05 Staff Report - CTS
PREPARED BY: Lisa Petersen
Assistant Director of Parks and Public Works / Town Engineer
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Director
of Parks and Public Works
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 05/19/2020
ITEM NO: 5
DATE: May 14, 2020
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Amend the Agreement for Consultant
Services with Construction Testing Services (CTS) for Materials Testing
Services for the Annual Street Repair and Resurfacing Projects (19-811-9901)
in an Amount Not to Exceed $94,000
RECOMMENDATION:
Authorize the Town Manager to amend an Agreement for Consultant Services with
Construction Testing Services (CTS) for materials testing services for the Annual Street Repair
and Resurfacing Projects (19-811-9901) in an amount not to exceed $94,000.
BACKGROUND:
The Town’s adopted FY 2019/20 Capital Improvement Program (CIP) Budget designates funding
for the Town’s Street Repair and Resurfacing Program. This is a recurring annual project for
street rehabilitation activities throughout the Town to enhance safety for all travel modes and
maintain the roadway infrastructure in Los Gatos. It is important for the Town to complete the
annual street maintenance projects each year to prevent Town streets from falling into more
expensive repair categories.
The Town annually hires a materials testing consultant to monitor compliance of construction
materials for the Annual Street Repair and Resurfacing projects (Asphalt Overlay and Slurry
Seal/Rubber Cape Seal) and the Annual Curb, Gutter, and Sidewalk project. A consultant from
the Town’s On-Call Materials Testing Services list submits a quote to perform the work and a
final cost is negotiated with the Town.
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SUBJECT: Authorize the Town Manager to Amend the Agreement for Consultant Services
with Construction Testing Services for Materials Testing Services for the Annual
Street Repair and Resurfacing Projects 19-811-9901 in an Amount Not to Exceed
$94,000
DATE: May 14, 2020
DISCUSSION:
The Town initially prepared an agreement with CTS to perform testing for the Annual Curb,
Gutter, and Sidewalk project and Annual Street Repair and Resurfacing (Slurry Seal/Rubber
Cape Seal) project in the amount of $46,532. Further testing is required for the third related
project occurring this summer, the asphalt overlay project. Additional quotes were requested
and negotiated with CTS to perform additional materials testing.
CTS has already performed materials testing for the Annual Curb, Gutter, and Sidewalk project.
If the Town Council approves the additional funding for the contract with CTS, it is anticipated
that the work would begin immediately with the start of the asphalt overlay and slurry seal/
rubber cape seal projects.
CONCLUSION:
Authorize the Town Manager to amend the Agreement for Consultant Services with
Construction Testing Services for materials testing services for the Annual Street Repair and
Resurfacing Projects (19-811-9901) in an amount not to exceed $94,000.
COORDINATION:
This project has been coordinated with the Finance Department.
FISCAL IMPACT:
The fiscal table below highlights the actual bids received for the upcoming slurry seal and
overlay projects. The projects have sufficient funding for the agreement with Construction
Testing Services (CTS) for materials testing services.
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SUBJECT: Authorize the Town Manager to Amend the Agreement for Consultant Services
with Construction Testing Services for Materials Testing Services for the Annual
Street Repair and Resurfacing Projects 19-811-9901 in an Amount Not to Exceed
$94,000
DATE: May 14, 2020
FISCAL IMPACT (continued):
Street Repair & Resurfacing
Project 811-9901
Budget Costs
GFAR $3,681,401
Gas Tax $1,064,292
Prior Reimbursements $64,865
Anticipated Reimbursement - Monte Sereno $47,000
Anticipated Reimbursement - WVSD & SJW $130,000
Total Budget $4,987,558
Overlay $1,484,264
Slurry Seal $1,880,515
10% Contingency $336,478
Construction Testing Services (CTS) $94,000
Contract Inspection $50,000
Total Expenditures $3,845,256
Remaining Balance $1,142,302
Staff Costs
Operating Budget (Full time with benefits) $292,000
Total $292,000
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachment:
1. Amendment to the Agreement