01 Staff Report - Draft Minutes
110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 04/21/2020 ITEM NO: 1
DRAFT
Minutes of the Town Council Meeting
April 21, 2020
The Town Council of the Town of Los Gatos conducted a regular meeting via Teleconference,
due to COVID-19 Shelter in Place guidelines, on Tuesday, April 21, 2020, at 7:00 p.m.
MEETING CALLED TO ORDER AT 7:02 P.M.
ROLL CALL Present: Mayor Marcia Jensen, Vice Mayor Barbara Spector (remote participant), Council
Member Rob Rennie (remote participant), Council Member Marico Sayoc (remote participant).
Absent: None
COUNCIL/TOWN MANAGER REPORTS
Manager Matters
- Encouraged the community to visit the designated COVID-19 webpage found on the Town
website homepage to locate resources, information, and ways to assist the community.
- Announced additional Town services including online application capabilities for the
Building and Planning applications, and the Library’s Story Time via Facebook Live and
virtual book club.
- Announced parks and trails remain open and encouraged residents to continue social
distancing.
Council Matters - Vice Mayor Spector participated in the West Valley Sanitation District (WVSD) Board of
Directors meeting and Santa Clara County Health Department COVID-19 phone
conferences, and she continues to utilize pickup and delivery services to support Los Gatos
restaurants and businesses.
- Council Member Sayoc stated she participated in the League of California Cities (LOCC)
meeting via teleconference.
- Council Member Rennie stated he participated in the Local Agency Formation Commission
(LAFCO) and Valley Transportation Authority (VTA) Board meetings via teleconference, and
he continues to volunteer with West Valley Community Services.
- Mayor Jensen stated she and the Town staff are working behind-the-scenes to respond to
orders regarding COVID-19; she participated in the Santa Clara County Health Department
COVID-19 phone conferences; and she announced that a virtual Town Hall meeting will be
held at 11:30 a.m. on Thursday, April 23, 2020 with details posted on the Los Gatos Town
website.
PAGE 2 OF 5 SUBJECT: Draft Minutes of the Town Council Meeting of April 21, 2020 DATE: April 23, 2020
CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION)
1. Approve Closed Session Council Meeting Minutes of April 7, 2020.
2. Approve Council Meeting Minutes of April 7, 2020.
3. Modify the Youth Commission Recruitment by Extending Expiring Youth Commission Terms
by One Year for All but Those in the Twelfth Grade (Five Positions), Extending the
Recruitment Deadline to July 10, 2020, and Conducting Interviews on July 21, 2020 for the
Five Vacancies.
4. Adopt an Ordinance, by Title Only, Effecting Amendments to Chapter 29 (Zoning
Regulations) of the Town Code Regarding Family Daycare Home Regulations. Town Code
Amendment Application A-20-002. Applicant: Town of Los Gatos. ORDINANCE 2306
5. Adopt an Ordinance, by Title only, Effecting Amendments to Chapter 29 (Zoning
Regulations) of the Town Code Regarding Accessory Dwelling Units, Town Wide. Town Code
Amendment Application A-20-001. Applicant: Town of Los Gatos. ORDINANCE 2307
6. Adopt a Resolution Describing Improvements and Directing Preparation of the Town
Engineer’s Report for Fiscal Year 2020/21 for Landscape and Lighting Assessment Districts
No. 1 and 2. RESOLUTION 2020-009
7. Adult Recreation Center – New Air Conditioning Chiller a. Authorize the Town Manager to
Execute a Purchase and Service Agreement with Foothill Mechanical Inc. for Installation of a
New Air Conditioning Chiller in the Adult Recreation Center in an Amount Not to Exceed
$55,600 Plus an Additional $11,120 for Unanticipated Costs for a Total Agreement Amount
Not to Exceed $66,720. b. Approve an expenditure budget adjustment in the Facilities
Maintenance Fund of $66,720.
8. Authorize the Town Manager to Execute a Certificate of Acceptance and Notice of
Completion for the Work of FBD Vanguard Constructions, Inc., and Authorize the Recording
by the Town Clerk for PPW Job No. 411-811-003 Almond Grove Street Reconstruction
Project Phase 2.
9. Authorize the Town Manager to Enter into an Agreement with Truepoint Solutions for
Accela Software Support and Related Consulting Services Not to Exceed $150,000 for a Five-
Year Term.
10. Authorize the Town Manager to Purchase Replacement Police Department Mobile Data
Computers from CDCE Incorporated for an Amount Not to Exceed $122,089.55.
11. Adopt a Resolution Authorizing the Liquidation and Transfer of Assets to CalPERS California
Employers’ Pension Prefunding Trust (CEPPT) for Pension Prefunding Administration from
Public Agency Retirement Services (PARS). RESOLUTION 2020-010
12. Approve the Waiver of Rent and Utilities for the Town of Los Gatos Lessees New Museum of
Los Gatos (NUMU), Friends of the Library, Billy Jones Railroad, Soccer and Little Leagues,
and Los Gatos-Saratoga Community Education and Recreation (LGS Rec) for the Duration of
the Santa Clara County Shelter-in-Place Order Due to Significant Business Disruption.
PAGE 3 OF 5 SUBJECT: Draft Minutes of the Town Council Meeting of April 21, 2020 DATE: April 23, 2020
Consent Items – continued
13. Adopt a Resolution approving the Sale and Purchase Agreement for the sale of Town-owned
property located on 14850 Winchester Boulevard, APN 424-31-055, authorizing the Town
Manager to execute all documents needed to complete the transaction in a form
acceptable to the Town Attorney, and authorize a revenue budget adjustment in the
amount of $1,200,000 to recognize the sale revenue. RESOLUTION 2020-011
Mayor Jensen stated a Desk Item was received pertaining to item 13 and available to view as
Attachment 4.
MOTION: Motion by Council Member Sayoc to approve Consent Items. Seconded by Council
Member Rennie.
VOTE: Motion passed unanimously.
VERBAL COMMUNICATIONS
Mayor Jensen summarized the following electronic communication for the record:
Kira Barsten
- Requested the Town consider rent freezes for residential and commercial renters effected
by the COVID-19 emergency and approach Netflix with the goal of having Netflix provide
aid independently to renters in the community.
PUBLIC HEARINGS
14. Authorize the Town Manager to Execute an Amendment to the Lease Agreement with the
Los Gatos Museum Association (LGMA) also known New Museum Los Gatos (NUMU) to
Eliminate Utility Payments and Increase Rent Obligations, and to Amend Their Conditional
Use Permit (CUP) to Eliminate or Amend Certain Conditions to Allow LGMA to Generate
Additional Revenue.
Robert Shultz, Town Attorney, presented the staff report.
Mayor Jensen stated Desk Items were received containing public comments and are available
to view as Attachments 6 through 8.
Council discussed the matter.
PAGE 4 OF 5 SUBJECT: Draft Minutes of the Town Council Meeting of April 21, 2020 DATE: April 23, 2020
Public Hearing Item #14 - continued
MOTION: Motion by Council Member Sayoc to authorize the Town Manager to execute an
amendment to the lease agreement with the Los Gatos Museum Association (LGM)
also known as New Museum Los Gatos (NUMU) to eliminate utility payments and
increase rent obligations, and to amend their Conditional Use Permit (CUP) to
eliminate or amend certain conditions to allow LGMA to generate additional
revenue. Seconded by Council Member Rennie.
VOTE: Motion passed unanimously.
15. First reading and introduction of an ordinance of the Town of Los Gatos amending Los Gatos
Town Code Chapter 14, Article X - Special Events.
Monica Renn, Economic Vitality Manager, presented the staff report.
Mayor Jensen stated Desk Items were received that contain public comments and are available
to view as Attachments 3 and 4.
Council discussed the matter.
MOTION: Motion by Council Member Rennie to authorize the first reading and introduction of
an ordinance of the Town of Los Gatos amending Los Gatos Town Code Chapter 14,
Article X – Special Events. Seconded by Council Member Sayoc.
VOTE: Motion passed unanimously.
Town Clerk Neis read the title of the ordinance.
OTHER BUSINESS
16. Authorize the Town Manager to Negotiate and Execute an Amendment to the Agreement
with Santa Barbara Transportation Corporation Doing Business as Student Transportation of
America.
Matt Morley, Director of Parks and Public Works, presented the staff report.
Mayor Jensen stated public comment was received and is contained in the Addendum found in
Attachment 3.
Council discussed the matter.
PAGE 5 OF 5 SUBJECT: Draft Minutes of the Town Council Meeting of April 21, 2020 DATE: April 23, 2020
Item #16 - continued
MOTION: Motion by Mayor Jensen to authorize the Town Manager to negotiate an
amendment to the agreement with Santa Barbara Transportation Corporation Doing
Business as Student Transportation of America and to bring the amendment to
Council for approval prior to execution. Seconded by Vice Mayor Spector.
VOTE: Motion passed unanimously.
ADJOURNMENT The meeting adjourned at 7:44 p.m.
Submitted by:
_____________________________________
Jenna De Long, Deputy Clerk