Staff Report Annual Concrete Project
PREPARED BY: Lisa Petersen
Assistant Director of Parks and Public Works / Town Engineer
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Parks and
Public Works Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 10/15/2019
ITEM NO: 5
DATE: October 8, 2019
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Approve the Street List for the FY 2019/20 Annual Street Repair and
Resurfacing Project (19-811-9901), and Authorize the Following Actions for
the Annual Curb, Gutter, and Sidewalk Maintenance Project (19-813-9921):
a. Approve the Plans and Specifications;
b. Authorize the Town Manager to Advertise the Project for Bid;
c. Authorize the Town Manager to Award and Execute a Construction
Agreement in an Amount not to Exceed $1,237,841, Including
Contingencies and Change Orders;
d. Authorize Staff to Execute Future Change Orders in an Amount not to
Exceed Ten Percent of the Contract Award Amount; and
e. Authorize an Expenditure Budget Transfer of $310,257 from the Annual
Street Repair and Resurfacing Project (19-811-9901) to the Annual Curb,
Gutter, and Sidewalk Maintenance Project (19-813-9921).
RECOMMENDATION:
Approve the Street List for the FY 2019/20 Annual Street Repair and Resurfacing Project (19-
811-9901), and Authorize the Following Actions for the Annual Curb, Gutter, and Sidewalk
Maintenance Project (19-813-9921):
a. Approve the Plans and Specifications;
b. Authorize the Town Manager to Advertise the Project for Bid;
c. Authorize the Town Manager to Award and Execute a Construction Agreement in an
Amount not to Exceed $1,237,841, Including Contingencies and Change Orders;
d. Authorize Staff to Execute Future Change Orders in an Amount not to Exceed Ten Percent of
the Contract Award Amount; and
e. Authorize an Expenditure Budget Transfer of $310,257 from the Annual Street Repair and
Resurfacing Project (19-811-9901) to the Annual Curb, Gutter, and Sidewalk Maintenance
Project (19-813-9921).
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SUBJECT: Approve the Street List for the FY 2019/20 Annual Street Repair and Resurfacing
Project, and Approve Actions for the Annual Curb, Gutter, and Sidewalk
Maintenance Project.
DATE: October 8, 2019
BACKGROUND:
The adopted FY 2019/20-2023/24 Capital Improvement Program (CIP) Budget designates
funding for two projects, Street Repair and Resurfacing (project 19 -811-9901) and curb, gutter,
sidewalk, and curb ramp replacement and construction (project 19-813-9921). These two
projects are synergistic and consistent with the Town’s goals to improve public safety and to
improve the quality of Town streets.
Street reconstruction, asphalt overlay, or rubber cape seal treatments all trigger the
requirement for curb ramp upgrades in compliance with the Americans with Disabilities Act
(ADA). The only major street resurfacing treatment that does not trigger the federal upgrade
requirement is slurry seal. Curb ramps required for the Town’s Annual Street Repair program
are typically bid as part of the Annual Curb, Gutter and Sidewalk Maintenance project to allow
for more competitive pricing with similar concrete services. Recently, the number of ramps
that need upgrading for the annual street repair project absorb most of the project budget for
the Annual Curb, Gutter, and Sidewalk Maintenance Project, leaving only a few additional
maintenance dollars for other areas in Town as discussed later in this report.
DISCUSSION:
Recommended FY 2019/20 Annual Street Repair and Resurfacing Project Street List
Streets are assessed by their need, with streets in varied condition receiving differing levels of
treatment. Several streets in the program are ready for an asphalt overlay, a more signif icant
treatment. These streets include two streets that the Town Council approved as Senate Bill 1
(SB1) funded streets (Attachment 1) on April 16, 2019. The work associated with these two
streets will exhaust the remaining SB1 funding:
• Knowles Avenue from Dardanelli to Dell
• Pollard Avenue from Knowles to West Parr
Staff recommends the addition of Industrial Way from Andrews to Blossom Hill Road as an
asphalt overlay. This street will be included in the overlay part of the project with funds coming
from other sources than SB1.
This year’s annual street maintenance project will also provide a heavier focus on preventive
maintenance through slurry seals with streets identified by the Town’s pavement maintenance
program, Streetsaver. Slurry seals are the first line of defense against pavement deterioration,
providing a new wearing surface in the form of a thin asphalt-sand emulsion over the existing
roadway. This year, 84 residential street sections were identified by the Streetsaver program
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SUBJECT: Approve the Street List for the FY 2019/20 Annual Street Repair and Resurfacing
Project, and Approve Actions for the Annual Curb, Gutter, and Sidewalk
Maintenance Project.
DATE: October 8, 2019
DISCUSSION (continued):
and confirmed by Town Engineering staff as appropriate for slurry seal treatment (Attachment
2).
The proposed slurry seal program aligns with the concept of keeping streets in good condition
and not letting them fall to a condition that is more costly to repair. The best management
practices developed from years of pavement analysis and pavement maintenance programs are
based on the principle that it costs less to maintain roads that are in good condition than those
in worse condition categories.
Staff is also recommending placement of a rubber cape seal on University Avenue from Main
Street to Blossom Hill Road. A rubber cape seal is a rubber chip seal covered by a slurry seal
and is an appropriate treatment for streets that are exhibiting distress c racking and/or have
fallen out of the “good” condition category.
Should Council approve the project street list, staff would move forward with project design
work. It is anticipated staff would return to Council in early 2020 for approval of the plans an d
specifications and authorization to bid the project.
Annual Curb, Gutter and Sidewalk Maintenance Project
This year’s Annual Curb, Gutter and Sidewalk Maintenance Project will address replacement of
broken and lifted sidewalk, curb, and gutter, as well as the installation of ADA ramps. Most of
the proposed ADA ramp work included in the project is related to the Town’s proposed street
repair work for next year. Some additional ramp work was included to address resident
complaints and several heavily used non-compliant ramps on Main Street near the downtown.
The proposed project also addresses the repair of curb, gutter, and sidewalk throughout Town.
Repairs are generally at locations where tree roots have uplifted curb and sidewalk creating
drainage and safety concerns with the majority of projects generated through resident
complaints or claims from tripping hazards. This year’s project will complete 49 concrete
repairs to address these needs. The project was able to add the large number of repair
locations because of the increased project budget provided by Council through the FY 2019/20
budget process. In some of these locations where trees, other than nuisance trees, need to be
removed to complete the repair, staff has coordinated with the adjacent resident(s) for
concurrence.
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SUBJECT: Approve the Street List for the FY 2019/20 Annual Street Repair and Resurfacing
Project, and Approve Actions for the Annual Curb, Gutter, and Sidewalk
Maintenance Project.
DATE: October 8, 2019
DISCUSSION (continued):
The base bid engineer’s estimate for this project is $1,051,369 including a 10% contingency and
project delivery costs, all within the project budget. The costs to upgrade ramps on University
Avenue, in alignment with federal ADA law, exceeded the project budget and have been
included as an additive alternate bid item. The base bid plus the additive alternate cost for the
University Avenue ramps is $1,361,625, including a 10% contingency and project delivery costs.
This additive cost would exceed the budget if the project bids equal the engineer’s estimate.
The ramps are required on University Avenue because this street is recommended for a rubber
cape seal. Staff is requesting a budget transfer from the Annual Street Repair and Resurfacing
project of up to $310,257 to cover the cost of the ramps. Due to the timing for bidding
occurring early in the bidding cycle, staff is anticipating competitive bids, which may reduce the
amount of money needed for this budget transfer. Once bids are received, only the amount
necessary to complete the work will be transferred and the action will be documented at the
Mid-Year Budget Review.
The project plans and specifications for the Annual Curb, Gutter, Sidewalk and Ramp project
can be viewed on the Town website at https://www.losgatosca.gov/108/Capital-Improvement-
Program.
CONCLUSION:
Approval of the recommendations will allow staff to begin design on the street maintenance
project and allow the annual concrete maintenance project to move forward for bidding and
award. This concrete maintenance project will be constructed in advance of this year’s
pavement maintenance work to meet the associated ADA requirements triggered by that
project. The concrete maintenance project will be bid in the fall with construction occurring in
the winter and spring in an attempt to get better contractor pricing.
COORDINATION:
This project has been coordinated with the Finance Department.
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SUBJECT: Approve the Street List for the FY 2019/20 Annual Street Repair and Resurfacing
Project, and Approve Actions for the Annual Curb, Gutter, and Sidewalk
Maintenance Project.
DATE: October 8, 2019
FISCAL IMPACT:
Curb, Gutter & Sidewalk Maintenance
Project 813-9921
Budget Costs
GFAR $ 1,063,677
Requested Budget Transfer $ 310,257
Total Budget $ 1,373,934
FY 19/20 Prior Commitments $ 4,571
Project Construction (Including Contingencies) $ 1,237,841
Staff Costs $ 108,784
Project Delivery Costs $ 15,000
Total Expenditures $ 1,366,196
Remaining Balance $ 7,738
Staff costs are tracked for all projects. Tracking of staff costs allows for accountability in the
costs of projects, recovery of costs from grant funded projects, and identification of future
staffing needs. This project utilizes a combination of full-time budgeted staff and part time staff
that support fluctuating workloads. The costs for part -time staff will be directly associated with
this project while full-time staff are accounted for in the Department’s operating budget.
Staff Costs Costs
Operating Budget (Full time with benefits) $ 93,784
Unbudgeted (Temporary staff with no benefits) $ 15,000
Total $ 108,784
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA and is Categorically Exempt [Section 15301(c) Existing
streets, sidewalks, trails and similar facilities]. A Notice of Exemption has been filed.
Attachment:
1. Council Approved SB1 Street List (Resolution 2019-016)
2. Proposed Street List
RESOLUTION 2019 -016
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS
ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2019/20 FUNDED BY SB 1: THE
ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter
5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April
2017 to address the significant multi -modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the
residents of our Town are aware of the projects proposed for funding in our community and
which projects have been completed each fiscal year; and
WHEREAS, the Town must adopt a list of all projects proposed to receive funding from
the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1 by resolution,
which must include a description and the location of each proposed project, a proposed
schedule for the project's completion, and the estimated useful life of the improvement; and
WHEREAS, the Town, will receive an estimated $541,006 in RMRA funding in Fiscal Year
2019/20 from SB 1; and
WHEREAS, this is the third year in which the Town is receiving SB 1 funding and will
enable the Town to continue essential road maintenance and rehabilitation projects, safety
improvements, repairing and replacing aging bridges, and increasing access and mobility
options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the Town used a Pavement Management System to develop the SB 1 project
list to ensure revenues are being used on the most high - priority and cost - effective projects that
also meet the communities' priorities for transportation investment; and
WHEREAS, the funding from SB 1 will help the Town maintain and rehabilitate 2 roads
this year and similar projects into the future; and
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Resolution 2019 -016 April 16, 2019
WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment
found that the Town's streets and roads are in a fair condition and this revenue will help us
increase the overall quality of our road system and over the next decade will bring our streets
and roads into a good condition; and
WHEREAS, the SB 1 project list and overall investment in our local streets and roads
infrastructure with a focus on basic maintenance and safety, investing in complete streets
infrastructure, and using cutting -edge technology, materials and practices, will have significant
positive co- benefits statewide.
NOW, THEREFORE, BE IT RESOLVED: The Fiscal Year 2019/20 list of projects planned to
be funded with Road Maintenance and Rehabilitation Account revenues include:
Location Description Scheduled Estimated
Completion Useful Life
Knowles from Dardanelli to Dell Placement of rubber cape seal or overlay Fall 2020 10 - 25 years
Pollard from Knowles to West to maintain pavement surface. These are
Parr arterial roads and are critical for transit
needs in the Town.
Winchester from Lark to Blossom Placement of rubber cape seal or overlay Fall 2021 10 - 25 years
Hill to maintain pavement surface. This is an
arterial road and is critical for transit
needs in the Town.
Union Avenue from Blossom Hill Placement of rubber cape seal or overlay Fall 2022 10 - 25 years
Road to Los Gatos - Almaden Road to maintain pavement surface. This is an
arterial road and is critical for transit
needs in the Town.
Quito Road from Bicknell to Placement of rubber cape seal or overlay Fall 2023 10 - 25 years
Woodbank to maintain pavement surface. This is a
collector road and is critical for transit
needs in the Town.
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Resolution 2019 -016 April 16, 2019
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los
Gatos, California, held on the 16th day of April of 2019 by the following vote:
COUNCIL MEMBERS:
AYES: Marcia Jensen, Rob Rennie, Marico Sayoc, Barbara Spector, Mayor Steven Leonardis
NAYS: None.
ABSENT: None.
ABSTAIN: None.
MAYOR OF THE TODtlN-
LOS GATOS, CALLIIFO NIA
Q
DATE:
t
TOWN CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
DATE: 4' 119 -1 al
TOS
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Resolution 2019 -016 April 16, 2019
Street From To Type
Bicknell Rd. Verona Ct. Montclair Rd. Slurry Seal
Capistrano Pl. More Ave. End Slurry Seal
La Montagne Ct. Wimbledon Dr. End Slurry Seal
Lora Dr. Wedgewood Ave. End Slurry Seal
Mistletoe Rd. Old Adobe Rd. End Slurry Seal
Montclair Rd. E. Quito Rd. (Town Limit) Old Adobe Rd. Slurry Seal
Montclair Rd. More Ave. Bicknell Rd. Slurry Seal
Monteclair Ct. Montclaire Rd. End Slurry Seal
Mulberry Dr. Wedgewood Ave. End Slurry Seal
Old Adobe Rd. Bicknell Rd. Quito Rd Slurry Seal
Old Adobe Wy. Old Adobe Rd. End Slurry Seal
Plaza La Posada Old Adobe Rd. End Slurry Seal
Prince St. Newville Dr. Roxbury Ln. Slurry Seal
Rinconada Oaks Ct. Old Adobe Rd. End Slurry Seal
Roxbury Ln. More Ave. Wedgewood Ave. Slurry Seal
Smith Creek Dr. Bicknell Rd. End Slurry Seal
Vallecitos Wy. Via De Tesoros End Slurry Seal
Verona Ct. Bicknell Rd. End Slurry Seal
Via La Posada Plaza La Posada Via De Terores Slurry Seal
Via Teresa Bicknell Rd. End Slurry Seal
Wimbeldon Dr. Wedgewood Ave. Winchester Blvd. Slurry Seal
Alley 3 (Bt. Massol & Tait) Bean Ave. Nicholson Ave. Slurry Seal
Alley 4 (Bt. Massol & Tait) Nicholson Ave. Bachman Ave. Slurry Seal
Alley 5 (Bt. Tait & Wilder) Bean Ave. Nicholson Ave. Slurry Seal
Alley 6 (Bt. Tait & Wilder) Nicholson Ave. Bachman Ave. Slurry Seal
Apricot Ln. Hernandez Ave. Bachman Ave. Slurry Seal
Bachman Ave. N. Santa Cruz Ave. University Ave. Slurry Seal
Bentley Ave. University Ave. Edelen Ave. Slurry Seal
Broadway Extension W. Main St. Private drive Slurry Seal
Chestnut Ave. Overlook Rd. Hernandez Ave. Slurry Seal
Elm St. N. Santa Cruz Ave. University Ave. Slurry Seal
Ellenwood Ave. Hernandez Ave. W. Ellenwood Ave. Slurry Seal
Ellenwood Ave. City Limits Glen Ridge Ave. Slurry Seal
Fairview Ave. Pennsylvania Ave. Fairview Plaza Slurry Seal
Fairview Plaza Fairway Ave. End Slurry Seal
Glen Ridge Ave. Pennsylvania Ave. Hernandez Ave. Slurry Seal
Grays Ln. N. Santa Cruz Ave. University Ave. Slurry Seal
Hernandez Ave. City Limits Glen Ridge Ave. Slurry Seal
Laurel Ave. Manzanita Ave. Wissahickon Ave. Slurry Seal
Lyndon Ave. W. Main St. End Slurry Seal
Madrone Ave. Overlook Rd. Town Limit Slurry Seal
W. Main St. Broadway Bayview Ave. Slurry Seal
Overlook Rd. Madrone Ave. Wissahickon Ave. Slurry Seal
Palm Ave. Hernandez Ave. Pennsylvania Ave. Slurry Seal
Pennsylvania Ave. Wissahickon Ave. Bayview Ave. Slurry Seal
Peralta Ave. Hernandez Ave. Pennsylvania Ave. Slurry Seal
Royce St. N. Santa Cruz Ave. University Ave. Slurry Seal
N. Santa Cruz Ave. W. Main St. Hwy 9 Slurry Seal
Victory Ln. W. Main St. Bean Ave. Slurry Seal
Victory Ln. Bean Ave. Nicholson Ave. Slurry Seal
Town of Los Gatos
#19-811-9901 Annual Street Repair and Resurfacing
Streets List
Page 1 of 2
Street From To Type
Victory Ln. Nicholson Ave. Bachman Ave. Slurry Seal
Walnut Ave. Hernandez Ave. Pennsylvania Ave. Slurry Seal
Wissahickon Ave. Laurel Ave. Hernandez Ave. Slurry Seal
Albert Ct. Albert Dr. End Slurry Seal
Andre Ct. Los Gatos Blvd. End Slurry Seal
Bella Vista Ct. Bella Vista Ave. End Slurry Seal
Caldwell Ave. Los Gatos Blvd. Bella Vista Ave. Slurry Seal
Cardinal Ln. Robin Way End Slurry Seal
Cerro Chico Harding Ave. (East) Harding Ave. (West) Slurry Seal
Ferris Ave. Kennedy Rd. End Slurry Seal
Fillmer Ave. Los Gatos Blvd. Vista Del Campo Slurry Seal
Gem Ave. Kennedy Rd. Fillmer Ave. Slurry Seal
George St. Roberts Rd. Mitchell Ave. Slurry Seal
Harding Ave. Los Gatos Blvd. Cerro Chico (East) Slurry Seal
Harding Ave. Cerro Chico (East) Vista Del Monte (East) Slurry Seal
Karen Ct Marchmont Dr. End Slurry Seal
Loma St. County Limit Ferris Ave. Slurry Seal
Mitchell Ave. Fisher Ave. Los Gatos Blvd. Slurry Seal
Marchmont Ct. Marchmont Dr. End Slurry Seal
Nino Wy. Nino Ave. End Slurry Seal
Olde Dr. Clover Wy. Pole #50311 Slurry Seal
Pinta Ct. S. Kennedy Rd. End Slurry Seal
Robin Way Cardinal End Slurry Seal
Rosalie Ct Marchmont Dr. End Slurry Seal
Spencer Ave. Los Gatos Blvd. Ferris Ave. Slurry Seal
Stonybrook Dr Kennedy Rd. Cardinal Slurry Seal
Twin Oaks Dr Longmeadow Dr. End Slurry Seal
Via Santa Maria Kennedy Rd. Pinta Ct. Slurry Seal
Vista Del Campo Harding Ave. (East) Vista Del Monte Slurry Seal
Vista Del Mar Vista Del Monte Spreckles Ave. Slurry Seal
Vista Del Prado Vista Del Mar End Slurry Seal
Vista De Sierra Vista Del Monte Vista Del Monte Slurry Seal
Worcester Loop Worcester Ln. Worcester Loop Slurry Seal
Worcester Ln. Vista Del Monte End Slurry Seal
University Ave. W. Main St. Hwy 9 Rubber Cape Seal
University Ave. Hwy 9 Blossom Hill Rd. Rubber Cape Seal
Industrial Wy. Andrews St. Blossom Hill Rd. Overlay
Knowles Ave. Dell Ave. Pollard Rd. Overlay
Pollard Rd. Knowles Ave. W. Parr Ave. Overlay
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