10 Staff Report.Shannon Road Complete Streets
PREPARED BY: Ying Smith
Transportation and Mobility Manager
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Parks and
Public Works Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 11/05/2019
ITEM NO: 10
DATE: October 21, 2019
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Shannon Road Complete Streets Project (CIP Project #813-0218):
a. Adopt a Resolution of Local Support Authorizing the Filing of an
Application for One Bay Area Grant funding Assigned to the Metropolitan
Transportation Commission, committing any Necessary Matching Funds,
and Providing Assurance on Completion of the Shannon Road Complete
Streets Project
b. Authorize Revenue and Expenditure Budget Adjustments in the Amount
of $119,204 from Available Utility Undergrounding Fund Balance
c. Authorize the Town Manager to Conduct a Request for Proposals and
Negotiate and Execute a Consultant Agreement for the Shannon Road
Complete Streets Project Design in an Amount not to Exceed $200,000.
RECOMMENDATION:
Staff recommends the following actions for the Shannon Road Complete Streets Project (CIP
Project #813-0218):
a. Adopt a resolution of local support authorizing the filing of an application for One Bay Area
Grant (OBAG) funding assigned to the Metropolitan Transportation Commission (MTC),
committing any necessary matching funds, and providing assurance on completion of the
Shannon Road Complete Streets project.
b. Authorize revenue and expenditure budget adjustments in the amount of $119,204 from
available Utility Undergrounding Fund balance.
c. Authorize the Town Manager to conduct a request for proposals and negotiate and execute
a Consultant Agreement for the Shannon Road Complete Streets project design in an
amount not to exceed $200,000.
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SUBJECT: Shannon Road Complete Streets Project
DATE: October 21, 2019
BACKGROUND:
The MTC’s OBAG program directs MTC’s federal funds towards transportation solutions that
align with regional priorities. Available grant money is distributed to cities and counties
through the Valley Transportation Authority (VTA). The funds are separated into competitive
funding programs, in which cities and counties must compete for the funds, and non-
competitive funding programs, which is a formulaic funding process that provides money
directly to cities and counties based on population. The Vehicle Emissions Reductions Based at
Schools (VERBS) Program, one of the competitive programs, is focused on reducing greenhouse
gases by promoting walking, biking, transit, and carpooling to school, targeting grades K -12.
DISCUSSION:
In 2018 the Town was awarded $940,100 of federal funds in the VTA’s FY2018-2022 VERBS
Grant Program for the Shannon Road Complete Streets project. The project scope included a
Class 1 multi-use path on the north side of Shannon Road between Los Gatos Boulevard and
Cherry Blossom Lane. The project will greatly enhance safety for bicyclists and pedestrians,
separating them from automobiles with a three-foot buffer between the path and the travel
lane. In addition, the project will install new ADA curb ramps and bike sharrows on Shannon
Road. The work scope will also include necessary items to upgrade the street, such as new curb
and gutter and utility undergrounding work.
Originally staff had intended on moving the project forward in its entirety following the federal
process, including the design and construction. In consultation with VTA and MTC, staff is now
proposing shifting the currently budgeted funds as local funds, specifically from the Utility
Undergrounding Fund and General Fund Reserve, to advance the design phase while using the
federal funds to complete the construction. This will allow the design process to remain clear
of federal requirements, yet still meet the local match requirements for federal funds. The
recommended budget action moves the Utility Undergrounding Funds, previously committed in
the Capital Improvement Program for next year, forward so they are available this year. Final
project costs may be affected by the actual costs proposed by the contractors and associated
staff costs.
The total project cost is estimated at $1,190,000, including design and construction. In the
grant application, the Town committed to $249,900 in local match, or 21% of the total project
cost. A resolution of local support (Attachment 1) is required for any project that receives
regional discretionary funds.
The first step to start the project is to select an engineering consultant to proceed with project
design and environmental clearance. Staff anticipates starting the design in early 2020 and
returning to the Town Council in the summer to approve the final design. Once final design is
approved, staff will seek authorization for construction, following the federal project delivery
process. The federal funds are expected to be available in Fiscal Year 2021/2022, which aligns
with the timing for completion of the design phase.
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SUBJECT: Shannon Road Complete Streets Project
DATE: October 21, 2019
CONCLUSION:
Staff recommends the Town Council adopt the resolution to meet the federal grant
requirements. Staff also recommends the approval of the contractor procurement and contract
award in an amount not to exceed $200,000 to begin the design for the Shannon Road
Complete Streets project.
COORDINATION:
This item has been coordinated with staff of MTC and VTA and the Finance Department.
FISCAL IMPACT:
The OBAG/VERBS grant of $940,100 is already included in the Fiscal Year 2019/20 Capital
Improvement Program Budget under Project #813-0218, Sidewalk Improvements. The budget
action associated with the Utility Undergrounding funds moves those funds from next year’s
CIP to the current year. There are sufficient funds for the project.
Sidewalk Improvements
Project 813-0218
Budget Costs
OBAG/VERBS Grant $ 940,100
GFAR (Grant Match) $ 129,896
Utility Undergrounding (requested with
this action) $ 119,204
Total Budget $1,189,304
Design Contract (TBD) $ 200,000
Total Expenditures $ 200,000
Remaining Balance $889,304
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required. CEQA clearance will
be completed in the design phase.
Attachment:
1. Resolution of Local Support