11 Staff Report.Shannon Road Design
PREPARED BY: Lisa Petersen
Assistant Parks & Public Works Director/Town Engineer
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Director
of Parks and Public Works
110 E. Main Street Los Gatos, CA 95030 ● 406-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 05/05/2020
ITEM NO: 11
DATE: April 30, 2020
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Execute an Agreement in an Amount not to
Exceed $79,950 with NCE, Incorporated for the Design of Shannon Road
Pavement Reconstruction
RECOMMENDATION:
Authorize the Town Manager to execute an agreement in an amount not to exceed $79,950
with NCE, Incorporated for the design of Shannon Road pavement reconstruction.
BACKGROUND:
In January 2018, the Town of Los Gatos received an application for the annexation of 14915
Shannon Road into the Town of Los Gatos. Upon meeting the Town’s annexation requirements,
the Shannon Road annexation was approved by the Town Council and certified by the Local
Agency Formation Commission (LAFCO). As part of the annexation, the Town took ownership
of a 1,300-foot section of Shannon Road between Santa Rosa Drive and Diduca Way that was
owned by the County of Santa Clara. Prior to annexation, the County committed to providing
more significant maintenance on this section by completing a significant and costly injection
into the soils below the road followed by surface paving to stabilize the roadway.
Subsequently the Town completed the annexation and now has maintenance responsibility for
this section of Shannon Road.
DISCUSSION:
In addition to residential access, Shannon Road acts as a primary ingress/egress route in the
event of emergencies. The continued deterioration of the roadway creates some urgency
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SUBJECT: Authorize the Town Manager to Execute an Agreement in an Amount not to
Exceed $79,950 with NCE, Incorporated for the Design of Shannon Road
Pavement Reconstruction
DATE: April 30, 2020
DISCUSSION (continued):
for a solution to provide permanent stability before severe failure occurs. Town staff engaged
one of the Town’s on-call civil engineering consultants, NCE, who specializes in roadway
stabilization projects, along with their subconsultant Cal Engineering and Geology (CE&G). If
approved by the Town Council, NCE and CE&G will develop a long-term, cost-effective solution
to address the embankment stabilization issues along this stretch of Shannon Road.
The scope of the consultant work will be to:
• Provide geotechnical investigation and repair alternatives,
• Identify and evaluate interim repair solutions, and
• Identify and evaluate long-term repair solutions
An engineered design would be followed with a capital project to execute the work. A
construction project is proposed in the Fiscal Year 2020/21 Capital Improvement Program
Budget.
Staff will continue to engage the County in conversations on long term repairs with the hope
that the County will contribute toward the cost of a solution.
CONCLUSION:
Approval of the recommended action will allow the design and engineering of this project to
proceed.
FISCAL IMPACT:
There are sufficient funds in the Town’s Pavement Maintenance CIP project to fund the
recommended design and engineering.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachment:
1. Draft Agreement for Consultant Services