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Item 2 - Exhibit 01 - Town of Los Gatos Draft Proposed Capital Improvement Program for Fiscal Years 2020-21 - 2024-25Streets Program EXHIBIT 1 This Page Intentionally Left Blank STREETS PROGRAM DIRECTORY PROPOSED C - 1 STREET RECONSTRUCTION AND RESURFACING PROJECTS PAGE 9901 Street Repair & Resurfacing C – 6 STREET REPAIRS, MAINTENANCE & SAFETY PROJECTS 9910 Traffic Calming Projects C – 12 9921 Curb, Gutter & Sidewalk Maintenance C – 14 9930 Retaining Wall Repairs C – 16 9902 Annual Street Restriping C – 18 0120 Guardrail Replacement Projects C – 20 0236 Massol Intersection Improvement C – 22 0008 Shannon Road Repair C – 24 0130 Roadside Fire Fuel Reduction C – 26 0708 Parking Lot 4 Repair & Waterproofing C – 28 STREET IMPROVEMENT PROJECTS 0705 Downtown Parking Lots Seal Coat & Restriping C – 34 0409 Hernandez Avenue Storm Drain Improvements C – 36 0218 Shannon Road Class 1 Multi-Use Path C – 38 0221 Sidewalk Improvements – Multiple Locations C – 40 0225 Utility Undergrounding Improvements C – 42 0227 Traffic Signal Modernization C – 44 0410 Bicknell Road Storm Drain Improvements C – 46 0231 Bicycle & Pedestrian Improvements C – 48 0413 Stormwater Master Plan C – 50 0414 Stormwater System – Pollution Prevention Compliance C – 52 0232 Public Arts Gateway C – 54 0242 Parking Program Implementation C – 56 0420 Annual Storm Drain Improvements C – 58 0128 Pilot School Busing C – 60 0129 ADA Transition Plan C – 62 0237 Highway 17/9 Interchange and Capacity Improvements C – 64 0235 Downtown Streetscape Revitalization C – 66 0131 E. Main Street Speed Table/Raised Crosswalk C - 68 0132 Local Road Safety Plan C -70 0239 Blossom Hill Road Traffic Study C - 72 0240 Winchester Class IV Bikeway C - 74 0133 VMT Mitigation Program C - 76 0241 Kennedy Sidewalk – LGB to Englewood C - 78 0238 Winchester Boulevard Complete Streets Final Design C - 80 BRIDGE PROJECTS 0801 Quito Road – Bridge Replacement C – 86 0803 Highway 17 Bicycle & Pedestrian Bridge – Design C – 88 PROPOSED STREETS PROGRAM C - 2 PROPOSED STREETS PROGRAM Street Reconstruction & Resurfacing C - 3 PROJECT LOCATIONS A Street Repair & Resurfacing PROPOSED STREETS PROGRAM Street Reconstruction & Resurfacing C - 4 PROGRAM SECTION DIRECTORY PAGE 9901 Street Repair & Resurfacing C – 6 PROPOSED STREETS PROGRAM Street Reconstruction & Resurfacing C - 5 The Streets Program’s Street Reconstruction & Resurfacing section contains Capital Improvement Program projects that resurface or repave the Town’s streets as the primary scope of work. Projects may also encompass minor components of streetscape or street improvements; however, to be categorized in the Street Reconstruction & Resurfacing section, projects must have pavement rehabilitation as their main purpose. Safety issues, traffic levels, the Pavement Condition Index, available funding sources, project costs, and community impacts are all considerations in prioritizing Street Reconstruction & Resurfacing projects in the five-year Capital Improvement Program. This section contains an annual ongoing street rehabilitation project. The dedicated ongoing funding sources for street repair are the Gas Tax, which was increased by SB 1, and Proposition 42, which total approximately $1.2 million for FY 2020/21. In addition, Countywide Measure B (Nov 2016) increased the sales tax by ½ cent for 30 years to fund transportation related projects. One part of 2016 Measure B is a formulaic distribution of funds for roadway maintenance. The Los Gatos annual allocation will be $580,633. Additional sources include grant funding, if secured, such as state programs that focus on funding specific street categories or that funds rehabilitation of specific arterial or collector streets. Other than the funds mentioned above, Los Gatos has limited designated funding sources for maintaining the Town’s roadway system. The Town has a Construction Impact Fee (approximately $110,000 annually) and a Refuse Vehicle Road Impact Fee (approximately $610,000 annually). Both of these sources recover costs for additional street and roadway repairs due to the disproportionate amount of wear and tear caused by construction and other heavy vehicles. STREET RECONSTRUCTION & RESURFACING PROJECTS SUMMARY * Total FY 2019/20 Carryforward $3,305,576 Carryforward Projects 9901 Street Repair & Resurfacing 18,311,531$ 5,517,291$ 2,836,393$ 2,962,517$ 2,962,517$ 2,962,517$ 35,552,766$ New Projects Total Street Reconstruction Projects 18,311,531$ 5,517,291$ 2,836,393$ 2,962,517$ 2,962,517$ 2,962,517$ 35,552,766$ Expended Through 2019/20 FY 2020/21 - 2024/25 CAPITAL IMPROVEMENT PROGRAM STREET RECONSTRUCTION PROJECTS Total Budgeted 2020/21 Budget & Carryfwd* 2024/25 Budget 2022/23 Budget 2023/24 Budget 2021/22 Budget PROPOSED STREETS PROGRAM Street Reconstruction & Resurfacing C - 6 Town Wide Project Name Street Repair & Resurfacing Project Number 811-9901 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This is an ongoing annual project for street rehabilitation throughout Town to enhance vehicle safety and to maintain the Town’s roadway infrastructure. Location This project occurs in various locations including Town-wide arterials, collectors, and neighborhood streets. To meet the SB1 requirements, every year the Council adopts a resolution identifying the streets needing repair. The final streets for the current construction season are identified at the time the specifications are brought forward for Council approval, which generally occurs in the spring. Project Background Street rehabilitation projects are identified and prioritized according to pavement quality reflected by the Pavement Condition Index (PCI), field inspection, traffic level, and safety issues. Every three years, the Town conducts a full assessment on the condition of the streets through a consultant who specializes in the field. This assessment is funded through a grant from the Metropolitan Transportation Commission. The PCI information that results from the survey feeds into a street maintenance software program called StreetSaver. Every jurisdiction in the Bay Area uses the same program and methodology, making it the best practice in the industry. With the PCI information in the StreetSaver database, the program can provide future high-level maintenance programs for the Town. The program emphasizes maintaining streets that have a good (above 70) PCI at that level as ongoing preventive maintenance is more cost efficient than allowing streets to reach lower PCI levels. As with many computer-generated reports, the output requires some validation and adjustment. Staff conducts this element of the work through field observations and consideration of project proximity, all with an eye towards maximizing the value to the Town. The resulting list, sized to the available budget, creates the annual list of streets for this project. Streets in good condition should be maintained with slurry seals. Streets in worse condition can often be treated with a rubber cape seal, which is a cost effective solution for these streets, and is especially suited for residential streets and lower speed collector streets. For arterial streets with a lower PCI, an asphalt overlay is often the preferred solution with the best return on investment over time. Costs are much higher for this approach. Streets in the poor condition category often need to be reconstructed. Reconstruction is the highest cost solution for fixing streets. The Town has focused its resources on TOWN-WIDE PROPOSED STREETS PROGRAM Street Reconstruction & Resurfacing C - 7 arterials and collector streets and has used asphalt overlays, rubber cape seal and slurry seal. Residential streets are typically treated with rubber cape seal and slurry seal. The dedicated ongoing funding sources for street repair are the Gas Tax, which was increased by SB 1, and Proposition 42, which total approximately $1,200,000 for FY 2020/21. In November 2016, voters passed Countywide Measure B. This Measure increased the sales tax by ½ cent for 30 years to fund transportation related projects. One part of 2016 Measure B is a formulaic distribution of funds for roadway maintenance. The Los Gatos annual allocation is $580,633. As part of a voter-approved measure from 2010, the Santa Clara Valley Transportation Agency (VTA) assesses a $10 per vehicle registration surcharge to repair and rehabilitate streets. Eighty percent of the revenues collected by the VTA are returned to the local municipality in which they were generated. The remaining twenty percent is used for regional and County-wide projects. This funding source is expected to generate approximately $180,000 annually for Los Gatos, which will be used for street rehabilitation Town-wide. Other than the annual revenues mentioned above, Los Gatos has limited designated funding sources for maintaining the Town’s roadway system. The Town has a Construction Impact Fee (approximately $110,000 annually) and a Refuse Vehicle Road Impact Fee (approximately $610,000 annually). Both of these sources recover costs for additional street and roadway repairs due to the disproportionate amount of wear and tear caused by construction and other heavy vehicles. Operating Budget Impacts Conducting preventive maintenance on the Town’s roadways extends the life of the streets and reduces the need for extensive reconstruction in the future, reducing staff time spent on road maintenance. Engineering staff time for project design and oversight is addressed in the FY 2020/21 Operating Budget. PROPOSED STREETS PROGRAM Street Reconstruction & Resurfacing C - 8 Project Components & Estimated Timeline Fall 2020 Design Prepare plans and specifications Winter 2021 Bid Process Council approves plans and authorizes bidding the project Summer 2021 Construction Council awards the contract and construction process begins Fall 2021 Completion Project completed Senate Bill 1 (2017-2018, Beall) Road Repair and Accountability Act project list: Location Description Scheduled Completion Estimated Useful Life Winchester from Lark to Santa Cruz Placement of rubber cape seal or overlay to maintain pavement surface. These are arterial roads and are critical for transit needs in the Town. Fall 2021 10 - 25 years Union Avenue from Blossom Hill Road to Los Gatos-Almaden Road Placement of rubber cape seal or overlay to maintain pavement surface. This is an arterial road and is critical for transit needs in the Town. Fall 2022 10 - 25 years Quito Road from Bicknell to Woodbank Placement of rubber cape seal or overlay to maintain pavement surface. This is an arterial road and is critical for transit needs in the Town. Fall 2023 10 - 25 years Santa Cruz Avenue from Blossom Hill Road to Highway 9 Placement of rubber cape seal or overlay to maintain pavement surface. This is a collector road and is critical for transit needs in the Town. Fall 2024 10 - 25 years Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR Vehicle License Fee - 2010 Measure B 1,173,355$ 8,185$ 255,088$ 180,000$ 435,088$ 180,000$ 180,000$ 180,000$ 180,000$ 2,336,628$ VTA Allocation - 2016 Measure B - 1,507,338 234,651 580,663 815,314 580,663 580,663 580,663 580,663 4,645,304 Other GFAR 6,954,529 (1,013,825) 2,815,837 240,998 3,056,835 865,676 991,800 991,800 991,800 12,838,615 Total GFAR 8,127,884$ 501,698$ 3,305,576$ 1,001,661$ 4,307,237$ 1,626,339$ 1,752,463$ 1,752,463$ 1,752,463$ 19,820,547$ GAS TAX & PROP 42 Road Maintenance and Rehabilitation Account (RMRA) -$ 570,895$ -$ 585,265$ 585,265$ 585,265$ 585,265$ 585,265$ 585,265$ 3,497,220$ Other Gas Tax & Prop 42 7,880,666 1,230,387 - 624,789 624,789 624,789 624,789 624,789 624,789 12,234,999 TOTAL GAS TAX & PROP 42 7,880,666$ 1,801,282$ -$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 15,732,219$ TOTAL SOURCE OF FUNDS 16,008,551$ 2,302,980$ 3,305,576$ 2,211,715$ 5,517,291$ 2,836,393$ 2,962,517$ 2,962,517$ 2,962,517$ 35,552,766$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 8,127,884 501,698 3,305,576 1,001,661 4,307,237 1,626,339 1,752,463 1,752,463 1,752,463 19,820,547 TOTAL GFAR 8,127,884$ 501,698$ 3,305,576$ 1,001,661$ 4,307,237$ 1,626,339$ 1,752,463$ 1,752,463$ 1,752,463$ 19,820,547$ GAS TAX & PROP 42 Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 7,880,666 1,801,282 - 1,210,054 1,210,054 1,210,054 1,210,054 1,210,054 1,210,054 15,732,219 TOTAL GAS TAX & PROP 42 7,880,666$ 1,801,282$ -$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 15,732,219$ TOTAL USE OF FUNDS 16,008,551$ 2,302,980$ 3,305,576$ 2,211,715$ 5,517,291$ 2,836,393$ 2,962,517$ 2,962,517$ 2,962,517$ 35,552,766$ STREET REPAIR & RESURFACING Project 811-9901 PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 9 PROJECT LOCATIONS A Traffic Calming Projects F Massol Intersection Improvements B Curb, Gutter, & Sidewalk Maintenance G Shannon Road Repair C Retaining Wall Repairs H Roadside Fire Fuel Reduction D Annual Street Restriping I Parking Lot 4 Repair & Waterproofing E Guardrail Replacement Project PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 10 PROGRAM SECTION DIRECTORY PAGE 9910 Traffic Calming Projects C – 12 9921 Curb, Gutter, & Sidewalk Maintenance C – 14 9930 Retaining Wall Repairs C – 16 9902 Annual Street Restriping C – 18 0120 Guardrail Replacement Project C – 20 0236 Massol Intersection Improvements C – 22 0008 Shannon Road Repair C – 24 0130 Roadside Fire Fuel Reduction C - 26 0708 Parking Lot 4 Repair & Waterproofing C – 28 PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 11 The Streets Program’s Street Repair, Maintenance & Safety Projects section contains Capital Improvement Program projects that repair, maintain, or enhance safety features of the Town’s streets and parking lots as the primary scope of work. Projects may also encompass minor components of streetscape or street improvements; however, to be categorized in this section, street repair, maintenance, or safety enhancements must be the project’s main purpose. Safety issues, available funding sources, project costs, and community impacts are all considerations in prioritizing Street Repair, Maintenance & Safety projects in the five-year Capital Improvement Program. This section contains annual ongoing projects as well as one-time projects. GFAR funding is utilized for the Traffic Calming Projects, which are funded at $10,000 annually. The Annual Street Restriping Project is funded at $25,000 per year. The Curb, Gutter, and Sidewalk Maintenance Project is funded at $300,000 per year. The Retaining Wall Repairs Project is typically funded with an ongoing GFAR stream of $100,000 per year. While annual appropriations are planned for these ongoing projects, funding adjustments may occur from year to year to align with changing priorities and schedules. One-time projects are prioritized by safety factors, community impacts, and the availability of grant funding. GFAR funds may also be utilized to fund a portion of grant driven projects as a grant’s local “match requirement.” Los Gatos does not have an ongoing designated funding source for projects in this section. STREET REPAIRS, MAINTENANCE & SAFETY PROJECTS SUMMARY * Total FY 2019/20 Carryforward $3,413,980 Carryforward Projects 9910 Traffic Calming Projects 215,750$ 19,250$ 10,000$ 10,000$ 10,000$ 10,000$ 275,000$ 9921 Curb, Gutter & Sidewalk Maintenance 2,863,403 1,667,395 300,000 300,000 300,000 300,000 5,730,798 9930 Retaining Wall Repairs 1,426,291 536,486 100,000 100,000 100,000 100,000 2,362,777 9902 Annual Street Restriping 180,228 169,772 25,000 25,000 25,000 25,000 450,000 0120 Guardrail Replacement Projects 137,191 1,072,909 - - - - 1,210,100 0125 Massol Intersection Improvements 66,833 383,167 - - - - 450,000 New Projects 0008 Shannon Road Repair - 1,500,000 - - - - 1,500,000 0130 Roadside Fire Fuel Reduction - 250,000 - - - - 250,000 0708 Parking Lot 4 Repair/Waterproofing - 250,000 - - - - 250,000 Total Maintenance & Safety Projects 4,889,696$ 5,848,980$ 435,000$ 435,000$ 435,000$ 435,000$ 12,478,676$ 2022/23 Budget 2020/21 Budget & Carryfwd* 2021/22 Budget Total Budgeted 2024/25 Budget 2023/24 Budget Expended Through 2019/20 PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 12 Project Name Traffic Calming Projects Project Number 812-9910 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description In accordance with the Town’s Traffic Calming Policy, this project involves conducting minor traffic studies, developing and implementing traffic improvements, and installing roadway devices to further enhance school pedestrian and roadway safety near high-use crosswalks. Location In FY 2020/21, funds will be used to develop a traffic calming project for Shannon Road between Los Gatos Boulevard and Short Road. The process begins with neighborhood meetings for staff to work with residents to develop a temporary traffic calming plan (TTCP). Staff will then poll the residents to determine if the devices should be installed as temporary devices. If a super majority supports the TTCP, staff will have the proposed devices installed. Four to six months after installation, staff will conduct another traffic study in the area to determine the effectiveness of these devices. Upon the completion of this study, staff will poll the residents to determine if the devices should be made permanent. If necessary, funds will be used to remove these devices. Project Background In 2002, the Town implemented a Traffic Calming Policy to address and mitigate neighborhood traffic and pedestrian safety issues, such as speeding and cut-through traffic. This program relies on residents to bring projects forward at the neighborhood level. At the time the Policy was adopted, twelve project areas were under review for traffic calming improvements. To date, 14 projects have been processed, completed, or closed. Traffic calming improvements such as speed bumps, traffic circles, center medians, and bulb-outs were installed where appropriate to slow vehicles or enhance pedestrian safety. Operating Budget Impacts Engineering staff time associated with these projects will be charged to the project as they are identified and delivered. TOWN-WIDE PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 13 Project Components & Estimated Timeline Summer 2020 Construct the speed hump for Massol Avenue removed by the Almond Grove Roadway Project. Schedule, notify residents and hold Neighborhood Traffic Calming meetings for Shannon Road. Fall 2020 Hold Neighborhood Traffic Calming meeting(s) for Shannon Road Winter 2020 Poll Shannon Road residents Spring 2021 Install temporary traffic calming devices for Shannon Road Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 195,301$ 20,449$ 9,250$ 10,000$ 19,250$ 10,000$ 10,000$ 10,000$ 10,000$ 275,000$ TOTAL SOURCE OF FUNDS 195,301$ 20,449$ 9,250$ 10,000$ 19,250$ 10,000$ 10,000$ 10,000$ 10,000$ 275,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 195,301 20,449 9,250 10,000 19,250 10,000 10,000 10,000 10,000 275,000 TOTAL GFAR 195,301$ 20,449$ 9,250$ 10,000$ 19,250$ 10,000$ 10,000$ 10,000$ 10,000$ 275,000$ TOTAL USE OF FUNDS 195,301$ 20,449$ 9,250$ 10,000$ 19,250$ 10,000$ 10,000$ 10,000$ 10,000$ 275,000$ TRAFFIC CALMING PROJECTS Project 812-9910 PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 14 TOWN-WIDE Project Name Curb, Gutter, & Sidewalk Maintenance Project Number 813-9921 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This is an ongoing annual project for the repair and replacement of hazardous curbs, gutters, and sidewalks throughout Town to enhance pedestrian and bicyclist safety and to improve water runoff infrastructure. Location Curb, gutter, and sidewalk repair projects occur throughout the Town based on priority needs. Project Background Curb, gutter, and sidewalk improvements in public parking lots and rights-of-way have historically been funded by the Town. The intent of this project is to keep pace with the deterioration of sidewalks and curbs. Specific project locations are identified and prioritized based on the level of damage and accompanying potential safety issues. The primary source of damage to sidewalks, curbs and gutters is tree root intrusion. Most of the streets in Town have mature trees in the planter areas between the sidewalks and curbs. These trees were planted many years ago without consideration of root growth and its impacts to the sidewalk, curb, and street. Over time, the tree roots cause cracks and raised concrete, leading to uneven surfaces. Staff develops an annual plan for sidewalk repair based on the level of damage as observed and reported by staff and residents, confirmed by staff inspection. The level of repair and maintenance performed in any given year has been limited by available annual funding. Funds are utilized predominantly to address locations where paving projects create a requirement for curb ramps and curb and gutter repair. In addition to sidewalk, curb and gutter maintenance, this project is used for installing Americans with Disabilities Act (ADA) accessible curb ramps on Town streets as required by federal law following Town street maintenance projects. Title II of the ADA obligates a jurisdiction to provide compliant curb ramps whenever streets are resurfaced from one intersection to another. ADA compliance has required a substantial portion of the annual funding allocation. Operating Budget Impacts Potential trip and fall injuries and lawsuits against the Town should be reduced by eliminating hazardous curb, gutter, and sidewalk conditions. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 15 Project Components & Estimated Timeline Fall 2020 Design Project design & development Winter 2021 Bid Process Project bidding & contract award Spring 2021 Construction Project construction Summer 2021 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 2,856,864$ 6,539$ 1,367,395$ 300,000$ 1,667,395$ 300,000$ 300,000$ 300,000$ 300,000$ 5,730,798$ TOTAL SOURCE OF FUNDS 2,856,864$ 6,539$ 1,367,395$ 300,000$ 1,667,395$ 300,000$ 300,000$ 300,000$ 300,000$ 5,730,798$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 2,856,864 6,539 1,367,395 300,000 1,667,395 300,000 300,000 300,000 300,000 5,730,798 TOTAL GFAR 2,856,864$ 6,539$ 1,367,395$ 300,000$ 1,667,395$ 300,000$ 300,000$ 300,000$ 300,000$ 5,730,798$ TOTAL USE OF FUNDS 2,856,864$ 6,539$ 1,367,395$ 300,000$ 1,667,395$ 300,000$ 300,000$ 300,000$ 300,000$ 5,730,798$ CURB, GUTTER & SIDEWALK MAINTENANCE Project 813-9921 PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 16 Project Name Retaining Wall Repairs Project Number 815-9930 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description The Retaining Wall Repair and Replacement Program focuses on the repair and/or replacement of retaining walls that have become structurally deficient. Location Retaining wall repair projects are identified throughout the Town and are prioritized in order of repair based on safety issues, roadway impacts, retaining wall damage, and project costs. Project Background Retaining walls are installed to hold a hillside from sliding and are placed alongside a street at strategic locations where hillside erosion is anticipated. If the retaining wall fails, the street subsequently fails; therefore, it is important to maintain the retaining walls as they are an integral part of the hillside roadway system. Some existing retaining walls have reached the end of their serviceable life and require replacement. Hillside locations are prioritized over smaller roadside embankments in accordance with the potential impacts from failures. Retaining walls are visually inspected annually; however, unanticipated weather events can quickly erode a wall’s integrity and cause failure. Town staff continues to monitor and schedule retaining wall installation and replacement as needed. Due to limited yearly funding for this project, projects are typically bid every two or three years. Operating Budget Impacts Once repaired, improved retaining walls reduce ongoing operating costs associated with maintenance and emergency response. Engineering staff time associated with these projects will be charged to the project as it is delivered. TOWN-WIDE PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 17 Project Components & Estimated Timeline Fall 2021 Design Project design & development Winter 2022 Bid Process Project bidding & contract award Summer 2022 Construction Project construction Fall 2022 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 1,422,178$ 4,113$ 436,486$ 100,000$ 536,486$ 100,000$ 100,000$ 100,000$ 100,000$ 2,362,777$ TOTAL SOURCE OF FUNDS 1,422,178$ 4,113$ 436,486$ 100,000$ 536,486$ 100,000$ 100,000$ 100,000$ 100,000$ 2,362,777$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 1,422,178 4,113 436,486 100,000 536,486 100,000 100,000 100,000 100,000 2,362,777 TOTAL GFAR 1,422,178$ 4,113$ 436,486$ 100,000$ 536,486$ 100,000$ 100,000$ 100,000$ 100,000$ 2,362,777$ TOTAL USE OF FUNDS 1,422,178$ 4,113$ 436,486$ 100,000$ 536,486$ 100,000$ 100,000$ 100,000$ 100,000$ 2,362,777$ RETAINING WALL REPAIRS Project 815-9930 PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 18 Project Name Annual Street Restriping Project Number 811-9902 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project is an annual program that restripes a portion of the Town’s streets, ensuring the safety of vehicles and pedestrians. Location Roadway restriping work is done at various locations throughout the Town based on conditions and available funds. Project Background The Town initiated Town-wide striping in FY 2006/07. Due to deferred striping and marking of the Town’s public streets, any striping that had been accomplished previously was done in conjunction with the resurfacing of specific streets in the Town’s annual street paving project. This annual street restriping program installs new striping and marking for center lanes, bicycle lanes, crosswalks, stop sign and signal light markings, and other roadway signage as needed. Roadway stripes wear out due to traffic and weather which creates a safety concern. The goal is to have Town streets that are properly striped for safe operation and use by the public. Under this project, locations that are not scheduled for street repaving will be prioritized for restriping. The restriping of repaved streets will continue to occur in conjunction with paving contracts. Since FY 2007/08, the ongoing annual GFAR appropriation has been $25,000. Operating Budget Impacts Engineering staff time associated with these projects will be charged to the project as the project is delivered. TOWN-WIDE PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 19 Project Components & Estimated Timeline Winter 2021 Design Project Design & development Spring 2021 Bid Process Project bidding & contract award Summer 2021 Construction Project construction Fall 2021 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 180,228$ -$ 144,772$ 25,000$ 169,772$ 25,000$ 25,000$ 25,000$ 25,000$ 450,000$ TOTAL SOURCE OF FUNDS 180,228$ -$ 144,772$ 25,000$ 169,772$ 25,000$ 25,000$ 25,000$ 25,000$ 450,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 180,228 - 144,772 25,000 169,772 25,000 25,000 25,000 25,000 450,000 TOTAL GFAR 180,228$ -$ 144,772$ 25,000$ 169,772$ 25,000$ 25,000$ 25,000$ 25,000$ 450,000$ TOTAL USE OF FUNDS 180,228$ -$ 144,772$ 25,000$ 169,772$ 25,000$ 25,000$ 25,000$ 25,000$ 450,000$ ANNUAL STREET RESTRIPING Project 811-9902 PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 20 Project Name Guardrail Replacement Project Project Number 812-0120 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description The project will construct a new metal beam guardrail and replace old and damaged guardrails along sections of Town roadways. Location This project will take place in various locations where guardrails are present and are in need of repair. The list of guardrails will be identified and will be brought forward to Council for approval. Project Background There are many roadways throughout Town that are located near hillside areas where guardrails are present. Guardrails are often located on narrow stretches of roadway and protect vehicles and pedestrians from steep hillside embankments. Over the years, due to hillside erosion and years of deferred maintenance, the guardrails have worn out and are in need of repair or replacement. Staff will assess guardrails and determine which ones are in the most need of repair, budget permitting. In FY 2018/19, the Town was awarded $980,100 in grant funds for additional guardrail work throughout the Town, which is being carried forward to FY 2020/21. Operating Budget Impacts Engineering staff time associated with these projects will be charged to the project as they are identified and delivered. TOWN-WIDE PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 21 Project Components & Estimated Timeline Winter 2020 Design Project design & development Fall 2020 Bid Process Project bidding & contract award Winter 2021 Construction Project construction Spring 2021 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 136,986$ 205$ 92,809$ -$ 92,809$ -$ -$ -$ -$ 230,000$ GRANTS & AWARDS - - 980,100 - 980,100 - - - - 980,100 TOTAL SOURCE OF FUNDS 136,986$ 205$ 1,072,909$ -$ 1,072,909$ -$ -$ -$ -$ 1,210,100$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 136,986 205 92,809 - 92,809 - - - - 230,000 TOTAL GFAR 136,986$ 205$ 92,809$ -$ 92,809$ -$ -$ -$ -$ 230,000$ GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 980,100 - 980,100 - - - - 980,100 TOTAL GFAR -$ -$ 980,100$ -$ 980,100$ -$ -$ -$ -$ 980,100$ TOTAL USE OF FUNDS 136,986$ 205$ 1,072,909$ -$ 1,072,909$ -$ -$ -$ -$ 1,210,100$ Project 812-0120GUARDRAIL REPLACEMENT PROJECTS PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 22 Project Name Massol Intersection Improvements Project Number 813-0236 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will add intersection safety improvements. Location This project will take place at the intersection of Massol Avenue and Highway 9. Project Background The intersection as Massol Avenue currently has no traffic control but does have a pedestrian activated flashing beacon that is intended to alert drivers when a pedestrian is crossing. Looking at accident history, this intersection experiences collisions at a higher level than other uncontrolled intersections, including a pedestrian fatality on September 1, 2017. This project will provide green bike lanes approaching the crosswalk from both directions to alert drivers of the changing conditions and help to reduce speeds. In addition, the project will upgrade the existing flashing beacon to a LED rectangular rapidly flashing beacon (RRFB), which are utilized at many of the Town’s other crosswalks. These beacons are much more intense than the existing beacon and would greatly improve the visibility of the crosswalk for drivers. This improvement has the advantage of improving safety while not impacting the flow of traffic. Operating Budget Impacts There will be no Operating Budget impact as a result of this project. Project delivery costs for this project are included in the CIP project’s total cost, which is approximately 12%. PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 23 Project Components & Estimated Timeline Fall 2019 Design Project design & development Spring 2020 Bid process Project bidding & contract award Summer 2020 Construction Project construction Winter 2021 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 31,250$ 35,583$ 383,167$ -$ 383,167$ -$ -$ -$ -$ 450,000$ TOTAL SOURCE OF FUNDS 31,250$ 35,583$ 383,167$ -$ 383,167$ -$ -$ -$ -$ 450,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 31,250 35,583 383,167 - 383,167 - - - - 450,000 TOTAL GFAR 31,250$ 35,583$ 383,167$ -$ 383,167$ -$ -$ -$ -$ 450,000$ TOTAL USE OF FUNDS 31,250$ 35,583$ 383,167$ -$ 383,167$ -$ -$ -$ -$ 450,000$ MASSOL INTERSECTION IMPROVEMENTS Project 813-0236 PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 24 Project Name Shannon Road Repair Project Number 811-0008 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will repair the roadway on Shannon Road. Location This project will take place on Shannon Road between Santa Rosa Drive and Diduca Way. Project Background This portion of Shannon road has experienced long-term pavement cracking and settlement issues related to the downslope portion of approximately 1,300 linear feet of the paved road along Shannon Road between Santa Rosa Drive and Diduca Way. The section of the road was recently annexed into the Town of Los Gatos from unincorporated Santa Clara County. Routine maintenance undertaken by the County had typically consisted of sealing of asphalt pavement cracks and placement of additional asphalt concrete along the settling portions of the roadway to relevel the driving surface. There is reportedly up to 12 feet of asphalt along the outer edge of the road in some locations. Approximately two years ago, measures were undertaken by the County to stabilize the problematic areas of the roadway by injecting polyurethane foam below the outer half of the road embankment within the areas of historic settlement and cracking. The road was annexed to the Town from the County shortly after the completion of this repair. Despite the foam injection work, the road embankment has continued to move downslope and significant pavement distress has re-developed. The settlement has caused some of the injection pipes that were left following injection to protrude up through the pavement surface.  Operating Budget Impacts Engineering staff time associated with this project will be charged to the project as they are identified and delivered. PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 25 Project Components & Estimated Timeline Fall 2020 Design Project design & development Fall 2020 Bid process Project bidding & contract award Spring 2021 Construction Project construction Summer 2021 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ -$ 1,500,000$ 1,500,000$ -$ -$ -$ -$ 1,500,000$ TOTAL SOURCE OF FUNDS -$ -$ -$ 1,500,000$ 1,500,000$ -$ -$ -$ -$ 1,500,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 1,500,000 1,500,000 - - - - - TOTAL GFAR -$ -$ -$ 1,500,000$ 1,500,000$ -$ -$ -$ -$ 1,500,000$ TOTAL USE OF FUNDS -$ -$ -$ 1,500,000$ 1,500,000$ -$ -$ -$ -$ 1,500,000$ SHANNON ROAD REPAIR Project 811-0008 PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 26 Project Name Roadside Fire Fuel Reduction Project Number 812-0130 Department Parks & Public Works Project Manager PPW Superintendent: Jim Harbin Description This project will perform brush/vegetation management work along hillside roadways. Location This project will take place on hillside roadways in Town. Project Background The Town will award a contract to perform brush/vegetation management work along hillside roadways to reduce the fuel risk in Town. These roadways are critical as ingress and egress routes in the Town, essential for both resident evacuation and emergency first responders. Fuel reduction will provide enhanced safety on these routes this project will benefit approximately 1,300 structures and will involve 11 miles of roadside clearing. Operating Budget Impacts Staff time associated with this project will be charged to the project as they are identified and delivered. TOWN-WIDE PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 27 Project Components & Estimated Timeline Fall 2020 Design Project design & development Fall 2020 Bid process Project bidding & contract award Spring 2021 Construction Project construction Spring 2021 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ -$ 250,000$ 250,000$ -$ -$ -$ -$ 250,000$ TOTAL SOURCE OF FUNDS -$ -$ -$ 250,000$ 250,000$ -$ -$ -$ -$ 250,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 250,000 250,000 - - - - 250,000 TOTAL GFAR -$ -$ -$ 250,000$ 250,000$ -$ -$ -$ -$ 250,000$ TOTAL USE OF FUNDS -$ -$ -$ 250,000$ 250,000$ -$ -$ -$ -$ 250,000$ ROADSIDE FIRE FUEL REDUCTION Project 812-0130 PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 28 Project Name Parking Lot 4 Repair & Waterproofing Project Number 817-0708 Department Parks & Public Works Project Manager PPW Superintendent: Jim Harbin Description This project will remove and replace sections of concrete, waterproof the upper deck, and rework the planters of Parking Lot 4. Location This project is located at Parking Lot 4 which is located on Railroad Way between Elm Street and Gray’s Lane Project Background Parking Lot 4, which includes an underground parking garage, was constructed nearly 25 years ago and there have not been any major infrastructure improvements to this facility since then. The concrete deck has deteriorated to the point that has caused water leaking from the upper section to the underground garage below. This project will replace sections of concrete, waterproof the upper deck, and rehabilitate the planting areas. Operating Budget Impacts Staff time associated with this project will be charged to the project as they are identified and delivered. PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 29 Project Components & Estimated Timeline Summer 2019 Design Project design & development Spring 2020 Bid process Project bidding & contract award Summer 2020 Construction Project construction Fall 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ -$ 250,000$ 250,000$ -$ -$ -$ -$ 250,000$ TOTAL SOURCE OF FUNDS -$ -$ -$ 250,000$ 250,000$ -$ -$ -$ -$ 250,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 250,000 250,000 - - - - 250,000 TOTAL GFAR -$ -$ -$ 250,000$ 250,000$ -$ -$ -$ -$ 250,000$ TOTAL USE OF FUNDS -$ -$ -$ 250,000$ 250,000$ -$ -$ -$ -$ 250,000$ PARKING LOT 4 REPAIR & WATERPROOFING Project 817-0708 PROPOSED STREETS PROGRAM Street Repairs, Maintenance & Safety Projects C - 30 PROPOSED STREETS PROGRAM Street Improvements C - 31 PROJECT LOCATIONS A Downtown Parking Lots Seal Coat & Restriping M Annual Storm Drain Improvements B Hernandez Avenue Storm Drain Improvements N Pilot School Busing Program C Shannon Road Class 1 Multi-use Path O ADA Transition Plan Update D Sidewalk Improvements – Multiple Locations P Highway 17/9 Interchange and Capacity Improvements E Utility Undergrounding Improvements Q Downtown Streetscape Revitalization F Traffic Signal Modernization R E. Main Street Speed Table/Raised Crosswalk G Bicknell Road Storm Drain Improvements S Local Road Safety Plan H Bicycle & Pedestrian Improvements T Blossom Hill Road Traffic Study I Stormwater Master Plan U Winchester Class IV Bikeway J Stormwater System – Pollution Prevention Compliance V VMT Mitigation Program K Public Arts Gateway W Kennedy Sidewalk – LGB to Englewood L Parking Program Implementation X Winchester Boulevard Complete Streets Final Design PROPOSED STREETS PROGRAM Street Improvements C - 32 PROGRAM SECTION DIRECTORY PAGE 0705 Downtown Parking Lots Seal Coat & Restriping C – 34 0409 Hernandez Avenue Storm Drain Improvements C – 36 0218 Shannon Road Class 1 Multi-Use Path C – 38 0221 Sidewalk Improvements – Multiple Locations C – 40 0225 Utility Undergrounding Improvements C – 42 0227 Traffic Signal Modernization C – 44 0410 Bicknell Road Storm Drain Improvements C – 46 0231 Bicycle & Pedestrian Improvements C – 48 0413 Stormwater Master Plan C – 50 0414 Stormwater System – Pollution Prevention Compliance C – 52 2009 Public Arts Gateway C – 54 0242 Parking Program Implementation C – 56 0420 Annual Storm Drain Improvements C – 58 0128 Pilot School Busing C – 60 0129 ADA Transition Plan C – 62 0237 Highway 17/9 Interchange and Capacity Improvements C – 64 0235 Downtown Streetscape Revitalization C – 66 0131 E. Main Street Speed Table/Raised Crosswalk C – 68 0132 Local Road Safety Plan C – 70 0239 Blossom Hill Road Traffic Study C – 72 0240 Winchester Class IV Bikeway C - 74 0133 VMT Mitigation Program C – 76 0241 Kennedy Sidewalk – LGB to Englewood C - 78 0238 Winchester Boulevard Complete Streets Final Design C – 80 PROPOSED STREETS PROGRAM Street Improvements C - 33 The Streets Program’s Street Improvements section contains Capital Improvement Program projects that improve a roadway’s function or structure, other than paving, as the primary scope of work. Typical Street Improvements projects include sidewalk, curb, and gutter improvements, storm drain improvements, the undergrounding of utilities, intersection improvements, sidewalk and median ramps, crosswalk improvements, street lighting, and retaining walls. In this CIP, the Street Improvements section contains one-time projects and no ongoing projects. One-time Street Improvements projects are prioritized based on safety needs, traffic levels, available funding sources, project costs, and community impacts. Traffic Mitigation Funds, Storm Drain Funds, and the Utility Underground Fund all provide designated funding revenue through development fee charges for their related project categories. Los Gatos does not have a designated funding source for other street improvements which do not fall into these categories; however, grants, in-lieu fees, CDBG funds, and community benefit funds are utilized when available. STREET IMPROVEMENT PROJECTS SUMMARY * Total FY 2019/20 Carryforward $8,870,133 Unfunded Projects for future consideration • Montebello Way Island Removal • Blossom Hill Road & Union Avenue Improvements • Los Gatos-Almaden Road Improvements • Union Avenue Widening and Sidewalks • North Santa Cruz Avenue Curb and Gutter Improvements north of Highway 9 • Sidewalk infill across from Fisher Middle School • Downtown Parking Sign Enhancements Carryforward Projects 0705 Downtown Parking Lots Seal Coat & Restriping 47,415$ 52,585$ -$ -$ -$ -$ 100,000$ 0409 Hernandez Avenue Storm Drain Improvements 17,180 - - - - 65,000 82,180 0218 Shannon Road Class 1 Multi-use Path 69,104 1,120,200 - - - - 1,189,304 0221 Sidewalk Improvements - Multiple Locations - 60,000 - - - - 60,000 0225 Utility Undergrounding Improvements - 6,766,000 - - - - 6,766,000 0227 Traffic Signal Modernization 181,982 2,747,707 - - - - 2,929,689 0410 Bicknall Avenue Storm Drain Improvements 160,932 60,258 - - - - 221,190 0420 Annual Storm Drain Improvements 29,700 420,300 - - - - 450,000 0231 Bicycle & Pedestrian Improvements 540,783 305,745 - - - - 846,527 0413 Stormwater Master Plan 20,000 180,000 - - - - 200,000 0414 Stormwater System - Pollution Prevention Compliance 1,422 298,578 - - - - 300,000 2009 Public Art Gateway 4,500 25,004 - - - - 29,504 0128 Pilot School Busing Program 372,718 442,056 87,000 - - - 901,774 0129 ADA Transition Plan - 110,000 - - - - 110,000 0237 Highway 17/9 Interchange and Capacity Improvements - 600,000 - - - - 600,000 0235 Downtown Streetscape Revitalization - 1,972,384 - - - - 1,972,384 0238 Winchester Boulevard Complete Streets (Final Design)200,053 79,948 1,459,250 - - - 1,739,250 New Projects `` 0131 E. Main St. Speed Table/Raised Crosswalk - 169,200 - - - - 169,200 0132 Local Road Safety Plan - 100,000 - - - - 100,000 0239 Blossom Hill Road Traffic Study - 125,000 - - - - 125,000 0240 Winchester Class IV Bikeway - 982,455 - - - - 982,455 0133 VMT Mitigation Program - 250,000 - - - - 250,000 0241 Kennedy Sidewalk - LGB to Englewood - - - 1,162,390 - - 1,162,390 0242 Parking Program Implementation - 198,500 - - - - 198,500 Total Street Improvement Projects 1,645,788$ 17,065,919$ 1,546,250$ 1,162,390$ -$ 65,000$ 21,485,347$ 2024/25 Budget Expended Through 2019/20 2022/23 Budget 2021/22 Budget STREET IMPROVEMENT PROJECTS Total Budgeted 2023/24 Budget 2020/21 Budget & Carryfwd* FY 2020/21 - 2024/25 CAPITAL IMPROVEMENT PROGRAM PROPOSED STREETS PROGRAM Street Improvements C - 34 HWY 9 E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV Project Name Downtown Parking Lots Seal Coat & Restriping Project Number 817-0705 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will resurface downtown parking lots by applying a seal coat and then restriping. Location This project is located at various Town-owned parking lots in downtown Los Gatos. Project Background The public parking lots in downtown Los Gatos are heavily used on a daily basis. In order to keep their surfaces in good condition and prevent long term wear and damage, the parking lots need to be resurfaced and restriped. This project is necessary to prevent possible drainage or broken pavement problems in the future. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED STREETS PROGRAM Street Improvements C - 35 Project Components & Estimated Timeline Winter 2020 Preliminary Design Project design & development. Spring 2020 Final Design Project bidding & contract award. Summer 2020 Completion Project completion. Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 24,915$ 22,500$ 52,585$ -$ 52,585 -$ -$ -$ -$ 100,000$ TOTAL SOURCE OF FUNDS 24,915$ 22,500$ 52,585$ -$ 52,585$ -$ -$ -$ -$ 100,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 24,915 22,500 52,585 - 52,585 - - - - 100,000 TOTAL GFAR 24,915$ 22,500$ 52,585$ -$ 52,585$ -$ -$ -$ -$ 100,000$ TOTAL USE OF FUNDS 24,915$ 22,500$ 52,585$ -$ 52,585$ -$ -$ -$ -$ 100,000$ DOWNTOWN PARKING LOTS SEAL COAT & RESTRIPING Project 817-0705 PROPOSED STREETS PROGRAM Street Improvements C - 36 Project Name Hernandez Avenue Storm Drain Improvements Project Number 816-0409 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will improve the Hernandez Avenue storm drain system with the installation of an underground storm drain pipe and sidewalk above. Location The storm drain project is located on the south side of Hernandez Avenue, between Walnut Avenue and Wissahickon Avenue. Project Background Hernandez Avenue is a hillside collector street with an incomplete sidewalk network and storm drain systems alongside the roadway. This street averages over 1,000 vehicles per day, a normal amount for a collector street. At previous neighborhood meetings, residents indicated an interest in having continuous sidewalks, particularly in the area where an open storm drain exists. This project proposes to install an underground storm drain pipe into the existing ditch and put a concrete sidewalk, curb, and gutter system along the roadway to feed runoff water into the storm drain pipe. This street improvement addresses several neighborhood needs, including an improved drainage system, a safer pedestrian area, and an improved appearance of the neighborhood. This project will be funded by the Storm Basin Fund. This project is scheduled for construction in FY 2022/23. Operating Budget Impacts Ongoing operating costs would be significantly reduced as this project would eliminate the need to clean or repair the existing open ditch. Engineering staff time associated with these projects will be charged to the project as it is delivered in FY 2022/23. L O S G A T O S - S A R A T O G A R D HWY 17N SANTA CRUZ AVUNIVERSITY AV PROPOSED STREETS PROGRAM Street Improvements C - 37 Project Components & Estimated Timeline Fall 2021 Design Design project, include alternative methods and estimated costs, and determine best outcome. Winter 2022 Bid Process Obtain bids from licensed contractors and submit to Council for approval. Summer 2023 Construction Construction of storm drains and related street improvements. Fall 2023 Completion Project completed. Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) STORM BASIN #3 17,180$ -$ -$ -$ -$ -$ -$ -$ 65,000$ 82,180$ TOTAL SOURCE OF FUNDS 17,180$ -$ -$ -$ -$ -$ -$ -$ 65,000$ 82,180$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) STORM BASIN #3 Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 17,180 - - - - - - - 65,000 82,180 TOTAL STORM BASIN 17,180$ -$ -$ -$ -$ -$ -$ -$ 65,000$ 82,180$ TOTAL USE OF FUNDS 17,180$ -$ -$ -$ -$ -$ -$ -$ 65,000$ 82,180$ HERNANDEZ AVENUE STORM DRAIN IMPROVEMENTS Project 816-0409 PROPOSED STREETS PROGRAM Street Improvements C - 38 LOS GATOS BLVDBLOSSOM HILL RD SHANNON R D Project Name Shannon Road Class 1 Multi-Use Path Project Number 813-0218 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will construct a Class I multi-use path on one side of Shannon Road between Los Gatos Blvd. and Cherry Blossom Lane. The project will demolish approximately 500 feet of existing sidewalk, fill in approximately 860 feet of sidewalk gap, construct a Class I multi-use path approximately 1360’ length x 10’ width with a 3’ buffer between the path and the travel lane, install new ADA curb ramps, and complete sharrows on Shannon Road within the project limits. The work scope also includes new curb and gutter and utility underground work. These are necessary items to upgrade the street. Location The project is located on Shannon Road between Los Gatos Boulevard and Cherry Blossom Lane. Project Background Shannon Road is a heavily traveled two-lane roadway, especially when the schools are in session. Shannon Road is used by residents dropping off students at various schools, such as Blossom Hill Elementary, Van Meter Elementary, and Fisher Middle Schools. In addition, many parents walk their children to school along this segment of roadway. Shannon Road currently has intermittent sections of sidewalk on the south side of the roadway between Los Gatos Boulevard and Cherry Blossom Lane. Most pedestrians cross Shannon Road to walk along the south side, while some walk along the unimproved shoulder on the north side. This project will complete the sidewalk segment on the north side of the roadway and reduce congestion at Shannon Road and Cherry Blossom Lane, where a 3-way stop is inundated by crossing students, crossing guards, and vehicle traffic during peak school hours. In June 2018 the Town was awarded federal funding of $940,100 by the Santa Clara Valley Transportation Authority (VTA) in the Vehicle Emissions Reductions Based at Schools (VERBS) Grant Program to support this project. Grants are awarded on a reimbursement basis. Although the Town was informed of the award in 2018, the funding will be recognized in the year it is received and will be shifted to the current year as the project progresses. Operating Budget Impacts Engineering staff time for design and construction of this project will be addressed in the FY 2020/21 Operating Budget. PROPOSED STREETS PROGRAM Street Improvements C - 39 Project Components & Estimated Timeline Fall 2021 Design Project design & development Winter 2022 Bid process Project bidding & contract award Summer 2022 Construction Project construction Fall 2022 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 104 20,000 109,896 - 109,896 - - - - 130,000$ GRANTS & AWARDS - - - 940,100 940,100 - - - - 940,100$ UTILITY UNDERGROUNDING - 49,000 70,204 - 70,204 - - - - 119,204$ TOTAL SOURCE OF FUNDS 104$ 69,000$ 180,100$ 940,100$ 1,120,200$ -$ -$ -$ -$ 1,189,304$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed $ - USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 104 20,000 109,896 - 109,896 - - - - 130,000 TOTAL GFAR 104$ 20,000$ 109,896$ -$ 109,896$ -$ -$ -$ -$ 130,000$ GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 940,100 940,100 - - - - 940,100 TOTAL GRANTS & AWARDS -$ -$ -$ 940,100$ 940,100$ -$ -$ -$ -$ 940,100$ UNDERGROUND UTILITIES Salaries and Benfits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acqusition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - 49,000 70,204 - 70,204 - - - - 119,204$ TOTAL UNDERGROUND UTILITIES -$ 49,000$ 70,204$ -$ 70,204$ -$ -$ -$ -$ 119,204$ TOTAL USE OF FUNDS 104$ 69,000$ 180,100$ 940,100$ 1,120,200$ -$ -$ -$ -$ 1,189,304$ SHANNON ROAD CLASS 1 MULTI-USE PATH Project 813-0218 PROPOSED STREETS PROGRAM Street Improvements C - 40 TOWN-WIDE Project Name Sidewalk Improvements – Multiple Locations Project Number 813-0221 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will construct sidewalk, curb, and gutter on the north side of Kennedy Road from Ferris Avenue to Los Gatos Boulevard and on the south side of Mitchell Avenue from George Street to Fisher Avenue. Location This project is located in the following areas: Kennedy Road from Ferris Avenue to Los Gatos Boulevard; Mitchell Avenue from George Street to Fisher Avenue; and Los Gatos Boulevard/Shannon Road. Project Background Kennedy Road from Ferris Avenue to Los Gatos Boulevard currently has a shoulder that is heavily utilized by parents and students walking and biking to school in the morning and afternoons. The sidewalk improvements will complete the connection in this residential block. In 2009, the Town completed the sidewalk installation on the north side of Mitchell Avenue from George Street to Fisher Avenue. Then in 2012, sidewalk was constructed on north and south side of Mitchell Avenue between Los Gatos Boulevard and George Street as part of the redevelopment of the former Honda site. This project will complete the last component of the sidewalks in this heavily utilized pedestrian area between Van Meter Elementary and Fisher Middle Schools. Operating Budget Impacts Engineering staff time for design and construction of this project will be addressed in the FY 2019/20 Operating Budget. PROPOSED STREETS PROGRAM Street Improvements C - 41 Project Components & Estimated Timeline Fall 2019 Design Project design & development Winter 2019 Bid process Project bidding & contact award Spring 2020 Construction Project construction Summer 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$ TOTAL SOURCE OF FUNDS -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 60,000 - 60,000 - - - - - TOTAL GFAR -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$ TOTAL USE OF FUNDS -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$ SIDEWALK IMPROVEMENTS - MULTIPLE LOCATIONS Project 813-0221 PROPOSED STREETS PROGRAM Street Improvements C - 42 HWY 17LOS GATOS BLVDLOS GAT O S- ALMADEN RD Project Name Utility Undergrounding Improvements Project Number 813-0225 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will remove utilities from above ground poles and install them underground. Location This project is located on Los Gatos Boulevard between Lark Avenue and Chirco Drive. Project Background Through the State of California’s Public Utilities Commission, Pacific Gas & Electric (PG&E) collects funds from ratepayers to provide for the undergrounding of utilities. These funds grow in reserve called Rule 20A funds, until such time that local jurisdictions identify an area for this project and begin working with PG&E. The funds are limited to use on roadways where traffic is heavy, making Los Gatos Boulevard a viable location. The Town’s allocation of Rule 20A funds has grown to the point where there is now approximately $3.8M available for programming. These funds will never actually come to the Town, but rather PG&E will deliver the project with coordination from Town staff. In addition to the Rule 20A funds, the Town collects developer fees for utility undergrounding. These funds are held by the Town for future projects. Staff has asked PG&E to look at an expanded project scope utilizing some or all of the Town funds as well. This will take full advantage of economies of scale through design and construction. The timeframe for PG&E to deliver Rule 20A projects has been between seven and ten years; however, indications are that this project may begin sooner, depending upon other PG&E priorities, such as fire safety make identifying firm dates difficult. Operating Budget Impacts There will be no Operating Budget impact as a result of this project. Project delivery costs for this project are included in the CIP project’s total cost. Project delivery costs are estimated at $266,000 over the five-year term of the project or 4% of the total project cost. Project costs are significantly lower on this project due to the efficiencies in the project size and a larger proportion of work that will be coordinated by PG&E. PROPOSED STREETS PROGRAM Street Improvements C - 43 Project Components & Estimated Timeline Winter 2020 Design Project design & development Fall 2020 Construction Project construction begins Spring 2021 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) UTILITY UNDERGROUNDING -$ -$ 2,330,000$ 4,436,000$ 6,766,000$ -$ -$ -$ -$ 6,766,000$ TOTAL SOURCE OF FUNDS -$ -$ 2,330,000$ 4,436,000$ 6,766,000$ -$ -$ -$ -$ 6,766,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) UTILITY UNDERGORUNDING Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 2,330,000 4,436,000 6,766,000 - - - - 6,766,000 TOTAL GFAR -$ -$ 2,330,000$ 4,436,000$ 6,766,000$ -$ -$ -$ -$ 6,766,000$ TOTAL USE OF FUNDS -$ -$ 2,330,000$ 4,436,000$ 6,766,000$ -$ -$ -$ -$ 6,766,000$ UTILITY UNDERGROUNDING IMPROVEMENTS Project 813-0225 PROPOSED STREETS PROGRAM Street Improvements C - 44 Project Name Traffic Signal Modernization Project Number 813-0227 Department Parks & Public Works Project Manager Transportation and Mobility Manager: Ying Smith Description This project will modernize the Town’s traffic signal controllers. Location This project is located Town-wide. Project Background This project will modernize the Town’s traffic signal controllers to allow for greater control depending on traffic conditions, ensure that the current system meets current safety standards, and increase the traffic flow. The Town was awarded several grants through the VTA and the MTC to complement the Town’s investment of Traffic Impact Mitigation Funds. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. TOWN-WIDE PROPOSED STREETS PROGRAM Street Improvements C - 45 Project Components & Estimated Timeline Summer 2018 Design Project design & development Fall 2019 Bid Process Project bidding & contract award Fall 2020 Construction Project construction Spring 2021 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) TRAFFIC MITIGATION 22,594$ 102,406$ 563,262$ 415,027$ 978,289$ -$ -$ -$ -$ 1,103,289$ GRANTS & AWARDS 41,381 15,601 1,769,418 - 1,769,418$ - - - - 1,826,400 TOTAL SOURCE OF FUNDS 63,975$ 118,007$ 2,332,680$ 415,027$ 2,747,707$ -$ -$ -$ -$ 2,929,689$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) TRAFFIC MITIGATIONS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 22,594 102,406 563,262 415,027 978,289 - - - - 1,103,289 TOTAL TRAFFIC MITIGATIONS 22,594$ 102,406$ 563,262$ 415,027$ 978,289$ -$ -$ -$ -$ 1,103,289$ GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 41,380.58 15,601 1,769,418 - 1,769,418 - - - - 1,826,400 TOTAL GRANTS & AWARDS 41,381$ 15,601$ 1,769,418$ -$ 1,769,418$ -$ -$ -$ -$ 1,826,400$ TOTAL USE OF FUNDS 63,975$ 118,007$ 2,332,680$ 415,027$ 2,747,707$ -$ -$ -$ -$ 2,929,689$ TRAFFIC SIGNAL MODERNIZATION Project 813-0227 PROPOSED STREETS PROGRAM Street Improvements C - 46 Project Name Bicknell Road Storm Drain Improvements Project Number 816-0410 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will reroute a Town storm drain line. Location This project is located on Bicknell Road near Montclair. Project Background This project will provide design services for the rerouting of an existing Town storm drain line from private property, after it was determined that the Town does not have a storm drain easement. This project has provided challenges due to right-of-way constraints and connection to the adjacent creek. Over this fiscal year, staff will monitor the project for performance and identify any additional adjustments necessary. Operating Budget Impacts This project will use staff time for construction inspection and management. The staff time for this project is included in the Department’s FY 2020/21 Operating Budget. QUITO RDBICKNELL RD HWY 9 PROPOSED STREETS PROGRAM Street Improvements C - 47 Project Components & Estimated Timeline Fall 2019 Design Project design & development Fall 2019 Construction Project construction Winter 2020 Monitoring Monitoring and adjustment Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) STORM BASIN #3 145,432$ 15,500$ 35,258$ 25,000$ 60,258$ -$ -$ -$ -$ 221,190$ TOTAL SOURCE OF FUNDS 145,432$ 15,500$ 35,258$ 25,000$ 60,258$ -$ -$ -$ -$ 221,190$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) STORM BASIN #2 Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 145,432 15,500 35,258 25,000 60,258 - - - - 221,190 TOTAL STORM BASIN 145,432$ 15,500$ 35,258$ 25,000$ 60,258$ -$ -$ -$ -$ 221,190$ TOTAL USE OF FUNDS 145,432$ 15,500$ 35,258$ 25,000$ 60,258$ -$ -$ -$ -$ 221,190$ BICKNELL ROAD STORM DRAIN IMPROVEMENTS Project 816-0410 PROPOSED STREETS PROGRAM Street Improvements C - 48 Project Name Bicycle & Pedestrian Improvements Project Number 813-0231 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will enhance bicycle and pedestrian safety and mobility throughout the Town. Location This project is located Town-wide. Project Background This project will enhance bicycle and pedestrian safety and mobility Town-wide in the form of multiple projects. As has been done in the previous years, staff will continue to work with Safe Routes to School, Town Commissions, the Town Council, and the general public on prioritizing projects that have been recommended in the Council adopted Bicycle and Pedestrian Master Plan. In addition, this money will be used as matching funds for available grants related to Town bicycle and pedestrian projects. In the past the Town received Transportation Fund for Clean Air Grants for bicycle and pedestrian improvements. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. TOWN-WIDE PROPOSED STREETS PROGRAM Street Improvements C - 49 Project Components & Estimated Timeline Summer 2019 Design Project design & development Fall 2019 Bid Process Project bidding & contract award Winter 2019 Construction Project construction Spring 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 95,694$ 122,211$ 272,095$ -$ 272,095$ -$ -$ -$ -$ 490,000$ GRANTS & AWARDS 112,627 168,900 - - - - - - - 281,527 TRAFFIC MITIIGATION 40,972 378 33,650 - 33,650 - - - - 75,000 TOTAL SOURCE OF FUNDS 249,293$ 291,489$ 305,745$ -$ 305,745$ -$ -$ -$ -$ 846,527$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 95,694 122,211 272,095 - 272,095 - - - - 490,000 TOTAL GFAR 95,694$ 122,211$ 272,095$ -$ 272,095$ -$ -$ -$ -$ 490,000$ GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - Consultant Services - - - - - - - - - Project Construction Expenses 112,627 168,900 - - - - - - - 281,527 TOTAL GRANTS & AWARDS 112,627$ 168,900$ -$ -$ -$ -$ -$ -$ -$ 281,527$ TRAFFIC MITIGATION Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - Consultant Services - - - - - - - - - Project Construction Expenses 40,972 378 33,650 - 33,650 - - - - 75,000 TOTAL TRAFFIC MITIGATION 40,972$ 378$ 33,650$ -$ 33,650$ -$ -$ -$ -$ 75,000$ TOTAL USE OF FUNDS 249,293$ 291,489$ 305,745$ -$ 305,745$ -$ -$ -$ -$ 846,527$ BICYCLE & PEDESTRIAN IMPROVEMENTS Project 813-0231 PROPOSED STREETS PROGRAM Street Improvements C - 50 Project Name Stormwater Master Plan Project Number 816-0413 Department Parks & Public Works Project Manager PPW Director: Matt Morley Description This project will develop a Stormwater Master Plan. Location This project is located Town-wide. Project Background The Town of Los Gatos does not currently have an adopted Stormwater Master Plan. This project will develop a Stormwater Collection System Master Plan and provides the Town of Los Gatos with the necessary planning tools and capital improvement projects to address flood management and water quality within the collector portion of the storm drainage system. The Plan will be developed to help the Town meet its overarching environmental and economic goals. The goal of the Stormwater Master Plan is to manage stormwater runoff proactively to protect water quality and to minimize impacts of localized and downstream flooding by identifying infrastructure improvements for the collection, conveyance, and treatment of stormwater runoff within the Town. The Stormwater Master Plan will prioritize storm drain and water quality improvements within the Town and provides an implementation plan for the construction of conveyance and water quality improvements. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. TOWN-WIDE PROPOSED STREETS PROGRAM Street Improvements C - 51 Project Components & Estimated Timeline Summer 2019 Design Develop request for proposals Fall 2019 Bid Process Award consultant agreement Spring 2020 Report Conduct study Fall 2020 Completion Finalize report Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 3,060$ 16,940$ 180,000$ -$ 180,000$ -$ -$ -$ -$ 200,000$ TOTAL SOURCE OF FUNDS 3,060$ 16,940$ 180,000$ -$ 180,000$ -$ -$ -$ -$ 200,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 3,060 16,940 180,000 - 180,000 - - - - 200,000$ TOTAL GFAR 3,060$ 16,940$ 180,000$ -$ 180,000$ -$ -$ -$ -$ 200,000$ TOTAL USE OF FUNDS 3,060$ 16,940$ 180,000$ -$ 180,000$ -$ -$ -$ -$ 200,000$ STORMWATER MASTER PLAN Project 816-0413 PROPOSED STREETS PROGRAM Street Improvements C - 52 Project Name Stormwater System – Pollution Prevention Compliance Project Number 816-0414 Department Parks & Public Works Project Manager PPW Director: Matt Morley Description This project will install improvements, such as trash capture devices, to reduce pollution in the storm water system. Location This project is located Town-wide. Project Background This project will install solutions, such as multiple trash capture devices in storm inlets, throughout the Town to meet the Municipal Regional Permit Provision C.10 trash reduction requirements. The Town has submitted a plan to meet the requirement to reduce trashload impacts to creeks which are 70% by 2017 and 100% by 2022. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. TOWN-WIDE PROPOSED STREETS PROGRAM Street Improvements C - 53 Project Components & Estimated Timeline Fall 2020 Design Project design & development Winter 2021 Bid Process Project bidding & contact award Spring 2021 Construction Project construction Summer 2021 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 1,422$ -$ 298,578$ -$ 298,578$ -$ -$ -$ -$ 300,000$ TOTAL SOURCE OF FUNDS 1,422$ -$ 298,578$ -$ 298,578$ -$ -$ -$ -$ 300,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 1,422 - 298,578 - 298,578 - - - - 300,000 TOTAL GFAR 1,422$ -$ 298,578$ -$ 298,578$ -$ -$ -$ -$ 300,000$ TOTAL USE OF FUNDS 1,422$ -$ 298,578$ -$ 298,578$ -$ -$ -$ -$ 300,000$ STORMWATER SYSTEM - POLLUTION PREVENTION COMPLIANCE Project 816-0414 PROPOSED STREETS PROGRAM Street Improvements C - 54 Project Name Public Arts Gateway Project Number 821-2009 Department Library Project Manager Library Director: Ryan Baker Description This project will install a public art at a gateway location. Location This project is located on Highway 9 near Alberto Way. Project Background The Arts and Culture Commission identified this project as a way to enhance the appearance of the entrances into Los Gatos. At the January 31, 2017 Priority Setting, Council identified $25,000 for public art and on April 18, 2017 the Arts and Culture Commission proposed the gateway project as the best use of the funds, which Council approved. This project will install the first phase of artwork at Town entrances based on the Town’s Public Art Selection Policy and Procedures. Operating Budget Impacts This project will use staff time for construction inspection and management. The staff time for this project is included in the Department’s FY 2020/21 Operating Budget. PROPOSED STREETS PROGRAM Street Improvements C - 55 Project Components & Estimated Timeline Winter 2018 Call for artist Project design & award Fall 2019 Award Select final design & award Summer 2020 Construction Project construction Fall 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ 4,500$ 20,500$ 4,504$ 25,004$ -$ -$ -$ -$ 29,504$ TOTAL SOURCE OF FUNDS -$ 4,500$ 20,500$ 4,504$ 25,004$ -$ -$ -$ -$ 29,504$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - 4,500 20,500 4,504 25,004 - - - - 29,504 TOTAL GFAR -$ 4,500$ 20,500$ 4,504$ 25,004$ -$ -$ -$ -$ 29,504$ TOTAL USE OF FUNDS -$ 4,500$ 20,500$ 4,504$ 25,004$ -$ -$ -$ -$ 29,504$ PUBLIC ARTS GATEWAY PROJECT Project 821-2009 PROPOSED STREETS PROGRAM Street Improvements C - 56 Project Name Parking Program Implementation Project Number 813-0242 Department Parks & Public Works Project Manager PPW Director: Matt Morley Description This project consists of the phased implementation of the recommendations found in the Comprehensive Parking Study that concluded in early 2020. First phases may include an employee permit program and a design for enhanced signage. Location This project is located downtown and nearby neighborhoods. Project Background In 2019 the Town conducted a Parking Study to identify the needs for parking in Los Gatos. The Parking Study provided a series of recommendations that should be implemented over time. The recommendations include adjustments to time limits, permitting programs, wayfinding or signage enhancements, and other ideas that ensure the existing inventory is utilized effectively. Later stages of the program may look at supply enhancements based on ongoing analysis. Operating Budget Impacts This project will use staff time for project management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED STREETS PROGRAM Street Improvements C - 57 Project Components & Estimated Timeline Fall 2020 Employee Permit Program Implement employee permit program Spring 2021 Signage design Design signage Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ -$ 198,500$ 198,500$ -$ -$ -$ -$ 198,500$ TOTAL SOURCE OF FUNDS -$ -$ -$ 198,500$ 198,500$ -$ -$ -$ -$ 198,500$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 198,500 198,500 - - - - 198,500 TOTAL GFAR -$ -$ -$ 198,500$ 198,500$ -$ -$ -$ -$ 198,500$ TOTAL USE OF FUNDS -$ -$ -$ 198,500$ 198,500$ -$ -$ -$ -$ 198,500$ PARKING PROGRAM IMPLEMENTATION Project 813-0242 PROPOSED STREETS PROGRAM Street Improvements C - 58 Project Name Annual Storm Drain Improvement Project Project Number 816-0420 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will install infill storm drain systems that are required to enhance safety and improve infrastructure to accept water runoff. Location This project is located Town-wide. Project Background The Town is responsible for keeping Town roads clear of excessive water and managing storm water running down Town streets. Storm drain improvements in the Town right of ways and parking lots are necessary to manage water drainage issues within these Town locations. The intent of this project is to keep pace with the needs of the Town’s storm drain system to prevent flooding in the Town right of ways. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. TOWN-WIDE PROPOSED STREETS PROGRAM Street Improvements C - 59 Project Components & Estimated Timeline Summer 2020 Design Project design & development Winter 2020 Bid Process Project bidding & contract award Spring 2021 Construction Project construction Summer 2021 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) STORM BASIN #1 -$ -$ 100,000$ 50,000$ 150,000$ -$ -$ -$ -$ 150,000$ STORM BASIN #2 -$ -$ 100,000$ 50,000$ 150,000$ -$ -$ -$ -$ 150,000$ STORM BASIN #3 29,700$ -$ 70,300$ 50,000$ 120,300$ -$ -$ -$ -$ 150,000$ TOTAL SOURCE OF FUNDS 29,700$ -$ 270,300$ 150,000$ 420,300$ -$ -$ -$ -$ 450,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) STORM BASIN #1 Project Construction Expenses - - 100,000 50,000 150,000 - - - - 150,000$ TOTAL STORM BASIN #1 -$ -$ 100,000$ 50,000$ 150,000$ -$ -$ -$ -$ 150,000$ STORM BASIN #2 Project Construction Expenses -$ -$ 100,000$ 50,000$ 150,000$ -$ -$ -$ -$ 150,000$ TOTAL STORM BASIN #2 -$ -$ 100,000$ 50,000$ 150,000$ -$ -$ -$ -$ 150,000$ STORM BASIN #3 Project Construction Expenses 29,700$ -$ 70,300$ 50,000$ 120,300$ -$ -$ -$ -$ 150,000$ TOTAL STORM BASIN #3 29,700$ -$ 70,300$ 50,000$ 120,300$ -$ -$ -$ -$ 150,000$ TOTAL USE OF FUNDS 29,700$ -$ 270,300$ 150,000$ 420,300$ -$ -$ -$ -$ 450,000$ ANNUAL STORM DRAIN IMPROVEMENT PROJECT Project 816-0420 PROPOSED STREETS PROGRAM Street Improvements C - 60 Project Name Pilot School Busing Project Number 812-0128 Department Parks & Public Works Project Manager Transportation & Mobility Manager: Ying Smith Description This project explores congestion relief through piloting school bus service. The pilot school bus service provides morning and afternoon routes to and from school with neighborhood-based stops. The Town is contracting with a qualified school bus transportation provider through a RFP process. The service schedule and designated pick up and drop off locations are published. Interested families may purchase an annual pass to reserve a seat. The pilot program will provide two routes for a total of 2 ½ years from January 2019 to June 2021. Location This project is located Town-wide. Project Background The Town of Los Gatos and the school community have been exploring new transit services customized to meet the needs of students traveling to and from schools. The primary areas of interest are corridors with the highest level of traffic congestion. Town staff and a consulting team completed a Congestion Relief School Bus Feasibility Study in 2018. The Town Council, at its June 5, 2018 meeting, authorized staff to proceed with a school bus pilot program. At its September 18, 2018 meeting, the Town Council authorized funding to provide a pilot service consisting of two routes for 18 months of service. At its March 3, 2020 meeting, Town Council directed staff to continue the School Bus Pilot Program for an additional year and to return to Council with options to transition the service to a different model. The two-route pilot service started on January 7, 2019 and will continue for school year 2020/21. Operating Budget Impacts The pilot program is funded by the Town as well as fare revenue. This project will use staff time for service design. PPW staff time associated with these projects will be charged to the project as it is delivered. TOWN-WIDE PROPOSED STREETS PROGRAM Street Improvements C - 61 Project Components & Estimated Timeline Summer 2018 Design Service plan design, marketing, customer sign up Fall 2018 Bid Process RFP & service contract award, finalize service plan Winter 2019 Service Launch Provide Pilot Service Summer 2021 Completion Completion of 2 and ½ years of pilot service Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 148,683$ 224,035$ 42,056$ 313,000$ 355,056$ -$ -$ -$ -$ 727,774$ GRANTS & AWARDS -$ -$ -$ 87,000$ 87,000$ 87,000$ -$ -$ -$ 174,000$ TOTAL SOURCE OF FUNDS 148,683$ 224,035$ 42,056$ 400,000$ 442,056$ 87,000$ -$ -$ -$ 901,774$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 148,683 224,035 42,056 313,000 355,056 - - - - 727,774 TOTAL GFAR 148,683$ 224,035$ 42,056$ 313,000$ 355,056$ -$ -$ -$ -$ 727,774$ GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 87,000 87,000 87,000 - - - 174,000 TOTAL GRANTS & AWARDS -$ -$ -$ 87,000$ 87,000$ 87,000$ -$ -$ -$ 174,000$ TOTAL USE OF FUNDS 148,683$ 224,035$ 42,056$ 400,000$ 442,056$ 87,000$ -$ -$ -$ 901,774$ PILOT SCHOOL BUSING Project 812-0128 PROPOSED STREETS PROGRAM Street Improvements C - 62 TOWN-WIDE Project Name ADA Transition Plan Project Number 812-0129 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project will update the Town’s ADA Transition Plan as required. Location This project is located Town-wide. Project Background The Americans with Disabilities Act (ADA), enacted on July 26, 1990, provides comprehensive rights to persons with disabilities in different areas including access to public accommodations and transportation. The ADA requires that all public agencies develop a transition plan for eliminating barriers for persons with disabilities. The Town’s ADA Transition Plan has not been updated since 1994, and it is necessary to develop programs that comply with the new standards Operating Budget Impacts This project will use staff time for management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED STREETS PROGRAM Street Improvements C - 63 Project Components & Estimated Timeline Summer 2020 Design Develop request for proposals Fall 2020 Bid Process Award consultant agreement Winter 2021 Report Conduct study Spring 2021 Completion Finalize report Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ 110,000$ -$ 110,000$ -$ -$ -$ -$ 110,000$ TOTAL SOURCE OF FUNDS -$ -$ 110,000$ -$ 110,000$ -$ -$ -$ -$ 110,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 110,000 - 110,000 - - - - 110,000 TOTAL GRANTS & AWARDS -$ -$ 110,000$ -$ 110,000$ -$ -$ -$ -$ 110,000$ TOTAL USE OF FUNDS -$ -$ 110,000$ -$ 110,000$ -$ -$ -$ -$ 110,000$ ADA TRANSITION PLAN Project 812-0129 PROPOSED STREETS PROGRAM Street Improvements C - 64 Project Name Highway 17/9 Interchange and Capacity Improvements Project Number 813-0237 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description These funds will be used as a local match necessary to begin a conceptual study for improvements at Highway 9 and Highway 17. Location This project is located on Highway 9 and Highway 17. Project Background The Countywide 2016 Measure B sales tax measure includes investments in the regional transportation infrastructure across nine program areas. The Santa Clara Valley Transportation Authority (VTA) manages the 2016 Measure B program and the VTA Board approves project prioritization and funding. The VTA approved the first set of projects on a two-year budget cycle with a ten-year look ahead at potential projects. Through the process to establish the structure of and projects included in the 2016 Measure B, the Town proposed upgrades to the interchange at Highway 9 and Highway 17 as its major project in the Highway category. In reviewing the project with VTA, an opportunity exists to include two options for modifications to Highway 17 through Los Gatos. The first includes efficiency improvements such as adding auxiliary lanes and realigning existing lanes. Auxiliary lanes might include continuing the on- ramp from Lark Avenue south to the Highway 9 off-ramp, facilitating a smoother transition of traffic. The second is an expanded version that could include the addition of travel lanes on Highway 17 within the existing right of way. VTA approved 2016 Measure B funds to bring the project through preliminary design and environmental review. The allocation of 2016 Measure B funds requires at least a 10 percent contribution from non-2016 Measure B sources. While the Town is pursuing outside funds for the match, this project would set aside Town funds if needed. Operating Budget Impacts This project will use staff time for project management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED STREETS PROGRAM Street Improvements C - 65 Project Components & Estimated Timeline Summer 2020 Design Project design & development Summer 2021 Design Review Review of Design Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) TRAFFIC MITAGATION -$ -$ 600,000$ -$ 600,000$ -$ -$ -$ -$ 600,000$ TOTAL SOURCE OF FUNDS -$ -$ 600,000$ -$ 600,000$ -$ -$ -$ -$ 600,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) TRAFFIC MITAGATION Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 600,000 - 600,000 - - - - 600,000 TOTAL TRAFFIC MITIGATION -$ -$ 600,000$ -$ 600,000$ -$ -$ -$ -$ 600,000$ TOTAL USE OF FUNDS -$ -$ 600,000$ -$ 600,000$ -$ -$ -$ -$ 600,000$ HIGHWAY 17/9 INTERCHANGE & CAPACITY IMPROVEMENTS Project 813-0237 PROPOSED STREETS PROGRAM Street Improvements C - 66 HWY 9 E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV Project Name Downtown Streetscape Revitalization Project Number 813-0235 Department Parks & Public Works Project Manager PPW Director: Matt Morley Description These funds will be used as initial funding for a larger Downtown Streetscape Revitalization project. Location This project is located downtown. Project Background The Downtown Streetscape infrastructure has aged and needs updating to continue to attract customers and facilitate maintenance. This initial funding set aside is in preparation for a future project to reinvent the Downtown. Past efforts that inform this project include a one-way street pilot on North Santa Cruz Avenue and a Comprehensive Downtown Parking Study. In addition, the Town’s Operating Budget provides for increased attention to the maintenance of landscape and hardscape. Progress and expenditures on this project will occur only following ongoing discussion and direction from the Town Council. Operating Budget Impacts This project will use staff time for project management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED STREETS PROGRAM Street Improvements C - 67 Project Components & Estimated Timeline Summer 2020 Design Project design & development TBD Future project milestones Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ 1,972,384$ -$ 1,972,384$ -$ -$ -$ -$ 1,972,384$ . TOTAL SOURCE OF FUNDS -$ -$ 1,972,384$ -$ 1,972,384$ -$ -$ -$ -$ 1,972,384$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 1,972,384 - 1,972,384 - - - - 1,972,384 TOTAL GFAR -$ -$ 1,972,384$ -$ 1,972,384$ -$ -$ -$ -$ 1,972,384$ TOTAL USE OF FUNDS -$ -$ 1,972,384$ -$ 1,972,384$ -$ -$ -$ -$ 1,972,384$ DOWNTOWN STREETSCAPE REVITALIZATION Project 813-0235 PROPOSED STREETS PROGRAM Street Improvements C - 68 Project Name E. Main Street Speed Table/Raised Crosswalk Project Number 812-0131 Department Parks & Public Works Project Manager PPW Assistant Director/Town Engineer: Lisa Petersen Description The project will install two speed tables, raised crosswalks, and bulb outs on East Main Street in front of Los Gatos High School. Location East Main Street in front of Los Gatos High School, between High School Court and Chicago Avenue. Project Background The East Main Street Speed Table/Raised Crosswalk project includes installing two speed tables on East Main Street in front of Los Gatos High School, combined with raised crosswalks and the construction of bulb outs at all three crosswalks. The Town received a Transportation Fund for Clean Air (TFCA) grant in the amount of $86,200 from the Santa Clara Valley Transportation Authority (VTA) for the construction of this project. Operating Budget Impacts Engineering staff time for design and construction of this project will be addressed in the FY 2020/21 Operating Budget. PROPOSED STREETS PROGRAM Street Improvements C - 69 Project Components & Estimated Timeline Summer 2020 Design Project plans & specifications Winter 2021 Bid Process Council approves plans & authorizes bidding the project Summer 2021 Construction Council awards the contract & construction process begins Fall 2021 Completion Project completed Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ -$ 83,000$ 83,000$ -$ -$ -$ -$ 83,000$ GRANTS & AWARDS - - - 86,200 86,200 - - - - 86,200 TOTAL SOURCE OF FUNDS -$ -$ -$ 169,200$ 169,200$ -$ -$ -$ -$ 169,200$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 83,000 83,000 - - - - 83,000 TOTAL GFAR -$ -$ -$ 83,000$ 83,000$ -$ -$ -$ -$ 83,000$ GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 86,200 86,200 - - - - 86,200 TOTAL GRANTS & AWARDS -$ -$ -$ 86,200$ 86,200$ -$ -$ -$ -$ 86,200$ TOTAL USE OF FUNDS -$ -$ -$ 169,200$ 169,200$ -$ -$ -$ -$ 169,200$ E. MAIN ST. SPEED TABLE/RAISED CROSSWALK Project 812-0131 PROPOSED STREETS PROGRAM Street Improvements C - 70 TOWN-WIDE Project Name Local Road Safety Plan Project Number 812-0132 Department Parks & Public Works Project Manager PPW Assistant Director/Town Engineer: Lisa Petersen Description This project will prepare a Local Road Safety Plan for the Town. Location This project is located Town-wide. Project Background A Local Road Safety Plan (LRSP) is a new initiative in the State’s Highway Safety Improvement Program (HSIP). Preparing a LRSP is an opportunity for jurisdictions to address unique local roadway safety needs while contributing to the success of the Strategic Highway Safety Plan. The process of preparing an LRSP creates a framework to systematically identify and analyze safety problems and recommend safety improvements. Preparing an LRSP facilitates the development of local agency partnerships and collaboration, resulting in a prioritized list of improvements and actions that can demonstrate a defined need and contribute to the statewide plan. The LRSP offers a proactive approach to addressing safety needs and demonstrates agency responsiveness to safety challenges. In the future Highway Safety Improvement Program (HSIP) Calls-for-Projects, an LRSP (or its equivalent) will be preferred or required for an agency to be eligible to apply for federal HSIP funds. The Town has received HSIP grants in the past for this Plan. Completing a LRSP will ensure the Town’s eligibility to apply and receive future HSIP funds. The Town was awarded a HSIP grant for completing the LRSP in an amount of $72,000, the maximum grant amount allowed per agency. A minimum of 10% local match is required. Staff is recommending a higher match amount of $28,000 to have sufficient funds to prepare a high-quality product with extensive community engagement. Operating Budget Impacts This project will use staff time for project management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED STREETS PROGRAM Street Improvements C - 71 Project Components & Estimated Timeline Summer 2020 Design Project design & development Fall 2020 RFP & Selection Process Council authorizes issuing RFP Proposal evaluation and vendor selection. Council awards the contract and study begins. Winter 2020 Study Study, analysis and community engagement. Summer 2021 Completion Project completed. Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ -$ 28,000$ 28,000$ -$ -$ -$ -$ 28,000$ GRANTS & AWARDS - - - 72,000 72,000 - - - - 72,000 TOTAL SOURCE OF FUNDS -$ -$ -$ 100,000$ 100,000$ -$ -$ -$ -$ 100,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 28,000 28,000 - - - - 28,000 TOTAL GFAR -$ -$ -$ 28,000$ 28,000$ -$ -$ -$ -$ 28,000$ GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 72,000 72,000 - - - - 72,000 TOTAL GRANTS & AWARDS -$ -$ -$ 72,000$ 72,000$ -$ -$ -$ -$ 72,000$ TOTAL USE OF FUNDS -$ -$ -$ 100,000$ 100,000$ -$ -$ -$ -$ 100,000$ LOCAL ROAD SAFETY PLAN Project 812-0132 PROPOSED STREETS PROGRAM Street Improvements C - 72 Project Name Blossom Hill Road Traffic Study Project Number 813-0239 Department Parks & Public Works Project Manager PPW Assistant Director/Town Engineer: Lisa Petersen Description These funds will be used to conduct a safety study on Blossom Hill Road. Location This project is located on Blossom Hill Road from Camelia Terrace to Hillbrook Drive. Project Background This project would conduct a safety study on Blossom Hill Road focusing on the areas from Camelia Terrace to Hillbrook Drive. The study would identify opportunities for improvements to the corridor to benefit multi-modal transportation, provide traffic calming, and increase safety. The study would include information on potential impacts to surrounding streets, especially residential streets, that may occur as a result of changes to Blossom Hill Road. Operating Budget Impacts This project will use staff time for project management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED STREETS PROGRAM Street Improvements C - 73 Project Components & Estimated Timeline Summer 2020 RFP Process Conduct Request for Proposals process. Fall 2020 Study Study and analysis. Fall 2020 Completion Study result brought to Council for consideration. Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ -$ 125,000$ 125,000$ -$ -$ -$ -$ 125,000$ TOTAL SOURCE OF FUNDS -$ -$ -$ 125,000$ 125,000$ -$ -$ -$ -$ 125,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 125,000 125,000 - - - - 125,000 TOTAL GFAR -$ -$ -$ 125,000$ 125,000$ -$ -$ -$ -$ 125,000$ TOTAL USE OF FUNDS -$ -$ -$ 125,000$ 125,000$ -$ -$ -$ -$ 125,000$ BLOSSOM HILL ROAD TRAFFIC STUDY Project 813-0239 PROPOSED STREETS PROGRAM Street Improvements C - 74 Project Name Winchester Class IV Bikeway Project Number 813-0240 Department Parks & Public Works Project Manager PPW Assistant Director/Town Engineer: Lisa Petersen Description The project will install Class IV protected bike lines on Winchester Boulevard. Location This project is located on Winchester Boulevard between Blossom Hill Road and Albright Way. Project Background Winchester Boulevard is a major arterial street parallel to Highway 17, which borders both the Town of Los Gatos and the City of Monte Sereno. The Los Gatos Bicycle and Pedestrian Master Plan (BPMP) identifies the construction of Class IV bike lanes along Winchester Boulevard as an important improvement project for the Town. On January 29,2020, the Town was awarded a grant award of $293,900 from the Transportation Fund for Clean Air (TFCA) Regional Fund for the Winchester Boulevard Class IV Protected Bike Lanes Project. The TFCA funds will be applied to the construction phase. Operating Budget Impacts This project will use staff time for design and construction of this project. Engineering staff time associated with this project will be changed to the project as delivered. PROPOSED STREETS PROGRAM Street Improvements C - 75 Project Components & Estimated Timeline Summer 2020 Design and Bid Prepare plans & specifications. Council approves plans & authorizes bidding the project. Council awards the project. Summer 2021 Construction Construction process begins. Fall 2021 Completion Project completed. Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ -$ 688,555$ 688,555$ -$ -$ -$ -$ 688,555$ GRANTS & AWARDS - - - 293,900 293,900 - - - - 293,900 TOTAL SOURCE OF FUNDS -$ -$ -$ 982,455$ 982,455$ -$ -$ -$ -$ 982,455$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 688,555 688,555 - - - - 688,555 TOTAL GFAR -$ -$ -$ 688,555$ 688,555$ -$ -$ -$ -$ 688,555$ GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 293,900 293,900 - - - - 293,900 TOTAL GRANTS & AWARDS -$ -$ -$ 293,900$ 293,900$ -$ -$ -$ -$ 293,900$ TOTAL USE OF FUNDS -$ -$ -$ 982,455$ 982,455$ -$ -$ -$ -$ 982,455$ WINCHESTER CLASS IV BIKEWAY Project 813-0240 PROPOSED STREETS PROGRAM Street Improvements C - 76 HWY 9 E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV Project Name VMT Mitigation Program Project Number 812-0133 Department Parks & Public Works Project Manager PPW Assistant Director/Town Engineer: Lisa Petersen Description This project will fund a required nexus study to establish a Vehicle Miles Travelled fee program. Location This project is located Town-wide. Project Background Staff is working a Transportation Analysis Policy and Guidelines in compliance with state law and the CEQA Guidelines.  The Town will need to establish a robust VMT reduction program to lower VMT Town-wide. Based on other jurisdictions’ experience and considering the local setting, the most effective and feasible actions will likely include bike and pedestrian improvements, Transportation Demand Management actions, parking and policy changes, shuttles, and financial incentives. The final policy and guidelines are expected to be adopted by the Town Council in June 2020, with follow up work on local policies through the 2020 calendar year.  It is anticipated that the new Transportation Analysis Policy and Guidelines will make it necessary for the Town to establish a new VMT Mitigation program.  The current Traffic Impact Mitigation Fee is based on roadway capacity analysis. The transition to VMT as a metric will necessitate different mitigation measures to address impacts from driving. A nexus study will be required to establish a mitigation fee program. Operating Budget Impacts This project will use staff time for management of this project. Engineering staff time associated with this project will be changed to the project as delivered. PROPOSED STREETS PROGRAM Street Improvements C - 77 Project Components & Estimated Timeline Summer 2020 Design Develop scope and RFP. Winter 2020 RFP & Selection Process Council authorizes issuing RFP. Proposal evaluation and vendor selection. Council awards the contract and study begins. Spring 2021 Study Study, analysis, and community engagement. Fall 2021 Completion Study and recommendations completed. Council adopts the VMT Mitigation Program and Fee. Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ -$ 250,000$ 250,000$ -$ -$ -$ -$ 250,000$ TOTAL SOURCE OF FUNDS -$ -$ -$ 250,000$ 250,000$ -$ -$ -$ -$ 250,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - 250,000 250,000 - - - - 250,000 TOTAL GFAR -$ -$ -$ 250,000$ 250,000$ -$ -$ -$ -$ 250,000$ TOTAL USE OF FUNDS -$ -$ -$ 250,000$ 250,000$ -$ -$ -$ -$ 250,000$ VMT MITIGATION PROGRAM AND FEE NEXUS STUDY Project 812-0133 PROPOSED STREETS PROGRAM Street Improvements C - 78 Project Name Kennedy Sidewalk – LGB to Englewood Project Number 813-0241 Department Parks & Public Works Project Manager PPW Assistant Director/Town Engineer: Lisa Petersen Description The project will install sidewalks and Class II bike lanes on Kennedy Road. Location This project location is Kennedy Road Between Los Gatos Boulevard and Englewood Avenue. Project Background The Kennedy Road Sidewalk improvement project will provide safe connections to Los Gatos Boulevard, a destination point in Town for employment. The project is in a residential neighborhood that will provide benefits to Louise Van Meter Elementary School, R.J. Fisher Middle School, and Los Gatos High School. The project location is in close proximity to the Los Gatos and Fillmer stop on the VTA Route 27 providing access to further destinations within the Town and Blossom Hill Road.  Staff submitted a Measure B grant application to seek funding for the final design and construction of this project. The local match amount is included in this project budget. The project schedule is contingent upon Measure B award. Operating Budget Impacts This project will use staff time for design and management. Engineering staff time associated with this project will be changed to the project as delivered. PROPOSED STREETS PROGRAM Street Improvements C - 79 Project Components & Estimated Timeline Fall 2020 Design Prepare plans & specifications. Spring 2021 Bid Process Council approves plans authorizes bidding the project. Summer 2021 Construction Council awards the contract and construction process begins. Fall 2021 Completion Project completed. Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ -$ -$ -$ -$ 356,700$ -$ -$ 356,700$ GRANTS & AWARDS - - - - - - 805,690 - - 805,690 TOTAL SOURCE OF FUNDS -$ -$ -$ -$ -$ -$ 1,162,390$ -$ -$ 1,162,390$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - - - - 356,700 - - 356,700 TOTAL GFAR -$ -$ -$ -$ -$ -$ 356,700$ -$ -$ 356,700$ GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - - - - 805,690 - - 805,690 TOTAL GRANTS & AWARDS -$ -$ -$ -$ -$ -$ 805,690$ -$ -$ 805,690$ TOTAL USE OF FUNDS -$ -$ -$ -$ -$ -$ 1,162,390$ -$ -$ 1,162,390$ KENNEDY SIDEWALK BETWEEN LGB AND ENGELWOOD Project 813-0241 PROPOSED STREETS PROGRAM Street Improvements C - 80 Project Name Winchester Boulevard Complete Streets Final Design Project Number 813-0238 Department Parks & Public Works Project Manager Transportation & Mobility Manager: Ying Smith Description This project will fund the conceptual engineering and final design for Complete Streets improvements on Winchester Boulevard. Location This project location is Winchester Boulevard between Blossom Hill Road and Knowles Drive (Town limits). Project Background Winchester Boulevard is a major arterial street parallel to Highway 17, which borders both the Town of Los Gatos and the City of Monte Sereno. The Los Gatos Bicycle and Pedestrian Master Plan (BPMP) identifies the construction of Class IV bike lanes along Winchester Boulevard as an improvement project. The construction of Winchester Class IV Bikeway is included as a separate project (813-0240). Complete Streets treatments will likely include enhanced bike lanes, pedestrian crossing, sidewalk improvements, pedestrian refuse islands, landscaped medians, intersection modifications, and stormwater retention. In December 2019, the Town selected Kimley-Horn and Associates, Inc. as the consultant to complete engineering design. The conceptual engineering work is expected to be completed by the end of 2020. The Final Design for the Winchester Boulevard Complete Streets improvements is one of the five candidate projects submitted to the Measure B Bicycle and Pedestrian Competitive Grant Program. The local funds included in this project’s budget is the estimated local match amount. In future years, additional funds will be needed for construction. Staff will continue to seek grant funding to complete this project. Operating Budget Impacts Engineering staff time for the design, construction inspection, and management will be charged to the project as it is delivered. PROPOSED STREETS PROGRAM Street Improvements C - 81 Project Components & Estimated Timeline Fall 2020 Conceptual Design Complete Conceptual design Fall 2021 Final Design Complete right-of-way certificate and final design (pending funding) TBD Construction Begin and complete construction Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ 200,053$ 79,948$ -$ 79,948$ 463,250$ -$ -$ -$ 743,250$ GRANTS & AWARDS - - - - - 996,000 - - - 996,000 TOTAL SOURCE OF FUNDS -$ 200,053$ 79,948$ -$ 79,948$ 1,459,250$ -$ -$ -$ 1,739,250$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - 200,053 79,948 - 79,948 463,250 - - - 743,250 TOTAL GFAR -$ 200,053$ 79,948$ -$ 79,948$ 463,250$ -$ -$ -$ 743,250$ GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consul;tant Services - - - - - - - - - - Project Construction Expenses - - - - - 996,000 - - - 996,000 TOTAL GRANTS & AWARDS -$ -$ -$ -$ 996,000$ -$ -$ -$ 996,000$ TOTAL USE OF FUNDS -$ 200,053$ 79,948$ -$ 79,948$ 1,459,250$ -$ -$ -$ 1,739,250$ WINCHESTER BOULEVARD COMPLETE STREETS Project 813-0238 PROPOSED STREETS PROGRAM Street Improvements C - 82 PROPOSED STREETS PROGRAM Bridge Projects C - 83 PROJECT LOCATIONS A Quito Road - Bridge Replacement B Highway 17 Bicycle & Pedestrian Bridge – Design PROPOSED STREETS PROGRAM Bridge Projects C - 84 PROGRAM SECTION DIRECTORY PAGE 0801 Quito Road - Bridge Replacement C – 86 0803 Highway 17 Bicycle & Pedestrian Bridge - Design C – 88 PROPOSED STREETS PROGRAM Bridge Projects C - 85 The Streets Program’s Bridge Projects section contains Capital Improvement Program projects that repair, replace, or rehabilitate a deficient bridge structure as the primary scope of work. Bridge structure safety falls under the guidance of state and federal regulations, and bridge projects are often driven by available funding from these jurisdictions, such as Caltrans grant programs or the federal Highway Bridge Replacement and Rehabilitation (HBRR) program. Los Gatos does not have a designated funding source for repairing, maintaining, and improving the Town’s bridges, and relies upon grant programs for major bridge improvement projects. BRIDGE PROJECTS SUMMARY Carryforward Projects 0801 Quito Road - Bridge Replacement 64,594$ 285,087$ -$ -$ -$ -$ 349,681$ 0803 Hwy 17 Bicycle & Pedestrian Bridge-Design 234,000 - 5,430,303 - - - 5,664,303 Total Bridge Projects 298,594$ 285,087$ 5,430,303$ -$ -$ -$ 6,013,984$ Expended Through 2019/20 Total Budgeted 2023/24 Budget 2022/23 Budget 2021/22 Budget 2020/21 Budget & Carryfwd* FY 2020/21 - 2024/25 CAPITAL IMPROVEMENT PROGRAM BRIDGE PROJECTS 2024/25 Budget * Total FY 2019/20 Carryforward $235,087 PROPOSED STREETS PROGRAM Bridge Projects C - 86 Project Name Quito Road - Bridge Replacement Project Number 818-0801 Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen Description This project funds the Town’s portion of the replacement cost for two bridges on Quito Road to improve roadway safety and provide adequate storm water flow capacity in the creek under the bridge. Location The two Quito Road bridges span a tributary of San Tomas Aquino Creek. The bridges are located on Quito Road in the vicinity of Old Adobe Road, approximately 1½ miles north of Highway 9, on the common boundary line between the City of Saratoga and the Town of Los Gatos. Project Background San Tomas Aquino Creek is under the jurisdiction of the Santa Clara Valley Water District (SCVWD), while the replacement of the bridges is the shared responsibility of the City of Saratoga and the Town of Los Gatos. Both bridges are approximately ninety years old and have been classified “structurally deficient” under Caltrans guidelines. In addition, both bridges are not adequate to receive 100-year flood flows. In 2001, the City of Saratoga, the project sponsor, secured partial funding (80%) through the federal Highway Bridge Replacement and Rehabilitation (HBRR) program to replace both bridges with wider span structures that will allow the 100-year design flood flow to pass underneath. Saratoga is the lead agency to oversee the design, environmental, right-of-way acquisition, and construction services for the project. The City of Saratoga, the Town of Los Gatos, and SCVWD agreed to share the duties and responsibilities for the project and the remaining 20% local match funding requirement. After further evaluation of the bridges, it was determined that Quito Road would require reconstruction at each end of the bridge, which in turn requires additional right-of-way acquisitions and environmental reviews under both the State of California (Caltrans) and federal regulations. These changes have made it necessary to redesign this project, significantly increasing the estimated costs. The City of Saratoga has applied for additional funding from Caltrans due to the redesign. As a result of the additional project costs, the local funding match from the City of Saratoga, the Town of Los Gatos, and the SCVWD has increased from $155,000 to $238,000 for each agency. Based on the April 2019 schedule from the City of Saratoga, the construction of these bridges is anticipated to be completed by 2021. Operating Budget Impacts Engineering staff time for coordination of this project with the City of Saratoga is incorporated into the Saratoga Operating Budget. HW Y 8 5 POLLARD R D QUITO RD PROPOSED STREETS PROGRAM Bridge Projects C - 87 Project Components & Estimated Timeline Jan 2001 Grant Funding The City of Saratoga obtained grant funding from the federal HBRR program. Oct 2001 Cooperative Agreement Council approved a cooperative agreement with the City of Saratoga and SCVWD for the replacement of the two bridges. May 2002 Preliminary Design City of Saratoga started preliminary design. 2013 Right of way Right of way acquisition process is ongoing and environmental permitting is underway. 2015 Final Design Design completed and project bidding by the City of Saratoga. April 2020 Construction Start Begin reconstruction of bridge. Summer 2021 Completion Construction is anticipated to be complete in 2021. Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 64,594$ -$ 235,087$ 50,000$ 285,087$ -$ -$ -$ -$ 349,681$ TOTAL SOURCE OF FUNDS 64,594$ -$ 235,087$ 50,000$ 285,087$ -$ -$ -$ -$ 349,681$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 64,594 - 235,087 50,000 285,087 - - - - 349,681 TOTAL GFAR 64,594$ -$ 235,087$ 50,000$ 285,087$ -$ -$ -$ -$ 349,681$ TOTAL USE OF FUNDS 64,594$ -$ 235,087$ 50,000$ 285,087$ -$ -$ -$ -$ 349,681$ QUITO ROAD - BRIDGE REPLACEMENT Project 818-0801 PROPOSED STREETS PROGRAM Bridge Projects C - 88 LOS GATOS BLVDHWY 17N SANTA CRUZ AVBLOSSOM H I L L R D SHANNO N R D UNIVERSITY AV Project Name Highway 17 Bicycle & Pedestrian Bridge - Design Project Number 818-0803 Department Parks & Public Works Project Manager Transportation & Mobility Manager: Ying Smith Description This project will fund the preliminary design, environmental clearance, and final design for potential bicycle and pedestrian bridge over Highway 17. Location This project is located at Blossom Hill Road or Nino Way over Highway 17. Project Background Highway 17 presents a barrier for bicyclists and pedestrians wanting to cross from one side of Los Gatos to the other. Current crossings are largely vehicle focused and often uncomfortable for other transportation modes. This is a suggested path included in the Safe Routes to School Phase 1 Study. In September 2019, the Town selected BKF Engineers as the consultant and officially kicked off the project. The feasibility analysis and conceptual engineering work is expected to be completed by the end of 2020. At its March 3, 2020 meeting, the Town Council approved the project’s Purpose and Need and authorized proceeding with design alternatives for a separate bicycle and pedestrian overcrossing. The Final Design phase will include environmental clearance, right-of-way, and final design, estimated to be approximately $3.7 million. Staff submitted a Measure B grant application to seek funding for the final design of this project. The local match amount is included in this project’s budget. The project schedule is contingent upon the Measure B award.   In future years, additional funds will be needed for construction. The construction cost will be in the $20 to $30 million range. Staff will continue to seek grant funding to complete this project. Operating Budget Impacts This project will use staff time for project management. Staff time associated with these projects will be charged to the project as it is delivered. PROPOSED STREETS PROGRAM Bridge Projects C - 89 Project Components & Estimated Timeline Spring 2020 Preliminary Design Project design & development Spring 2023 Environmental Clearance and Final Design Complete environmental clearance and final design TBD Construction Complete construction Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ -$ -$ -$ 946,210$ -$ -$ -$ 946,210$ TRAFFIC MITIGATION - 147,005 - - - - - - - 147,005 GRANTS & AWARDS - 86,995 - - - 4,484,093 - - - 4,571,088 TOTAL SOURCE OF FUNDS -$ 234,000$ -$ -$ -$ 5,430,303$ -$ -$ -$ 5,664,303$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - - - 946,210 - - - 946,210 TOTAL GFAR -$ -$ -$ -$ -$ 946,210$ -$ -$ -$ 946,210$ TRAFFIC MITIGATION Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - 147,005 - - - - - - - 147,005 TOTAL TRAFFIC MITIGATION -$ 147,005$ -$ -$ -$ -$ -$ -$ -$ 147,005$ GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - 86,995 - - - 4,484,093 - - - 4,571,088 TOTAL GRANTS & AWARDS -$ 86,995$ -$ -$ -$ 4,484,093$ -$ -$ -$ 4,571,088$ TOTAL USE OF FUNDS -$ 234,000$ -$ -$ -$ 5,430,303$ -$ -$ -$ 5,664,303$ HIGHWAY 17 BICYCLE AND PEDESTRIAN BRIDGE - DESIGN Project 818-0803 PROPOSED STREETS PROGRAM Bridge Projects C - 90 Parks Program This Page Intentionally Left Blank PROPOSED PARKS AND TRAILS PROGRAM D - 1 PARK PROJECT DIRECTORY 4605 Parks Playground Fibar Project D – 6 4609 Creek Trail & Parks Pathway & Parking Lot Seal Coat and Striping D – 8 4202 Town Plaza Turf Repairs D – 10 4006 Outdoor Fitness Equipment D – 12 4508 Vegetation Management – Town-wide D – 14 TRAIL PROJECT DIRECTORY 4504 Open Space Trail Upgrades D – 20 4507 Forbes Mill Footbridge Improvements D – 22 4503 Charter Oaks Trail Repair D – 24 4505 Trailhead Connector Project D – 26 PROPOSED PARKS AND TRAILS PROGRAM Park Improvement Projects D - 2 PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D - 3 PROJECT LOCATIONS A Parks Playground Fibar Project B Creek Trail & Parks Pathway & Parking Lot Seal Coat and Striping C Town Plaza Turf Repairs D Outdoor Fitness Equipment – Balzer Field E Vegetation Management – Town-wide PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D - 4 PROGRAM SECTION DIRECTORY PAGE 4605 Parks Playground Fibar Project D – 6 4609 Creek Trail & Parks Pathway & Parking Lot Seal Coat & Striping D – 8 4202 Town Plaza Turf Repairs D – 10 4006 Outdoor Fitness Equipment D – 12 4508 Vegetation Management – Town-wide D – 14 PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D - 5 The Parks Program’s Park Improvement Projects section contains Capital Improvement Program projects that repair or improve a Town park as the primary scope of work. Typical park improvement projects include parking lot, walkway, and basketball or tennis court resurfacing; and park equipment or facility upgrades. The Park Improvement Projects section does not have ongoing programs; all projects are considered one-time projects. The exception to this is the Parks Fibar replacement project. Because Fibar requires regular replacement and infill, this project is scheduled as a bi-annual project. One-time park improvement projects are prioritized based on health and safety issues, available funding sources, infrastructure impacts, project costs, and community impacts. Los Gatos does have Park Construction Tax Revenue as a designated funding source for the Parks operating program budget; however, tax receipts are limited to approximately $11,000 per year, and are not sufficient for a capital program. In addition to GFAR funding, grants, in-lieu fees, and CDBG funds are pursued and utilized for park improvements when available. PARK IMPROVEMENT PROJECTS SUMMARY * Total FY 2019/20 Carryforward $850,247 Unfunded Projects • Oak Meadow Park Upgrades • Civic Center Irrigation System Replacement & Upgrade • Turf Renovations - Various Parks • Oak Meadow Park Fencing Upgrades • Oak Meadow Park Restroom Expansion • Park Rehabilitation – La Rinconada Park • Park Rehabilitation – Live Oak Manor Park • Park Rehabilitation – Blossom Hill Park • Plaza Park Improvements PARKS Carryforward Projects 4605 Parks Playground Fibar Project 63,460$ 61,540$ -$ 25,000$ -$ 25,000$ 175,000$ 4609 Creek Trail & Parks Path & Parking Lot Seal & Striping - 225,000 - - - - 225,000 4202 Town Plaza Turf Repairs 8,116 28,000 - - - - 36,116 4006 Outdoor Fitness Equipment - 60,000 - - - - 60,000 4508 Vegetation Management - Town-wide - 500,707 - - - - 500,707 New Projects Total Park Improvement Projects 71,575$ 875,247$ -$ 25,000$ -$ 25,000$ 996,823$ 2020/21 Budget & Carryfwd* 2021/22 Budget 2022/23 Budget 2023/24 Budget FY 2020/21 - 2024/25 CAPITAL IMPROVEMENT PROGRAM PARK IMPROVEMENT PROJECTS Expended Through 2019/20 2024/25 Budget Total Budgeted PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D - 6 Project Name Parks Playground Fibar Project Project Number 831-4605 Department Parks & Public Works Project Manager Superintendent: Jim Harbin Description This project will replace fibar material at all Town playgrounds. Location This project will be completed at various parks in Los Gatos. Project Background Several Town parks have playground structures that are heavily used by children and their families. Playground safety codes require that the fibar material be spread under and around playground structures to prevent injury to children. Fibar replacement is required when the material is below a specific depth near the playground structure. Fibar is a wood product that degrades over time based on foot traffic and weather conditions. This material should be replaced on a regular, as needed basis. This is an annual CIP project to improve the safety of the Town’s playgrounds. Operating Budget Impacts This project will use staff time for construction inspection and management. The staff time for this project is included in the Parks and Public Works Department’s FY 2020/21 Operating Budget. TOWN-WIDE PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D - 7 Project Components & Estimated Timeline Summer 2019 Scope Project development Spring 2020 Bid Process Project bidding & contract award Summer 2020 Construction Project construction Fall 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) G FAR 63,460$ -$ 36,540$ 25,000$ 61,540$ -$ 25,000$ -$ 25,000$ 175,000$ TOTAL SOURCE OF FUNDS 63,460$ -$ 36,540$ 25,000$ 61,540$ -$ 25,000$ -$ 25,000$ 175,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) G FAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 63,460 - 36,540 25,000 61,540 - 25,000 - 25,000 175,000 TOTAL GFAR 63,460$ -$ 36,540$ 25,000$ 61,540$ -$ 25,000$ -$ 25,000$ 175,000$ TOTAL USE OF FUNDS 63,460$ -$ 36,540$ 25,000$ 61,540$ -$ 25,000$ -$ 25,000$ 175,000$ PARKS PLAYGROUND FIBAR PROJECT Project 831-4605 PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D - 8 H W Y 9 W M A I N S T HWY 17N SANTA CRUZ AVUNIVERSITY AV TOWN-WIDE Project Name Creek Trail & Park Pathway & Parking Lot Seal Coat & Striping Project Number 831-4609 Department Parks & Public Works Project Manager Superintendent: Jim Harbin Description The project will resurface and restripe park parking lots, pathways, and sections of the Los Gatos Creek Trail. Location The project is located at Belgatos Park, Blossom Hill Park, Live Oak Manor Park, Oak Meadow Park, and the Los Gatos Creek Trail. Project Background The parking lots located in parks and the Los Gatos Creek Trail are heavily used on a daily basis. In order to keep their surfaces in good condition and prevent long term wear and damage, the parking lots and trails need to be resurfaced and striped. This project is necessary to prevent future damages to existing pavement surfaces in the future. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D - 9 Project Components & Estimated Timeline Summer 2019 Design Project design & development Summer 2020 Bid Process Project bidding & contract award Summer 2020 Construction Project construction Fall 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ 225,000$ -$ 225,000$ -$ -$ -$ -$ 225,000$ TOTAL SOURCE OF FUNDS -$ -$ 225,000$ -$ 225,000$ -$ -$ -$ -$ 225,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 225,000 - 225,000 - - - - 225,000 TOTAL GFAR -$ -$ 225,000$ -$ 225,000$ -$ -$ -$ -$ 225,000$ TOTAL USE OF FUNDS -$ -$ 225,000$ -$ 225,000$ -$ -$ -$ -$ 225,000$ CREEK TRAIL, PARKS PATHS & PARKING LOTS SEAL AND STRIPING Project 831-4609 PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D - 10 E MAIN STHWY 17N SANTA CRUZUNIVERSITY AVAV Project Name Town Plaza Turf Repairs Project Number 831-4202 Department Parks & Public Works Project Manager Superintendent: Jim Harbin Description This project will renovate the turf at Plaza Park. Location The project is located at Town Plaza Park, at the corner of West Main Street and Santa Cruz Avenue. Project Background Plaza Park, located in the heart of downtown Los Gatos, is a popular park and hosts a variety of community events, such as Jazz on the Plazz and the Farmer’s Market. Because of the amount of high foot traffic at this location, the turf is heavily impacted. This project will remove the existing sod and soil. New soil will be added to the area to enhance root growth and to re-grade the ground to mitigate standing water issues. Additionally, along with the installation of new turf grass, minor changes to the irrigation system will be completed to maximize water coverage. The turf was last replaced around 2010. The project will be completed during a period when there is the least impact on scheduled downtown events. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D - 11 Project Components & Estimated Timeline Summer 2020 Design Project design & development Fall 2020 Bid Process Project bidding & contract award Spring 2021 Construction Project construction Spring 2021 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) G FAR 8,116$ -$ 28,000$ -$ 28,000$ -$ -$ -$ -$ 36,116$ TOTAL SOURCE OF FUNDS 8,116$ -$ 28,000$ -$ 28,000$ -$ -$ -$ -$ 36,116$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) G FAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 8,116 - 28,000 - 28,000 - - - - 36,116 TOTAL GFAR 8,116$ -$ 28,000$ -$ 28,000$ -$ -$ -$ -$ 36,116$ TOTAL USE OF FUNDS 8,116$ -$ 28,000$ -$ 28,000$ -$ -$ -$ -$ 36,116$ TOWN PLAZA TURF REPAIRS Project 831-4202 PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D - 12 Project Name Outdoor Fitness Equipment Project Number 831-4006 Department Parks & Public Works Project Manager Superintendent: Jim Harbin Description This project will install outdoor fitness equipment. Location This project is located at the Balzer Field parking area. Project Background The Town was awarded an outdoor fitness rig after attending a California Parks & Recreation Society conference and participating in a competition. The Town has received equipment that is valued at $30,000 and Town staff will install the equipment at the Balzer Field Parking Lot. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D - 13 Project Components & Estimated Timeline Summer 2019 Scope Project design & development Summer 2020 Bid Process Project bidding & contract award Summer 2020 Construction Project construction Summer 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$ TOTAL SOURCE OF FUNDS -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 60,000 - 60,000 - - - - 60,000 TOTAL GFAR -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$ TOTAL USE OF FUNDS -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$ OUTDOOR FITNESS EQUIPMENT Project 831-4006 PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D - 14 Project Name Vegetation Management – Town-wide Project Number 832-4508 Department Parks & Public Works Project Manager Superintendent: Jim Harbin Description This project funds an ecological assessment to provide guidance for fuel removal in Town open space and right-of-way and the first year of open space fuel reduction. Location The project location is Town open spaces and rights-of-way. Project Background The FEMA-approved Santa Clara Operational Area Hazard Mitigation Plan lists the wildfire hazard for the Town of Los Gatos as “high.” The funding allows for an ecological assessment to provide guidance for fuel removal in Town open spaces and rights-of-way, and funding for the first year of open space fuel reduction. The Town has applied for a FEMA grant for vegetation management work and a portion of these funds may be used for as a funding match for that grant. Operating Budget Impacts This project will use staff time for coordination of the assessment and fuel reduction. Parks staff time associated with this project will be charged to the project as it is delivered. TOWN-WIDE PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D - 15 Project Components & Estimated Timeline Fall 2019 Scope Project scope development Winter 2020 RFP Process Project RFP for ecological assessment Summer 2020 Bid Process Bid to implement fuel reduction Fall 2020 Implementation First season of fuel reduction Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ 500,707$ -$ 500,707$ -$ -$ -$ -$ 500,707$ TOTAL SOURCE OF FUNDS -$ -$ 500,707$ -$ 500,707$ -$ -$ -$ -$ 500,707$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 500,707 - 500,707 - - - - 500,707 TOTAL GFAR -$ -$ 500,707$ -$ 500,707$ -$ -$ -$ -$ 500,707$ TOTAL USE OF FUNDS -$ -$ 500,707$ -$ 500,707$ -$ -$ -$ -$ 500,707$ VEGETATION MANAGEMENT - TOWN-WIDE Project 832-4508 PROPOSED PARKS & TRAILS PROGRAM Park Improvement Projects D - 16 PROPOSED PARKS & TRAILS PROGRAM Trail Improvement Projects D - 17 PROJECT LOCATIONS A Open Space Trail Upgrades B Forbes Mill Footbridge Improvements C Charter Oaks Trail Repair D Trailhead Connector Project PROPOSED PARKS & TRAILS PROGRAM Trail Improvement Projects D - 18 PROGRAM SECTION DIRECTORY PAGE 4504 Open Space Trail Upgrades D – 20 4507 Forbes Mill Footbridge Improvements D – 22 4503 Charter Oaks Trail Repair D – 24 4505 Trailhead Connector Project D – 26 PROPOSED PARKS & TRAILS PROGRAM Trail Improvement Projects D - 19 The Parks Program’s Trail Improvement Projects section contains Capital Improvement Program projects that construct, repair, or improve a Town trail as the primary scope of work. Typical trail improvement projects include pathway construction or resurfacing. TRAIL IMPROVEMENT PROJECTS SUMMARY * Total FY 2019/20 Carryforward $683,812 ` Carryforward Projects 4504 Open Space Trail Upgrades -$ 152,000$ -$ -$ -$ -$ 152,000$ 4507 Forbes Mill Footbridge Improvements 30,603 61,224 - - - - 91,828 4503 Charter Oaks Trail Repair Project 72,942 440,109 - - - - 513,051 4505 Trailhead Connector 486,961 30,479 3,262,500 - - - 3,779,940 New Projects Total Trail Improvement Projects 590,506$ 683,812$ 3,262,500$ -$ -$ -$ 4,536,819$ FY 2020/21 - 2024/25 CAPITAL IMPROVEMENT PROGRAM 2022/23 Budget Expended Through 2019/20 2023/24 Budget TRAIL IMPROVEMENT PROJECTS Total Budgeted 2020/21 Budget & Carryfwd* 2021/22 Budget 2024/25 Budget PROPOSED PARKS & TRAILS PROGRAM Trail Improvement Projects D - 20 Project Name Open Space Trail Upgrades Project Number 832-4504 Department Parks & Public Works Project Manager Superintendent: Jim Harbin Description This project will repair and replace old damaged retaining walls, fences, and embankments along the trails in the Town’s open spaces. Location This project is located at Santa Rosa Open Space, Heintz Open Space, and Belgatos Park. Project Background The Town has a number of open space preserves that are under its jurisdiction. There are several public trail networks that traverse the open space preserves in the hillsides. The aging process has deteriorated a number of retaining walls and embankments along some trail sections. Without proper repair and replacement, the possibility of failure of the trails will increase greatly. This project will repair and replace several retaining walls that are supporting the trails and their embankments. In addition, this project will improve the drainage system around the retaining walls to prevent further erosion of the trails. This project will also address two bridges at Belgatos Park. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. TOWN-WIDE PROPOSED PARKS & TRAILS PROGRAM Trail Improvement Projects D - 21 Project Components & Estimated Timeline Summer 2020 Design Project design & development Spring 2021 Bid Process Project bidding & contract award Summer 2021 Construction Project construction Winter 2021 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR Open Space Reserve Fund -$ -$ 152,000$ -$ 152,000$ -$ -$ -$ -$ 152,000$ TOTAL SOURCE OF FUNDS -$ -$ 152,000$ -$ 152,000$ -$ -$ -$ -$ 152,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 152,000 - 152,000 - - - - 152,000 TOTAL GFAR -$ -$ 152,000$ -$ 152,000$ -$ -$ -$ -$ 152,000$ TOTAL USE OF FUNDS -$ -$ 152,000$ -$ 152,000$ -$ -$ -$ -$ 152,000$ OPEN SPACE TRAIL UPGRADES Project 832-4504 PROPOSED PARKS & TRAILS PROGRAM Trail Improvement Projects D - 22 Project Name Forbes Mill Footbridge Improvements Project Number 832-4507 Department Parks & Public Works Project Manager Superintendent: Jim Harbin Description The project will provide pathway lighting across the 400-foot span of the pedestrian bridge and installation of additional art panels. Location The project is located on the pedestrian bridge between Forbes Mill and Old Town across Highway 17. Project Background Forbes Mill footbridge is a heavily used pathway crossing Highway 17 between the Main Street businesses, Civic Center, and high school on the east side of the freeway, and the downtown on the west. The interior walls of the walkway are decorated with murals painted by students over the past decades. The pathway structure once had a lighting system but fell into disrepair several years ago and was removed. This left the pathway dark in the evening, which has prompted concerns from residents. The installation of footbridge improvements in 2018 included solar LED lighting for the pathway. Staff is currently monitoring this install to ensure the lights meet long-term needs. This project will also install additional art panels to occupy the remaining space. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. HWY 9 E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV PROPOSED PARKS & TRAILS PROGRAM Trail Improvement Projects D - 23 Project Components & Estimated Timeline Fall 2018 Design Project design & development Fall 2018 Bid Process Project bidding & contract award Winter 2019 Construction Project construction Summer 2020 Completion Project completion and monitoring Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 27,397$ 3,207$ 61,224$ -$ 61,224$ -$ -$ -$ -$ 91,828$ TOTAL SOURCE OF FUNDS 27,397$ 3,207$ 61,224$ -$ 61,224$ -$ -$ -$ -$ 91,828$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 27,397 3,207 61,224 - 61,224 - - - - 91,828 TOTAL GFAR 27,397$ 3,207$ 61,224$ -$ 61,224$ -$ -$ -$ -$ 91,828$ TOTAL USE OF FUNDS 27,397$ 3,207$ 61,224$ -$ 61,224$ -$ -$ -$ -$ 91,828$ FORBES MILL FOOTBRIDGE IMPROVEMENTS Project 832-4507 PROPOSED PARKS & TRAILS PROGRAM Trail Improvement Projects D - 24 HWY 17WINCHESTER BLVDLOS GATOS BLVDHW Y 8 5 LA R K A V KNOWLES Project Name Charter Oaks Trail Repair Project Number 832-4503 Department Parks & Public Works Project Manager PPW Assistant Director/Town Engineer: Lisa Petersen Description This project will repair the storm damage on the Los Gatos Creek Trail near Charter Oaks, which includes damage to the fencing and asphalt pathway. Location This project is located on the Los Gatos Creek Trail near Charter Oaks. Project Background The existing trail is adjacent to Los Gatos Creek and was damaged by flooding during the winter storms of 2017. The impacts of the storm included damage to the fencing and to the asphalt concrete pathway. The trail is well used by the public and the damage has negatively impacted trail users by making the trail more difficult to use. Funds for this project will be provided by FEMA. Subsequent to the trail repair work, this project will further evaluate improvements along the trail from Lark Avenue towards Highway 85 utilizing Community Benefit funds in the amount of $350,000 from the Albright project. This project scope will be determined through community outreach efforts for construction in FY 2020/21. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED PARKS & TRAILS PROGRAM Trail Improvement Projects D - 25 Project Components & Estimated Timeline Summer 2020 Design Project design & development Spring 2020 Bid Process Project bidding & contract award Summer 2021 Construction Project construction Fall 2021 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 109$ -$ 364,891$ -$ 364,891$ -$ -$ -$ -$ 365,000$ GRANTS 72,833 - 75,218 - 75,218 - - - - 148,051$ TOTAL SOURCE OF FUNDS 72,942$ -$ 440,109$ -$ 440,109$ -$ -$ -$ -$ 513,051$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 109 - 364,891 - 364,891 - - - - 365,000 TOTAL GFAR 109$ -$ 364,891$ -$ 364,891$ -$ -$ -$ -$ 365,000$ GRANTS &AWARDS Salaries and Benefits - - - - - - - - - - Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 72,833 - 75,218 - 75,218 - - - - 148,051 TOTAL GRANTS &AWARDS 72,833$ -$ 75,218$ -$ 75,218$ -$ -$ -$ -$ 148,051$ TOTAL USE OF FUNDS 72,942$ -$ 440,109$ -$ 440,109$ -$ -$ -$ -$ 513,051$ CHARTER OAKS TRAIL REPAIR Project 832-4503 PROPOSED PARKS & TRAILS PROGRAM Trail Improvement Projects D - 26 H W Y 9 HWY 17N SANTA CRUZ AVUNIVERSITY AV Project Name Trailhead Connector Project Project Number 832-4505 Department Parks & Public Works Project Manager PPW Assistant Director/Town Engineer: Lisa Petersen Description This project will fund the design and construction of a trailhead connection for Los Gatos Creek Trail to Highway 9. Location This project is located on the Los Gatos Creek Trail near Highway 9. Project Background This project will fund the design and construction of a trailhead connection for Los Gatos Creek Trail to Highway 9. The project is an identified priority within Measure B and the Bicycle and Pedestrian Plan. The Council approved the staff recommendation for the next steps on this project in June 2017. Caltrans approved the Authorization to Proceed with Preliminary Engineering, also known as E-76 approval, on December 13, 2018. In February 2019 the Town issued a Request for Proposal for the preliminary engineering and environmental clearance phase, which will take approximately 12 months. If funding for construction is secured, the project would begin construction in 2020/21 at the earliest. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED PARKS & TRAILS PROGRAM Trail Improvement Projects D - 27 Project Components & Estimated Timeline Fall 2020 Design Project design & development Pending Bid Process Project bidding & contract award Pending Construction Project construction Pending Completion Project completion Prior Yrs Actuals 2019/20 Adjusted 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 214$ 174,226$ 143,747$ 30,479$ -$ 30,479$ -$ -$ -$ -$ 174,440$ GRANTS & AWARDS - 343,000 343,000 - - - 3,262,500 - - - 3,605,500$ TOTAL SOURCE OF FUNDS 214$ 517,226$ 486,747$ 30,479$ -$ 30,479$ 3,262,500$ -$ -$ -$ 3,779,940$ ` 2019/20 Adjusted 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 214 174,226 143,747 30,479 - 30,479 - - - - 174,440 TOTAL GFAR 214 174,226 143,747 30,479 - 30,479 - - - - 174,440 GRANTS &AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - - Consultant Services - - - - - - - - - - - Project Construction Expenses - 343,000 343,000 - - - 3,262,500 - - - 3,605,500 TOTAL GRANTS &AWARDS -$ 343,000$ 343,000$ -$ -$ -$ 3,262,500$ -$ -$ -$ 3,605,500$ TOTAL USE OF FUNDS 214$ 517,226$ 486,747$ 30,479$ -$ 30,479$ 3,262,500$ -$ -$ -$ 3,779,940$ TRAILHEAD CONNECTOR PROJECT Project 832-4505 PROPOSED PARKS & TRAILS PROGRAM Trail Improvement Projects D - 28 Public Facilities Program This Page Intentionally Left Blank PUBLIC FACILITIES DIRECTORY PROPOSED E - 1 TOWN INFRASTRUCTURE PROJECT DIRECTORY 2302 Building Replacement at Corporation Yard E – 6 2001 Facilities Assessment E – 8 2503 Library Carpet Replacement E – 10 2002 Town Beautification E – 12 2601 ADA Upgrade Public Restrooms – Adult Recreation Building E – 14 2117 ADA Restrooms and HR Offices E – 16 2116 Plaza Level Railings – Code Upgrade E – 18 2010 Waterproofing – Town-wide E – 20 2504 Sound Mitigation in Library Lobby E – 22 6004 Fire Suppression (Halon) for Server Rooms E – 24 2118 Police Headquarters Roof Repair E – 26 2206 Adult Recreation Center – Floor Repair E – 28 EQUIPMENT PROJECT DIRECTORY 6101 Information System Upgrade E – 34 6001 Audio/Video System Upgrade E – 36 6003 Town-Wide Document Imaging Project E – 38 2305 Engineering Document Archiving E – 40 6305 Silicon Valley Regional Interoperability Project (SVRIP) Service E – 42 6103 EOC Communication Upgrade E – 44 6104 IT Disaster Recovery Improvements E – 46 6301 Computer-Aided Dispatch and Records Management System (CAD/RMS) E – 48 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 2 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 3 PROJECT LOCATIONS A Building Replacement at Corporation Yard G Plaza Level Railing - Code Upgrade B Facilities Assessment H Waterproofing Town-wide C Library Carpet Replacement I Sound Mitigation in Library Lobby D Town Beautification J Fire Suppression (Halon) for Server Room E ADA Upgrade Public Restrooms – Adult Recreation Building K Police Headquarters Roof Repair F ADA Upgrade Staff Restroom – Civic Center L Adult Recreation Center – Floor Repair PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 4 PROGRAM SECTION DIRECTORY PAGE 2302 Building Replacement at Corporation Yard E – 6 2001 Facilities Assessment E – 8 2503 Library Carpet Replacement E – 10 2002 Town Beautification E – 12 2601 ADA Upgrade Public Restrooms – Adult Recreation Building E – 14 2117 ADA Restrooms and HR Offices E – 16 2116 Plaza Level Railing – Code Upgrade E – 18 2010 Waterproofing – Town-wide E – 20 2504 Sound Mitigation in Library Lobby E – 22 6004 Fire Suppression (Halon) for Server Rooms E – 24 2118 Police Headquarters Roof Repair E - 26 2206 Adult Recreation Center – Floor Repair E – 28 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 5 The Town Infrastructure & Facilities Projects section contains Capital Improvement Program projects that maintain or improve the Town’s public buildings and structures to keep them in a clean, safe, and functional condition. Town-owned buildings include the Civic Center, Library, Police Operations Center, Parks & Public Works Building, Corporation Yard and associated structures, and the following buildings leased to other agencies: the Los Gatos-Saratoga Community Education and Recreation headquarters building and the Adult Recreation Center (formerly the Neighborhood Center). Other Town facilities include the Venue, Tait Avenue, and Forbes Mill. Town Infrastructure and Facilities Projects are prioritized in consideration of the user needs, federal and state mandates, federal and state grant restrictions, and local community standards. The Community Development Department assumes responsibility for evaluating the overall conformance to the General Plan and the status of environmental assessment. The Parks & Public Works Department assumes responsibility for project design, planning, and construction. This section contains annual ongoing improvement projects as well as identified one-time projects. One-time infrastructure and facilities projects are prioritized based on health and safety issues, infrastructure impacts, available funding sources, project costs, and community needs. Los Gatos does not have a designated funding source for repairing, maintaining, and improving the Town’s public facilities; however, grants, CDBG funds, and donations are pursued and utilized when available. TOWN INFRASTRUCTURE & FACILITIES PROJECTS SUMMARY *Total FY 2019/20 Carryforward $1,975,285 Unfunded Projects • Civic Center Improvements • Deferred maintenance at Town-owned, leased properties • Deferred improvements to Town-owned properties Carryforward Projects 2302 Building Replacement at Corporation Yard 188,187$ 977,613$ 25,000$ 25,000$ 25,000$ 25,000$ 1,265,800$ 2001 Facilities Assessment 24,142 80,000 - - - - 104,142 2503 Library Carpet Replacement - 56,500 - - - - 56,500 2002 Town Beautification 102,702 16,924 10,000 10,000 10,000 10,000 159,625 2601 ADA Upgrade Public Restrooms - Adult Recreation Building 51,882 250,000 - - - - 301,882 2504 Sound Mitigation in Library Lobby - 22,000 - - - - 22,000 2118 Police Headquarters Roof Repair 47,752 2,248 - - - - 50,000 2117 ADA Restrooms and HR Offices - 450,000 - - - - 450,000 6004 Fire Suppression (Halon) for Server Rooms - 200,000 - - - - 200,000 2116 Plaza Level Railings - Code Upgrade - 30,000 - - - - 30,000 2010 Waterproofing Town-wide - 75,000 - - - - 75,000 New Projects 2206 Adult Recreation - Floor Repair - 100,000 - - - - 100,000 - - Total Infrastructure / Facility Projects 414,665$ 2,260,285$ 35,000$ 35,000$ 35,000$ 35,000$ 2,814,950$ 2022/23 Budget TOWN INFRASTRUCTURE & FACILITIES PROJECTS Total Budgeted 2023/24 Budget Expended Through 2019/20 2020/21 Budget & Carryfwd* FY 2020/21 - 2024/25 CAPITAL IMPROVEMENT PROGRAM 2024/25 Budget 2021/22 Budget PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 6 Project Name Building Replacement at Corporation Yard* Project Number 821-2302 Department Parks & Public Works Project Manager Facilities Manager: Dan Keller *This project was presented to Council as part of the Capital Improvement Program in FY 2015/16. A portion of these funds ($200,000) for this project was transferred to provide funding for the Almond Grove Street Reconstruction project. Description This project will replace an old building at the Parks and Public Works Department (PPW) Corporation Yard that is used for office space and evidence storage. Location This project is located at the PPW Corporation Yard (41 Miles Avenue). Project Background The maintenance lead staff has been using a small portable building located at the north side of the PPW Corporation Yard for their office facility. This building has deteriorated over the years and is becoming more difficult to maintain because of its aging infrastructure. The existing building has several problems including a leaky roof and windows, a poor heating and cooling (HVAC) system, and lacks a restroom facility in the building. This building is also used partially by the Police Department as their evidence storage facility. Evidence must be stored and kept at a certain room temperature, which requires an updated HVAC system. To save costs, this project will relocate staffing to another building and reconstruct the existing building for storage only. Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time associated with these projects will be charged to the project as it is delivered. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 7 Project Components & Estimated Timeline Summer 2020 Design Project design & development Fall 2020 Bid Process Project bidding & contract award Winter 2021 Construction Project construction Spring 2021 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 75,942$ 112,245$ 952,613$ 25,000$ 977,613$ 25,000$ 25,000$ 25,000$ 25,000$ 1,265,800$ TOTAL SOURCE OF FUNDS 75,942$ 112,245$ 952,613$ 25,000$ 977,613$ 25,000$ 25,000$ 25,000$ 25,000$ 1,265,800$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 75,942 112,245 952,613 25,000 977,613 25,000 25,000 25,000 25,000 1,265,800 TOTAL GFAR 75,942$ 112,245$ 952,613$ 25,000$ 977,613$ 25,000$ 25,000$ 25,000$ 25,000$ 1,265,800$ BUILDING REPLACEMENT AT CORPORATION YARD Project 821-2302 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 8 TOWN-WIDE Project Name Facilities Assessment Project Number 821-2001 Department Parks & Public Works Project Manager Facilities Manager: Dan Keller Description This project will fund a consultant to assess the condition of Town facilities. Location This project location is Town-wide. Project Background This project will assess the condition of Town facilities to determine current condition of equipment and building systems to assess priorities for repair versus replacements and to predict capital expenditures needed year by year for life-cycle scheduled work and replacement. Operating Budget Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2020/21 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 9 Project Components & Estimated Timeline Winter 2020 Design Project design & development Spring 2020 RFP Process Project RFP & contract award Fall 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 24,142$ -$ 80,000$ -$ 80,000$ -$ -$ -$ -$ 104,142$ TOTAL SOURCE OF FUNDS 24,142$ -$ 80,000$ -$ 80,000$ -$ -$ -$ -$ 104,142$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - 80,000 - 80,000 - - - - 80,000 Project Construction Expenses 24,142 - - - - - - - - 24,142 TOTAL GFAR 24,142$ -$ 80,000$ -$ 80,000$ -$ -$ -$ -$ 104,142$ TOTAL USE OF FUNDS 24,142$ -$ 80,000$ -$ 80,000$ -$ -$ -$ -$ 104,142$ FACILITIES ASSESSMENT Project 821-2001 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 10 Project Name Library Carpet Replacement Project Number 821-2503 Department Parks & Public Works Project Manager Facilities Manager: Dan Keller Description This project will replace large sections of the carpet squares in the children’s area that have started to fail. Location This project location is inside the Library at 100 Villa Avenue. Project Background The carpet in the children’s area of the Library is starting to mat, lift, and stain from extensive foot traffic, spilled food, and other accidents. This area of the Library is where the young kids play, listen to stories, and congregate for different activities on the carpet. Replacements of the furniture upholstery have occurred due to stains and failure, and this project will help complete the restoration of the space back to a high service level. Operating Budget Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2020/21 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 11 Project Components & Estimated Timeline Winter 2019 Design Project design & development Spring 2020 Bid Process Project bidding & contract award Summer 2020 Construction Project construction Summer 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR - - 56,500 - 56,500 - - - - 56,500 TOTAL SOURCE OF FUNDS -$ -$ 56,500$ -$ 56,500$ -$ -$ -$ -$ 56,500$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - 56,500 - 56,500 - - - - 56,500 Project Construction Expenses - - - - - - - - - - TOTAL GFAR -$ -$ 56,500$ -$ 56,500$ -$ -$ -$ -$ 56,500$ TOTAL USE OF FUNDS -$ -$ 56,500$ -$ 56,500$ -$ -$ -$ -$ 56,500$ LIBRARY CARPET REPLACEMENT Project 821-2503 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 12 TOWN-WIDE Project Name Town Beautification Project Number 821-2002 Department Parks & Public Works Project Manager Environmental Specialist: Marina Chislett Description This project funds Town-wide beautification projects on an annual, as-needed basis. Location This project location is Town-wide. Project Background The Town Beautification Program was established to provide improvements to enhance the Town’s beauty, particularly along public streets, sidewalks, and other Town property. One example is the Town’s Outside the Box Program which enhances the character of the community by adding artwork to utility boxes that are often targeted by graffiti vandals. Selected artwork contains environmental sustainability messages that include: alternative transportation, clean energy, clean creeks, community sustainability, and healthy lifestyles. In FY 2019/20 four utility boxes will be added to bring the total to 25, and another four are planned in FY 2020/21. Operating Budget Impacts The project will use staff time for program management and inspection. The staff time for this project will be included in the department’s FY 2020/21 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 13 Project Components & Estimated Timeline Winter 2019 Artist Recruitment Project noticing Summer 2020 Design Project submittals and development Summer 2020 Installation Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 94,240$ 8,462$ 6,924$ 10,000$ 16,924$ 10,000$ 10,000$ 10,000$ 10,000$ 159,625$ TOTAL SOURCE OF FUNDS 94,240$ 8,462$ 6,924$ 10,000$ 16,924$ 10,000$ 10,000$ 10,000$ 10,000$ 159,625$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 94,240 8,462 6,924 10,000 16,924 10,000 10,000 10,000 10,000 159,625 TOTAL GFAR 94,240$ 8,462$ 6,924$ 10,000$ 16,924$ 10,000$ 10,000$ 10,000$ 10,000$ 159,625$ TOTAL USE OF FUNDS 94,240$ 8,462$ 6,924$ 10,000$ 16,924$ 10,000$ 10,000$ 10,000$ 10,000$ 159,625$ TOWN BEAUTIFICATION PROJECTS Project 821-2002 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 14 Project Name ADA Upgrade Public Restrooms – Adult Recreation Building Project Number 821-2601 Department Parks & Public Works Project Manager Facilities Manager: Dan Keller Description This project will make ADA-compliant upgrades to the public restrooms at the Recreation Building. Location This project location is at the Adult Recreation Center at 208 E. Main Street. Project Background The upstairs restrooms are beyond their useful life and are very small and non-ADA compliance. The building serves seniors and having an accessible building is essential. This project shows the use of Community Development Block Grant (CDBG) funds as a supplemental funding source. The CDBG Entitlement Program provides grants on a formula basis to develop viable urban communities by providing a suitable living environment, among other goals. The grant program has specific requirements, and this is one of the few Town projects that meets the CDBG requirements. Operating Budget Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2020/2021 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 15 Project Components & Estimated Timeline Summer 2020 Design Project design & development Fall 2020 Bid Process Project bidding & contract award Spring 2021 Construction Project construction Summer 2021 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR Transfer from Facilities -$ -$ 183,000$ -$ 183,000$ -$ -$ -$ -$ 183,000$ GRANTS 51,882 - 67,000$ -$ 67,000$ - - - - 118,882$ TOTAL SOURCE OF FUNDS 51,882$ -$ 250,000$ -$ 250,000$ -$ -$ -$ -$ 301,882$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 183,000 - 183,000 - - - - 183,000 TOTAL GFAR -$ -$ 183,000$ -$ 183,000$ -$ -$ -$ -$ 183,000$ GRANTS & AWARDS Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - Consultant Services - - - - - - - - - Project Construction Expenses 51,882 - 67,000 - 67,000 - - - - 118,882 TOTAL GRANTS & AWARDS 51,882 - 67,000 - 67,000 - - - - 118,882 TOTAL USE OF FUNDS 51,882$ -$ 250,000$ -$ 250,000$ -$ -$ -$ -$ 301,882$ ADA UPGRADE PUBLIC RESTROOMS - ADULT RECREATION BUILDING PROJECT 821-2601 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 16 Project Name ADA Restrooms and HR Offices Project Number 821-2117 Department Parks & Public Works Project Manager Facilities Manager: Dan Keller Description This project will make ADA-compliant upgrades to the staff restrooms at the Civic Center and modify the HR offices. Location This project is located at the Civic Center (110 E. Main Street). Project Background The Building Inspectors have moved out of their previous space in the lower level of the Civic Center. The restrooms adjacent to this space are small non-ADA compliant restrooms. This project will upgrade the restrooms taking advantage of the available space to meet additional area requirements. In addition, this project will remodel the HR offices in the Civic Center. Operating Budget Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2020/21 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 17 Project Components & Estimated Timeline Winter 2019 Design Project design & development Spring 2020 Bid Process Project bidding & contract award Summer 2020 Construction Project construction Summer 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR - Transfer from Facilities -$ -$ 300,000$ 150,000$ 450,000$ -$ -$ -$ -$ 450,000$ TOTAL SOURCE OF FUNDS -$ -$ 300,000$ 150,000$ 450,000$ -$ -$ -$ -$ 450,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 300,000 150,000 450,000 - - - - 450,000 TOTAL GFAR -$ -$ 300,000$ 150,000$ 450,000$ -$ -$ -$ -$ 450,000$ TOTAL USE OF FUNDS -$ -$ 300,000$ 150,000$ 450,000$ -$ -$ -$ -$ 450,000$ ADA RESTROOMS AND HR OFFICES Project 821-2117 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 18 Project Name Plaza Level Railings – Code Upgrade Project Number 821-2116 Department Parks & Public Works Project Manager Facilities Manager: Dan Keller Description This project will adjust the railings around the upper deck of the Civic Center to be code compliant. Location This project location is on the deck of Town Hall (110 E. Main Street). Project Background The railings around the upper deck of the Civic Center have wide gaps that create a safety hazard with a risk of children falling through the gaps. This project will adjust the railings to be code compliant. Operating Budget Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2020/21 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 19 Project Components & Estimated Timeline Fall 2019 Design Project design & development Winter 2020 Bid Process Project bidding & contract award Spring 2020 Construction Project construction Summer 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) G FAR Transfer from Facilities -$ -$ 30,000$ -$ 30,000$ -$ -$ -$ -$ 30,000$ TOTAL SOURCE OF FUNDS -$ -$ 30,000$ -$ 30,000$ -$ -$ -$ -$ 30,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) G FAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 30,000 - 30,000 - - - - 30,000 TOTAL GFAR -$ -$ 30,000$ -$ 30,000$ -$ -$ -$ -$ 30,000$ TOTAL USE OF FUNDS -$ -$ 30,000$ -$ 30,000$ -$ -$ -$ -$ 30,000$ PLAZA LEVEL RAILINGS - CODE UPGRADE Project 821-2116 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 20 TOWN-WIDE Project Name Waterproofing -Town-wide Project Number 821-2010 Department Parks & Public Works Project Manager Facilities Manager: Dan Keller Description This project will waterproof a balcony and a roof at two Town facilities. Location The project is located at the Adult Recreation Center (208 E. Main Street) and the PPW Corporation Yard at 41 Miles Avenue. Project Background The roof of the engineering building at the PPW Corporation Yard is starting to show signs of age and potential leakage as it approaches its end of serviceable life. Recent HVAC improvements added new penetrations through this aging membrane, including relocation of a large HVAC unit in the center of the roof. The new roof will upgrade the membrane to a single ply cool roof which will also improve the building's energy conservation. At the Adult Recreation Center, the rear balcony for the two manager offices upstairs cantilevers over the activity room below. During heavy rainstorms, water leaks from under the thresholds upstairs into the middle of the room below. The membrane needs to be replaced which entails significant reconstruction of the sliding doors, siding, and balcony deck. Operating Budget Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2020/21 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 21 Project Components & Estimated Timeline Winter 2019 Design Project design & development Spring 2020 Bid Process Project bidding & contract award Summer 2020 Construction Project construction Fall 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR Transfer from Facilities -$ -$ 75,000$ -$ 75,000$ -$ -$ -$ -$ 75,000$ TOTAL SOURCE OF FUNDS -$ -$ 75,000$ -$ 75,000$ -$ -$ -$ -$ 75,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 75,000 - 75,000 - - - - 75,000 TOTAL GFAR -$ -$ 75,000$ -$ 75,000$ -$ -$ -$ -$ 75,000$ TOTAL USE OF FUNDS -$ -$ 75,000$ -$ 75,000$ -$ -$ -$ -$ 75,000$ WATERPROOFING - TOWN-WIDE Project 821-2010 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 22 Project Name Sound Mitigation in Library Lobby Project Number 821-2504 Department Parks & Public Works Project Manager Facilities Manager: Dan Keller Description This project will install sound baffling to the low ceiling in the Library lobby. Location This project location is inside the Library at 100 Villa Avenue. Project Background This is the second phase of sound reduction in the Library following successful installation of doors to the teen area in phase one. This project will install sound baffling to the ceiling in the Library lobby to help diffuse noise. Operating Budget Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2020/21 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 23 Project Components & Estimated Timeline Winter 2020 Design Project design & development Spring 2020 Bid Process Project bidding & contract award Summer 2020 Construction Project construction Fall 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR Transfer from Library Trust -$ -$ 22,000$ -$ 22,000$ -$ -$ -$ -$ 22,000$ TOTAL SOURCE OF FUNDS -$ -$ 22,000$ -$ 22,000$ -$ -$ -$ -$ 22,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 22,000 - 22,000 - - - - 22,000 TOTAL GFAR -$ -$ 22,000$ -$ 22,000$ -$ -$ -$ -$ 22,000$ TOTAL USE OF FUNDS -$ -$ 22,000$ -$ 22,000$ -$ -$ -$ -$ 22,000$ SOUND MITAGATION IN LIBRARY LOBBY Project 821-2504 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 24 TOWN-WIDE Project Name Fire Suppression (Halon) for Server Rooms Project Number 841-6004 Department Parks & Public Works Project Manager Facilities Manager: Dan Keller Description This project will install fire suppression systems that are specific for server rooms. Location This project is located at the Civic Center (110 East Main Street) and the Town of Los Gatos Police Operations Building (15900 Los Gatos Boulevard). Project Background Basic fire suppression systems use water-based sprinklers to protect infrastructure. Server rooms require different fire suppression to avoid damaging equipment in case the fire suppression is triggered. This project will install non-destructive gas suppression systems at main server rooms at essential facilities. Operating Budget Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2020/2021 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 25 Project Components & Estimated Timeline Spring 2020 Bid process Project bidding & contract award Summer 2020 Construction Project Construction Fall 2020 Completion Project completion FIRE SUPPRESSION (HALON) FOR SERVER ROOMS Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR - Transfer from Facilities -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$ TOTAL SOURCE OF FUNDS -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - 200,000 - 200,000 - - - - 200,000 TOTAL GFAR -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$ TOTAL USE OF FUNDS -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$ Project 841-6004 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 26 Project Name Police Headquarters Roof Repair Project Number 821-2118 Department Parks & Public Works Project Manager Facilities Manager: Dan Keller Description This project will replace the Police Headquarters roof with a new membrane. Location This project is located at the Police Headquarters building (110 East Main Street). Project Background The roof for the Police Headquarters wing of the civic center has reached the end of its useful life. The roof has a history of water leaks and since the removal of the HVAC system over the old dispatch center, the leaks have increased. This project will replace the roof with a new roof membrane to match the museum wing roof completed in 2017. Operating Budget Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2020/21 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 27 Project Components & Estimated Timeline Winter 2019 Bid process Project bidding & contract award Spring 2020 Construction Project Construction Summer 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR Transfer from Facilities -$ 47,752$ 2,248$ -$ 2,248$ -$ -$ -$ -$ 50,000$ TOTAL SOURCE OF FUNDS - 47,752 2,248 - 2,248 - - - - 50,000 Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - 47,752 2,248 - 2,248 - - - - 50,000 TOTAL GFAR - 47,752 2,248 - 2,248 - - - - 50,000 TOTAL USE OF FUNDS - 47,752 2,248 - 2,248 - - - - 50,000 POLICE HEADQUARTERS ROOF REPAIR 821-2118 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 28 Project Name Adult Recreation Center – Floor Repair Project Number 821-2206 Department Parks & Public Works Project Manager Facilities Manager: Dan Keller Description This project will replace the flooring in the multi-purpose room at the Adult Recreation Center. Location This project will take place at the Adult Recreation Center (208 East Main Street). Project Background The floor at the Adult Recreation Center has reached the end of its useful life. This project will replace the floor. Operating Budget Impacts The project will use staff time for construction management and inspection. The staff time for this project will be included in the department’s FY 2020/21 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 29 Project Components & Estimated Timeline Winter 2020 Bid process Project bidding & contract award Spring 2021 Construction Project Construction Summer 2021 Completion Project completion 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR -$ -$ 100,000$ 100,000$ -$ -$ -$ -$ 100,000$ TOTAL SOURCE OF FUNDS -$ -$ 100,000$ 100,000$ -$ -$ -$ -$ 100,000$ 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - Consultant Services - - - - - - - - - Project Construction Expenses - - 100,000 100,000 - - - - 100,000 TOTAL GFAR -$ -$ 100,000$ 100,000$ -$ -$ -$ -$ 100,000$ TOTAL USE OF FUNDS -$ -$ 100,000$ 100,000$ -$ -$ -$ -$ 100,000$ ADULT RECREATION CENTER - FLOOR REPAIR 821-2206 PROPOSED PUBLIC FACILITIES PROGRAM Town Infrastructure & Facilities Projects E - 30 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 31 PROJECT LOCATIONS A Information System Upgrade B Audio/Video System Upgrade C Town-Wide Document Imaging Project D Engineering Document Archiving E Silicon Valley Regional Interoperability Project (SVRIP) Service F EOC Communication Upgrade G IT Disaster Recovery Improvements H Computer-Aided Dispatch and Records Management System (CAD/RMS) PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 32 PROGRAM SECTION DIRECTORY PAGE 6101 Information System Upgrade E – 34 6001 Audio/Video System Upgrade E – 36 6003 Town-Wide Document Imaging Project E – 38 2305 Engineering Document Archiving E – 40 6305 Silicon Valley Regional Interoperability Project (SVRIP) Service E – 42 6103 EOC Communication Upgrade E – 44 6104 IT Disaster Recovery Improvements E – 46 6301 Computer-Aided Dispatch and Records Management System (CAD/RMS) E – 48 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 33 The Equipment Projects section contains Capital Improvement Program projects that provide new equipment; or replace, improve, or upgrade existing Town equipment. This section does not have ongoing equipment programs; all projects are considered one-time projects. One-time equipment capital improvement projects are prioritized based on service level considerations, available funding sources, project costs, and community impacts. Los Gatos does not have a designated funding source for new equipment or the replacement or upgrading of existing equipment; however, grants are pursued and utilized when available. EQUIPMENT PROJECTS SUMMARY Total FY 2019/20 Carryforward $921,291 Carryforward Projects 6101 Information System Upgrade 292,528$ 77,026$ -$ -$ -$ -$ 369,554$ 6001 Audio/Video System Upgrade 68,048 42,552 - - - - 110,600 6003 Town-wide Document Imaging Project 198,011 16,990 - - - - 215,000 2305 Engineering Document Archiving 48,284 11,716 - - - - 60,000 6305 Silicon Valley Regional Interoperability Project (SVRIP) Service 395,661 62,967 - - - - 458,628 6103 EOC Communications Upgrade 20,618 29,382 - - - - 50,000 6104 IT Disaster Recovery Improvements 30,155 169,845 - - - - 200,000 6301 Computer-Aided Dispatch and Records Management System 24,476 510,814 - - - - 535,290 New Projects Total Equipment Projects 1,077,781$ 921,291$ -$ -$ -$ -$ 1,999,072$ 2020/21 Budget & Carryfwd* FY 2020/21 - 2024/25 CAPITAL IMPROVEMENT PROGRAM Total Budgeted 2021/22 Budget 2022/23 Budget 2023/24 Budget 2024/25 Budget EQUIPMENT PROJECT SUMMARY BY PROGRAM Expended Through 2019/20 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 34 Project Name Information System Upgrade Project Number 841-6101 Department Finance Project Manager Finance Director: Stephen Conway Description This project upgrades the Town’s existing financial/human resources information database, enhancing its reporting system and providing future web-based online services. This project will be coordinated with the upgrade of the Town’s existing permit tracking system. Location The project will enhance the information systems used by the Finance, Human Resources, and Building Departments. Purchased computer hardware will be located in the IT Department, 110 E. Main Street. Project Background In FY 2008/09, staff completed a significant portion of a multi-year financial information system upgrade. This project involved the conversion of General Ledgers, Payroll, Budget, and Human Resources modules, followed by the implementation of the Cashiering and Business License modules. Planned for FY 2020/21 required system upgrade, cloud hosting, online-timesheet management, completion of the fixed asset module, and continuation of electronic commerce, including online permitting and business license applications. Operating Budget Impacts The remaining project balance is estimated to be $77,026. It is anticipated that the maintenance costs for the Finance/Human Resources information system would be approximately $40,000 annually, which has been incorporated into the FY 2020/21 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 35 Project Components & Estimated Timeline Spring 2020 System Implementation Upgrade and test data migration and functionality of financial/human resources information database. Fall 2020 System Implementation Develop and test fixed assets, electronic commerce and electronic timesheet functions. Summer 2020 Implement data migration Fall 2020 System Implementation Implementation of electronic commerce and electronic timesheet functions. Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR Transfer from MIS 188,975$ 103,553$ 77,026$ -$ 77,026$ -$ -$ -$ -$ 369,554$ TOTAL SOURCE OF FUNDS 188,975$ 103,553$ 77,026$ -$ 77,026$ -$ -$ -$ -$ 369,554$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services 188,975 103,553 77,026 - 77,026 - - - - 369,554 Project Construction Expenses - - - - - - - - - - TOTAL GFAR 188,975$ 103,553$ 77,026$ -$ 77,026$ -$ -$ -$ -$ 369,554$ TOTAL USE OF FUNDS 188,975$ 103,553$ 77,026$ -$ 77,026$ -$ -$ -$ -$ 369,554$ INFORMATION SYSTEM UPGRADE Project 841-6101 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 36 Project Name Audio/Video System Upgrade Project Number 841-6001 Department Town Manager Project Manager IT Manager: Chris Gjerde Description This project provides for the replacement and/or upgrade of Council Chamber video, audio/visual, and other applicable equipment used for televised and non-televised public meetings. Location The video production system is located in the audio/video equipment room at the Civic Center, 110 E. Main Street, and involves various electronic equipment required to cablecast public meetings and make presentations. Project Background In FY 2008/09, the audio/visual equipment located in the Town Council Chambers was upgraded to meet the needs at that time. The maintenance of the video production equipment is now the responsibility of KCAT, who receives Public, Educational, and Governmental (PEG) fees, provided by local cable operators for this purpose. The remaining funds in this project will be used to replace and/or upgrade the Town’s A/V equipment in the Council Chambers, as needed. Staff will also explore the availability of additional audio/visual meeting management enhancements. Operating Budget Impacts This Audio/Video System Upgrade project is funded in the GFAR Fund. It is unknown at this time which replacements or upgrades will be required during FY 2020/21. Staff oversight of this project will be included in the FY 2020/21 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 37 Project Components & Estimated Timeline Fiscal Year 2020/21 Monitoring As needed. Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 68,048$ -$ 42,552$ -$ 42,552$ -$ -$ -$ -$ 110,600$ TOTAL SOURCE OF FUNDS 68,048$ -$ 42,552$ -$ 42,552$ -$ -$ -$ -$ 110,600$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment 68,048 - 42,552 - 42,552 - - - - 110,600 Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses - - - - - - - - - - TOTAL GFAR 68,048$ -$ 42,552$ -$ 42,552$ -$ -$ -$ -$ 110,600$ TOTAL USE OF FUNDS 68,048$ -$ 42,552$ -$ 42,552$ -$ -$ -$ -$ 110,600$ AUDIO / VIDEO SYSTEM UPGRADE Project 841-6001 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 38 Project Name Town-Wide Document Imaging Project Project Number 841-6003 Department Community Development/Police Project Manager Community Development Director: Joel Paulson Description This is the continuation of the first phase of a Town-wide project to convert existing microfiche and paper files to electronic storage and provide desktop access. Location Town of Los Gatos Civic Center complex (110 E. Main Street). Project Background The Community Development Department has an immediate need to provide electronic storage and retrieval of many archived documents. The electronic retrieval system will allow immediate access to all building and planning files for members of the Community Development Department via desktop access. Following implementation, priorities will be identified to expand document imaging to other departments, subject to available funding. Operating Budget Impacts The Community Development Department collects permit fees, a portion of which will be used to offset some costs for document storage. PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 39 Project Components & Estimated Timeline FY 2020/21 Production Continue document conversion of Building and Planning Division files. Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR Transfer from MIS 198,011$ -$ 16,990$ -$ 16,990$ -$ -$ -$ -$ 215,000$ TOTAL SOURCE OF FUNDS 198,011$ -$ 16,990$ -$ 16,990$ -$ -$ -$ -$ 215,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 198,011 - 16,990 - 16,990 - - - - 215,000 TOTAL GFAR 198,011$ -$ 16,990$ -$ 16,990$ -$ -$ -$ -$ 215,000$ TOTAL USE OF FUNDS 198,011$ -$ 16,990$ -$ 16,990$ -$ -$ -$ -$ 215,000$ TOWN-WIDE DOCUMENT IMAGING PROJECT Project 841-6003 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 40 HW Y 9 E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV Project Name Engineering Document Archiving Project Number 821-2305 Department Parks & Public Works Project Manager Assistant PPW Director: Lisa Petersen Description This project will scan and archive all engineering record documents such as as-builts, federal and state funded capital improvement projects, and recorded documents, all of which are currently stored in paper format. Location This project is located at the Engineering Services office (41 Miles Avenue). Project Background Currently, most files are kept in a hard copy format in the Engineering Services office. These hard copies have become damaged due to age and need to be preserved through archiving to maintain pertinent records. By digitally archiving these documents, searching through records becomes much more efficient. It is anticipated that this project will be implemented over several fiscal years, starting in FY 2014/15 and completion estimated in FY 2020/21. Operating Budget Impacts This project will use staff time for management. The staff time for this project is included in the Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 41 Project Components & Estimated Timeline Summer 2015 Design Project development Fall 2015 Bid process Project bidding & contract award Fall 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 8,284$ 40,000$ 11,716$ -$ 11,716$ -$ -$ -$ -$ 60,000$ TOTAL SOURCE OF FUNDS 8,284$ 40,000$ 11,716$ -$ 11,716$ -$ -$ -$ -$ 60,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 8,284 40,000 11,716 - 11,716 - - - - 60,000 TOTAL GFAR 8,284$ 40,000$ 11,716$ -$ 11,716$ -$ -$ -$ -$ 60,000$ TOTAL USE OF FUNDS 8,284$ 40,000$ 11,716$ -$ 11,716$ -$ -$ -$ -$ 60,000$ ENGINEERING DOCUMENT ARCHIVING Project 821-2305 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 42 Project Name Silicon Valley Regional Interoperability Project (SVRIP) Service Project Number 841-6305 Department Police Project Manager Captain D’Antonio Description This project will update the existing police radio system infrastructure to be compatible with the regional interoperability requirements. Location Town of Los Gatos Civic Center Complex (110 E Main Street) and the Town of Los Gatos Police Operations Building (15900 Los Gatos Boulevard). Project Background The Silicon Valley Radio Interoperability Authority (SVRIA) in conjunction with the City Managers Association and the County Chiefs Association is moving towards a program for regional interoperability of public safety communications for police, fire services, and public works across all jurisdictions. The Police Department, in conjunction with other public safety agencies within Santa Clara County, will be contributing to radio system infrastructure for a period of three years to allow for interoperability of public safety communications regionally. Operating Budget Impacts Staff oversight of this SVRIP project will be included in the Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 43 Project Components & Estimated Timeline Summer 2015 Design Project development Winter 2016 Bid process Project bidding & contract award Summer 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 395,176$ 486$ 62,967$ -$ 62,967$ -$ -$ -$ -$ 458,628$ TOTAL SOURCE OF FUNDS 395,176$ 486$ 62,967$ -$ 62,967$ -$ -$ -$ -$ 458,628$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 395,176 486 62,967 - 62,967 - - - - 458,628 TOTAL GFAR 395,176$ 486$ 62,967$ -$ 62,967$ -$ -$ -$ -$ 458,628$ TOTAL USE OF FUNDS 395,176$ 486$ 62,967$ -$ 62,967$ -$ -$ -$ -$ 458,628$ SILICON VALLEY REGIONAL INTEROPERABILITY PROJECT (SVRIP) SERVICE Project 841-6305 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 44 TOWN-WIDE Project Name EOC Communications Upgrade Project Number 841-6103 Department Town Manager Office/IT/PD Project Manager Assistant Town Manager, Arn Andrews Description This project upgrades identified deficiencies in the Town’s Emergency Operations Center (EOC) communication capabilities. Location The project will enhance the communication systems within the EOC to create better interoperability between Town staff, Public Safety and citizen volunteers in the event of an emergency. Project Background The recent wildfire disasters in California and lessons learned from prior Town emergency preparedness exercises continue to identify a lack of adequate communications as a major flaw in emergency responses. Without robust EOC communication capabilities the situational awareness necessary to adequately assess, and respond to, an operational area in the event of an emergency is severely compromised. Staff is seeking to create multiple seamless communication channels between the Town EOC, County EOC, Town Public Safety staff, Town PPW staff, Town CDD staff, and CERT volunteers. Operating Budget Impacts This project will use staff time for management. The staff time for this project is included in the FY 2020/21 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 45 Project Components & Estimated Timeline Summer 2018 Design Project development Fall 2018 Procurement Procurement of equipment and installation Fall 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR 19,618$ 1,000$ 29,382$ -$ 29,382$ -$ -$ -$ -$ 50,000$ TOTAL SOURCE OF FUNDS 19,618$ 1,000$ 29,382$ -$ 29,382$ -$ -$ -$ -$ 50,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 19,618 1,000 29,382 - 29,382 - - - - 50,000$ TOTAL GFAR 19,618$ 1,000$ 29,382$ -$ 29,382$ -$ -$ -$ -$ 50,000$ TOTAL USE OF FUNDS 19,618$ 1,000$ 29,382$ -$ 29,382$ -$ -$ -$ -$ 50,000$ EOC COMMUNICATION UPGRADE Project 841-6103 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 46 TOWN-WIDE Project Name IT Disaster Recovery Improvements Project Number 841-6104 Department IT Project Manager IT Manager: Chris Gjerde Description This project upgrades the Town’s existing Information Technology infrastructure including windows servers, storage, and network switches. Location The project will enhance the IT systems used by all Town departments at all locations. Purchased computer hardware will be located at 110 E. Main Street and 15900 Los Gatos Boulevard Project Background Annually staff evaluates and replaces older servers and network infrastructure to ensure reliable operation. In FY 2017/18, staff began an IT disaster recovery inventory, identifying many areas to improve our disaster preparedness posture and increasing efficiencies with more modern infrastructure design. These improvements to IT infrastructure require more than a simple staggered replacement of a small percentage of servers. Improvements include Hypervisor Server Clusters and Replication, redundant Storage Area Networks, and Public Cloud DR Data Center. Operating Budget Impacts This project will use staff time for management. The staff time for this project is included in the FY 2020/21 Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 47 Project Components & Estimated Timeline Summer 2019 Design Project development Fall 2019 Procurement Procurement of equipment and installation Fall 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR Transfer from MIS 7,942$ 22,213$ 169,845$ -$ 169,845$ -$ -$ -$ -$ 200,000$ TOTAL SOURCE OF FUNDS 7,942$ 22,213$ 169,845$ -$ 169,845$ -$ -$ -$ -$ 200,000$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 7,942 22,213 169,845 - 169,845 - - - - 200,000 TOTAL GFAR 7,942$ 22,213$ 169,845$ -$ 169,845$ -$ -$ -$ -$ 200,000$ TOTAL USE OF FUNDS 7,942$ 22,213$ 169,845$ -$ 169,845$ -$ -$ -$ -$ 200,000$ IT DISASTER RECOVERY IMPROVEMENTS Project 841-6104 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 48 Project Name Computer-Aided Dispatch and Records Management System (CAD/RMS) Project Number 841-6301 Department Police Project Manager Captain D’Antonio Description This project upgrades the Police Departments current Computer Aided Dispatch and Records Management System (CAD/RMS). Location This project is located at Police Administration Building. Project Background The Los Gatos Monte Sereno Police Department has an immediate need to replace its Computer Aided Dispatch and Records Management System (CAD/RMS). The Los Gatos Monte Sereno Police Department and the City of Sunnyvale have been in a cost sharing agreement since October 2016, and the Town needs an independent system. The Department seeks an integrated solution that offers the capability to comply with existing and upcoming mandates, capture ongoing statistical data, accurately measure performance, better equip first responders with relevant information, reduce report writing time, enhance internal cross-training, and be technologically progressive. Enhancements will give CAD/RMS terminal access to sworn and non-sworn support personnel, including physical access at two sites and mobile access in 14 vehicles. Operating Budget Impacts This project will use staff time for management. The staff time for this project is included in the Operating Budget. PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 49 Project Components & Estimated Timeline Spring 2019 Bid process Project bidding & contract award Fall 2019 Procurement Procurement of equipment and installation Summer 2020 Completion Project completion Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project SOURCE OF FUNDS to 2020/21 (with Carryfwd) GFAR Transfer from Equipment Replacement 10,290$ 14,186$ 510,814$ -$ 510,814$ -$ -$ -$ -$ 535,290$ TOTAL SOURCE OF FUNDS 10,290$ 14,186$ 510,814$ -$ 510,814$ -$ -$ -$ -$ 535,290$ Prior Yrs Actuals 2019/20 Estimated Estimated Carryfwd 2020/21 New Funding 2020/21 Budget 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed 2024/25 Proposed Total Project USE OF FUNDS to 2020/21 (with Carryfwd) GFAR ` Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - - Site Acquisition & Preparation - - - - - - - - - - Consultant Services - - - - - - - - - - Project Construction Expenses 10,290 14,186 510,814 - 510,814 - - - - 535,290 TOTAL GFAR 10,290$ 14,186$ 510,814$ -$ 510,814$ -$ -$ -$ -$ 535,290$ TOTAL USE OF FUNDS 10,290$ 14,186$ 510,814$ -$ 510,814$ -$ -$ -$ -$ 535,290$ COMPUTER-AIDED DISPATCH AND RECORDS MANAGEMENT SYSTEM Project 841-6301 PROPOSED PUBLIC FACILITIES PROGRAM Equipment Projects E - 50