06 Staff Report
PREPARED BY: Lisa Petersen
Assistant Public Works Director/Town Engineer
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Parks and
Public Works Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 2/4/2020
ITEM NO: 6
DATE: January 8, 2020
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Execute a Certificate of Acceptance and
Notice of Completion for the Work of Guerra Construction Group and
Authorize Recording by the Town Clerk for PPW Job No. 17-813-0231 Bicycle
and Pedestrian Improvements (Blossom Hill Road) Project.
RECOMMENDATION:
Authorize the Town Manager to execute a Certificate of Acceptance and Notice of Completion
(Attachment 1) for the work of Guerra Construction Group and authorize recording by the
Town Clerk for PPW Job No. 17-813-0231 Bicycle and Pedestrian Improvements (Blossom Hill
Road) Project.
BACKGROUND:
The Town’s adopted FY 2019/20-2023/24 Capital Improvement Program (CIP) Budget
designated funding for these projects.
At the December 18, 2018 Town Council meeting, Council approved the plans and specifications
for the Bicycle and Pedestrian Improvements (Blossom Hill Road) Project and authorized the
Town Manager to advertise the projects for bid and to award the project in an amount not to
exceed the available construction budget of $550,032, including contingencies, and any change
orders, to the lowest responsible bidders.
The Town entered an agreement with Guerra Construction Group for the work for the low bid
of $407,767.
PAGE 2 OF 3
SUBJECT: Authorize the Town Manager to Execute a Certificate of Acceptance and Notice of
Completion for the Work of Guerra Construction Group and Authorize Recording
by the Town Clerk
DATE: January 8, 2020
DISCUSSION:
Guerra Construction Group has satisfactorily completed all of the work for the project and staff
recommends accepting the project.
Five percent of the faithful performance bonds will remain in effect for a period of two years as
a guarantee for any needed repair or replacement caused by defective materials and
workmanship for each project. The execution and recordation of the Certificate of Acceptance
is now required to finalize the Town's acceptance of the project.
CONCLUSION:
Authorize the Town Manager to execute a Certificate of Acceptance and Notice of Completion
for the work of Guerra Construction Group and authorize recording by the Town Clerk for PPW
Job No. 17-813-0231 Bicycle and Pedestrian Improvements (Blossom Hill Road) Project
FISCAL IMPACT:
The final construction costs totaled $446,354.75 for the work. Project delivery costs, including
staff, and design, have totaled $540,426. The Bicycle & Pedestrian Improvements Project funds
multiple projects, and the savings have been planned or spent on these projects.
Bicycle & Pedestrian Improvements
Project 813-0231
Budget Costs
GFAR $ 538,550
Grant Fund $ 281,500
Traffic Mitigation $ 34,028
Total Project Budget $ 854,078
Guerra Construction Group $ 446,355
Staff Costs $ 80,021
Consultant Services $ 14,050
Total Project Costs $ 540,426
Project Savings Not Including Staff Costs $ 393,673
Estimated Staff Costs $ 80,021
Project Savings Including Estimated Staff Costs $ 313,652
PAGE 3 OF 3
SUBJECT: Authorize the Town Manager to Execute a Certificate of Acceptance and Notice of
Completion for the Work of Guerra Construction Group and Authorize Recording
by the Town Clerk
DATE: January 8, 2020
FISCAL IMPACT (continued):
Staff costs are tracked for all projects. Tracking of staff costs allows for accountability in the
costs of projects, recovery of costs from grant funded projects, and identification of future
staffing needs. This project utilizes full-time budgeted staff which are accounted for in the
Department’s operating budget and therefore will not be charged to this project.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A Notice
of Exemption was previously filed.
Attachment:
1. Certificate of Acceptance and Notice of Completion