Capital Improvement Program - Staff Report & Exhibit 1TOWN OF LOS GATOS ITEM NO: 10
PLANNING COMMISSION STAFF REPORT
Meeting Date: April27, 2016
PREPARED BY:
STAFF
CONTACT:
SUBJECT:
FINDINGS:
ACTION :
EXHIBITS :
DISCUSSION:
Linda Isherwood, Analyst
li she rw o od @ lo s gato s ca.go v
Matt Morley, Director of Parks & Public Works
mmorley@ lo s gat os ca.gov
Draft Proposed Five Year Capital Improvement Program for Fiscal Years
July 1, 2016 to June 30, 2021
That the Draft Proposed Capital Improvements Program is consistent with
the General Plan, North 40 Specific Plan , Albright Specific Plan, and the
Hillside Specific Plan
Forward recommendation of approval to Town Council.
1. Town of Los Gatos Draft Proposed Capital Improvement Projects for
Fiscal Years 2016/17-2020/21
Section 65401 of the Government Code requires that when a town or city has adopted a General
Plan, all proposed public works projects be classified into a coordinated program and submitted
to the Planning Commission for review. The Commission is required to report to the Town
Council on the conformity of the program with the adopted General Plan and any adopted
specific plans.
The draft proposed Capital Improvement Program (CIP) is a five-year program identifying
potential investments to the Town's roads, parks, and other facilities to maintain and/or enhance
the infrastructure supporting Los Gatos residents and businesses. The draft proposed CIP is
evaluated annually to ensure the mix of potential projects and their timing respond to the ever-
changing needs of the community. The draft proposed CIP also reflects a budget forecast that
reflects realistic revenue sources.
The draft proposed CIP (Exhibit 1) includes potential capital projects proposed for construction
during the next five years, 2016-2021. Projects are classified under three programs: Streets ;
Parks; and Public Facilities. The draft proposed Street Improvements Program implements the
General Plan 's Transportation Goals and Policies. Examples of potential street projects within
the Streets Program are new crosswalks (Pages C-32 through C-34), and intersection
improvements (Pages C-42, C-46 and C-56).
Planning Commission Staff Report -Page 2
Draft Proposed Capital Improvement Projects for Fiscal Years 2016/17 -2020/21
April27,2016
The General Plan Open Space, Parks, and Recreation Goals and Policies are implemented
through the potential park improvement projects such as park upgrades (pages D-6 , D-8 , and D-
14). The Town's s ustainability goals and policies are being implemented through a variety of
potential CIP projects, such as energy efficiency upgrades at Town facilities (pages E-14, E-22
through E-28). The draft proposed CIP also includes road repairs within hillside locations,
consistent with the Hillside Specific Plan (page C-12).
Matt Morley, Director of Parks & Public Works , will be available to answer any questions at the
meeting. The scope of the Commission's review is to determine that the draft is consistent with
the General Plan, North 40 Specific Plan , Albright Specific Plan , and Hillside Specific Plan.
RECOMMENDATION:
The Town Council is tentatively scheduled to consider the draft proposed CIP on May 19 , 2015.
For the reasons stated above , staff recommends that the Planning Commission take the following
actions:
1. Receive public testimony;
2. Find that the potential projects in the 2016117-2020/21 draft proposed CIP are consistent
with the General Plan, North 40 Specific Plan, Albright Specific Plan, and Hillside
Specific Plan; and
3. Recommend that the Town Council approve the 2016117 -2020/21 draft proposed CIP .
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STREETS PROGRAM DIRECTORY PROPOSED
C-1
STREET RECONSTRUCTION AND RESURFACING PROJECTS PAGE
9901 Street Repair & Resurfacing C – 6
0003 Almond Grove Street Rehabilitation Project C – 8
9903 Pavement Rehabilitation - Crack Seal C – 10
0007 Hillside Road Repair & Resurfacing Project C – 12
STREET REPAIRS, MAINTENANCE & SAFETY PROJECTS
9910 Traffic Calming Projects C – 18
9921 Curb, Gutter & Sidewalk Maintenance C – 20
9930 Retaining Wall Repairs C – 22
9902 Annual Street Restriping C – 24
2102 Public Access Infrastructure Improvement Projects C – 26
0120 Guardrail Replacement Projects C – 28
0122 Electrical Panel Replacement on Pageant Way C – 30
0125 Crosswalk Improvements at Santa Cruz Avenue / Blossom Hill Road C – 32
0126 Crosswalk Lighting Upgrade C – 34
STREET IMPROVEMENT PROJECTS
0203 Winchester Boulevard / Lark Avenue Intersection Improvements C – 42
0216 Downtown Parking Sign Enhancements C – 44
0202 Highway 9 / University Avenue Intersection Improvements C – 46
0213 Los Gatos Boulevard / Shannon Road Improvements C – 48
0214 Monument Control Network Upgrade C – 50
0705 Downtown Parking Lots Seal Coat & Restriping C – 52
0409 Hernandez Avenue Storm Drain Improvements C – 54
0212 Blossom Hill Road/Cherry Blossom Lane Intersection Improvements C – 56
0704 224 West Main Property Acquisition (Parking Lot 6) C – 58
0706 Parking Lot 4 Repair & Waterproofing C – 60
0218 Sidewalk Improvements/ Shannon/Los Gatos Blvd/Cherry Blossom C – 62
0219 Stonybrook Road & Kennedy Road Sidewalk Improvements C – 64
0220 Intersection Safety & Traffic Flow Improvements C – 66
0221 Sidewalk Improvements – Multiple Locations C – 68
0223 Montebello Way Island Removal C – 70
0224 LED Streetlights C – 72
0707 Pageant Way Parking Lot Reconstruction C – 74
0225 Utility Undergrounding Improvements C – 76
0226 Bicycle & Pedestrian Master Plan C – 78
0127 Traffic Around Schools Study C – 80
0228 Intelligent Parking Infrastructure C – 82
0229 Cut – Through Traffic Mitigation C – 84
0227 Traffic Signal Modernization C – 86
BRIDGE PROJECTS
0801 Quito Road – Bridge Replacement C – 94
PROPOSED STREETS PROGRAM
C - 2
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 3
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A & C ARE TOWN-WIDE PROJECTS HICKSRD
PROJECT LOCATIONS
A Street Repair & Resurfacing
B Almond Grove Street Rehabilitation Project
C Pavement Rehabilitation - Crack Seal
D Hillside Road Repair & Resurfacing Project
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 4
PROGRAM SECTION DIRECTORY PAGE
9901 Street Repair & Resurfacing C – 6
0003 Almond Grove Street Rehabilitation Project C – 8
9903 Pavement Rehabilitation - Crack Seal C – 10
0007 Hillside Road Repair & Resurfacing Project C – 12
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 5
The Streets Program’s Street Reconstruction & Resurfacing section contains Capital Improvement Program projects that
resurface or repave the Town’s streets as the primary scope of work. Projects may also encompass minor components of
streetscape or street improvements; however, to be categorized in the Street Reconstruction & Resurfacing section, projects
must have pavement rehabilitation as their main purpose. Safety issues, traffic levels, the pavement condition index, available
funding sources, project costs, and community impacts are all considerations in prioritizing Street Reconstruction &
Resurfacing projects in the five-year Capital Improvement Program.
This section contains an annual ongoing street rehabilitation project as well as identified one-time projects. Funding sources
include annual Gas Tax funding of approximately $550,000. Additional sources include grant funding, if secured, such as
state programs that focus on funding specific street categories or that funds rehabilitation of specific arterial or collector
streets.
Other than the annual Gas Tax revenue, Los Gatos does not have an ongoing designated funding source for maintaining the
Town’s roadway system. However, the Town has adopted and increased a Construction Impact Fee, which is expected to
generate approximately $80,000 annually for additional street and roadway repairs due to the disproportionate amount of
wear and tear caused by construction and other heavy vehicles.
STREET RECONSTRUCTION & RESURFACING PROJECTS SUMMARY
Carryforward Projects
9901 Street Repair & Resurfacing 9,775,251$ 2,360,933$ 1,075,000$ 1,075,000$ 1,075,000$ 1,075,000$ 16,436,184$
0003 Almond Grove Street Rehabiltation Project 347,070 12,155,973 - - - - 12,503,044
9903 Pavement Rehabilitation - Crack Seal 195,521 674,107 160,000 160,000 160,000 160,000 1,509,628
0007 Hillside Road Repair & Resurfacing Project 298,273 88,652 - - - - 386,924
New Projects
Total Street Reconstruction Projects 10,616,115$ 15,279,665$ 1,235,000$ 1,235,000$ 1,235,000$ 1,235,000$ 30,835,780$
Expended Through
2015/16
Total
Budgeted
2016/17 Budget
& Carryfwd*
2020/21
Budget
2019/20
Budget
2017/18
Budget
2018/19
Budget
* Total FY 2015/16 Carryforward $5,584,073
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 6
Town Wide
Project Name Street Repair & Resurfacing** Project Number 811-9901
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description
This is an ongoing annual project for street rehabilitation throughout Town to enhance vehicle safety
and to maintain the Town’s roadway infrastructure.
Location This project takes place in various locations including Town-wide arterials, collectors, and
neighborhood streets. The list of streets will be identified at the time the specifications are brought
forward for Council approval, which generally occurs in the spring.
Project
Background
Street rehabilitation projects are identified and prioritized according to pavement quality reflected by
the Pavement Condition Index (PCI), field inspection, traffic level, and safety issues. While priorities
are set on an annual basis, ongoing monitoring of street conditions can result in reprioritization. In
addition, the Town performs preventive maintenance (e.g., slurry seal) on streets that are in good
condition to prolong their life and minimize the need for costly reconstruction in the future. Studies
indicate that regularly scheduled preventive maintenance will significantly extend the life of a street.
The Town invested approximately $11.7 million from FY 2000/01 to FY 2007/08 to address the
backlog of deferred street maintenance. This investment raised the average PCI of Town streets from
64 in 2001 to nearly 74 in 2008. Due to budget challenges, Town streets have been resurfaced by the
application of slurry seal, which is considered maintenance and does not raise the level of PCI as
significantly as asphalt overlay does.
Given the small amount of asphalt overlay work performed, and decreased funding from FY 2008/09
to FY 2015/16 of $9.9 million, the Town’s PCI dropped from 74 to 69 between 2008 and 2010, and
has further decreased to its current level of 67. To mitigate this decline, the Town has focused its
resources on arterials and collector streets, and has used a chip and slurry seal approach to slow the
decline of the PCI rating. This approach was the most economical and prudent treatment to resurface
several residential neighborhoods.
The dedicated ongoing funding sources for street repair are the Gas Tax and Proposition 42 funds
which total approximately to be $550,000 per year. The additional source is the recently updated
Construction Impact Fee, estimated to be $80,000 annually. The Town will continue to seek other
funding sources for street repair and resurfacing from state and federal grants.
Operating
Budget Impacts
Conducting preventive maintenance on the Town’s roadways extends the life of the streets and reduces
the need for extensive reconstruction in the future, reducing staff time spent on road maintenance.
Engineering staff time for project design and oversight is addressed in the FY 2016/17 Operating
Budget.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 7
Project
Components &
Estimated
Timeline
Winter 2016 Design Prepare plans and specifications
Spring 2017 Bid Process Council approves plans and authorizes bidding the project
Summer 2017 Construction Council awards the contract and construction process begins
Fall 2017 Completion Project completed
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed Total Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR 3,680,294$ 308$ 1,285,933$ 525,000$ 1,810,933$ 525,000$ 525,000$ 525,000$ 525,000$ 7,591,535$
GAS TAX & PROP 42 4,705,435 1,389,214 - 550,000 550,000 550,000 550,000 550,000 550,000 8,844,649
TOTAL SOURCE OF FUNDS 8,385,729$ 1,389,522$ 1,285,933$ 1,075,000$ 2,360,933$ 1,075,000$ 1,075,000$ 1,075,000$ 1,075,000$ 16,436,184$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed Total Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
.Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 3,680,294 308 1,285,933 525,000 1,810,933 525,000 525,000 525,000 525,000 7,591,535
TOTAL GFAR 3,680,294$ 308$ 1,285,933$ 525,000$ 1,810,933$ 525,000$ 525,000$ 525,000$ 525,000$ 7,591,535$
GAS TAX & PROP 42
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 4,705,435 1,389,214 - 550,000 550,000 550,000 550,000 550,000 550,000 8,844,649
TOTAL GAS TAX & PROP 42 4,705,435$ 1,389,214$ -$ 550,000$ 550,000$ 550,000$ 550,000$ 550,000$ 550,000$ 8,844,649$
TOTAL USE OF FUNDS 8,385,729$ 1,389,522$ 1,285,933$ 1,075,000$ 2,360,933$ 1,075,000$ 1,075,000$ 1,075,000$ 1,075,000$ 16,436,184$
STREET REPAIR & RESURFACING Project 811-9901
**This project was presented to Council as part of the Capital Improvement Program in FY 2015/16. The use of a portion of
the funds for this project was put on hold pending resolution of funding needs for the Almond Grove Street Reconstruction
project.
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 8
Project Name Almond Grove Street Rehabilitation
Project Number 811-0003
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project provides design and construction for the rehabilitation of street infrastructure in the
Almond Grove District.
Location This project is located within the former Almond Grove District Redevelopment Area.
Project
Background
The streets in the Almond Grove District have deteriorated over the years and due to funding and
maintenance constraints, no repairs or resurfacing activities have been performed. The proposed
project to rehabilitate the street infrastructure in this area will not only provide safe and functional
streets and sidewalks for the community, but reduce trip and fall accidents. Due to the scale and
magnitude of this project, proposed street rehabilitations will be phased over several years to minimize
construction impacts to the community and to reflect project funding as determined by the Town
Council.
In order to minimize impacts of the project, construction for Phase I will be completed during the
Summer of 2016. Phase 1 of this project will address Bachman Avenue and Broadway Avenue, with
construction completion estimated for Winter 2016. Subsequent phases will address the eight
additional streets in the project, with project bidding tentatively scheduled for Winter 2017. The
duration of the construction schedule for the following phases is yet to be finalized.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Project delivery costs for
phase one of this project are included in the CIP project’s total cost, and are estimated at 8% of the
construction cost.
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 9
Project
Components &
Estimated
Timeline
Summer 2016 Construction Phase 1 project construction
Winter 2017 Completion Phase 1 project completion
Winter 2017 Design Phase 2 Completion of plans and specifications
Spring 2017 Bid process Phase 2 Council approves plans and authorizes bidding the
project
Summer 2017 Construction Phase 2 project construction
N/A Completion Phase 2 project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed Total Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR 299,833$ 47,238$ 3,696,000$ -$ 3,696,000$ -$ -$ -$ -$ 4,043,071$
ALMOND GROVE RESERVE - - - 8,459,973$ 8,459,973$ - - - - 8,459,973
ADD FY2014/15 YE SAVING - - - - - - - -
TOTAL SOURCE OF FUNDS 299,833$ 47,238$ 3,696,000$ 8,459,973$ 12,155,973$ -$ -$ -$ -$ 12,503,044$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed Total Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 299,833 47,238 3,696,000 8,459,973 12,155,973 - - - - 12,503,044
TOTAL GFAR 299,833$ 47,238$ 3,696,000$ 8,459,973$ 12,155,973$ -$ -$ -$ -$ 12,503,044$
TOTAL USE OF FUNDS 299,833$ 47,238$ 3,696,000$ 8,459,973$ 12,155,973$ -$ -$ -$ -$ 12,503,044$
ALMOND GROVE STREET REHABILITION PROJECT Project 811-0003
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 10
Project Name Pavement Rehabilitation – Crack Seal Project Number 811-9903
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will rehabilitate streets throughout Los Gatos to maintain the Town’s roadway
infrastructure.
Location This project is located at multiple locations Town-wide.
Project
Background
The lack of a consistent funding source for street rehabilitation has been a challenge for many local
municipalities for several years. As part of voter-approved Measure B from 2010, the Santa Clara
Valley Transportation Agency (VTA) assesses a $10 per vehicle registration surcharge to repair and
rehabilitate streets. Eighty percent of the revenues collected by the VTA are returned to the local
municipality in which they were generated. The remaining 20 percent will be used for regional and
county-wide projects. This funding source is expected to generate approximately $160,000 annually
for Los Gatos, which will be used for street rehabilitation Town-wide. This new Town-wide crack seal
program will help extend the life of roadway surfaces throughout the community.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. The staff time for this
project is included in the department’s FY 2016/17 Operating Budget.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 11
Project
Components &
Estimated
Timeline
Spring 2017 Design Project design & development
Spring 2017 Bid Process Project bidding & contract award
Summer 2017 Construction Project construction
Summer 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR 195,500$ 21$ 514,107$ 160,000$ 674,107$ 160,000$ 160,000$ 160,000$ 160,000$ 1,509,628$
TOTAL SOURCE OF FUNDS 195,500$ 21$ 514,107$ 160,000$ 674,107$ 160,000$ 160,000$ 160,000$ 160,000$ 1,509,628$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 195,500 21 514,107 160,000 674,107 160,000 160,000 160,000 160,000 1,509,628
TOTAL GFAR 195,500$ 21$ 514,107$ 160,000$ 674,107$ 160,000$ 160,000$ 160,000$ 160,000$ 1,509,628$
TOTAL USE OF FUNDS 195,500$ 21$ 514,107$ 160,000$ 674,107$ 160,000$ 160,000$ 160,000$ 160,000$ 1,509,628$
PAVEMENT REHABILITATION - CRACK SEAL Project 811-9903
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
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Project Name Hillside Road Repair & Resurfacing Project Project Number 811-0007
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will perform repairs and resurfacing to several sections of Shannon Road in the hillside
area.
Location This project is located on Shannon Road from Los Gatos Boulevard to Hicks Road.
Project
Background
The new framework for programming grant funding for transportation related projects is called the
"One Bay Area Grant” Program (OBAG). This new grant distribution methodology was created by the
San Francisco Bay Area Metropolitan Transportation Commission (MTC) as a strategy to better align
grant funding with the State’s transportation and environmental sustainability policies.
The OBAG Program is a new funding approach that integrates the region’s federal transportation
program with the State of California’s climate law CA B32 and the Sustainable Communities Strategy
(Senate Bill 375, Steinberg, 2008). Funding distribution is based on several categories, including a
jurisdiction’s alignment with local land-use and housing policies.
Aside from the competitive OBAG grant application process, there are guaranteed grant funds that are
provided to agencies that can be used towards street repair and resurfacing projects. The Town of Los
Gatos will receive approximately $139,000 from OBAG, which was used for road repairs and
resurfacing on Shannon Road.
This project has been completed, but remains an active project as Town staff is currently in the process
of invoicing the granting agency.
Operating
Budget Impacts
Engineering staff time for design and construction of this project was addressed in the FY 2015/16
Operating Budget.
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 13
Project
Components &
Estimated
Timeline
Spring 2015 Design Project design & development
Spring 2015 Bid Process Project bidding & contract award
Summer 2015 Construction Project construction
Summer 2015 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR 138,804$ 20,468$ 88,652$ -$ 88,652$ -$ -$ -$ -$ 247,924$
GRANTS & AWARDS - 139,000 - - - - - - - 139,000
TOTAL SOURCE OF FUNDS 138,804$ 159,468$ 88,652$ -$ 88,652$ -$ -$ -$ -$ 386,924$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 138,804 20,468 88,652 - 88,652 - - - - 247,924
TOTAL GFAR 138,804$ 20,468$ 88,652$ -$ 88,652$ -$ -$ -$ -$ 247,924$
GRANTS & AWARDS
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 139,000 - - - - - - - 139,000
TOTAL GRANTS & AWARDS -$ 139,000$ -$ -$ -$ -$ -$ -$ -$ 139,000$
TOTAL USE OF FUNDS 138,804$ 159,468$ 88,652$ -$ 88,652$ -$ -$ -$ -$ 386,924$
HILLSIDE ROAD REPAIR AND RESURFACING Project 811-0007
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 14
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-15
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PROJECT LOCATIONS
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B Curb, Gutter & Sidewalk Maintenance
C Retaining Wall Repairs
D Annual Street Restriping
E Public Access Infrastructure Improvement Projects
F Guardrail Replacement Project
G Electrical Panel Replacement on Pageant Way
H Crosswalk Improvements – Santa Cruz/ Blossom Hill
I Crosswalk Lighting Upgrades
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-16
PROGRAM SECTION DIRECTORY PAGE
9910 Traffic Calming Projects C – 18
9921 Curb, Gutter & Sidewalk Maintenance C – 20
9930 Retaining Wall Repairs C – 22
9902 Annual Street Restriping C – 24
2102 Public Access Infrastructure Improvement Projects C – 26
0120 Guardrail Replacement Project C – 28
0122 Electrical Panel Replacement on Pageant Way C – 30
0125 Crosswalk Improvements - Santa Cruz Avenue/Blossom Hill Road C – 32
0126 Crosswalk Lighting Upgrades C – 34
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-17
The Streets Program’s Street Repair, Maintenance & Safety Projects section contains Capital Improvement Program projects
that repair, maintain, or enhance safety features of the Town’s streets and parking lots as the primary scope of work. Projects
may also encompass minor components of streetscape or street improvements; however, to be categorized in this section,
street repair, maintenance, or safety enhancements must be the project’s main purpose. Safety issues, available funding
sources, project costs, and community impacts are all considerations in prioritizing Street Repair, Maintenance & Safety
projects in the five-year Capital Improvement Program.
This section contains annual ongoing projects as well as one-time projects. GFAR funding is utilized for the Traffic Calming
Projects, which are funded at $10,000 annually. The Annual Street Restriping Project is funded at $25,000 per year. The
Curb, Gutter, and Sidewalk Maintenance Project is funded at $250,000 per year. The Retaining Wall Repairs Project is
typically funded with an ongoing GFAR stream of $100,000 per year. While annual appropriations are planned for these
ongoing projects, funding adjustments may occur from year to year to align with changing priorities and schedules.
One-time projects are prioritized by safety factors, community impacts, and the availability of grant funding, such as the
Caltrans bicycle safety grant program, which focuses on funding street safety enhancements. GFAR funds may also be
utilized to fund a portion of grant driven projects as a grant’s local “match requirement.”
Los Gatos does not have an ongoing designated funding source for repairing, maintaining, and improving the Town’s
roadway system.
STREET REPAIRS, MAINTENANCE & SAFETY PROJECTS SUMMARY
Carryforward Projects
9910 Traffic Calming Projects 132,059$ 32,941$ 10,000$ 10,000$ 10,000$ 10,000$ 205,000$
9921 Curb, Gutter & Sidewalk Maintenance 1,648,811 601,264 250,000 250,000 250,000 250,000 3,250,075
9930 Retaining Wall Repairs 1,194,284 343,304 100,000 100,000 100,000 100,000 1,937,588
9902 Annual Street Restriping 153,998 96,002 25,000 25,000 25,000 25,000 350,000
2102 Public Access Infrastructure Improvement Projects 77,952 70,000 - - - - 147,952
0120 Guardrail Replacement Projects 129,858 100,143 - - - - 230,001
0122 Electrical Panel Replacement on Pageant Way - 45,000 - - - - 45,000
0125 Crosswalk Add - Santa Cruz Ave - 110,000 - - - - 110,000
0126 Crosswalk Lighting Upgrade - 84,629 - - - - 84,629
New Projects
- - - - - - -
Total Maintenance & Safety Projects 3,336,963$ 1,483,283$ 385,000$ 385,000$ 385,000$ 385,000$ 6,360,246$
Expended Through
2015/16
2017/18
Budget
2018/19
Budget
2016/17 Budget
& Carryfwd*
2019/20
Budget
Total
Budgeted
2020/21
Budget
* Total FY2015/16 Carryforward $1,028,283
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-18
Project Name Traffic Calming Projects Project Number 812-9910
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description In accordance with the Town’s Traffic Calming Policy, this project will conduct minor traffic studies,
develop and implement traffic improvements, and install roadway devices to further enhance school
pedestrian and roadway safety near high-use crosswalks.
Location There is not currently a traffic calming project in progress. Funds within this project will accumulate
until the next project is brought forward.
Project
Background
In 2002, the Town implemented a Traffic Calming policy to address and mitigate neighborhood traffic
and pedestrian safety issues, such as speeding and cut-through traffic. This program relies on residents
to bring projects forward at the neighborhood level. At the time the policy was adopted, twelve project
areas were under review for traffic calming improvements. To date, all twelve have been processed,
completed, or closed. Traffic calming improvements such as speed bumps, traffic circles, center
medians, and bulb-outs were installed where appropriate to slow vehicles or enhance pedestrian safety.
The last project completed was on Alpine Avenue. The installation of traffic calming measures were
accepted by the Council as permanent on Alpine Avenue in May 2015.
Operating
Budget Impacts
Engineering staff time associated with these projects will be charged to the project as they are
identified and delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-19
Project
Components &
Estimated
Timeline
Fall 2016 Review Monitor new requests when received.
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR 127,848$ 4,211$ 22,941$ 10,000$ 32,941$ 10,000$ 10,000$ 10,000$ 10,000$ 205,000$
TOTAL SOURCE OF FUNDS 127,848$ 4,211$ 22,941$ 10,000$ 32,941$ 10,000$ 10,000$ 10,000$ 10,000$ 205,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 127,848 4,211 22,941 10,000 32,941 10,000 10,000 10,000 10,000 205,000
TOTAL GFAR 127,848$ 4,211$ 22,941$ 10,000$ 32,941$ 10,000$ 10,000$ 10,000$ 10,000$ 205,000$
TOTAL USE OF FUNDS 127,848$ 4,211$ 22,941$ 10,000$ 32,941$ 10,000$ 10,000$ 10,000$ 10,000$ 205,000$
TRAFFIC CALMING PROJECTS Project 812-9910
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-20
TOWN-WIDE
Project Name Curb, Gutter, & Sidewalk Maintenance Project Number 813-9921
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This is an ongoing annual project for the repair and replacement of hazardous curbs, gutters, and
sidewalks throughout town to enhance pedestrian and bicyclist safety and to improve water runoff
infrastructure.
Location Curb, gutter, and sidewalk repair projects occur throughout the Town based on priority needs.
Project
Background
Curb, gutter, and sidewalk improvements in public parking lots and rights-of-way have historically
been funded by the Town. The intent of this project is to keep pace with the deterioration of sidewalks
and curbs. Specific project locations are identified and prioritized based on the level of damage and
accompanying potential safety issues.
The primary source of damage to sidewalks, curbs and gutters is tree root intrusion. Most of the streets
in Town have mature trees in the planter areas between the sidewalks and curbs. These trees were
planted many years ago without consideration of root growth and its impacts to the sidewalk, curb, and
street. Over time, the tree roots cause cracks and raised concrete, leading to uneven surfaces. Staff
develops an annual plan for sidewalk repair based on the level of damage as reported by staff in the
field, and by residents, confirmed by staff inspection.
The level of repair and maintenance performed in any given year has been limited by available annual
funding.
The annual sidewalk program as presented in this CIP is funded by GFAR.
Operating
Budget Impacts
Potential trip and fall injuries and lawsuits against the Town will be reduced by eliminating hazardous
curb, gutter, and sidewalk conditions. Engineering staff time associated with these projects will be
charged to the project as it is delivered.
.
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-21
Project
Components &
Estimated
Timeline
Winter 2016 Design Project design & development
Spring 2017 Bid Process Project bidding & contract award
Spring 2017 Construction Project construction
Summer 2017 Completion Project completion
Prior Yrs
Actuals
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR 1,425,616$ 351,264$ 250,000$ 601,264$ 250,000$ 250,000$ 250,000$ 250,000$ 3,250,075$
TOTAL SOURCE OF FUNDS 1,425,616$ 351,264$ 250,000$ 601,264$ 250,000$ 250,000$ 250,000$ 250,000$ 3,250,075$
Prior Yrs
Actuals
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - -
Consultant Services - - - - - - - - -
Project Construction Expenses 1,425,616 351,264 250,000 601,264 250,000 250,000 250,000 250,000 3,250,075
TOTAL GFAR 1,425,616$ 351,264$ 250,000$ 601,264$ 250,000$ 250,000$ 250,000$ 250,000$ 3,250,075$
TOTAL USE OF FUNDS 1,425,616$ 351,264$ 250,000$ 601,264$ 250,000$ 250,000$ 250,000$ 250,000$ 3,250,075$
CURB, GUTTER & SIDEWALK MAINTENANCE Project 813-9921
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-22
TOWN-WIDE
Project Name Retaining Wall Repairs Project Number 815-9930
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description The Retaining Wall Repair and Replacement Program focuses on the repair and/or replacement of
retaining walls that have become structurally deficient.
Location Retaining wall repair projects are identified throughout the Town and are prioritized in order of repair
based on safety issues, roadway impacts, retaining wall damage, and project costs.
Project
Background
Retaining walls are installed to hold a hillside from sliding and are placed alongside a street at strategic
locations where hillside erosion is anticipated. If the retaining wall fails, the street subsequently fails;
therefore, it is important to maintain the retaining walls as they are an integral part of the hillside
roadway system. Some of the existing retaining walls were constructed with inferior materials and are
beginning to fail. Replacement of failing retaining walls that are holding hillsides is a higher priority
than replacement of retaining walls holding embankments. In some locations, necessary retaining walls
do not exist.
Retaining walls are visually inspected annually; however, unanticipated weather events can quickly
erode a wall’s integrity and cause failure. Town staff will continue to monitor and program retaining
wall installation and replacement as needed.
Operating
Budget Impacts
Once repaired, improved retaining walls reduce ongoing operating costs associated with maintenance
and emergency response. Engineering staff time associated with these projects will be charged to the
project as it is delivered.
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-23
Project
Components &
Estimated
Timeline
Spring 2016 Design Project design & development
Summer 2016 Bid Process Project bidding & contract award
Summer 2016 Construction Project construction
Fall 2016 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR 897,945$ 296,339$ 243,304$ 100,000$ 343,304$ 100,000$ 100,000$ 100,000$ 100,000$ 1,937,588$
TOTAL SOURCE OF FUNDS 897,945$ 296,339$ 243,304$ 100,000$ 343,304$ 100,000$ 100,000$ 100,000$ 100,000$ 1,937,588$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 897,945 296,339 243,304 100,000 343,304 100,000 100,000 100,000 100,000 1,937,588
TOTAL GFAR 897,945$ 296,339$ 243,304$ 100,000$ 343,304$ 100,000$ 100,000$ 100,000$ 100,000$ 1,937,588$
TOTAL USE OF FUNDS 897,945$ 296,339$ 243,304$ 100,000$ 343,304$ 100,000$ 100,000$ 100,000$ 100,000$ 1,937,588$
RETAINING WALL REPAIRS Project 815-9930
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-24
TOWN-WIDE
Project Name Annual Street Restriping Project Number 811-9902
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project is an annual program that restripes a portion of the Town’s streets, ensuring the safety of
vehicles and pedestrians.
Location Roadway restriping work will be done at various locations throughout the Town based on conditions
and available funds.
Project
Background
The Town initiated Town-wide striping in FY 2006/07. Due to deferred striping and marking of the
Town’s public streets, any striping that had been accomplished previously was done in conjunction
with the resurfacing of specific streets in the Town’s annual street paving project.
This annual street restriping program installs new striping and marking for center lanes, bicycle lanes,
crosswalks, stop sign and signal light markings, and other roadway signage as needed. Roadway
stripes wear out due to traffic and weather and create a potential safety concern. The goal is to have
Town streets that are properly striped for safe operation and use by the public.
Under this project, locations that are not scheduled for street repaving will be prioritized for restriping.
The restriping of repaved streets will continue to occur in conjunction with paving contracts.
Since FY 2007/08, the ongoing annual GFAR appropriation has been $25,000.
Operating
Budget Impacts
Engineering staff time associated with these projects will be charged to the project as the project is
delivered.
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-25
Project
Components &
Estimated
Timeline
Winter 2016 Design Project Design & development
Spring 2017 Bid Process Project bidding & contract award
Summer 2017 Construction Project construction
Summer 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR 153,998$ -$ 71,002$ 25,000$ 96,002$ 25,000$ 25,000$ 25,000$ 25,000$ 350,000$
TOTAL SOURCE OF FUNDS 153,998$ -$ 71,002$ 25,000$ 96,002$ 25,000$ 25,000$ 25,000$ 25,000$ 350,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 153,998 - 71,002 25,000 96,002 25,000 25,000 25,000 25,000 350,000
TOTAL GFAR 153,998$ -$ 71,002$ 25,000$ 96,002$ 25,000$ 25,000$ 25,000$ 25,000$ 350,000$
TOTAL USE OF FUNDS 153,998$ -$ 71,002$ 25,000$ 96,002$ 25,000$ 25,000$ 25,000$ 25,000$ 350,000$
ANNUAL STREET RESTRIPING Project 811-9902
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-26
Project Name Public Access Infrastructure Improvement
Projects
Project Number 821-2102
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project acts as a placeholder for the Community Development Block Grant (CDBG) funding
program. Undesignated funding is allocated to this project fund until transferred to an approved capital
project.
Location The proposed CDBG project for FY 2016/17 is to replace and repair sections of an existing pathway at
Bachman Park located on Bachman Avenue.
Project
Background
The CDBG program is funded through the federal government and seeks to improve the quality of life
for low income residents, with emphasis in the areas of affordable housing and human services. One
component of the CDBG program is to allocate funding towards projects that will improve access to
public facilities for individuals with physical disabilities. In the past, the Town’s CDBG projects have
included automatic entrance/exit doors, sidewalk ramps and cut-outs for curbs and medians, and Town
park pathway improvements.
The improvements to the pathway at Bachman Park will remove architectural barriers that restrict
mobility and accessibility for the elderly or severely disabled persons.
Santa Clara County manages the CDBG program, and provides an allocation for participating cities,
including Los Gatos. Public access infrastructure improvement projects are funded through grants
administered by the CDBG program. The funds can be used to remove physical barriers and improve
mobility issues for the elderly.
The County will begin implementation of a new process for allocation of these funds following the FY
2016/17. The new allocation will require jurisdictions to apply for and receive funding, which will
result in potentially larger allocations but likely with less frequency for each eligible jurisdiction.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as they are identified and delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-27
Project
Components &
Estimated
Timeline
Winter 2016 Design Project design and development
Spring 2017 Bid Process Project bidding & contract award
Spring 2017 Construction Project construction
Summer 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GRANTS & AWARDS -$ 77,952$ -$ 70,000$ 70,000$ -$ -$ -$ -$ 147,952$
TOTAL SOURCE OF FUNDS -$ 77,952$ -$ 70,000$ 70,000$ -$ -$ -$ -$ 147,952$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GRANTS & AWARDS
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 77,952 - 70,000 70,000 - - - - 147,952
TOTAL GRANTS & AWARDS -$ 77,952$ -$ 70,000$ 70,000$ -$ -$ -$ -$ 147,952$
TOTAL USE OF FUNDS -$ 77,952$ -$ 70,000$ 70,000$ -$ -$ -$ -$ 147,952$
PUBLIC ACCESS INFRASTRUCTURE IMPROVEMENT PROJECTS Project 821-2102
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-28
Project Name
Guardrail Replacement Project Project Number 812-0120
Department
Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description The project will construct a new metal beam guardrail and replace old and damaged guardrails along
sections of Town roadway.
Location This project will take place in various locations where guardrails are present and are in need of repair.
The list of guardrails will be identified and will be brought forward to Council for approval.
Project
Background
There are many roadways throughout Town that are located near hillside areas where guardrails are
present. Over the years, due to hillside erosion and years of deferred maintenance, the guardrails have
worn out and are need of repair or replacement. Guardrails are often located on narrow stretches of
roadway, and protect vehicles and pedestrians from steep hillsides embankments. Staff will assess
guardrails and determine which ones are in the most need of repair, budget permitting.
Operating
Budget Impacts
Engineering staff time associated with these projects will be charged to the project as they are identified
and delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-29
Project
Components &
Estimated
Timeline
Summer 2016 Design Project design & development
Fall 2016 Bid Process Project bidding & contract award
Spring 2017 Construction Project construction
Spring 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR 129,858$ -$ 100,143$ -$ 100,143$ -$ -$ -$ -$ 230,001$
TOTAL SOURCE OF FUNDS 129,858$ -$ 100,143$ -$ 100,143$ -$ -$ -$ -$ 230,001$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 129,858 - 100,143 - 100,143 - - - - 230,001
TOTAL GFAR 129,858$ -$ 100,143$ -$ 100,143$ -$ -$ -$ -$ 230,001$
TOTAL USE OF FUNDS 129,858$ -$ 100,143$ -$ 100,143$ -$ -$ -$ -$ 230,001$
GUARDRAIL REPLACEMENT PROJECTS Project 812-0120
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-30
HWY 9
E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV
Project Name Electrical Panel Replacement on Pageant
Way
Project Number 812-0122
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will replace an old electric panel that services the tree and street lights along Main Street.
Location This project is located on Pageant Way next to the old Library parking lot.
Project
Background
Over the past several years, the Town has upgraded and replaced multiple outdated electric panels that
service street light posts and tree lights in the downtown area. This project began in 2003 as part of the
downtown streetscape project. Since then, all electric panels along Santa Cruz Avenue and Park Plaza
have been replaced to bring these panels to current electric codes. The last old electric panel that is in
need of replacement is the panel located on Pageant Way, which services the tree and street lights
along Main Street. Replacement of this panel will complete the electric panel upgrades in the
downtown area.
Operating
Budget Impacts
Engineering staff time associated with this project will be charged to the project as it is delivered.
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-31
Project
Components &
Estimated
Timeline
Summer 2016 Design Project design & development
Fall 2016 Bidding Project bidding & contract award
Winter 2016 Construction Project construction
Summer 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ -$ 45,000$ -$ 45,000$ -$ -$ -$ -$ 45,000$
TOTAL SOURCE OF FUNDS -$ -$ 45,000$ -$ 45,000$ -$ -$ -$ -$ 45,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 45,000 - 45,000 - - - - 45,000
TOTAL GFAR -$ -$ 45,000$ -$ 45,000$ -$ -$ -$ -$ 45,000$
TOTAL USE OF FUNDS -$ -$ 45,000$ -$ 45,000$ -$ -$ -$ -$ 45,000$
ELECTRICAL PANEL REPLACEMENT ON PAGEANT WAY Project 812-0122
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-32 LOS GATOS BLVDHWY 17N SANTA CRUZ AVUNIVERSITY AVBLOSSOM
H
I
L
L
R
D
Project Name Crosswalk Improvements at Santa Cruz
Avenue/Blossom Hill Road
Project Number 812-0125
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will install a new crosswalk on the north side of Santa Cruz Avenue at Blossom Hill Road.
Location This project is located on Santa Cruz Avenue at Blossom Hill Road.
Project
Background
The intersection at Santa Cruz Avenue and Blossom Hill Road is a well-traveled pedestrian corridor.
There is an existing crosswalk on the South side of Santa Cruz Ave. that provides limited crossing
access and adding a crosswalk on the North side of Santa Cruz Ave. will enhance crossing access for
pedestrians and bicyclists.
Operating
Budget Impacts
There will be no operating budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost, which is approximately 12%.
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-33
Project
Components &
Estimated
Timeline
Fall 2016 Design Project design & development
Winter 2016 Bid Process Project bidding & contract award
Spring 2017 Construction Project construction
Summer 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$
TRAFFIC MITIGATION - - 50,000 - 50,000 - - - - 50,000$ -$
TOTAL SOURCE OF FUNDS -$ -$ 110,000$ -$ 110,000$ -$ -$ -$ -$ 110,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 60,000 - 60,000 - - - - 60,000
TOTAL GFAR -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$
TRAFFIC MITIGATION
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 50,000 - 50,000 - - - - 50,000
TOTAL TRAFFIC MITIGATIONS -$ -$ 50,000$ -$ 50,000$ -$ -$ -$ -$ 50,000$
TOTAL USE OF FUNDS -$ -$ 110,000$ -$ 110,000$ -$ -$ -$ -$ 110,000$
CROSSWALK IMPROVEMENTS SANTA CRUZ /BLOSSOM HILL 812-0125
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-34
Project Name Crosswalk Lighting Upgrades
Project Number 812-0126
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will upgrade pedestrian crossing lights at multiple locations throughout Town.
Location This project will take place at various locations in Town.
Project
Background
Safety improvements are needed at key streets to ensure public safety and safe walking pathways for
students and pedestrians. Staff identified areas that have moderate to high levels of pedestrian traffic
that are near major roadways that lack safe crosswalk areas. The project originally included four
locations, but Blossom Hill and Santa Cruz was added with no budgetary impact. Work has been
completed at Massol Avenue and Highway 9, Blossom Hill Road and Hillbrook, and Pollard and
Abbott. Staff will complete the necessary work at Blossom Hill and Santa Cruz, and Los Gatos
Almaden and Cherry Blossom.
As part of these crosswalk lighting upgrades, more enhanced signage with lighting will be installed, as
well as concrete median islands, where applicable. For streets with multiple vehicle lanes, the concrete
median islands allow pedestrian a safe area mid-way through the street so that crossing is more safe
and achievable in high traffic areas.
Operating
Budget Impacts
There will be no operating budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost, which is approximately 12%.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-35
Project
Components &
Estimated
Timeline
Summer 2016 Design Project design & development
Fall 2016 Bid process Project bidding & contract award
Winter 2016 Construction Project construction
Winter 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Adjusted
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ 50,000$ -$ 50,000$ -$ 50,000$ -$ -$ -$ -$ 50,000$
TRAFFIC MITIGATION - 50,000 15,371 34,629 - 34,629 - - - - 50,000$
TOTAL SOURCE OF FUNDS -$ 100,000$ 15,371$ 84,629$ -$ 84,629$ -$ -$ -$ -$ 100,000$
Prior Yrs
Actuals
2015/16
Adjusted
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - - -
Consultant Services - - - - - - - - - - -
Project Construction Expenses -$ 50,000 -$ 50,000$ - 50,000 - - - - 50,000
TOTAL GFAR -$ 50,000$ -$ 50,000$ -$ 50,000$ -$ -$ -$ -$ 50,000$
TRAFFIC MITIGATION
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - - -
Consultant Services - - - - - - - - - - -
Project Construction Expenses - 50,000 15,371 34,629 - 34,629 - - - - 50,000
TOTAL TRAFFIC MITIGATIONS -$ 50,000$ 15,371$ 34,629$ -$ 34,629$ -$ -$ -$ -$ 50,000$
TOTAL USE OF FUNDS -$ 50,000$ 15,371$ 84,629$ -$ 84,629$ -$ -$ -$ -$ 100,000$
CROSSWALK LIGHTING UPGRADE 812--0126
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-36
PROPOSED STREETS PROGRAM
Street Improvements
C-37
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PROJECT LOCATIONS
A Winchester Boulevard/ Lark Avenue Intersection
Improvements M Intersection Safety & Traffic Flow Improvements
B Downtown Parking Sign Enhancements N Sidewalk Improvements – Multiple Locations
C Highway 9/ University Avenue Intersection
Improvements O Montebello Way Island Removal
D Los Gatos Boulevard/ Shannon Road Improvements P LED Streetlights
E Monument Control Network Upgrade Q Pageant Way Parking Lot Reconstruction
F Downtown Parking Lots Seal Coat & Restriping R Utility Undergrounding Improvements
G Hernandez Avenue Storm Drain Improvements S Bicycle & Pedestrian Master Plan
H Blossom Hill Road/ Cherry Blossom Lane Intersection
Improvements T Traffic Around Schools Study
I 224 West Main Property Acquisition (Parking Lot 6) U Intelligent Parking Infrastructure
J Parking Lot 4 Repair & Waterproofing V Cut-Through Traffic Mitigation
K Shannon Road/ Los Gatos Boulevard/ Cherry Blossom
Lane Sidewalk Improvements W Traffic Signal Modernization
L Stonybrook Road/ Kennedy Road Sidewalk
Improvements
PROPOSED STREETS PROGRAM
Street Improvements
C-38
PROPOSED STREETS PROGRAM
Street Improvements
C-39
PROGRAM SECTION DIRECTORY PAGE
0203 Winchester Boulevard/ Lark Avenue Intersection Improvements C – 42
0216 Downtown Parking Sign Enhancements C – 44
0202 Highway 9/ University Avenue Intersection Improvements C – 46
0213 Los Gatos Boulevard/ Shannon Road Improvements C – 48
0214 Monument Control Network Upgrade C – 50
0705 Downtown Parking Lots Seal Coat & Restriping C – 52
0409 Hernandez Avenue Storm Drain Improvements C – 54
0212 Blossom Hill Road/ Cherry Blossom Lane Intersection Improvements C – 56
0704 224 West Main Property Acquisition (Parking Lot 6) C – 58
0706 Parking Lot 4 Repair & Waterproofing C – 60
0218 Sidewalk Improvements/ Shannon Road /Los Gatos Boulevard/ Cherry Blossom Lane C – 62
0219 Stonybrook Road & Kennedy Road Sidewalk Improvements C – 64
0220 Intersection Safety & Traffic Flow Improvements C – 66
0221 Sidewalk Improvements – Multiple Locations C – 68
0223 Montebello Way Island Removal C – 70
0224 LED Street Lights C – 72
0707 Pageant Way Parking Lot Reconstruction C – 74
0225 Utility Undergrounding Improvements C – 76
0226 Bicycle & Pedestrian Master Plan C – 78
0127 Traffic Around Schools Study C - 80
0228 Intelligent Parking Infrastructure C – 82
0229 Cut – Through Traffic Mitigation C – 84
0227 Traffic Signal Modernization C – 86
PROPOSED STREETS PROGRAM
Street Improvements
C-40
PROPOSED STREETS PROGRAM
Street Improvements
C-41
The Streets Program’s Street Improvements section contains Capital Improvement Program projects that improve a
roadway’s function or structure, other than paving, as the primary scope of work. Typical Street Improvements projects
include sidewalk, curb, and gutter improvements, storm drain improvements, the undergrounding of utilities, intersection
improvements, sidewalk and median ramps, crosswalk improvements, street lighting, and retaining walls.
In this CIP, the Street Improvements section contains one-time projects and no ongoing projects. One-time Street
Improvements projects are prioritized based on safety needs, traffic levels, available funding sources, project costs, and
community impacts.
Traffic Mitigation Funds, Storm Drain Funds, and the Utility Underground Fund all provide designated funding revenue
through development fee charges for their related project categories. Los Gatos does not have a designated funding source for
other street improvements which do not fall into these categories; however, grants, in-lieu fees, CDBG funds, and community
benefit funds are utilized when available.
STREET IMPROVEMENT PROJECTS SUMMARY
Carryforward Projects
0203 Winchester Blvd. / Lark Ave. Intersection 44,884$ 316,194$ -$ -$ -$ -$ 361,078$
0216 Downtown Parking Signs Enhancements - 50,000 - - - - 50,000
0202 Hwy 9/University Intersection 966,962 - - - - - 966,962
0213 Los Gatos Blvd / Shannon Improvements - 20,000 - - - - 20,000
0214 Monument Control Network Update - 30,000 - - - - 30,000
0705 Downtown Parking Lots Seal Coat & Restriping - 100,000 - - - - 100,000
0409 Hernandez Avenue Storm Drain Improvements 17,180 - - - - 65,000 82,180
0212 Blossom Hill Rd / Cherry Ln Intersection - 500,000 - - - - 500,000
0704 224 W. Main Street Property Acquisition (Parking Lot 6)4,000 1,196,000 - - - - 1,200,000
0706 Parking Lot 4 - 400,000 - - - - 400,000
0218 Shannon/LGB/ Cherry Blossom Sidewalk Improvements - 129,896 - - - -
0219 Stonybrook & Kennedy Sidewalk Improvements - 287,192 - - - -
0220 Intersection Safety & Traffic Flow Improvements 28,696 19,342 - - - - 48,038
0221 Sidewalk Improvements - Multiple Locations - 60,000 - - - - 60,000
0223 Montebello Way Island Removal - 19,550 - - - - 19,550
0224 LED Streetlights - 504,648 - - - -
0707 Pegeant Way Parking Lot Reconstruction - 175,550 - - - - 175,550
0225 PG&E Undergrounding - 70,000 42,000 42,000 42,000 6,570,000
0226 Bicycle & Pedestrian Master Plan - 120,000 - - - -
0217 Traffic Around Schools - 78,794 - - - -
New Projects
0228 Intelligent Parking Infrastructure - 927,000 - - - - 927,000
0229 Cut-Through Traffic Mitigation - 215,000 - - - - 215,000
0227 Traffic Signal Modernization - 252,869 842,895 590,027 - - 1,685,790
Total Street Improvement Projects 1,061,723$ 5,472,034$ 884,895$ 632,027$ 42,000$ 6,635,000$ 6,841,149$
Total
Budgeted
2019/20
Budget
2016/17 Budget
& Carryfwd*
2018/19
Budget
2017/18
Budget
2020/21
Budget
Expended Through
2015/16
* Total FY 2015/16 Carryforward $4,035,169
Unfunded Projects for future consideration
• Blossom Hill Road & Union Avenue Improvements
• Los Gatos- Almaden Road Improvements
• Union Avenue Widening and Sidewalks
• Local Bikeway Improvements
• Blossom Hill Road Bridge Widening at Highway 17
PROPOSED STREETS PROGRAM
Street Improvements
C-42 HWY 17WINCHESTER BLVDLA
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Project Name Winchester Boulevard/ Lark Avenue
Intersection Improvements
Project Number 813-0203
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will add a northbound receiving lane on Winchester Boulevard from Lark Avenue to
Wimbledon Drive. In addition, the traffic lanes on westbound Lark Avenue will be reconfigured to
provide a double right turn into Winchester Boulevard, and modifications to the traffic signal system
at the intersection of Winchester Boulevard and Lark Avenue will be made. Construction associated
with this project will be completed in FY 2015/16 with project closeout including processing
associated documentation, lasting into FY 2016/17.
Location This project is located at the intersection of Winchester Boulevard and Lark Avenue.
Project
Background
In 2012 a new traffic signal system was installed at the intersection of Lark and University Avenue.
This project was completed to improve the traffic flow. This new project will complete a series of
roadway improvements at the intersection of Winchester and Lark. Improvements will be made to the
traffic signal system, a new receiving lane on northbound Winchester Boulevard will be constructed to
create a double right turn lane from Lark Avenue to Winchester Boulevard. The improvements on
northbound Winchester Boulevard will connect to the infrastructure improvements that will be done as
part of a private development project north of Wimbledon Drive. Once completed, these
enhancements will improve the overall traffic flow on Lark Avenue.
Operating
Budget Impacts
Engineering staff time for design and construction of this project was addressed in the FY 2015/16
Operating Budget.
PROPOSED STREETS PROGRAM
Street Improvements
C-43
Project
Components &
Estimated
Timeline
Winter 2015 Design Project design & development
Spring 2016 Bid Process Project bidding & contract award
Summer 2016 Construction Project construction
Fall 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
TRAFFIC MITIGATION 44,884$ 489,377$ 316,194$ -$ 316,194$ -$ -$ -$ -$ 850,455$
TOTAL SOURCE OF FUNDS 44,884$ 489,377$ 316,194$ -$ 316,194$ -$ -$ -$ -$ 850,455$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
TRAFFIC MITIGATION
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 44,884 489,377 316,194 - 316,194 - - - - 850,455
TOTAL TRAFFIC MITIGATION 44,884$ 489,377$ 316,194$ -$ 316,194$ -$ -$ -$ -$ 850,455$
TOTAL USE OF FUNDS 44,884$ 489,377$ 316,194$ -$ 316,194$ -$ -$ -$ -$ 850,455$
WINCHESTER BOULEVARD / LARK AVENUE INTERSECTION IMPROVEMENTS Project 813-0203
PROPOSED STREETS PROGRAM
Street Improvements
C-44
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Project Name Downtown Parking Signs Enhancements** Project Number 813-0216
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will review the existing downtown directional and parking signs and propose
enhancements to improve the aesthetics and accessibility of downtown Los Gatos.
Location This project is located at various locations downtown.
Project
Background
In 2006, the Town undertook a project to improve the visibility of downtown. A committee of
stakeholders was formed to review and propose directional signs to show visitors to the Town parking
lots and points of interest in downtown. As result of this process, new directional signs were installed
in various areas. They have been in use for the past several years. This project will enhance and/or
replace the existing signs to improve the aesthetics and accessibility of downtown for visitors and
community members.
Operating
Budget Impacts
Engineering staff time for design and oversight of this project will be addressed in the FY 2016/17
Operating Budget.
PROPOSED STREETS PROGRAM
Street Improvements
C-45
Project
Components &
Estimated
Timeline
Fall 2016 Design Review signs & prepare plans and specifications
Spring 2017 Bid Process Project bidding & contract award
Summer 2017 Construction Project construction
Fall 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ -$ 50,000$ -$ 50,000$ -$ -$ -$ -$ 50,000$ .
TOTAL SOURCE OF FUNDS -$ -$ 50,000$ -$ 50,000$ -$ -$ -$ -$ 50,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 50,000 - 50,000 - - - - 50,000
TOTAL GFAR -$ -$ 50,000$ -$ 50,000$ -$ -$ -$ -$ 50,000$
TOTAL USE OF FUNDS -$ -$ 50,000$ -$ 50,000$ -$ -$ -$ -$ 50,000$
DOWNTOWN PARKING SIGNS ENHANCEMENTS Project 813-0216
****This project was presented to Council as part of the Capital Improvement Program in FY 2015/16. The use of funds for
this project was put on hold pending resolution of funding needs for the Almond Grove Street Reconstruction project.
PROPOSED STREETS PROGRAM
Street Improvements
C-46
Project Name Highway 9/ University Avenue Intersection
Improvements
Project Number 813-0202
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will replace the old and outdated traffic signal at the Highway 9 and University Avenue
intersection with a new traffic signal system. Additionally, dedicated left turn lanes will be
constructed on University Avenue to improve vehicle traffic flow. Sidewalks will be repaired to be in
compliance with current codes. Construction associated with this project will be completed in FY
2015/16 with project closeout including processing associated documentation, lasting into FY 2016/17.
Location The project is located at the intersection of Highway 9 and University Avenue.
Project
Background
The lack of an updated traffic signal system and dedicated left turn lanes has impacted vehicle traffic
flow, causing vehicle and pedestrian safety and capacity issues. To address these issues, a new traffic
signal system, including dedicated left turn lanes, will be installed. The sidewalks located at this
intersection will also be improved to comply with current codes.
The project intersection is located in the Caltrans right-of-way and due to state budget challenges,
funding has been limited for the past several years. However, the Town has secured a grant through
the Highway Safety Implementation Program (HSIP). The project will be funded through this grant
and revenue from development projects in the immediate area.
Staff has been working together with the contractor and granting agency to complete the construction
and meet grant requirements. Staff will prepare a report to Council during the summer to close out and
accept this project.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. The staff time for this
project is included in the department’s FY 2016/17 Operating Budget.
HWY 9
E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV
PROPOSED STREETS PROGRAM
Street Improvements
C-47
Project
Components &
Estimated
Timeline
Winter 2014 Construction Project construction
Summer 2016 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
TRAFFIC MITIGATION 786,738$ -$ -$ -$ -$ -$ -$ -$ -$ 786,738$
GRANTS & AWARDS 180,225 202,238 - - - - - - - 382,463
TOTAL SOURCE OF FUNDS 966,962$ 202,238$ -$ -$ -$ -$ -$ -$ -$ 1,169,200$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
TRAFFIC MITIGATION
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 786,738 - - - - - - - - 786,738
TOTAL TRAFFIC MITIGATION 786,738$ -$ -$ -$ -$ -$ -$ -$ -$ 786,738$
GRANTS & AWARDS
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 180,225 202,238 - - - - - - - 382,463
TOTAL GRANTS & AWARDS 180,225$ 202,238$ -$ -$ -$ -$ -$ -$ -$ 382,463$
TOTAL USE OF FUNDS 966,962$ 202,238$ -$ -$ -$ -$ -$ -$ -$ 1,169,200$
HIGHWAY 9 / UNIVERSITY AVENUE INTERSECTION IMPROVEMENTS Project 813-0202
PROPOSED STREETS PROGRAM
Street Improvements
C-48 LOS GATOS BLVDBLOSSOM HILL
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Project Name Los Gatos Boulevard/ Shannon Road
Improvements
Project Number 813-0213
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will create a new pedestrian signalized crossing and restripe Shannon Road to provide
longer turn lanes and improve the overall safety for pedestrians and bicyclists. The project will be
coordinated with any potential development of adjacent parcels.
Location This project is located at the intersection of Los Gatos Boulevard and Shannon Road.
Project
Background
The intersection of Los Gatos Boulevard and Shannon Road is a heavily used roadway, especially
during the morning and afternoon school and commute hours. In order to improve the safe operation
of this intersection, a new pedestrian push button signal will be installed and also new striping on
Shannon Road will provide a longer turn lane into Los Gatos Boulevard.
Operating
Budget Impacts
This project will use staff time for design and construction. Engineering staff time associated with
these projects will be charged to the project as they are identified and delivered.
PROPOSED STREETS PROGRAM
Street Improvements
C-49
Project
Components &
Estimated
Timeline
Fall 2016 Preliminary Design Project design & development
Spring 2017 Construction Project construction
Spring 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
TRAFFIC MITIGATION -$ -$ 20,000$ -$ 20,000$ -$ -$ -$ -$ 20,000$
TOTAL SOURCE OF FUNDS -$ -$ 20,000$ -$ 20,000$ -$ -$ -$ -$ 20,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
TRAFFIC MITIGATION
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 20,000 - 20,000 - - - - 20,000
TOTAL TRAFFIC MITIGATION -$ -$ 20,000$ -$ 20,000$ -$ -$ -$ -$ 20,000$
TOTAL USE OF FUNDS -$ -$ 20,000$ -$ 20,000$ -$ -$ -$ -$ 20,000$
LOS GATOS BOULEVARD / SHANNON IMPROVEMENTS Project 813-0213
PROPOSED STREETS PROGRAM
Street Improvements
C-50
Project Name Monument Control Network Update
Project Number 813-0214
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will provide ongoing update of the existing Town-wide survey monument control network
in phases.
Location This project is located Town-wide.
Project
Background
The Town undertook a project to establish a survey monument network for Los Gatos, back in 2002,
which has been used by surveyors and engineers for the last 10 years. Due to new development
projects, and changes to the Town’s infrastructure, such as new roadways built, the survey monument
network is outdated. Various Town departments use this document as a planning resource when
considering new community development projects or when designing or providing engineering
specifications for projects. This project will provide a verification of the location of the Town
monuments per the original survey. This survey document will enable staff to detect any variations of
location or movements of any monuments that have been affected by earth movements.
Operating
Budget Impacts
This project will use staff time for design and management. This project is tentatively scheduled to
begin in FY 2016/17. Engineering staff time associated with these projects will be charged to the
project as it is delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Improvements
C-51
Project
Components &
Estimated
Timeline
Fall 2016 Design Phase I project development
Winter 2016 Bid process Phase I project bidding & contract award
Summer 2017 Completion Phase I project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ -$ 20,000$ -$ 20,000$ -$ -$ -$ -$ 20,000$
TRAFFIC MITIGATION - - 10,000 - 10,000 - - - - 10,000
TOTAL SOURCE OF FUNDS -$ -$ 30,000$ -$ 30,000$ -$ -$ -$ -$ 30,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 20,000 - 20,000 - - - - -
TOTAL GFAR -$ -$ 20,000$ -$ 20,000$ -$ -$ -$ -$ 20,000$
TRAFFIC MITIGATION
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 10,000 - 10,000 - - - - -
TOTAL TRAFFIC MITIGATION -$ -$ 10,000$ -$ 10,000$ -$ -$ -$ -$ 10,000$
TOTAL USE OF FUNDS -$ -$ 30,000$ -$ 30,000$ -$ -$ -$ -$ 30,000$
MONUMENT CONTROL NETWORK UPDATE Project 813-0214
PROPOSED STREETS PROGRAM
Street Improvements
C-52
HWY
9
E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV
Project Name Downtown Parking Lots Seal Coat &
Restriping
Project Number 817-0705
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will resurface downtown parking lots by applying a seal coat and then restriping.
Location This project is located at various Town-owned parking lots in downtown Los Gatos.
Project
Background
The public parking lots in downtown Los Gatos are heavily used on a daily basis. In order to keep
their surface condition good and prevent long term wear and damage, the parking lots need to be
resurfaced and restriped. This project is necessary to maintain existing infrastructure in good condition
and to prevent possible drainage or broken pavement problems in the future. This resurfacing is
achieved by the application of a seal coat to the parking lots and restriping all the lots.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
PROPOSED STREETS PROGRAM
Street Improvements
C-53
Project
Components &
Estimated
Timeline
Winter 2016 Preliminary Design Project design & development
Spring 2017 Final Design Project bidding & contract award
Summer 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ -$ 100,000$ -$ 100,000$ -$ -$ -$ -$ 100,000$
TOTAL SOURCE OF FUNDS -$ -$ 100,000$ -$ 100,000$ -$ -$ -$ -$ 100,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 100,000 - 100,000 - - - - 100,000
TOTAL GFAR -$ -$ 100,000$ -$ 100,000$ -$ -$ -$ -$ 100,000$
TOTAL USE OF FUNDS -$ -$ 100,000$ -$ 100,000$ -$ -$ -$ -$ 100,000$
DOWNTOWN PARKING LOTS SEAL COAT & RESTRIPING Project 817-0705
PROPOSED STREETS PROGRAM
Street Improvements
C-54
Project Name Hernandez Avenue Storm Drain
Improvements
Project Number 816-0409
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will improve the Hernandez Avenue storm drain system with the installation of an
underground storm drain pipe and sidewalk above.
Location The storm drain project is located on the south side of Hernandez Avenue, between Walnut Avenue
and Wissahickon Avenue.
Project
Background
Hernandez Avenue is a hillside collector street with an incomplete sidewalk network and storm drain
systems alongside the roadway. This street averages over 1,000 vehicles per day, a normal amount for
a collector street. At previous neighborhood meetings, residents indicated an interest in having
continuous sidewalks, particularly in the area where an open storm drain exists.
This project installs an underground storm drain pipe into the existing ditch and puts a concrete
sidewalk, curb, and gutter system along the roadway to feed runoff water into the storm drain pipe.
This street improvement addresses several neighborhood needs, including an improved drainage
system, a safer pedestrian area, and appearance of the neighborhood.
This project will be funded by the Storm Basin Fund. This project is scheduled for FY 2019/20.
Operating
Budget Impacts
Ongoing operating costs would be significantly reduced as this project would eliminate the need to
clean or repair the existing open ditch. Engineering staff time associated with these projects will be
charged to the project as it is delivered in FY 2019/20.
L
O
S
G
A
T
O
S
-
S
A
R
A
T
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HWY 17N SANTA CRUZ AVUNIVERSITY AV
PROPOSED STREETS PROGRAM
Street Improvements
C-55
Project
Components &
Estimated
Timeline
Fall 2019 Design Design project, include alternative methods and estimated
costs, and determine best outcome
Winter 2020 Bid Process Obtain bids from licensed contractors and submit to Council
for approval
Summer 2020 Construction Construction of storm drains and related street improvements
Fall 2020 Completion Project completed
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
STORM BASIN #3 17,180$ -$ -$ -$ -$ -$ -$ -$ 65,000$ 82,180$
TOTAL SOURCE OF FUNDS 17,180$ -$ -$ -$ -$ -$ -$ -$ 65,000$ 82,180$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
STORM BASIN #3
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 17,180 - - - - - - - 65,000 82,180
TOTAL STORM BASIN 17,180$ -$ -$ -$ -$ -$ -$ -$ 65,000$ 82,180$
TOTAL USE OF FUNDS 17,180$ -$ -$ -$ -$ -$ -$ -$ 65,000$ 82,180$
HERNANDEZ AVENUE STORM DRAIN IMPROVEMENTS Project 816-0409
PROPOSED STREETS PROGRAM
Street Improvements
C-56 LOS GATOS BLVDBLOSSOM HILL RD
SHANNO
N
R
D
Project Name Blossom Hill Road/ Cherry Blossom Lane
Intersection Improvements
Project Number 813-0212
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will install a new traffic signal and reconfigure this intersection to improve flow of
vehicle, bicycle, and pedestrian traffic.
Location This project is located at the intersection of Blossom Hill Road and Cherry Blossom Lane.
Project
Background
In 2011, the Town conducted safety improvements on Blossom Hill Road from Cherry Blossom Lane
to Camino del Cerro. This project was funded by Town Traffic Mitigation funds along with funding
received from the State of California’s Safe Routes to School grant. The improvements from the first
phase of the project included the following: reconfiguration of the crosswalks at Blossom Hill Road
and Cherry Blossom Lane, widening of Blossom Hill Road from Cherry Blossom Lane to Camino del
Cerro, construction of bicycle lanes on a section of Blossom Hill Road, construction of sidewalks on a
section of Blossom Hill Road, and construction of a lighted crosswalk across Blossom Hill Road.
The final phase of this project will replace the existing traffic signal system at the intersection of
Blossom Hill Road and Cherry Blossom Lane. Additionally, this project will reconfigure this
intersection to improve its operations for vehicles, pedestrians, and bicyclists.
Operating
Budget Impacts
This project will be evaluated within the study of traffic around Town schools currently under way.
Engineering staff time associated with these projects will be charged to the project as it is delivered.
PROPOSED STREETS PROGRAM
Street Improvements
C-57
Project
Components &
Estimated
Timeline
Fall 2016 Design Project design & development
Winter 2016 Bid Process Project bidding & contract award
Spring 2017 Construction Project construction
Spring 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
TRAFFIC MITIGATION -$ -$ 500,000$ -$ 500,000$ -$ -$ -$ -$ 500,000$
TOTAL SOURCE OF FUNDS -$ -$ 500,000$ -$ 500,000$ -$ -$ -$ -$ 500,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
TRAFFIC MITIGATION
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 500,000 - 500,000 - - - - 500,000
TOTAL TRAFFIC MITIGATION -$ -$ 500,000$ -$ 500,000$ -$ -$ -$ -$ 500,000$
TOTAL USE OF FUNDS -$ -$ 500,000$ -$ 500,000$ -$ -$ -$ -$ 500,000$
BLOSSOM HILL ROAD / CHERRY BLOSSOM LANE INTERSECTION IMPROVEMENTS Project 813-0212
PROPOSED STREETS PROGRAM
Street Improvements
C-58
HWY 9
E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV
Project Name 224 West Main Property Acquisition
(Parking Lot 6)
Project Number 817-0704
Department Parks & Public Works Project Manager PPW Director: Matt Morley
Description This project, carried forward from previous years, allocates funding from the GFAR Parking Reserve
for the purchase of property (formerly 224 West Main Street) for Parking Lot 6.
Location This project is located at Parking Lot 6, which is at 224 West Main Street.
Project
Background
In 2009, the Town purchased a property next to Parking Lot 6 to expand the existing parking lot. This
property was purchased by Town Housing/Redevelopment Agency (RDA) funds. Because the State
dissolved redevelopment agencies, it is necessary that the Town use an alternative funding source for
this purchase. Reserve funds for GFAR are identified for this use.
Operating
Budget Impacts
This project may use staff time for processing of the new property purchase and funding. The staff
time for this project is included in the FY 2016/17 Operating Budget.
PROPOSED STREETS PROGRAM
Street Improvements
C-59
Project
Components &
Estimated
Timeline
Summer
2016
Estimated
Completion
Property purchase and funding completed.
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR 4,000$ -$ 1,196,000$ -$ 1,196,000$ -$ -$ -$ -$ 1,200,000$
TOTAL SOURCE OF FUNDS 4,000$ -$ 1,196,000$ -$ -$ -$ -$ -$ -$ 1,200,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 4,000 - 1,196,000 - 1,196,000 - - - - 1,200,000
TOTAL GFAR 4,000$ -$ 1,196,000$ -$ 1,196,000$ -$ -$ -$ -$ 1,200,000$
TOTAL USE OF FUNDS 4,000$ -$ 1,196,000$ -$ 1,196,000$ -$ -$ -$ -$ 1,200,000$
224 WEST MAIN PROPERTY ACQUISITION (PARKING LOT 6)Project 817-0704
PROPOSED STREETS PROGRAM
Street Improvements
C-60
HWY
9
E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV
Project Name Parking Lot 4 Repair &
Waterproofing**
Project Number 817-0706
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will remove and replace sections of concrete, water-proof the upper deck, and rework the
planters of Parking Lot 4.
Location This project is located at Parking Lot 4 which is located on Railroad Way between Elm Street and
Gray’s Lane.
Project
Background
Parking Lot 4, which includes an underground parking garage, was constructed nearly 25 years ago
and there have not been any major infrastructure improvements to this facility since then. The
concrete deck has deteriorated to the point that has caused water leaking from the upper section to the
underground garage below. This project will replace sections of concrete, waterproof the upper deck
and rehabilitate the planting areas.
Operating
Budget Impacts
This project will require staff time for design and construction management. This project is tentatively
scheduled to start design in Summer 2016 and construction in 2017. Engineering staff time associated
with these projects will be charged to the project as it is delivered.
.
PROPOSED STREETS PROGRAM
Street Improvements
C-61
Project
Components &
Estimated
Timeline
Summer 2016 Design Project design & development
Fall 2016 Bid process Project bidding & contract award
Summer 2017 Construction Project construction
Summer 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ -$ 400,000$ -$ 400,000$ -$ -$ -$ -$ 400,000$
TOTAL SOURCE OF FUNDS -$ -$ 400,000$ -$ 400,000$ -$ -$ -$ -$ 400,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 400,000 - 400,000 - - - - 400,000
TOTAL GFAR -$ -$ 400,000$ -$ 400,000$ -$ -$ -$ -$ 400,000$
TOTAL USE OF FUNDS -$ -$ 400,000$ -$ 400,000$ -$ -$ -$ -$ 400,000$
PARKING LOT 4 REPAIR & WATERPROOFING Project 817-0706
**This project was presented to Council as part of the Capital Improvement Program in FY 2015/16. The use of funds for
this project was put on hold pending resolution of funding needs for the Almond Grove Street Reconstruction project.
PROPOSED STREETS PROGRAM
Street Improvements
C-62 LOS GATOS BLVDBLOSSOM HILL RD
SHANNON
R
D
Project Name Sidewalk Improvements/ Shannon/ Los
Gatos Blvd/ Cherry Blossom Lane
Project Number 813-0218
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will construct sidewalk, curb and gutter along the north side of Shannon Road between
Los Gatos Boulevard and Cherry Blossom Lane, completing the pedestrian link between the two roads.
Location
The project is located on Shannon Road between Los Gatos Boulevard and Cherry Blossom Lane.
Project
Background
Shannon Road is a heavily traveled two -lane roadway, especially when the schools are in session.
Shannon Road is used by residents dropping off students at various schools, such as Blossom Hill
Elementary, Van Meter Elementary, and Fisher Middle Schools. In addition, many parents walk their
children to school along this segment of roadway.
Shannon Road currently has intermittent sections of sidewalk on the south side of the roadway
between Los Gatos Boulevard and Cherry Blossom Lane. Most pedestrians cross Shannon Road to
walk along the south side, while some walk along the unimproved shoulder on the north side. This
project will complete the sidewalk segment on the north side of the roadway and reduce congestion at
Shannon Road and Cherry Blossom Lane, where a 3-way stop is inundated by crossing students,
crossing guards, and vehicle traffic during peak school hours. With the proposed sidewalk, pedestrians
will be encouraged to walk along the north side of Shannon Road, thus reducing the number of
pedestrians crossing Shannon Road.
Operating
Budget Impacts
Engineering staff time for design and construction of this project will be addressed in the FY 2016/17
Operating Budget.
PROPOSED STREETS PROGRAM
Street Improvements
C-63
Project
Components &
Estimated
Timeline
Fall 2015 Design Project design & development
Winter 2016 Bid process Project bidding & contract award
Spring 2016 Construction Project construction
Summer 2016 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ 104$ 129,896$ -$ -$ -$ -$ -$ -$ 130,000$
TOTAL SOURCE OF FUNDS -$ 104$ 129,896$ -$ -$ -$ -$ -$ -$ 130,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed $ -
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 104 129,896 - 129,896 - - - - 130,000
TOTAL GFAR -$ 104$ 129,896$ -$ 129,896$ -$ -$ -$ -$ 130,000$
TOTAL USE OF FUNDS -$ 104$ 129,896$ -$ 129,896$ -$ -$ -$ -$ 130,000$
SIDEWALK IMPROVEMENTS/SHANNON/ LOS GATOS BLVD/CHERRY BLOSSOM LANE Project 813-0218
PROPOSED STREETS PROGRAM
Street Improvements
C-64 LOS GATOS BLVDKENNE
D
Y
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SHANNO
N
R
D
Project Name Stonybrook & Kennedy Road
Sidewalk Improvements
Project Number 813-0219
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will remove a failing wooden sidewalk along Kennedy Road between Stonybrook Road
and Longmeadow Drive and replace with new concrete sidewalk, retaining wall, curb, gutter, drainage
improvements, and ADA ramps.
Location This project is located on Kennedy Road between Stonybrook Road and Longmeadow Drive.
Project
Background
The existing elevated wooden sidewalk was constructed a number of years ago. Over time, the
wooden deck has deteriorated by age and been damaged by termites. The improvements will be made
to remove the existing walkway and replace with a concrete sidewalk. The walkway is adjacent to a
drainage course and will require a retaining wall element in order for the sidewalk to match the
elevation of Kennedy Road. The design of the project began in Winter 2015, and construction is
anticipated to follow in FY 2016/17.
Operating
Budget Impacts
Engineering staff time for design and construction of this project will be addressed in the FY 2016/17
Operating Budget.
PROPOSED STREETS PROGRAM
Street Improvements
C-65
Project
Components &
Estimated
Timeline
Fall 2015 Design Project design & development
Winter 2016 Bid process Project bidding & contract award
Winter 2016 Construction Project construction
Summer 2016 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ 12,808$ 287,192$ -$ 287,192$ -$ -$ -$ -$ 300,000$
TOTAL SOURCE OF FUNDS -$ 12,808$ 287,192$ -$ 287,192$ -$ -$ -$ -$ 300,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 12,808 287,192 - 287,192 - - - - 300,000
TOTAL GFAR -$ 12,808$ 287,192$ -$ 287,192$ -$ -$ -$ -$ 300,000$
TOTAL USE OF FUNDS -$ 12,808$ 287,192$ -$ 287,192$ -$ -$ -$ -$ 300,000$
STONYBROOK & KENNEDY SIDEWALK IMPROVEMETNS Project 813-0219
PROPOSED STREETS PROGRAM
Street Improvements
C-66
TOWN-WIDE
Project Name Intersection Safety & Traffic Flow
Improvements
Project Number 813-0220
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will construct lighted crosswalk improvements at Pollard Road/ Abbott Avenue and Union
Avenue/ Thomas Drive. Project will also install a signal interconnect on Highway 9 from Alberto
Way to Los Gatos Boulevard.
Location This project is located in the following areas: Pollard Road/ Abbott Avenue intersection; Union
Avenue/ Thomas Drive intersection; and on Highway 9 from Alberto Way to Los Gatos Boulevard.
Project
Background
In-pavement crosswalk lights were installed in the crosswalk at Pollard Road and Abbott Avenue over
10 years ago. The cost to repair the failing in-pavement lights has increased recently and the system
has become inefficient to maintain. This project will remove the existing in-pavement lights and
replace with above ground Rectangular Rapid Flashing Beacons.
The crosswalk at Union Avenue and Thomas Drive, which is near Union Middle school, currently does
not have an advanced warning system. The Police Department and several residents have inquired
about the safety of this crosswalk due to the high number of students that walk along this route to and
from school.
This project will also install a signal interconnect on Highway 9 from Alberto Way to Los Gatos
Boulevard. This will allow for communication between the signals at Highway 9/ Alberto Way and
Highway 9/ Los Gatos Boulevard to increase efficiency for this section of roadway.
Operating
Budget Impacts
Engineering staff time for design and construction of this project will be addressed in the FY 2016/17
Operating Budget.
PROPOSED STREETS PROGRAM
Street Improvements
C-67
Project
Components &
Estimated
Timeline
Winter 2015 Design Project design & development
Winter 2015 Bid process Project bidding & contract award
Spring 2016 Construction Project construction
Summer 2016 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR 28,696$ 10,000$ 11,304$ -$ 21,304$ -$ -$ -$ -$ 50,000$
TRAFFIC MITIGATION - 31,962 8,038 - 40,000 - - - - 40,000
TOTAL SOURCE OF FUNDS 28,696$ 41,962$ 19,342$ -$ 61,304$ -$ -$ -$ -$ 90,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - -
Consultant Services - - - - - - - - -
Project Construction Expenses 28,696 10,000 11,304 - 21,304 - - - - 50,000
TOTAL GRANTS & AWARDS 28,696$ 10,000$ 11,304$ -$ 21,304$ -$ -$ -$ -$ 50,000$
TRAFFIC MITIGATION
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 31,962 8,038 - 40,000 - - - - 31,962
TOTAL TRAFFIC MITIGATION -$ 31,962$ 8,038$ -$ 40,000$ -$ -$ -$ -$ 40,000$
TOTAL USE OF FUNDS 28,696$ 41,962$ 19,342$ -$ 61,304$ -$ -$ -$ -$ 90,000$
INTERSECTION SAFETY & TRAFFIC FLOW IMPROVEMETNS Project 813-0220
PROPOSED STREETS PROGRAM
Street Improvements
C-68
TOWN-WIDE
Project Name Sidewalk Improvements – Multiple
Locations
Project Number 813-0221
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will construct sidewalk, curb, and gutter on the north side of Kennedy Road from Ferris
Avenue to Los Gatos Boulevard and on the south side of Mitchell Avenue from George Street to
Fisher Avenue. This project will also upgrade the traffic signal at Los Gatos Boulevard and Shannon
Road by adding a right turn lane on westbound Shannon Road and signal indication for vehicles and
pedestrians.
Location This project is located in the following areas: Kennedy Road from Ferris Avenue to Los Gatos
Boulevard; Mitchell Avenue from George Street to Fisher Avenue; and Los Gatos Boulevard/ Shannon
Road.
Project
Background
Kennedy Road from Ferris Avenue to Los Gatos Boulevard currently has a shoulder that is heavily
utilized by parents and students walking and biking to school in the morning and afternoons. The
sidewalk improvements will complete the connection in this residential block.
In 2009, the Town completed the sidewalk installation on the north side of Mitchell Avenue from
George Street to Fisher Avenue. Then in 2012, sidewalk was constructed on north and south side of
Mitchell Avenue between Los Gatos Boulevard and George Street as part of the redevelopment of the
former Honda site. This project will complete the last component of the sidewalks in this heavily
utilized pedestrian area between Van Meter Elementary and Fisher Middle Schools.
This project will also upgrade the intersection at Los Gatos Boulevard/ Shannon Road by adding a
right lane and additional signal indication for vehicles and pedestrians for the westbound approach.
This will increase the capacity of the intersection.
Operating
Budget Impacts
Engineering staff time for design and construction of this project will be addressed in the FY 2016/17
Operating Budget.
PROPOSED STREETS PROGRAM
Street Improvements
C-69
Project
Components &
Estimated
Timeline
Fall 2016 Design Project design & development
Winter 2016 Bid process Project bidding & contract award
Spring 2017 Construction Project construction
Summer 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$
TOTAL SOURCE OF FUNDS -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 60,000 - 60,000 - - - - -
TOTAL GFAR -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$
TOTAL USE OF FUNDS -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$
SIDEWALK IMPROVEMENTS - MULTIPLE LOCATIONS Project 813-0221
PROPOSED STREETS PROGRAM
Street Improvements
C-70
Project Name Montebello Way Island Removal**
Project Number 813-0223
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will remove one concrete island on Montebello Way.
Location This project is located in front of 9 Montebello Way in downtown Los Gatos.
Project
Background
Montebello Way is a high traffic street located in downtown Los Gatos, adjacent to Town Plaza Park
and the Post Office, as well as other local downtown businesses. This street is also used for the weekly
Farmer’s Markets. Several concrete islands on Montebello Way were constructed that align with the
diagonal parking spaces. The concrete island located in front of 9 Montebello Way currently takes up
space along this street, and serves no functional purpose, except for aesthetics. The removal of the
island will create additional 1-2 parking spaces, and create more space for the Farmer’s Market.
Operating
Budget Impacts
There will be no operating budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost. Project delivery costs are estimated at $4,550 or
23% of the total project cost. The percentage for project management on this project are estimated
higher than the typical 12% due to the small scale nature of the project and the sensitivity of working
in the downtown.
PROPOSED STREETS PROGRAM
Street Improvements
C-71
Project
Components &
Estimated
Timeline
Fall 2016 Design Project design & development
Winter 2017 Bid process Project bidding & contract award
Winter 2017 Construction Project construction
Spring 2018 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ -$ 19,550$ -$ 19,550$ -$ -$ -$ -$ -$ -$
TOTAL SOURCE OF FUNDS -$ -$ 19,550$ -$ 19,550$ -$ -$ -$ -$ -$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 19,550 - 19,550 - - - - -
TOTAL GFAR -$ -$ 19,550$ -$ 19,550$ -$ -$ -$ -$ 19,550$
TOTAL USE OF FUNDS -$ -$ 19,550$ -$ 19,550$ -$ -$ -$ -$ 19,550$
MONTE BELLO ISLAND REMOVAL Project 813-0223
**This project was presented to Council as part of the Capital Improvement Program in FY 2015/16. The use of funds for
this project was put on hold pending resolution of funding needs for the Almond Grove Street Reconstruction project.
PROPOSED STREETS PROGRAM
Street Improvements
C-72
Project Name LED Streetlights
Project Number 813-0224
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will replace existing streetlights with new energy efficient LED streetlights.
Location This project is located is Town-wide.
Project
Background
The existing Town streetlights are low pressure sodium lights. These bulbs are not energy efficient
and are costly to repair and maintain. LED streetlights have become a proven technology with
demonstrable savings in both operations and maintenance costs. LED streetlights are now the Town
standard and are being used throughout the Town as new development occurs. This project will
replace old existing streetlight heads with new LED heads.
LED streetlights have 3 main benefits over traditional low pressure sodium lights. First, LED lights
can appear brighter, creating an increased sense of security. Additionally, LED streetlights are far
more energy efficient versus the traditional streetlight bulb. Lastly, LED lights last longer, decreasing
the costs for replacement.
LED streetlights are more expensive to purchase, however these costs will be recouped, in the form of
energy savings, within less than four years. Generally, any energy efficiency projects with savings
under a seven-year timeframe are highly desirable projects to implement.
Operating
Budget Impacts
This project will result in electricity savings, which is projected at $413,000 over the span of this five
year CIP. Project delivery costs for this project are included in the CIP project’s total cost. Project
delivery costs are estimated at $43,050 or approximately 11% of the total project cost. Engineering
staff time associated with these projects will be charged to the project as it is delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Improvements
C-73
Project
Components &
Estimated
Timeline
Summer 2015 Design Project design & development
Summer 2015 Bid process Project bidding & contract award
Fall 2015 Construction Project construction
Winter 2016 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ -$ 504,648$ -$ 504,648$ -$ -$ -$ -$ -$
TOTAL SOURCE OF FUNDS -$ -$ 504,648$ -$ 504,648$ -$ -$ -$ -$ -$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 504,648 - 504,648 - - - - -
TOTAL GFAR -$ -$ 504,648$ -$ 504,648$ -$ -$ -$ -$ 504,648$
TOTAL USE OF FUNDS -$ -$ 504,648$ -$ 504,648$ -$ -$ -$ -$ 504,648$
LED STREET LIGHTS Project 813-0224
PROPOSED STREETS PROGRAM
Street Improvements
C-74
Project Name Pageant Way Parking Lot Reconstruction
Project Number 817-0707
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will design and reconstruct the existing parking lot on Pageant Way.
Location This project is located on Pageant Way adjacent to Town Hall.
Project
Background
The asphalt pavement in this parking lot has failed, leading to uneven surfaces, creating tripping
hazards. Citizens who park in this lot to visit Town Hall, the library, the museums, and special events
are directly impacted. This parking lot will be heavily utilized by citizens and museum patrons, and
therefore the space needs to be resurfaced and repaired.
Operating
Budget Impacts
There will be no operating budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost. Project delivery costs are estimated at $18,550 or
approximately 11% of the total project cost. Engineering staff time associated with these projects will
be charged to the project as it is delivered.
PROPOSED STREETS PROGRAM
Street Improvements
C-75
Project
Components &
Estimated
Timeline
Fall 2016 Design Project design & development
Winter 2016 Bid Process Project bidding & contract award
Spring 2017 Construction Project construction
Summer 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ -$ 175,550$ -$ 175,550$ -$ -$ -$ -$ -$
TOTAL SOURCE OF FUNDS -$ -$ 175,550$ -$ 175,550$ -$ -$ -$ -$ -$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 175,550 - 175,550 - - - - -
TOTAL GFAR -$ -$ 175,550$ -$ 175,550$ -$ -$ -$ -$ 175,550$
TOTAL USE OF FUNDS -$ -$ 175,550$ -$ 175,550$ -$ -$ -$ -$ 175,550$
PEAGANT WAY PARKINNG LOT RECONSTRUCTION Project 817-0707
PROPOSED STREETS PROGRAM
Street Improvements
C-76 HWY 17LOS GATOS BLVDLOS GA
T
O
S
-
ALMADEN RD
Project Name Utility Undergrounding Improvements
Project Number 813-0225
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will remove utilities from above ground poles and install them underground.
Location This project is located on Los Gatos Boulevard between Lark Avenue and Chirco Drive.
Project
Background
Through the State of California’s Public Utilities Commission, Pacific Gas & Electric (PG&E) collects
funds from ratepayers to provide for the undergrounding of utilities. These funds grow in reserve
called Rule 20A funds, until such time, local jurisdictions identify an area for this project and begin
working with PG&E. The funds are limited to use on roadways where traffic is heavy, making Los
Gatos Boulevard a viable location.
The Town’s allocation of Rule 20A funds has grown to the point where there is now approximately
$3.8M available for programming. These funds will never actually come to the Town, but rather
PG&E will deliver the project with coordination from Town staff.
In addition to the Rule 20A funds, the Town collects developer fees for utility undergrounding. These
funds are held by the Town for future projects. Staff has asked PG&E to look at an expanded project
scope utilizing some or all of the Town funds as well. This will take full advantage of economies of
scale through design and construction.
The timeframe for PG&E to deliver Rule 20A projects is between seven and ten years. The project
will be tracked in the five year CIP to continue to show it as a priority. Funds shown in FY 2019/20
will likely move to the fifth year of each subsequent five year plan until such time as PG&E conveys a
schedule within the five year window.
Operating
Budget Impacts
There will be no operating budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost. Project delivery costs are estimated at $266,000
over the five year term of the project or 4% of the total project cost. Project costs are significantly
lower on this project due to the efficiencies in the project size and a larger proportion of work that will
be coordinated by PG&E.
PROPOSED STREETS PROGRAM
Street Improvements
C-77
Project
Components &
Estimated
Timeline
Fall 2016 Design Project design & development
Summer 2019 Construction Project construction
Summer 2020 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
UTILITY UNDERGROUNDING -$ -$ 28,000$ 42,000$ 70,000$ 42,000$ 42,000$ 42,000$ 6,570,000$ 6,766,000$
TOTAL SOURCE OF FUNDS -$ -$ 28,000$ 42,000$ 70,000$ 42,000$ 42,000$ 42,000$ 6,570,000$ 6,766,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
UTILITY UNDERGORUNDING
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 28,000 42,000 70,000 42,000 42,000 42,000 6,570,000 6,766,000
TOTAL GFAR -$ -$ 28,000$ 42,000$ 70,000$ 42,000$ 42,000$ 42,000$ 6,570,000$ 6,766,000$
TOTAL USE OF FUNDS -$ -$ 28,000$ 42,000$ 70,000$ 42,000$ 42,000$ 42,000$ 6,570,000$ 6,766,000$
UTILITY UNDERGROUNDING IMPROVEMENTS Project 813-0225
PROPOSED STREETS PROGRAM
Street Improvements
C-78
Project Name Bicycle and Pedestrian Master Plan
Project Number 813-0226
Department Parks & Public Works Project Manager PPW Director: Matt Morley
Description This project will develop a Bicycle and Pedestrian Master Plan.
Location This project is located Town-wide.
Project
Background
The Town of Los Gatos does not currently have an adopted Bicycle and Pedestrian Master plan
(BPMP). Development of a BPMP is identified as an Action Item in the Los Gatos General Plan
(Transportation Element Action TRA 11.1) and is a top strategic goal for the recently established
Bicycle and Pedestrian Advisory Commission (BPAC). Beyond providing a roadmap for enhancing
bicycle and pedestrian mobility throughout the Town, adoption of a BPMP is anticipated to allow the
Town to compete more successfully for a range of regional and State grant funds for bicycle and
pedestrian related improvement projects.
Operating
Budget Impacts
This project will use staff time for project management. The staff time for this project is included in
the department’s FY 2016/17 Operating Budget.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Improvements
C-79
Project
Components &
Estimated
Timeline
Summer 2016 Design Project design & development
Fall 2016 Bid Process Project bidding & contract award
Winter 2016 Construction Project construction
Spring 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Other Jurisdiction Contribution -$ -$ 7,500$ -$ 7,500$ -$ -$ -$ -$ 7,500$
GRANTS & AWARDS - - 40,000 - 40,000 - - - - 40,000
TRAFFIC MITIGATION - - 72,500 - 72,500 - - - - 72,500
TOTAL SOURCE OF FUNDS -$ -$ 120,000$ -$ 120,000$ -$ -$ -$ -$ 120,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 7,500 - 7,500 - - - - 7,500
TOTAL GFAR -$ -$ 7,500$ -$ 7,500$ -$ -$ -$ -$ 7,500$
GRANTS & AWARDS
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 40,000 - 40,000 - - - - 40,000
TOTAL GRANTS & AWARDS -$ -$ 40,000$ -$ 40,000$ -$ -$ -$ -$ 40,000$
TRAFFIC MITIGATION
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 72,500 - 72,500 - - - - 72,500
TOTAL TRAFFIC MITIGATION -$ -$ 72,500$ -$ 72,500$ -$ -$ -$ -$ 72,500$
TOTAL USE OF FUNDS -$ -$ 120,000$ -$ 120,000$ -$ -$ -$ -$ 120,000$
PROPOSED STREETS PROGRAM
Street Improvements
C-80
Project Name Traffic Around the Schools
Project Number 812-0127
Department Parks & Public Works Project Manager PPW Director: Matt Morley
Description This project will conduct a study that will evaluate and make recommendations specific to reducing
vehicular traffic around schools.
Location This project is located in multiple areas, but particularly around schools.
Project
Background
In recognition of the significant impact of traffic around schools, the Town Council set aside $100,000
in the special studies reserve during the adoption of the Fiscal Year 2014/15 budget. This money is to
be used to conduct a study that will evaluate and make recommendations specific to reducing vehicular
traffic around schools, with potential contributions from the schools.
Traffic Patterns, the selected consultant, will begin collecting data. A data collection period that
encompasses wet and dry months is important to gauge traffic levels affected by these variables. The
study includes multiple elements, including public outreach and multiple site visits. The completion of
the traffic study will provide actionable items to guide future investments by the schools and the Town.
Operating
Budget Impacts
This project will use staff time for project management. The staff time for this project is included in
the department’s FY 2016/17 Operating Budget.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Improvements
C-81
Project
Components &
Estimated
Timeline
Summer 2016 Design Project design & development
Fall 2016 Bid Process Project bidding & contract award
Winter 2016 Construction Project construction
Spring 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ 78,794$ -$ -$ -$ -$ -$ -$ -$ 78,794$
TOTAL SOURCE OF FUNDS -$ 78,794$ -$ -$ -$ -$ -$ -$ -$ 78,794$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 78,794 - - - - - - - 78,794
TOTAL GFAR -$ 78,794$ -$ -$ -$ -$ -$ -$ -$ 78,794$
TOTAL USE OF FUNDS -$ 78,794$ -$ -$ -$ -$ -$ -$ -$ 78,794$
TRAFFIC AROUND SCHOOLS Project 812-0127
PROPOSED STREETS PROGRAM
Street Improvements
C-82
Project Name Intelligent Parking Infrastructure
Project Number 813-0228
Department Parks & Public Works Project Manager PPW Director: Matt Morley
Description This project will continue a pilot program for parking infrastructure.
Location This project is located Downtown.
Project
Background
The Town of Los Gatos partnered with VIMOC Technologies to manage traffic and parking through
the collection and use of sensory data The Town previously installed sensors in 117 parking spaces
around Town Plaza to provide data, which came at no cost. The funding will be used to expand and
install sensors throughout the Downtown area, which will provide a complete set of data and insight
into the parking patterns.
Operating
Budget Impacts
This project will use staff time for project management. The staff time for this project is included in
the department’s FY 2016/17 Operating Budget.
PROPOSED STREETS PROGRAM
Street Improvements
C-83
Project
Components &
Estimated
Timeline
Summer 2016 Design Project design & development
Fall 2016 Bid Process Project bidding & contract award
Winter 2016 Construction Project construction
Spring 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ -$ -$ 427,000$ 427,000$ -$ -$ -$ -$ 427,000$
GRANTS & AWARDS - - - 500,000 500,000 - - - - 500,000
TOTAL SOURCE OF FUNDS -$ -$ -$ 927,000$ 927,000$ -$ -$ -$ -$ 927,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 427,000 427,000 - - - - 427,000
TOTAL GFAR -$ -$ -$ 427,000$ 427,000$ -$ -$ -$ -$ 427,000$
GRANTS & AWARDS
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 500,000 500,000 - - - - 500,000
TOTAL GRANTS & AWARDS -$ -$ -$ 500,000$ 500,000$ -$ -$ -$ -$ 500,000$
TOTAL USE OF FUNDS -$ -$ -$ 927,000$ 927,000$ -$ -$ -$ -$ 927,000$
INTELLIGENT PARKING INFRASTRUCTURE Project 813-0228
PROPOSED STREETS PROGRAM
Street Improvements
C-84
Project Name Cut-Through Traffic Mitigation
Project Number 813-0229
Department Parks & Public Works Project Manager PPW Director: Matt Morley
Description This project will provide infrastructure changes to help mitigate cut-through traffic.
Location This project is located Town-wide.
Project
Background
This project aims to mitigate cut-through traffic through the use of various measures, some of which
have been previously used. In the summer of 2015, staff implemented various measures such as the
deployment of portable message signs, messages on Caltrans changeable message signs, signal
modifications, and street closures to reduce cut-through traffic. This project includes signal
modifications and synchronization at various intersections, roadway markings and additional signage,
and costs associated with the temporary closure of the Highway 17 on-ramp.
Operating
Budget Impacts
This project will use staff time for management. The staff time for this project is included in the
department’s FY 2016/17 Operating Budget.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Improvements
C-85
Project
Components &
Estimated
Timeline
Summer 2016 Design Project design & development
Fall 2016 Bid Process Project bidding & contract award
Winter 2016 Construction Project construction
Spring 2017 Completion Project completion
Prior Yrs
Actuals
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
TRAFFIC MITIGATION -$ -$ 215,000$ 215,000$ -$ -$ -$ -$ 215,000$
TOTAL SOURCE OF FUNDS -$ -$ 215,000$ 215,000$ -$ -$ -$ -$ 215,000$
Prior Yrs
Actuals
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
TRAFFIC MITIGATION
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - -
Consultant Services - - - - - - - - -
Project Construction Expenses - - 215,000 215,000 - - - - 215,000
TOTAL TRAFFIC MITIGATION -$ -$ 215,000$ 215,000$ -$ -$ -$ -$ 215,000$
TOTAL USE OF FUNDS -$ -$ 215,000$ 215,000$ -$ -$ -$ -$ 215,000$
CUT-THROUGH TRAFFIC MITIGATION Project 813-0229
PROPOSED STREETS PROGRAM
Street Improvements
C-86
Project Name Traffic Signal Modernization
Project Number 813-0227
Department Parks & Public Works Project Manager PPW Director: Matt Morley
Description This project will modernize the Town’s traffic signal controllers.
Location This project is located Town-wide.
Project
Background
This project will modernize the Town’s traffic signal controllers to allow for greater control by staff,
ensure that the current system meets current safety standards, and increase the traffic flow.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. The staff time for this
project is included in the department’s FY 2016/17 Operating Budget.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Improvements
C-87
Project
Components &
Estimated
Timeline
Summer 2016 Design Project design & development
Fall 2016 Bid Process Project bidding & contract award
Winter 2016 Construction Project construction
Spring 2017 Completion Project completion
Prior Yrs
Actuals
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed Total Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
TRAFFIC MITIGATIONS -$ -$ 177,869$ 177,869$ 592,895$ 415,027$ -$ -$ 1,185,790$
GRANTS & AWARDS - - 75,000 75,000$ 250,000 175,000 - - 500,000
TOTAL SOURCE OF FUNDS -$ -$ 252,869$ 252,869$ 842,895$ 590,027$ -$ -$ 1,685,790$
Prior Yrs
Actuals
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed Total Project
USE OF FUNDS to 2016/17 (with Carryfwd)
TRAFFIC MITIGATIONS
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - -
Consultant Services - - - - - - - - -
Project Construction Expenses - - 177,869 177,869 592,895 415,027 - - 1,185,790
TOTAL TRAFFIC MITIGATIONS -$ -$ 177,869$ 177,869$ 592,895$ 415,027$ -$ -$ 1,185,790$
GRANTS & AWARDS
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - -
Consultant Services - - - - - - - - -
Project Construction Expenses - - 75,000 75,000 250,000 175,000 - - 500,000
TOTAL GRANTS & AWARDS -$ -$ 75,000$ 75,000$ 250,000$ 175,000$ -$ -$ 500,000$
TOTAL USE OF FUNDS -$ -$ 252,869$ 252,869$ 842,895$ 590,027$ -$ -$ 1,685,790$
TRAFFIC SIGNAL MODERNIZATION Project 813-0227
PROPOSED STREETS PROGRAM
Street Improvements
C-88
PROPOSED STREETS PROGRAM
Bridge Projects
C-91
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PROJECT LOCATIONS
A Quito Road - Bridge Replacement
PROPOSED STREETS PROGRAM
Bridge Projects
C-92
PROGRAM SECTION DIRECTORY PAGE
0801 Quito Road - Bridge Replacement C – 94
PROPOSED STREETS PROGRAM
Bridge Projects
C-93
The Streets Program’s Bridge Projects section contains Capital Improvement Program projects that repair, replace, or
rehabilitate a deficient bridge structure as the primary scope of work.
Bridge structure safety falls under the guidance of state and federal regulations, and bridge projects are often driven by
available funding from these jurisdictions, such as Caltrans grant programs or the federal Highway Bridge Replacement and
Rehabilitation (HBRR) program. Los Gatos does not have a designated funding source for repairing, maintaining, and
improving the Town’s bridges, and relies upon grant programs for major bridge improvement projects.
BRIDGE PROJECTS SUMMARY
Carryforward Projects
0801 Quito Road - Bridge Replacement 96,632$ 235,087$ -$ -$ -$ -$ 331,719$
Total Bridge Projects 96,632$ 235,087$ -$ -$ -$ -$ 331,719$
Expended Through
2015/16
Total
Budgeted
2017/18
Budget
2016/17 Budget
& Carryfwd*
2020/21
Budget
2019/20
Budget
2018/19
Budget
* Total FY 2015/16 Carryforward $235,087
PROPOSED STREETS PROGRAM
Bridge Projects
C-94
Project Name Quito Road - Bridge Replacement Project Number 818-0801
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project funds the Town’s portion of the replacement cost for two bridges on Quito Road to
improve roadway safety and provide adequate storm water flow capacity in the creek under the bridge.
Location The two Quito Road bridges span a tributary of San Tomas Aquino Creek. The bridges are located on
Quito Road in the vicinity of Old Adobe Road, approximately 1½ miles north of Highway 9, on the
common boundary line between the City of Saratoga and the Town of Los Gatos.
Project
Background
San Tomas Aquino Creek is under the jurisdiction of the Santa Clara Valley Water District (SCVWD),
while the replacement of the bridges is the shared responsibility of the City of Saratoga and the Town
of Los Gatos. Both bridges are approximately ninety years old and have been classified “structurally
deficient” under Caltrans guidelines. In addition, both bridges are not adequate to receive 100-year
flood flows.
In 2001, the City of Saratoga, the project sponsor, secured partial funding (80%) through the federal
Highway Bridge Replacement and Rehabilitation (HBRR) program to replace both bridges with wider
span structures that will allow the 100-year design flood flow to pass underneath. Saratoga is the lead
agency to oversee the design, environmental, right-of-way acquisition, and construction services for
the project. The City of Saratoga, the Town of Los Gatos, and SCVWD agreed to share the duties and
responsibilities for the project and the remaining 20% local match funding requirement.
After further evaluation of the bridges, it was determined that Quito Road would require reconstruction
at each end of the bridge, which in turn requires additional right-of-way acquisitions and
environmental reviews under both the State of California (Caltrans) and federal regulations. These
changes have made it necessary to redesign this project, significantly increasing the estimated costs.
The City of Saratoga has applied for additional funding from Caltrans due to the redesign. As a result
of the additional project costs, the local funding match from the City of Saratoga, the Town of Los
Gatos, and the SCVWD has increased from $155,000 to $238,000 for each agency. Based on the April
2012 schedule from the City of Saratoga, the construction of these bridges is anticipated to be
completed by 2018.
Operating
Budget Impacts
Engineering staff time for coordination of this project with the City of Saratoga is incorporated into the
FY 2016/17 Operating Budget. Completion of this project will mitigate the potential costs of lawsuits
from bridge failure and pre-empt the cost of replacing the bridge in an emergency situation.
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PROPOSED STREETS PROGRAM
Bridge Projects
C-95
Project
Components &
Estimated
Timeline
Jan 2001 Grant Funding The City of Saratoga obtained grant funding from the federal
HBRR program
Oct 2001 Cooperative
Agreement
Council approved a cooperative agreement with the City of
Saratoga and SCVWD for the replacement of the two bridges
May 2002 Preliminary Design City of Saratoga started preliminary design
2013 Right of way Right of way acquisition process is ongoing and environmental
permitting is underway
2015 Final Design Design completed and project bidding by the City of Saratoga
2018
Completion Construction is anticipated to begin in 2016 and be completed
by 2018
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR 32,038$ 64,594$ 235,087$ -$ 235,087$ -$ -$ -$ -$ 331,719$
TOTAL SOURCE OF FUNDS 32,038$ 64,594$ 235,087$ -$ 235,087$ -$ -$ -$ -$ 331,719$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 32,038 64,594 235,087 - 235,087 - - - - 331,719
TOTAL GFAR 32,038$ 64,594$ 235,087$ -$ 235,087$ -$ -$ -$ -$ 331,719$
TOTAL USE OF FUNDS 32,038$ 64,594$ 235,087$ -$ 235,087$ -$ -$ -$ -$ 331,719$
QUITO ROAD - BRIDGE REPLACEMENT Project 818-0801
PROPOSED STREETS PROGRAM
Bridge Projects
C-96
PROPOSED PARKS AND TRAILS PROGRAM
D-1
PARK PROJECT DIRECTORY
3406 Blossom Hill Park Restroom Rehabilitation D – 6
4004 Oak Meadow Park Upgrades D – 8
4605 Parks Playground Fibar Project D – 10
4203 Plaza Park Improvements D – 12
3104 Park Rehabilitation – Bachman Park D – 14
4301 Worcester Park Upgrades D – 16
3407 Blossom Hill Park – Little League Backstop D – 18
4608 Tennis Courts Resurfacing Project D – 20
TRAIL PROJECT DIRECTORY
4504 Open Space Trail Upgrades D – 26
4506 Los Gatos Creek Trail Improvements at Charter Oaks D – 28
PROPOSED PARKS AND TRAILS PROGRAM
Park Improvement Projects
D-2
PROPOSED PARKS AND TRAILS PROGRAM
Park Improvement Projects
D-3
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PROJECT LOCATIONS
A Blossom Hill Park Restroom Rehabilitation
B Oak Meadow Park Upgrades
C Parks Playground Fibar Project
D Plaza Park Improvements
E Park Rehabilitation – Bachman Park
F Worcester Park Upgrades
G Blossom Hill Park Little League Backstop
H Tennis Courts Resurfacing – Various Town Parks
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-4
PROGRAM SECTION DIRECTORY PAGE
3406 Blossom Hill Park Restroom Rehabilitation D – 6
4004 Oak Meadow Park Upgrades D – 8
4605 Parks Playground Fibar Project D – 10
4203 Plaza Park Improvements D – 12
3104 Park Rehabilitation – Bachman Park D – 14
4301 Worcester Park Upgrades D – 16
3407 Blossom Hill Park – Little League Backstop D – 18
4608 Tennis Courts Resurfacing- Various Town Parks D – 20
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-5
The Parks Program’s Park Improvement Projects section contains Capital Improvement Program projects that repair or
improve a Town park as the primary scope of work. Typical park improvement projects include parking lot, walkway, and
basketball or tennis court resurfacing; and park equipment or facility upgrades.
The Park Improvement Projects section does not have ongoing programs; all projects are considered one-time projects. The
exception to this is the Parks Fibar replacement project. Because of many years not completing this work, this program will
require an ongoing five years of catchup to bring all playgrounds back up to standard, after which a biennial program should
suffice. One-time park improvement projects are prioritized based on health and safety issues, available funding sources,
infrastructure impacts, project costs, and community impacts.
Los Gatos does have Park Construction Tax Revenue as a designated funding source for the Parks operating program budget;
however, tax receipts are limited to approximately $11,000 per year, and are not sufficient for a capital program. In addition
to GFAR funding, grants, in-lieu fees, and CDBG funds are pursued and utilized for park improvements when available.
PARK IMPROVEMENT PROJECTS SUMMARY
PARKS
Carryforward Projects
3406 Blossom Hill Park Restroom Building Upgrades -$ 40,000$ -$ -$ -$ -$ 40,000$
4004 Oak Meadow Park Upgrades - 330,000 - - - - 330,000
4605 Parks Playground Fibar Project 42,500 32,501 25,000 - 25,000 - 125,000
4203 Plaza Park Improvements 3,663 33,338 - - - - 37,000
3104 Park Rehabilitation - Bachman Park - 325,000 - - - - 325,000
3407 Blossom Hill Park Little League Backstop - 110,000 - - - - 110,000
4301 Worcester Park - 28,150 - - - - 28,150
New Projects
4608 Tennis Courts Repairs - Various Town Parks - 140,000 - - - - 140,000
Total Park Improvement Projects 46,162$ 1,038,988$ 25,000$ -$ 25,000$ -$ 1,135,150$
Total
Budgeted
2019/20
Budget
Expended Through
2015/16
2020/21
Budget
2016/17 Budget
& Carryfwd*
2017/18
Budget
2018/19
Budget
* Total FY 2015/16 Carryforward $838,363
Unfunded Projects
• Civic Center Irrigation System Replacement & Upgrade
• Turf Renovations, various parks
• Oak Meadow Park Fencing Upgrades
• Oak Meadow Park Turf Upgrades
• Oak Meadow Park Restroom Expansion
• Park Rehabilitation – La Rinconada Park
• Park Rehabilitation –Live Oak Manor Park
• Park Rehabilitation – Blossom Hill Park
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-6
Project Name Blossom Hill Park Restroom
Rehabilitation
Project Number 831-3406
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will restore exterior structural elements to the restroom building and dugouts.
Location The project is located at Blossom Hill Park, which is at 16300 Blossom Hill Road.
Project
Background
Blossom Hill Park is one of the most heavily used parks in the Town. With its lighted tennis courts
and baseball field, the park is well used by local neighbors, as well as sports and community groups.
In FY 2013/14, the Town completed restroom partition upgrades and accessibility modifications at
Blossom Hill Park, Belgatos Park, Oak Meadow Park, and Balzer Field. During these improvements,
some structural weaknesses have come to light.
The restroom rehabilitation project at Blossom Hill Park will address the deteriorating state of the
exterior support columns, replace the failed program storage entrance, replace the dugout roofs, and
some replacement painting.
Operating
Budget Impacts
The project will use staff time for construction management and inspection. The staff time for this
project is included in the department’s FY 2016/17 Operating Budget.
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-7
Project
Components &
Estimated
Timeline
Fall 2016 Design Project development
Spring 2017 Bid process Project bidding & contract award
Spring 2017 Construction Project construction
Summer 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ -$ 40,000$ -$ 40,000$ -$ -$ -$ -$ 40,000$
TOTAL SOURCE OF FUNDS -$ -$ 40,000$ -$ 40,000$ -$ -$ -$ -$ 40,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 40,000 - 40,000 - - - - 40,000
TOTAL GFAR -$ -$ 40,000$ -$ 40,000$ -$ -$ -$ -$ 40,000$
TOTAL USE OF FUNDS -$ -$ 40,000$ -$ 40,000$ -$ -$ -$ -$ 40,000$
BLOSSOM HILL PARK RESTROOM REHABILITATION Project 831-3406
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-8 LOS GATOS BLVDHWY 17N SANTA CRUZ AVUNIVERSITY AVOak
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Project Name Oak Meadow Park Upgrades** Project Number 831-4004
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description This project will repair and replace the irrigation system, install new sod, and install a new section of
concrete pathway at Oak Meadow Park.
Location The project is located at Oak Meadow Park, which is at 233 Blossom Hill Road.
Project
Background
Oak Meadow Park is the most highly utilized park in Los Gatos. Due to its location, size, and wide
range of recreational opportunities, it is utilized by many individuals and organized groups. There
have been numerous improvement projects at Oak Meadow Park over the past several years in an
effort to enhance the park’s aesthetics and improve its usability. The improvements have included
construction of an asphalt pathway around the turf area, sidewalk, parking lot repairs, and renovations
of picnic areas #1 and #2.
Due to the heavy usage, the aging infrastructure of this park needs to be evaluated and improved.
Continuing with the improvements, this project will replace an aging turf irrigation system to include
the replacement of the existing turf area, in addition to adding landscape in the parking lot median
islands. Additionally, construction of a nonporous surface for events at the park’s gazebo, updates to
the picnic areas, additional landscape related improvements and a new entrance ticket booth should
also be considered. An overall design for these improvements will take place in Fall 2016. Based on
the results of this design and costs associated with them, a phased approach for improvements will be
recommended and considered. The budget for this project is a preliminary estimate only.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. The staff time for this
project is included in the department’s FY 2016/17 Operating Budget.
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-9
Project
Components &
Estimated
Timeline
Fall 2016 Design Project design through community outreach process
Winter 2016 Bid Process Project bidding & contract award
Spring 2017 Construction Project construction
Summer 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ -$ 330,000$ -$ 330,000$ -$ -$ -$ -$ 330,000$
TOTAL GFAR -$ -$ 330,000$ -$ 330,000$ -$ -$ -$ -$ 330,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipm - - - - - - - - - -
Site Acquisition & Prepar - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Exp - - 330,000 - 330,000 - - - - 330,000
TOTAL GFAR -$ -$ 330,000$ -$ 330,000$ -$ -$ -$ -$ 330,000$
TOTAL USE OF FUNDS -$ -$ 330,000$ -$ 330,000$ -$ -$ -$ -$ 330,000$
OAK MEADOW PARK UPGRADES Project 831-4004
**This project was presented to Council as part of the Capital Improvement Program in FY 2015/16. The use of funds for
this project was put on hold pending resolution of funding needs for the Almond Grove Street Reconstruction project.
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-10
Project Name Parks Playground Fibar Project Project Number 831-4605
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description This project will replace fibar material at all Town playgrounds.
Location This project will be completed at various parks in Los Gatos.
Project
Background
A number of Town parks have playground structures that are heavily used by children and their
families. Playground safety codes require that the fibar material be spread under and around
playground structures to prevent injury to children.
Fibar replacement is required when the material is below a specific depth near the playground
structure. Fibar is a wood product that degrades over time based on foot traffic and weather
conditions. This material should be replaced on a regular, as needed basis. This project replaces fibar
materials at multiple Town playgrounds. This is an ongoing CIP project to improve the safety of the
Town’s playgrounds.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. The staff time for this
project is included in the department’s FY 2016/17 Operating Budget.
TOWN-WIDE
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-11
Project
Components &
Estimated
Timeline
Summer 2016 Design Project development
Summer 2016 Bid Process Project bidding & contract award
Summer 2016 Construction Project construction
Summer 2016 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR 26,413$ 16,086$ 32,501$ -$ 32,501$ 25,000$ -$ 25,000$ -$ 125,000$
TOTAL SOURCE OF FUNDS 26,413$ 16,086$ 32,501$ -$ 32,501$ 25,000$ -$ 25,000$ -$ 125,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 26,413 16,086 32,501 - 32,501 25,000 - 25,000 - 125,000
TOTAL GFAR 26,413$ 16,086$ 32,501$ -$ 32,501$ 25,000$ -$ 25,000$ -$ 125,000$
TOTAL USE OF FUNDS 26,413$ 16,086$ 32,501$ -$ 32,501$ 25,000$ -$ 25,000$ -$ 125,000$
PARKS PLAYGROUND FIBAR PROJECT Project 831-4605
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-12
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Project Name Plaza Park Improvements
Project Number 831-4203
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description This project will renovate the turf at Plaza Park.
Location The project is located at Town Plaza Park, at the corner of West Main Street and Santa Cruz Avenue.
Project
Background
Plaza Park, located in the heart of downtown Los Gatos, is a popular park and hosts a variety of
community events, such as Jazz on the Plazz and the Farmer’s Market. Because of the amount of high
foot traffic at this location, the turf is heavily impacted. This project will remove the existing sod and
soil. New soil will be added to the area to enhance root growth and to re-grade the ground to mitigate
standing water issues. Additionally, along with the installation of new turf grass, minor changes to the
irrigation system will be completed to maximize water coverage. The last time the turf was replaced
was approximately 7 years ago. This project may be delayed further dependent on drought conditions
and restrictions implemented by the State of California.
The project will be completed during a period when there is the least impact on scheduled downtown
events.
Operating
Budget Impacts
This project will use staff time for the construction inspection and management. The staff time for this
project will be included in the department’s FY 2016/17 Operating Budget.
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-13
Project
Components &
Estimated
Timeline
Fall 2016 Bid process Project bidding & contract award
Spring 2017 Construction Project construction
Spring 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ 3,663$ 33,338$ -$ 33,338$ -$ -$ -$ -$ 37,000$
TOTAL SOURCE OF FUNDS -$ 3,663$ 33,338$ -$ 33,338$ -$ -$ -$ -$ 37,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 3,663 33,338 - 33,338 - - - - 37,000
TOTAL GFAR -$ 3,663$ 33,338$ -$ 33,338$ -$ -$ -$ -$ 37,000$
TOTAL USE OF FUNDS -$ 3,663$ 33,338$ -$ 33,338$ -$ -$ -$ -$ 37,000$
PARK PLAZA IMPROVEMENTS Project 831-4203
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-14
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Project Name Park Rehabilitation - Bachman Park
Project Number 831-3104
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description This project will make improvements to the park pathway and lighting system.
Location The project is located at Bachman Park, bordered by Bachman, Belmont, and Nicholson Avenues.
Project
Background
Bachman Park is a small 3.6 acre neighborhood park close to downtown Los Gatos that is bordered by
Bachman, Belmont, and Nicholson Avenues. The park features a basketball court on the southwest
side of the park, playground equipment, as well as a large lawn area for recreational use. Over the last
several years, the basketball court was resurfaced, the playground equipment was retrofitted to be in
compliance with consumer quality guidelines, and the turf irrigation system was replaced. Other major
park infrastructure improvements have not been made to this park in many years due to limited
funding.
This project will make improvements to the asphalt pathway as well as the park’s pathway lighting.
The lighting in this particular park is outdated and will be replaced with more energy efficient lighting
fixtures. The improvements will be scheduled in phases to minimize the impact on park users.
Operating
Budget Impacts
This project will use staff time for the construction inspection and management. The staff time for this
project is included in the department’s FY 2016/17 Operating Budget.
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-15
Project
Components &
Estimated
Timeline
Fall 2016 Design Project design through community outreach process
Winter 2016 Bid Process Project bidding & contract award
Spring 2017 Construction Project construction
Summer 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ -$ 325,000$ -$ 325,000$ -$ -$ -$ -$ 325,000$
TOTAL SOURCE OF FUNDS -$ -$ 325,000$ -$ 325,000$ -$ -$ -$ -$ 325,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 325,000 - 325,000 - - - - 325,000
TOTAL GFAR -$ -$ 325,000$ -$ 325,000$ -$ -$ -$ -$ 325,000$
TOTAL USE OF FUNDS -$ -$ 325,000$ -$ 325,000$ -$ -$ -$ -$ 325,000$
PARK REHABILITATION - BACHMAN PARK Project 831-3104
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-16 LOS GATOS BLVDE MAIN STHWY 17KENNE
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Project Name Worcester Park
Project Number 831-4301
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description This project will make various safety and maintenance improvements to Worcester Park.
Location This project is located at Worcester Park, which is on Worcester Loop.
Project
Background
Worcester Park has received minimal capital maintenance repairs due to limited funding for park
projects. Sections of the existing pathway through the park are in need of repair as they present a
hazard and safety concern. Additionally, fences and some park equipment, such as benches and trash
receptacles need to be replaced.
Operating
Budget Impacts
There will be no operating budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost. Project delivery costs are estimated at $3,150 or
approximately 11% of the total project cost.
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-17
Project
Components &
Estimated
Timeline
Summer 2016 Design Project design & development
Summer 2016 Bid process Project bidding & contract award
Fall 2016 Construction Project construction
Fall 2016 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ -$ 28,150$ -$ 28,150$ -$ -$ -$ -$ 28,150$
TOTAL SOURCE OF FUNDS -$ -$ 28,150$ -$ 28,150$ -$ -$ -$ -$ 28,150$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 28,150 - 28,150 - - - - 28,150
TOTAL GFAR -$ -$ 28,150$ -$ 28,150$ -$ -$ -$ -$ 28,150$
TOTAL USE OF FUNDS -$ -$ 28,150$ -$ 28,150$ -$ -$ -$ -$ 28,150$
WORCHESTER PARK Project 831-4301
**This project was presented to Council as part of the Capital Improvement Program in FY 2015/16. The use of funds for
this project was put on hold pending resolution of funding needs for the Almond Grove Street Reconstruction project.
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-18
Project Name Blossom Hill Park – Little League Backstop
Project Number 831-3407
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description This project will replace the outdated backstop at the Blossom Hill Park baseball field.
Location This project is located at Blossom Hill Park, 16300 Blossom Hill Road.
Project
Background
The existing backstop at Blossom Hill Park was installed several decades ago, and does not meet the
current safety standards for use. This park is used heavily during the spring and summer months by
the Los Gatos Little League for baseball practice, games, and tournaments. The Los Gatos Little
League has offered to supplement the Town funds to replace the backstop, up to $25,000. The
additional funding was approved by the Los Gatos Little League Board in March 2015.
Operating
Budget Impacts
There will be no operating budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost. Project delivery costs are estimated at $6,000 or
12% of the total project cost.
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-19
Project
Components &
Estimated
Timeline
Summer 2016 Design Project design and development
Fall 2016 Bid process Project bidding & contract award
Winter 2016 Construction Project construction
Winter 2016 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ -$ 25,000$ 60,000$ 85,000$ -$ -$ -$ -$ 85,000$
Leattle League Contribution - - 25,000 - 25,000 - - - - 25,000
TOTAL SOURCE OF FUNDS -$ -$ 50,000$ 60,000$ 110,000$ -$ -$ -$ -$ 110,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 50,000 60,000 110,000 - - - - 110,000
TOTAL GFAR -$ -$ 50,000$ 60,000$ 110,000$ -$ -$ -$ -$ 110,000$
TOTAL USE OF FUNDS -$ -$ 50,000$ 60,000$ 110,000$ -$ -$ -$ -$ 110,000$
BLOSSOM HILL PARK - LITTLE LEAGUE BACKSTOP Project 831-3407
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-20
Project Name Tennis Courts Resurfacing Project
Project Number 831-4608
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description This project will perform necessary repairs, resurfacing, and application of a color finish and line
painting atop of the existing tennis court surfaces.
Location This project is located at the tennis courts at both Blossom Hill and La Rinconada Park.
Project
Background
The seven tennis courts are used on a daily basis by members of the community and are also used as
part of the annual programming for adult groups through the Los Gatos – Saratoga Recreation
Department. Major failure to the court system will impact the overall use for members of the
community along with a number of outside organizations that use the facility for major tennis
tournaments.
The seven tennis courts have not been resealed since FY 2010-2011 and are in need of repairs to
eliminate cracking and chipping of the color coating play surfaces. Surface cracks allow for water
intrusion, which causes more damage to the court support structure and play surface. Preventative
maintenance is necessary to reduce the need for major reconstruction of the surfaces, and reduces the
downtime of the courts.
Operating
Budget Impacts
There will be no operating budget impact as a result of this project. This project will use staff time for
construction inspection and management. Project delivery costs for this project are included in the CIP
project’s total cost. Project delivery costs are estimated at $14,000 or 10% of the total project cost.
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-21
Project
Components &
Estimated
Timeline
Fall 2016 Design Project design & development
Fall 2016 Bid Process Project bidding & contract award
Winter 2016 Construction Project construction
Spring 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ -$ -$ 140,000$ 140,000$ -$ -$ -$ -$ 140,000$
TOTAL SOURCE OF FUNDS -$ -$ -$ 140,000$ 140,000$ -$ -$ -$ -$ 140,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits
Services/Supplies/Equipment -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Site Acquisition & Preparation - - - - - - - - - -
Project Construction Expenses - - - 140,000 140,000 - - - - 140,000
TOTAL GFAR -$ -$ -$ 140,000$ 140,000$ -$ -$ -$ -$ 140,000$
TOTAL USE OF FUNDS -$ -$ -$ 140,000$ 140,000$ -$ -$ -$ -$ 140,000$
TENNIS COURTS RESURFACING - VARIOUS TOWN PARKS Project 831-4608
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-22
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-23
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B
PROJECT LOCATIONS
A Open Space Trail Upgrades
B Los Gatos Creek Trail Improvements at Charter Oaks
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-24
PROGRAM SECTION DIRECTORY PAGE
4504 Open Space Trail Upgrades D – 26
4506 Los Gatos Creek Trail Improvements at Charter Oaks D – 28
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-25
The Parks Program’s Trail Improvement Projects section contains Capital Improvement Program projects that construct,
repair, or improve a Town trail as the primary scope of work. Typical trail improvement projects include pathway
construction or resurfacing.
TRAIL IMPROVEMENT PROJECTS SUMMARY
Carryforward Projects
4504 Open Space Trail Upgrades -$ 250,000$ -$ -$ -$ -$ 250,000$
4506 Los Gatos Creek Trail Improvements at Charter Oaks - 30,000 - - - - 30,000
New Projects
-$ -$ -$ -$ -$ -$ -$
Total Trail Improvement Projects -$ 280,000$ -$ -$ -$ -$ 280,000$
2020/21
Budget
2017/18
Budget
2016/17 Budget
& Carryfwd*
Total
Budgeted
2018/19
Budget
Expended Through
2015/16
2019/20
Budget
* Total FY 2015/16 Carryforward $280,000
Unfunded Projects
• Los Gatos Creek Trail Resurfacing
• Los Gatos Creek Trail at Charter Oaks Construction
`
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-26
Project Name Open Space Trail Upgrades** Project Number 832-4504
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description This project will repair and replace old damaged retaining walls, fences, and embankments along the
trails in the Town’s open spaces.
Location This project is located at Santa Rosa Open Space, Heinz Open Space, and Belgatos Park.
Project
Background
The Town has a number of open space preserves that are under its jurisdiction. There are several
public trail networks that traverse the open space preserves in the hillsides. The aging process has
deteriorated a number of retaining walls and embankments along some trail sections. Without proper
repair and replacement, the possibility of failure of the trails will increase greatly. This project will
repair and replace several retaining walls that are supporting the trails and their embankments. In
addition, this project will improve the drainage system around the retaining walls to prevent further
erosion of the trails.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. The staff time for this
project is included in the department’s FY 2016/17 Operating Budget.
TOWN-WIDE
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-27
Project
Components &
Estimated
Timeline
Summer 2016 Design Project design & development
Fall 2016 Bid Process Project bidding & contract award
Winter 2016 Construction Project construction
Spring 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Open Space Reserve Fund -$ -$ 250,000$ -$ 250,000$ -$ -$ -$ -$ 250,000$
TOTAL SOURCE OF FUNDS -$ -$ 250,000$ -$ 250,000$ -$ -$ -$ -$ 250,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 250,000 - 250,000 - - - - 250,000
TOTAL GFAR -$ -$ 250,000$ -$ 250,000$ -$ -$ -$ -$ 250,000$
TOTAL USE OF FUNDS -$ -$ 250,000$ -$ 250,000$ -$ -$ -$ -$ 250,000$
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-28 HWY 17WINCHESTER BLVDLOS GATOS BLVDHW
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Project Name Los Gatos Creek Trail Park Improvements
at Charter Oaks**
Project Number 832-4506
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will provide the initial design for raising the trail height on the Los Gatos Creek Trail near
Charter Oaks Drive.
Location This project is located on the Los Gatos Creek Trail adjacent to Charter Oaks Drive.
Project
Background
The existing trail at this location is lower than grade and floods during rainy seasons, causing safety
issues for residents and trail users. When heavy rains hit, this portion of the trail is often closed.
The design will allow for the development of a plan to make future construction improvements to this
section of the trail. Furthermore, a completed design plan for this stretch of trail will make it a more
viable shovel ready project for grant opportunities in the future.
Operating
Budget Impacts
There will be no operating budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost. Project delivery costs are estimated at $3,500 or
approximately 12% of the total project cost.
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-29
Project
Components &
Estimated
Timeline
Spring 2016 Design Project design & development
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ -$ 30,000$ -$ 30,000$ -$ -$ -$ -$ 30,000$
TOTAL SOURCE OF FUNDS -$ -$ 30,000$ -$ 30,000$ -$ -$ -$ -$ 30,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 30,000 - 30,000 - - - - 30,000
TOTAL GFAR -$ -$ 30,000$ -$ 30,000$ -$ -$ -$ -$ -$
TOTAL USE OF FUNDS -$ -$ 30,000$ -$ 30,000$ -$ -$ -$ -$ 30,000$
LOS GATOS CREEK TRAIL IMPROVEMENT AT CHARTER OAKS Project 832-4506
**This project was presented to Council as part of the Capital Improvement Program in FY 2015/16. The use of funds for
this project was put on hold pending resolution of funding needs for the Almond Grove Street Reconstruction project.
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-30
PUBLIC FACILITIES DIRECTORY PROPOSED
E -1
TOWN INFRASTRUCTURE PROJECT DIRECTORY
2002 Town Beautification E – 6
2105 Old Library Re-use Project E – 8
2103 HVAC Upgrades – Old Library E – 10
2302 Building Replacement at Corporation Yard E – 12
2110 Civic Center Building Energy Efficiency Measures E – 14
2304 Fuel System Enhancements E – 16
2109 Former Library Building Roof Improvements E – 18
2111 Civic Center Improvements E – 20
2008 Energy Efficiency Upgrades - Town-wide E – 22
2114 Civic Center HVAC System Upgrade E – 24
2112 Civic Center Exterior Lighting Replacement E – 26
2113 Civic Center Fountain Modification E – 28
EQUIPMENT PROJECT DIRECTORY
6101 Information System Upgrade E – 34
6001 Audio / Video System Upgrade E – 36
6003 Town-Wide Document Imaging Project E – 38
6302 Tiburon CAD/RMS Upgrade E – 40
2305 Engineering Document Archiving E – 42
2402 Police Interoperability Radio Project - Equipment E – 44
2306 PPW Interoperability Radio Project - Equipment E – 46
6305 Silicon Valley Interoperability Project (SVRIP) - Service E – 48
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 2
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 3
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A AND I ARE TOWN-WIDE PROJECTS
B, C, E
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K, L
D, F
PROJECT LOCATIONS
A Town Beautification G Former Library Building Roof Improvements
B Old Library Re-use Project H Civic Center Improvements
C HVAC Upgrades – Old Library I Energy Efficiency Upgrades – Town-wide
D Building Replacement at Corporation Yard J Civic Center HVAC System Upgrade
E Civic Center Building Energy Efficiency Measures K Civic Center Exterior Lighting Replacement
F Fuel System Enhancements L Civic Center Fountain Modification
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 4
PROGRAM SECTION DIRECTORY PAGE
2002 Town Beautification E – 6
2105 Old Library Re-use Project E – 8
2103 HVAC Upgrades – Old Library E – 10
2302 Building Replacement at Corporation Yard E – 12
2110 Civic Center Building Energy Efficiency Measures E – 14
2304 Fuel System Enhancements E – 16
2109 Former Library Building Roof Improvements E – 18
2111 Civic Center Improvements E – 20
2008 Energy Efficiency Upgrades - Town-wide E – 22
2114 Civic Center HVAC System Upgrade E – 24
2112 Civic Center Fountain Modification E – 26
2113 Civic Center Exterior Lighting Replacement E – 28
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 5
The Town Infrastructure & Facilities Projects section contains Capital Improvement Program projects that maintain or
improve the Town’s public buildings and structures to keep them in a clean, safe, and functional condition. Town-owned
buildings include the Civic Center, Library, Police Operations Center, Parks & Public Works Building, Corporation Yard and
associated structures, and the following buildings leased to other agencies: Tait and Forbes Mill Museums, the Los Gatos-
Saratoga Community Education and Recreation headquarters building, and the Adult Recreation Center (formerly the
Neighborhood Center).
Town Infrastructure and Facilities Projects are prioritized in consideration of the user needs, federal and state mandates,
federal and state grant restrictions, and local community standards. The Community Development Department assumes
responsibility for evaluating the overall conformance to the General Plan and the status of environmental assessment. The
Parks & Public Works Department assumes responsibility for project design, planning, and construction.
This section contains annual ongoing improvement projects as well as identified one-time projects. One-time infrastructure
and facilities projects are prioritized based on health and safety issues, infrastructure impacts, available funding sources,
project costs, and community needs.
Los Gatos does not have a designated funding source for repairing, maintaining, and improving the Town’s public facilities;
however, grants, CDBG funds, and donations are pursued and utilized when available.
TOWN INFRASTRUCTURE & FACILITIES PROJECTS SUMMARY
Carryforward Projects
2002 Town Beautification Projects 87,593$ 10,160$ -$ -$ -$ -$ 97,753$
2105 Old Library Re-use Project 891,934 28,286 - - - - 920,220
2103 HVAC Upgrades - Old Library 643,379 - - - - - 643,379
2302 Building Replacement at Corporation Yard - 408,443 - - - - 408,443
2110 Civic Center Energy Assessment - 25,000 - - - - 25,000
2304 Fuel System Enhancement - 75,000 - - - - 75,000
2109 Former Library Roof Improvements - 90,000 - - - - 90,000
2111 Civic Center Improvements - 150,000 - - - - 150,000
2008 Energy Efficiency Upgrades - Town-wide - 25,000 25,000 25,000 - - 75,000
New Projects
2114 HVAC System Upgrade - Civic Center -$ 100,000$ -$ -$ -$ -$ 100,000$
2112 Exterior Lighting Replacement - Civic Center - 25,000 - - - - 25,000
2113 Civic Center Fountatin Modification - 35,000 - - - - 35,000
Total Infrastructure / Facility Projects 1,622,905$ 971,889$ 25,000$ 25,000$ -$ -$ 2,644,795$
Total
Budgeted
2019/20
Budget
`
2020/21
Budget
2018/19
Budget
TOWN INFRASTRUCTURE & FACILITIES PROJECTS
2017/18
Budget
Expended Through
2015/16
2016/17 Budget
& Carryfwd*
Total FY 2015/16 Carryforward $786,889
Unfunded Projects
• Deferred maintenance at Town-owned, leased properties
• Lighting system improvements throughout town
• Deferred improvements to Town-owned properties
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 6
•
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TOWN-WIDE
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•
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•
•
Project Name Town Beautification Projects Project Number 821-2002
Department Town Manager Project Manager Economic Vitality Coordinator:
Monica Renn
Description This project funds Town-wide beautification projects on an annual, as-needed basis.
Location Project size and locations vary, depending upon the individual project.
Project
Background
The Town Beautification Program was established to provide improvements to enhance the Town’s
beauty, particularly along public streets, sidewalks, and other Town property.
Past projects include the banner program along major arterial roadways, including Los Gatos
Boulevard, Lark Avenue, Blossom Hill Road, Highway 9, and North Santa Cruz Avenue; and upgrades
to the Town green garbage receptacles (located alongside Town roadways). Other projects include
replacing the twinkle lights in downtown holiday trees, planting additional spring flower bulbs in
downtown street medians, and upgrading landscape medians on Los Gatos Boulevard.
The remaining Downtown Beautification funds will be carried over to FY 2016/17 and may be
combined with other funding sources to support future projects. In the meantime, the remaining funds
will serve as contingency funds for general maintenance and equipment replacement of existing
Downtown Beautification project components.
Operating
Budget Impacts
Staff time for oversight of planned beautification projects is included in the FY 2016/17 Operating
Budget on an ongoing basis.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 7
Project
Components &
Estimated
Timeline
To be determined
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR 87,593$ -$ 10,160$ -$ 10,160$ -$ -$ -$ -$ 97,753$
TOTAL SOURCE OF FUNDS 87,593$ -$ 10,160$ -$ 10,160$ -$ -$ -$ -$ 97,753$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 87,593 - 10,160 - 10,160 - - - - 97,753
TOTAL GFAR 87,593$ -$ 10,160$ -$ 10,160$ -$ -$ -$ -$ 97,753$
TOTAL USE OF FUNDS 87,593$ -$ 10,160$ -$ 10,160$ -$ -$ -$ -$ 97,753$
TOWN BEAUTIFICATION PROJECTS Project 821-2002
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 8
Project Name Old Library Re-use Project Project Number 821-2105
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will renovate the old Library building by replacing the elevator, upgrading restrooms to
meet public access infrastructure improvements compliance, and other tenant improvements.
Location This project is located at the old Library, which is at 110 East Main Street.
Project
Background
The old Library building was constructed nearly 50 years ago and there have not been any major
infrastructure improvements to this building since then. For the past few years, this building has been
vacant after the construction of the new Library. Town Council approved the use of this facility by the
Los Gatos Museum and the Friends of the Library. Renovations to this building are needed prior to the
new tenants occupying this space so that the building can be in code compliance.
This project will perform building improvements that include replacement of the elevator and
renovations to the restroom facilities to meet current code requirements.
Construction associated with this project will be completed in FY 2015/16 with project closeout
including processing associated documentation, lasting into FY 2016/17.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. The staff time for this
project is included in the FY 2016/17 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 9
Project
Components &
Estimated
Timeline
Spring 2015 Design Project design & development
Summer 2015 Bidding Process Project bidding & contract award
Fall 2015 Construction Project construction
Summer 2016 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Transfer from Facilities 311,039$ -$ -$ -$ -$ -$ -$ -$ -$ 311,039$
GFAR 580,895 157,269 28,286 - 28,286 - - - - 766,450
TOTAL SOURCE OF FUNDS 891,934$ 157,269$ 28,286$ -$ 28,286$ -$ -$ -$ -$ 1,077,489$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 891,934 157,269 28,286 - 28,286 - - - - 1,077,489
TOTAL GFAR 891,934$ 157,269$ 28,286$ -$ 28,286$ -$ -$ -$ -$ 1,077,489$
TOTAL USE OF FUNDS 891,934$ 157,269$ 28,286$ -$ 28,286$ -$ -$ -$ -$ 1,077,489$
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 10
Project Name HVAC Upgrades–Old Library Project Number 821-2103
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will renovate the old Library building by replacing the HVAC system.
Location This project is located at the old Library, which is at 110 East Main Street.
Project
Background
The old Library building was constructed nearly 50 years ago and there have not been any major
infrastructure improvements to this building since then. For the past few years, this building has been
vacant after the construction of the new Library. The Town Council approved the use of this facility
by the Los Gatos Museum and the Friends of the Library. Renovations to this building are needed
prior to the new tenants occupying this space so that the building can be in code compliance.
This project will replace the HVAC system in the building to address heating and cooling issues.
Construction associated with this project will be completed in FY 2015/16 with project closeout
including processing associated documentation, lasting into FY 2016/17.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. The staff time for this
project is included in the FY 2016/17 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 11
Project
Components &
Estimated
Timeline
Spring 2014 Design Project design & development
Summer 2014 Bidding Process Project bidding & contract award
Fall 2014 Construction Project construction
Summer 2015 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Transfer from Facilities 643,379 - - - - - - - - 643,379
TOTAL SOURCE OF FUNDS 643,379$ -$ -$ -$ -$ -$ -$ -$ -$ 643,379$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 643,379 - - - - - - - - 643,379
TOTAL GFAR 643,379$ -$ -$ -$ -$ -$ -$ -$ -$ 643,379$
TOTAL USE OF FUNDS 643,379$ -$ -$ -$ -$ -$ -$ -$ -$ 643,379$
HVAC UPGRADES - OLD LIBRARY Project 821-2103
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 12
Project Name
Building Replacement at Corporation
Yard**
Project Number 821-2302
Department
Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will replace an old building at the Parks and Public Works Department (PPW)
Corporation Yard that is used for office space and evidence storage.
Location This project is located at the PPW Corporation Yard, which is located at 41 Miles Avenue.
Project
Background
The maintenance lead staff has been using a small portable building located at the north side of the
PPW Corporation Yard for their office facility. This building has deteriorated over the years and is
becoming more difficult to maintain because of its aging infrastructure. The existing building has
several problems including a leaky roof and windows, a poor heating and cooling (HVAC) system, and
lacks a restroom facility in the building. This building is also used partially by the Police Department
as their evidence storage facility. Evidence must be stored and kept at a certain room temperature,
which requires an updated HVAC system. This project will replace the existing building and configure
an effective layout in the new building for both office and storage space uses.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. The staff time for this
project will be included in the FY 2016/17 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 13
Project
Components &
Estimated
Timeline
Summer 2016 Design Project design & development
Fall 2016 Bid Process Project bidding & contract award
Summer 2017 Construction Project construction
Fall 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ 11,557$ 188,443$ -$ 188,443$ -$ -$ -$ -$ 200,000$
Transfer from Facilities - - 220,000 - 220,000 - - - - 220,000
TOTAL SOURCE OF FUNDS -$ 11,557$ 408,443$ -$ 408,443$ -$ -$ -$ -$ 420,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 11,557 408,443 - 408,443 - - - - 420,000
TOTAL GFAR -$ 11,557$ 408,443$ -$ 408,443$ -$ -$ -$ -$ 420,000$
TOTAL USE OF FUNDS -$ 11,557$ 408,443$ -$ 408,443$ -$ -$ -$ -$ 420,000$
BUILDING REPLACEMENT AT CORPORATION YARD Project 821-2302
**This project was presented to Council as part of the Capital Improvement Program in FY 2015/16. The use of funds for
this project was put on hold pending resolution of funding needs for the Almond Grove Street Reconstruction project.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 14
Project Name Civic Center Building Energy
Efficiency Measures
Project Number 821-2110
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will identify energy reduction measures to reduce overall utility costs.
Location This project is located at the Civic Center, which is at 110 E. Main Street.
Project
Background
The Civic Center was designed and built about 50 years ago and lacks the energy efficient design
needed to keep energy costs down. With single pane windows, insulation deficiencies, and mechanical
system limitations, the need for system modifications to reduce energy waste is crucial to save
operating costs. For example, since the current mechanical system cannot manage multiple zones and
only operates either on or off, the system must run 24/7 to accommodate police operations in the Civic
Center building, which is causing high energy costs.
This project consists of an energy efficiency study to evaluate the overall mechanical system at the
Civic Center, identify a plan to allow operation of the system in separate zones, and control those
zones separately as operating schedules dictate. This is expected to reduce energy usage by 20% given
the mechanical equipment operation is the largest portion of the electricity and gas usage.
The project plan, recommended as a result of this study, will be evaluated in relation to the ongoing
savings they create and the ability to recover costs within a short payback period.
Operating
Budget Impacts
This project will use staff time for design and management. The staff time for this project will be
included in the FY 2016/17 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 15
Project
Components &
Estimated
Timeline
Summer 2016 Design Project Development
Summer 2016 Bid process Project bidding & contract award
Winter 2016 Construction Project construction
Fall 2017 Completion Project completion
Prior Yrs
Actuals
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ 25,000$ -$ -$ -$ -$ -$ -$ 25,000$
TOTAL SOURCE OF FUNDS -$ 25,000$ -$ -$ -$ -$ -$ -$ 25,000$
Prior Yrs
Actuals
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - -
Consultant Services - - - - - - - - -
Project Construction Expenses - 25,000 - 25,000 - - - - 25,000
TOTAL GFAR -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
TOTAL USE OF FUNDS -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
CIVIC CENTER BUILDING ENERGY EFFICIENCY MEASURES 821-2110
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 16
Project Name Fuel System Enhancements
Project Number 821-2304
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description This project will enhance and replace the existing fuel system to a new modern system.
Location This project is located at the Corporation Yard, 41 Miles Avenue.
Project
Background
The existing fuel system technology in place is outdated and not efficient Staff uses chip key
technology to track user’s identification and mileage for each vehicle used manually. This has led to
some issues with tracking and logging vehicle use data accurately. If the data is not manually inputted
properly, the data usage information is incorrect. This data is used to track vehicle usage as well as
fuel data use.
The new technology system will automatically track this data via a transmittal device that is inside
each vehicle. The data will be tracked and transmitted wirelessly. This data will be sent to a database
system that staff can manage and administer electronically. This new fuel replacement system will
minimize the number of data errors, and allow staff to better manage vehicle and fleet operations more
efficiently.
Operating
Budget Impacts
The project will use staff time for construction management and inspection. The staff time for this
project will be included in the department’s FY 2016/17 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 17
Project
Components &
Estimated
Timeline
Fall 2016 Design Project development
Winter 2016 Bid process Project bidding & contract award
Spring 2017 Construction Project construction
Summer 2017 Completion Project completion
Prior Yrs
Actuals
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ 75,000$ -$ 75,000$ -$ -$ -$ -$ 75,000$
TOTAL SOURCE OF FUNDS -$ 75,000$ -$ 75,000$ -$ -$ -$ -$ 75,000$
Prior Yrs
Actuals
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - -
Consultant Services - - - - - - - -
Project Construction Expenses - 75,000 - 75,000 - - - - 75,000
TOTAL GFAR -$ 75,000$ -$ 75,000$ -$ -$ -$ -$ 75,000$
TOTAL USE OF FUNDS -$ 75,000$ -$ 75,000$ -$ -$ -$ -$ 75,000$
FUEL SYSTEM ENHANCEMENTS 821-2304
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 18
Project Name Former Library Building Roof
Improvements
Project Number 821-2109
Department Parks & Public Works Project
Manager
Facilities Manager: Jim
Harbin
Description This project will replace the roofing over the former library at the Civic Center.
Location The project is located at the Civic Center, which is at 110 East Main Street.
Project
Background
The Civic Center has undergone several significant repair projects in recent years, including plaza deck
repairs, HVAC modifications, and roofing projects in 2002 over the Town Manager’s Office and
Police departments. Previously, the former library wing had been vacant. Currently, the wing houses
the Los Gatos Museum and the Friends of the Library. The roofing membrane over this section of the
Civic Center is at least 25 years old and has reached the end of its serviceable life.
This project will replace the roofing over the former library, thereby completing all roofing
replacements at the Civic Center.
Operating
Budget
Impacts
The project will use staff time for construction management and inspection. The staff time for this
project will be included in the department’s FY 2016/17 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 19
Project
Components &
Estimated
Timeline
Summer 2016 Design Project development
Winter 2016 Bid process Project bidding & contract award
Spring 2017 Construction Project construction
Summer 2017 Completion Project completion
Prior Yrs
Actuals
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ 90,000$ -$ 90,000$ -$ -$ -$ -$ 90,000$
TOTAL SOURCE OF FUNDS -$ 90,000$ -$ 90,000$ -$ -$ -$ -$ 90,000$
Prior Yrs
Actuals
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - -
Site Acquisition & Preparation - - - - - - - - -
Consultant Services - - - - - - - - -
Project Construction Expenses - 90,000 - 90,000 - - - - 90,000
TOTAL GFAR -$ 90,000$ -$ 90,000$ -$ -$ -$ -$ 90,000$
TOTAL USE OF FUNDS -$ 90,000$ -$ 90,000$ -$ -$ -$ -$ 90,000$
FORMER LIBRARY BUILDING ROOF IMPROVEMENTS Project 821-2109
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 20
Project Name Civic Center Improvements**
Project Number 821-2111
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will make various improvements to the existing building infrastructure at the Civic Center.
Location The project is located at the Civic Center, which is at 110 East Main Street.
Project
Background
The Civic Center was designed and built about 50 years ago and the aging building infrastructure
needs various improvements. Improvements include space re-configuration, installation of back-flow
preventers, and other building improvements to maintain the space and efficient use of the existing
structure.
Operating
Budget Impacts
There will be no operating budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost. Project delivery costs are estimated at $8,750 or
approximately 10% of the total project cost.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 21
Project
Components &
Estimated
Timeline
Summer 2016 Design Project design & development
Winter 2016 Bid Process Project bidding & contract award
Spring 2017 Construction Project construction
Summer 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ -$ 150,000$ -$ 150,000$ -$ -$ -$ -$ 150,000$
TOTAL SOURCE OF FUNDS -$ -$ 150,000$ -$ 150,000$ -$ -$ -$ -$ 150,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 150,000 - 150,000 - - - - 150,000
TOTAL GFAR -$ -$ 150,000$ -$ 150,000$ -$ -$ -$ -$ 150,000$
TOTAL USE OF FUNDS -$ -$ 150,000$ -$ 150,000$ -$ -$ -$ -$ 150,000$
CIVIC CENTER IMPROVEMENTS Project 821-2111
**This project was presented to Council as part of the Capital Improvement Program in FY 2015/16. The use of funds for
this project was put on hold pending resolution of funding needs for the Almond Grove Street Reconstruction project.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 22
TOWN-WIDE
Project Name Energy Efficiency Upgrades Town-wide
Project Number 821-2008
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will perform various energy efficiency upgrades throughout Town owned facilities.
Location This project location is Town-wide.
Project
Background
This project will complete various improvements in Town owned facilities, which will improve energy
efficiency, resulting in cost savings over the long term. Once these improvements are completed, it
can lead to an average 7 year payback on utility and operating expenses. Many of the existing fixtures
and equipment throughout Town owned facilities are outdated. Although these items are functional,
they are not the most energy efficient option at the current time.
These funds are a placeholder for future work. After an energy efficiency audit has occurred, these
funds will be used to make improvements at Town owned buildings. Some locations may include the
Adult Recreation Center, the Police Operations Building, and Civic Center. A sample of various
improvements will include low flow water fixtures, light motion sensors, and energy efficient
equipment.
Operating
Budget Impacts
There will be no operating budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost. Project delivery costs are estimated at $3,000 or
2% of the total project cost.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 23
Project
Components &
Estimated
Timeline
Summer 2016 Design Project design & development
Fall 2016 Bid Process Project bidding & contract award
Winter 2016 Construction Project construction
Spring 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ -$ -$ 25,000$ 25,000$ 25,000$ 25,000$ -$ -$ 75,000$
TOTAL SOURCE OF FUNDS -$ -$ -$ 25,000$ 25,000$ 25,000$ 25,000$ -$ -$ 75,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 25,000 25,000 25,000 25,000 - - 75,000
TOTAL GFAR -$ -$ -$ 25,000$ 25,000$ 25,000$ 25,000$ -$ -$ 75,000$
TOTAL USE OF FUNDS -$ -$ -$ 25,000$ 25,000$ 25,000$ 25,000$ -$ -$ 75,000$
ENERGY EFFICIENCY - TOWN WIDE Project 821-2008
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 24
Project Name HVAC System Upgrade – Civic Center
Project Number 821-2114
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will upgrade the HVAC building management system.
Location This project location is at the Civic Center.
Project
Background
This project will upgrade and consolidate the HVAC building management system into one centrally
controlled system that can be controlled and adjusted remotely. This will increase energy efficiency by
controlling different zones on unique schedules, programming the system on and off for special events
or meetings, and reducing down time by automatic notification to maintenance staff when the system
alarms or fails.
Operating
Budget Impacts
There will be no operating budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost. Project delivery costs are estimated at $10,000 or
10% of the total project cost.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 25
Project
Components &
Estimated
Timeline
Fall 2016 Design Project design & development
Fall 2016 Bid Process Project bidding & contract award
Winter 2016 Construction Project construction
Spring 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ -$ -$ 100,000$ 100,000$ -$ -$ -$ -$ 100,000$
TOTAL SOURCE OF FUNDS -$ -$ -$ 100,000$ 100,000$ -$ -$ -$ -$ 100,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 100,000 100,000 - - - - 100,000
TOTAL GFAR -$ -$ -$ 100,000$ 100,000$ -$ -$ -$ -$ 100,000$
TOTAL USE OF FUNDS -$ -$ -$ 100,000$ 100,000$ -$ -$ -$ -$ 100,000$
HVAC UPGRADES - CIVIC CENTER Project 821-2114
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 26
Project Name Civic Center – Exterior Light Replacements
Project Number 821-2112
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will replace the original exterior lights at the Civic Center.
Location This project location is outside the Civic Center.
Project
Background
This project will replace the five remaining original incandescent pole lights behind the Civic Center
with new LED lights to match the front lights that were recently replaced. The existing lights are dim,
so the replacement of these lights will enhance the safety of the back lot by increasing the amount of
visibility.
Operating
Budget Impacts
There will be no operating budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost. Project delivery costs are estimated at $2,500 or
10% of the total project cost.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 27
Project
Components &
Estimated
Timeline
Fall 2016 Bid Process Project bidding & contract award
Winter 2016 Construction Project construction
Spring 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ -$ -$ 25,000$ 25,000$ -$ -$ -$ -$ 25,000$
TOTAL SOURCE OF FUNDS -$ -$ -$ 25,000$ 25,000$ -$ -$ -$ -$ 25,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 25,000 25,000 - - - - 25,000
TOTAL GFAR -$ -$ -$ 25,000$ 25,000$ -$ -$ -$ -$ 25,000$
TOTAL USE OF FUNDS -$ -$ -$ 25,000$ 25,000$ -$ -$ -$ -$ 25,000$
CIVIC CENTER - EXTERIOR LIGTHING REPLACEMENT Project 821-2112
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 28
Project Name Civic Center – Fountain Modification
Project Number 821-2113
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will make alterations to the fountain and add planting to a portion of the fountain.
Location This project location is outside the Civic Center.
Project
Background
This project will make alterations to the fountain to reduce the water feature to the center of the
existing fountain basis. The project will also add planting to the remaining basin outer ring . This
improvement will visually enhance the existing fountain, reduce the water usage, and create a natural
protection for younger visitors.
Operating
Budget Impacts
There will be no operating budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost. Project delivery costs are estimated at $3,500 or
10% of the total project cost.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 29
Project
Components &
Estimated
Timeline
Winter 2016 Design Project design & development
Spring 2017 Bid Process Project bidding & contract award
Summer 2017 Construction Project construction
Summer 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ -$ -$ 35,000$ 35,000$ -$ -$ -$ -$ 35,000$
TOTAL SOURCE OF FUNDS -$ -$ -$ 35,000$ 35,000$ -$ -$ -$ -$ 35,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 35,000 35,000 - - - - 35,000
TOTAL GFAR -$ -$ -$ 35,000$ 35,000$ -$ -$ -$ -$ 35,000$
TOTAL USE OF FUNDS -$ -$ -$ 35,000$ 35,000$ -$ -$ -$ -$ 35,000$
CIVIC CENTER - FOUNTAIN MODIFICATION Project 821-2113
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 30
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 31
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UNIVERSITY AVWEDGEWOOD
KNOWLE
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A, B, C,
D, F, H
E, G
PROJECT LOCATIONS
A Information System Upgrade
B Audio / Video System Upgrade
C Town-Wide Document Imaging Project
D Tiburon CAD/RMS Upgrade
E Engineering Document Archiving
F Police Interoperability Radio Project
G PPW Interoperability Radio Project
H Silicon Valley Interoperability Project (SVRIP) Service
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 32
PROGRAM SECTION DIRECTORY PAGE
6101 Information System Upgrade E – 34
6001 Audio / Video System Upgrade E – 36
6003 Town-Wide Document Imaging Project E – 38
6302 Tiburon CAD/RMS Upgrade E – 40
2305 Engineering Document Archiving E – 42
2402 Police Interoperability Radio Project E – 44
2306 PPW Interoperability Radio Project E – 46
6305 Silicon Valley Interoperability Project (SVRIP) Service E – 48
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 33
The Equipment Projects section contains Capital Improvement Program projects that provide new equipment; or replace,
improve, or upgrade existing Town equipment.
This section does not have ongoing equipment programs; all projects are considered one-time projects. One-time equipment
capital improvement projects are prioritized based on service level considerations, available funding sources, project costs,
and community impacts.
Los Gatos does not have a designated funding source for new equipment or the replacement or upgrading of existing
equipment; however, grants are pursued and utilized when available.
EQUIPMENT PROJECTS SUMMARY
Carryforward Projects
6101 Information System Upgrade 392,341$ 82,019$ -$ -$ -$ -$ 474,360$
6001 Audio / Video System Upgrade 52,440 58,160 - - - - 110,600
6003 Town-wide Document Imaging Project 193,225 16,990 - - - - 210,215
6302 Tiburon CAD / RMS Upgrade 28,000 42,000 - - - - 70,000
2305 Engineering Document Archiving - 59,093 - - - - 59,093
2402 Police Interoperability Radio Project - 150,000 - - - - 150,000
2306 PPW Interoperability Radio Project - 150,000 - - - - 150,000
6305 Silicon Valley Interoperability Project (SVRIP) Service Fee - 176,152 152,876 - - - 329,028
Total Equipment Projects 666,007$ 734,414$ 152,876$ -$ -$ -$ 1,553,296$
Expended Through
2015/16
2016/17 Budget
& Carryfwd*
Total
Budgeted
2017/18
Budget
2018/19
Budget
2019/20
Budget
2020/21
Budget
Total FY 2014/15 Carryforward $561,538
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 34
Project Name Information System Upgrade Project Number 841-6101
Department Finance Project Manager Finance Director : Stephen
Conway
Description This project upgrades the Town’s existing financial/human resources information database, enhancing
its reporting system and providing future web-based online services. This project will be coordinated
with the upgrade of the Town’s existing permit tracking system.
Location The project will enhance the information systems used by the Finance, Human Resources, and
Building Departments. Purchased computer hardware will be located in the MIS Department, 110 E.
Main Street.
Project
Background
In FY 2008/09, staff completed a significant portion of a multi-year financial information system
upgrade. This project involved the conversion of General Ledgers, Payroll, Budget, and Human
Resources modules, followed by the implementation of the Cashiering and Business License modules.
Planned for FY 2016/17 is the final completion of the fixed asset module and continuation of
electronic commerce, including online permitting and business license applications.
Operating
Budget Impacts
The remaining project balance is estimated to be $73,745. It is anticipated that the maintenance costs
for the Finance/Human Resources information system would be approximately $38,000 annually,
which has been incorporated into the FY 2016/17 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 35
Project
Components &
Estimated
Timeline
Fall 2016 System
Implementation
Develop and test fixed assets and electronic commerce
functions.
Spring 2017 System
Implementation
Implementation of electronic commerce, including applicable
online permits and business license applications.
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Transfer from MIS 392,341$ 640$ 82,019$ -$ 82,019$ -$ -$ -$ -$ 475,000$
TOTAL SOURCE OF FUNDS 392,341$ 640$ 82,019$ -$ 82,019$ -$ -$ -$ -$ 475,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services 392,341 640 82,019 - 82,019 - - - - 475,000
Project Construction Expenses - - - - - - - - - -
TOTAL GFAR 392,341$ 640$ 82,019$ -$ 82,019$ -$ -$ -$ -$ 475,000$
TOTAL USE OF FUNDS 392,341$ 640$ 82,019$ -$ 82,019$ -$ -$ -$ -$ 475,000$
INFORMATION SYSTEM UPGRADE Project 841-6101
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 36
Project Name Audio / Video System Upgrade Project Number 841-6001
Department Town Manager Project Manager MIS Manager: Chris Gjerde
Description This project provides for the replacement and/or upgrade of Council Chamber video, audio/visual, and
other applicable equipment used for televised and non-televised public meetings.
Location The video production system is located in the audio/video equipment room at the Civic Center, 110 E.
Main Street, and involves various electronic equipment required to cablecast public meetings and make
presentations.
Project
Background
In FY 2008/09, the audio/visual equipment located in the Town Council Chambers was upgraded to
ensure quality presentations. The maintenance of the video production equipment is now the
responsibility of KCAT, who receives Public, Educational, and Governmental (PEG) fees, provided by
local cable operators for this purpose. The remaining funds in this project will be used to replace
and/or upgrade the Town’s A/V equipment in the Council Chambers, as needed. Staff will also
explore the availability of additional audio/visual meeting management enhancements.
This Audio/Video System Upgrade project is funded in the GFAR Fund.
Operating
Budget Impacts
It is unknown at this time which replacements or upgrades will be required during FY 2016/17. Staff
oversight of this project will be included in the FY 2016/17 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 37
Project
Components &
Estimated
Timeline
Fiscal Year
16/17
Monitoring
As needed.
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR 52,440$ -$ 58,160$ -$ 58,160$ -$ -$ -$ -$ 110,600$
TOTAL SOURCE OF FUNDS 52,440$ -$ 58,160$ -$ 58,160$ -$ -$ -$ -$ 110,600$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment 52,440 - 58,160 - 58,160 - - - - 110,600
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - - - - - - - -
TOTAL GFAR 52,440$ -$ 58,160$ -$ 58,160$ -$ -$ -$ -$ 110,600$
TOTAL USE OF FUNDS 52,440$ -$ 58,160$ -$ 58,160$ -$ -$ -$ -$ 110,600$
AUDIO / VIDEO SYSTEM UPGRADE Project 841-6001
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 38
Project Name Town-Wide Document Imaging Project Project Number 841-6003
Department Community Development/Police Project Manager Community Development
Director: Joel Paulson
Description This is the continuation of the first phase of a Town-wide project to convert existing microfiche and
paper files to electronic storage and provide desktop access.
Location Town of Los Gatos Civic Center complex, 110 E. Main Street.
Project
Background
The Community Development has an immediate need to provide electronic storage and retrieval of
many archived documents. The electronic retrieval system will allow immediate access to all building
and planning files for members of the Community Development Department via desktop access.
Following implementation, priorities will be identified to expand document imaging to other
departments, subject to available funding.
Operating
Budget Impacts
The Community Development Department collects permit fees, a portion of which will be used to
offset some costs for document storage.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 39
Project
Components &
Estimated
Timeline
FY 2016/17 Production Continue document conversion of Building and Planning
Division files.
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Transfer from MIS 193,225$ 4,785$ 16,990$ -$ 16,990$ -$ -$ -$ -$ 215,000$
TOTAL SOURCE OF FUNDS 193,225$ 4,785$ 16,990$ -$ 16,990$ -$ -$ -$ -$ 215,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 193,225 4,785 16,990 - 16,990 - - - - 215,000
TOTAL GFAR 193,225$ 4,785$ 16,990$ -$ 16,990$ -$ -$ -$ -$ 215,000$
TOTAL USE OF FUNDS 193,225$ 4,785$ 16,990$ -$ 16,990$ -$ -$ -$ -$ 215,000$
TOWN-WIDE DOCUMENT IMAGING PROJECT Project 841-6003
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 40
Project Name Tiburon CAD/RMS Upgrade Project Number 841-6302
Department Police Project Manager Lieutenant JR Langer
Description This project will upgrade the existing Police Tiburon CAD/RMS system through a cooperative
agreement with the City of Sunnyvale Department of Public Safety.
Location
Town of Los Gatos Civic Center complex, 110 E. Main Street and the Town of Los Gatos Police
Operations Building, 15900 Los Gatos Boulevard.
Project
Background
Since 1993, the Police Department has relied on a computer aided dispatch (CAD) and records
management system (RMS) for all police operations. The current software provider, Tiburon, is in the
process of upgrading its systems to a more contemporary .NET platform, resulting in the phase-out of
older UNIX-based systems.
Working in partnership with the City of Sunnyvale Department of Public Safety, the Police
Department concluded that it would be mutually beneficial to upgrade and combine both departments’
operating systems in order to share real-time information with the potential to expand the system to
other law enforcement agencies in the future.
The City of Sunnyvale Department of Public Safety and the Police Department upgraded the computer
aided dispatch (CAD) in February 2013. The records management system (RMS) was scheduled to be
upgraded in December 2014; however the current software provider, Tiburon, experienced some
delays in the development of their upgraded RMS. In March 2015, Tiburon was purchased by TriTech
Software Systems. Staff is working with the new company to establish timelines and options for an
upgraded RMS.
Operating
Budget Impacts
Contract negotiations will continue with the new company, TriTech Software Systems, to determine
future maintenance costs, including system enhancement and training. Prior maintenance costs
incurred by the Town, prior to the agreement with the City of Sunnyvale Department of Public Safety,
were $70,000 annually. In FY 2014/15 with the new CAD and the old RMS maintenance costs totaled
$40,000, a 43% reduction in maintenance costs.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 41
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -
Transfer from MIS 28,000$ -$ 42,000$ -$ 42,000$ -$ -$ -$ -$ 70,000$
TOTAL SOURCE OF FUNDS 28,000$ -$ 42,000$ -$ 42,000$ -$ -$ -$ -$ 70,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment 28,000 - 42,000 - 42,000 - - - - 70,000
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - - - - - - - -
TOTAL GFAR 28,000$ -$ 42,000$ -$ 42,000$ -$ -$ -$ -$ 70,000$
TOTAL USE OF FUNDS 28,000$ -$ 42,000$ -$ 42,000$ -$ -$ -$ -$ 70,000$
TIBURON CAD / RMS UPGRADE Project 841-6302
Project
Components &
Estimated
Timeline
Winter 2013 Phase I –System
Implementation
CAD Design & Implementation
Spring 2014 Phase I - Completion Mobile unit replacement included all new MDCs in
patrol vehicles, new software and new functionality for
officers in the field
Summer 2016 Phase II – System
Implementation
RMS Design and Implementation
Fall 2016 Phase II -Completion Go-live on new RMS
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 42
HW
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Project Name Engineering Document Archiving
Project Number 821-2305
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will scan and archive all engineering record documents such as as-builts, federal and state
funded capital improvement projects, and recorded documents, all of which are currently stored in
paper format.
Location This project is located at the Engineering Services office, which is at 41 Miles Avenue.
Project
Background
Currently, most files are kept in a hard copy format in the Engineering Services office. These hard
copies have become damaged due to age and need to be preserved through archiving in order to
maintain pertinent records. By digitally archiving these documents, searching through records becomes
much more efficient. The documents to archive will be as-builts, federal and state funded capital
improvement project files and recorded documents. It is anticipated that this project will be
implemented over the next three fiscal years, starting in FY 2014/15 and completion estimated in FY
2016/17.
Operating
Budget Impacts
This project will use staff time for management. The staff time for this project is included in the FY
2016/17 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 43
Project
Components &
Estimated
Timeline
Summer 2015 Design Project development
Fall 2015 Bid process Project bidding & contract award
Spring 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ 907$ 39,093$ 20,000$ 59,093$ -$ -$ -$ -$ 60,000$
TOTAL SOURCE OF FUNDS -$ 907$ 39,093$ 20,000$ 59,093$ -$ -$ -$ -$ 60,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 907 39,093 20,000 59,093 - - - - 60,000
TOTAL GFAR -$ 907$ 39,093$ 20,000$ 59,093$ -$ -$ -$ -$ 60,000$
TOTAL USE OF FUNDS -$ 907$ 39,093$ 20,000$ 59,093$ -$ -$ -$ -$ 60,000$
ENGINEERING DOCUMENT ARCHIVING Project 821-2305
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 44
Project Name Police Interoperability Radio Project
Project Number 821-2402
Department Police Project Manager Lieutenant JR Langer
Description This project will update the existing police radio system to be compatible with the regional
interoperability requirements. The project will replace current mobile and portable radios with new
digital P25 compliant equipment using a 700 Mhz. spectrum.
Location This project is located at Police Administration Building.
Project
Background
Santa Clara County is moving forward with an aggressive program for regional interoperability of
public safety communications for police and fire services across all jurisdictions. The Town’s Police
Department has taken steps to update their radio system to be compatible with this regional
interoperability requirement.
The Police Department is working with other County law enforcement agencies to obtain best possible
pricing for the mobile and portable radios.
The Police Department in advance of the upgrade of the existing police radio system moved forward
with Communications Center upgrades that will be compatible with the upgraded police radio system.
New digital radio consoles were installed in November 2014 and were purchased through an
agreement with the County of Santa Clara to obtain the best pricing. The Police Department is
working with other County law enforcement agencies to obtain best possible pricing for the mobile and
portable radios.
Operating
Budget Impacts
Staff oversight of this project will be included in the FY 2016/17 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 45
Project
Components &
Estimated
Timeline
Summer 2016 Bid process Project bidding & contract award
Fall 2016 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ -$ 150,000$ -$ 150,000$ -$ -$ -$ -$ 150,000$
TOTAL SOURCE OF FUNDS -$ -$ 150,000$ -$ 150,000$ -$ -$ -$ -$ 150,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 150,000 - 150,000 - - - - 150,000
TOTAL GFAR -$ -$ 150,000$ -$ 150,000$ -$ -$ -$ -$ 150,000$
TOTAL USE OF FUNDS -$ -$ 150,000$ -$ 150,000$ -$ -$ -$ -$ 150,000$
POLICE INTEROPERABILITY RADIO PROJECT Project 821 -2402
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 46
Project Name PPW Interoperability Radio Project
Project Number 821-2306
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description This project will update the existing public works radio system to be compatible with the regional
interoperability requirements.
Location This project is located at Parks and Public Works, which is at 41 Miles Avenue.
Project
Background
Santa Clara County is moving forward with an aggressive program for regional interoperability of
public safety communications for police and fire services across all jurisdictions. The Town’s Police
Department has taken steps to update their radio system to be compatible with this regional
interoperability requirement. The Parks and Public Works Department staff also uses a similar radio
system in order to communicate with public safety officials and require it as part of day-day
operations. In order to be compatible with these radio system changes, this department’s radio system
must also be updated.
Operating
Budget Impacts
Staff oversight of this project will be included in the FY 2016/17 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 47
Project
Components &
Estimated
Timeline
Winter 2016 Bid process Project bidding & contract award
Summer 2017 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ -$ 150,000$ -$ 150,000$ -$ -$ -$ -$ 150,000$
TOTAL SOURCE OF FUNDS -$ -$ 150,000$ -$ 150,000$ -$ -$ -$ -$ 150,000$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 150,000 - 150,000 - - - - 150,000
TOTAL GFAR -$ -$ 150,000$ -$ 150,000$ -$ -$ -$ -$ 150,000$
TOTAL USE OF FUNDS -$ -$ 150,000$ -$ 150,000$ -$ -$ -$ -$ 150,000$
PPW INTEROPERABILITY RADIO PROJECT Project 821 -2306
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 48
Project Name Silicon Valley Radio Interoperability Project
(SVRIP) Police Radio System Infrastructure
Project Number 841-6305
Department Police Project Manager Lieutenant JR Langer
Description This project will update the existing police radio system infrastructure to be compatible with the
regional interoperability requirements.
Location Town of Los Gatos Civic Center Complex, 110 E Main Street and the Town of Los Gatos Police
Operations Building, 15900 Los Gatos Boulevard.
Project
Background
The Silicon Valley Radio Interoperability Authority (SVRIA) in conjunction with the City Managers
Association and the County Chief’s Association is moving towards a program for regional
interoperability of public safety communications for police, fire services and Public Works across all
jurisdictions. The Police Department, in conjunction with other public safety agencies within Santa
Clara County,will be contributing to radio system infrastructure for a period of 3 years to allow for
interoperability of public safety communications regionally.
Operating
Budget Impacts
Staff oversight of this SVRIA project will be included in the FY 2016/17 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 49
Project
Components &
Estimated
Timeline
Summer 2015 Design Project development
Winter 2016 Bid process Project bidding & contract award
Summer 2018 Completion Project completion
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
SOURCE OF FUNDS to 2016/17 (with Carryfwd)
GFAR -$ 129,600$ 23,276$ 152,876$ 176,152$ 152,876$ -$ -$ -$ 458,628$
TOTAL SOURCE OF FUNDS -$ 129,600$ 23,276$ 152,876$ 176,152$ 152,876$ -$ -$ -$ 458,628$
Prior Yrs
Actuals
2015/16
Estimated
Estimated
Carryfwd
2016/17
New Funding
2016/17
Budget
2017/18
Proposed
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
Total
Project
USE OF FUNDS to 2016/17 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 129,600 23,276 152,876 176,152 152,876 - - - 458,628
TOTAL GFAR -$ 129,600$ 23,276$ 152,876$ 176,152$ 152,876$ -$ -$ -$ 458,628$
TOTAL USE OF FUNDS -$ 129,600$ 23,276$ 152,876$ 176,152$ 152,876$ -$ -$ -$ 458,628$
SILICON VALLEY INTEROPERABILITY PROJECT (SVRIP) SERVICE Project 841-6305
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 50