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Item 3 - Exhibit 01 - Town of Los Gatos Draft Proposed CIP for Fiscal Years 2019-2020 to 2023-2024Fiscal Years 2019/20 – 2023/24 Capital Improvement Program Projects EXHIBIT 1 This page left intentionally blank Streets Program STREETS PROGRAM DIRECTORY PROPOSED C-1 STREET RECONSTRUCTION AND RESURFACING PROJECTS PAGE 9901 Street Repair & Resurfacing C – 6 0003 Almond Grove Street Rehabilitation Project C – 10 STREET REPAIRS, MAINTENANCE & SAFETY PROJECTS 9910 Traffic Calming Projects C – 16 9921 Curb, Gutter & Sidewalk Maintenance C – 18 9930 Retaining Wall Repairs C – 20 9902 Annual Street Restriping C – 22 0120 Guardrail Replacement Projects C – 24 0236 Massol Intersection Improvement C – 26 STREET IMPROVEMENT PROJECTS 0213 Los Gatos Boulevard/Shannon Road Improvements C – 32 0705 Downtown Parking Lots Seal Coat & Restriping C – 34 0409 Hernandez Avenue Storm Drain Improvements C – 36 0704 224 West Main Property Acquisition (Parking Lot 6) C – 38 0218 Sidewalk Improvements for Shannon Road/Los Gatos Boulevard/Cherry Blossom Lane C – 40 0221 Sidewalk Improvements – Multiple Locations C – 42 0225 Utility Undergrounding Improvements C – 44 0229 Cut – Through Traffic/Wood Road Roundabout C – 46 0227 Traffic Signal Modernization C – 48 0410 Bicknell Road Storm Drain Improvements C – 50 0231 Bicycle & Pedestrian Improvements C – 52 0413 Stormwater Master Plan C – 54 0414 Stormwater System – Pollution Prevention Compliance C – 56 0232 Public Arts Gateway C – 58 0233 Downtown Parking Study C – 60 0234 One-Way Downtown Street Pilot C – 62 0420 Annual Storm Drain Improvements C – 64 0128 Pilot School Busing C – 66 0129 ADA Transition Plan C – 68 0237 Highway 17/9 Interchange and Capacity Improvements C – 70 0235 Downtown Revitalization C – 72 BRIDGE PROJECTS 0801 Quito Road – Bridge Replacement C – 78 0803 Highway 17 Bicycle & Pedestrian Bridge – Preliminary Design C – 80 PROPOSED STREETS PROGRAM C - 2 PROPOSED STREETS PROGRAM Street Reconstruction & Resurfacing C - 3 PROJECT LOCATIONS A Street Repair & Resurfacing B Almond Grove Street Rehabilitation Project LO S G A T O S - S A R A T O G A R D LOS GATOS BLVDE MAIN STHWY 17HWY 17N SANTA CRUZ AVWINCHESTER BLVDBLOSSOM HILL RDLOS GATOS BLVDHW Y 8 5 KENNE D Y R D SHA N N O N R D LA R K A V LOS GATOS-ALMADEN RD UNIVERSITY AVWEDGEWOOD KNOWLES B "A" IS A TOWN-WIDE PROJECT HICKSRD PROPOSED STREETS PROGRAM Street Reconstruction & Resurfacing C - 4 PROGRAM SECTION DIRECTORY PAGE 9901 Street Repair & Resurfacing C – 6 0003 Almond Grove Street Rehabilitation Project C – 10 PROPOSED STREETS PROGRAM Street Reconstruction & Resurfacing C - 5 The Streets Program’s Street Reconstruction & Resurfacing section contains Capital Improvement Program projects that resurface or repave the Town’s streets as the primary scope of work. Projects may also encompass minor components of streetscape or street improvements; however, to be categorized in the Street Reconstruction & Resurfacing section, projects must have pavement rehabilitation as their main purpose. Safety issues, traffic levels, the Pavement Condition Index, available funding sources, project costs, and community impacts are all considerations in prioritizing Street Reconstruction & Resurfacing projects in the five-year Capital Improvement Program. This section contains an annual ongoing street rehabilitation project as well as an identified one-time project. The dedicated ongoing funding sources for street repair are the Gas Tax, which was increased by SB 1, and Proposition 42, which total approximately $1.2 million for FY 2019/20. In addition, Countywide Measure B (Nov 2016) increased the sales tax by ½ cent for 30 years to fund transportation related projects. One part of 2016 Measure B is a formulaic distribution of funds for roadway maintenance. The Los Gatos annual allocation will be $580,633. Additional sources include grant funding, if secured, such as state programs that focus on funding specific street categories or that funds rehabilitation of specific arterial or collector streets. Other than the funds mentioned above, Los Gatos has limited designated funding sources for maintaining the Town’s roadway system. The Town has a Construction Impact Fee (approximately $110,000 annually) and a Refuse Vehicle Road Impact Fee (approximately $610,000 annually). Both of these sources recover costs for additional street and roadway repairs due to the disproportionate amount of wear and tear caused by construction and other heavy vehicles. STREET RECONSTRUCTION & RESURFACING PROJECTS SUMMARY * Total FY 2018/19 Carryforward $4,233,230 Carryforward Projects 9901 Street Repair & Resurfacing 9,882,879$ 5,969,299$ 2,836,393$ 2,962,517$ 2,962,517$ 2,962,517$ 27,576,122$ 0003 Almond Grove Street Rehabilitation 11,560,389 2,501,701 - - - - 14,062,090 New Projects Total Street Reconstruction Projects 21,443,268$ 8,471,000$ 2,836,393$ 2,962,517$ 2,962,517$ 2,962,517$ 41,638,212$ 2022/23 Budget 2020/21 Budget 2021/22 Budget Expended Through 2018/19 FY 2019/20 - 2023/24 CAPITAL IMPROVEMENT PROGRAM STREET RECONSTRUCTION PROJECTS Total Budgeted 2019/20 Budget & Carryfwd* 2023/24 Budget PROPOSED STREETS PROGRAM Street Reconstruction & Resurfacing C - 6 Town Wide Project Name Street Repair & Resurfacing Project Number 811-9901 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This is an ongoing annual project for street rehabilitation throughout Town to enhance vehicle safety and to maintain the Town’s roadway infrastructure. Location This project occurs in various locations including Town-wide arterials, collectors, and neighborhood streets. To meet the SB1 requirements, every year the Council adopts a resolution identifying the streets needing repair. The final streets for the current construction season are identified at the time the specifications are brought forward for Council approval, which generally occurs in the spring. Project Background Street rehabilitation projects are identified and prioritized according to pavement quality reflected by the Pavement Condition Index (PCI), field inspection, traffic level, and safety issues. Every four years, the Town conducts a full assessment on the condition of the streets through a consultant who specializes in the field. This assessment is funded through a grant from the Metropolitan Transportation Commission. The PCI information that results from the survey feeds into a street maintenance software program called StreetSaver. Every jurisdiction in the Bay Area uses the same program and methodology, making it the best practice in the industry. With the PCI information in the StreetSaver database, the program can provide future high-level maintenance programs for the Town. The program emphasizes maintaining streets that have a good (above 70) PCI at that level as ongoing preventive maintenance is more cost efficient than allowing streets to reach lower PCI levels. As with many computer-generated reports, the output requires some validation and adjustment. Staff conducts this element of the work through field observations and consideration of project proximity, all with an eye towards maximizing the value to the Town. The resulting list, sized to the available budget, creates the annual list of streets for this project. Historically, the Town invested approximately $11.7 million from FY 2000/01 to FY 2007/08 to address the backlog of deferred street maintenance. This investment raised the average PCI of Town streets from 64 in 2001 to nearly 74 in 2008. Due to budget challenges that followed, Town streets have been resurfaced by the application of a rubber cape seal or a slurry seal. This method is typically utilized for streets in better condition to provide a seal to the surface below. The solution is cost effective and can provide some limited protection to streets in worse condition, but for a shorter timeframe. TOWN-WIDE PROPOSED STREETS PROGRAM Street Reconstruction & Resurfacing C - 7 For the streets with a lower PCI, an asphalt overlay is often the preferred solution with the best return on investment over time. Costs are much higher for this approach. The Town has focused its resources on arterials and collector streets and has used a rubber cape seal and slurry seal. This approach was also the most economical and prudent treatment to resurface several residential neighborhoods. The dedicated ongoing funding sources for street repair are the Gas Tax, which was increased by SB 1, and Proposition 42, which total approximately $1,200,000 for FY 2019/20. In November 2016, voters passed Countywide Measure B. This Measure increased the sales tax by ½ cent for 30 years to fund transportation related projects. One part of 2016 Measure B is a formulaic distribution of funds for roadway maintenance. The Los Gatos annual allocation is $580,633. As part of a voter-approved measure from 2010, the Santa Clara Valley Transportation Agency (VTA) assesses a $10 per vehicle registration surcharge to repair and rehabilitate streets. Eighty percent of the revenues collected by the VTA are returned to the local municipality in which they were generated. The remaining twenty percent is used for regional and County-wide projects. This funding source is expected to generate approximately $180,000 annually for Los Gatos, which will be used for street rehabilitation Town-wide. Other than the annual revenues mentioned above, Los Gatos has limited designated funding sources for maintaining the Town’s roadway system. The Town has a Construction Impact Fee (approximately $110,000 annually) and a Refuse Vehicle Road Impact Fee (approximately $610,000 annually). Both of these sources recover costs for additional street and roadway repairs due to the disproportionate amount of wear and tear caused by construction and other heavy vehicles. Operating Budget Impacts Conducting preventive maintenance on the Town’s roadways extends the life of the streets and reduces the need for extensive reconstruction in the future, reducing staff time spent on road maintenance. Engineering staff time for project design and oversight is addressed in the FY 2019/20 Operating Budget. PROPOSED STREETS PROGRAM Street Reconstruction & Resurfacing C - 8 Project Components & Estimated Timeline Fall 2019 Design Prepare plans and specifications Winter 2020 Bid Process Council approves plans and authorizes bidding the project Summer 2020 Construction Council awards the contract and construction process begins Fall 2020 Completion Project completed Senate Bill 1 (2017-2018, Beall) Road Repair and Accountability Act project list: Location Description Scheduled Completion Estimated Useful Life Knowles from Dardanelli to Dell Pollard from Dell to West Parr Placement of rubber cape seal or overlay to maintain pavement surface. These are arterial roads and are critical for transit needs in the Town. Fall 2020 10 - 25 years Winchester from Lark to Santa Cruz Placement of rubber cape seal or overlay to maintain pavement surface. This is an arterial road and is critical for transit needs in the Town. Fall 2021 10 - 25 years Union Avenue from Blossom Hill Road to Los Gatos-Almaden Road Placement of rubber cape seal or overlay to maintain pavement surface. This is an arterial road and is critical for transit needs in the Town. Fall 2022 10 - 25 years Quito Road from Bicknell to Woodbank Placement of rubber cape seal or overlay to maintain pavement surface. This is a collector road and is critical for transit needs in the Town. Fall 2023 10 - 25 years Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR Vehicle License Fee - 2010 Measure B 311,629$ 674,411$ 75,088$ 180,000$ 255,088$ 180,000$ 180,000$ 180,000$ 180,000$ 1,961,128$ VTA Allocation - 2016 Measure B - - 1,161,326 580,663 1,741,989 580,663 580,663 580,663 580,663 4,064,641 Other GFAR 2,515,079 76,349 495,115 2,267,053 2,762,168 865,676 991,800 991,800 991,800 9,194,672 Total GFAR 2,826,708$ 750,760$ 1,731,529$ 3,027,716$ 4,759,245$ 1,626,339$ 1,752,463$ 1,752,463$ 1,752,463$ 15,220,441$ GAS TAX & PROP 42 Road Maintenance and Rehabilitation Account (RMRA) -$ 520,002$ -$ 506,497$ 506,497$ 506,497$ 506,497$ 506,497$ 506,497$ 3,052,487$ Other Gas Tax & Prop 42 4,729,430 1,055,979 - 703,557 703,557 703,557 703,557 703,557 703,557 9,303,194 TOTAL GAS TAX & PROP 42 4,729,430$ 1,575,981$ -$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 12,355,681$ TOTAL SOURCE OF FUNDS 7,556,138$ 2,326,741$ 1,731,529$ 4,237,770$ 5,969,299$ 2,836,393$ 2,962,517$ 2,962,517$ 2,962,517$ 27,576,122$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 2,826,708 750,760 1,731,529 3,027,716 4,759,245 1,626,339 1,752,463 1,752,463 1,752,463 15,220,441 TOTAL GFAR 2,826,708$ 750,760$ 1,731,529$ 3,027,716$ 4,759,245$ 1,626,339$ 1,752,463$ 1,752,463$ 1,752,463$ 15,220,441$ GAS TAX & PROP 42 Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 4,729,430 1,575,981 - 1,210,054 1,210,054 1,210,054 1,210,054 1,210,054 1,210,054 12,355,681 TOTAL GAS TAX & PROP 42 4,729,430$ 1,575,981$ -$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 12,355,681$ TOTAL USE OF FUNDS 7,556,138$ 2,326,741$ 1,731,529$ 4,237,770$ 5,969,299$ 2,836,393$ 2,962,517$ 2,962,517$ 2,962,517$ 27,576,122$ STREET REPAIR & RESURFACING Project 811-9901 PROPOSED STREETS PROGRAM Street Reconstruction & Resurfacing C - 9 PROPOSED STREETS PROGRAM Street Reconstruction & Resurfacing C - 10 Project Name Almond Grove Street Rehabilitation Project Number 811-0003 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project provides design and construction for the rehabilitation of street infrastructure in the Almond Grove District. Location This project is located within the former Almond Grove District Redevelopment Area. Project Background The streets in the Almond Grove District have deteriorated over the years and due to funding and maintenance constraints, no repairs or resurfacing activities have been performed. The proposed project to rehabilitate the street infrastructure in this area will not only provide safe and functional streets and sidewalks for the community, but also reduce trip and fall accidents. Due to the scale and magnitude of this project, proposed street rehabilitations will be phased over several years to minimize construction impacts to the community and to reflect project funding as determined by the Town Council. Phase 1 of this project included Bachman Avenue and Broadway Avenue. Construction started in Summer 2016 and was substantially complete in the fall of 2016 with minor project close out work continuing into the spring of 2017. The Almond Grove Phase 2 project addresses the eight additional streets in the project, with project bidding completed in April 2017 and construction beginning in the summer of 2017 and continuing over the next two summer construction seasons. Construction bids for this project were very favorable to the Town. The Council awarded the bid in April 2017 allowing for approximately $2.9M in savings within the project. Operating Budget Impacts This project will use staff time for construction inspection and management. Operating costs associated with this project will be reimbursed from the project budget. Project delivery costs for phase one of this project are included in the CIP project’s total cost, and are estimated at 8% of the construction cost. Project delivery costs for Phase 2 of the project are included in the CIP project’s total cost and are estimated at 12% for this more complex part of the project. PROPOSED STREETS PROGRAM Street Reconstruction & Resurfacing C - 11 Project Components & Estimated Timeline Summer 2016 Construction Phase 1 project construction Fall 2016 Completion Phase 1 project completion & closeout Winter 2017 Design Phase 2 Completion of plans and specifications Spring 2017 Bid process Phase 2 Council approves plans and authorizes bidding the project Summer 2017 Construction Phase 2 project construction Summer 2018 Construction Phase 2 project construction Summer 2019 Construction Phase 2 project construction Winter 2020 Project Closeout Phase 2 project closeout Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR 8,491,003$ 3,069,386$ 2,501,701$ -$ 2,501,701$ -$ -$ -$ -$ 14,062,090$ TOTAL SOURCE OF FUNDS 8,491,003$ 3,069,386$ 2,501,701$ -$ 2,501,701$ -$ -$ -$ -$ 14,062,090$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 8,491,003 3,069,386 2,501,701 - 2,501,701 - - - - 14,062,090 TOTAL GFAR 8,491,003$ 3,069,386$ 2,501,701$ -$ 2,501,701$ -$ -$ -$ -$ 14,062,090$ TOTAL USE OF FUNDS 8,491,003$ 3,069,386$ 2,501,701$ -$ 2,501,701$ -$ -$ -$ -$ 14,062,090$ ALMOND GROVE STREET REHABILITION PROJECT Project 811-0003 PROPOSED STREETS PROGRAM Street Reconstruction & Resurfacing C - 12 PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-13 PROJECT LOCATIONS A Traffic Calming Projects B Curb, Gutter & Sidewalk Maintenance C Retaining Wall Repairs D Annual Street Restriping E Guardrail Replacement Project F Massol Intersection Improvements PAGE PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-14 PROGRAM SECTION DIRECTORY 9910 Traffic Calming Projects C – 16 9921 Curb, Gutter & Sidewalk Maintenance C – 18 9930 Retaining Wall Repairs C – 20 9902 Annual Street Restriping C – 22 0120 Guardrail Replacement Project C – 24 0236 Massol Intersection Improvements C - 26 PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-15 The Streets Program’s Street Repair, Maintenance & Safety Projects section contains Capital Improvement Program projects that repair, maintain, or enhance safety features of the Town’s streets and parking lots as the primary scope of work. Projects may also encompass minor components of streetscape or street improvements; however, to be categorized in this section, street repair, maintenance, or safety enhancements must be the project’s main purpose. Safety issues, available funding sources, project costs, and community impacts are all considerations in prioritizing Street Repair, Maintenance & Safety projects in the five-year Capital Improvement Program. This section contains annual ongoing projects as well as one-time projects. GFAR funding is utilized for the Traffic Calming Projects, which are funded at $10,000 annually. The Annual Street Restriping Project is funded at $25,000 per year. The Curb, Gutter, and Sidewalk Maintenance Project is funded at $300,000 per year. The Retaining Wall Repairs Project is typically funded with an ongoing GFAR stream of $100,000 per year. While annual appropriations are planned for these ongoing projects, funding adjustments may occur from year to year to align with changing priorities and schedules. One-time projects are prioritized by safety factors, community impacts, and the availability of grant funding. GFAR funds may also be utilized to fund a portion of grant driven projects as a grant’s local “match requirement.” Los Gatos does not have an ongoing designated funding source for repairing, maintaining, and improving the Town’s roadway system. STREET REPAIRS, MAINTENANCE & SAFETY PROJECTS SUMMARY Carryforward Projects 9910 Traffic Calming Projects 96,653$ 19,499$ 10,000$ 10,000$ 10,000$ 10,000$ 156,152$ 9921 Curb, Gutter & Sidewalk Maintenance 1,262,888 1,237,113 300,000 300,000 300,000 300,000 3,700,001 9930 Retaining Wall Repairs 834,200 437,124 100,000 100,000 100,000 100,000 1,671,324 9902 Annual Street Restriping 61,106 144,772 25,000 25,000 25,000 25,000 305,878 0120 Guardrail Replacement Projects 130,583 1,073,143 - - - - 1,203,725 New Projects 0125 Massol Intersection Improvements - 450,000 - - - - 450,000 Total Maintenance & Safety Projects 2,385,429$ 3,361,651$ 435,000$ 435,000$ 435,000$ 435,000$ 7,487,080$ STREET REPAIRS, MAINTENANCE & SAFETY PROJECTS 2022/23 Budget Expended Through 2018/19 FY 2019/20 - 2023/24 CAPITAL IMPROVEMENT PROGRAM Total Budgeted 2023/24 Budget 2020/21 Budget 2021/22 Budget 2019/20 Budget & Carryfwd* * Total FY 2018/19 Carryforward $896,551 PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-16 Project Name Traffic Calming Projects Project Number 812-9910 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description In accordance with the Town’s Traffic Calming Policy, this project involves conducting minor traffic studies, developing and implementing traffic improvements, and installing roadway devices to further enhance school pedestrian and roadway safety near high-use crosswalks. Location In FY 2019/20, funds will be used to determine if Massol Avenue between Bean and Nicholson and/or Shannon Road from Los Gatos Boulevard to Short Road meet the criteria to qualify for the Neighborhood Traffic Calming Program (NTCP). If both qualify, the Massol area will be processed first. The process begins with neighborhood meetings for staff to work with residents to develop a temporary traffic calming plan (TTCP). Staff will then poll the residents to determine if the devices should be installed as temporary devices. If a super majority supports the TTCP, staff will have the proposed devices installed. Four to six months after installation, staff will conduct another traffic study in the area to determine the effectiveness of these devices. Upon the completion of this study, staff will poll the residents to determine if the devices should be made permanent. If necessary, funds will be used to remove these devices. Any remaining funds within this project will be used to complete the same process for Shannon Road. Project Background In 2002, the Town implemented a Traffic Calming Policy to address and mitigate neighborhood traffic and pedestrian safety issues, such as speeding and cut-through traffic. This program relies on residents to bring projects forward at the neighborhood level. At the time the Policy was adopted, twelve project areas were under review for traffic calming improvements. To date, 14 projects have been processed, completed, or closed. Traffic calming improvements such as speed bumps, traffic circles, center medians, and bulb-outs were installed where appropriate to slow vehicles or enhance pedestrian safety. Operating Budget Impacts Engineering staff time associated with these projects will be charged to the project as they are identified and delivered. TOWN-WIDE PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-17 Project Components & Estimated Timeline Summer 2019 Determine if Massol and/or Shannon qualify for Neighborhood Traffic Calming Program Fall 2019 Schedule, notify residents and hold Neighborhood Traffic Calming meeting(s) for Massol Avenue Winter 2020 Additional meeting(s), if needed, poll Massol Avenue residents Spring 2020 Solicits bids and schedule pilot installation for Massol Avenue Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR 57,866$ 38,787$ 9,499$ 10,000$ 19,499$ 10,000$ 10,000$ 10,000$ 10,000$ 156,152$ TOTAL SOURCE OF FUNDS 57,866$ 38,787$ 9,499$ 10,000$ 19,499$ 10,000$ 10,000$ 10,000$ 10,000$ 156,152$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 57,866 38,787 9,499 10,000 19,499 10,000 10,000 10,000 10,000 156,152 TOTAL GFAR 57,866$ 38,787$ 9,499$ 10,000$ 19,499$ 10,000$ 10,000$ 10,000$ 10,000$ 156,152$ TOTAL USE OF FUNDS 57,866$ 38,787$ 9,499$ 10,000$ 19,499$ 10,000$ 10,000$ 10,000$ 10,000$ 156,152$ TRAFFIC CALMING PROJECTS Project 812-9910 PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-18 TOWN-WIDE Project Name Curb, Gutter, & Sidewalk Maintenance Project Number 813-9921 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This is an ongoing annual project for the repair and replacement of hazardous curbs, gutters, and sidewalks throughout Town to enhance pedestrian and bicyclist safety and to improve water runoff infrastructure. Location Curb, gutter, and sidewalk repair projects occur throughout the Town based on priority needs. Project Background Curb, gutter, and sidewalk improvements in public parking lots and rights-of-way have historically been funded by the Town. The intent of this project is to keep pace with the deterioration of sidewalks and curbs. Specific project locations are identified and prioritized based on the level of damage and accompanying potential safety issues. The primary source of damage to sidewalks, curbs and gutters is tree root intrusion. Most of the streets in Town have mature trees in the planter areas between the sidewalks and curbs. These trees were planted many years ago without consideration of root growth and its impacts to the sidewalk, curb, and street. Over time, the tree roots cause cracks and raised concrete, leading to uneven surfaces. Staff develops an annual plan for sidewalk repair based on the level of damage as observed and reported by staff and residents, confirmed by staff inspection. The level of repair and maintenance performed in any given year has been limited by available annual funding. Funds are utilized predominantly to address locations where paving projects create a requirement for curb ramps and curb and gutter repair. In addition to sidewalk, curb and gutter maintenance, this project is used for installing Americans with Disabilities Act (ADA) accessible curb ramps on Town streets as required by federal law following Town street maintenance projects. Title II of the ADA obligates a jurisdiction to provide compliant curb ramps whenever streets are resurfaced from one intersection to another. ADA compliance has required a substantial portion of the annual funding allocation. To address some of the unmet needs, staff has recommended increasing the allocation one-time by $600,000. Operating Budget Impacts Potential trip and fall injuries and lawsuits against the Town should be reduced by eliminating hazardous curb, gutter, and sidewalk conditions. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-19 Project Components & Estimated Timeline Winter 2020 Design Project design & development Spring 2020 Bid Process Project bidding & contract award Spring 2020 Construction Project construction Summer 2020 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR 1,090,848$ 172,040$ 337,113$ 900,000$ 1,237,113$ 300,000$ 300,000$ 300,000$ 300,000$ 3,700,001$ TOTAL SOURCE OF FUNDS 1,090,848$ 172,040$ 337,113$ 900,000$ 1,237,113$ 300,000$ 300,000$ 300,000$ 300,000$ 3,700,001$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 1,090,848 172,040 337,113 900,000 1,237,113 300,000 300,000 300,000 300,000 3,700,001 TOTAL GFAR 1,090,848$ 172,040$ 337,113$ 900,000$ 1,237,113$ 300,000$ 300,000$ 300,000$ 300,000$ 3,700,001$ TOTAL USE OF FUNDS 1,090,848$ 172,040$ 337,113$ 900,000$ 1,237,113$ 300,000$ 300,000$ 300,000$ 300,000$ 3,700,001$ CURB, GUTTER & SIDEWALK MAINTENANCE Project 813-9921 PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-20 TOWN-WIDE Project Name Retaining Wall Repairs Project Number 815-9930 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description The Retaining Wall Repair and Replacement Program focuses on the repair and/or replacement of retaining walls that have become structurally deficient. Location Retaining wall repair projects are identified throughout the Town and are prioritized in order of repair based on safety issues, roadway impacts, retaining wall damage, and project costs. Project Background Retaining walls are installed to hold a hillside from sliding and are placed alongside a street at strategic locations where hillside erosion is anticipated. If the retaining wall fails, the street subsequently fails; therefore, it is important to maintain the retaining walls as they are an integral part of the hillside roadway system. Some existing retaining walls have reached the end of their serviceable life and require replacement. Hillside locations are prioritized over smaller roadside embankments in accordance with the potential impacts from failures. Retaining walls are visually inspected annually; however, unanticipated weather events can quickly erode a wall’s integrity and cause failure. Town staff continues to monitor and schedule retaining wall installation and replacement as needed. Operating Budget Impacts Once repaired, improved retaining walls reduce ongoing operating costs associated with maintenance and emergency response. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-21 Project Components & Estimated Timeline Fall 2019 Design Project design & development Winter 2020 Bid Process Project bidding & contract award Summer 2020 Construction Project construction Fall 2020 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR 777,984$ 56,216$ 337,124$ 100,000$ 437,124$ 100,000$ 100,000$ 100,000$ 100,000$ 1,671,324$ TOTAL SOURCE OF FUNDS 777,984$ 56,216$ 337,124$ 100,000$ 437,124$ 100,000$ 100,000$ 100,000$ 100,000$ 1,671,324$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 777,984 56,216 337,124 100,000 437,124 100,000 100,000 100,000 100,000 1,671,324 TOTAL GFAR 777,984$ 56,216$ 337,124$ 100,000$ 437,124$ 100,000$ 100,000$ 100,000$ 100,000$ 1,671,324$ TOTAL USE OF FUNDS 777,984$ 56,216$ 337,124$ 100,000$ 437,124$ 100,000$ 100,000$ 100,000$ 100,000$ 1,671,324$ RETAINING WALL REPAIRS Project 815-9930 PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-22 TOWN-WIDE Project Name Annual Street Restriping Project Number 811-9902 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project is an annual program that restripes a portion of the Town’s streets, ensuring the safety of vehicles and pedestrians. Location Roadway restriping work is done at various locations throughout the Town based on conditions and available funds. Project Background The Town initiated Town-wide striping in FY 2006/07. Due to deferred striping and marking of the Town’s public streets, any striping that had been accomplished previously was done in conjunction with the resurfacing of specific streets in the Town’s annual street paving project. This annual street restriping program installs new striping and marking for center lanes, bicycle lanes, crosswalks, stop sign and signal light markings, and other roadway signage as needed. Roadway stripes wear out due to traffic and weather which creates a safety concern. The goal is to have Town streets that are properly striped for safe operation and use by the public. Under this project, locations that are not scheduled for street repaving will be prioritized for restriping. The restriping of repaved streets will continue to occur in conjunction with paving contracts. Since FY 2007/08, the ongoing annual GFAR appropriation has been $25,000. Operating Budget Impacts Engineering staff time associated with these projects will be charged to the project as the project is delivered. PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-23 Project Components & Estimated Timeline Winter 2020 Design Project Design & development Spring 2020 Bid Process Project bidding & contract award Summer 2020 Construction Project construction Fall 2020 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR 61,106$ -$ 119,772$ 25,000$ 144,772$ 25,000$ 25,000$ 25,000$ 25,000$ 305,878$ TOTAL SOURCE OF FUNDS 61,106$ -$ 119,772$ 25,000$ 144,772$ 25,000$ 25,000$ 25,000$ 25,000$ 305,878$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 61,106 - 119,772 25,000 144,772 25,000 25,000 25,000 25,000 305,878 TOTAL GFAR 61,106$ -$ 119,772$ 25,000$ 144,772$ 25,000$ 25,000$ 25,000$ 25,000$ 305,878$ TOTAL USE OF FUNDS 61,106$ -$ 119,772$ 25,000$ 144,772$ 25,000$ 25,000$ 25,000$ 25,000$ 305,878$ ANNUAL STREET RESTRIPING Project 811-9902 PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-24 Project Name Guardrail Replacement Project Project Number 812-0120 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description The project will construct a new metal beam guardrail, and replace old and damaged guardrails along sections of Town roadways. Location This project will take place in various locations where guardrails are present and are in need of repair. The list of guardrails will be identified and will be brought forward to Council for approval. Project Background There are many roadways throughout Town that are located near hillside areas where guardrails are present. Guardrails are often located on narrow stretches of roadway and protect vehicles and pedestrians from steep hillside embankments. Over the years, due to hillside erosion and years of deferred maintenance, the guardrails have worn out and are in need of repair or replacement. Staff will assess guardrails and determine which ones are in the most need of repair, budget permitting. In FY 2018/19, the Town was awarded $980,100 in grant funds for additional guardrail work throughout the Town. Operating Budget Impacts Engineering staff time associated with these projects will be charged to the project as they are identified and delivered. TOWN-WIDE PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-25 Project Components & Estimated Timeline Summer 2019 Design Project design & development Fall 2019 Bid Process Project bidding & contract award Spring 2020 Construction Project construction Summer 2020 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR 130,583$ -$ 93,043$ -$ 93,043$ -$ -$ -$ -$ 223,625$ GRANTS & AWARDS - - - 980,100 980,100 - - - - 980,100 TOTAL SOURCE OF FUNDS 130,583$ -$ 93,043$ 980,100$ 1,073,143$ -$ -$ -$ -$ 1,203,725$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 130,583 - 93,043 - 93,043 - - - - 223,625 TOTAL GFAR 130,583$ -$ 93,043$ -$ 93,043$ -$ -$ -$ -$ 223,625$ GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 980,100 980,100 - - - - 980,100 TOTAL GFAR -$ -$ -$ 980,100$ 980,100$ -$ -$ -$ -$ 980,100$ TOTAL USE OF FUNDS 130,583$ -$ 93,043$ 980,100$ 1,073,143$ -$ -$ -$ -$ 1,203,725$ GUARDRAIL REPLACEMENT PROJECTS Project 812-0120 PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-26 Project Name Massol Intersection Improvements Project Number 813-0236 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will add intersection safety improvements. Location This project will take place at the intersection of Massol Avenue and Highway 9. Project Background The intersection as Massol Avenue currently has no traffic control, but does have a pedestrian activated flashing beacon that is intended to alert drivers when a pedestrian is crossing. Looking at accident history, this intersection experiences collisions at a higher level than other uncontrolled intersections, including a pedestrian fatality on September 1, 2017. This project will provide green bike lanes approaching the crosswalk from both directions to alert drivers of the changing conditions and help to reduce speeds. In addition, the project will upgrade the existing flashing beacon to a LED rectangular rapidly flashing beacon (RRFB), which are utilized at many of the Town’s other crosswalks. These beacons are much more intense than the existing beacon and would greatly improve the visibility of the crosswalk for drivers. This improvement has the advantage of improving safety while not impacting the flow of traffic. Operating Budget Impacts There will be no Operating Budget impact as a result of this project. Project delivery costs for this project are included in the CIP project’s total cost, which is approximately 12%. PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-27 Project Components & Estimated Timeline Summer 2019 Design Project design & development Fall 2019 Bid process Project bidding & contract award Winter 2020 Construction Project construction Spring 2020 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR -$ -$ -$ 450,000$ 450,000$ -$ -$ -$ -$ 450,000$ TOTAL SOURCE OF FUNDS -$ -$ -$ 450,000$ 450,000$ -$ -$ -$ -$ 450,000$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 450,000 450,000 - - - - 450,000 TOTAL GFAR -$ -$ -$ 450,000$ 450,000$ -$ -$ -$ -$ 450,000$ TOTAL USE OF FUNDS -$ -$ -$ 450,000$ 450,000$ -$ -$ -$ -$ 450,000$ MASSOL INTERSECTION IMPROVEMENTS Project 813-0236 PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C-28 PROPOSED STREETS PROGRAM Street Improvements C-29 PROJECT LOCATIONS A Los Gatos Boulevard/Shannon Road Improvements L Stormwater Master Plan B Downtown Parking Lots Seal Coat & Restriping M Stormwater System – Pollution Prevention Compliance C Hernandez Avenue Storm Drain Improvements N Public Arts Gateway D 224 West Main Property Acquisition (Parking Lot 6) O Downtown Parking Study E Shannon Road/Los Gatos Boulevard/Cherry Blossom Lane Sidewalk Improvements P One-Way Downtown Street Pilot F Sidewalk Improvements – Multiple Locations Q Annual Storm Drain Improvements G Utility Undergrounding Improvements R Pilot School Busing Program H Cut-Through Traffic/Wood Road Roundabout S ADA Transition Plan Update I Traffic Signal Modernization T Highway 17/9 Interchange and Capacity Improvements J Bicknell Road Storm Drain Improvements U Downtown Revitalization K Bicycle & Pedestrian Improvements PROPOSED STREETS PROGRAM Street Improvements C-30 PROGRAM SECTION DIRECTORY PAGE 0213 Los Gatos Boulevard/Shannon Road Improvements C – 32 0705 Downtown Parking Lots Seal Coat & Restriping C – 34 0409 Hernandez Avenue Storm Drain Improvements C – 36 0704 224 West Main Property Acquisition (Parking Lot 6) C – 38 0218 Sidewalk Improvements for Shannon Road/Los Gatos Boulevard/Cherry Blossom Lane C – 40 0221 Sidewalk Improvements – Multiple Locations C – 42 0225 Utility Undergrounding Improvements C – 44 0229 Cut – Through Traffic/Wood Road Roundabout C – 46 0227 Traffic Signal Modernization C – 48 0410 Bicknell Road Storm Drain Improvements C – 50 0231 Bicycle & Pedestrian Improvements C – 52 0413 Stormwater Master Plan C – 54 0414 Stormwater System – Pollution Prevention Compliance C – 56 0232 Public Arts Gateway C – 58 0233 Downtown Parking Study C – 60 0234 One-Way Downtown Street Pilot C – 62 0420 Annual Storm Drain Improvements C – 64 0128 Pilot School Busing C – 66 0129 ADA Transition Plan C – 68 0237 Highway 17/9 Interchange and Capacity Improvements C – 70 0235 Downtown Revitalization C – 72 PROPOSED STREETS PROGRAM Street Improvements C-31 The Streets Program’s Street Improvements section contains Capital Improvement Program projects that improve a roadway’s function or structure, other than paving, as the primary scope of work. Typical Street Improvements projects include sidewalk, curb, and gutter improvements, storm drain improvements, the undergrounding of utilities, intersection improvements, sidewalk and median ramps, crosswalk improvements, street lighting, and retaining walls. In this CIP, the Street Improvements section contains one-time projects and no ongoing projects. One-time Street Improvements projects are prioritized based on safety needs, traffic levels, available funding sources, project costs, and community impacts. Traffic Mitigation Funds, Storm Drain Funds, and the Utility Underground Fund all provide designated funding revenue through development fee charges for their related project categories. Los Gatos does not have a designated funding source for other street improvements which do not fall into these categories; however, grants, in-lieu fees, CDBG funds, and community benefit funds are utilized when available. STREET IMPROVEMENT PROJECTS SUMMARY * Total FY 2018/19 Carryforward $8,071,840 Unfunded Projects for future consideration • Parking Lot 4 Repair & Waterproofing • Montebello Way Island Removal • Blossom Hill Road & Union Avenue Improvements • Los Gatos-Almaden Road Improvements • Union Avenue Widening and Sidewalks • North Santa Cruz Avenue Curb and Gutter Improvements north of Highway 9 • Sidewalk infill across from Fisher Middle School Carryforward Projects 0213 Los Gatos Blvd/Shannon Improvements -$ 20,000$ -$ -$ -$ -$ 20,000$ 0705 Downtown Parking Lots Seal Coat & Restriping 24,915 75,085 - - - - 100,000 0409 Hernandez Avenue Storm Drain Improvements 17,180 - - - - 65,000 82,180 0704 224 W. Main Street Property Acquisition (Parking Lot 6)3,813 1,231,100 - - - - 1,234,913 0218 Shannon/LGB/Cherry Blossom Sidewalk Improvements 104 129,896 1,059,304 - - - 1,189,304 0221 Sidewalk Improvements - Multiple Locations - 60,000 - - - - 60,000 0225 Utility Undergrounding Improvements - 2,330,000 4,436,000 - - - 6,766,000 0229 Cut-Through Traffic/Wood Road Roundabout 475,477 314,431 - - - - 789,908 0227 Traffic Signal Modernization 175,832 2,338,830 415,027 - - - 2,929,689 0410 Bicknall Avenue Storm Drain Improvements 120,742 50,758 - - - - 171,500 0231 Bicycle & Pedestrian Improvements 156,778 1,099,722 - - - - 1,256,500 0413 Stormwater Master Plan - 200,000 - - - - 200,000 0414 Stormwater System - Pollution Prevention Compliance 1,422 298,578 - - - - 300,000 0232 Public Art Gateway - 25,000 - - - - 25,000 0233 Downtown Parking Study - 200,000 - - - - 200,000 0234 One-Way Downtown Street Pilot 13,000 175,804 - - - - 188,804 0420 Annual Storm Drain Improvement Prj - 300,000 150,000 - - - 450,000 0128 Pilot School Busing Program 350,216 63,964 - - - - 414,180 New Projects 0129 ADA Transition Plan - 110,000 - - - - 110,000 0237 Highway 17/9 Interchange and Capacity Improvements - 600,000 - - - - 600,000 0235 Dowtown Revitalization - 1,000,000 - - - - 1,000,000 - Total Street Improvement Projects 1,339,479$ 10,623,168$ 6,060,331$ -$ -$ 65,000$ 18,087,978$ 2023/24 Budget Expended Through 2018/19 2021/22 Budget 2020/21 Budget STREET IMPROVEMENT PROJECTS Total Budgeted 2022/23 Budget 2019/20 Budget & Carryfwd* FY 2019/20 - 2023/24 CAPITAL IMPROVEMENT PROGRAM PROPOSED STREETS PROGRAM Street Improvements C-32 LOS GATOS BLVDBLOSSOM HILL R D SHANN O N R D Project Name Los Gatos Boulevard/Shannon Road Improvements Project Number 813-0213 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will create a new pedestrian signalized crossing and restripe Shannon Road to provide longer turn lanes and improve the overall safety for pedestrians and bicyclists. The project will be coordinated with any potential development of adjacent parcels. Location This project is located at the intersection of Los Gatos Boulevard and Shannon Road. Project Background The intersection of Los Gatos Boulevard and Shannon Road is a heavily used area, especially during the morning and afternoon school and commute hours. To improve the safe operation of this intersection, a new pedestrian push button signal will be installed and also new striping on Shannon Road will provide a longer turn lane onto Los Gatos Boulevard. Should a development project occur at this location, that project will take on this work and the Town funding will revert to the source of funds in future budget cycles Operating Budget Impacts This project will use staff time for design and construction. Engineering staff time associated with these projects will be charged to the project as they are identified and delivered. PROPOSED STREETS PROGRAM Street Improvements C-33 Project Components & Estimated Timeline Fall 2019 Preliminary Design Project design & development Spring 2020 Construction Project construction Fall 2020 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) TRAFFIC MITIGATION -$ -$ 20,000$ -$ 20,000$ -$ -$ -$ -$ 20,000$ TOTAL SOURCE OF FUNDS -$ -$ 20,000$ -$ 20,000$ -$ -$ -$ -$ 20,000$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) TRAFFIC MITIGATION Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 20,000 - 20,000 - - - - 20,000 TOTAL TRAFFIC MITIGATION -$ -$ 20,000$ -$ 20,000$ -$ -$ -$ -$ 20,000$ TOTAL USE OF FUNDS -$ -$ 20,000$ -$ 20,000$ -$ -$ -$ -$ 20,000$ LOS GATOS BOULEVARD / SHANNON IMPROVEMENTS Project 813-0213 PROPOSED STREETS PROGRAM Street Improvements C-34 HWY 9 E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV Project Name Downtown Parking Lots Seal Coat & Restriping Project Number 817-0705 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will resurface downtown parking lots by applying a seal coat and then restriping. Location This project is located at various Town-owned parking lots in downtown Los Gatos. Project Background The public parking lots in downtown Los Gatos are heavily used on a daily basis. In order to keep their surfaces in good condition and prevent long term wear and damage, the parking lots need to be resurfaced and restriped. This project is necessary to prevent possible drainage or broken pavement problems in the future. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED STREETS PROGRAM Street Improvements C-35 Project Components & Estimated Timeline Winter 2020 Preliminary Design Project design & development Spring 2020 Final Design Project bidding & contract award Summer 2020 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR 24,915$ -$ 75,085$ -$ 75,085 -$ -$ -$ -$ 100,000$ TOTAL SOURCE OF FUNDS 24,915$ -$ 75,085$ -$ 75,085$ -$ -$ -$ -$ 100,000$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 24,915 - 75,085 - 75,085 - - - - 100,000 TOTAL GFAR 24,915$ -$ 75,085$ -$ 75,085$ -$ -$ -$ -$ 100,000$ TOTAL USE OF FUNDS 24,915$ -$ 75,085$ -$ 75,085$ -$ -$ -$ -$ 100,000$ DOWNTOWN PARKING LOTS SEAL COAT & RESTRIPING Project 817-0705 PROPOSED STREETS PROGRAM Street Improvements C-36 Project Name Hernandez Avenue Storm Drain Improvements Project Number 816-0409 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will improve the Hernandez Avenue storm drain system with the installation of an underground storm drain pipe and sidewalk above. Location The storm drain project is located on the south side of Hernandez Avenue, between Walnut Avenue and Wissahickon Avenue. Project Background Hernandez Avenue is a hillside collector street with an incomplete sidewalk network and storm drain systems alongside the roadway. This street averages over 1,000 vehicles per day, a normal amount for a collector street. At previous neighborhood meetings, residents indicated an interest in having continuous sidewalks, particularly in the area where an open storm drain exists. This project proposes to install an underground storm drain pipe into the existing ditch and put a concrete sidewalk, curb, and gutter system along the roadway to feed runoff water into the storm drain pipe. This street improvement addresses several neighborhood needs, including an improved drainage system, a safer pedestrian area, and an improved appearance of the neighborhood. This project will be funded by the Storm Basin Fund. This project is scheduled for construction in FY 2022/23. Operating Budget Impacts Ongoing operating costs would be significantly reduced as this project would eliminate the need to clean or repair the existing open ditch. Engineering staff time associated with these projects will be charged to the project as it is delivered in FY 2022/23. L O S G A T O S - S A R A T O G A R D HWY 17N SANTA CRUZ AVUNIVERSITY AV PROPOSED STREETS PROGRAM Street Improvements C-37 Project Components & Estimated Timeline Fall 2021 Design Design project, include alternative methods and estimated costs, and determine best outcome Winter 2022 Bid Process Obtain bids from licensed contractors and submit to Council for approval Summer 2023 Construction Construction of storm drains and related street improvements Fall 2023 Completion Project completed Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) STORM BASIN #3 17,180$ -$ -$ -$ -$ -$ -$ -$ 65,000$ 82,180$ TOTAL SOURCE OF FUNDS 17,180$ -$ -$ -$ -$ -$ -$ -$ 65,000$ 82,180$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) STORM BASIN #3 Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 17,180 - - - - - - - 65,000 82,180 TOTAL STORM BASIN 17,180$ -$ -$ -$ -$ -$ -$ -$ 65,000$ 82,180$ TOTAL USE OF FUNDS 17,180$ -$ -$ -$ -$ -$ -$ -$ 65,000$ 82,180$ HERNANDEZ AVENUE STORM DRAIN IMPROVEMENTS Project 816-0409 PROPOSED STREETS PROGRAM Street Improvements C-38 HWY 9 E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV Project Name 224 West Main Property Acquisition (Parking Lot 6) Project Number 817-0704 Department Parks & Public Works Project Manager PPW Director: Matt Morley Description This project, carried forward from previous years, allocates funding from the GFAR Parking Reserve for the purchase of property (formerly 224 West Main Street) for Parking Lot 6. Location This project is located at Parking Lot 6, which is at 224 West Main Street. Project Background In 2009, the Town purchased a property next to Parking Lot 6 to expand the existing parking lot. This property was purchased by Town Housing/Redevelopment Agency (RDA) funds. Because the State dissolved redevelopment agencies, it is necessary that the Town use an alternative funding source for this purchase if affordable housing is not constructed at this site. Reserve funds for GFAR are identified for this use. Staff is recommending proceeding with the transfer of funds in the FY 2019/20 budget to complete this action. Operating Budget Impacts This project would use staff time for processing of the new property purchase. The staff time for this project is included in the FY 2019/20 Operating Budget. PROPOSED STREETS PROGRAM Street Improvements C-39 Project Components & Estimated Timeline Fall 2019 Estimated Completion Property purchase and funding completed. Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR 3,813$ -$ 1,231,100$ -$ 1,231,100$ -$ -$ -$ -$ 1,234,913$ TOTAL SOURCE OF FUNDS 3,813$ -$ 1,231,100$ -$ -$ -$ -$ -$ -$ 1,234,913$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 3,813 - 1,231,100 - 1,231,100 - - - - 1,234,913 TOTAL GFAR 3,813$ -$ 1,231,100$ -$ 1,231,100$ -$ -$ -$ -$ 1,234,913$ TOTAL USE OF FUNDS 3,813$ -$ 1,231,100$ -$ 1,231,100$ -$ -$ -$ -$ 1,234,913$ 224 WEST MAIN PROPERTY ACQUISITION (PARKING LOT 6)Project 817-0704 PROPOSED STREETS PROGRAM Street Improvements C-40 LOS GATOS BLVDBLOSSOM HILL RD SHANNON R D Project Name Sidewalk Improvements/Shannon/Los Gatos Blvd/Cherry Blossom Lane Project Number 813-0218 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will construct sidewalk, curb and gutter along the north side of Shannon Road between Los Gatos Boulevard and Cherry Blossom Lane, completing the pedestrian link between the two roads. Location The project is located on Shannon Road between Los Gatos Boulevard and Cherry Blossom Lane. Project Background Shannon Road is a heavily traveled two-lane roadway, especially when the schools are in session. Shannon Road is used by residents dropping off students at various schools, such as Blossom Hill Elementary, Van Meter Elementary, and Fisher Middle Schools. In addition, many parents walk their children to school along this segment of roadway. Shannon Road currently has intermittent sections of sidewalk on the south side of the roadway between Los Gatos Boulevard and Cherry Blossom Lane. Most pedestrians cross Shannon Road to walk along the south side, while some walk along the unimproved shoulder on the north side. This project will complete the sidewalk segment on the north side of the roadway and reduce congestion at Shannon Road and Cherry Blossom Lane, where a 3-way stop is inundated by crossing students, crossing guards, and vehicle traffic during peak school hours. With the proposed sidewalk, pedestrians will be encouraged to walk along the north side of Shannon Road, thus reducing the number of pedestrians crossing Shannon Road. In June 2018 the Town was awarded federal funding of $940,100 by the Santa Clara Valley Transportation Authority (VTA) in the Vehicle Emissions Reductions Based at Schools (VERBS) Grant Program to support this project. Operating Budget Impacts Engineering staff time for design and construction of this project will be addressed in the FY 2018/19 Operating Budget. PROPOSED STREETS PROGRAM Street Improvements C-41 Project Components & Estimated Timeline Fall 2019 Design Project design & development Winter 2019 Bid process Project bidding & contract award Summer 2020 Construction Project construction Fall 2020 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR 104$ -$ 129,896$ -$ 129,896$ -$ -$ -$ -$ 130,000$ GRANTS & AWARDS - - - - - 940,100 - - - 940,100$ UTILITY UNDERGROUNDING - - - - 119,204 - - - 119,204$ TOTAL SOURCE OF FUNDS 104$ -$ 129,896$ -$ 129,896$ 1,059,304$ -$ -$ -$ 1,189,304$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed $ - USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 104 - 129,896 - 129,896 - - - - 130,000 TOTAL GFAR 104$ -$ 129,896$ -$ 129,896$ -$ -$ -$ -$ 130,000$ GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - - - 940,100 - - - 940,100 TOTAL GRANTS & AWARDS -$ -$ -$ -$ -$ 940,100$ -$ -$ -$ 940,100$ UNDERGROUND UTILITIES Salaries and Benfits -$ -$ -$ -$ -$ -$ -$ -$ -$ 940,100$ Services/Supplies/Equipment - - - - - - - - - - Site Acqusition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - - - 119,204 - - - 119,204 TOTAL UNDERGROUND UTILITIES -$ -$ -$ -$ 119,204$ -$ -$ -$ 119,204$ TOTAL USE OF FUNDS 104$ -$ 129,896$ -$ 129,896$ 1,059,304$ -$ -$ -$ 1,189,304$ SIDEWALK IMPROVEMENTS/SHANNON/LOS GATOS BLVD/CHERRY BLOSSOM LANE Project 813-0218 PROPOSED STREETS PROGRAM Street Improvements C-42 TOWN-WIDE Project Name Sidewalk Improvements – Multiple Locations Project Number 813-0221 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will construct sidewalk, curb, and gutter on the north side of Kennedy Road from Ferris Avenue to Los Gatos Boulevard and on the south side of Mitchell Avenue from George Street to Fisher Avenue. Location This project is located in the following areas: Kennedy Road from Ferris Avenue to Los Gatos Boulevard; Mitchell Avenue from George Street to Fisher Avenue; and Los Gatos Boulevard/Shannon Road. Project Background Kennedy Road from Ferris Avenue to Los Gatos Boulevard currently has a shoulder that is heavily utilized by parents and students walking and biking to school in the morning and afternoons. The sidewalk improvements will complete the connection in this residential block. In 2009, the Town completed the sidewalk installation on the north side of Mitchell Avenue from George Street to Fisher Avenue. Then in 2012, sidewalk was constructed on north and south side of Mitchell Avenue between Los Gatos Boulevard and George Street as part of the redevelopment of the former Honda site. This project will complete the last component of the sidewalks in this heavily utilized pedestrian area between Van Meter Elementary and Fisher Middle Schools. Operating Budget Impacts Engineering staff time for design and construction of this project will be addressed in the FY 2019/20 Operating Budget. PROPOSED STREETS PROGRAM Street Improvements C-43 Project Components & Estimated Timeline Fall 2019 Design Project design & development Winter 2019 Bid process Project bidding & contract award Spring 2020 Construction Project construction Summer 2020 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$ TOTAL SOURCE OF FUNDS -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 60,000 - 60,000 - - - - - TOTAL GFAR -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$ TOTAL USE OF FUNDS -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$ SIDEWALK IMPROVEMENTS - MULTIPLE LOCATIONS Project 813-0221 PROPOSED STREETS PROGRAM Street Improvements C-44 HWY 17LOS GATOS BLVDLOS GA T O S- ALMADEN RD Project Name Utility Undergrounding Improvements Project Number 813-0225 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will remove utilities from above ground poles and install them underground. Location This project is located on Los Gatos Boulevard between Lark Avenue and Chirco Drive. Project Background Through the State of California’s Public Utilities Commission, Pacific Gas & Electric (PG&E) collects funds from ratepayers to provide for the undergrounding of utilities. These funds grow in reserve called Rule 20A funds, until such time that local jurisdictions identify an area for this project and begin working with PG&E. The funds are limited to use on roadways where traffic is heavy, making Los Gatos Boulevard a viable location. The Town’s allocation of Rule 20A funds has grown to the point where there is now approximately $3.8M available for programming. These funds will never actually come to the Town, but rather PG&E will deliver the project with coordination from Town staff. In addition to the Rule 20A funds, the Town collects developer fees for utility undergrounding. These funds are held by the Town for future projects. Staff has asked PG&E to look at an expanded project scope utilizing some or all of the Town funds as well. This will take full advantage of economies of scale through design and construction. The timeframe for PG&E to deliver Rule 20A projects has been between seven and ten years; however, indications are that this project may begin sooner. Funds have been moved to demonstrate a start of construction in FY 2019/20, with the bulk of the work occurring in FY 2020/21. Operating Budget Impacts There will be no Operating Budget impact as a result of this project. Project delivery costs for this project are included in the CIP project’s total cost. Project delivery costs are estimated at $266,000 over the five-year term of the project or 4% of the total project cost. Project costs are significantly lower on this project due to the efficiencies in the project size and a larger proportion of work that will be coordinated by PG&E. PROPOSED STREETS PROGRAM Street Improvements C-45 Project Components & Estimated Timeline Fall 2019 Design Project design & development Summer 2020 Construction Project construction begins Summer 2021 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) UTILITY UNDERGROUNDING -$ -$ 2,330,000$ -$ 2,330,000$ 4,436,000$ -$ -$ -$ 6,766,000$ TOTAL SOURCE OF FUNDS -$ -$ 2,330,000$ -$ 2,330,000$ 4,436,000$ -$ -$ -$ 6,766,000$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) UTILITY UNDERGORUNDING Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 2,330,000 - 2,330,000 4,436,000 - - - 6,766,000 TOTAL GFAR -$ -$ 2,330,000$ -$ 2,330,000$ 4,436,000$ -$ -$ -$ 6,766,000$ TOTAL USE OF FUNDS -$ -$ 2,330,000$ -$ 2,330,000$ 4,436,000$ -$ -$ -$ 6,766,000$ UTILITY UNDERGROUNDING IMPROVEMENTS Project 813-0225 PROPOSED STREETS PROGRAM Street Improvements C-46 Project Name Cut-Through Traffic/Wood Road Roundabout Project Number 813-0229 Department Parks & Public Works Project Manager PPW Director: Matt Morley Description This project will provide infrastructure changes to help mitigate cut-through traffic. Location This project is located at South Santa Cruz Avenue and Wood Road. Project Background This project aims to mitigate cut-through traffic through the use of various measures, some of which have been previously used. In the summer of 2015, staff implemented various measures such as the deployment of portable message signs, messages on Caltrans changeable message signs, signal modifications, and temporary street closures to reduce cut-through traffic. In the summers of 2016 and 2017, this project included signal modifications and synchronization at various intersections, roadway markings and additional signage, as well as costs associated with the temporary closure of south Santa Cruz Avenue at Wood Road and associated data collection. In FY 2019/20, funding will be used to advance the design of a permanent traffic circle at Santa Cruz Avenue at Wood Road, potential street closures, and neighborhood turn restriction signage as needed. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED STREETS PROGRAM Street Improvements C-47 Project Components & Estimated Timeline Winter 2019 Design Coordinate and design project Summer 2020 Construction Install infrastructure and implement projects Fall 2020 Completion Assess Results Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR 206,324$ 57,380$ 86,296$ -$ 86,296$ -$ -$ -$ -$ 350,000$ TRAFFIC MITIGATION 175,417 36,356 228,135 - 228,135 - - - - 439,908$ TOTAL SOURCE OF FUNDS 381,741$ 93,736$ 314,431$ -$ 314,431$ -$ -$ -$ -$ 789,908$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 206,324 57,380 86,296 - 86,296 - - - - 350,000 TOTAL GFARS 206,324$ 57,380$ 86,296$ -$ 86,296$ -$ -$ -$ -$ 350,000$ TRAFFIC MITIGATIONS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 175,417 36,356 228,135 - 228,135 - - - - 439,908 TOTAL TRAFFIC MITIGATIONS 175,417$ 36,356$ 228,135$ -$ 228,135$ -$ -$ -$ -$ 439,908$ TOTAL USE OF FUNDS 381,741$ 93,736$ 314,431$ -$ 314,431$ -$ -$ -$ -$ 789,908$ CUT-THROUGH TRAFFIC / WOOD ROAD ROUNDABOUT Project 813-0229 PROPOSED STREETS PROGRAM Street Improvements C-48 Project Name Traffic Signal Modernization Project Number 813-0227 Department Parks & Public Works Project Manager PPW Director: Matt Morley Description This project will modernize the Town’s traffic signal controllers. Location This project is located Town-wide. Project Background This project will modernize the Town’s traffic signal controllers to allow for greater control by staff, ensure that the current system meets current safety standards, and increase the traffic flow. The Town was awarded several grants through the VTA and the MTC for $1,200,000 of the project budget to complement the Town’s investment of Traffic Impact Mitigation Funds. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. TOWN-WIDE PROPOSED STREETS PROGRAM Street Improvements C-49 Project Components & Estimated Timeline Summer 2018 Design Project design & development Fall 2019 Bid Process Project bidding & contract award Winter 2020 Construction Project construction Fall 2020 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) TRAFFIC MITIGATION 4,200$ 120,800$ 230,738$ 332,524$ 563,262$ 415,027$ -$ -$ -$ 1,103,289$ GRANTS & AWARDS 10,799 40,033 1,775,568 - 1,775,568$ - - - - 1,826,400 TOTAL SOURCE OF FUNDS 14,999$ 160,833$ 2,006,306$ 332,524$ 2,338,830$ 415,027$ -$ -$ -$ 2,929,689$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) TRAFFIC MITIGATIONS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 4,200 120,800 230,738 332,524 563,262 415,027 - - - 1,103,289 TOTAL TRAFFIC MITIGATIONS 4,200$ 120,800$ 230,738$ 332,524$ 563,262$ 415,027$ -$ -$ -$ 1,103,289$ GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 10,798.58 40,033 1,775,568 - 1,775,568 - - - - 1,826,400 TOTAL GRANTS & AWARDS 10,799$ 40,033$ 1,775,568$ -$ 1,775,568$ -$ -$ -$ -$ 1,826,400$ TOTAL USE OF FUNDS 14,999$ 160,833$ 2,006,306$ 332,524$ 2,338,830$ 415,027$ -$ -$ -$ 2,929,689$ TRAFFIC SIGNAL MODERNIZATION Project 813-0227 PROPOSED STREETS PROGRAM Street Improvements C-50 Project Name Bicknell Road Storm Drain Improvements Project Number 816-0410 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will reroute a Town storm drain line. Location This project is located on Bicknell Road near Montclair. Project Background This project will provide design services for the rerouting of an existing Town storm drain line from private property, after it was determined that the Town does not have a storm drain easement. Operating Budget Impacts This project will use staff time for construction inspection and management. The staff time for this project is included in the Department’s FY 2019/20 Operating Budget. QUITO RDBICKNELL RD HWY 9 PROPOSED STREETS PROGRAM Street Improvements C-51 Project Components & Estimated Timeline Fall 2017 Design Project design & development Fall 2019 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) STORM BASIN #3 120,742$ -$ 50,758$ -$ 50,758$ -$ -$ -$ -$ 171,500$ TOTAL SOURCE OF FUNDS 120,742$ -$ 50,758$ -$ 50,758$ -$ -$ -$ -$ 171,500$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) STORM BASIN #2 Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 120,742 - 50,758 - 50,758 - - - - 171,500 TOTAL STORM BASIN 120,742$ -$ 50,758$ -$ 50,758$ -$ -$ -$ -$ 171,500$ TOTAL USE OF FUNDS 120,742$ -$ 50,758$ -$ 50,758$ -$ -$ -$ -$ 171,500$ BICKNELL ROAD STORM DRAIN IMPROVEMENTS Project 816-0410 PROPOSED STREETS PROGRAM Street Improvements C-52 Project Name Bicycle & Pedestrian Improvements Project Number 813-0231 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will enhance bicycle and pedestrian safety and mobility throughout the Town. Location This project is located Town-wide. Project Background This project will enhance bicycle and pedestrian safety and mobility Town-wide in the form of multiple projects. As has been done in the previous years, staff will continue to work with Safe Routes to School, Town Commissions, the Town Council, and the general public on prioritizing projects that have been recommended in the Council adopted Bicycle and Pedestrian Master plan. In addition, this money will be used as matching funds for available grants related to Town bicycle and pedestrian projects. In the past the Town received Transportation Fund for Clean Air for bicycle and pedestrian improvements. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. TOWN-WIDE PROPOSED STREETS PROGRAM Street Improvements C-53 Project Components & Estimated Timeline Summer 2019 Design Project design & development Fall 2019 Bid Process Project bidding & contract award Winter 2019 Construction Project construction Spring 2020 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR 61,450$ 22,728$ 515,822$ 300,000$ 815,822$ -$ -$ -$ -$ 900,000$ GRANTS & AWARDS - - 281,500 - 281,500 - - - - 281,500 TRAFFIC MITIIGATION 40,972 31,628 2,400 - 2,400 - - - - 75,000 TOTAL SOURCE OF FUNDS 102,422$ 54,356$ 799,722$ 300,000$ 1,099,722$ -$ -$ -$ -$ 1,256,500$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 61,450 22,728 515,822 300,000 815,822 - - - - 900,000 TOTAL GFAR 61,450$ 22,728$ 515,822$ 300,000$ 815,822$ -$ -$ -$ -$ 900,000$ GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - Consultant Services - - - - - - - - - Project Construction Expenses - - 281,500 - 281,500 - - - - 281,500 TOTAL GRANTS & AWARDS -$ -$ 281,500$ -$ 281,500$ -$ -$ -$ -$ 281,500$ TRAFFIC MITIGATION Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - Consultant Services - - - - - - - - - Project Construction Expenses 40,972 31,628 2,400 - 2,400 - - - - 75,000 TOTAL TRAFFIC MITIGATION 40,972$ 31,628$ 2,400$ -$ 2,400$ -$ -$ -$ -$ 75,000$ TOTAL USE OF FUNDS 102,422$ 54,356$ 799,722$ 300,000$ 1,099,722$ -$ -$ -$ -$ 1,256,500$ BICYCLE & PEDESTRIAN IMPROVEMENTS Project 813-0231 PROPOSED STREETS PROGRAM Street Improvements C-54 Project Name Stormwater Master Plan Project Number 816-0413 Department Parks & Public Works Project Manager PPW Director: Matt Morley Description This project will develop a Stormwater Master Plan. Location This project is located Town-wide. Project Background The Town of Los Gatos does not currently have an adopted Stormwater Master Plan. This project will develop a Stormwater Collection System Master Plan and provides the Town of Los Gatos with the necessary planning tools and capital improvement projects to address flood management and water quality within the collector portion of the storm drainage system. The Plan will be developed to help the Town meet its overarching environmental and economic goals. The goal of the Stormwater Master Plan is to manage stormwater runoff proactively to protect water quality and to minimize impacts of localized and downstream flooding by identifying infrastructure improvements for the collection, conveyance, and treatment of stormwater runoff within the Town. The Stormwater Master Plan will prioritize storm drain and water quality improvements within the Town and provides an implementation plan for the construction of conveyance and water quality improvements. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. TOWN-WIDE PROPOSED STREETS PROGRAM Street Improvements C-55 Project Components & Estimated Timeline Summer 2019 Design Develop request for proposals Fall 2019 Bid Process Award consultant agreement Winter 2019 Report Conduct study Spring 2020 Completion Finalize report Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ -$ TOTAL SOURCE OF FUNDS -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ -$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - 200,000 - 200,000 - - - - - Project Construction Expenses - - - - - - - - - - TOTAL GFAR -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$ TOTAL USE OF FUNDS -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$ STORMWATER MASTER PLAN Project 816-0413 PROPOSED STREETS PROGRAM Street Improvements C-56 Project Name Stormwater System – Pollution Prevention Compliance Project Number 816-0414 Department Parks & Public Works Project Manager PPW Director: Matt Morley Description This project will install improvements, such as trash capture devices, to reduce pollution in the storm water system. Location This project is located Town-wide. Project Background This project will install solutions, such as multiple trash capture devices in storm inlets, throughout the Town to meet the Municipal Regional Permit Provision C.10 trash reduction requirements. The Town has submitted a plan to meet the requirement to reduce trashload impacts to creeks which are 70% by 2017 and 100% by 2022. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. TOWN-WIDE PROPOSED STREETS PROGRAM Street Improvements C-57 Project Components & Estimated Timeline Summer 2019 Design Project design & development Winter 2019 Bid Process Project bidding & contract award Spring 2020 Construction Project construction Summer 2020 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR -$ 1,422$ 298,578$ -$ 298,578$ -$ -$ -$ -$ 300,000$ TOTAL SOURCE OF FUNDS -$ 1,422$ 298,578$ -$ 298,578$ -$ -$ -$ -$ 300,000$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - 1,422 298,578 - 298,578 - - - - 300,000 TOTAL GFAR -$ 1,422$ 298,578$ -$ 298,578$ -$ -$ -$ -$ 300,000$ TOTAL USE OF FUNDS -$ 1,422$ 298,578$ -$ 298,578$ -$ -$ -$ -$ 300,000$ STORMWATER SYSTEM - POLLUTION PREVENTION COMPLIANCE Project 816-0414 PROPOSED STREETS PROGRAM Street Improvements C-58 Project Name Public Arts Gateway Project Number 821-2009 Department Library Project Manager Library Director: Ryan Baker Description This project will install a public art at a gateway location. Location This project is located on Highway 9 near Alberto Way. Project Background The Arts and Culture Commission identified this project as a way to enhance the appearance of the entrances into Los Gatos. At the January 31, 2017 Priority Setting, Council identified $25,000 for public art and on April 18, 2017 the Arts and Culture Commission proposed the gateway project as the best use of the funds, which Council approved. This project will install the first phase of artwork at Town entrances based on the Town’s Public Art Selection Policy and Procedures. Operating Budget Impacts This project will use staff time for construction inspection and management. The staff time for this project is included in the Department’s FY 2019/20 Operating Budget. PROPOSED STREETS PROGRAM Street Improvements C-59 Project Components & Estimated Timeline Winter 2018 Call for artist Project design & award Fall 2019 Award Select final design & award Summer 2020 Construction Project construction Fall 2020 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$ TOTAL SOURCE OF FUNDS -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 25,000 - 25,000 - - - - 25,000 TOTAL GFAR -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$ TOTAL USE OF FUNDS -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$ PUBLIC ARTS GATEWAY PROJECT 813-0232 PROPOSED STREETS PROGRAM Street Improvements C-60 Project Name Downtown Parking Study Project Number 813-0233 Department Parks & Public Works Project Manager PPW Director: Matt Morley Description This project will fund a consultant to examine parking holistically in the downtown and high school areas. Location This project is located downtown and near Los Gatos High School. Project Background The project scope will include the following: • Analyze existing parking capacity. • Provide a recommendation for residential (permit area parking, especially as it is impacted around Los Gatos High School. • Provide recommendations for parking management for time limited parking. • Analyze paid parking. • Provide best practices recommendations for managing employee parking. • Identify the need for additional parking capacity vis-a-vis a parking structure. • Review the impacts of one-way streets on parking capacity. Once complete, this project will inform decision making for project 817-0704 – 224 West Main Street Property Acquisition (Parking Lot 6). Operating Budget Impacts This project will use staff time for project management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED STREETS PROGRAM Street Improvements C-61 Project Components & Estimated Timeline Winter 2018 Design Develop request for proposals Winter 2018 Bid Process Award consultant agreement Spring 2019 Report Conduct study Fall 2019 Completion Finalize report Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$ TOTAL SOURCE OF FUNDS -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - 200,000 - 200,000 - - - - - Project Construction Expenses - - - - - - - - - 200,000 TOTAL GFAR -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$ TOTAL USE OF FUNDS -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$ DOWNTOWN PARKING STUDY Project 813-0233 PROPOSED STREETS PROGRAM Street Improvements C-62 HWY 9 E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV Project Name One-Way Downtown Street Pilot Project Number 813-0234 Department Parks & Public Works Project Manager PPW Director: Matt Morley Description This project will fund the implementation of a one-way streets pilot. Location This project is located downtown on North Santa Cruz Avenue and University Avenue. Project Background This project will fund a trial of one-way streets for North Santa Cruz and University Avenues between Highway 9 and Main Street. Operating Budget Impacts This project will use staff time for management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED STREETS PROGRAM Street Improvements C-63 Project Components & Estimated Timeline Spring 2019 Design Project design & development Summer 2019 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR - 13,000 117,000 58,804 175,804 - - - - 188,804 TOTAL SOURCE OF FUNDS - 13,000 117,000 58,804 175,804 - - - - 188,804 Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits - - - - - - - - - - Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - 13,000 117,000 58,804 175,804 - - - - 71,804 GFAR - 13,000 117,000 58,804 175,804 - - - - 188,804 TOTAL USE OF FUNDS - 13,000 117,000 58,804 175,804 - - - - 188,804 ONE-WAY DOWNTOWN STREET PILOT Project 813-0234 PROPOSED STREETS PROGRAM Street Improvements C-64 Project Name Annual Storm Drain Improvement Project Project Number 816-0414 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will install infill storm drain systems that are required to enhance safety and improve infrastructure to accept water runoff. Location This project is located Town-wide. Project Background The Town is responsible for keeping Town roads clear of excessive water and managing storm water running down Town streets. Storm drain improvements in the Town right of ways and parking lots are necessary to manage water drainage issues within these Town locations. The intent of this project is to keep pace with the needs of the Town’s storm drain system to prevent flooding in the Town right of ways. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. TOWN-WIDE PROPOSED STREETS PROGRAM Street Improvements C-65 Project Components & Estimated Timeline Summer 2019 Design Project design & development Winter 2019 Bid Process Project bidding & contract award Spring 2020 Construction Project construction Summer 2020 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) STORM BASIN #1 -$ -$ 50,000$ 50,000$ 100,000$ 50,000$ -$ -$ -$ 150,000$ STORM BASIN #2 - - 50,000$ 50,000 100,000 50,000 - - - 150,000$ STORM BASIN #3 - - 50,000$ 50,000 100,000 50,000 - - - 150,000$ TOTAL SOURCE OF FUNDS -$ -$ 150,000$ 150,000$ 300,000$ 150,000$ -$ -$ -$ 450,000$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) STORM BASIN #1 Project Construction Expenses - - 50,000 50,000 100,000 50,000 - - - 150,000$ TOTAL STORM BASIN #1 -$ -$ 50,000$ 50,000$ 100,000$ 50,000$ -$ -$ -$ 150,000$ STORM BASIN #2 Project Construction Expenses -$ -$ 50,000$ 50,000$ 100,000$ 50,000$ -$ -$ -$ 150,000$ TOTAL STORM BASIN #2 -$ -$ 50,000$ 50,000$ 100,000$ 50,000$ -$ -$ -$ 150,000$ STORM BASIN #3 Project Construction Expenses -$ -$ 50,000$ 50,000$ 100,000$ 50,000$ -$ -$ -$ 150,000$ TOTAL STORM BASIN #3 -$ -$ 50,000$ 50,000$ 100,000$ 50,000$ -$ -$ -$ 150,000$ TOTAL USE OF FUNDS -$ -$ 150,000$ 150,000$ 300,000$ 150,000$ -$ -$ -$ 450,000$ ANNUAL STORM DRAIN IMPROVEMENT PROJECT Project 816-0420 PROPOSED STREETS PROGRAM Street Improvements C-66 Project Name Pilot School Busing Program Project Number 812-0128 Department Parks & Public Works Project Manager Transportation & Mobility Manager: Ying Smith Description This project will explore congestion relief through piloting school bus service. The pilot school bus service will provide morning and afternoon routes to and from school, with neighborhood-based stops. The Town is contracting with a qualified school bus transportation provider through a RFP process. The service schedule and designated pick up and drop off locations are published. Interested families may purchase an annual pass to reserve a seat. The pilot program will provide two routes for a total of 18 months from January 2019 to June 2020. Location This project is located Town-wide. Project Background The Town of Los Gatos and the school community have been exploring new transit services customized to meet the needs of students traveling to and from schools. The primary areas of interest are corridors with the highest level of traffic congestion. Town staff and a consulting team completed a Congestion Relief School Bus Feasibility Study in 2018. The Town Council, at its June 5, 2018 meeting, authorized staff to proceed with a school bus pilot program. At its September 18, 2018 meeting, the Town Council authorized funding to provide a pilot service consisting of two routes for 18 months of service. The two-route pilot service started on January 7, 2019 and will continue for school year 2019/20 Operating Budget Impacts The pilot program is funded by the Town as well as fare revenue. This project will use staff time for service design. PPW staff time associated with these projects will be charged to the project as it is delivered. TOWN-WIDE PROPOSED STREETS PROGRAM Street Improvements C-67 Project Components & Estimated Timeline Summer 2018 Design Service plan design, marketing, customer sign up Fall 2018 Bid Process RFP & service contract award, finalize service plan Winter 2019 Service Launch Provide Pilot Service Summer 2020 Completion Completion of 18 months of pilot service Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR -$ 350,216$ 63,964$ -$ 63,964$ -$ -$ -$ -$ 414,180$ TOTAL SOURCE OF FUNDS -$ 350,216$ 63,964$ -$ 63,964$ -$ -$ -$ -$ 414,180$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - 350,216 63,964 - 63,964 - - - - 414,180 TOTAL GFAR -$ 350,216$ 63,964$ -$ 63,964$ -$ -$ -$ -$ 414,180$ TOTAL USE OF FUNDS -$ 350,216$ 63,964$ -$ 63,964$ -$ -$ -$ -$ 414,180$ PILOT SCHOOL BUSING PROGRAM Project 812-0128 PROPOSED STREETS PROGRAM Street Improvements C-68 TOWN-WIDE Project Name ADA Transition Plan Update Project Number 812-0129 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will update the Town’s ADA Transition Plan as required. Location This project is located Town-wide. Project Background The Americans with Disabilities Act (ADA), enacted on July 26, 1990, provides comprehensive rights to persons with disabilities in different areas including access to public accommodations and transportation. The ADA requires that all public agencies develop a transition plan for eliminating barriers for persons with disabilities. The Town’s ADA Transition Plan has not been updated since 1994, and it is necessary to develop programs that comply with the new standards Operating Budget Impacts This project will use staff time for management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED STREETS PROGRAM Street Improvements C-69 Project Components & Estimated Timeline Fall 2019 Design Develop request for proposals Winter 2020 Bid Process Award consultant agreement Spring 2020 Report Conduct study Summer 2020 Completion Finalize report Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR -$ -$ -$ 110,000$ 110,000$ -$ -$ -$ -$ 110,000$ TOTAL SOURCE OF FUNDS -$ -$ -$ 110,000$ 110,000$ -$ -$ -$ -$ 110,000$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - 110,000 110,000 - - - - 110,000 Project Construction Expenses - - - - - - - - - - TOTAL GRANTS & AWARDS -$ -$ -$ 110,000$ 110,000$ -$ -$ -$ -$ 110,000$ TOTAL USE OF FUNDS -$ -$ -$ 110,000$ 110,000$ -$ -$ -$ -$ 110,000$ ADA TRANSITION PLAN Project 812-0129 PROPOSED STREETS PROGRAM Street Improvements C-70 Project Name Highway 17/9 Interchange and Capacity Improvements Feasibility Study Project Number 813-0237 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description These funds will be used as a local match necessary to begin a conceptual study for improvements at Highway 9 and Highway 17. Location This project is located on Highway 9 and Highway 17. Project Background The Countywide 2016 Measure B sales tax measure includes investments in the regional transportation infrastructure across nine program areas. The Santa Clara Valley Transportation Authority (VTA) manages the 2016 Measure B program and the VTA Board approves project prioritization and funding. The VTA approved the first set of projects on a two-year budget cycle with a ten-year look ahead at potential projects. Through the process to establish the structure of and projects included in the 2016 Measure B, the Town proposed upgrades to the interchange at Highway 9 and Highway 17 as its major project in the Highway category. In reviewing the project with VTA, an opportunity exists to include two options for modifications to Highway 17 through Los Gatos. The first includes efficiency improvements such as adding auxiliary lanes and realigning existing lanes. Auxiliary lanes might include continuing the on- ramp from Lark Avenue south to the Highway 9 off-ramp, facilitating a smoother transition of traffic. The second is an expanded version that could include the addition of travel lanes on Highway 17 within the existing right of way. VTA approved 2016 Measure B funds to bring the project through preliminary design and environmental review. The allocation of 2016 Measure B funds requires at least a 10 percent contribution from non-2016 Measure B sources. While the Town is pursuing outside funds for the match, this project would set aside Town funds if needed. Operating Budget Impacts This project will use staff time for project management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED STREETS PROGRAM Street Improvements C-71 Project Components & Estimated Timeline Summer 2020 Design Project design & development Summer 2021 Design Review Review of Design Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) TRAFFIC MITAGATION -$ -$ -$ 600,000$ 600,000$ -$ -$ -$ -$ 600,000$ TOTAL SOURCE OF FUNDS -$ -$ -$ 600,000$ 600,000$ -$ -$ -$ -$ 600,000$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) TRAFFIC MITAGATION Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 600,000 600,000 - - - - 600,000 TOTAL TRAFFIC MITIGATION -$ -$ -$ 600,000$ 600,000$ -$ -$ -$ -$ 600,000$ TOTAL USE OF FUNDS -$ -$ -$ 600,000$ 600,000$ -$ -$ -$ -$ 600,000$ HIGHWAY 17/9 INTERCHANGE & CAPACITY IMPROVEMENTS Project 813-0237 PROPOSED STREETS PROGRAM Street Improvements C-72 HWY 9 E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV Project Name Downtown Revitalization Project Number 813-0235 Department Parks & Public Works Project Manager PPW Director: Matt Morley Description These funds will be used as initial funding for a larger Downtown revitalization project. Location This project is located downtown. Project Background The Downtown infrastructure has aged and needs updating to continue to attract customers and facilitate maintenance. This initial funding set aside is in preparation for a future project to reinvent the Downtown. Current efforts that include a one-way street pilot on North Sant Cruz Avenue, a comprehensive downtown parking study, and increased attention to maintenance of landscape and hardscape will inform a future streetscape upgrade. Progress and expenditures on this project will occur only following ongoing discussion and direction from the Town Council. Operating Budget Impacts This project will use staff time for project management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED STREETS PROGRAM Street Improvements C-73 Project Components & Estimated Timeline Summer 2020 Design Project design & development TBD Future project milestones Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR -$ -$ -$ 1,000,000$ 1,000,000$ -$ -$ -$ -$ 1,000,000$ . TOTAL SOURCE OF FUNDS -$ -$ -$ 1,000,000$ 1,000,000$ -$ -$ -$ -$ 1,000,000$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 1,000,000 1,000,000 - - - - 1,000,000 TOTAL GFAR -$ -$ -$ 1,000,000$ 1,000,000$ -$ -$ -$ -$ 1,000,000$ TOTAL USE OF FUNDS -$ -$ -$ 1,000,000$ 1,000,000$ -$ -$ -$ -$ 1,000,000$ DOWNTOWN REVITALIZATION Project 813-0235 PROPOSED STREETS PROGRAM Street Improvements C-74 PROPOSED STREETS PROGRAM Bridge Projects C-75 PROJECT LOCATIONS A Quito Road - Bridge Replacement B Highway 17 Bicycle & Pedestrian Bridge – Preliminary Design PROPOSED STREETS PROGRAM Bridge Projects C-76 PROGRAM SECTION DIRECTORY PAGE 0801 Quito Road - Bridge Replacement C – 80 0803 Highway 17 Bicycle & Pedestrian Bridge – Preliminary Design C – 68 PROPOSED STREETS PROGRAM Bridge Projects C-77 The Streets Program’s Bridge Projects section contains Capital Improvement Program projects that repair, replace, or rehabilitate a deficient bridge structure as the primary scope of work. Bridge structure safety falls under the guidance of state and federal regulations, and bridge projects are often driven by available funding from these jurisdictions, such as Caltrans grant programs or the federal Highway Bridge Replacement and Rehabilitation (HBRR) program. Los Gatos does not have a designated funding source for repairing, maintaining, and improving the Town’s bridges, and relies upon grant programs for major bridge improvement projects. BRIDGE PROJECTS SUMMARY Carryforward Projects 0801 Quito Road - Bridge Replacement 64,594$ 235,087$ -$ -$ -$ -$ 299,681$ 0803 Highway 17 Bicycle & Pedestrian Bridge - Preliminary Design - 200,000 - - - - 200,000 Total Bridge Projects 64,594$ 435,087$ -$ -$ -$ -$ 499,681$ BRIDGE PROJECTS 2023/24 Budget FY 2019/20 - 2023/24 CAPITAL IMPROVEMENT PROGRAM 2022/23 Budget 2021/22 Budget 2020/21 Budget 2019/20 Budget & Carryfwd* Expended Through 2018/19 Total Budgeted * Total FY 2018/19 Carryforward $435,087 PROPOSED STREETS PROGRAM Bridge Projects C-78 Project Name Quito Road - Bridge Replacement Project Number 818-0801 Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen Description This project funds the Town’s portion of the replacement cost for two bridges on Quito Road to improve roadway safety and provide adequate storm water flow capacity in the creek under the bridge. Location The two Quito Road bridges span a tributary of San Tomas Aquino Creek. The bridges are located on Quito Road in the vicinity of Old Adobe Road, approximately 1½ miles north of Highway 9, on the common boundary line between the City of Saratoga and the Town of Los Gatos. Project Background San Tomas Aquino Creek is under the jurisdiction of the Santa Clara Valley Water District (SCVWD), while the replacement of the bridges is the shared responsibility of the City of Saratoga and the Town of Los Gatos. Both bridges are approximately ninety years old and have been classified “structurally deficient” under Caltrans guidelines. In addition, both bridges are not adequate to receive 100-year flood flows. In 2001, the City of Saratoga, the project sponsor, secured partial funding (80%) through the federal Highway Bridge Replacement and Rehabilitation (HBRR) program to replace both bridges with wider span structures that will allow the 100-year design flood flow to pass underneath. Saratoga is the lead agency to oversee the design, environmental, right-of-way acquisition, and construction services for the project. The City of Saratoga, the Town of Los Gatos, and SCVWD agreed to share the duties and responsibilities for the project and the remaining 20% local match funding requirement. After further evaluation of the bridges, it was determined that Quito Road would require reconstruction at each end of the bridge, which in turn requires additional right-of-way acquisitions and environmental reviews under both the State of California (Caltrans) and federal regulations. These changes have made it necessary to redesign this project, significantly increasing the estimated costs. The City of Saratoga has applied for additional funding from Caltrans due to the redesign. As a result of the additional project costs, the local funding match from the City of Saratoga, the Town of Los Gatos, and the SCVWD has increased from $155,000 to $238,000 for each agency. Based on the April 2019 schedule from the City of Saratoga, the construction of these bridges is anticipated to be completed by 2021. Operating Budget Impacts Engineering staff time for coordination of this project with the City of Saratoga is incorporated into the Saratoga Operating Budget. HW Y 8 5 POLLARD R D QUITO RD PROPOSED STREETS PROGRAM Bridge Projects C-79 Project Components & Estimated Timeline Jan 2001 Grant Funding The City of Saratoga obtained grant funding from the federal HBRR program Oct 2001 Cooperative Agreement Council approved a cooperative agreement with the City of Saratoga and SCVWD for the replacement of the two bridges May 2002 Preliminary Design City of Saratoga started preliminary design 2013 Right of way Right of way acquisition process is ongoing and environmental permitting is underway 2015 Final Design Design completed and project bidding by the City of Saratoga April 2020 Construction Start Begin reconstruction of bridge. Summer 2021 Completion Construction is anticipated to be complete in 2021. Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR 64,594$ -$ 235,087$ -$ 235,087$ -$ -$ -$ -$ 299,681$ TOTAL SOURCE OF FUNDS 64,594$ -$ 235,087$ -$ 235,087$ -$ -$ -$ -$ 299,681$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 64,594 - 235,087 - 235,087 - - - - 299,681 TOTAL GFAR 64,594$ -$ 235,087$ -$ 235,087$ -$ -$ -$ -$ 299,681$ TOTAL USE OF FUNDS 64,594$ -$ 235,087$ -$ 235,087$ -$ -$ -$ -$ 299,681$ QUITO ROAD - BRIDGE REPLACEMENT Project 818-0801 PROPOSED STREETS PROGRAM Bridge Projects C-80 LOS GATOS BLVDHWY 17N SANTA CRUZ AVBLOSSOM HI L L R D SHANNO N R D UNIVERSITY AV Project Name Highway 17 Bicycle & Pedestrian Bridge Preliminary Design Project Number 818-0803 Department Parks & Public Works Project Manager Transportation & Mobility Manager: Ying Smith Description This project will fund the conceptual design for a potential bicycle and pedestrian bridge. Location This project is located at Blossom Hill Road or Nino Way over Highway 17. Project Background Crossing Highway 17 in the project vicinity is a barrier for bicyclists and pedestrians. This is a suggested path included in the Safe Routes to School Phase 1 Study. Improvements for Highway 17 crossing have been included in several policy documents. The Bicycle and Pedestrian Master Plan (BPMP) identified the Nino Avenue Bridge over Highway 17 as one of the new bike/pedestrian bridge connections. The Town’s General Plan identified widening the Blossom Hill Road Bridge over Highway 17 for bicyclists and pedestrians. The project is also included in the Traffic Impact Mitigation Fee program and the Town’s submittals to the VTA’s Valley Transportation Plan 2040. Implementing long-term and complex capital projects requires a strategic financing plan. Obtaining the first round of funding at the critical time is the key to initiate the process. Most funding programs either require or prioritize projects that are “shovel ready.” This funding allocation will advance the project to enable greater competition for funding of later phases. In future years, additional funds will be needed for environmental clearance, right-of-way, and final design. It is estimated that additional $800,000 will be required to complete all engineering and design work, over approximately three to five years. The construction cost will be in the $5 to $10 million range. Staff will continue to seek grant funding to complete this project. Completing the first step would enhance the Town’s access to a combination of funds available through competitive opportunities. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED STREETS PROGRAM Bridge Projects C-81 Project Components & Estimated Timeline Summer 2019 Design Project design & development TBD Future Phases Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) TRAFFIC MITIGATION -$ -$ 147,005$ -$ 147,005$ -$ -$ -$ -$ 147,005$ GRANTS & AWARDS - - 52,995 - 52,995$ - - - - 52,995 TOTAL SOURCE OF FUNDS -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) TRAFFIC MITIGATION Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - 147,005 - 147,005 - - - - - Project Construction Expenses - - - - - - - - - - TOTAL TRAFFIC MITIGATION -$ -$ 147,005$ -$ 147,005$ -$ -$ -$ -$ 147,005$ GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - 52,995 - 52,995 - - - - 52,995 Project Construction Expenses - - - - - - - - - - TOTAL GRANTS & AWARDS -$ -$ -$ -$ 52,995$ -$ -$ -$ -$ -$ TOTAL USE OF FUNDS -$ -$ 147,005$ -$ 200,000$ -$ -$ -$ -$ 147,005$ HIGHWAY 17 BICYCLE AND PEDESTRIAN BRIDGE - PRELIMINARY DESIGN Project 818-0803 PROPOSED STREETS PROGRAM Bridge Projects C-82 Parks Program PROPOSED PARKS AND TRAILS PROGRAM D-1 PARK PROJECT DIRECTORY 4605 Parks Playground Fibar Project D – 6 4609 Creek Trail & Parks Pathway & Parking Lot Seal Coat and Striping D – 8 4202 Town Plaza Turf Repairs D – 10 4006 Outdoor Fitness Equipment D – 12 4508 Vegetation Management – Town-wide D – 14 4509 Fence Replacement – Shire Court D - 18 TRAIL PROJECT DIRECTORY 4504 Open Space Trail Upgrades D – 22 4507 Forbes Mill Footbridge Improvements D – 24 4503 Charter Oaks Trail Repair D – 26 4505 Trailhead Connector Project D – 28 PROPOSED PARKS AND TRAILS PROGRAM Park Improvement Projects D-2 PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D-3 PROJECT LOCATIONS A Parks Playground Fibar Project B Creek Trail & Parks Pathway & Parking Lot Seal Coat and Striping C Town Plaza Turf Repairs D Outdoor Fitness Equipment E Vegetation Management – Town-wide F Fence Replacement – Shire Court PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D-4 PROGRAM SECTION DIRECTORY PAGE 4605 Parks Playground Fibar Project D – 6 4609 Creek Trail & Parks Pathway & Parking Lot Seal Coat and Striping D – 8 4202 Town Plaza Turf Repairs D – 10 4006 Outdoor Fitness Equipment D – 12 4508 Vegetation Management – Town-wide D – 14 4509 Fence Replacement – Shire Court D – 16 PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D-5 The Parks Program’s Park Improvement Projects section contains Capital Improvement Program projects that repair or improve a Town park as the primary scope of work. Typical park improvement projects include parking lot, walkway, and basketball or tennis court resurfacing; and park equipment or facility upgrades. The Park Improvement Projects section does not have ongoing programs; all projects are considered one-time projects. The exception to this is the Parks Fibar replacement project. Because Fibar requires regular replacement and infill, this project is scheduled as a bi-annual project. One-time park improvement projects are prioritized based on health and safety issues, available funding sources, infrastructure impacts, project costs, and community impacts. Los Gatos does have Park Construction Tax Revenue as a designated funding source for the Parks operating program budget; however, tax receipts are limited to approximately $11,000 per year, and are not sufficient for a capital program. In addition to GFAR funding, grants, in-lieu fees, and CDBG funds are pursued and utilized for park improvements when available. PARK IMPROVEMENT PROJECTS SUMMARY * Total FY 2018/19 Carryforward $349,540 Unfunded Projects • Oak Meadow Park Upgrades • Worcester Park • Civic Center Irrigation System Replacement & Upgrade • Turf Renovations - Various Parks • Oak Meadow Park Fencing Upgrades • Oak Meadow Park Restroom Expansion • Park Rehabilitation – La Rinconada Park • Park Rehabilitation –Live Oak Manor Park • Park Rehabilitation – Blossom Hill Park PARKS Carryforward Projects 4605 Parks Playground Fibar Project 42,500$ 36,540$ 25,000$ -$ 25,000$ -$ 129,040$ 4609 Creek Trail & Parks Path & Parking Lot Seal & Striping - 225,000 - - - - 225,000 4202 Town Plaza Turf Repairs - 28,000 - - - - 28,000 4006 Outdoor Fitness Equipment - 60,000 - - - - 60,000 New Projects 4508 Vegetation Management - Townwide - 200,000 - - - - 200,000 4509 Fence Replacement - Shire Court - 60,000 - - - - 60,000 Total Park Improvement Projects 42,500$ 609,540$ 25,000$ -$ 25,000$ -$ 702,040$ 2019/20 Budget & Carryfwd* 2020/21 Budget 2021/22 Budget 2022/23 Budget FY 2019/20 - 2023/24 CAPITAL IMPROVEMENT PROGRAM PARK AND TRAIL IMPROVEMENT PROJECTS Expended Through 2018/19 2023/24 Budget Total Budgeted PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D-6 Project Name Parks Playground Fibar Project Project Number 831-4605 Department Parks & Public Works Project Manager Superintendent: Steve Regan Description This project will replace fibar material at all Town playgrounds. Location This project will be completed at various parks in Los Gatos. Project Background Several Town parks have playground structures that are heavily used by children and their families. Playground safety codes require that the fibar material be spread under and around playground structures to prevent injury to children. Fibar replacement is required when the material is below a specific depth near the playground structure. Fibar is a wood product that degrades over time based on foot traffic and weather conditions. This material should be replaced on a regular, as needed basis. This is an annual CIP project to improve the safety of the Town’s playgrounds. Operating Budget Impacts This project will use staff time for construction inspection and management. The staff time for this project is included in the department’s FY 2018/19 Operating Budget. TOWN-WIDE PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D-7 Project Components & Estimated Timeline Summer 2019 Scope Project development Summer 2019 Bid Process Project bidding & contract award Summer 2019 Construction Project construction Summer 2019 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR 42,500$ -$ 36,540$ -$ 36,540$ 25,000$ -$ 25,000$ -$ 129,040$ TOTAL SOURCE OF FUNDS 42,500$ -$ 36,540$ -$ 36,540$ 25,000$ -$ 25,000$ -$ 129,040$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 42,500 - 36,540 - 36,540 25,000 - 25,000 - 129,040 TOTAL GFAR 42,500$ -$ 36,540$ -$ 36,540$ 25,000$ -$ 25,000$ -$ 129,040$ TOTAL USE OF FUNDS 42,500$ -$ 36,540$ -$ 36,540$ 25,000$ -$ 25,000$ -$ 129,040$ PARKS PLAYGROUND FIBAR PROJECT Project 831-4605 PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D-8 H W Y 9 W M A I N S T HWY 17N SANTA CRUZ AVUNIVERSITY AV TOWN-WIDE Project Name Creek Trail & Park Pathway & Parking Lot Seal Coat & Striping Project Number 831-4609 Department Parks & Public Works Project Manager Superintendent: Steve Regan Description The project will resurface and restripe park parking lots, pathways, and sections of the Los Gatos Creek Trail. Location The project is located at Belgatos Park, Blossom Hill Park, Live Oak Manor Park, Oak Meadow Park, and the Los Gatos Creek Trail. Project Background The parking lots located in parks and the Los Gatos Creek Trail are heavily used on a daily basis. In order to keep their surfaces in good condition and prevent long term wear and damage, the parking lots and trails need to be resurfaced and striped. This project is necessary to prevent future damages to existing pavement surfaces in the future. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D-9 Project Components & Estimated Timeline Summer 2019 Design Project design & development Summer 2019 Bid Process Project bidding & contract award Summer 2019 Construction Project construction Fall 2019 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR -$ -$ 225,000$ -$ 225,000$ -$ -$ -$ -$ 225,000$ TOTAL SOURCE OF FUNDS -$ -$ 225,000$ -$ 225,000$ -$ -$ -$ -$ 225,000$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 225,000 - 225,000 - - - - 225,000 TOTAL GFAR -$ -$ 225,000$ -$ 225,000$ -$ -$ -$ -$ 225,000$ TOTAL USE OF FUNDS -$ -$ 225,000$ -$ 225,000$ -$ -$ -$ -$ 225,000$ CREEK TRAIL, PARKS PATHS & PARKING LOTS SEAL AND STRIPING Project 831-4609 PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D-10 E MAIN STHWY 17N SANTA CRUZUNIVERSITY AVAV Project Name Town Plaza Turf Repairs Project Number 831-4202 Department Parks & Public Works Project Manager Superintendent: Steve Regan Description This project will renovate the turf at Plaza Park. Location The project is located at Town Plaza Park, at the corner of West Main Street and Santa Cruz Avenue. Project Background Plaza Park, located in the heart of downtown Los Gatos, is a popular park and hosts a variety of community events, such as Jazz on the Plazz and the Farmer’s Market. Because of the amount of high foot traffic at this location, the turf is heavily impacted. This project will remove the existing sod and soil. New soil will be added to the area to enhance root growth and to re-grade the ground to mitigate standing water issues. Additionally, along with the installation of new turf grass, minor changes to the irrigation system will be completed to maximize water coverage. The turf was last replaced around 2010. The project will be completed during a period when there is the least impact on scheduled downtown events. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D-11 Project Components & Estimated Timeline Summer 2019 Design Project design & development Fall 2019 Bid Process Project bidding & contract award Spring 2020 Construction Project construction Spring 2020 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR -$ -$ 28,000$ -$ 28,000$ -$ -$ -$ -$ 28,000$ TOTAL SOURCE OF FUNDS -$ -$ 28,000$ -$ 28,000$ -$ -$ -$ -$ 28,000$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 28,000 - 28,000 - - - - 28,000 TOTAL GFAR -$ -$ 28,000$ -$ 28,000$ -$ -$ -$ -$ 28,000$ TOTAL USE OF FUNDS -$ -$ 28,000$ -$ 28,000$ -$ -$ -$ -$ 28,000$ TOWN PLAZA TURF REPAIRS Project 831-4202 PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D-12 Project Name Outdoor Fitness Equipment Project Number 831-4006 Department Parks & Public Works Project Manager Superintendent: Steve Regan Description This project will install outdoor fitness equipment. Location The project location is still being determined. Project Background The Town was awarded an outdoor fitness rig after attending a California Parks & Recreation Society conference and competing in a competition. The Town will receive equipment that is valued at $30,000 and Town staff will install the equipment at a location to be determined. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. TOWN-WIDE PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D-13 Project Components & Estimated Timeline Summer 2019 Scope Project design & development Summer 2019 Bid Process Project bidding & contract award Spring 2020 Construction Project construction Summer 2020 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$ TOTAL SOURCE OF FUNDS -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 60,000 - 60,000 - - - - 60,000 TOTAL GFAR -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$ TOTAL USE OF FUNDS -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$ OUTDOOR FITNESS EQUIPMENT Project 831-4006 PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D-14 Project Name Vegetation Management – Town-wide Project Number 832-4508 Department Parks & Public Works Project Manager Superintendent: Steve Regan Description This project funds an ecological assessment to provide guidance for fuel removal in Town open space and right-of-way and the first year of open space fuel reduction. Location The project location is Town open spaces and rights-of-way. Project Background The FEMA-approved Santa Clara Operational Area Hazard Mitigation Plan lists the wildfire hazard for the Town of Los Gatos as “high.” The funding allows for an ecological assessment to provide guidance for fuel removal in Town open spaces and rights-of-way, and funding for the first year of open space fuel reduction. The Town has applied for a FEMA grant for vegetation management work and a portion of these funds may be used for as a funding match for that grant. Operating Budget Impacts This project will use staff time for coordination of the assessment and fuel reduction. Parks staff time associated with this project will be charged to the project as it is delivered. TOWN-WIDE PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D-15 Project Components & Estimated Timeline Fall 2019 Scope Project scope development Fall 2019 RFP Process Project RFP for ecological assessment Spring 2020 Bid Process Bid to implement fuel reduction Summer 2020 Implementation First season of fuel reduction Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR -$ -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$ TOTAL SOURCE OF FUNDS -$ -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 200,000 200,000 - - - - 200,000 TOTAL GFAR -$ -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$ TOTAL USE OF FUNDS -$ -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$ VEGETATION MANAGEMENT - TOWN-WIDE Project 832-4508 PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D-16 Project Name Fence Replacement – Shire Court Project Number 831-4509 Department Parks & Public Works Project Manager Parks & Public Works Operations Manager: Steve Souza Description This project will replace a failing wood fence against Town open space on Shire Court. Location This project is located on Shire Court. Project Background The existing 2x4 wood fence on Shire Court is rotting and is an essential safety barrier as it sits above a retaining wall and borders open space. It is at the end of its useful life and it needs replacement. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D-17 Project Components & Estimated Timeline Summer 2019 Design Project design & development Summer 2019 Bid Process Project bidding & contract award Spring 2020 Construction Project construction Summer 2020 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR - - - 60,000 60,000 - - - - 60,000 TOTAL SOURCE OF FUNDS - - - 60,000 60,000 - - - - 60,000 Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits - - - - - - - - - Services/Supplies/Equipment - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - Consultant Services - - - - - - - - - Project Construction Expenses - - - 60,000 60,000 - - - - 60,000 TOTAL GFAR - - - 60,000 60,000 - - - - 60,000 TOTAL USE OF FUNDS - - - 60,000 60,000 - - - - 60,000 FENCE REPLACEMENT - SHIRE COURT Project 831-4509 PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D-18 PARKS & TRAILS PROGRAM Trail Improvement Projects D-19 PROJECT LOCATIONS A Open Space Trail Upgrades B Forbes Mill Footbridge Improvements C Charter Oaks Trail Repair D Trailhead Connector Project LO S G A T O S - S A R A T O G A R D LOS GATOS BLVDE MAIN STHWY 17HWY 17N SANTA CRUZ AVWINCHESTER BLVDBLOSSOM HILL RDLOS GATOS BLVDHW Y 8 5 KENNE D Y R D SHA N N O N R D LA R K A V LOS GATOS-ALMADEN RD UNIVERSITY AVWEDGEWOOD KNOWLES "A" IS A TOWN-WIDE PROJECT B C D PARKS & TRAILS PROGRAM Trail Improvement Projects D-20 PROGRAM SECTION DIRECTORY PAGE 4504 Open Space Trail Upgrades D – 22 4507 Forbes Mill Footbridge Improvements D – 24 4503 Charter Oaks Trail Repair D – 26 4505 Trailhead Connector Project D – 28 PARKS & TRAILS PROGRAM Trail Improvement Projects D-21 The Parks Program’s Trail Improvement Projects section contains Capital Improvement Program projects that construct, repair, or improve a Town trail as the primary scope of work. Typical trail improvement projects include pathway construction or resurfacing. TRAIL IMPROVEMENT PROJECTS SUMMARY * Total FY 2018/19 Carryforward $701,051 ` Carryforward Projects 4504 Open Space Trail Upgrades -$ 152,000$ -$ -$ -$ -$ 152,000$ 4507 Forbes Mill Footbridge Improvements 19,346 71,502 - - - - 90,848 4503 Charter Oaks Trail Repair Project 72,942 440,109 - - - - 513,051 4505 Trailhead Connector - 387,440 - - - - 387,440 New Projects Total Trail Improvement Projects 92,288$ 1,051,051$ -$ -$ -$ -$ 1,143,339$ 2020/21 Budget 2023/24 Budget 2019/20 Budget & Carryfwd* FY 2019/20 - 2023/24 CAPITAL IMPROVEMENT PROGRAM 2021/22 Budget Expended Through 2018/19 2022/23 Budget TRAIL IMPROVEMENT PROJECTS Total Budgeted PARKS & TRAILS PROGRAM Trail Improvement Projects D-22 Project Name Open Space Trail Upgrades Project Number 832-4504 Department Parks & Public Works Project Manager Superintendent: Steve Regan Description This project will repair and replace old damaged retaining walls, fences, and embankments along the trails in the Town’s open spaces. Location This project is located at Santa Rosa Open Space, Heintz Open Space, and Belgatos Park. Project Background The Town has a number of open space preserves that are under its jurisdiction. There are several public trail networks that traverse the open space preserves in the hillsides. The aging process has deteriorated a number of retaining walls and embankments along some trail sections. Without proper repair and replacement, the possibility of failure of the trails will increase greatly. This project will repair and replace several retaining walls that are supporting the trails and their embankments. In addition, this project will improve the drainage system around the retaining walls to prevent further erosion of the trails. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. . TOWN-WIDE PARKS & TRAILS PROGRAM Trail Improvement Projects D-23 Project Components & Estimated Timeline Summer 2019 Design Project design & development Fall 2019 Bid Process Project bidding & contract award Winter 2020 Construction Project construction Summer 2020 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR Open Space Reserve Fund -$ -$ 152,000$ -$ 152,000$ -$ -$ -$ -$ 152,000$ TOTAL SOURCE OF FUNDS -$ -$ 152,000$ -$ 152,000$ -$ -$ -$ -$ 152,000$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 152,000 - 152,000 - - - - 152,000 TOTAL GFAR -$ -$ 152,000$ -$ 152,000$ -$ -$ -$ -$ 152,000$ TOTAL USE OF FUNDS -$ -$ 152,000$ -$ 152,000$ -$ -$ -$ -$ 152,000$ OPEN SPACE TRAIL UPGRADES Project 832-4504 PARKS & TRAILS PROGRAM Trail Improvement Projects D-24 Project Name Forbes Mill Footbridge Improvements Project Number 832-4507 Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin Description The project will provide pathway lighting across the 400-foot span of the pedestrian bridge and installation of additional art panels. Location The project is located on the pedestrian bridge between Forbes Mill and Old Town across Highway 17. Project Background Forbes Mill footbridge is a heavily used pathway crossing Highway 17 between the Main Street businesses, Civic Center, and high school on the east side of the freeway, and the downtown on the west. The interior walls of the walkway are decorated with murals painted by students over the past decades. The pathway structure once had a lighting system, but fell into disrepair several years ago and was removed. This left the pathway dark in the evening, which has prompted concerns from residents. The installation of footbridge improvements in 2018 included solar LED lighting for the pathway. Staff is currently monitoring this install to ensure the lights meet long-term needs. This project will also install additional art panels to occupy the remaining space. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. HWY 9 E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV PARKS & TRAILS PROGRAM Trail Improvement Projects D-25 Project Components & Estimated Timeline Fall 2018 Design Project design & development Fall 2018 Bid Process Project bidding & contract award Winter 2018 Construction Project construction Summer 2019 Completion Project completion and monitoring Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR 17,119$ 2,227$ 71,502$ -$ 71,502$ -$ -$ -$ -$ 90,848$ TOTAL SOURCE OF FUNDS 17,119$ 2,227$ 71,502$ -$ 71,502$ -$ -$ -$ -$ 90,848$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 17,119 2,227 71,502 - 71,502 - - - - 90,848 TOTAL GFAR 17,119$ 2,227$ 71,502$ -$ 71,502$ -$ -$ -$ -$ 90,848$ TOTAL USE OF FUNDS 17,119$ 2,227$ 71,502$ -$ 71,502$ -$ -$ -$ -$ 90,848$ FORBES MILL FOOTBRIDGE IMPROVEMENTS Project 832-4507 PARKS & TRAILS PROGRAM Trail Improvement Projects D-26 HWY 17WINCHESTER BLVDLOS GATOS BLVDHW Y 8 5 LA R K A V KNOWLES Project Name Charter Oaks Trail Repair Project Project Number 832-4503 Department Parks & Public Works Project Manager Superintendent: Steve Regan Description This project will repair the storm damage on the Los Gatos Creek Trail near Charter Oaks, which includes damage to the fencing and asphalt pathway. Location This project is located on the Los Gatos Creek Trail near Charter Oaks. Project Background The existing trail is adjacent to Los Gatos Creek and was damaged by flooding during the winter storms of 2017. The impacts of the storm included damage to the fencing and to the asphalt concrete pathway. The trail is well used by the public and the damage has negatively impacted trail users by making the trail more difficult to use. Funds for this project will be provided by FEMA. Subsequent to the trail repair work, this project will further evaluate improvements along the trail from Lark Avenue towards Highway 85 utilizing Community Benefit funds in the amount of $350,000 from the Albright project. This project scope will be determined through community outreach efforts for construction in FY 2019/20. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PARKS & TRAILS PROGRAM Trail Improvement Projects D-27 Project Components & Estimated Timeline Summer 2019 Design Project design & development Fall 2019 Bid Process Project bidding & contract award Summer 2020 Construction Project construction Fall 2020 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR -$ 109$ 14,891$ 350,000$ 364,891$ -$ -$ -$ -$ 365,000$ GRANTS - 72,833 75,218 - 75,218 - - - - 148,051$ TOTAL SOURCE OF FUNDS -$ 72,942$ 90,109$ 350,000$ 440,109$ -$ -$ -$ -$ 513,051$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - 109 14,891 350,000 364,891 - - - - 365,000 TOTAL GFAR -$ 109$ 14,891$ 350,000$ 364,891$ -$ -$ -$ -$ 365,000$ GRANTS &AWARDS Salaries and Benefits - - - - - - - - - - Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - 72,833 75,218 - 75,218 - - - - 148,051 TOTAL GRANTS &AWARDS -$ 72,833$ 75,218$ -$ 75,218$ -$ -$ -$ -$ 148,051$ TOTAL USE OF FUNDS -$ 72,942$ 90,109$ 350,000$ 440,109$ -$ -$ -$ -$ 513,051$ CHARTER OAKS TRAIL REPAIR PROJECT Project 832-4503 PARKS & TRAILS PROGRAM Trail Improvement Projects D-28 H W Y 9 HWY 17N SANTA CRUZ AVUNIVERSITY AV Project Name Trailhead Connector Project Project Number 832-4505 Department Parks & Public Works Project Manager Asst. Director Lisa Petersen Description This project will fund the design and construction of a trailhead connection for Los Gatos Creek Trail to Highway 9. Location This project is located on the Los Gatos Creek Trail near Highway 9. Project Background This project will fund the design and construction of a trailhead connection for Los Gatos Creek Trail to Highway 9. The project is an identified priority within Measure B and the Bicycle and Pedestrian Plan. The Council approved the staff recommendation for the next steps on this project in June 2017. Caltrans approved the Authorization to Proceed with Preliminary Engineering, also known as E-76 approval, on December 13, 2018. In February 2019 the Town issued a Request for Proposal for the preliminary engineering and environmental clearance phase, which will take approximately 12 months. If funding for construction is secured, the project can go into construction in 2020/21 at the earliest. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PARKS & TRAILS PROGRAM Trail Improvement Projects D-29 Project Components & Estimated Timeline Summer 2018 Design Project design & development Winter 2020 Bid Process Project bidding & contract award Pending Construction Project construction Pending Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR -$ -$ 44,440$ -$ 44,440$ -$ -$ -$ -$ 44,440$ GRANTS & AWARDS - - 343,000 - 343,000 - - - - 343,000$ TOTAL SOURCE OF FUNDS -$ -$ 387,440$ -$ 387,440$ -$ -$ -$ -$ 387,440$ ` 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 44,440 - 44,440 - - - - 44,440 TOTAL GFAR - - 44,440 - 44,440 - - - - 44,440 GRANTS &AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 343,000 - 343,000 - - - - 343,000 TOTAL GRANTS &AWARDS -$ -$ 343,000$ -$ 343,000$ -$ -$ -$ -$ 343,000$ TOTAL USE OF FUNDS -$ -$ 387,440$ -$ 387,440$ -$ -$ -$ -$ 387,440$ TRAILHEAD CONNECTOR Project 831-4505 PARKS & TRAILS PROGRAM Trail Improvement Projects D-30 Public Facilities Program PUBLIC FACILITIES DIRECTORY PROPOSED E -1 TOWN INFRASTRUCTURE PROJECT DIRECTORY 2302 Building Replacement at Corporation Yard E – 6 2008 Energy Efficiency Upgrades Town-wide E – 8 2001 Facilities Assessment E – 10 2503 Library Carpet Replacement E – 12 2002 Town Beautification E – 14 2601 ADA Upgrade Public Restrooms – Adult Recreation Building E – 16 2117 ADA Upgrade Staff Restroom – Civic Center E – 18 2116 Plaza Level Railing – Code Upgrade E – 20 2010 Waterproofing – Town-wide E – 22 2504 Sound Mitigation in Library Lobby E – 24 6004 Fire Suppression (Halon) for Server Room E – 26 EQUIPMENT PROJECT DIRECTORY 6101 Information System Upgrade E – 32 6001 Audio/Video System Upgrade E – 36 6003 Town-Wide Document Imaging Project E – 38 2305 Engineering Document Archiving E – 40 6305 Silicon Valley Regional Interoperability Project (SVRIP) Service E – 42 6306 Neighborhood Emergency Preparedness E – 44 6103 EOC Communication Upgrade E – 46 6104 IT Disaster Recovery Improvements E – 48 6301 Computer-Aided Dispatch and Records Management System (CAD/RMS) E – 50 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E- 2 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E- 3 PROJECT LOCATIONS A Building Replacement at Corporation Yard G ADA Upgrade Staff Restroom – Civic Center B Energy Efficiency Upgrades Town-wide H Plaza Level Railing - Code Upgrade C Facilities Assessment I Waterproofing Town-wide D Library Carpet Replacement J Sound Mitigation in Library Lobby E Town Beautification K Fire Suppression (Halon) for Server Room F ADA Upgrade Public Restrooms – Adult Recreation Building PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E- 4 PROGRAM SECTION DIRECTORY PAGE 2302 Building Replacement at Corporation Yard E – 6 2008 Energy Efficiency Upgrades Town-wide E – 8 2001 Facilities Assessment E – 10 2503 Library Carpet Replacement E – 12 2002 Town Beautification E – 14 2601 ADA Upgrade Public Restrooms – Adult Recreation Building E – 16 2117 ADA Upgrade Staff Restroom – Civic Center E – 18 2116 Plaza Level Railing – Code Upgrade E – 20 2010 Waterproofing – Town-wide E – 22 2504 Sound Mitigation in Library Lobby E – 24 6004 Fire Suppression (Halon) for Server Room E - 26 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E- 5 The Town Infrastructure & Facilities Projects section contains Capital Improvement Program projects that maintain or improve the Town’s public buildings and structures to keep them in a clean, safe, and functional condition. Town-owned buildings include the Civic Center, Library, Police Operations Center, Parks & Public Works Building, Corporation Yard and associated structures, and the following buildings leased to other agencies: the Los Gatos-Saratoga Community Education and Recreation headquarters building and the Adult Recreation Center (formerly the Neighborhood Center). Other Town facilities include the Venue, Tait Avenue, and Forbes Mill. Town Infrastructure and Facilities Projects are prioritized in consideration of the user needs, federal and state mandates, federal and state grant restrictions, and local community standards. The Community Development Department assumes responsibility for evaluating the overall conformance to the General Plan and the status of environmental assessment. The Parks & Public Works Department assumes responsibility for project design, planning, and construction. This section contains annual ongoing improvement projects as well as identified one-time projects. One-time infrastructure and facilities projects are prioritized based on health and safety issues, infrastructure impacts, available funding sources, project costs, and community needs. Los Gatos does not have a designated funding source for repairing, maintaining, and improving the Town’s public facilities; however, grants, CDBG funds, and donations are pursued and utilized when available. TOWN INFRASTRUCTURE & FACILITIES PROJECTS SUMMARY *Total FY 2018/19 Carryforward $840,533 Unfunded Projects • Civic Center Improvements • Deferred maintenance at Town-owned, leased properties • Deferred improvements to Town-owned properties Carryforward Projects 2302 Building Replacement at Corporation Yard 165,692$ 975,108$ 25,000$ 25,000$ 25,000$ 25,000$ 1,240,800$ 2008 Energy Efficiency Upgrade - Town-wide 1,000,000 697,039 - - - - 1,697,039 2001 Facilities Assessment - 80,000 - - - - 80,000 2503 Library Carpet Replacement - 56,500 - - - - 56,500 2002 Town Beautification 8,114 16,886 10,000 10,000 10,000 10,000 65,000 New Projects 6004 Fire Suppression(Halon) for Server Rooms - 200,000 - - - - 200,000 2601 ADA Upgrade for Public Restrooms - Rec Building - 250,000 - - - - 250,000 2117 ADA Upgrade Staff Restroom - Civic Center - 300,000 - - - - 300,000 2116 Plaza Level Railings - Code Upgrade - 30,000 - - - - 30,000 2010 Waterproofing Townwide - 75,000 - - - - 75,000 2504 Sound Mitigation in Libray Lobby - 22,000 - - - - 22,000 Total Infrastructure / Facility Projects 1,173,806$ 2,702,533$ 35,000$ 35,000$ 35,000$ 35,000$ 4,016,339$ 2021/22 Budget TOWN INFRASTRUCTURE & FACILITIES PROJECTS Total Budgeted 2022/23 Budget Expended Through 2018/19 2019/20 Budget & Carryfwd* FY 2019/20 - 2023/24 CAPITAL IMPROVEMENT PROGRAM 2023/24 Budget 2020/21 Budget PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E- 6 Project Name Building Replacement at Corporation Yard* Project Number 821-2302 Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin *This project was presented to Council as part of the Capital Improvement Program in FY 2015/16. A portion of these funds ($200,000) for this project was transferred to provide funding for the Almond Grove Street Reconstruction project. Description This project will replace an old building at the Parks and Public Works Department (PPW) Corporation Yard that is used for office space and evidence storage. Location This project is located at the PPW Corporation Yard, which is located at 41 Miles Avenue. Project Background The maintenance lead staff has been using a small portable building located at the north side of the PPW Corporation Yard for their office facility. This building has deteriorated over the years and is becoming more difficult to maintain because of its aging infrastructure. The existing building has several problems including a leaky roof and windows, a poor heating and cooling (HVAC) system, and lacks a restroom facility in the building. This building is also used partially by the Police Department as their evidence storage facility. Evidence must be stored and kept at a certain room temperature, which requires an updated HVAC system. To save costs, this project will relocate staffing to another building and reconstruct the existing building for storage only. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E- 7 Project Components & Estimated Timeline Summer 2018 Design Project design & development Fall 2019 Bid Process Project bidding & contract award Winter 2020 Construction Project construction Spring 2020 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR 16,692$ 149,000$ 108$ 975,000$ 975,108$ 25,000$ 25,000$ 25,000$ 25,000$ 1,240,800$ TOTAL SOURCE OF FUNDS 16,692$ 149,000$ 108$ 975,000$ 975,108$ 25,000$ 25,000$ 25,000$ 25,000$ 1,240,800$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 16,692 149,000 108 975,000 975,108 25,000 25,000 25,000 25,000 1,240,800 TOTAL GFAR 16,692$ 149,000$ 108$ 975,000$ 975,108$ 25,000$ 25,000$ 25,000$ 25,000$ 1,240,800$ TOTAL USE OF FUNDS 16,692$ 149,000$ 108$ 975,000$ 975,108$ 25,000$ 25,000$ 25,000$ 25,000$ 1,240,800$ BUILDING REPLACEMENT AT CORPORATION YARD Project 821-2302 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E- 8 Project Name Energy Efficiency Upgrades Town-wide Project Number 821-2008 Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin Description This project will perform various energy efficiency upgrades throughout Town-owned facilities. Location This project location is Town-wide. Project Background This project will complete various improvements in Town-owned facilities, which will improve energy efficiency, resulting in cost savings over the long term. Once these improvements are completed, it can lead to cost savings on utility and operating expenses. Many of the existing fixtures and equipment throughout Town-owned facilities are outdated. Although these items are functional, they are not the most energy efficient option at the current time. The budget for this project includes the energy audit that was completed in FY 18/19 and the installation of energy-saving devices in Town facilities. This project has absorbed past capital projects, including HVAC Chiller Repair (2115), Mechanic Bay Heater (2307), Youth Recreation Center HVAC Replacement (2205), Civic Center Building Energy Efficiency Measures (2110), and Civic Center Exterior Light Replacement (2112). Operating Budget Impacts This project will result in significant operating budget savings from reduced utility usage. The savings will pay for the project costs over time in the form of additional charges on the utility bills. Project delivery costs for this project are included in the CIP project’s total cost. TOWN-WIDE PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E- 9 Project Components & Estimated Timeline Summer 2018 Design Project design & development Fall 2018 Bid Process Project bidding & contract award Winter 2018 Construction Project construction Summer 2019 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR -$ 1,000,000$ 697,039$ -$ 697,039$ -$ -$ -$ -$ 1,697,039$ TOTAL SOURCE OF FUNDS -$ 1,000,000$ 697,039$ -$ 697,039$ -$ -$ -$ -$ 1,697,039$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - 1,000,000 697,039 - 697,039 - - - - 1,697,039 TOTAL GFAR -$ 1,000,000$ 697,039$ -$ 697,039$ -$ -$ -$ -$ 1,697,039$ TOTAL USE OF FUNDS -$ 1,000,000$ 697,039$ -$ 697,039$ -$ -$ -$ -$ 1,697,039$ ENERGY EFFICIENCY - TOWN-WIDE Project 821-2008 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E- 10 TOWN-WIDE Project Name Facilities Assessment Project Number 821-2001 Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin Description This project will fund a consultant to assess the condition of Town facilities. Location This project location is Town-wide. Project Background This project will assess the condition of Town facilities to determine current condition of equipment and building systems to assess priorities for repair versus replacements and to predict capital expenditures needed year by year for life-cycle scheduled work and replacement. Operating Budget Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2019/20 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E- 11 Project Components & Estimated Timeline Fall 2019 Design Project design & development Winter 2020 RFP Process Project RFP & contract award Spring 2020 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR -$ -$ 80,000$ -$ 80,000$ -$ -$ -$ -$ 80,000$ TOTAL SOURCE OF FUNDS -$ -$ 80,000$ -$ 80,000$ -$ -$ -$ -$ 80,000$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - 80,000 - 80,000 - - - - - Project Construction Expenses - - - - - - - - - - TOTAL GFAR -$ -$ 80,000$ -$ 80,000$ -$ -$ -$ -$ -$ TOTAL USE OF FUNDS -$ -$ 80,000$ -$ 80,000$ -$ -$ -$ -$ -$ FACILITIES ASSESSMENT Project 821-2001 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E- 12 Project Name Library Carpet Replacement Project Number 821-2503 Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin Description This project will replace large sections of the carpet squares in the children’s area that have started to fail. Location This project location is inside the library at 100 Villa Avenue. Project Background The carpet in the children’s area of the library is starting to mat, lift, and stain from extensive foot traffic, spilled food, and other accidents. This area of the library is where the young kids play, listen to stories, and congregate for different activities on the carpet. Recent replacements of the furniture upholstery have been completed due to stains and failure, and this project will help complete the restoration of the space back to a high service level. Operating Budget Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2018/19 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E- 13 Project Components & Estimated Timeline Winter 2019 Design Project design & development Spring 2020 Bid Process Project bidding & contract award Summer 2020 Construction Project construction Summer 2020 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR - - 56,500 - 56,500 - - - - 56,500 TOTAL SOURCE OF FUNDS -$ -$ 56,500$ -$ 56,500$ -$ -$ -$ -$ 56,500$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - 56,500 - 56,500 - - - - 56,500 Project Construction Expenses - - - - - - - - - - TOTAL GFAR -$ -$ 56,500$ -$ 56,500$ -$ -$ -$ -$ 56,500$ TOTAL USE OF FUNDS -$ -$ 56,500$ -$ 56,500$ -$ -$ -$ -$ 56,500$ LIBRARY CARPET REPLACEMENT Project 821-2503 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E- 14 TOWN-WIDE Project Name Town Beautification Project Number 821-2002 Department Parks & Public Works Project Manager Environmental Specialist: Marina Chislett Description This project funds Town-wide beautification projects on an annual, as-needed basis. Location This project location is Town-wide. Project Background The Town Beautification Program was established to provide improvements to enhance the Town’s beauty, particularly along public streets, sidewalks, and other Town property. One example is the Town’s Outside the Box Program which enhances the character of the community by adding artwork to utility boxes that are often targeted by graffiti vandals. Selected artwork contains environmental sustainability messages that include: alternative transportation, clean energy, clean creeks, community sustainability, and healthy lifestyles. In FY 2018/19 four utility boxes were added to bring the total to 21, and another four are planned in FY 2019/20. Operating Budget Impacts The project will use staff time for program management and inspection. The staff time for this project will be included in the department’s FY 2019/20 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E- 15 Project Components & Estimated Timeline Winter 2019 Design Project design & development Summer 2020 Construction Project construction Summer 2020 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR -$ 8,114$ 6,886$ 10,000$ 16,886$ 10,000$ 10,000$ 10,000$ 10,000$ 65,000$ TOTAL SOURCE OF FUNDS -$ 8,114$ 6,886$ 10,000$ 16,886$ 10,000$ 10,000$ 10,000$ 10,000$ 65,000$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - 8,114 6,886 10,000 16,886 10,000 10,000 10,000 10,000 65,000 TOTAL GFAR -$ 8,114$ 6,886$ 10,000$ 16,886$ 10,000$ 10,000$ 10,000$ 10,000$ 65,000$ TOTAL USE OF FUNDS -$ 8,114$ 6,886$ 10,000$ 16,886$ 10,000$ 10,000$ 10,000$ 10,000$ 65,000$ TOWN BEAUTIFICATION PROJECTS Project 821-2002 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E- 16 Project Name ADA Upgrade Public Restrooms – Adult Recreation Building Project Number 821-2601 Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin Description This project will make ADA-compliant upgrades to the public restrooms at the Recreation Building. Location This project location is at the Adult Recreation Center at 208 E. Main Street. Project Background The upstairs restrooms are beyond their useful life and are very small and non-ADA compliance. The building serves seniors and having an accessible building is essential. This project shows the use of Community Development Block Grant (CDBG) funds as a supplemental funding source. The CDBG Entitlement Program provides grants on a formula basis to develop viable urban communities by providing a suitable living environment, among other goals. The grant program has specific requirements, and this is one of the few Town projects that meets the CDBG requirements. Operating Budget Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2019/2020 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E- 17 Project Components & Estimated Timeline Fall 2019 Design Project design & development Winter 2020 Bid Process Project bidding & contract award Spring 2020 Construction Project construction Summer 2020 Completion Project completion Prior Yrs Actuals 2018/19 Adjusted 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR Transfer from Facilities -$ -$ -$ -$ 183,000$ 183,000$ -$ -$ -$ -$ 183,000$ GRANTS - - - - 67,000$ 67,000$ - - - - 67,000$ TOTAL SOURCE OF FUNDS -$ -$ -$ -$ 250,000$ 250,000$ -$ -$ -$ -$ 250,000$ Prior Yrs Actuals 2018/19 Adjusted 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - - Consultant Services - - - - - - - - - - - Project Construction Expenses - - - - 183,000 183,000 - - - - 183,000 TOTAL GFAR -$ -$ -$ -$ 183,000$ 183,000$ -$ -$ -$ -$ 183,000$ GRANTS & AWARDS Salaries and Benefits - - - - - - - - - - Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - - 67,000 67,000 - - - - 67,000 TOTAL GRANTS & AWARDS - - - - 67,000 67,000 - - - - 67,000 TOTAL USE OF FUNDS -$ -$ -$ -$ 183,000$ 183,000$ -$ -$ -$ -$ 250,000$ ADA UPGRADE FOR PUBLIC RESTROOMS - ADULT RECREATION BUILDING PROJECT 821-2601 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E- 18 Project Name ADA Upgrade Staff Restroom – Civic Center Project Number 821-2117 Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin Description This project will make ADA-compliant upgrades to the staff restrooms at the Civic Center Location This project is located at the Civic Center, which is at 110 E. Main Street. Project Background The Building Inspectors have moved out of their previous space in the lower level of the Civic Center. The restrooms adjacent to this space are small non-ADA compliant restrooms. This project will upgrade the restrooms taking advantage of the available space to meet additional area requirements. Operating Budget Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2019/20 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E- 19 Project Components & Estimated Timeline Winter 2019 Design Project design & development Spring 2020 Bid Process Project bidding & contract award Summer 2020 Construction Project construction Summer 2020 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR - Transfer from Facilities -$ -$ -$ 300,000$ 300,000$ -$ -$ -$ -$ 300,000$ TOTAL SOURCE OF FUNDS -$ -$ -$ 300,000$ 300,000$ -$ -$ -$ -$ 300,000$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits - - - - - - - - - - Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 300,000 300,000 - - - - 300,000 TOTAL GFAR -$ -$ -$ 300,000$ 300,000$ -$ -$ -$ -$ 300,000$ TOTAL USE OF FUNDS -$ -$ -$ 300,000$ 300,000$ -$ -$ -$ -$ 300,000$ ADA UPGRADE STAFF RESTROOMS - CIVIC CENTER Project 821-2117 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E- 20 Project Name Plaza Level Railings – Code Upgrade Project Number 821-2116 Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin Description This project will adjust the railings around the upper deck of the Civic Center to be code compliant. Location This project location is on the deck of Town Hall. Project Background The railings around the upper deck of the Civic Center have wide gaps that create a safety hazard with a risk of children falling through the gaps. This project will adjust the railings to be code compliant. Operating Budget Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2019/20 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E- 21 Project Components & Estimated Timeline Fall 2019 Design Project design & development Winter 2020 Bid Process Project bidding & contract award Spring 2020 Construction Project construction Summer 2020 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR Transfer from Facilities -$ -$ -$ 30,000$ 30,000$ -$ -$ -$ -$ 30,000$ TOTAL SOURCE OF FUNDS -$ -$ -$ 30,000$ 30,000$ -$ -$ -$ -$ 30,000$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 30,000 30,000 - - - - 30,000 TOTAL GFAR -$ -$ -$ 30,000$ 30,000$ -$ -$ -$ -$ 30,000$ TOTAL USE OF FUNDS -$ -$ -$ 30,000$ 30,000$ -$ -$ -$ -$ 30,000$ PLAZA LEVEL RAILINGS - CODE UPGRADE Project 821-2116 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E- 22 TOWN-WIDE Project Name Waterproofing -Town-wide Project Number 821-2010 Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin Description This project will waterproof a balcony and a roof at two Town facilities. Location The project is located at the Adult Recreation Center (208 E. Main Street) and the PPW Corporation Yard at 41 Miles Avenue. Project Background The roof of the engineering building at the PPW Corporation Yard is starting to show signs of age and potential leakage as it approaches its end of serviceable life. Recent HVAC improvements added new penetrations through this aging membrane, including relocation of a large HVAC unit in the center of the roof. The new roof will upgrade the membrane to a single ply cool roof which will also improve the building's energy conservation. At the Adult Recreation Center, the rear balcony for the two manager offices upstairs cantilevers over the activity room below. During heavy rainstorms, water leaks from under the thresholds upstairs into the middle of the room below. The membrane needs to be replaced which entails significant reconstruction of the sliding doors, siding, and balcony deck. Operating Budget Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2019/20 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E- 23 Project Components & Estimated Timeline Winter 2019 Design Project design & development Spring 2020 Bid Process Project bidding & contract award Summer 2020 Construction Project construction Summer 2020 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR Transfer from Facilities -$ -$ -$ 75,000$ 75,000$ -$ -$ -$ -$ 75,000$ TOTAL SOURCE OF FUNDS -$ -$ -$ 75,000$ 75,000$ -$ -$ -$ -$ 75,000$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 75,000 75,000 - - - - 75,000 TOTAL GFAR -$ -$ -$ 75,000$ 75,000$ -$ -$ -$ -$ 75,000$ TOTAL USE OF FUNDS -$ -$ -$ 75,000$ 75,000$ -$ -$ -$ -$ 75,000$ WATERPROOFING - TOWN-WIDE Project 821-2010 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E- 24 Project Name Sound Mitigation in Library Lobby Project Number 821-2504 Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin Description This project will install sound baffling to the low ceiling in the Library Lobby. Location This project location is inside the library at 100 Villa Avenue. Project Background This is the second phase of sound reduction in the library following successful installation of doors to the teen area in phase one. This project will install sound baffling to the ceiling in the library lobby to help diffuse noise. Operating Budget Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2019/20 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E- 25 Project Components & Estimated Timeline Winter 2019 Design Project design & development Spring 2019 Bid Process Project bidding & contract award Summer 2019 Construction Project construction Fall 2019 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR Transfer from Library Trust -$ -$ -$ 22,000$ 22,000$ -$ -$ -$ -$ 22,000$ TOTAL SOURCE OF FUNDS -$ -$ -$ 22,000$ 22,000$ -$ -$ -$ -$ 22,000$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits - - - - - - - - - - Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 22,000 22,000 - - - - 22,000 TOTAL GFAR -$ -$ -$ 22,000$ 22,000$ -$ -$ -$ -$ 22,000$ TOTAL USE OF FUNDS -$ -$ -$ 22,000$ 22,000$ -$ -$ -$ -$ 22,000$ SOUND MITAGATION IN LIBRARY LOBBY Project 821-2504 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E- 26 TOWN-WIDE Project Name Fire Suppression (Halon) for Server Rooms Project Number 841-6004 Department Parks & Public Works Project Manager Jim Harbin Description This project will install fire suppression systems that are specific for server rooms. Location This project is located at the Civic Center (110 East Main Street) and the Town of Los Gatos Police Operations Building (15900 Los Gatos Boulevard.) Project Background Basic fire suppression systems use water-based sprinklers to protect infrastructure. Server rooms require different fire suppression to avoid damaging equipment in case the fire suppression is triggered. This project will install non-destructive gas suppression systems at main server rooms at essential facilities. Operating Budget Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2019/20 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E- 27 Project Components & Estimated Timeline Winter 2019 Bid process Project bidding & contract award Spring 2020 Construction Project Construction Summer 2020 Completion Project completion FIRE SUPPRESSION (HALON) FOR SERVER ROOMS Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR - Transfer from Facilities -$ -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$ TOTAL SOURCE OF FUNDS -$ -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 200,000 200,000 - - - - 200,000 TOTAL GFAR -$ -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$ TOTAL USE OF FUNDS -$ -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$ Project 841-6004 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E- 28 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E- 29 PROJECT LOCATIONS A Information System Upgrade B Audio/Video System Upgrade C Town-Wide Document Imaging Project D Engineering Document Archiving E Silicon Valley Regional Interoperability Project (SVRIP) Service F Neighborhood Emergency Preparedness G EOC Communication Upgrade H IT Disaster Recovery Improvements I Computer-Aided Dispatch and Records Management System (CAD/RMS) PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E- 30 PROGRAM SECTION DIRECTORY PAGE 6101 Information System Upgrade E – 32 6001 Audio/Video System Upgrade E – 36 6003 Town-Wide Document Imaging Project E – 38 2305 Engineering Document Archiving E – 40 6305 Silicon Valley Regional Interoperability Project (SVRIP) Service E – 42 6306 Neighborhood Emergency Preparedness E – 44 6103 EOC Communication Upgrade E – 46 6104 IT Disaster Recovery Improvements E – 48 6301 Computer-Aided Dispatch and Records Management System (CAD/RMS) E – 50 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E- 31 The Equipment Projects section contains Capital Improvement Program projects that provide new equipment; or replace, improve, or upgrade existing Town equipment. This section does not have ongoing equipment programs; all projects are considered one-time projects. One-time equipment capital improvement projects are prioritized based on service level considerations, available funding sources, project costs, and community impacts. Los Gatos does not have a designated funding source for new equipment or the replacement or upgrading of existing equipment; however, grants are pursued and utilized when available. EQUIPMENT PROJECTS SUMMARY Carryforward Projects 6101 Information System Upgrade 10,384$ 172,785$ -$ -$ -$ -$ 183,169$ 6001 Audio/Video System Upgrade 15,608 42,552 - - - - 58,160 6003 Town-wide Document Imaging Project 78,752 16,990 - - - - 95,741 2305 Engineering Document Archiving 48,284 11,716 - - - - 60,000 6305 Silicon Valley Regional Interoperability Project (SVRIP) Service 395,027 63,601 - - - - 458,628 6306 Neighborhood Emergency Preparedness 5,910 44,090 - - - - 50,000 6103 EOC Communications Upgrade 20,411 29,589 - - - - 50,000 6104 IT Disaster Recovery Improvements - 200,000 - - - - 200,000 New Projects 6301 Computer-Aided Dispatch and Records Management System - 525,000 - - - - 525,000 Total Equipment Projects 574,375$ 1,106,324$ -$ -$ -$ -$ 1,680,698$ 2019/20 Budget & Carryfwd* FY 2019/20 - 2023/24 CAPITAL IMPROVEMENT PROGRAM Total Budgeted 2020/21 Budget 2021/22 Budget 2022/23 Budget 2023/24 Budget EQUIPMENT PROJECT SUMMARY BY PROGRAM Expended Through 2018/19 Total FY 2018/19 Carryforward $581,324 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E- 32 Project Name Information System Upgrade Project Number 841-6101 Department Finance Project Manager Finance Director: Stephen Conway Description This project upgrades the Town’s existing financial/human resources information database, enhancing its reporting system and providing future web-based online services. This project will be coordinated with the upgrade of the Town’s existing permit tracking system. Location The project will enhance the information systems used by the Finance, Human Resources, and Building Departments. Purchased computer hardware will be located in the IT Department, 110 E. Main Street. Project Background In FY 2008/09, staff completed a significant portion of a multi-year financial information system upgrade. This project involved the conversion of General Ledgers, Payroll, Budget, and Human Resources modules, followed by the implementation of the Cashiering and Business License modules. Planned for FY 2019/20 required system upgrade, cloud hosting, online-timesheet management, completion of the fixed asset module, and continuation of electronic commerce, including online permitting and business license applications. Operating Budget Impacts The remaining project balance is estimated to be $172,785. It is anticipated that the maintenance costs for the Finance/Human Resources information system would be approximately $40,000 annually, which has been incorporated into the FY 2019/20 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E- 33 Project Components & Estimated Timeline Summer 2019 System Implementation Upgrade and test data migration and functionality of financial/human resources information database Fall 2020 System Implementation Develop and test fixed assets, electronic commerce, and electronic timesheet functions. Summer 2020 Implement data migration Fall 2020 System Implementation Implementation of electronic commerce, and electronic timesheet functions. Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR Transfer from MIS 2,590$ 7,794$ 172,785$ -$ 172,785$ -$ -$ -$ -$ 183,169$ TOTAL SOURCE OF FUNDS 2,590$ 7,794$ 172,785$ -$ 172,785$ -$ -$ -$ -$ 183,169$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services 2,590 7,794 172,785 - 172,785 - - - - 183,169 Project Construction Expenses - - - - - - - - - - TOTAL GFAR 2,590$ 7,794$ 172,785$ -$ 172,785$ -$ -$ -$ -$ 183,169$ TOTAL USE OF FUNDS 2,590$ 7,794$ 172,785$ -$ 172,785$ -$ -$ -$ -$ 183,169$ INFORMATION SYSTEM UPGRADE Project 841-6101 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E- 34 Project Name Audio/Video System Upgrade Project Number 841-6001 Department Town Manager Project Manager IT Manager: Chris Gjerde Description This project provides for the replacement and/or upgrade of Council Chamber video, audio/visual, and other applicable equipment used for televised and non-televised public meetings. Location The video production system is located in the audio/video equipment room at the Civic Center, 110 E. Main Street, and involves various electronic equipment required to cablecast public meetings and make presentations. Project Background In FY 2008/09, the audio/visual equipment located in the Town Council Chambers was upgraded to meet the needs at that time. The maintenance of the video production equipment is now the responsibility of KCAT, who receives Public, Educational, and Governmental (PEG) fees, provided by local cable operators for this purpose. The remaining funds in this project will be used to replace and/or upgrade the Town’s A/V equipment in the Council Chambers, as needed. Staff will also explore the availability of additional audio/visual meeting management enhancements. Operating Budget Impacts This Audio/Video System Upgrade project is funded in the GFAR Fund. It is unknown at this time which replacements or upgrades will be required during FY 2019/20. Staff oversight of this project will be included in the FY 2019/20 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E- 35 Project Components & Estimated Timeline Fiscal Year 18/19 Monitoring As needed. Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR 15,608$ -$ 42,552$ -$ 42,552$ -$ -$ -$ -$ 58,160$ TOTAL SOURCE OF FUNDS 15,608$ -$ 42,552$ -$ 42,552$ -$ -$ -$ -$ 58,160$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment 15,608 - 42,552 - 42,552 - - - - 58,160 Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - - - - - - - - TOTAL GFAR 15,608$ -$ 42,552$ -$ 42,552$ -$ -$ -$ -$ 58,160$ TOTAL USE OF FUNDS 15,608$ -$ 42,552$ -$ 42,552$ -$ -$ -$ -$ 58,160$ AUDIO / VIDEO SYSTEM UPGRADE Project 841-6001 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E- 36 Project Name Town-Wide Document Imaging Project Project Number 841-6003 Department Community Development/Police Project Manager Community Development Director: Joel Paulson Description This is the continuation of the first phase of a Town-wide project to convert existing microfiche and paper files to electronic storage and provide desktop access. Location Town of Los Gatos Civic Center complex (110 E. Main Street). Project Background The Community Development Department has an immediate need to provide electronic storage and retrieval of many archived documents. The electronic retrieval system will allow immediate access to all building and planning files for members of the Community Development Department via desktop access. Following implementation, priorities will be identified to expand document imaging to other departments, subject to available funding. Operating Budget Impacts The Community Development Department collects permit fees, a portion of which will be used to offset some costs for document storage. PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E- 37 Project Components & Estimated Timeline FY 2019/20 Production Continue document conversion of Building and Planning Division files. Prior Yrs Actuals 2018/19 Adjusted 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR Transfer from MIS 78,752$ 16,990$ -$ 16,990$ -$ 16,990$ -$ -$ -$ -$ 95,741$ TOTAL SOURCE OF FUNDS 78,752$ 16,990$ -$ 16,990$ -$ 16,990$ -$ -$ -$ -$ 95,741$ Prior Yrs Actuals 2018/19 Adjusted 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 78,752 16,990 - 16,990 - 16,990 - - - - 95,741 TOTAL GFAR 78,752$ 16,990$ -$ 16,990$ -$ 16,990$ -$ -$ -$ -$ 95,741$ TOTAL USE OF FUNDS 78,752$ 16,990$ -$ 16,990$ -$ 16,990$ -$ -$ -$ -$ 95,741$ TOWN-WIDE DOCUMENT IMAGING PROJECT Project 841-6003 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E- 38 HW Y 9 E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV Project Name Engineering Document Archiving Project Number 821-2305 Department Parks & Public Works Project Manager Assistant PPW Director: Lisa Petersen Description This project will scan and archive all engineering record documents such as as-builts, federal and state funded capital improvement projects, and recorded documents, all of which are currently stored in paper format. Location This project is located at the Engineering Services office (41 Miles Avenue). Project Background Currently, most files are kept in a hard copy format in the Engineering Services office. These hard copies have become damaged due to age and need to be preserved through archiving to maintain pertinent records. By digitally archiving these documents, searching through records becomes much more efficient. It is anticipated that this project will be implemented over four fiscal years, starting in FY 2014/15 and completion estimated in FY 2019/20. Operating Budget Impacts This project will use staff time for management. The staff time for this project is included in the Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E- 39 Project Components & Estimated Timeline Summer 2015 Design Project development Fall 2015 Bid process Project bidding & contract award Summer 2019 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR 8,284$ 40,000$ 11,716$ -$ 11,716$ -$ -$ -$ -$ 60,000$ TOTAL SOURCE OF FUNDS 8,284$ 40,000$ 11,716$ -$ 11,716$ -$ -$ -$ -$ 60,000$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 8,284 40,000 11,716 - 11,716 - - - - 60,000 TOTAL GFAR 8,284$ 40,000$ 11,716$ -$ 11,716$ -$ -$ -$ -$ 60,000$ TOTAL USE OF FUNDS 8,284$ 40,000$ 11,716$ -$ 11,716$ -$ -$ -$ -$ 60,000$ ENGINEERING DOCUMENT ARCHIVING Project 821-2305 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E- 40 Project Name Silicon Valley Regional Interoperability Project (SVRIP) Service Project Number 841-6305 Department Police Project Manager Captain D’Antonio Description This project will update the existing police radio system infrastructure to be compatible with the regional interoperability requirements. Location Town of Los Gatos Civic Center Complex, 110 E Main Street and the Town of Los Gatos Police Operations Building, 15900 Los Gatos Boulevard. Project Background The Silicon Valley Radio Interoperability Authority (SVRIA) in conjunction with the City Managers Association and the County Chiefs Association is moving towards a program for regional interoperability of public safety communications for police, fire services, and public works across all jurisdictions. The Police Department, in conjunction with other public safety agencies within Santa Clara County, will be contributing to radio system infrastructure for a period of three years to allow for interoperability of public safety communications regionally. Operating Budget Impacts Staff oversight of this SVRIP project will be included in the Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E- 41 Project Components & Estimated Timeline Summer 2015 Design Project development Winter 2016 Bid process Project bidding & contract award Spring 2020 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR 393,139$ 1,888$ 63,601$ -$ 63,601$ -$ -$ -$ -$ 458,628$ TOTAL SOURCE OF FUNDS 393,139$ 1,888$ 63,601$ -$ 63,601$ -$ -$ -$ -$ 458,628$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 393,139 1,888 63,601 - 63,601 - - - - 458,628 TOTAL GFAR 393,139$ 1,888$ 63,601$ -$ 63,601$ -$ -$ -$ -$ 458,628$ TOTAL USE OF FUNDS 393,139$ 1,888$ 63,601$ -$ 63,601$ -$ -$ -$ -$ 458,628$ SILICON VALLEY REGIONAL INTEROPERABILITY PROJECT (SVRIP) SERVICE Project 841-6305 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E- 42 TOWN-WIDE Project Name Neighborhood Emergency Preparedness Project Number 841-6306 Department Town Manager Office/PD Project Manager Captain D’Antonio Description This project upgrades and adds Neighborhood Incident Command Posts (NICPs) for deployment in the Town’s Community Emergency Response Team (CERT) neighborhood sectors. Location The project will enhance and deploy additional NICPs throughout the Town’s thirteen geographic CERT neighborhoods. Project Background The Town has identified thirteen distinct CERT geographic neighborhoods. CERT is a critical element of the Towns ability to adequately address any large-scale disaster. CERT members go through extensive training in order to facilitate and provide emergency response capabilities in their immediate neighborhoods. For CERT teams to function effectively they require prepositioned NICPs within their CERT geographic area. The NICPs store critical medical, safety, communication and other necessary equipment to adequately address the immediate needs of a neighborhood in an emergency. The Town currently has seven NICPs in various states of preparedness. Operating Budget Impacts This project will use staff time for management. The staff time for this project is included in the Budget. PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E- 43 Project Components & Estimated Timeline Summer 2018 Design Project development Fall 2018 Procurement Procurement of Equipment and Installation Spring 2020 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR -$ 5,910$ 44,090$ -$ 44,090$ -$ -$ -$ -$ 50,000$ TOTAL SOURCE OF FUNDS -$ 5,910$ 44,090$ -$ 44,090$ -$ -$ -$ -$ 50,000$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - 5,910 44,090 - 44,090 - - - - 50,000 TOTAL GFAR - 5,910 44,090 - 44,090 - - - - 50,000 TOTAL USE OF FUNDS -$ 5,910$ 44,090$ -$ 44,090$ -$ -$ -$ -$ 50,000$ NEIGHBORHOOD EMERGENCY PREPAREDNESS Project 841-6306 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E- 44 TOWN-WIDE Project Name EOC Communications Upgrade Project Number 841-6103 Department Town Manager Office/IT/PD Project Manager Assistant Town Manager, Arn Andrews Description This project upgrades identified deficiencies in the Town’s Emergency Operations Center (EOC) communication capabilities. Location The project will enhance the communication systems within the EOC to create better interoperability between Town staff, Public Safety and citizen volunteers in the event of an emergency. Project Background The recent wildfire disasters in California and lessons learned from prior Town emergency preparedness exercises continue to identify a lack of adequate communications as a major flaw in emergency responses. Without robust EOC communication capabilities the situational awareness necessary to adequately assess, and respond to, an operational area in the event of an emergency is severely compromised. Staff is seeking to create multiple seamless communication channels between the Town EOC, County EOC, Town Public Safety staff, Town PPW staff, Town CDD staff and CERT volunteers. Operating Budget Impacts This project will use staff time for management. The staff time for this project is included in the FY 2019/20 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E- 45 Project Components & Estimated Timeline Summer 2018 Design Project development Fall 2018 Procurement Procurement of equipment and installation Spring 2019 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR -$ 20,411$ 29,589$ -$ 29,589$ -$ -$ -$ -$ 50,000$ TOTAL SOURCE OF FUNDS -$ 20,411$ 29,589$ -$ 29,589$ -$ -$ -$ -$ 50,000$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - 20,411 29,589 - 29,589 - - - - 20,411 TOTAL GFAR -$ 20,411$ 29,589$ -$ 29,589$ -$ -$ -$ -$ 20,411$ TOTAL USE OF FUNDS -$ 20,411$ 29,589$ -$ 29,589$ -$ -$ -$ -$ 20,411$ EOC COMMUNICATION UPGRADE Project 841-6103 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E- 46 TOWN-WIDE Project Name IT Disaster Recovery Improvements Project Number 841-6104 Department IT Project Manager IT Manager: Chris Gjerde Description This project upgrades the Town’s existing Information Technology infrastructure including windows servers, storage, and network switches. Location The project will enhance the IT systems used by all Town departments at all locations. Purchased computer hardware will be located at 110 E. Main Street and 15900 Los Gatos Boulevard Project Background Annually staff evaluates and replaces older servers and network infrastructure to ensure reliable operation. In FY 2017/18, staff began an IT disaster recovery inventory, identifying many areas to improve our disaster preparedness posture and increasing efficiencies with more modern infrastructure design. These improvements to IT infrastructure require more than a simple staggered replacement of a small percentage of servers. Improvements include Hypervisor Server Clusters and Replication, redundant Storage Area Networks, and Public Cloud DR Data Center Operating Budget Impacts This project will use staff time for management. The staff time for this project is included in the FY 2019/20 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E- 47 Project Components & Estimated Timeline Summer 2019 Design Project development Fall 2019 Procurement Procurement of equipment and installation Spring 2020 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR Transfer from MIS -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$ TOTAL SOURCE OF FUNDS -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 200,000 - 200,000 - - - - 200,000 TOTAL GFAR -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$ TOTAL USE OF FUNDS -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$ IT DISASTER RECOVERY IMPROVEMENTS Project 841-6104 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E- 48 Project Name Computer-Aided Dispatch and Records Management System (CAD/RMS) Project Number 841-6301 Department Police Project Manager Captain D’Antonio Description This project upgrades the Police Departments current Computer Aided Dispatch and Records Management System (CAD/RMS). Location This project is located at Police Administration Building. Project Background The Los Gatos Monte Sereno Police Department has an immediate need to replace its Computer Aided Dispatch and Records Management System (CAD/RMS). The Los Gatos Monte Sereno Police Department and the City of Sunnyvale have been in a cost sharing agreement since October 2016, and the Town needs an independent system. The Department seeks an integrated solution that offers the capability to comply with existing and upcoming mandates, capture ongoing statistical data, accurately measure performance, better equip first responders with relevant information, reduce report writing time, enhance internal cross- training, and be technologically progressive. Enhancements will give CAD/RMS terminal access to sworn and non-sworn support personnel, including physical access at two sites and mobile access in 14 vehicles. Operating Budget Impacts This project will use staff time for management. The staff time for this project is included in the Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E- 49 Project Components & Estimated Timeline Spring 2019 Bid process Project bidding & contract award Fall 2019 Procurement Procurement of equipment and installation Spring 2020 Completion Project completion Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project SOURCE OF FUNDS to 2019/20 (with Carryfwd) GFAR Transfer from Equipment Replacement -$ -$ -$ 525,000$ 525,000$ -$ -$ -$ -$ 525,000$ TOTAL SOURCE OF FUNDS -$ -$ -$ 525,000$ 525,000$ -$ -$ -$ -$ 525,000$ Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project USE OF FUNDS to 2019/20 (with Carryfwd) GFAR ` Salaries and Benefits - - - - - - - - - - Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 525,000 525,000 - - - - 525,000 TOTAL GFAR -$ -$ -$ 525,000$ 525,000$ -$ -$ -$ -$ 525,000$ TOTAL USE OF FUNDS -$ -$ -$ 525,000$ 525,000$ -$ -$ -$ -$ 525,000$ COMPUTER-AIDED DISPATCH AND RECORDS MANAGEMENT SYSTEM Project 841-6301 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E- 50