improvements C - 61 Project Components & Estimated Timeline Summer 2018 Design Service plan design, marketing, customer sign up Fall 2018 Bid Process RFP & service contract award, finalize service plan Winter 2019 Service Launch Provide Pilot Service Summer 2021 Completion Completion of 2 and ½ years of pilot service Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 148,683$ 224,035$ 42,056$ 313,000$ 355,056$ -$ -$ -$ -$ 727,774$ GRANTS & AWARDS -$ -$ -$ 87,000$ 87,000$ 87,000$ -$ -$ -$ 174,000$ TOTAL SOURCE OF FUNDS 148,683$ 224,035$ 42,056$ 400,000$ 442,056$ 87,000$ -$ -$ -$ 901,774$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 148,683 224,035 42,056 313,000 355,056 - - - - 727,774 TOTAL GFAR 148,683$ 224,035$ 42,056$ 313,000$ 355,056$ -$ -$ -$ -$ 727,774$ GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 87,000 87,000 87,000 - - - 174,000 TOTAL GRANTS & AWARDS -$ -$ -$ 87,000$ 87,000$ 87,000$ -$ -$ -$ 174,000$ TOTAL USE OF FUNDS 148,683$ 224,035$ 42,056$ 400,000$ 442,056$ 87,000$ -$ -$ -$ 901,774$ PILOT SCHOOL BUSING Project 812-0128 PROPOSED STREETS PROGRAM Street Improvements C - 62 TOWN-WIDE Project Name ADA Transition Plan Project Number 812-0129 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will update the Town’s ADA Transition Plan as required. Location This project is located Town-wide. Project Background The Americans with Disabilities Act (ADA), enacted on July 26, 1990, provides comprehensive rights to persons with disabilities in different areas including access to public accommodations and transportation. The ADA requires that all public agencies develop a transition plan for eliminating barriers for persons with disabilities. The Town’s ADA Transition Plan has not been updated since 1994, and it is necessary to develop programs that comply with the new standards Operating Budget Impacts This project will use staff time for management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED STREETS PROGRAM Street Improvements C - 63 Project Components & Estimated Timeline Summer 2020 Design Develop request for proposals Fall 2020 Bid Process Award consultant agreement Winter 2021 Report Conduct study Spring 2021 Completion Finalize report Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ 110,000$ -$ 110,000$ -$ -$ -$ -$ 110,000$ TOTAL SOURCE OF FUNDS -$ -$ 110,000$ -$ 110,000$ -$ -$ -$ -$ 110,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 110,000 - 110,000 - - - - 110,000 TOTAL GRANTS & AWARDS -$ -$ 110,000$ -$ 110,000$ -$ -$ -$ -$ 110,000$ TOTAL USE OF FUNDS -$ -$ 110,000$ -$ 110,000$ -$ -$ -$ -$ 110,000$ ADA TRANSITION PLAN Project 812-0129 PROPOSED STREETS PROGRAM Street Improvements C - 64 Project Name Highway 17/9 Interchange and Capacity Improvements Project Number 813-0237 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description These funds will be used as a local match necessary to begin a conceptual study for improvements at Highway 9 and Highway 17. Location This project is located on Highway 9 and Highway 17. Project Background The Countywide 2016 Measure B sales tax measure includes investments in the regional transportation infrastructure across nine program areas. The Santa Clara Valley Transportation Authority (VTA) manages the 2016 Measure B program and the VTA Board approves project prioritization and funding. The VTA approved the first set of projects on a two-year budget cycle with a ten-year look ahead at potential projects. Through the process to establish the structure of and projects included in the 2016 Measure B, the Town proposed upgrades to the interchange at Highway 9 and Highway 17 as its major project in the Highway category. In reviewing the project with VTA, an opportunity exists to include two options for modifications to Highway 17 through Los Gatos. The first includes efficiency improvements such as adding auxiliary lanes and realigning existing lanes. Auxiliary lanes might include continuing the on- ramp from Lark Avenue south to the Highway 9 off-ramp, facilitating a smoother transition of traffic. The second is an expanded version that could include the addition of travel lanes on Highway 17 within the existing right of way. VTA approved 2016 Measure B funds to bring the project through preliminary design and environmental review. The allocation of 2016 Measure B funds requires at least a 10 percent contribution from non-2016 Measure B sources. While the Town is pursuing outside funds for the match, this project would set aside Town funds if needed. Operating Budget Impacts This project will use staff time for project management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED STREETS PROGRAM Street Improvements C - 65 Project Components & Estimated Timeline Summer 2020 Design Project design & development Summer 2021 Design Review Review of Design Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) TRAFFIC MITAGATION -$ -$ 600,000$ -$ 600,000$ -$ -$ -$ -$ 600,000$ TOTAL SOURCE OF FUNDS -$ -$ 600,000$ -$ 600,000$ -$ -$ -$ -$ 600,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) TRAFFIC MITAGATION Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 600,000 - 600,000 - - - - 600,000 TOTAL TRAFFIC MITIGATION -$ -$ 600,000$ -$ 600,000$ -$ -$ -$ -$ 600,000$ TOTAL USE OF FUNDS -$ -$ 600,000$ -$ 600,000$ -$ -$ -$ -$ 600,000$ HIGHWAY 17/9 INTERCHANGE & CAPACITY IMPROVEMENTS Project 813-0237 PROPOSED STREETS PROGRAM Street Improvements C - 66 HWY 9 E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV Project Name Downtown Streetscape Revitalization Project Number 813-0235 Department Parks & Public Works Project Manager PPW Director: Matt Morley Description These funds will be used as initial funding for a larger Downtown Streetscape Revitalization project. Location This project is located downtown. Project Background The Downtown Streetscape infrastructure has aged and needs updating to continue to attract customers and facilitate maintenance. This initial funding set aside is in preparation for a future project to reinvent the Downtown. Past efforts that inform this project include a one-way street pilot on North Santa Cruz Avenue and a Comprehensive Downtown Parking Study. In addition, the Town’s Operating Budget provides for increased attention to the maintenance of landscape and hardscape. Progress and expenditures on this project will occur only following ongoing discussion and direction from the Town Council. Operating Budget Impacts This project will use staff time for project management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED STREETS PROGRAM Street Improvements C - 67 Project Components & Estimated Timeline Summer 2020 Design Project design & development TBD Future project milestones Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ 1,972,384$ -$ 1,972,384$ -$ -$ -$ -$ 1,972,384$ . TOTAL SOURCE OF FUNDS -$ -$ 1,972,384$ -$ 1,972,384$ -$ -$ -$ -$ 1,972,384$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 1,972,384 - 1,972,384 - - - - 1,972,384 TOTAL GFAR -$ -$ 1,972,384$ -$ 1,972,384$ -$ -$ -$ -$ 1,972,384$ TOTAL USE OF FUNDS -$ -$ 1,972,384$ -$ 1,972,384$ -$ -$ -$ -$ 1,972,384$ DOWNTOWN STREETSCAPE REVITALIZATION Project 813-0235 PROPOSED STREETS PROGRAM Street Improvements C - 68 Project Name E. Main Street Speed Table/Raised Crosswalk Project Number 812-0131 Department Parks & Public Works Project Manager PPW Assistant Director/Town Engineer: Lisa Petersen Description The project will install two speed tables, raised crosswalks, and bulb outs on East Main Street in front of Los Gatos High School. Location East Main Street in front of Los Gatos High School, between High School Court and Chicago Avenue. Project Background The East Main Street Speed Table/Raised Crosswalk project includes installing two speed tables on East Main Street in front of Los Gatos High School, combined with raised crosswalks and the construction of bulb outs at all three crosswalks. The Town received a Transportation Fund for Clean Air (TFCA) grant in the amount of $86,200 from the Santa Clara Valley Transportation Authority (VTA) for the construction of this project. Operating Budget Impacts Engineering staff time for design and construction of this project will be addressed in the FY 2020/21 Operating Budget. PROPOSED STREETS PROGRAM Street Improvements C - 69 Project Components & Estimated Timeline Summer 2020 Design Project plans & specifications Winter 2021 Bid Process Council approves plans & authorizes bidding the project Summer 2021 Construction Council awards the contract & construction process begins Fall 2021 Completion Project completed Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ -$ 83,000$ 83,000$ -$ -$ -$ -$ 83,000$ GRANTS & AWARDS - - - 86,200 86,200 - - - - 86,200 TOTAL SOURCE OF FUNDS -$ -$ -$ 169,200$ 169,200$ -$ -$ -$ -$ 169,200$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 83,000 83,000 - - - - 83,000 TOTAL GFAR -$ -$ -$ 83,000$ 83,000$ -$ -$ -$ -$ 83,000$ GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 86,200 86,200 - - - - 86,200 TOTAL GRANTS & AWARDS -$ -$ -$ 86,200$ 86,200$ -$ -$ -$ -$ 86,200$ TOTAL USE OF FUNDS -$ -$ -$ 169,200$ 169,200$ -$ -$ -$ -$ 169,200$ E. MAIN ST. SPEED TABLE/RAISED CROSSWALK Project 812-0131 PROPOSED STREETS PROGRAM Street Improvements C - 70 TOWN-WIDE Project Name Local Road Safety Plan Project Number 812-0132 Department Parks & Public Works Project Manager PPW Assistant Director/Town Engineer: Lisa Petersen Description This project will prepare a Local Road Safety Plan for the Town. Location This project is located Town-wide. Project Background A Local Road Safety Plan (LRSP) is a new initiative in the State’s Highway Safety Improvement Program (HSIP). Preparing a LRSP is an opportunity for jurisdictions to address unique local roadway safety needs while contributing to the success of the Strategic Highway Safety Plan. The process of preparing an LRSP creates a framework to systematically identify and analyze safety problems and recommend safety improvements. Preparing an LRSP facilitates the development of local agency partnerships and collaboration, resulting in a prioritized list of improvements and actions that can demonstrate a defined need and contribute to the statewide plan. The LRSP offers a proactive approach to addressing safety needs and demonstrates agency responsiveness to safety challenges. In the future Highway Safety Improvement Program (HSIP) Calls-for-Projects, an LRSP (or its equivalent) will be preferred or required for an agency to be eligible to apply for federal HSIP funds. The Town has received HSIP grants in the past for this Plan. Completing a LRSP will ensure the Town’s eligibility to apply and receive future HSIP funds. The Town was awarded a HSIP grant for completing the LRSP in an amount of $72,000, the maximum grant amount allowed per agency. A minimum of 10% local match is required. Staff is recommending a higher match amount of $28,000 to have sufficient funds to prepare a high-quality product with extensive community engagement. Operating Budget Impacts This project will use staff time for project management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED STREETS PROGRAM Street Improvements C - 71 Project Components & Estimated Timeline Summer 2020 Design Project design & development Fall 2020 RFP & Selection Process Council authorizes issuing RFP Proposal evaluation and vendor selection. Council awards the contract and study begins. Winter 2020 Study Study, analysis and community engagement. Summer 2021 Completion Project completed. Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ -$ 28,000$ 28,000$ -$ -$ -$ -$ 28,000$ GRANTS & AWARDS - - - 72,000 72,000 - - - - 72,000 TOTAL SOURCE OF FUNDS -$ -$ -$ 100,000$ 100,000$ -$ -$ -$ -$ 100,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 28,000 28,000 - - - - 28,000 TOTAL GFAR -$ -$ -$ 28,000$ 28,000$ -$ -$ -$ -$ 28,000$ GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 72,000 72,000 - - - - 72,000 TOTAL GRANTS & AWARDS -$ -$ -$ 72,000$ 72,000$ -$ -$ -$ -$ 72,000$ TOTAL USE OF FUNDS -$ -$ -$ 100,000$ 100,000$ -$ -$ -$ -$ 100,000$ LOCAL ROAD SAFETY PLAN Project 812-0132 PROPOSED STREETS PROGRAM Street Improvements C - 72 Project Name Blossom Hill Road Traffic Study Project Number 813-0239 Department Parks & Public Works Project Manager PPW Assistant Director/Town Engineer: Lisa Petersen Description These funds will be used to conduct a safety study on Blossom Hill Road. Location This project is located on Blossom Hill Road from Camelia Terrace to Hillbrook Drive. Project Background This project would conduct a safety study on Blossom Hill Road focusing on the areas from Camelia Terrace to Hillbrook Drive. The study would identify opportunities for improvements to the corridor to benefit multi-modal transportation, provide traffic calming, and increase safety. The study would include information on potential impacts to surrounding streets, especially residential streets, that may occur as a result of changes to Blossom Hill Road. Operating Budget Impacts This project will use staff time for project management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED STREETS PROGRAM Street Improvements C - 73 Project Components & Estimated Timeline Summer 2020 RFP Process Conduct Request for Proposals process. Fall 2020 Study Study and analysis. Fall 2020 Completion Study result brought to Council for consideration. Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ -$ 125,000$ 125,000$ -$ -$ -$ -$ 125,000$ TOTAL SOURCE OF FUNDS -$ -$ -$ 125,000$ 125,000$ -$ -$ -$ -$ 125,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 125,000 125,000 - - - - 125,000 TOTAL GFAR -$ -$ -$ 125,000$ 125,000$ -$ -$ -$ -$ 125,000$ TOTAL USE OF FUNDS -$ -$ -$ 125,000$ 125,000$ -$ -$ -$ -$ 125,000$ BLOSSOM HILL ROAD TRAFFIC STUDY Project 813-0239 PROPOSED STREETS PROGRAM Street Improvements C - 74 Project Name Winchester Class IV Bikeway Project Number 813-0240 Department Parks & Public Works Project Manager PPW Assistant Director/Town Engineer: Lisa Petersen Description The project will install Class IV protected bike lines on Winchester Boulevard. Location This project is located on Winchester Boulevard between Blossom Hill Road and Albright Way. Project Background Winchester Boulevard is a major arterial street parallel to Highway 17, which borders both the Town of Los Gatos and the City of Monte Sereno. The Los Gatos Bicycle and Pedestrian Master Plan (BPMP) identifies the construction of Class IV bike lanes along Winchester Boulevard as an important improvement project for the Town. On January 29,2020, the Town was awarded a grant award of $293,900 from the Transportation Fund for Clean Air (TFCA) Regional Fund for the Winchester Boulevard Class IV Protected Bike Lanes Project. The TFCA funds will be applied to the construction phase. Operating Budget Impacts This project will use staff time for design and construction of this project. Engineering staff time associated with this project will be changed to the project as delivered. PROPOSED STREETS PROGRAM Street Improvements C - 75 Project Components & Estimated Timeline Summer 2020 Design and Bid Prepare plans & specifications. Council approves plans & authorizes bidding the project. Council awards the project. Summer 2021 Construction Construction process begins. Fall 2021 Completion Project completed. Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ -$ 688,555$ 688,555$ -$ -$ -$ -$ 688,555$ GRANTS & AWARDS - - - 293,900 293,900 - - - - 293,900 TOTAL SOURCE OF FUNDS -$ -$ -$ 982,455$ 982,455$ -$ -$ -$ -$ 982,455$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 688,555 688,555 - - - - 688,555 TOTAL GFAR -$ -$ -$ 688,555$ 688,555$ -$ -$ -$ -$ 688,555$ GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 293,900 293,900 - - - - 293,900 TOTAL GRANTS & AWARDS -$ -$ -$ 293,900$ 293,900$ -$ -$ -$ -$ 293,900$ TOTAL USE OF FUNDS -$ -$ -$ 982,455$ 982,455$ -$ -$ -$ -$ 982,455$ WINCHESTER CLASS IV BIKEWAY Project 813-0240 PROPOSED STREETS PROGRAM Street Improvements C - 76 HWY 9 E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV Project Name VMT Mitigation Program Project Number 812-0133 Department Parks & Public Works Project Manager PPW Assistant Director/Town Engineer: Lisa Petersen Description This project will fund a required nexus study to establish a Vehicle Miles Travelled fee program. Location This project is located Town-wide. Project Background Staff is working a Transportation Analysis Policy and Guidelines in compliance with state law and the CEQA Guidelines.  The Town will need to establish a robust VMT reduction program to lower VMT Town-wide. Based on other jurisdictions’ experience and considering the local setting, the most effective and feasible actions will likely include bike and pedestrian improvements, Transportation Demand Management actions, parking and policy changes, shuttles, and financial incentives. The final policy and guidelines are expected to be adopted by the Town Council in June 2020, with follow up work on local policies through the 2020 calendar year.  It is anticipated that the new Transportation Analysis Policy and Guidelines will make it necessary for the Town to establish a new VMT Mitigation program.  The current Traffic Impact Mitigation Fee is based on roadway capacity analysis. The transition to VMT as a metric will necessitate different mitigation measures to address impacts from driving. A nexus study will be required to establish a mitigation fee program. Operating Budget Impacts This project will use staff time for management of this project. Engineering staff time associated with this project will be changed to the project as delivered. PROPOSED STREETS PROGRAM Street Improvements C - 77 Project Components & Estimated Timeline Summer 2020 Design Develop scope and RFP. Winter 2020 RFP & Selection Process Council authorizes issuing RFP. Proposal evaluation and vendor selection. Council awards the contract and study begins. Spring 2021 Study Study, analysis, and community engagement. Fall 2021 Completion Study and recommendations completed. Council adopts the VMT Mitigation Program and Fee. Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ -$ 250,000$ 250,000$ -$ -$ -$ -$ 250,000$ TOTAL SOURCE OF FUNDS -$ -$ -$ 250,000$ 250,000$ -$ -$ -$ -$ 250,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 250,000 250,000 - - - - 250,000 TOTAL GFAR -$ -$ -$ 250,000$ 250,000$ -$ -$ -$ -$ 250,000$ TOTAL USE OF FUNDS -$ -$ -$ 250,000$ 250,000$ -$ -$ -$ -$ 250,000$ VMT MITIGATION PROGRAM AND FEE NEXUS STUDY Project 812-0133 PROPOSED STREETS PROGRAM Street Improvements C - 78 Project Name Kennedy Sidewalk – LGB to Englewood Project Number 813-0241 Department Parks & Public Works Project Manager PPW Assistant Director/Town Engineer: Lisa Petersen Description The project will install sidewalks and Class II bike lanes on Kennedy Road. Location This project location is Kennedy Road Between Los Gatos Boulevard and Englewood Avenue. Project Background The Kennedy Road Sidewalk improvement project will provide safe connections to Los Gatos Boulevard, a destination point in Town for employment. The project is in a residential neighborhood that will provide benefits to Louise Van Meter Elementary School, R.J. Fisher Middle School, and Los Gatos High School. The project location is in close proximity to the Los Gatos and Fillmer stop on the VTA Route 27 providing access to further destinations within the Town and Blossom Hill Road.  Staff submitted a Measure B grant application to seek funding for the final design and construction of this project. The local match amount is included in this project budget. The project schedule is contingent upon Measure B award. Operating Budget Impacts This project will use staff time for design and management. Engineering staff time associated with this project will be changed to the project as delivered. PROPOSED STREETS PROGRAM Street Improvements C - 79 Project Components & Estimated Timeline Fall 2020 Design Prepare plans & specifications. Spring 2021 Bid Process Council approves plans authorizes bidding the project. Summer 2021 Construction Council awards the contract and construction process begins. Fall 2021 Completion Project completed. Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ -$ -$ -$ -$ 356,700$ -$ -$ 356,700$ GRANTS & AWARDS - - - - - - 805,690 - - 805,690 TOTAL SOURCE OF FUNDS -$ -$ -$ -$ -$ -$ 1,162,390$ -$ -$ 1,162,390$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - - - - 356,700 - - 356,700 TOTAL GFAR -$ -$ -$ -$ -$ -$ 356,700$ -$ -$ 356,700$ GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - - - - 805,690 - - 805,690 TOTAL GRANTS & AWARDS -$ -$ -$ -$ -$ -$ 805,690$ -$ -$ 805,690$ TOTAL USE OF FUNDS -$ -$ -$ -$ -$ -$ 1,162,390$ -$ -$ 1,162,390$ KENNEDY SIDEWALK BETWEEN LGB AND ENGELWOOD Project 813-0241 PROPOSED STREETS PROGRAM Street Improvements C - 80 Project Name Winchester Boulevard Complete Streets Final Design Project Number 813-0238 Department Parks & Public Works Project Manager Transportation & Mobility Manager: Ying Smith Description This project will fund the conceptual engineering and final design for Complete Streets improvements on Winchester Boulevard. Location This project location is Winchester Boulevard between Blossom Hill Road and Knowles Drive (Town limits). Project Background Winchester Boulevard is a major arterial street parallel to Highway 17, which borders both the Town of Los Gatos and the City of Monte Sereno. The Los Gatos Bicycle and Pedestrian Master Plan (BPMP) identifies the construction of Class IV bike lanes along Winchester Boulevard as an improvement project. The construction of Winchester Class IV Bikeway is included as a separate project (813-0240). Complete Streets treatments will likely include enhanced bike lanes, pedestrian crossing, sidewalk improvements, pedestrian refuse islands, landscaped medians, intersection modifications, and stormwater retention. In December 2019, the Town selected Kimley-Horn and Associates, Inc. as the consultant to complete engineering design. The conceptual engineering work is expected to be completed by the end of 2020. The Final Design for the Winchester Boulevard Complete Streets improvements is one of the five candidate projects submitted to the Measure B Bicycle and Pedestrian Competitive Grant Program. The local funds included in this project’s budget is the estimated local match amount. In future years, additional funds will be needed for construction. Staff will continue to seek grant funding to complete this project. Operating Budget Impacts Engineering staff time for the design, construction inspection, and management will be charged to the project as it is delivered. PROPOSED STREETS PROGRAM Street Improvements C - 81 Project Components & Estimated Timeline Fall 2020 Conceptual Design Complete Conceptual design Fall 2021 Final Design Complete right-of-way certificate and final design (pending funding) TBD Construction Begin and complete construction Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ 200,053$ 79,948$ -$ 79,948$ 463,250$ -$ -$ -$ 743,250$ GRANTS & AWARDS - - - - - 996,000 - - - 996,000 TOTAL SOURCE OF FUNDS -$ 200,053$ 79,948$ -$ 79,948$ 1,459,250$ -$ -$ -$ 1,739,250$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - 200,053 79,948 - 79,948 463,250 - - - 743,250 TOTAL GFAR -$ 200,053$ 79,948$ -$ 79,948$ 463,250$ -$ -$ -$ 743,250$ GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consul;tant Services - - - - - - - - - - Project Construction Expenses - - - - - 996,000 - - - 996,000 TOTAL GRANTS & AWARDS -$ -$ -$ -$ 996,000$ -$ -$ -$ 996,000$ TOTAL USE OF FUNDS -$ 200,053$ 79,948$ -$ 79,948$ 1,459,250$ -$ -$ -$ 1,739,250$ WINCHESTER BOULEVARD COMPLETE STREETS Project 813-0238 PROPOSED STREETS PROGRAM Street Improvements C - 82 PROPOSED STREETS PROGRAM Bridge Projects C - 83 PROJECT LOCATIONS A Quito Road - Bridge Replacement B Highway 17 Bicycle & Pedestrian Bridge – Design PROPOSED STREETS PROGRAM Bridge Projects C - 84 PROGRAM SECTION DIRECTORY PAGE 0801 Quito Road - Bridge Replacement C – 86 0803 Highway 17 Bicycle & Pedestrian Bridge - Design C – 88 PROPOSED STREETS PROGRAM Bridge Projects C - 85 The Streets Program’s Bridge Projects section contains Capital Improvement Program projects that repair, replace, or rehabilitate a deficient bridge structure as the primary scope of work. Bridge structure safety falls under the guidance of state and federal regulations, and bridge projects are often driven by available funding from these jurisdictions, such as Caltrans grant programs or the federal Highway Bridge Replacement and Rehabilitation (HBRR) program. Los Gatos does not have a designated funding source for repairing, maintaining, and improving the Town’s bridges, and relies upon grant programs for major bridge improvement projects. BRIDGE PROJECTS SUMMARY Carryforward Projects 0801 Quito Road - Bridge Replacement 64,594$ 285,087$ -$ -$ -$ -$ 349,681$ 0803 Hwy 17 Bicycle & Pedestrian Bridge-Design 234,000 - 5,430,303 - - - 5,664,303 Total Bridge Projects 298,594$ 285,087$ 5,430,303$ -$ -$ -$ 6,013,984$ Expended Through 2019/20 Total Budgeted 2023/24 Budget 2022/23 Budget 2021/22 Budget 2020/21 Budget & Carryfwd* FY 2020/21 - 2024/25 CAPITAL IMPROVEMENT PROGRAM BRIDGE PROJECTS 2024/25 Budget * Total FY 2019/20 Carryforward $235,087 PROPOSED STREETS PROGRAM Bridge Projects C - 86 Project Name Quito Road - Bridge Replacement Project Number 818-0801 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project funds the Town’s portion of the replacement cost for two bridges on Quito Road to improve roadway safety and provide adequate storm water flow capacity in the creek under the bridge. Location The two Quito Road bridges span a tributary of San Tomas Aquino Creek. The bridges are located on Quito Road in the vicinity of Old Adobe Road, approximately 1½ miles north of Highway 9, on the common boundary line between the City of Saratoga and the Town of Los Gatos. Project Background San Tomas Aquino Creek is under the jurisdiction of the Santa Clara Valley Water District (SCVWD), while the replacement of the bridges is the shared responsibility of the City of Saratoga and the Town of Los Gatos. Both bridges are approximately ninety years old and have been classified “structurally deficient” under Caltrans guidelines. In addition, both bridges are not adequate to receive 100-year flood flows. In 2001, the City of Saratoga, the project sponsor, secured partial funding (80%) through the federal Highway Bridge Replacement and Rehabilitation (HBRR) program to replace both bridges with wider span structures that will allow the 100-year design flood flow to pass underneath. Saratoga is the lead agency to oversee the design, environmental, right-of-way acquisition, and construction services for the project. The City of Saratoga, the Town of Los Gatos, and SCVWD agreed to share the duties and responsibilities for the project and the remaining 20% local match funding requirement. After further evaluation of the bridges, it was determined that Quito Road would require reconstruction at each end of the bridge, which in turn requires additional right-of-way acquisitions and environmental reviews under both the State of California (Caltrans) and federal regulations. These changes have made it necessary to redesign this project, significantly increasing the estimated costs. The City of Saratoga has applied for additional funding from Caltrans due to the redesign. As a result of the additional project costs, the local funding match from the City of Saratoga, the Town of Los Gatos, and the SCVWD has increased from $155,000 to $238,000 for each agency. Based on the April 2019 schedule from the City of Saratoga, the construction of these bridges is anticipated to be completed by 2021. Operating Budget Impacts Engineering staff time for coordination of this project with the City of Saratoga is incorporated into the Saratoga Operating Budget. HWY 8 5POLLARD R D QUITO RD PROPOSED STREETS PROGRAM Bridge Projects C - 87 Project Components & Estimated Timeline Jan 2001 Grant Funding The City of Saratoga obtained grant funding from the federal HBRR program. Oct 2001 Cooperative Agreement Council approved a cooperative agreement with the City of Saratoga and SCVWD for the replacement of the two bridges. May 2002 Preliminary Design City of Saratoga started preliminary design. 2013 Right of way Right of way acquisition process is ongoing and environmental permitting is underway. 2015 Final Design Design completed and project bidding by the City of Saratoga. April 2020 Construction Start Begin reconstruction of bridge. Summer 2021 Completion Construction is anticipated to be complete in 2021. Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 64,594$ -$ 235,087$ 50,000$ 285,087$ -$ -$ -$ -$ 349,681$ TOTAL SOURCE OF FUNDS 64,594$ -$ 235,087$ 50,000$ 285,087$ -$ -$ -$ -$ 349,681$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 64,594 - 235,087 50,000 285,087 - - - - 349,681 TOTAL GFAR 64,594$ -$ 235,087$ 50,000$ 285,087$ -$ -$ -$ -$ 349,681$ TOTAL USE OF FUNDS 64,594$ -$ 235,087$ 50,000$ 285,087$ -$ -$ -$ -$ 349,681$ QUITO ROAD - BRIDGE REPLACEMENT Project 818-0801 PROPOSED STREETS PROGRAM Bridge Projects C - 88 LOS GATOS BLVDHWY 17N SANTA CRUZ AVBLOSSOM HIL L R D SHANNON R DUNIVERSITY AV Project Name Highway 17 Bicycle & Pedestrian Bridge - Design Project Number 818-0803 Department Parks & Public Works Project Manager Transportation & Mobility Manager: Ying Smith Description This project will fund the preliminary design, environmental clearance, and final design for potential bicycle and pedestrian bridge over Highway 17. Location This project is located at Blossom Hill Road or Nino Way over Highway 17. Project Background Highway 17 presents a barrier for bicyclists and pedestrians wanting to cross from one side of Los Gatos to the other. Current crossings are largely vehicle focused and often uncomfortable for other transportation modes. This is a suggested path included in the Safe Routes to School Phase 1 Study. In September 2019, the Town selected BKF Engineers as the consultant and officially kicked off the project. The feasibility analysis and conceptual engineering work is expected to be completed by the end of 2020. At its March 3, 2020 meeting, the Town Council approved the project’s Purpose and Need and authorized proceeding with design alternatives for a separate bicycle and pedestrian overcrossing. The Final Design phase will include environmental clearance, right-of-way, and final design, estimated to be approximately $3.7 million. Staff submitted a Measure B grant application to seek funding for the final design of this project. The local match amount is included in this project’s budget. The project schedule is contingent upon the Measure B award.   In future years, additional funds will be needed for construction. The construction cost will be in the $20 to $30 million range. Staff will continue to seek grant funding to complete this project. Operating Budget Impacts This project will use staff time for project management. Staff time associated with these projects will be charged to the project as it is delivered. PROPOSED STREETS PROGRAM Bridge Projects C - 89 Project Components & Estimated Timeline Spring 2020 Preliminary Design Project design & development Spring 2023 Environmental Clearance and Final Design Complete environmental clearance and final design TBD Construction Complete construction Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ -$ -$ -$ 946,210$ -$ -$ -$ 946,210$ TRAFFIC MITIGATION - 147,005 - - - - - - - 147,005 GRANTS & AWARDS - 86,995 - - - 4,484,093 - - - 4,571,088 TOTAL SOURCE OF FUNDS -$ 234,000$ -$ -$ -$ 5,430,303$ -$ -$ -$ 5,664,303$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFARSalaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - - - 946,210 - - - 946,210 TOTAL GFAR -$ -$ -$ -$ -$ 946,210$ -$ -$ -$ 946,210$ TRAFFIC MITIGATIONSalaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - 147,005 - - - - - - - 147,005 TOTAL TRAFFIC MITIGATION -$ 147,005$ -$ -$ -$ -$ -$ -$ -$ 147,005$ GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - 86,995 - - - 4,484,093 - - - 4,571,088 TOTAL GRANTS & AWARDS -$ 86,995$ -$ -$ -$ 4,484,093$ -$ -$ -$ 4,571,088$ TOTAL USE OF FUNDS -$ 234,000$ -$ -$ -$ 5,430,303$ -$ -$ -$ 5,664,303$ HIGHWAY 17 BICYCLE AND PEDESTRIAN BRIDGE - DESIGN Project 818-0803 PROPOSED STREETS PROGRAM Bridge Projects C - 90 Parks Program This Page Intentionally Left Blank PROPOSED PARKS AND TRAILS PROGRAM D - 1 PARK PROJECT DIRECTORY 4605 Parks Playground Fibar Project D – 6 4609 Creek Trail & Parks Pathway & Parking Lot Seal Coat and Striping D – 8 4202 Town Plaza Turf Repairs D – 10 4006 Outdoor Fitness Equipment D – 12 4508 Vegetation Management – Town-wide D – 14 TRAIL PROJECT DIRECTORY 4504 Open Space Trail Upgrades D – 20 4507 Forbes Mill Footbridge Improvements D – 22 4503 Charter Oaks Trail Repair D – 24 4505 Trailhead Connector Project D – 26 PROPOSED PARKS AND TRAILS PROGRAM Park Improvement Projects D - 2 PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D - 3 PROJECT LOCATIONS A Parks Playground Fibar Project B Creek Trail & Parks Pathway & Parking Lot Seal Coat and Striping C Town Plaza Turf Repairs D Outdoor Fitness Equipment – Balzer Field E Vegetation Management – Town-wide PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D - 4 PROGRAM SECTION DIRECTORY PAGE 4605 Parks Playground Fibar Project D – 6 4609 Creek Trail & Parks Pathway & Parking Lot Seal Coat & Striping D – 8 4202 Town Plaza Turf Repairs D – 10 4006 Outdoor Fitness Equipment D – 12 4508 Vegetation Management – Town-wide D – 14 PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D - 5 The Parks Program’s Park Improvement Projects section contains Capital Improvement Program projects that repair or improve a Town park as the primary scope of work. Typical park improvement projects include parking lot, walkway, and basketball or tennis court resurfacing; and park equipment or facility upgrades. The Park Improvement Projects section does not have ongoing programs; all projects are considered one-time projects. The exception to this is the Parks Fibar replacement project. Because Fibar requires regular replacement and infill, this project is scheduled as a bi-annual project. One-time park improvement projects are prioritized based on health and safety issues, available funding sources, infrastructure impacts, project costs, and community impacts. Los Gatos does have Park Construction Tax Revenue as a designated funding source for the Parks operating program budget; however, tax receipts are limited to approximately $11,000 per year, and are not sufficient for a capital program. In addition to GFAR funding, grants, in-lieu fees, and CDBG funds are pursued and utilized for park improvements when available. PARK IMPROVEMENT PROJECTS SUMMARY * Total FY 2019/20 Carryforward $850,247 Unfunded Projects • Oak Meadow Park Upgrades • Civic Center Irrigation System Replacement & Upgrade • Turf Renovations - Various Parks • Oak Meadow Park Fencing Upgrades • Oak Meadow Park Restroom Expansion • Park Rehabilitation – La Rinconada Park • Park Rehabilitation – Live Oak Manor Park • Park Rehabilitation – Blossom Hill Park • Plaza Park Improvements PARKS Carryforward Projects 4605 Parks Playground Fibar Project 63,460$ 61,540$ -$ 25,000$ -$ 25,000$ 175,000$ 4609 Creek Trail & Parks Path & Parking Lot Seal & Striping - 225,000 - - - - 225,000 4202 Town Plaza Turf Repairs 8,116 28,000 - - - - 36,116 4006 Outdoor Fitness Equipment - 60,000 - - - - 60,000 4508 Vegetation Management - Town-wide - 500,707 - - - - 500,707 New Projects Total Park Improvement Projects 71,575$ 875,247$ -$ 25,000$ -$ 25,000$ 996,823$ 2020/21 Budget & Carryfwd* 2021/22 Budget 2022/23 Budget 2023/24 Budget FY 2020/21 - 2024/25 CAPITAL IMPROVEMENT PROGRAM PARK IMPROVEMENT PROJECTS Expended Through 2019/20 2024/25 Budget Total Budgeted PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D - 6 Project Name Parks Playground Fibar Project Project Number 831-4605 Department Parks & Public Works Project Manager Superintendent: Jim Harbin Description This project will replace fibar material at all Town playgrounds. Location This project will be completed at various parks in Los Gatos. Project Background Several Town parks have playground structures that are heavily used by children and their families. Playground safety codes require that the fibar material be spread under and around playground structures to prevent injury to children. Fibar replacement is required when the material is below a specific depth near the playground structure. Fibar is a wood product that degrades over time based on foot traffic and weather conditions. This material should be replaced on a regular, as needed basis. This is an annual CIP project to improve the safety of the Town’s playgrounds. Operating Budget Impacts This project will use staff time for construction inspection and management. The staff time for this project is included in the Parks and Public Works Department’s FY 2020/21 Operating Budget. TOWN-WIDE PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D - 7 Project Components & Estimated Timeline Summer 2019 Scope Project development Spring 2020 Bid Process Project bidding & contract award Summer 2020 Construction Project construction Fall 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 63,460$ -$ 36,540$ 25,000$ 61,540$ -$ 25,000$ -$ 25,000$ 175,000$ TOTAL SOURCE OF FUNDS 63,460$ -$ 36,540$ 25,000$ 61,540$ -$ 25,000$ -$ 25,000$ 175,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 63,460 - 36,540 25,000 61,540 - 25,000 - 25,000 175,000 TOTAL GFAR 63,460$ -$ 36,540$ 25,000$ 61,540$ -$ 25,000$ -$ 25,000$ 175,000$ TOTAL USE OF FUNDS 63,460$ -$ 36,540$ 25,000$ 61,540$ -$ 25,000$ -$ 25,000$ 175,000$ PARKS PLAYGROUND FIBAR PROJECT Project 831-4605 PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D - 8 H W Y 9 W M A I N S T HWY 17N SANTA CRUZ AVUNIVERSITY AV TOWN-WIDE Project Name Creek Trail & Park Pathway & Parking Lot Seal Coat & Striping Project Number 831-4609 Department Parks & Public Works Project Manager Superintendent: Jim Harbin Description The project will resurface and restripe park parking lots, pathways, and sections of the Los Gatos Creek Trail. Location The project is located at Belgatos Park, Blossom Hill Park, Live Oak Manor Park, Oak Meadow Park, and the Los Gatos Creek Trail. Project Background The parking lots located in parks and the Los Gatos Creek Trail are heavily used on a daily basis. In order to keep their surfaces in good condition and prevent long term wear and damage, the parking lots and trails need to be resurfaced and striped. This project is necessary to prevent future damages to existing pavement surfaces in the future. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D - 9 Project Components & Estimated Timeline Summer 2019 Design Project design & development Summer 2020 Bid Process Project bidding & contract award Summer 2020 Construction Project construction Fall 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ 225,000$ -$ 225,000$ -$ -$ -$ -$ 225,000$ TOTAL SOURCE OF FUNDS -$ -$ 225,000$ -$ 225,000$ -$ -$ -$ -$ 225,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 225,000 - 225,000 - - - - 225,000 TOTAL GFAR -$ -$ 225,000$ -$ 225,000$ -$ -$ -$ -$ 225,000$ TOTAL USE OF FUNDS -$ -$ 225,000$ -$ 225,000$ -$ -$ -$ -$ 225,000$ CREEK TRAIL, PARKS PATHS & PARKING LOTS SEAL AND STRIPING Project 831-4609 PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D - 10 E MAIN STHWY 17N SANTA CRUZUNIVERSITY AVAV Project Name Town Plaza Turf Repairs Project Number 831-4202 Department Parks & Public Works Project Manager Superintendent: Jim Harbin Description This project will renovate the turf at Plaza Park. Location The project is located at Town Plaza Park, at the corner of West Main Street and Santa Cruz Avenue. Project Background Plaza Park, located in the heart of downtown Los Gatos, is a popular park and hosts a variety of community events, such as Jazz on the Plazz and the Farmer’s Market. Because of the amount of high foot traffic at this location, the turf is heavily impacted. This project will remove the existing sod and soil. New soil will be added to the area to enhance root growth and to re-grade the ground to mitigate standing water issues. Additionally, along with the installation of new turf grass, minor changes to the irrigation system will be completed to maximize water coverage. The turf was last replaced around 2010. The project will be completed during a period when there is the least impact on scheduled downtown events. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D - 11 Project Components & Estimated Timeline Summer 2020 Design Project design & development Fall 2020 Bid Process Project bidding & contract award Spring 2021 Construction Project construction Spring 2021 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 8,116$ -$ 28,000$ -$ 28,000$ -$ -$ -$ -$ 36,116$ TOTAL SOURCE OF FUNDS 8,116$ -$ 28,000$ -$ 28,000$ -$ -$ -$ -$ 36,116$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 8,116 - 28,000 - 28,000 - - - - 36,116 TOTAL GFAR 8,116$ -$ 28,000$ -$ 28,000$ -$ -$ -$ -$ 36,116$ TOTAL USE OF FUNDS 8,116$ -$ 28,000$ -$ 28,000$ -$ -$ -$ -$ 36,116$ TOWN PLAZA TURF REPAIRS Project 831-4202 PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D - 12 Project Name Outdoor Fitness Equipment Project Number 831-4006 Department Parks & Public Works Project Manager Superintendent: Jim Harbin Description This project will install outdoor fitness equipment. Location This project is located at the Balzer Field parking area. Project Background The Town was awarded an outdoor fitness rig after attending a California Parks & Recreation Society conference and participating in a competition. The Town has received equipment that is valued at $30,000 and Town staff will install the equipment at the Balzer Field Parking Lot. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D - 13 Project Components & Estimated Timeline Summer 2019 Scope Project design & development Summer 2020 Bid Process Project bidding & contract award Summer 2020 Construction Project construction Summer 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$ TOTAL SOURCE OF FUNDS -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 60,000 - 60,000 - - - - 60,000 TOTAL GFAR -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$ TOTAL USE OF FUNDS -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$ OUTDOOR FITNESS EQUIPMENT Project 831-4006 PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D - 14 Project Name Vegetation Management – Town-wide Project Number 832-4508 Department Parks & Public Works Project Manager Superintendent: Jim Harbin Description This project funds an ecological assessment to provide guidance for fuel removal in Town open space and right-of-way and the first year of open space fuel reduction. Location The project location is Town open spaces and rights-of-way. Project Background The FEMA-approved Santa Clara Operational Area Hazard Mitigation Plan lists the wildfire hazard for the Town of Los Gatos as “high.” The funding allows for an ecological assessment to provide guidance for fuel removal in Town open spaces and rights-of-way, and funding for the first year of open space fuel reduction. The Town has applied for a FEMA grant for vegetation management work and a portion of these funds may be used for as a funding match for that grant. Operating Budget Impacts This project will use staff time for coordination of the assessment and fuel reduction. Parks staff time associated with this project will be charged to the project as it is delivered. TOWN-WIDE PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D - 15 Project Components & Estimated Timeline Fall 2019 Scope Project scope development Winter 2020 RFP Process Project RFP for ecological assessment Summer 2020 Bid Process Bid to implement fuel reduction Fall 2020 Implementation First season of fuel reduction Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ 500,707$ -$ 500,707$ -$ -$ -$ -$ 500,707$ TOTAL SOURCE OF FUNDS -$ -$ 500,707$ -$ 500,707$ -$ -$ -$ -$ 500,707$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 500,707 - 500,707 - - - - 500,707 TOTAL GFAR -$ -$ 500,707$ -$ 500,707$ -$ -$ -$ -$ 500,707$ TOTAL USE OF FUNDS -$ -$ 500,707$ -$ 500,707$ -$ -$ -$ -$ 500,707$ VEGETATION MANAGEMENT - TOWN-WIDE Project 832-4508 PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D - 16 PROPOSED PARKS & TRAILS PROGRAM Trail Improvement Projects D - 17 PROJECT LOCATIONS A Open Space Trail Upgrades B Forbes Mill Footbridge Improvements C Charter Oaks Trail Repair D Trailhead Connector Project PROPOSED PARKS & TRAILS PROGRAM Trail Improvement Projects D - 18 PROGRAM SECTION DIRECTORY PAGE 4504 Open Space Trail Upgrades D – 20 4507 Forbes Mill Footbridge Improvements D – 22 4503 Charter Oaks Trail Repair D – 24 4505 Trailhead Connector Project D – 26 PROPOSED PARKS & TRAILS PROGRAM Trail Improvement Projects D - 19 The Parks Program’s Trail Improvement Projects section contains Capital Improvement Program projects that construct, repair, or improve a Town trail as the primary scope of work. Typical trail improvement projects include pathway construction or resurfacing. TRAIL IMPROVEMENT PROJECTS SUMMARY * Total FY 2019/20 Carryforward $683,812 ` Carryforward Projects 4504 Open Space Trail Upgrades -$ 152,000$ -$ -$ -$ -$ 152,000$ 4507 Forbes Mill Footbridge Improvements 30,603 61,224 - - - - 91,828 4503 Charter Oaks Trail Repair Project 72,942 440,109 - - - - 513,051 4505 Trailhead Connector 486,961 30,479 3,262,500 - - - 3,779,940 New Projects Total Trail Improvement Projects 590,506$ 683,812$ 3,262,500$ -$ -$ -$ 4,536,819$ FY 2020/21 - 2024/25 CAPITAL IMPROVEMENT PROGRAM 2022/23 Budget Expended Through 2019/20 2023/24 Budget TRAIL IMPROVEMENT PROJECTS Total Budgeted 2020/21 Budget & Carryfwd* 2021/22 Budget 2024/25 Budget PROPOSED PARKS & TRAILS PROGRAM Trail Improvement Projects D - 20 Project Name Open Space Trail Upgrades Project Number 832-4504 Department Parks & Public Works Project Manager Superintendent: Jim Harbin Description This project will repair and replace old damaged retaining walls, fences, and embankments along the trails in the Town’s open spaces. Location This project is located at Santa Rosa Open Space, Heintz Open Space, and Belgatos Park. Project Background The Town has a number of open space preserves that are under its jurisdiction. There are several public trail networks that traverse the open space preserves in the hillsides. The aging process has deteriorated a number of retaining walls and embankments along some trail sections. Without proper repair and replacement, the possibility of failure of the trails will increase greatly. This project will repair and replace several retaining walls that are supporting the trails and their embankments. In addition, this project will improve the drainage system around the retaining walls to prevent further erosion of the trails. This project will also address two bridges at Belgatos Park. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. TOWN-WIDE PROPOSED PARKS & TRAILS PROGRAM Trail Improvement Projects D - 21 Project Components & Estimated Timeline Summer 2020 Design Project design & development Spring 2021 Bid Process Project bidding & contract award Summer 2021 Construction Project construction Winter 2021 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR Open Space Reserve Fund -$ -$ 152,000$ -$ 152,000$ -$ -$ -$ -$ 152,000$ TOTAL SOURCE OF FUNDS -$ -$ 152,000$ -$ 152,000$ -$ -$ -$ -$ 152,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 152,000 - 152,000 - - - - 152,000 TOTAL GFAR -$ -$ 152,000$ -$ 152,000$ -$ -$ -$ -$ 152,000$ TOTAL USE OF FUNDS -$ -$ 152,000$ -$ 152,000$ -$ -$ -$ -$ 152,000$ OPEN SPACE TRAIL UPGRADES Project 832-4504 PROPOSED PARKS & TRAILS PROGRAM Trail Improvement Projects D - 22 Project Name Forbes Mill Footbridge Improvements Project Number 832-4507 Department Parks & Public Works Project Manager Superintendent: Jim Harbin Description The project will provide pathway lighting across the 400-foot span of the pedestrian bridge and installation of additional art panels. Location The project is located on the pedestrian bridge between Forbes Mill and Old Town across Highway 17. Project Background Forbes Mill footbridge is a heavily used pathway crossing Highway 17 between the Main Street businesses, Civic Center, and high school on the east side of the freeway, and the downtown on the west. The interior walls of the walkway are decorated with murals painted by students over the past decades. The pathway structure once had a lighting system but fell into disrepair several years ago and was removed. This left the pathway dark in the evening, which has prompted concerns from residents. The installation of footbridge improvements in 2018 included solar LED lighting for the pathway. Staff is currently monitoring this install to ensure the lights meet long-term needs. This project will also install additional art panels to occupy the remaining space. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. HWY 9 E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV PROPOSED PARKS & TRAILS PROGRAM Trail Improvement Projects D - 23 Project Components & Estimated Timeline Fall 2018 Design Project design & development Fall 2018 Bid Process Project bidding & contract award Winter 2019 Construction Project construction Summer 2020 Completion Project completion and monitoring Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 27,397$ 3,207$ 61,224$ -$ 61,224$ -$ -$ -$ -$ 91,828$ TOTAL SOURCE OF FUNDS 27,397$ 3,207$ 61,224$ -$ 61,224$ -$ -$ -$ -$ 91,828$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 27,397 3,207 61,224 - 61,224 - - - - 91,828 TOTAL GFAR 27,397$ 3,207$ 61,224$ -$ 61,224$ -$ -$ -$ -$ 91,828$ TOTAL USE OF FUNDS 27,397$ 3,207$ 61,224$ -$ 61,224$ -$ -$ -$ -$ 91,828$ FORBES MILL FOOTBRIDGE IMPROVEMENTS Project 832-4507 PROPOSED PARKS & TRAILS PROGRAM Trail Improvement Projects D - 24 HWY 17WINCHESTER BLVDLOS GATOS BLVDHWY 8 5 LAR K A V KNOWLES Project Name Charter Oaks Trail Repair Project Number 832-4503 Department Parks & Public Works Project Manager PPW Assistant Director/Town Engineer: Lisa Petersen Description This project will repair the storm damage on the Los Gatos Creek Trail near Charter Oaks, which includes damage to the fencing and asphalt pathway. Location This project is located on the Los Gatos Creek Trail near Charter Oaks. Project Background The existing trail is adjacent to Los Gatos Creek and was damaged by flooding during the winter storms of 2017. The impacts of the storm included damage to the fencing and to the asphalt concrete pathway. The trail is well used by the public and the damage has negatively impacted trail users by making the trail more difficult to use. Funds for this project will be provided by FEMA. Subsequent to the trail repair work, this project will further evaluate improvements along the trail from Lark Avenue towards Highway 85 utilizing Community Benefit funds in the amount of $350,000 from the Albright project. This project scope will be determined through community outreach efforts for construction in FY 2020/21. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED PARKS & TRAILS PROGRAM Trail Improvement Projects D - 25 Project Components & Estimated Timeline Summer 2020 Design Project design & development Spring 2020 Bid Process Project bidding & contract award Summer 2021 Construction Project construction Fall 2021 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 109$ -$ 364,891$ -$ 364,891$ -$ -$ -$ -$ 365,000$ GRANTS 72,833 - 75,218 - 75,218 - - - - 148,051$ TOTAL SOURCE OF FUNDS 72,942$ -$ 440,109$ -$ 440,109$ -$ -$ -$ -$ 513,051$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 109 - 364,891 - 364,891 - - - - 365,000 TOTAL GFAR 109$ -$ 364,891$ -$ 364,891$ -$ -$ -$ -$ 365,000$ GRANTS &AWARDS Salaries and Benefits - - - - - - - - - - Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 72,833 - 75,218 - 75,218 - - - - 148,051 TOTAL GRANTS &AWARDS 72,833$ -$ 75,218$ -$ 75,218$ -$ -$ -$ -$ 148,051$ TOTAL USE OF FUNDS 72,942$ -$ 440,109$ -$ 440,109$ -$ -$ -$ -$ 513,051$ CHARTER OAKS TRAIL REPAIR Project 832-4503 PROPOSED PARKS & TRAILS PROGRAM Trail Improvement Projects D - 26 H W Y 9 HWY 17N SANTA CRUZ AVUNIVERSITY AV Project Name Trailhead Connector Project Project Number 832-4505 Department Parks & Public Works Project Manager PPW Assistant Director/Town Engineer: Lisa Petersen Description This project will fund the design and construction of a trailhead connection for Los Gatos Creek Trail to Highway 9. Location This project is located on the Los Gatos Creek Trail near Highway 9. Project Background This project will fund the design and construction of a trailhead connection for Los Gatos Creek Trail to Highway 9. The project is an identified priority within Measure B and the Bicycle and Pedestrian Plan. The Council approved the staff recommendation for the next steps on this project in June 2017. Caltrans approved the Authorization to Proceed with Preliminary Engineering, also known as E-76 approval, on December 13, 2018. In February 2019 the Town issued a Request for Proposal for the preliminary engineering and environmental clearance phase, which will take approximately 12 months. If funding for construction is secured, the project would begin construction in 2020/21 at the earliest. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED PARKS & TRAILS PROGRAM Trail Improvement Projects D - 27 Project Components & Estimated Timeline Fall 2020 Design Project design & development Pending Bid Process Project bidding & contract award Pending Construction Project construction Pending Completion Project completion Prior Yrs Actuals 2019/20 Adjusted 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 214$ 174,226$ 143,747$ 30,479$ -$ 30,479$ -$ -$ -$ -$ 174,440$ GRANTS & AWARDS - 343,000 343,000 - - - 3,262,500 - - - 3,605,500$ TOTAL SOURCE OF FUNDS 214$ 517,226$ 486,747$ 30,479$ -$ 30,479$ 3,262,500$ -$ -$ -$ 3,779,940$ `2019/20 Adjusted 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 214 174,226 143,747 30,479 - 30,479 - - - - 174,440 TOTAL GFAR 214 174,226 143,747 30,479 - 30,479 - - - - 174,440 GRANTS &AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - - Consultant Services - - - - - - - - - - - Project Construction Expenses - 343,000 343,000 - - - 3,262,500 - - - 3,605,500 TOTAL GRANTS &AWARDS -$ 343,000$ 343,000$ -$ -$ -$ 3,262,500$ -$ -$ -$ 3,605,500$ TOTAL USE OF FUNDS 214$ 517,226$ 486,747$ 30,479$ -$ 30,479$ 3,262,500$ -$ -$ -$ 3,779,940$ TRAILHEAD CONNECTOR PROJECT Project 832-4505 PROPOSED PARKS & TRAILS PROGRAM Trail Improvement Projects D - 28 Public Facilities Program This Page Intentionally Left Blank PUBLIC FACILITIES DIRECTORY PROPOSED E - 1 TOWN INFRASTRUCTURE PROJECT DIRECTORY 2302 Building Replacement at Corporation Yard E – 6 2001 Facilities Assessment E – 8 2503 Library Carpet Replacement E – 10 2002 Town Beautification E – 12 2601 ADA Upgrade Public Restrooms – Adult Recreation Building E – 14 2117 ADA Restrooms and HR Offices E – 16 2116 Plaza Level Railings – Code Upgrade E – 18 2010 Waterproofing – Town-wide E – 20 2504 Sound Mitigation in Library Lobby E – 22 6004 Fire Suppression (Halon) for Server Rooms E – 24 2118 Police Headquarters Roof Repair E – 26 2206 Adult Recreation Center – Floor Repair E – 28 EQUIPMENT PROJECT DIRECTORY 6101 Information System Upgrade E – 34 6001 Audio/Video System Upgrade E – 36 6003 Town-Wide Document Imaging Project E – 38 2305 Engineering Document Archiving E – 40 6305 Silicon Valley Regional Interoperability Project (SVRIP) Service E – 42 6103 EOC Communication Upgrade E – 44 6104 IT Disaster Recovery Improvements E – 46 6301 Computer-Aided Dispatch and Records Management System (CAD/RMS) E – 48 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 2 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 3 PROJECT LOCATIONS A Building Replacement at Corporation Yard G Plaza Level Railing - Code Upgrade B Facilities Assessment H Waterproofing Town-wide C Library Carpet Replacement I Sound Mitigation in Library Lobby D Town Beautification J Fire Suppression (Halon) for Server Room E ADA Upgrade Public Restrooms – Adult Recreation Building K Police Headquarters Roof Repair F ADA Upgrade Staff Restroom – Civic Center L Adult Recreation Center – Floor Repair PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 4 PROGRAM SECTION DIRECTORY PAGE 2302 Building Replacement at Corporation Yard E – 6 2001 Facilities Assessment E – 8 2503 Library Carpet Replacement E – 10 2002 Town Beautification E – 12 2601 ADA Upgrade Public Restrooms – Adult Recreation Building E – 14 2117 ADA Restrooms and HR Offices E – 16 2116 Plaza Level Railing – Code Upgrade E – 18 2010 Waterproofing – Town-wide E – 20 2504 Sound Mitigation in Library Lobby E – 22 6004 Fire Suppression (Halon) for Server Rooms E – 24 2118 Police Headquarters Roof Repair E - 26 2206 Adult Recreation Center – Floor Repair E – 28 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 5 The Town Infrastructure & Facilities Projects section contains Capital Improvement Program projects that maintain or improve the Town’s public buildings and structures to keep them in a clean, safe, and functional condition. Town-owned buildings include the Civic Center, Library, Police Operations Center, Parks & Public Works Building, Corporation Yard and associated structures, and the following buildings leased to other agencies: the Los Gatos-Saratoga Community Education and Recreation headquarters building and the Adult Recreation Center (formerly the Neighborhood Center). Other Town facilities include the Venue, Tait Avenue, and Forbes Mill. Town Infrastructure and Facilities Projects are prioritized in consideration of the user needs, federal and state mandates, federal and state grant restrictions, and local community standards. The Community Development Department assumes responsibility for evaluating the overall conformance to the General Plan and the status of environmental assessment. The Parks & Public Works Department assumes responsibility for project design, planning, and construction. This section contains annual ongoing improvement projects as well as identified one-time projects. One-time infrastructure and facilities projects are prioritized based on health and safety issues, infrastructure impacts, available funding sources, project costs, and community needs. Los Gatos does not have a designated funding source for repairing, maintaining, and improving the Town’s public facilities; however, grants, CDBG funds, and donations are pursued and utilized when available. TOWN INFRASTRUCTURE & FACILITIES PROJECTS SUMMARY *Total FY 2019/20 Carryforward $1,975,285 Unfunded Projects • Civic Center Improvements • Deferred maintenance at Town-owned, leased properties • Deferred improvements to Town-owned properties Carryforward Projects 2302 Building Replacement at Corporation Yard 188,187$ 977,613$ 25,000$ 25,000$ 25,000$ 25,000$ 1,265,800$ 2001 Facilities Assessment 24,142 80,000 - - - - 104,142 2503 Library Carpet Replacement - 56,500 - - - - 56,500 2002 Town Beautification 102,702 16,924 10,000 10,000 10,000 10,000 159,625 2601 ADA Upgrade Public Restrooms - Adult Recreation Building 51,882 250,000 - - - - 301,882 2504 Sound Mitigation in Library Lobby - 22,000 - - - - 22,000 2118 Police Headquarters Roof Repair 47,752 2,248 - - - - 50,000 2117 ADA Restrooms and HR Offices - 450,000 - - - - 450,000 6004 Fire Suppression (Halon) for Server Rooms - 200,000 - - - - 200,000 2116 Plaza Level Railings - Code Upgrade - 30,000 - - - - 30,000 2010 Waterproofing Town-wide - 75,000 - - - - 75,000 New Projects 2206 Adult Recreation - Floor Repair - 100,000 - - - - 100,000 - - Total Infrastructure / Facility Projects 414,665$ 2,260,285$ 35,000$ 35,000$ 35,000$ 35,000$ 2,814,950$ 2022/23 Budget TOWN INFRASTRUCTURE & FACILITIES PROJECTS Total Budgeted 2023/24 Budget Expended Through 2019/20 2020/21 Budget & Carryfwd* FY 2020/21 - 2024/25 CAPITAL IMPROVEMENT PROGRAM 2024/25 Budget 2021/22 Budget PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 6 Project Name Building Replacement at Corporation Yard* Project Number 821-2302 Department Parks & Public Works Project Manager Facilities Manager: Dan Keller *This project was presented to Council as part of the Capital Improvement Program in FY 2015/16. A portion of these funds ($200,000) for this project was transferred to provide funding for the Almond Grove Street Reconstruction project. Description This project will replace an old building at the Parks and Public Works Department (PPW) Corporation Yard that is used for office space and evidence storage. Location This project is located at the PPW Corporation Yard (41 Miles Avenue). Project Background The maintenance lead staff has been using a small portable building located at the north side of the PPW Corporation Yard for their office facility. This building has deteriorated over the years and is becoming more difficult to maintain because of its aging infrastructure. The existing building has several problems including a leaky roof and windows, a poor heating and cooling (HVAC) system, and lacks a restroom facility in the building. This building is also used partially by the Police Department as their evidence storage facility. Evidence must be stored and kept at a certain room temperature, which requires an updated HVAC system. To save costs, this project will relocate staffing to another building and reconstruct the existing building for storage only. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 7 Project Components & Estimated Timeline Summer 2020 Design Project design & development Fall 2020 Bid Process Project bidding & contract award Winter 2021 Construction Project construction Spring 2021 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 75,942$ 112,245$ 952,613$ 25,000$ 977,613$ 25,000$ 25,000$ 25,000$ 25,000$ 1,265,800$ TOTAL SOURCE OF FUNDS 75,942$ 112,245$ 952,613$ 25,000$ 977,613$ 25,000$ 25,000$ 25,000$ 25,000$ 1,265,800$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 75,942 112,245 952,613 25,000 977,613 25,000 25,000 25,000 25,000 1,265,800 TOTAL GFAR 75,942$ 112,245$ 952,613$ 25,000$ 977,613$ 25,000$ 25,000$ 25,000$ 25,000$ 1,265,800$ BUILDING REPLACEMENT AT CORPORATION YARD Project 821-2302 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 8 TOWN-WIDE Project Name Facilities Assessment Project Number 821-2001 Department Parks & Public Works Project Manager Facilities Manager: Dan Keller Description This project will fund a consultant to assess the condition of Town facilities. Location This project location is Town-wide. Project Background This project will assess the condition of Town facilities to determine current condition of equipment and building systems to assess priorities for repair versus replacements and to predict capital expenditures needed year by year for life-cycle scheduled work and replacement. Operating Budget Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2020/21 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 9 Project Components & Estimated Timeline Winter 2020 Design Project design & development Spring 2020 RFP Process Project RFP & contract award Fall 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 24,142$ -$ 80,000$ -$ 80,000$ -$ -$ -$ -$ 104,142$ TOTAL SOURCE OF FUNDS 24,142$ -$ 80,000$ -$ 80,000$ -$ -$ -$ -$ 104,142$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - 80,000 - 80,000 - - - - 80,000 Project Construction Expenses 24,142 - - - - - - - - 24,142 TOTAL GFAR 24,142$ -$ 80,000$ -$ 80,000$ -$ -$ -$ -$ 104,142$ TOTAL USE OF FUNDS 24,142$ -$ 80,000$ -$ 80,000$ -$ -$ -$ -$ 104,142$ FACILITIES ASSESSMENT Project 821-2001 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 10 Project Name Library Carpet Replacement Project Number 821-2503 Department Parks & Public Works Project Manager Facilities Manager: Dan Keller Description This project will replace large sections of the carpet squares in the children’s area that have started to fail. Location This project location is inside the Library at 100 Villa Avenue. Project Background The carpet in the children’s area of the Library is starting to mat, lift, and stain from extensive foot traffic, spilled food, and other accidents. This area of the Library is where the young kids play, listen to stories, and congregate for different activities on the carpet. Replacements of the furniture upholstery have occurred due to stains and failure, and this project will help complete the restoration of the space back to a high service level. Operating Budget Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2020/21 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 11 Project Components & Estimated Timeline Winter 2019 Design Project design & development Spring 2020 Bid Process Project bidding & contract award Summer 2020 Construction Project construction Summer 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR - - 56,500 - 56,500 - - - - 56,500 TOTAL SOURCE OF FUNDS -$ -$ 56,500$ -$ 56,500$ -$ -$ -$ -$ 56,500$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - 56,500 - 56,500 - - - - 56,500 Project Construction Expenses - - - - - - - - - - TOTAL GFAR -$ -$ 56,500$ -$ 56,500$ -$ -$ -$ -$ 56,500$ TOTAL USE OF FUNDS -$ -$ 56,500$ -$ 56,500$ -$ -$ -$ -$ 56,500$ LIBRARY CARPET REPLACEMENT Project 821-2503 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 12 TOWN-WIDE Project Name Town Beautification Project Number 821-2002 Department Parks & Public Works Project Manager Environmental Specialist: Marina Chislett Description This project funds Town-wide beautification projects on an annual, as-needed basis. Location This project location is Town-wide. Project Background The Town Beautification Program was established to provide improvements to enhance the Town’s beauty, particularly along public streets, sidewalks, and other Town property. One example is the Town’s Outside the Box Program which enhances the character of the community by adding artwork to utility boxes that are often targeted by graffiti vandals. Selected artwork contains environmental sustainability messages that include: alternative transportation, clean energy, clean creeks, community sustainability, and healthy lifestyles. In FY 2019/20 four utility boxes will be added to bring the total to 25, and another four are planned in FY 2020/21. Operating Budget Impacts The project will use staff time for program management and inspection. The staff time for this project will be included in the department’s FY 2020/21 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 13 Project Components & Estimated Timeline Winter 2019 Artist Recruitment Project noticing Summer 2020 Design Project submittals and development Summer 2020 Installation Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 94,240$ 8,462$ 6,924$ 10,000$ 16,924$ 10,000$ 10,000$ 10,000$ 10,000$ 159,625$ TOTAL SOURCE OF FUNDS 94,240$ 8,462$ 6,924$ 10,000$ 16,924$ 10,000$ 10,000$ 10,000$ 10,000$ 159,625$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 94,240 8,462 6,924 10,000 16,924 10,000 10,000 10,000 10,000 159,625 TOTAL GFAR 94,240$ 8,462$ 6,924$ 10,000$ 16,924$ 10,000$ 10,000$ 10,000$ 10,000$ 159,625$ TOTAL USE OF FUNDS 94,240$ 8,462$ 6,924$ 10,000$ 16,924$ 10,000$ 10,000$ 10,000$ 10,000$ 159,625$ TOWN BEAUTIFICATION PROJECTS Project 821-2002 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 14 Project Name ADA Upgrade Public Restrooms – Adult Recreation Building Project Number 821-2601 Department Parks & Public Works Project Manager Facilities Manager: Dan Keller Description This project will make ADA-compliant upgrades to the public restrooms at the Recreation Building. Location This project location is at the Adult Recreation Center at 208 E. Main Street. Project Background The upstairs restrooms are beyond their useful life and are very small and non-ADA compliance. The building serves seniors and having an accessible building is essential. This project shows the use of Community Development Block Grant (CDBG) funds as a supplemental funding source. The CDBG Entitlement Program provides grants on a formula basis to develop viable urban communities by providing a suitable living environment, among other goals. The grant program has specific requirements, and this is one of the few Town projects that meets the CDBG requirements. Operating Budget Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2020/2021 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 15 Project Components & Estimated Timeline Summer 2020 Design Project design & development Fall 2020 Bid Process Project bidding & contract award Spring 2021 Construction Project construction Summer 2021 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR Transfer from Facilities -$ -$ 183,000$ -$ 183,000$ -$ -$ -$ -$ 183,000$ GRANTS 51,882 - 67,000$ -$ 67,000$ - - - - 118,882$ TOTAL SOURCE OF FUNDS 51,882$ -$ 250,000$ -$ 250,000$ -$ -$ -$ -$ 301,882$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 183,000 - 183,000 - - - - 183,000 TOTAL GFAR -$ -$ 183,000$ -$ 183,000$ -$ -$ -$ -$ 183,000$ GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - Consultant Services - - - - - - - - - Project Construction Expenses 51,882 - 67,000 - 67,000 - - - - 118,882 TOTAL GRANTS & AWARDS 51,882 - 67,000 - 67,000 - - - - 118,882 TOTAL USE OF FUNDS 51,882$ -$ 250,000$ -$ 250,000$ -$ -$ -$ -$ 301,882$ ADA UPGRADE PUBLIC RESTROOMS - ADULT RECREATION BUILDING PROJECT 821-2601 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 16 Project Name ADA Restrooms and HR Offices Project Number 821-2117 Department Parks & Public Works Project Manager Facilities Manager: Dan Keller Description This project will make ADA-compliant upgrades to the staff restrooms at the Civic Center and modify the HR offices. Location This project is located at the Civic Center (110 E. Main Street). Project Background The Building Inspectors have moved out of their previous space in the lower level of the Civic Center. The restrooms adjacent to this space are small non-ADA compliant restrooms. This project will upgrade the restrooms taking advantage of the available space to meet additional area requirements. In addition, this project will remodel the HR offices in the Civic Center. Operating Budget Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2020/21 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 17 Project Components & Estimated Timeline Winter 2019 Design Project design & development Spring 2020 Bid Process Project bidding & contract award Summer 2020 Construction Project construction Summer 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR - Transfer from Facilities -$ -$ 300,000$ 150,000$ 450,000$ -$ -$ -$ -$ 450,000$ TOTAL SOURCE OF FUNDS -$ -$ 300,000$ 150,000$ 450,000$ -$ -$ -$ -$ 450,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 300,000 150,000 450,000 - - - - 450,000 TOTAL GFAR -$ -$ 300,000$ 150,000$ 450,000$ -$ -$ -$ -$ 450,000$ TOTAL USE OF FUNDS -$ -$ 300,000$ 150,000$ 450,000$ -$ -$ -$ -$ 450,000$ ADA RESTROOMS AND HR OFFICES Project 821-2117 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 18 Project Name Plaza Level Railings – Code Upgrade Project Number 821-2116 Department Parks & Public Works Project Manager Facilities Manager: Dan Keller Description This project will adjust the railings around the upper deck of the Civic Center to be code compliant. Location This project location is on the deck of Town Hall (110 E. Main Street). Project Background The railings around the upper deck of the Civic Center have wide gaps that create a safety hazard with a risk of children falling through the gaps. This project will adjust the railings to be code compliant. Operating Budget Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2020/21 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 19 Project Components & Estimated Timeline Fall 2019 Design Project design & development Winter 2020 Bid Process Project bidding & contract award Spring 2020 Construction Project construction Summer 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR Transfer from Facilities -$ -$ 30,000$ -$ 30,000$ -$ -$ -$ -$ 30,000$ TOTAL SOURCE OF FUNDS -$ -$ 30,000$ -$ 30,000$ -$ -$ -$ -$ 30,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 30,000 - 30,000 - - - - 30,000 TOTAL GFAR -$ -$ 30,000$ -$ 30,000$ -$ -$ -$ -$ 30,000$ TOTAL USE OF FUNDS -$ -$ 30,000$ -$ 30,000$ -$ -$ -$ -$ 30,000$ PLAZA LEVEL RAILINGS - CODE UPGRADE Project 821-2116 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 20 TOWN-WIDE Project Name Waterproofing -Town-wide Project Number 821-2010 Department Parks & Public Works Project Manager Facilities Manager: Dan Keller Description This project will waterproof a balcony and a roof at two Town facilities. Location The project is located at the Adult Recreation Center (208 E. Main Street) and the PPW Corporation Yard at 41 Miles Avenue. Project Background The roof of the engineering building at the PPW Corporation Yard is starting to show signs of age and potential leakage as it approaches its end of serviceable life. Recent HVAC improvements added new penetrations through this aging membrane, including relocation of a large HVAC unit in the center of the roof. The new roof will upgrade the membrane to a single ply cool roof which will also improve the building's energy conservation. At the Adult Recreation Center, the rear balcony for the two manager offices upstairs cantilevers over the activity room below. During heavy rainstorms, water leaks from under the thresholds upstairs into the middle of the room below. The membrane needs to be replaced which entails significant reconstruction of the sliding doors, siding, and balcony deck. Operating Budget Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2020/21 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 21 Project Components & Estimated Timeline Winter 2019 Design Project design & development Spring 2020 Bid Process Project bidding & contract award Summer 2020 Construction Project construction Fall 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR Transfer from Facilities -$ -$ 75,000$ -$ 75,000$ -$ -$ -$ -$ 75,000$ TOTAL SOURCE OF FUNDS -$ -$ 75,000$ -$ 75,000$ -$ -$ -$ -$ 75,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 75,000 - 75,000 - - - - 75,000 TOTAL GFAR -$ -$ 75,000$ -$ 75,000$ -$ -$ -$ -$ 75,000$ TOTAL USE OF FUNDS -$ -$ 75,000$ -$ 75,000$ -$ -$ -$ -$ 75,000$ WATERPROOFING - TOWN-WIDE Project 821-2010 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 22 Project Name Sound Mitigation in Library Lobby Project Number 821-2504 Department Parks & Public Works Project Manager Facilities Manager: Dan Keller Description This project will install sound baffling to the low ceiling in the Library lobby. Location This project location is inside the Library at 100 Villa Avenue. Project Background This is the second phase of sound reduction in the Library following successful installation of doors to the teen area in phase one. This project will install sound baffling to the ceiling in the Library lobby to help diffuse noise. Operating Budget Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2020/21 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 23 Project Components & Estimated Timeline Winter 2020 Design Project design & development Spring 2020 Bid Process Project bidding & contract award Summer 2020 Construction Project construction Fall 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR Transfer from Library Trust -$ -$ 22,000$ -$ 22,000$ -$ -$ -$ -$ 22,000$ TOTAL SOURCE OF FUNDS -$ -$ 22,000$ -$ 22,000$ -$ -$ -$ -$ 22,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 22,000 - 22,000 - - - - 22,000 TOTAL GFAR -$ -$ 22,000$ -$ 22,000$ -$ -$ -$ -$ 22,000$ TOTAL USE OF FUNDS -$ -$ 22,000$ -$ 22,000$ -$ -$ -$ -$ 22,000$ SOUND MITAGATION IN LIBRARY LOBBY Project 821-2504 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 24 TOWN-WIDE Project Name Fire Suppression (Halon) for Server Rooms Project Number 841-6004 Department Parks & Public Works Project Manager Facilities Manager: Dan Keller Description This project will install fire suppression systems that are specific for server rooms. Location This project is located at the Civic Center (110 East Main Street) and the Town of Los Gatos Police Operations Building (15900 Los Gatos Boulevard). Project Background Basic fire suppression systems use water-based sprinklers to protect infrastructure. Server rooms require different fire suppression to avoid damaging equipment in case the fire suppression is triggered. This project will install non-destructive gas suppression systems at main server rooms at essential facilities. Operating Budget Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2020/2021 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 25 Project Components & Estimated Timeline Spring 2020 Bid process Project bidding & contract award Summer 2020 Construction Project Construction Fall 2020 Completion Project completion FIRE SUPPRESSION (HALON) FOR SERVER ROOMS Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR - Transfer from Facilities -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$ TOTAL SOURCE OF FUNDS -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 200,000 - 200,000 - - - - 200,000 TOTAL GFAR -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$ TOTAL USE OF FUNDS -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$ Project 841-6004 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 26 Project Name Police Headquarters Roof Repair Project Number 821-2118 Department Parks & Public Works Project Manager Facilities Manager: Dan Keller Description This project will replace the Police Headquarters roof with a new membrane. Location This project is located at the Police Headquarters building (110 East Main Street). Project Background The roof for the Police Headquarters wing of the civic center has reached the end of its useful life. The roof has a history of water leaks and since the removal of the HVAC system over the old dispatch center, the leaks have increased. This project will replace the roof with a new roof membrane to match the museum wing roof completed in 2017. Operating Budget Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2020/21 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 27 Project Components & Estimated Timeline Winter 2019 Bid process Project bidding & contract award Spring 2020 Construction Project Construction Summer 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR Transfer from Facilities -$ 47,752$ 2,248$ -$ 2,248$ -$ -$ -$ -$ 50,000$ TOTAL SOURCE OF FUNDS - 47,752 2,248 - 2,248 - - - - 50,000 Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - 47,752 2,248 - 2,248 - - - - 50,000 TOTAL GFAR - 47,752 2,248 - 2,248 - - - - 50,000 TOTAL USE OF FUNDS - 47,752 2,248 - 2,248 - - - - 50,000 POLICE HEADQUARTERS ROOF REPAIR 821-2118 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 28 Project Name Adult Recreation Center – Floor Repair Project Number 821-2206 Department Parks & Public Works Project Manager Facilities Manager: Dan Keller Description This project will replace the flooring in the multi-purpose room at the Adult Recreation Center. Location This project will take place at the Adult Recreation Center (208 East Main Street). Project Background The floor at the Adult Recreation Center has reached the end of its useful life. This project will replace the floor. Operating Budget Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2020/21 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 29 Project Components & Estimated Timeline Winter 2020 Bid process Project bidding & contract award Spring 2021 Construction Project Construction Summer 2021 Completion Project completion 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ 100,000$ 100,000$ -$ -$ -$ -$ 100,000$ TOTAL SOURCE OF FUNDS -$ -$ 100,000$ 100,000$ -$ -$ -$ -$ 100,000$ 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - Consultant Services - - - - - - - - - Project Construction Expenses - - 100,000 100,000 - - - - 100,000 TOTAL GFAR -$ -$ 100,000$ 100,000$ -$ -$ -$ -$ 100,000$ TOTAL USE OF FUNDS -$ -$ 100,000$ 100,000$ -$ -$ -$ -$ 100,000$ ADULT RECREATION CENTER - FLOOR REPAIR 821-2206 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 30 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 31 PROJECT LOCATIONS A Information System Upgrade B Audio/Video System Upgrade C Town-Wide Document Imaging Project D Engineering Document Archiving E Silicon Valley Regional Interoperability Project (SVRIP) Service F EOC Communication Upgrade G IT Disaster Recovery Improvements H Computer-Aided Dispatch and Records Management System (CAD/RMS) PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 32 PROGRAM SECTION DIRECTORY PAGE 6101 Information System Upgrade E – 34 6001 Audio/Video System Upgrade E – 36 6003 Town-Wide Document Imaging Project E – 38 2305 Engineering Document Archiving E – 40 6305 Silicon Valley Regional Interoperability Project (SVRIP) Service E – 42 6103 EOC Communication Upgrade E – 44 6104 IT Disaster Recovery Improvements E – 46 6301 Computer-Aided Dispatch and Records Management System (CAD/RMS) E – 48 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 33 The Equipment Projects section contains Capital Improvement Program projects that provide new equipment; or replace, improve, or upgrade existing Town equipment. This section does not have ongoing equipment programs; all projects are considered one-time projects. One-time equipment capital improvement projects are prioritized based on service level considerations, available funding sources, project costs, and community impacts. Los Gatos does not have a designated funding source for new equipment or the replacement or upgrading of existing equipment; however, grants are pursued and utilized when available. EQUIPMENT PROJECTS SUMMARY Total FY 2019/20 Carryforward $921,291 Carryforward Projects 6101 Information System Upgrade 292,528$ 77,026$ -$ -$ -$ -$ 369,554$ 6001 Audio/Video System Upgrade 68,048 42,552 - - - - 110,600 6003 Town-wide Document Imaging Project 198,011 16,990 - - - - 215,000 2305 Engineering Document Archiving 48,284 11,716 - - - - 60,000 6305 Silicon Valley Regional Interoperability Project (SVRIP) Service 395,661 62,967 - - - - 458,628 6103 EOC Communications Upgrade 20,618 29,382 - - - - 50,000 6104 IT Disaster Recovery Improvements 30,155 169,845 - - - - 200,000 6301 Computer-Aided Dispatch and Records Management System 24,476 510,814 - - - - 535,290 New Projects Total Equipment Projects 1,077,781$ 921,291$ -$ -$ -$ -$ 1,999,072$ 2020/21 Budget & Carryfwd* FY 2020/21 - 2024/25 CAPITAL IMPROVEMENT PROGRAM Total Budgeted 2021/22 Budget 2022/23 Budget 2023/24 Budget 2024/25 Budget EQUIPMENT PROJECT SUMMARY BY PROGRAM Expended Through 2019/20 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 34 Project Name Information System Upgrade Project Number 841-6101 Department Finance Project Manager Finance Director: Stephen Conway Description This project upgrades the Town’s existing financial/human resources information database, enhancing its reporting system and providing future web-based online services. This project will be coordinated with the upgrade of the Town’s existing permit tracking system. Location The project will enhance the information systems used by the Finance, Human Resources, and Building Departments. Purchased computer hardware will be located in the IT Department, 110 E. Main Street. Project Background In FY 2008/09, staff completed a significant portion of a multi-year financial information system upgrade. This project involved the conversion of General Ledgers, Payroll, Budget, and Human Resources modules, followed by the implementation of the Cashiering and Business License modules. Planned for FY 2020/21 required system upgrade, cloud hosting, online-timesheet management, completion of the fixed asset module, and continuation of electronic commerce, including online permitting and business license applications. Operating Budget Impacts The remaining project balance is estimated to be $77,026. It is anticipated that the maintenance costs for the Finance/Human Resources information system would be approximately $40,000 annually, which has been incorporated into the FY 2020/21 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 35 Project Components & Estimated Timeline Spring 2020 System Implementation Upgrade and test data migration and functionality of financial/human resources information database. Fall 2020 System Implementation Develop and test fixed assets, electronic commerce and electronic timesheet functions. Summer 2020 Implement data migration Fall 2020 System Implementation Implementation of electronic commerce and electronic timesheet functions. Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total ProjectSOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR Transfer from MIS 188,975$ 103,553$ 77,026$ -$ 77,026$ -$ -$ -$ -$ 369,554$ TOTAL SOURCE OF FUNDS 188,975$ 103,553$ 77,026$ -$ 77,026$ -$ -$ -$ -$ 369,554$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services 188,975 103,553 77,026 - 77,026 - - - - 369,554 Project Construction Expenses - - - - - - - - - - TOTAL GFAR 188,975$ 103,553$ 77,026$ -$ 77,026$ -$ -$ -$ -$ 369,554$ TOTAL USE OF FUNDS 188,975$ 103,553$ 77,026$ -$ 77,026$ -$ -$ -$ -$ 369,554$ INFORMATION SYSTEM UPGRADE Project 841-6101 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 36 Project Name Audio/Video System Upgrade Project Number 841-6001 Department Town Manager Project Manager IT Manager: Chris Gjerde Description This project provides for the replacement and/or upgrade of Council Chamber video, audio/visual, and other applicable equipment used for televised and non-televised public meetings. Location The video production system is located in the audio/video equipment room at the Civic Center, 110 E. Main Street, and involves various electronic equipment required to cablecast public meetings and make presentations. Project Background In FY 2008/09, the audio/visual equipment located in the Town Council Chambers was upgraded to meet the needs at that time. The maintenance of the video production equipment is now the responsibility of KCAT, who receives Public, Educational, and Governmental (PEG) fees, provided by local cable operators for this purpose. The remaining funds in this project will be used to replace and/or upgrade the Town’s A/V equipment in the Council Chambers, as needed. Staff will also explore the availability of additional audio/visual meeting management enhancements. Operating Budget Impacts This Audio/Video System Upgrade project is funded in the GFAR Fund. It is unknown at this time which replacements or upgrades will be required during FY 2020/21. Staff oversight of this project will be included in the FY 2020/21 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 37 Project Components & Estimated Timeline Fiscal Year 2020/21 Monitoring As needed. Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 68,048$ -$ 42,552$ -$ 42,552$ -$ -$ -$ -$ 110,600$ TOTAL SOURCE OF FUNDS 68,048$ -$ 42,552$ -$ 42,552$ -$ -$ -$ -$ 110,600$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment 68,048 - 42,552 - 42,552 - - - - 110,600 Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - - - - - - - - TOTAL GFAR 68,048$ -$ 42,552$ -$ 42,552$ -$ -$ -$ -$ 110,600$ TOTAL USE OF FUNDS 68,048$ -$ 42,552$ -$ 42,552$ -$ -$ -$ -$ 110,600$ AUDIO / VIDEO SYSTEM UPGRADE Project 841-6001 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 38 Project Name Town-Wide Document Imaging Project Project Number 841-6003 Department Community Development/Police Project Manager Community Development Director: Joel Paulson Description This is the continuation of the first phase of a Town-wide project to convert existing microfiche and paper files to electronic storage and provide desktop access. Location Town of Los Gatos Civic Center complex (110 E. Main Street). Project Background The Community Development Department has an immediate need to provide electronic storage and retrieval of many archived documents. The electronic retrieval system will allow immediate access to all building and planning files for members of the Community Development Department via desktop access. Following implementation, priorities will be identified to expand document imaging to other departments, subject to available funding. Operating Budget Impacts The Community Development Department collects permit fees, a portion of which will be used to offset some costs for document storage. PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 39 Project Components & Estimated Timeline FY 2020/21 Production Continue document conversion of Building and Planning Division files. Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR Transfer from MIS 198,011$ -$ 16,990$ -$ 16,990$ -$ -$ -$ -$ 215,000$ TOTAL SOURCE OF FUNDS 198,011$ -$ 16,990$ -$ 16,990$ -$ -$ -$ -$ 215,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 198,011 - 16,990 - 16,990 - - - - 215,000 TOTAL GFAR 198,011$ -$ 16,990$ -$ 16,990$ -$ -$ -$ -$ 215,000$ TOTAL USE OF FUNDS 198,011$ -$ 16,990$ -$ 16,990$ -$ -$ -$ -$ 215,000$ TOWN-WIDE DOCUMENT IMAGING PROJECT Project 841-6003 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 40 HWY 9 E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV Project Name Engineering Document Archiving Project Number 821-2305 Department Parks & Public Works Project Manager Assistant PPW Director: Lisa Petersen Description This project will scan and archive all engineering record documents such as as-builts, federal and state funded capital improvement projects, and recorded documents, all of which are currently stored in paper format. Location This project is located at the Engineering Services office (41 Miles Avenue). Project Background Currently, most files are kept in a hard copy format in the Engineering Services office. These hard copies have become damaged due to age and need to be preserved through archiving to maintain pertinent records. By digitally archiving these documents, searching through records becomes much more efficient. It is anticipated that this project will be implemented over several fiscal years, starting in FY 2014/15 and completion estimated in FY 2020/21. Operating Budget Impacts This project will use staff time for management. The staff time for this project is included in the Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 41 Project Components & Estimated Timeline Summer 2015 Design Project development Fall 2015 Bid process Project bidding & contract award Fall 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 8,284$ 40,000$ 11,716$ -$ 11,716$ -$ -$ -$ -$ 60,000$ TOTAL SOURCE OF FUNDS 8,284$ 40,000$ 11,716$ -$ 11,716$ -$ -$ -$ -$ 60,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 8,284 40,000 11,716 - 11,716 - - - - 60,000 TOTAL GFAR 8,284$ 40,000$ 11,716$ -$ 11,716$ -$ -$ -$ -$ 60,000$ TOTAL USE OF FUNDS 8,284$ 40,000$ 11,716$ -$ 11,716$ -$ -$ -$ -$ 60,000$ ENGINEERING DOCUMENT ARCHIVING Project 821-2305 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 42 Project Name Silicon Valley Regional Interoperability Project (SVRIP) Service Project Number 841-6305 Department Police Project Manager Captain D’Antonio Description This project will update the existing police radio system infrastructure to be compatible with the regional interoperability requirements. Location Town of Los Gatos Civic Center Complex (110 E Main Street) and the Town of Los Gatos Police Operations Building (15900 Los Gatos Boulevard). Project Background The Silicon Valley Radio Interoperability Authority (SVRIA) in conjunction with the City Managers Association and the County Chiefs Association is moving towards a program for regional interoperability of public safety communications for police, fire services, and public works across all jurisdictions. The Police Department, in conjunction with other public safety agencies within Santa Clara County, will be contributing to radio system infrastructure for a period of three years to allow for interoperability of public safety communications regionally. Operating Budget Impacts Staff oversight of this SVRIP project will be included in the Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 43 Project Components & Estimated Timeline Summer 2015 Design Project development Winter 2016 Bid process Project bidding & contract award Summer 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 395,176$ 486$ 62,967$ -$ 62,967$ -$ -$ -$ -$ 458,628$ TOTAL SOURCE OF FUNDS 395,176$ 486$ 62,967$ -$ 62,967$ -$ -$ -$ -$ 458,628$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 395,176 486 62,967 - 62,967 - - - - 458,628 TOTAL GFAR 395,176$ 486$ 62,967$ -$ 62,967$ -$ -$ -$ -$ 458,628$ TOTAL USE OF FUNDS 395,176$ 486$ 62,967$ -$ 62,967$ -$ -$ -$ -$ 458,628$ SILICON VALLEY REGIONAL INTEROPERABILITY PROJECT (SVRIP) SERVICE Project 841-6305 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 44 TOWN-WIDE Project Name EOC Communications Upgrade Project Number 841-6103 Department Town Manager Office/IT/PD Project Manager Assistant Town Manager, Arn Andrews Description This project upgrades identified deficiencies in the Town’s Emergency Operations Center (EOC) communication capabilities. Location The project will enhance the communication systems within the EOC to create better interoperability between Town staff, Public Safety and citizen volunteers in the event of an emergency. Project Background The recent wildfire disasters in California and lessons learned from prior Town emergency preparedness exercises continue to identify a lack of adequate communications as a major flaw in emergency responses. Without robust EOC communication capabilities the situational awareness necessary to adequately assess, and respond to, an operational area in the event of an emergency is severely compromised. Staff is seeking to create multiple seamless communication channels between the Town EOC, County EOC, Town Public Safety staff, Town PPW staff, Town CDD staff, and CERT volunteers. Operating Budget Impacts This project will use staff time for management. The staff time for this project is included in the FY 2020/21 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 45 Project Components & Estimated Timeline Summer 2018 Design Project development Fall 2018 Procurement Procurement of equipment and installation Fall 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 19,618$ 1,000$ 29,382$ -$ 29,382$ -$ -$ -$ -$ 50,000$ TOTAL SOURCE OF FUNDS 19,618$ 1,000$ 29,382$ -$ 29,382$ -$ -$ -$ -$ 50,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 19,618 1,000 29,382 - 29,382 - - - - 50,000$ TOTAL GFAR 19,618$ 1,000$ 29,382$ -$ 29,382$ -$ -$ -$ -$ 50,000$ TOTAL USE OF FUNDS 19,618$ 1,000$ 29,382$ -$ 29,382$ -$ -$ -$ -$ 50,000$ EOC COMMUNICATION UPGRADE Project 841-6103 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 46 TOWN-WIDE Project Name IT Disaster Recovery Improvements Project Number 841-6104 Department IT Project Manager IT Manager: Chris Gjerde Description This project upgrades the Town’s existing Information Technology infrastructure including windows servers, storage, and network switches. Location The project will enhance the IT systems used by all Town departments at all locations. Purchased computer hardware will be located at 110 E. Main Street and 15900 Los Gatos Boulevard Project Background Annually staff evaluates and replaces older servers and network infrastructure to ensure reliable operation. In FY 2017/18, staff began an IT disaster recovery inventory, identifying many areas to improve our disaster preparedness posture and increasing efficiencies with more modern infrastructure design. These improvements to IT infrastructure require more than a simple staggered replacement of a small percentage of servers. Improvements include Hypervisor Server Clusters and Replication, redundant Storage Area Networks, and Public Cloud DR Data Center. Operating Budget Impacts This project will use staff time for management. The staff time for this project is included in the FY 2020/21 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 47 Project Components & Estimated Timeline Summer 2019 Design Project development Fall 2019 Procurement Procurement of equipment and installation Fall 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR Transfer from MIS 7,942$ 22,213$ 169,845$ -$ 169,845$ -$ -$ -$ -$ 200,000$ TOTAL SOURCE OF FUNDS 7,942$ 22,213$ 169,845$ -$ 169,845$ -$ -$ -$ -$ 200,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 7,942 22,213 169,845 - 169,845 - - - - 200,000 TOTAL GFAR 7,942$ 22,213$ 169,845$ -$ 169,845$ -$ -$ -$ -$ 200,000$ TOTAL USE OF FUNDS 7,942$ 22,213$ 169,845$ -$ 169,845$ -$ -$ -$ -$ 200,000$ IT DISASTER RECOVERY IMPROVEMENTS Project 841-6104 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 48 Project Name Computer-Aided Dispatch and Records Management System (CAD/RMS) Project Number 841-6301 Department Police Project Manager Captain D’Antonio Description This project upgrades the Police Departments current Computer Aided Dispatch and Records Management System (CAD/RMS). Location This project is located at Police Administration Building. Project Background The Los Gatos Monte Sereno Police Department has an immediate need to replace its Computer Aided Dispatch and Records Management System (CAD/RMS). The Los Gatos Monte Sereno Police Department and the City of Sunnyvale have been in a cost sharing agreement since October 2016, and the Town needs an independent system. The Department seeks an integrated solution that offers the capability to comply with existing and upcoming mandates, capture ongoing statistical data, accurately measure performance, better equip first responders with relevant information, reduce report writing time, enhance internal cross-training, and be technologically progressive. Enhancements will give CAD/RMS terminal access to sworn and non-sworn support personnel, including physical access at two sites and mobile access in 14 vehicles. Operating Budget Impacts This project will use staff time for management. The staff time for this project is included in the Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 49 Project Components & Estimated Timeline Spring 2019 Bid process Project bidding & contract award Fall 2019 Procurement Procurement of equipment and installation Summer 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR Transfer from Equipment Replacement 10,290$ 14,186$ 510,814$ -$ 510,814$ -$ -$ -$ -$ 535,290$ TOTAL SOURCE OF FUNDS 10,290$ 14,186$ 510,814$ -$ 510,814$ -$ -$ -$ -$ 535,290$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR ` Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 10,290 14,186 510,814 - 510,814 - - - - 535,290 TOTAL GFAR 10,290$ 14,186$ 510,814$ -$ 510,814$ -$ -$ -$ -$ 535,290$ TOTAL USE OF FUNDS 10,290$ 14,186$ 510,814$ -$ 510,814$ -$ -$ -$ -$ 535,290$ COMPUTER-AIDED DISPATCH AND RECORDS MANAGEMENT SYSTEM Project 841-6301 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 50 Reference This Page Intentionally Left Blank PROPOSED REFERENCE SECTION Glossary of Terms F - 1 Accrual Basis Accounting - Under this accounting method, transactions are recognized when they occur, regardless of the timing of related cash receipts and disbursements. Adoption - Formal action by the Town Council which sets the spending limits for the fiscal year. The Town's budget is adopted by Council resolution. Appropriation - An authorization made by the Town Council that permits officials to incur obligations against and to make expenditures of government resources. Appropriations are typically granted for a one-year period. Audit - Prepared by an independent Certified Public Accountant (CPA), the primary objective of an audit is to determine if the Town's Financial Statements present fairly the Town's financial position and results of operations in conformity with generally accepted accounting principles. In conjunction with its performance of an audit, it is customary for an independent auditor to issue a Management Letter stating the adequacy of the Town's internal controls as well as recommending improvements to the Town's financial management practices. Bonds - A bond is a written promise to pay a specified sum of money (called the face value or principal amount) at a specified date or dates in the future (called the maturity date) together with period interest at a specified rate. Bonds are typically used to finance capital facilities. Budget - As the Town's financial operating plan for the fiscal year, the budget displays the estimated expenditures (costs) for providing services and the estimated sources of revenue (income) to pay for them. Once the Town Council adopts the budget, the total becomes the maximum spending limit. Los Gatos' budget encompasses a single fiscal year (July 1 through June 30). Budget Amendment - The Council has the sole responsibility for adopting the Town's budget and may amend or supplement the budget at any time after adoption. The Town Manager has the authority to approve administrative adjustments to the budget as outlined in the Financial and Administrative Policies set by Council. Budget Document - The official financial spending and resource plan submitted by the Town Manager and adopted by the Town Council explaining the approved budget to the public and Town Council. Budget Message - Included in the opening section of the budget, the Budget Message provides the Council and the public with a general summary of the most important aspects of the budget, comparative data from previous fiscal years, goals and objectives, and the views and recommendations of the Town Manager. Budget Overview - This section provides an overview of the changes adopted in the budget. Additionally, the significant impacts of budgetary changes are outlined along with dollar amounts (increase/decrease). Budget Policies - General and specific guidelines adopted by the Council that govern the financial plan's preparation and administration. PROPOSED REFERENCE SECTION Glossary of Terms F - 2 Capital or Community Improvements - Capital or community improvements are major construction, acquisition, or maintenance/repair projects. Typical examples of major construction would include new street improvements, park development, and public buildings. Acquisition includes land for parks and open space. Major maintenance/repairs may include street resurfacing or modifications to public buildings. Capital Improvement Program (CIP) - The plan or schedule of expenditures for major construction of roads, sidewalks, Town facilities, and/or park improvements and for the purchase of equipment. The Town of Los Gatos' CIP follows a five-year schedule. Although the Town adopts the CIP budget in a process which is separate from the adoption of the budget, the budget incorporates the first year of the five-year CIP. Capital Projects Fund - In governmental accounting, a fund that accounts for financial resources to be used for the acquisition or construction of capital facilities. The total cost of a capital project is accumulated in a single expenditures account which accumulates until the project is completed, at which time the fund ceases to exist. Capital Outlay - Expenditures which result in the acquisition of or additions to fixed assets. Examples include land, buildings, machinery, equipment, and construction projects. Capital Assets – See “Fixed Assets.” Cash Basis Accounting - A basis of accounting under which transactions are recognized only when cash is received or disbursed. CDBG (Community Development Block Grant) - Federal grant funds distributed from the U.S. Department of Housing and Urban Development that are passed through to the Town. The Town primarily uses these funds for housing rehabilitation, public improvements, and local social programs. Construction Tax - A construction tax is imposed upon the construction of any building, portion of a building, or a mobile home lot. Construction by definition means either new construction or enlargement. The taxes imposed are based upon a set rate per square foot as follows: a) Capital Improvement Tax - $0.18 for each square foot of building addition or alteration b) Underground Utility Tax - $0.18 for each square foot of building addition or alteration c) Park Fund Tax - $0.04 for each square foot of building addition or alteration Contingency - A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted. Contingent Liabilities - Items which may become liabilities of the Town but are undetermined at a given date, such as pending lawsuits, unsettled disputed claims, unfilled purchase orders, and uncompleted contracts. Contract Services - Services provided to the Town from the private sector or other public agencies. PROPOSED REFERENCE SECTION Glossary of Terms F - 3 Contributed Capital - Resources which are extremely restricted for the acquisition or construction of capital assets. This category includes, but is not limited to, capital grants, residual equity transfers in, and contributions from developers. Cost Allocation - A fair and equitable methodology for identifying and distributing direct and indirect cost from a service provider to the service consumer. In the Town’s case, the general fund is the service provider and the external funds are the service consumer. Deficit - The excess of liabilities over assets. Department - A major organizational unit of the Town that has been assigned overall management responsibility for an operation or a group of related operations within a functional area. Developer Fees and Permits - Fees that are charged for various development-related services or permits based upon actual cost to the Town for providing the service or permit. Documentary Transfer Tax - Imposed on the transfer of real property, exclusive of any lien or encumbrance. The Town receives 50% of such revenue collected by Santa Clara County. Encumbrance - Commitment against an approved budget for unperformed (executory) contract for goods or services. Encumbrances cease when the obligation is paid or otherwise terminated. A purchase order is a common encumbrance. Expenditure - The outflow of funds paid or to be paid for an asset obtained or goods and services obtained. An encumbrance is not an expenditure; an encumbrance reserves funds to be expended. Fiscal Year - A 12-month period to which the annual operating budget applies and at the end of which the Town determines its financial position and results of its operations. The Town’s fiscal year runs from July 1 to June 30. Five-Year Financial Forecast - Estimates of future revenues and expenditures to help predict the future financial condition of the community. Fixed Assets - Assets which are intended to be held or used for a long term, such as land, buildings, improvements other than buildings, machinery and equipment. Fund - An independent fiscal and accounting entity with a self-balancing set of accounts in which financial transactions relating to revenues, expenditures, assets, and liabilities are recorded. Funds other than the General Fund typically have a unique funding source and purpose. Establishing funds enables the Town to account for the use of restricted revenue sources and carry on specific activities or pursue specific objectives. Fund Accounting - System used by non-profit organizations, particularly governments. Since there is no profit motive, accountability is measured instead of profitability. The main purpose is stewardship of financial resources received and expended in compliance with legal requirements. PROPOSED REFERENCE SECTION Glossary of Terms F - 4 Fund Balance - Also known as financial position, fund balance is the excess of current assets over current liabilities and represents the cumulative effect of revenues and other financing sources over expenditure and other financing uses. GAAP - (Generally Accepted Accounting Principles) - Uniform standards for financial accounting and reporting. They govern the form and content of the basic financial statements of the Town. Gas Tax Fund - The Gas Tax Fund is used to account for revenues and expenditures apportioned under the Streets and Highways Code of the State of California. Expenditures may be made for any street- related purpose in the Town’s system of streets. General Fund - In governmental accounting, fund used to account for all assets and liabilities of a non- profit entity, except those particularly assigned for other purposes in another more specialized fund. The General Fund is the primary operating fund of the Town. General Government – Includes offices and departments to support the Town Council, Town Clerk, Town Manager, Town Attorney, Town Treasurer, Human Resources, Finance, Community Development, Police, Parks and Public Works, and Library functions. General Liability Self Insurance Fund - The General Liability Self Insurance Fund is used to provide the Town with liability and property insurance. Coverage is provided through the Town’s participation in a joint powers agreement through the Association of Bay Area Governments (ABAG). Grant - External contribution, and/or gift of cash, or other asset typically from another governmental entity to be used or expended for a specific purpose, activity, or facility. An example is Community Development Block grant funding from the federal government. Housing Set-Aside Fund – This fund is used to account for the Redevelopment Agency’s 20% set-aside property tax increment revenues and the associated expenditures to be used for increasing or improving low and moderate income housing. Improvements - Buildings, structures, or attachments to land such as sidewalks, trees, drives, tunnels, drains, and sewers. Intergovernmental Revenue - Revenue received from other governmental agencies and municipalities, such as grants from the state or federal government. Inter-Fund Transfers - When the Town moves money between its various funds, it makes an inter-fund transfer, referred to as “transfers in” and “transfers-out.” In aggregate, transfers in and out offset each other for the fiscal year. Levy - (Verb) To impose taxes, special assessments, or service charges for the support of governmental activities. (Noun) The total amount of taxes, special assessments, or service charges imposed by Santa Clara County levying property taxes. Licenses and Permits - Revenues earned by the issuance of licenses or permits levied in accordance with the benefits conferred by the license or permit. PROPOSED REFERENCE SECTION Glossary of Terms F - 5 Lighting and Landscape Fund - The Town has formed six landscape and lighting district funds established by written consent of the property owners owning all of the property within the boundaries of the district. Objective - A statement of specific direction, purpose, or intent based on the needs of the community and the goals established for a specific program or service level. Ordinance - A formal legislative enactment by the Town Council. It has the full force and effect of law within Town boundaries unless pre-empted by a higher form of law. An Ordinance has a higher legal standing than a Resolution and is typically codified in a Town's municipal code. Operating Budget - The operating budget is the primary means by which most of the financing of acquisition, spending, and service delivery activities of a government are controlled. The use of annual operating budgets is required by law. Personnel - Town staff. Program - As subdivisions of departments, programs are budgetary or organizational units of government with limited sets of work responsibilities within their respective departments. Programs also serve to increase budgetary accountability. Los Gatos' budget is compiled on a program basis. Property Tax – A tax Imposed on real property (land and permanently attached improvements). The tax is based upon the assessed value of such property. The tax rate may not exceed 1% of assessed value. Reserve - An account used to indicate that a portion of fund equity is designated, undesignated, or legally restricted for a specific purpose. Resolution - A special order of the Town Council, which has a lower legal standing than an ordinance. Resources - Total amounts available for appropriation including estimated revenues, inter-fund transfers, and beginning fund balances. Revenue - Sources of income which the Town receives during a fiscal year. Examples of revenue include taxes, intergovernmental grants, charges for services, resources forwarded from the prior year, operating transfers for other funds, and other financing sources such as the proceeds derived from the sales of fixed assets. Revenue Estimate - A formal estimate of how much revenue will be earned from a specific revenue source for some future period; typically, a fiscal year. Road Impact Fees - Pursuant to Article III of Chapter 15 of the Town Code, the Town collects road impact fees to finance road construction and maintenance projects throughout the town. Article IX of Chapter 15 authorizes the establishment of special fund accounts known as Road Impact #1, Road Impact #2, and Road Impact #3, into which all such fees are deposited. Because the road systems generally follow drainage patterns, the existing drainage basin map boundaries are used to track and expend funds for road construction and maintenance. PROPOSED REFERENCE SECTION Glossary of Terms F - 6 The amount of each fee collected is based on an estimate of the weight of the loads to be hauled to or from the project and the weight of heavy vehicles to be used in connection with the project. The fee is collected for Building Permits, Grading and Landscape Permits, Improvement Contracts, and Encroachment Permits. Money collected from such fees is to be used solely for design, construction, and repair of Town streets and installation of sidewalk curb cut ramps when such a requirement is triggered by the level of work as provided by the Americans with Disabilities Act, within the prescribed area. Projects will be brought forward on an as-needed basis. SA Trust Fund – Fund used to account for the proceeds of notes, and other forms of indebtedness, and the expenditure of these funds to pay the debt, administrative services and projects with the specified boundaries of the Successor Agency of the Town of Los Gatos Redevelopment Agency. Sales Tax – 1% of taxable sales is returned to the Town by the State Board of Equalization on a monthly direct deposit basis. Under the “Triple Flip” agreement, 0.25% of the 1% is now received in association with property tax but remains sales tax in substance. Special Revenue Fund - In governmental accounting, a fund used to account for the proceeds of a special revenue source (other than special assessments, expandable trusts, or for major capital projects) that are legally restricted to expenditure for a specified purpose. Service Charge - Charges for specific services rendered. Services and Supplies - Expenditures for services and supplies which are directly related to a department's primary service activities. State Gas Tax Funds - Portions of the tax rate per gallon levied by the State of California on all gasoline purchases are allocated to cities throughout the state. These funds are restricted to expenditures for transit and street-related purposes. Supplemental Appropriation - An appropriation approved by the Council after the initial budget is adopted. Taxes - Compulsory charges levied by the Town, county, or state governments for the purpose of financing services performed for the community’s benefit. Town Code - A legal compilation of Town Council-approved ordinances currently in effect. The code defines Town policy with respect to areas such as planning, etc. Transfers In/Out - Money transferred from one Town fund to another. Differs from revenues and expenses - see definition of these terms, above. PROPOSED REFERENCE SECTION Index F - 7 Financial Summaries – by Fund Total CIP Fund Summary .................................................................................................................. B – 9 Fund 411 - GFAR Fund ..................................................................................................................... B – 10 Fund 471 – Traffic Mitigation Fund ................................................................................................. B – 12 Fund 421 – Grants Fund................................................................................................................... B – 14 Fund 461/462/463 – Storm Basin Funds ......................................................................................... B – 16 Fund 472 – Utility Underground Fund ............................................................................................. B – 18 Fund 481 – Gas Tax Fund ................................................................................................................. B – 20 Financial Summaries – by Program Streets Program ............................................................................................................................... B – 5 Parks Program .................................................................................................................................. B – 5 Public Facilities Program .................................................................................................................. B – 6 Glossary .................................................................................................................................................. F – 1 FY 2019/20 Completed oo Withdrawn CIP Projects .............................................................................. A – 9 Parks Program - Park Improvement Projects Creek Trail & Parks Pathway & Parking Lot Seal Coat & Striping ................................................... D – 8 Outdoor Fitness Equipment ............................................................................................................. D – 12 Parks Playground Fibar Project ........................................................................................................ D – 6 Town Plaza Turf Repairs .................................................................................................................. D – 10 Vegetation Management – Town-wide .......................................................................................... D – 14 Parks Program – Trail Improvement Projects Charter Oaks Trail Repair ................................................................................................................. D – 24 Forbes Mill Footbridge Improvements ............................................................................................ D – 22 Open Space Trail Upgrades .............................................................................................................. D – 20 Trailhead Connector Project ............................................................................................................ D – 26 Public Facilities Program – Equipment Projects Audio/Video System Upgrade ......................................................................................................... E – 36 Computer-aided Dispatch and records Management Systems (CAD/RMS) .................................... E – 48 Engineering Document Archiving .................................................................................................... E – 40 EOC Communication Upgrade ......................................................................................................... E – 44 Information System Upgrade .......................................................................................................... E – 34 IT Disaster Recovery Improvements ................................................................................................ E – 46 Silicon Valley Radio Interoperability Project (SVRIP) Services ......................................................... E – 42 Town-Wide Document Imaging Project .......................................................................................... E – 38 Public Facilities Program – Infrastructure Projects ADA Upgrade Public Restrooms – Adult Recreation Building ......................................................... E – 14 ADA Restrooms and HR Offices ....................................................................................................... E – 16 Adult Recreation Center – Floor Repair ........................................................................................... E – 28 PROPOSED REFERENCE SECTION Index F - 8 Building Replacement at Corporation Yard ...................................................................................... E – 6 Facilities Assessment. ....................................................................................................................... E – 8 Fire Suppression (Halon) for Server Rooms ..................................................................................... E – 24 Library Carpet Replacement ............................................................................................................ E – 10 Plaza Level Railings – Code Upgrade ............................................................................................... E – 18 Police Headquarters Roof Repair ..................................................................................................... E – 26 Sound Mitigation Library Lobby ....................................................................................................... E – 22 Town Beautification ......................................................................................................................... E – 12 Waterproofing – Town-wide ........................................................................................................... E – 20 Streets Program - Bridge Projects Highway 17 Bicycle & Pedestrian Bridge – Design .......................................................................... C – 88 Quito Road - Bridge Replacement ................................................................................................... C – 86 Street Program - Street Improvement Projects ADA Transition Plan ........................................................................................................................ C – 62 Annual Storm Drain Improvement Project ..................................................................................... C – 58 Bicknell Road Storm Drain Improvements ....................................................................................... C – 46 Bicycle & Pedestrian Improvements ................................................................................................ C – 48 Blossom Hill Road Traffic Study ....................................................................................................... C – 72 Downtown Parking Lots Seal Coat & Restriping .............................................................................. C – 34 Downtown Streetscape Revitalization ............................................................................................. C – 66 E. Main Street Speed Table/Raised Crosswalk ................................................................................ C – 68 Hernandez Avenue Storm Drain Improvements ............................................................................. C – 36 Highway 17/9 Interchange and Capacity Improvements. ............................................................... C – 64 Kennedy Sidewalk – LGB to Englewood........................................................................................... C – 78 Local Road Safety Plan ..................................................................................................................... C – 70 Parking Program Implementation ................................................................................................... C – 56 Pilot School Busing ........................................................................................................................... C – 60 Public Arts Gateway ......................................................................................................................... C – 54 Shannon Road Class 1 Multi-Use Path ............................................................................................. C – 38 Sidewalk Improvements – Multiple Locations ................................................................................. C – 40 Stormwater Master Plan .................................................................................................................. C – 50 Stormwater System – Pollution Prevention Compliance ................................................................ C – 52 Traffic Signal Modernization ............................................................................................................ C – 44 Utility Undergrounding Improvements ........................................................................................... C – 42 VMT Mitigation Program ................................................................................................................. C – 76 Winchester Boulevard Complete Streets Final Design .................................................................... C – 80 Winchester Class IV Bikeway ........................................................................................................... C – 74 PROPOSED REFERENCE SECTION Index F - 9 Streets Program - Street Reconstruction & Resurfacing Projects Street Repair & Resurfacing ............................................................................................................. C – 6 Streets Program - Street Repairs, Maintenance & Safety Projects Annual Street Restriping .................................................................................................................. C – 18 Curb, Gutter & Sidewalk Maintenance ............................................................................................ C – 14 Guardrail Replacement Projects ...................................................................................................... C – 20 Massol Intersection Improvements ................................................................................................. C – 22 Parking Lot 4 Repair & Waterproofing ............................................................................................ C – 28 Retaining Wall Repairs ..................................................................................................................... C – 16 Roadside Fire Fuel Reduction .......................................................................................................... C – 26 Shannon Road Repair ...................................................................................................................... C – 24 Traffic Calming Project ..................................................................................................................... C – 12 Town Manager’s Message .................................................................................................................... A – 1 PROPOSED REFERENCE SECTION Index F - 10 This Page Intentionally Left Blank