Proposed 5 Year CIP - Staff Report and Exhibit 1
PREPARED BY: JOEL PAULSON
Community Development Director
Reviewed by: Finance Director and Parks and Public Works Director
110 E. Main Street Los Gatos, CA 95030 ● 408-354-6874
www.losgatosca.gov
TOWN OF LOS GATOS
PLANNING COMMISSION
REPORT
MEETING DATE: 04/25/2018 ITEM NO: 5
DATE: APRIL 20, 2018 TO: PLANNING COMMISSION FROM: JOEL PAULSON, COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: DRAFT PROPOSED FIVE YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS 2018/19 TO 2022/23
RECOMMENDATION:
Forward a recommendation of approval to Town Council for the FY 2018/19 - 2022/23 draft
proposed Capital Improvement Program (CIP).
CEQA:
The project is Categorically Exempt pursuant to the adopted Guidelines for the Implementation
of the California Environmental Quality Act, Section 15061(b)(3), in that it can be seen with
certainty that there is no possibility that this CIP action will have a significant effect on the
environment, and does not involve approval of any specific project that may have a significant
effect on the environment.
Each project of the CIP will be evaluated and as applicable each project will conduct the
appropriate level of environmental analysis.
FINDINGS:
As required, pursuant to the adopted Guidelines for the Implementation of the California
Environmental Quality Act, this project is Exempt, Section 15061(b)(3).
That the potential projects in the 2018/19 - 2022/23 draft proposed CIP are consistent with
the General Plan, North 40 Specific Plan, Albright Specific Plan, and Hillside Specific Plan.
PAGE 2 OF 3 SUBJECT: DRAFT PROPOSED FIVE YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS JULY 1, 2018 TO JUNE 30, 2023 APRIL 20, 2018
N:\DEV\PC REPORTS\2018\CIP.docx 4/19/2018 12:30 PM
ACTION:
Forward a recommendation of approval to Town Council for the 2017/18 - 2021/22 draft
proposed CIP.
DISCUSSION:
Section 65401 of the Government Code requires that when a town or city has adopted a
General Plan, all proposed public works projects be classified into a coordinated program and
submitted to the Planning Commission for review. The Commission is required to report to the
Town Council on the conformity of the program with the adopted General Plan and any
adopted specific plans.
The draft proposed CIP is a five-year program identifying potential investments to the Town’s
roads, parks, and other facilities to maintain and/or enhance the infrastructure supporting Los
Gatos residents and businesses. The draft proposed CIP is evaluated annually to ensure the mix
of potential projects and their timing respond to the ever-changing needs of the community.
The draft proposed CIP also reflects a budget forecast that reflects realistic revenue sources.
The draft proposed CIP (Exhibit 1) includes potential capital projects proposed for construction
during the next five years, 2018/19 - 2021/22. Projects are classified under three programs:
Streets; Parks; and Public Facilities. The draft proposed Streets Program implements the
General Plan’s Transportation Goals and Policies. Examples of potential street projects within
the Streets Program are new crosswalks, bike lanes, and pedestrian improvements as well as
annual maintenance projects.
The General Plan Open Space, Parks, and Recreation Goals and Policies are implemented
through the potential park improvement projects such as park upgrades. The Town’s
sustainability goals and policies are being implemented through a variety of potential CIP
projects, such as energy efficiency upgrades at Town facilities and stormwater upgrades.
Matt Morley, Director of Parks & Public Works, will be available to answer any questions at the
meeting. The scope of the Commission’s review is to determine that the draft is consistent with
the General Plan, North 40 Specific Plan, Albright Specific Plan, and Hillside Specific Plan.
PUBLIC COMMENTS:
At this time, the Town has not received any public comment.
PAGE 3 OF 3 SUBJECT: DRAFT PROPOSED FIVE YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEARS JULY 1, 2018 TO JUNE 30, 2023 APRIL 20, 2018
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RECOMMENDATION:
The Town Council is tentatively scheduled to consider the draft proposed CIP on May 15, 2018.
For the reasons stated above, staff recommends that the Planning Commission take the
following actions:
1. Receive public testimony;
2. Find that the project is Exempt pursuant to the adopted Guidelines for the
Implementation of the California Environmental Quality Act, Section 15061(b)(3);
3. Find that the potential projects in the 2018/19 - 2022/23 draft proposed CIP are
consistent with the General Plan, North 40 Specific Plan, Albright Specific Plan, and
Hillside Specific Plan; and
4. Recommend that the Town Council approve the 2018/19 - 2022/23 draft proposed CIP.
EXHIBIT:
1. Town of Los Gatos Draft Proposed Capital Improvement Projects for Fiscal Years 2018/19 -
2022/23
This Page
Intentionally
Left Blank
Streets Program
EXHIBIT 1
STREETS PROGRAM DIRECTORY PROPOSED
C-1
STREET RECONSTRUCTION AND RESURFACING PROJECTS PAGE
9901 Street Repair & Resurfacing C – 6
0003 Almond Grove Street Rehabilitation Project C – 10
STREET REPAIRS, MAINTENANCE & SAFETY PROJECTS
9910 Traffic Calming Projects C – 16
9921 Curb, Gutter & Sidewalk Maintenance C – 18
9930 Retaining Wall Repairs C – 20
9902 Annual Street Restriping C – 22
0120 Guardrail Replacement Projects C – 24
0125 Crosswalk Improvements at Santa Cruz Avenue/Blossom Hill Road C – 26
0126 Crosswalk Lighting Upgrade C – 28
STREET IMPROVEMENT PROJECTS
0202 Highway 9/University Avenue Intersection Improvements C – 34
0213 Los Gatos Boulevard/Shannon Road Improvements C – 36
0214 Monument Control Network Update C – 38
0705 Downtown Parking Lots Seal Coat & Restriping C – 40
0409 Hernandez Avenue Storm Drain Improvements C – 42
0212 Blossom Hill Road/Cherry Blossom Lane Intersection Improvements C – 44
0704 224 West Main Property Acquisition (Parking Lot 6) C – 46
0218 Sidewalk Improvements/Shannon/Los Gatos Blvd/Cherry Blossom C – 48
0219 Stonybrook Road & Kennedy Road Sidewalk Improvements C – 50
0221 Sidewalk Improvements – Multiple Locations C – 52
0224 LED Streetlights C – 54
0225 Utility Undergrounding Improvements C – 56
0229 Cut – Through Traffic Mitigation C – 58
0230 Traffic Signal Modernization C – 60
0410 Bicknell Road Storm Drain Improvements C – 62
0231 Bicycle & Pedestrian Improvements C – 64
0413 Stormwater Master Plan C – 66
0414 Stormwater System – Pollution Prevention Compliance C – 68
0232 Public Arts Gateway Project C – 70
0415 Jones Road Strom Drain Improvements C – 72
0233 Downtown Parking Study C – 74
0234 One-Way Downtown Street Pilot C – 76
0420 Annual Storm Drain Improvements C – 78
0128 Pilot School Busing Program C – 80
0803 Highway 17 Bicycle & Pedestrian Bridge C – 82
BRIDGE PROJECTS
0801 Quito Road – Bridge Replacement C – 88
PROPOSED STREETS PROGRAM
C - 2
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 3
PROJECT LOCATIONS
A Street Repair & Resurfacing
B Almond Grove Street Rehabilitation Project
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"A" IS A TOWN-WIDE PROJECT HICKSRD
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 4
PROGRAM SECTION DIRECTORY PAGE
9901 Street Repair & Resurfacing C – 6
0003 Almond Grove Street Rehabilitation Project C – 10
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 5
The Streets Program’s Street Reconstruction & Resurfacing section contains Capital Improvement Program projects that
resurface or repave the Town’s streets as the primary scope of work. Projects may also encompass minor components of
streetscape or street improvements; however, to be categorized in the Street Reconstruction & Resurfacing section,
projects must have pavement rehabilitation as their main purpose. Safety issues, traffic levels, the Pavement Condition
Index, available funding sources, project costs, and community impacts are all considerations in prioritizing Street
Reconstruction & Resurfacing projects in the five-year Capital Improvement Program.
This section contains an annual ongoing street rehabilitation project as well as an identified one-time project. The
dedicated ongoing funding sources for street repair are the Gas Tax, which was recently increased by SB 1, and Proposition
42, which total approximately $1.2 million for FY 2018/19. In addition, Countywide Measure B (Nov 2016) increased the
sales tax by ½ cent for 30 years to fund transportation related projects. One part of 2016 Measure B is a formulaic
distribution of funds for roadway maintenance. The Los Gatos annual allocation would be $580,633. However, Measure B
funds have been delayed due to a legal challenge to the ballot measure. Staff anticipates the funds should become
available in FY 2018/19. Additional sources include grant funding, if secured, such as state programs that focus on funding
specific street categories or that funds rehabilitation of specific arterial or collector streets.
Other than the funds mentioned above, Los Gatos has limited designated funding sources for maintaining the Town’s
roadway system. The Town has a Construction Impact Fee, which is expected to generate approximately $110,000 annually
and a Refuse Vehicle Road Impact Fee for additional street and roadway repairs due to the disproportionate amount of
wear and tear caused by construction and other heavy vehicles (estimated $490,000).
STREET RECONSTRUCTION & RESURFACING PROJECTS SUMMARY
* Total FY 2017/18 Carryforward $11,098,348
Carryforward Projects
9901 Street Repair & Resurfacing 12,122,615$ 4,393,954$ 2,412,226$ 2,496,447$ 2,616,447$ 2,616,447$ 26,658,136$
0003 Almond Grove Street Rehabilitation 5,138,797 9,053,161 - - - - 14,191,959
New Projects
Total Street Reconstruction Projects 17,261,413$ 13,447,115$ 2,412,226$ 2,496,447$ 2,616,447$ 2,616,447$ 40,850,095$
2021/22
Budget
2019/20
Budget
2020/21
Budget
STREET RECONSTRUCTION PROJECTS
Total
Budgeted
2018/19 Budget &
Carryfwd*
2022/23
Budget
Expended Through
2017/18
FY 2018/19- 2022/23 CAPITAL IMPROVEMENT PROGRAM
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 6
Town Wide
Project Name Street Repair & Resurfacing Project Number 811-9901
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description
This is an ongoing annual project for street rehabilitation throughout Town to enhance vehicle safety
and to maintain the Town’s roadway infrastructure.
Location This project occurs in various locations including Town-wide arterials, collectors, and neighborhood
streets. To meet the SB1 requirements, every year the Council adopts a resolution identifying the
streets needing repair. The final streets for the current construction season are identified at the time
the specifications are brought forward for Council approval, which generally occurs in the spring.
Project
Background
Street rehabilitation projects are identified and prioritized according to pavement quality reflected by
the Pavement Condition Index (PCI), field inspection, traffic level, and safety issues. Every four years,
the Town conducts a full assessment on the condition of the streets through a consultant who
specializes in the field. This assessment is funded through a grant from the Metropolitan
Transportation Commission. The PCI information that results from the survey feeds into a street
maintenance software program called StreetSaver. Every jurisdiction in the Bay Area uses the same
program and methodology, making it the best practice in the industry.
With the PCI information in the StreetSaver database, the program can provide future high level
maintenance programs for the Town. The program emphasizes maintaining streets that have a good
(above 70) PCI at that level as ongoing preventive maintenance is more cost efficient than allowing
streets to reach lower PCI levels. As with many computer-generated reports, the output requires
some validation and adjustment. Staff conducts this element of the work through field observations
and consideration of project proximity, all with an eye towards maximizing the value to the Town.
The resulting list, sized to the available budget, creates the annual list of streets for this project.
Historically, the Town invested approximately $11.7 million from FY 2000/01 to FY 2007/08 to
address the backlog of deferred street maintenance. This investment raised the average PCI of Town
streets from 64 in 2001 to nearly 74 in 2008. Due to budget challenges that followed, Town streets
have been resurfaced by the application of a rubber cape seal or a slurry seal. This method is
typically utilized for streets in better condition to provide a seal to the surface below. The solution is
cost effective and can provide some limited protection to streets in worse condition, but for a shorter
timeframe.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 7
For the streets with a lower PCI, an asphalt overlay is often the preferred solution with the best
return on investment over time. Costs are much higher for this solution. Given the small amount of
asphalt overlay work performed, and decreased funding from FY 2008/09 to FY 2015/16 of $9.9
million, the Town’s PCI dropped from 74 to 69 between 2008 and 2010, and has further decreased to
its current level of 67.
To mitigate this decline, the Town has focused its resources on arterials and collector streets, and has
used a rubber cape seal and slurry seal approach to slow the decline of the PCI rating. This approach
was the most economical and prudent treatment to resurface several residential neighborhoods.
The dedicated ongoing funding sources for street repair are the Gas Tax, which was recently
increased by SB 1, and Proposition 42, which total approximately $1,200,000 for FY 2018/19.
In November 2016, voters passed Countywide Measure B. This Measure increased the sales tax by ½
cent for 30 years to fund transportation related projects. One part of 2016 Measure B is a formulaic
distribution of funds for roadway maintenance. The Los Gatos annual allocation would be $580,633.
The distribution of funds is awaiting resolution of a legal challenge.
As part of a voter-approved measure from 2010, the Santa Clara Valley Transportation Agency (VTA)
assesses a $10 per vehicle registration surcharge to repair and rehabilitate streets. Eighty percent of
the revenues collected by the VTA are returned to the local municipality in which they were
generated. The remaining twenty percent is used for regional and County-wide projects. This
funding source is expected to generate approximately $180,000 annually for Los Gatos, which will be
used for street rehabilitation Town-wide.
Other than the annual revenues mentioned above, Los Gatos has limited designated funding sources
for maintaining the Town’s roadway system. The Town has a Construction Impact Fee, which is
expected to generate approximately $110,000 annually and a Refuse Vehicle Road Impact Fee for
additional street and roadway repairs due to the disproportionate amount of wear and tear caused
by construction and other heavy vehicles (estimated $490,000).
Operating
Budget Impacts
Conducting preventive maintenance on the Town’s roadways extends the life of the streets and
reduces the need for extensive reconstruction in the future, reducing staff time spent on road
maintenance. Engineering staff time for project design and oversight is addressed in the FY 2018/19
Operating Budget.
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 8
Project
Components &
Estimated
Timeline
Winter 2018 Design Prepare plans and specifications
Spring 2019 Bid Process Council approves plans and authorizes bidding the project
Summer 2019 Construction Council awards the contract and construction process begins
Fall 2019 Completion Project completed
Senate Bill 1 (2017-2018, Beall) Road Repair and Accountability Act project list:
Location Description Scheduled
Completion
Estimated
Useful Life
National from Samaritan to Los Gatos-
Almaden Road
Placement of rubber cape seal or overlay to
maintain pavement surface. This is a collector
road and is critical for transit needs in the
Town.
Fall 2019 10 -25
years
Knowles from Dardanelli to Dell Placement of rubber cape seal or overlay to
maintain pavement surface. This is an arterial
road and is critical for transit needs in the Town
Fall 2020 10 - 25
years
Union Avenue from Blossom Hill Road
to Los Gatos-Almaden Road
Placement of rubber cape seal or overlay to
maintain pavement surface. This is an arterial
road and is critical for transit needs in the Town
Fall 2021 10 - 25
years
Quito Road from Bicknell to Woodbank Placement of rubber cape seal or overlay to
maintain pavement surface. This is a collector
road and is critical for transit needs in the
Town.
Fall 2022 10 - 25
years
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Vehicle License Fee - 2010 Measure B*-$ -$ -$ 180,000$ 180,000$ 180,000$ 180,000$ 180,000$ 180,000$ 900,000$
VTA Allocation - 2016 Measure B*- - - 580,633 580,633 580,633 580,633 580,633 580,633 2,903,165
Other GFAR 3,984,249 2,220,034 1,656,514 550,000 2,206,514 613,459 733,459 853,459 853,459 11,464,633
Total GFAR 3,984,249$ 2,220,034$ 1,656,514$ 1,310,633$ 2,967,147$ 1,374,092$ 1,494,092$ 1,614,092$ 1,614,092$ 15,267,798$
GAS TAX & PROP 42
Road Maintenance and Rehabilitation Account (RMRA) *-$ -$ 178,590$ 520,002$ 698,592$ 520,002$ 520,002$ 520,002$ 520,002$ 2,778,600$
Other Gas Tax & Prop 42 6,169,821 22,635 1,012,587 698,132 1,710,719$ 698,132 662,353 662,353 662,353 10,588,366
TOTAL GAS TAX & PROP 42 6,169,821$ 22,635$ 1,191,177$ 1,218,134$ 2,409,311$ 1,218,134$ 1,182,355$ 1,182,355$ 1,182,355$ 13,366,966$
TOTAL SOURCE OF FUNDS 10,154,071$ 2,242,669$ 2,847,690$ 2,528,767$ 5,376,457$ 2,592,226$ 2,676,447$ 2,796,447$ 2,796,447$ 28,634,764$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 3,984,249 2,220,034 1,656,514 1,310,633 2,967,147 1,374,092 1,494,092 1,614,092 1,614,092 15,267,798
TOTAL GFAR 3,984,249$ 2,220,034$ 1,656,514$ 1,310,633$ 2,967,147$ 1,374,092$ 1,494,092$ 1,614,092$ 1,614,092$ 15,267,798$
GAS TAX & PROP 42
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 6,169,821 22,635 1,191,177 1,218,134 2,409,311 1,218,134 1,182,355 1,182,355 1,182,355 13,366,966
TOTAL GAS TAX & PROP 42 6,169,821$ 22,635$ 1,191,177$ 1,218,134$ 2,409,311$ 1,218,134$ 1,182,355$ 1,182,355$ 1,182,355$ 13,366,966$
TOTAL USE OF FUNDS 10,154,071$ 2,242,669$ 2,847,690$ 2,528,767$ 5,376,457$ 2,592,226$ 2,676,447$ 2,796,447$ 2,796,447$ 28,634,764$
STREET REPAIR & RESURFACING Project 811-9901
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 9
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 10
Project Name Almond Grove Street Rehabilitation
Project Number 811-0003
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This project provides design and construction for the rehabilitation of street infrastructure in the
Almond Grove District.
Location This project is located within the former Almond Grove District Redevelopment Area.
Project
Background
The streets in the Almond Grove District have deteriorated over the years and due to funding and
maintenance constraints, no repairs or resurfacing activities have been performed. The proposed
project to rehabilitate the street infrastructure in this area will not only provide safe and functional
streets and sidewalks for the community, but also reduce trip and fall accidents. Due to the scale and
magnitude of this project, proposed street rehabilitations will be phased over several years to
minimize construction impacts to the community and to reflect project funding as determined by the
Town Council.
Phase 1 of this project included Bachman Avenue and Broadway Avenue. Construction started in
Summer 2016 and was substantially complete in the fall of 2016 with minor project close out work
continuing into the spring of 2017. The Almond Grove Phase 2 project addresses the eight additional
streets in the project, with project bidding completed in April 2017 and construction beginning in the
summer of 2017 and continuing over the next two summer construction seasons. Construction bids
for this project were very favorable to the Town. The Council awarded the bid in April 2017 allowing
for approximately $2.9M in savings within the project.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Operating costs
associated with this project will be reimbursed from the project budget. Project delivery costs for
phase one of this project are included in the CIP project’s total cost, and are estimated at 8% of the
construction cost. Project delivery costs for Phase 2 of the project are included in the CIP project’s
total cost and are estimated at 12% for this more complex part of the project.
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 11
Project
Components &
Estimated
Timeline
Summer 2016 Construction Phase 1 project construction
Fall 2016 Completion Phase 1 project completion & closeout
Winter 2017 Design Phase 2 Completion of plans and specifications
Spring 2017 Bid process Phase 2 Council approves plans and authorizes bidding the
project
Summer 2017 Construction Phase 2 project construction
Summer 2018 Construction Phase 2 project construction
Summer 2019 Construction Phase 2 project construction
Winter 2020 Project Closeout Phase 2 project closeout
Prior Yrs Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR 3,837,375$ 1,301,423$ 9,053,161$ -$ 9,053,161$ -$ -$ -$ -$ 14,191,959$
TOTAL SOURCE OF FUNDS 3,837,375$ 1,301,423$ 9,053,161$ -$ 9,053,161$ -$ -$ -$ -$ 14,191,959$
Prior Yrs Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 3,837,375 1,301,423 9,053,161 - 9,053,161 - - - - 14,191,959
TOTAL GFAR 3,837,375$ 1,301,423$ 9,053,161$ -$ 9,053,161$ -$ -$ -$ -$ 14,191,959$
TOTAL USE OF FUNDS 3,837,375$ 1,301,423$ 9,053,161$ -$ 9,053,161$ -$ -$ -$ -$ 14,191,959$
ALMOND GROVE STREET REHABILITION PROJECT Project 811-0003
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 12
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-13
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PROJECT LOCATIONS
A Traffic Calming Projects
B Curb, Gutter & Sidewalk Maintenance
C Retaining Wall Repairs
D Annual Street Restriping
E Guardrail Replacement Project
F Crosswalk Improvements – Santa Cruz/Blossom Hill
G Crosswalk Lighting Upgrades
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-14
PROGRAM SECTION DIRECTORY PAGE
9910 Traffic Calming Projects C – 16
9921 Curb, Gutter & Sidewalk Maintenance C – 18
9930 Retaining Wall Repairs C – 20
9902 Annual Street Restriping C – 22
0120 Guardrail Replacement Project C – 24
0125 Crosswalk Improvements - Santa Cruz Avenue/Blossom Hill Road C – 26
0126 Crosswalk Lighting Upgrades C – 28
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-15
The Streets Program’s Street Repair, Maintenance & Safety Projects section contains Capital Improvement Program projects
that repair, maintain, or enhance safety features of the Town’s streets and parking lots as the primary scope of work.
Projects may also encompass minor components of streetscape or street improvements; however, to be categorized in this
section, street repair, maintenance, or safety enhancements must be the project’s main purpose. Safety issues, available
funding sources, project costs, and community impacts are all considerations in prioritizing Street Repair, Maintenance &
Safety projects in the five-year Capital Improvement Program.
This section contains annual ongoing projects as well as one-time projects. GFAR funding is utilized for the Traffic Calming
Projects, which are funded at $10,000 annually. The Annual Street Restriping Project is funded at $25,000 per year. The
Curb, Gutter, and Sidewalk Maintenance Project is funded at $300,000 per year. The Retaining Wall Repairs Project is
typically funded with an ongoing GFAR stream of $100,000 per year. While annual appropriations are planned for these
ongoing projects, funding adjustments may occur from year to year to align with changing priorities and schedules.
One-time projects are prioritized by safety factors, community impacts, and the availability of grant funding. GFAR funds
may also be utilized to fund a portion of grant driven projects as a grant’s local “match requirement.”
Los Gatos does not have an ongoing designated funding source for repairing, maintaining, and improving the Town’s
roadway system.
STREET REPAIRS, MAINTENANCE & SAFETY PROJECTS SUMMARY
Carryforward Projects
9910 Traffic Calming Projects 166,714$ 78,286$ 10,000$ 10,000$ 10,000$ 10,000$ 285,000$
9921 Curb, Gutter & Sidewalk Maintenance 2,315,761 598,733 300,000 300,000 300,000 300,000 4,114,494
9930 Retaining Wall Repairs 1,371,251 391,526 100,000 100,000 100,000 100,000 2,162,777
9902 Annual Street Restriping 180,228 119,772 25,000 25,000 25,000 25,000 400,000
0120 Guardrail Replacement Projects 136,958 93,043 - - - - 230,000
0125 Crosswalk Improvements - Santa Cruz/Blossom Hill 1,102 108,898 - - - - 110,000
0126 Crosswalk Lighting Upgrade 22,936 88,368 - - - - 111,304
New Projects
Total Maintenance & Safety Projects 4,194,951$ 1,478,624$ 435,000$ 435,000$ 435,000$ 435,000$ 7,413,575$
Expended Through
2017/18
2019/20
Budget
2020/21
Budget
2018/19 Budget &
Carryfwd*
2021/22
Budget
FY 2018/19- 2022/23 CAPITAL IMPROVEMENT PROGRAM
Total
Budgeted
2022/23
Budget
STREET REPAIRS, MAINTENANCE & SAFETY PROJECTS
* Total FY 2017/18 Carryforward $1,043,624
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-16
Project Name Traffic Calming Projects Project Number 812-9910
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description In accordance with the Town’s Traffic Calming Policy, this project involves conducting minor traffic
studies, developing and implementing traffic improvements, and installing roadway devices to further
enhance school pedestrian and roadway safety near high-use crosswalks.
Location In FY 2018/19, funds will be used to install temporary devices on College Avenue. Four to six months
after installation, staff will conduct another traffic study in the area to determine the effectiveness of
these devices. Upon the completion of this study, staff will poll the residents to determine if the
devices should be made permanent. If necessary, funds will be used to remove these devices. Any
remaining funds within this project will accumulate until the next project is brought forward.
Project
Background
In 2002, the Town implemented a Traffic Calming Policy to address and mitigate neighborhood traffic
and pedestrian safety issues, such as speeding and cut-through traffic. This program relies on
residents to bring projects forward at the neighborhood level. At the time the Policy was adopted,
twelve project areas were under review for traffic calming improvements. To date, twelve projects
have been processed, completed, or closed. Traffic calming improvements such as speed bumps,
traffic circles, center medians, and bulb-outs were installed where appropriate to slow vehicles or
enhance pedestrian safety.
The last project completed was on Wedgewood Avenue.
Operating
Budget Impacts
Engineering staff time associated with these projects will be charged to the project as they are
identified and delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-17
Project
Components &
Estimated Timeline
Summer 2018 Install Traffic Calming Devices on College Avenue
Fall 2018 Monitor and conduct follow up traffic study for College Avenue
Winter 2018 Conclude pilot installation on College Avenue
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR 132,059$ 34,655$ 68,286$ 10,000$ 78,286$ 10,000$ 10,000$ 10,000$ 10,000$ 285,000$
TOTAL SOURCE OF FUNDS 132,059$ 34,655$ 68,286$ 10,000$ 78,286$ 10,000$ 10,000$ 10,000$ 10,000$ 285,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 132,059 34,655 68,286 10,000 78,286 10,000 10,000 10,000 10,000 285,000
TOTAL GFAR 132,059$ 34,655$ 68,286$ 10,000$ 78,286$ 10,000$ 10,000$ 10,000$ 10,000$ 285,000$
TOTAL USE OF FUNDS 132,059$ 34,655$ 68,286$ 10,000$ 78,286$ 10,000$ 10,000$ 10,000$ 10,000$ 285,000$
TRAFFIC CALMING PROJECTS Project 812-9910
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-18
TOWN-WIDE
Project Name Curb, Gutter, & Sidewalk Maintenance Project Number 813-9921
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This is an ongoing annual project for the repair and replacement of hazardous curbs, gutters, and
sidewalks throughout Town to enhance pedestrian and bicyclist safety and to improve water runoff
infrastructure.
Location Curb, gutter, and sidewalk repair projects occur throughout the Town based on priority needs.
Project
Background
Curb, gutter, and sidewalk improvements in public parking lots and rights-of-way have historically
been funded by the Town. The intent of this project is to keep pace with the deterioration of
sidewalks and curbs. Specific project locations are identified and prioritized based on the level of
damage and accompanying potential safety issues.
The primary source of damage to sidewalks, curbs and gutters is tree root intrusion. Most of the
streets in Town have mature trees in the planter areas between the sidewalks and curbs. These trees
were planted many years ago without consideration of root growth and its impacts to the sidewalk,
curb, and street. Over time, the tree roots cause cracks and raised concrete, leading to uneven
surfaces. Staff develops an annual plan for sidewalk repair based on the level of damage as observed
and reported by staff and residents, confirmed by staff inspection. The level of repair and
maintenance performed in any given year has been limited by available annual funding. Funds are
utilized predominantly to address locations where paving projects create a requirement for curb
ramps and curb and gutter repair.
In addition to sidewalk, curb and gutter maintenance, this project is used for installing Americans
with Disabilities Act (ADA) accessible curb ramps on Town streets as required by federal law following
Town street maintenance projects. Title II of the ADA obligates a jurisdiction to provide compliant
curb ramps whenever streets are resurfaced from one intersection to another. ADA compliance has
required a substantial portion of the annual funding allocation. To address some of the unmet needs,
staff has recommended increasing the annual allocation by $50,000 per year.
Operating
Budget Impacts
Potential trip and fall injuries and lawsuits against the Town should be reduced by eliminating
hazardous curb, gutter, and sidewalk conditions. Engineering staff time associated with these
projects will be charged to the project as it is delivered.
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-19
Project
Components &
Estimated Timeline
Winter 2018 Design Project design & development
Spring 2019 Bid Process Project bidding & contract award
Spring 2019 Construction Project construction
Summer 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR 2,056,466$ 259,296$ 298,733$ 300,000$ 598,733$ 300,000$ 300,000$ 300,000$ 300,000$ 4,114,494$
TOTAL SOURCE OF FUNDS 2,056,466$ 259,296$ 298,733$ 300,000$ 598,733$ 300,000$ 300,000$ 300,000$ 300,000$ 4,114,494$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 2,056,466 259,296 298,733 300,000 598,733 300,000 300,000 300,000 300,000 4,114,494
TOTAL GFAR 2,056,466$ 259,296$ 298,733$ 300,000$ 598,733$ 300,000$ 300,000$ 300,000$ 300,000$ 4,114,494$
TOTAL USE OF FUNDS 2,056,466$ 259,296$ 298,733$ 300,000$ 598,733$ 300,000$ 300,000$ 300,000$ 300,000$ 4,114,494$
CURB, GUTTER & SIDEWALK MAINTENANCE Project 813-9921
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-20
TOWN-WIDE
Project Name Retaining Wall Repairs Project Number 815-9930
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description The Retaining Wall Repair and Replacement Program focuses on the repair and/or replacement of
retaining walls that have become structurally deficient.
Location Retaining wall repair projects are identified throughout the Town and are prioritized in order of repair
based on safety issues, roadway impacts, retaining wall damage, and project costs.
Project
Background
Retaining walls are installed to hold a hillside from sliding and are placed alongside a street at
strategic locations where hillside erosion is anticipated. If the retaining wall fails, the street
subsequently fails; therefore, it is important to maintain the retaining walls as they are an integral
part of the hillside roadway system. Some existing retaining walls have reached the end of their
serviceable life and require replacement. Hillside locations are prioritized over smaller roadside
embankments in accordance with the potential impacts from failures.
Retaining walls are visually inspected annually; however, unanticipated weather events can quickly
erode a wall’s integrity and cause failure. Town staff continues to monitor and schedule retaining wall
installation and replacement as needed.
Operating
Budget Impacts
Once repaired, improved retaining walls reduce ongoing operating costs associated with maintenance
and emergency response. Engineering staff time associated with these projects will be charged to the
project as it is delivered.
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-21
Project
Components &
Estimated
Timeline
Spring 2018 Design Project design & development
Summer 2018 Bid Process Project bidding & contract award
Summer 2018 Construction Project construction
Fall 2018 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR 1,320,854$ 50,398$ 291,526$ 100,000$ 391,526$ 100,000$ 100,000$ 100,000$ 100,000$ 2,162,777$
TOTAL SOURCE OF FUNDS 1,320,854$ 50,398$ 291,526$ 100,000$ 391,526$ 100,000$ 100,000$ 100,000$ 100,000$ 2,162,777$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 1,320,854 50,398 291,526 100,000 391,526 100,000 100,000 100,000 100,000 2,162,777
TOTAL GFAR 1,320,854$ 50,398$ 291,526$ 100,000$ 391,526$ 100,000$ 100,000$ 100,000$ 100,000$ 2,162,777$
TOTAL USE OF FUNDS 1,320,854$ 50,398$ 291,526$ 100,000$ 391,526$ 100,000$ 100,000$ 100,000$ 100,000$ 2,162,777$
RETAINING WALL REPAIRS Project 815-9930
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-22
TOWN-WIDE
Project Name Annual Street Restriping Project Number 811-9902
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This project is an annual program that restripes a portion of the Town’s streets, ensuring the safety of
vehicles and pedestrians.
Location Roadway restriping work is done at various locations throughout the Town based on conditions and
available funds.
Project
Background
The Town initiated Town-wide striping in FY 2006/07. Due to deferred striping and marking of the
Town’s public streets, any striping that had been accomplished previously was done in conjunction
with the resurfacing of specific streets in the Town’s annual street paving project.
This annual street restriping program installs new striping and marking for center lanes, bicycle lanes,
crosswalks, stop sign and signal light markings, and other roadway signage as needed. Roadway
stripes wear out due to traffic and weather, and create a potential safety concern. The goal is to have
Town streets that are properly striped for safe operation and use by the public.
Under this project, locations that are not scheduled for street repaving will be prioritized for
restriping. The restriping of repaved streets will continue to occur in conjunction with paving
contracts.
Since FY 2007/08, the ongoing annual GFAR appropriation has been $25,000.
Operating
Budget Impacts
Engineering staff time associated with these projects will be charged to the project as the project is
delivered.
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-23
Project
Components &
Estimated
Timeline
Winter 2018 Design Project Design & development
Spring 2019 Bid Process Project bidding & contract award
Summer 2019 Construction Project construction
Summer 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR 180,228$ -$ 94,772$ 25,000$ 119,772$ 25,000$ 25,000$ 25,000$ 25,000$ 400,000$
TOTAL SOURCE OF FUNDS 180,228$ -$ 94,772$ 25,000$ 119,772$ 25,000$ 25,000$ 25,000$ 25,000$ 400,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 180,228 - 94,772 25,000 119,772 25,000 25,000 25,000 25,000 400,000
TOTAL GFAR 180,228$ -$ 94,772$ 25,000$ 119,772$ 25,000$ 25,000$ 25,000$ 25,000$ 400,000$
TOTAL USE OF FUNDS 180,228$ -$ 94,772$ 25,000$ 119,772$ 25,000$ 25,000$ 25,000$ 25,000$ 400,000$
ANNUAL STREET RESTRIPING Project 811-9902
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-24
Project Name
Guardrail Replacement Project Project Number 812-0120
Department
Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description The project will construct a new metal beam guardrail and replace old and damaged guardrails along
sections of Town roadway.
Location This project will take place in various locations where guardrails are present and are in need of repair.
The list of guardrails will be identified and will be brought forward to Council for approval.
Project
Background
There are many roadways throughout Town that are located near hillside areas where guardrails are
present. Over the years, due to hillside erosion and years of deferred maintenance, the guardrails
have worn out and are in need of repair or replacement. Guardrails are often located on narrow
stretches of roadway, and protect vehicles and pedestrians from steep hillside embankments. Staff
will assess guardrails and determine which ones are in the most need of repair, budget permitting.
Operating
Budget Impacts
Engineering staff time associated with these projects will be charged to the project as they are
identified and delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-25
Project
Components &
Estimated Timeline
Summer 2018 Design Project design & development
Fall 2018 Bid Process Project bidding & contract award
Spring 2019 Construction Project construction
Spring 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR 136,958$ -$ 93,043$ -$ 93,043$ -$ -$ -$ -$ 230,000$
TOTAL SOURCE OF FUNDS 136,958$ -$ 93,043$ -$ 93,043$ -$ -$ -$ -$ 230,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 136,958 - 93,043 - 93,043 - - - - 230,000
TOTAL GFAR 136,958$ -$ 93,043$ -$ 93,043$ -$ -$ -$ -$ 230,000$
TOTAL USE OF FUNDS 136,958$ -$ 93,043$ -$ 93,043$ -$ -$ -$ -$ 230,000$
GUARDRAIL REPLACEMENT PROJECTS Project 812-0120
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-26 LOS GATOS BLVDHWY 17N SANTA CRUZ AVUNIVERSITY AVBLOSSOM
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Project Name Crosswalk Improvements at Santa Cruz
Avenue/Blossom Hill Road
Project Number 812-0125
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This project will install a new crosswalk on the north side of Santa Cruz Avenue at Blossom Hill Road.
Location This project is located on Santa Cruz Avenue at Blossom Hill Road.
Project
Background
The intersection at Santa Cruz Avenue and Blossom Hill Road is a well-traveled pedestrian corridor.
There is an existing crosswalk on the South side of Santa Cruz Avenue that provides limited crossing
access and adding a crosswalk on the North side of Santa Cruz Avenue will enhance crossing access
for pedestrians and bicyclists.
Operating
Budget Impacts
There will be no Operating Budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost, which is approximately 12%.
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-27
Project
Components &
Estimated
Timeline
Winter 2017 Design Project design & development
Spring 2018 Bid Process Project bidding & contract award
Spring 2018 Construction Project construction
Summer 2018 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR 1,008$ -$ 58,992$ -$ 58,992$ -$ -$ -$ -$ 60,000$
TRAFFIC MITIGATION 94 - 49,906 - 49,906 - - - - 50,000
TOTAL SOURCE OF FUNDS 1,102$ -$ 108,898$ -$ 108,898$ -$ -$ -$ -$ 110,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 1,008 - 58,992 - 58,992 - - - - 60,000
TOTAL GFAR 1,008$ -$ 58,992$ -$ 58,992$ -$ -$ -$ -$ 60,000$
TRAFFIC MITIGATION
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 94 - 49,906 - 49,906 - - - - 50,000
TOTAL TRAFFIC MITIGATIONS 94$ -$ 49,906$ -$ 49,906$ -$ -$ -$ -$ 50,000$
TOTAL USE OF FUNDS 1,102$ -$ 108,898$ -$ 108,898$ -$ -$ -$ -$ 110,000$
CROSSWALK IMPROVEMENTS SANTA CRUZ/BLOSSOM HILL 812-0125
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-28
Project Name Crosswalk Lighting Upgrades
Project Number 812-0126
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This project will upgrade pedestrian crossing lights at multiple locations throughout Town.
Location This project will take place at various locations in Town.
Project
Background
Safety improvements are needed at key streets to ensure public safety and safe walking pathways for
students and pedestrians. Staff identified areas that have moderate to high levels of pedestrian
traffic that are near major roadways that lack safe crosswalk areas. Work has been completed at
Massol Avenue and Highway 9, Blossom Hill Road and Hillbrook Road, and Pollard Road and Abbott
Avenue. The remaining location is Los Gatos-Almaden Road and Cherry Blossom. The project is
anticipated to be completed in the early part of FY 2018/19.
As part of these crosswalk lighting upgrades, more enhanced signage with lighting will be installed, as
well as concrete median islands, where applicable. For streets with multiple vehicle lanes, the
concrete median islands allow pedestrians a safe area mid-way through the street so that crossing is
more safe and achievable in high traffic areas.
The former Intersection Safety & Traffic Flow Improvements Project (813-0220) has now been
combined with the Crosswalk Lighting Upgrade Project as the project vicinity and outcomes for safety
overlap significantly.
Operating
Budget Impacts
There will be no Operating Budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost, which is approximately 12%.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-29
Project
Components &
Estimated
Timeline
Summer 2018 Design Project design & development
Fall 2018 Bid process Project bidding & contract award
Winter 2018 Construction Project construction
Spring 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Adjusted
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR 7,565$ 53,739$ -$ 53,739$ -$ 53,739$ -$ -$ -$ -$ 61,304$
TRAFFIC MITIGATION 15,371 34,629 - 34,629 - 34,629 - - - - 50,000
TOTAL SOURCE OF FUNDS 22,936$ 88,368$ -$ 88,368$ -$ 88,368$ -$ -$ -$ -$ 111,304$
Prior Yrs
Actuals
2017/18
Adjusted
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - - -
Consultant Services - - - - - - - - - - -
Project Construction Expenses 7,565$ 53,739 -$ 53,739$ - 53,739 - - - - 61,304
TOTAL GFAR 7,565$ 53,739$ -$ 53,739$ -$ 53,739$ -$ -$ -$ -$ 61,304$
TRAFFIC MITIGATION
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - - -
Consultant Services - - - - - - - - - - -
Project Construction Expenses 15,371 34,629 - 34,629 - 34,629 - - - - 50,000
TOTAL TRAFFIC MITIGATIONS 15,371$ 34,629$ -$ 34,629$ -$ 34,629$ -$ -$ -$ -$ 50,000$
TOTAL USE OF FUNDS 22,936$ 53,739$ -$ 88,368$ -$ 88,368$ -$ -$ -$ -$ 111,304$
CROSSWALK LIGHTING UPGRADE 812--0126
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-30
PROPOSED STREETS PROGRAM
Street Improvements
C-31
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LOS GATOS BLVDE MAIN STHWY 17HWY 17N SANTA CRUZ AVWINCHESTER BLVDBLOSSOM HILL RDLOS GATOS BLVDHW
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C, J, K, M, N, P, Q, R, S, W AND X ARE TOWN-WIDE PROJECTS
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PROJECT LOCATIONS
A Highway 9/University Avenue Intersection
Improvements N Traffic Signal Modernization
B Los Gatos Boulevard/Shannon Road Improvements O Bicknell Road Storm Drain Improvements
C Monument Control Network Update P Bicycle & Pedestrian Improvements
D Downtown Parking Lots Seal Coat & Restriping Q Stormwater Master Plan
E Hernandez Avenue Storm Drain Improvements R Stormwater System – Pollution Prevention Compliance
F Blossom Hill Road/Cherry Blossom Lane Intersection
Improvements S Public Arts Gateway
G 224 West Main Property Acquisition (Parking Lot 6) T Jones Road Storm Drain Improvements
H Shannon Road/Los Gatos Boulevard/Cherry Blossom
Lane Sidewalk Improvements U Downtown Parking Study
I Stonybrook Road/Kennedy Road Sidewalk
Improvements V One-Way Downtown Street Pilot
J Sidewalk Improvements – Multiple Locations W Annual Storm Drain Improvements
K LED Streetlights X Pilot School Busing Program
L Utility Undergrounding Improvements Y Highway 17 Bicycle & Pedestrian Bridge
M Cut-Through Traffic Mitigation
PROPOSED STREETS PROGRAM
Street Improvements
C-32
PROGRAM SECTION DIRECTORY PAGE
0202 Highway 9/University Avenue Intersection Improvements C – 38
0213 Los Gatos Boulevard/Shannon Road Improvements C – 40
0214 Monument Control Network Update C – 42
0705 Downtown Parking Lots Seal Coat & Restriping C – 44
0409 Hernandez Avenue Storm Drain Improvements C – 46
0212 Blossom Hill Road/Cherry Blossom Lane Intersection Improvements C – 48
0704 224 West Main Property Acquisition (Parking Lot 6) C – 50
0218 Sidewalk Improvements for Shannon Road/Los Gatos Boulevard/Cherry Blossom Lane C – 52
0219 Stonybrook Road & Kennedy Road Sidewalk Improvements C – 54
0221 Sidewalk Improvements – Multiple Locations C – 56
0224 LED Street Lights C – 58
0225 Utility Undergrounding Improvements C – 60
0229 Cut – Through Traffic Mitigation C – 62
0227 Traffic Signal Modernization C – 64
0410 Bicknell Road Storm Drain Improvements C – 66
0231 Bicycle & Pedestrian Improvements C – 68
0413 Stormwater Master Plan C – 70
0414 Stormwater System – Pollution Prevention Compliance C – 72
0232 Public Arts Gateway C – 74
0415 Jones Road Storm Drain Improvements C – 76
0233 Downtown Parking Study C – 78
0234 One-Way Downtown Street Pilot C – 80
0420 Annual Storm Drain Improvements C – 82
0128 Pilot School Busing C – 84
0803 Highway 17 Bicycle & Pedestrian Bridge C – 86
PROPOSED STREETS PROGRAM
Street Improvements
C-33
The Streets Program’s Street Improvements section contains Capital Improvement Program projects that improve a
roadway’s function or structure, other than paving, as the primary scope of work. Typical Street Improvements projects
include sidewalk, curb, and gutter improvements, storm drain improvements, the undergrounding of utilities, intersection
improvements, sidewalk and median ramps, crosswalk improvements, street lighting, and retaining walls.
In this CIP, the Street Improvements section contains one-time projects and no ongoing projects. One-time Street
Improvements projects are prioritized based on safety needs, traffic levels, available funding sources, project costs, and
community impacts.
Traffic Mitigation Funds, Storm Drain Funds, and the Utility Underground Fund all provide designated funding revenue
through development fee charges for their related project categories. Los Gatos does not have a designated funding source
for other street improvements which do not fall into these categories; however, grants, in-lieu fees, CDBG funds, and
community benefit funds are utilized when available.
STREET IMPROVEMENT PROJECTS SUMMARY
* Total FY 2017/18 Carryforward $4,803,348
Unfunded Projects for future consideration
• Parking Lot 4 Repair & Waterproofing
• Montebello Way Island Removal
• Blossom Hill Road & Union Avenue Improvements
• Los Gatos-Almaden Road Improvements
• Union Avenue Widening and Sidewalks
Carryforward Projects
0202 Hwy 9/University Intersection 969,790$ 199,211$ -$ -$ -$ -$ 1,169,000$
0213 Los Gatos Blvd/Shannon Improvements - 20,000 - - - - 20,000
0214 Monument Control Network Update - 30,000 - - - - 30,000
0705 Downtown Parking Lots Seal Coat & Restriping 24,915 75,085 - - - - 100,000
0409 Hernandez Avenue Storm Drain Improvements 17,180 - - - - 65,000 82,180
0212 Blossom Hill Rd/Cherry Blossom Ln Intersection Improvements - 500,000 - - - - 500,000
0704 224 W. Main Street Property Acquisition (Parking Lot 6)24,000 1,214,913 - - - - 1,238,913
0218 Shannon/LGB/Cherry Blossom Sidewalk Improvements 104 129,896 - - - - 130,000
0219 Stonybrook & Kennedy Sidewalk Improvements 63,868 516,132 - - - - 580,000
0221 Sidewalk Improvements - Multiple Locations - 60,000 - - - - 60,000
0224 LED Streetlights 396,178 108,470 - - - - 504,648
0415 Jones Road Storm Drain Improvements 18,700 2,300 - - - - 21,000
0225 Utility Undergrounding Improvements - 2,330,000 4,436,000 - - - 6,766,000
0229 Cut-Through Traffic Mitigation 222,828 106,721 - - - - 329,549
0227 Traffic Signal Modernization 20,250 1,559,525 374,949 415,027 - - 2,369,751
0232 Public Art Gateway - 25,000 - - - - 25,000
0410 Bicknall Avenue Storm Drain Improvements 108,392 63,108 - - - - 171,500
0231 Bicycle & Pedestrian Improvements 63,700 611,300 - - - - 675,000
0413 Stormwater Master Plan - 200,000 - - - - 200,000
0414 Stormwater System - Pollution Prevention Compliance - 300,000 - - - - 300,000
New Projects
0233 Downtown Parking Study - 200,000 - - - - 200,000
0234 One-Way Downtown Street Pilot - 130,000 - - - - 130,000
0412 Annual Storm Drain Improvement Prj - 150,000 150,000 150,000 150,000 150,000 750,000
0128 Pilot School Busing Program - 110,600 221,200 341,880 - - 673,680
0803 Highway 17 Bicycle & Ped Bridge - 200,000 - - - - 200,000
Total Street Improvement Projects 1,929,904$ 8,842,260$ 5,182,149$ 906,907$ 150,000$ 215,000$ 17,226,220$
2021/22
Budget
2018/19 Budget &
Carryfwd*
FY 2018/19- 2022/23 CAPITAL IMPROVEMENT PROGRAM
2019/20
Budget
STREET IMPROVEMENT PROJECTS
Total
Budgeted
2020/21
Budget
2022/23
Budget
Expended Through
2017/18
PROPOSED STREETS PROGRAM
Street Improvements
C-34
Project Name Highway 9/University Avenue Intersection
Improvements
Project Number 813-0202
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This project replaced the old and outdated traffic signal at the Highway 9 and University Avenue
intersection with a new traffic signal system. Additionally, dedicated left turn lanes were constructed
on University Avenue to improve vehicle traffic flow. Sidewalks were repaired to be in compliance
with current codes. Construction associated with this project was completed in FY 2015/16 with
project closeout, including processing associated documentation lasting into FY 2018/19.
Location The project is located at the intersection of Highway 9 and University Avenue.
Project
Background
The lack of an updated traffic signal system and dedicated left turn lanes has impacted vehicle traffic
flow, causing vehicle and pedestrian safety and capacity issues. To address these issues, a new traffic
signal system, including dedicated left turn lanes, were installed. The sidewalks located at this
intersection were also improved to comply with current codes.
The project intersection is located in the Caltrans right-of-way and due to state budget challenges,
funding has been limited for the past several years. However, the Town secured a grant through the
Highway Safety Implementation Program (HSIP). The project was funded through this grant and
revenue from development projects in the immediate area.
Although all of the work has been done for some time, project closeout has been delayed on this
project as staff has struggled with obtaining and providing information to Caltrans for grant
documentation.
Operating
Budget Impacts
This project will use staff time grant management. The staff time for this project is included in the
Department’s FY 2018/19 Operating Budget.
HWY 9
E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV
PROPOSED STREETS PROGRAM
Street Improvements
C-35
Project
Components &
Estimated
Timeline
Winter 2014 Construction Project construction
Summer 2018 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
TRAFFIC MITIGATION 66,963$ -$ -$ -$ -$ -$ -$ -$ -$ 66,963$
GRANTS & AWARDS 902,827 - 199,211 - 199,211 - - - - 1,102,038
TOTAL SOURCE OF FUNDS 969,790$ -$ 199,211$ -$ 199,211$ -$ -$ -$ -$ 1,169,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
TRAFFIC MITIGATION
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 66,963 - - - - - - - - 66,963
TOTAL TRAFFIC MITIGATION 66,963$ -$ -$ -$ -$ -$ -$ -$ -$ 66,963$
GRANTS & AWARDS
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 902,827 - 199,211 - 199,211 - - - - 1,102,038
TOTAL GRANTS & AWARDS 902,827$ -$ 199,211$ -$ 199,211$ -$ -$ -$ -$ 1,102,038$
TOTAL USE OF FUNDS 969,790$ -$ 199,211$ -$ 199,211$ -$ -$ -$ -$ 1,169,000$
HIGHWAY 9 / UNIVERSITY AVENUE INTERSECTION IMPROVEMENTS Project 813-0202
PROPOSED STREETS PROGRAM
Street Improvements
C-36 LOS GATOS BLVDBLOSSOM HILL
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SHANN
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Project Name Los Gatos Boulevard/Shannon Road
Improvements
Project Number 813-0213
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This project will create a new pedestrian signalized crossing and restripe Shannon Road to provide
longer turn lanes and improve the overall safety for pedestrians and bicyclists. The project will be
coordinated with any potential development of adjacent parcels.
Location This project is located at the intersection of Los Gatos Boulevard and Shannon Road.
Project
Background
The intersection of Los Gatos Boulevard and Shannon Road is a heavily used area, especially during
the morning and afternoon school and commute hours. To improve the safe operation of this
intersection, a new pedestrian push button signal will be installed and also new striping on Shannon
Road will provide a longer turn lane onto Los Gatos Boulevard. Should a development project occur
at this location, that project will take on this work and the Town funding will revert to the GFAR in
future budget cycles
Operating
Budget Impacts
This project will use staff time for design and construction. Engineering staff time associated with
these projects will be charged to the project as they are identified and delivered.
PROPOSED STREETS PROGRAM
Street Improvements
C-37
Project
Components &
Estimated
Timeline
Fall 2018 Preliminary Design Project design & development
Spring 2019 Construction Project construction
Spring 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
TRAFFIC MITIGATION -$ -$ 20,000$ -$ 20,000$ -$ -$ -$ -$ 20,000$
TOTAL SOURCE OF FUNDS -$ -$ 20,000$ -$ 20,000$ -$ -$ -$ -$ 20,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
TRAFFIC MITIGATION
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 20,000 - 20,000 - - - - 20,000
TOTAL TRAFFIC MITIGATION -$ -$ 20,000$ -$ 20,000$ -$ -$ -$ -$ 20,000$
TOTAL USE OF FUNDS -$ -$ 20,000$ -$ 20,000$ -$ -$ -$ -$ 20,000$
LOS GATOS BOULEVARD / SHANNON IMPROVEMENTS Project 813-0213
PROPOSED STREETS PROGRAM
Street Improvements
C-38
Project Name Monument Control Network Update
Project Number 813-0214
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This project will provide ongoing update of the existing Town-wide survey monument control
network in phases.
Location This project is located Town-wide.
Project
Background
In 2002, the Town undertook a project to establish a survey monument network for Los Gatos, which
has been used by surveyors and engineers for the last 10 years. Due to new development projects,
and changes to the Town’s infrastructure, such as new streets, the survey monument network is
outdated. The survey monuments are a planning resource when considering new development
projects or when designing or providing engineering specifications for projects. This project will
provide a verification of the location of the Town monuments per the original survey. This survey
document will enable staff to detect any variations of location of any monuments that have been
affected by earth movements.
Operating
Budget Impacts
This project will use staff time for design and management. This project is tentatively scheduled to
begin in FY 2018/19. Engineering staff time associated with these projects will be charged to the
project as it is delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Improvements
C-39
Project
Components &
Estimated
Timeline
Fall 2018 Design Phase I project development
Winter 2018 Bid process Phase I project bidding & contract award
Summer 2019 Completion Phase I project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ 20,000$ -$ 20,000$ -$ -$ -$ -$ 20,000$
TRAFFIC MITIGATION - - 10,000 - 10,000 - - - - 10,000
TOTAL SOURCE OF FUNDS -$ -$ 30,000$ -$ 30,000$ -$ -$ -$ -$ 30,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 20,000 - 20,000 - - - - -
TOTAL GFAR -$ -$ 20,000$ -$ 20,000$ -$ -$ -$ -$ 20,000$
TRAFFIC MITIGATION
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 10,000 - 10,000 - - - - -
TOTAL TRAFFIC MITIGATION -$ -$ 10,000$ -$ 10,000$ -$ -$ -$ -$ 10,000$
TOTAL USE OF FUNDS -$ -$ 30,000$ -$ 30,000$ -$ -$ -$ -$ 30,000$
MONUMENT CONTROL NETWORK UPDATE Project 813-0214
PROPOSED STREETS PROGRAM
Street Improvements
C-40
HWY
9
E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV
Project Name Downtown Parking Lots Seal Coat &
Restriping
Project Number 817-0705
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This project will resurface downtown parking lots by applying a seal coat and then restriping.
Location This project is located at various Town-owned parking lots in downtown Los Gatos.
Project
Background
The public parking lots in downtown Los Gatos are heavily used on a daily basis. In order to keep
their surfaces in good condition and prevent long term wear and damage, the parking lots need to be
resurfaced and restriped. This project is necessary to prevent possible drainage or broken pavement
problems in the future.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
PROPOSED STREETS PROGRAM
Street Improvements
C-41
Project
Components &
Estimated
Timeline
Winter 2017 Preliminary Design Project design & development
Spring 2018 Final Design Project bidding & contract award
Summer 2018 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ 24,915$ 75,085$ -$ 75,085 -$ -$ -$ -$ 100,000$
TOTAL SOURCE OF FUNDS -$ 24,915$ 75,085$ -$ 75,085$ -$ -$ -$ -$ 100,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 24,915 75,085 - 75,085 - - - - 100,000
TOTAL GFAR -$ 24,915$ 75,085$ -$ 75,085$ -$ -$ -$ -$ 100,000$
TOTAL USE OF FUNDS -$ 24,915$ 75,085$ -$ 75,085$ -$ -$ -$ -$ 100,000$
DOWNTOWN PARKING LOTS SEAL COAT & RESTRIPING Project 817-0705
PROPOSED STREETS PROGRAM
Street Improvements
C-42
Project Name Hernandez Avenue Storm Drain
Improvements
Project Number 816-0409
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This project will improve the Hernandez Avenue storm drain system with the installation of an
underground storm drain pipe and sidewalk above.
Location The storm drain project is located on the south side of Hernandez Avenue, between Walnut Avenue
and Wissahickon Avenue.
Project
Background
Hernandez Avenue is a hillside collector street with an incomplete sidewalk network and storm drain
systems alongside the roadway. This street averages over 1,000 vehicles per day, a normal amount
for a collector street. At previous neighborhood meetings, residents indicated an interest in having
continuous sidewalks, particularly in the area where an open storm drain exists.
This project proposes to install an underground storm drain pipe into the existing ditch and put a
concrete sidewalk, curb, and gutter system along the roadway to feed runoff water into the storm
drain pipe. This street improvement addresses several neighborhood needs, including an improved
drainage system, a safer pedestrian area, and an improved appearance of the neighborhood.
This project will be funded by the Storm Basin Fund. This project is scheduled for FY 2021/22.
Operating
Budget Impacts
Ongoing operating costs would be significantly reduced as this project would eliminate the need to
clean or repair the existing open ditch. Engineering staff time associated with these projects will be
charged to the project as it is delivered in FY 2021/22.
L
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HWY 17N SANTA CRUZ AVUNIVERSITY AV
PROPOSED STREETS PROGRAM
Street Improvements
C-43
Project
Components &
Estimated
Timeline
Fall 2020 Design Design project, include alternative methods and estimated
costs, and determine best outcome
Winter 2021 Bid Process Obtain bids from licensed contractors and submit to Council
for approval
Summer 2021 Construction Construction of storm drains and related street
improvements
Fall 2021 Completion Project completed
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
STORM BASIN #3 17,180$ -$ -$ -$ -$ -$ -$ -$ 65,000$ 82,180$
TOTAL SOURCE OF FUNDS 17,180$ -$ -$ -$ -$ -$ -$ -$ 65,000$ 82,180$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
STORM BASIN #3
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 17,180 - - - - - - - 65,000 82,180
TOTAL STORM BASIN 17,180$ -$ -$ -$ -$ -$ -$ -$ 65,000$ 82,180$
TOTAL USE OF FUNDS 17,180$ -$ -$ -$ -$ -$ -$ -$ 65,000$ 82,180$
HERNANDEZ AVENUE STORM DRAIN IMPROVEMENTS Project 816-0409
PROPOSED STREETS PROGRAM
Street Improvements
C-44 LOS GATOS BLVDBLOSSOM HILL RD
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Project Name Blossom Hill Road/Cherry Blossom Lane
Intersection Improvements
Project Number 813-0212
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This project will install a new traffic signal and reconfigure this intersection to improve flow of
vehicle, bicycle, and pedestrian traffic.
Location This project is located at the intersection of Blossom Hill Road and Cherry Blossom Lane.
Project
Background
In 2011, the Town conducted safety improvements on Blossom Hill Road from Cherry Blossom Lane
to Camino del Cerro. This project was funded by Town Traffic Mitigation funds along with funding
received from the State of California’s Safe Routes to School grant. The improvements from the first
phase of the project included: reconfiguration of the crosswalks at Blossom Hill Road and Cherry
Blossom Lane, widening of Blossom Hill Road from Cherry Blossom Lane to Camino del Cerro,
construction of bicycle lanes on a section of Blossom Hill Road, construction of sidewalks on a section
of Blossom Hill Road, and construction of a lighted crosswalk across Blossom Hill Road.
The final phase of this project will replace the existing traffic signal system at the intersection of
Blossom Hill Road and Cherry Blossom Lane. Additionally, this project will reconfigure this
intersection to improve its operations for vehicles, pedestrians, and bicyclists.
Operating
Budget Impacts
This project was recommended within the study of traffic around schools and is consistent with the
Town’s Bicycle and Pedestrian Master Plan.
Engineering staff time associated with these projects will be charged to the project as it is delivered.
PROPOSED STREETS PROGRAM
Street Improvements
C-45
Project
Components &
Estimated
Timeline
Fall 2018 Design Project design & development
Winter 2018 Bid Process Project bidding & contract award
Spring 2019 Construction Project construction
Spring 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
TRAFFIC MITIGATION -$ -$ 500,000$ -$ 500,000$ -$ -$ -$ -$ 500,000$
TOTAL SOURCE OF FUNDS -$ -$ 500,000$ -$ 500,000$ -$ -$ -$ -$ 500,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
TRAFFIC MITIGATION
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 500,000 - 500,000 - - - - 500,000
TOTAL TRAFFIC MITIGATION -$ -$ 500,000$ -$ 500,000$ -$ -$ -$ -$ 500,000$
TOTAL USE OF FUNDS -$ -$ 500,000$ -$ 500,000$ -$ -$ -$ -$ 500,000$
BLOSSOM HILL ROAD / CHERRY BLOSSOM LANE INTERSECTION IMPROVEMENTS Project 813-0212
PROPOSED STREETS PROGRAM
Street Improvements
C-46
HWY 9
E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV
Project Name 224 West Main Property Acquisition
(Parking Lot 6)
Project Number 817-0704
Department Parks & Public Works Project Manager PPW Director: Matt Morley
Description This project, carried forward from previous years, allocates funding from the GFAR Parking Reserve
for the purchase of property (formerly 224 West Main Street) for Parking Lot 6.
Location This project is located at Parking Lot 6, which is at 224 West Main Street.
Project
Background
In 2009, the Town purchased a property next to Parking Lot 6 to expand the existing parking lot. This
property was purchased by Town Housing/Redevelopment Agency (RDA) funds. Because the State
dissolved redevelopment agencies, it is necessary that the Town use an alternative funding source for
this purchase if affordable housing is not constructed at this site. Reserve funds for GFAR are
identified for this use. Staff is recommending proceeding with the transfer of funds in the FY 2018/19
budget to complete this action.
Operating
Budget Impacts
This project would use staff time for processing of the new property purchase. The staff time for this
project is included in the FY 2018/19 Operating Budget.
PROPOSED STREETS PROGRAM
Street Improvements
C-47
Project
Components &
Estimated
Timeline
Summer
2018
Estimated
Completion
Property purchase and funding completed.
Prior Yrs
Actuals
2017/18
Adjusted
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR 5,375$ 1,194,625$ 18,625$ 1,176,000$ 38,913$ 1,214,913$ -$ -$ -$ -$ 1,238,913$
TOTAL SOURCE OF FUNDS 5,375$ 1,194,625$ 18,625$ 1,176,000$ -$ -$ -$ -$ -$ -$ 1,238,913$
Prior Yrs
Actuals
2017/18
Adjusted
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - - -
Consultant Services - - - - - - - - - - -
Project Construction Expenses 5,375 1,194,625 18,625 1,176,000 38,913 1,214,913 - - - - 1,238,913
TOTAL GFAR 5,375$ 1,194,625$ 18,625$ 1,176,000$ 38,913$ 1,214,913$ -$ -$ -$ -$ 1,238,913$
TOTAL USE OF FUNDS 5,375$ 1,194,625$ 18,625$ 1,176,000$ 38,913$ 1,214,913$ -$ -$ -$ -$ 1,238,913$
224 WEST MAIN PROPERTY ACQUISITION (PARKING LOT 6)Project 817-0704
PROPOSED STREETS PROGRAM
Street Improvements
C-48 LOS GATOS BLVDBLOSSOM HILL RD
SHANNON
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Project Name Sidewalk Improvements/Shannon/Los
Gatos Blvd/Cherry Blossom Lane
Project Number 813-0218
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This project will construct sidewalk, curb and gutter along the north side of Shannon Road between
Los Gatos Boulevard and Cherry Blossom Lane, completing the pedestrian link between the two
roads.
Location The project is located on Shannon Road between Los Gatos Boulevard and Cherry Blossom Lane.
Project
Background
Shannon Road is a heavily traveled two-lane roadway, especially when the schools are in session.
Shannon Road is used by residents dropping off students at various schools, such as Blossom Hill
Elementary, Van Meter Elementary, and Fisher Middle Schools. In addition, many parents walk their
children to school along this segment of roadway.
Shannon Road currently has intermittent sections of sidewalk on the south side of the roadway
between Los Gatos Boulevard and Cherry Blossom Lane. Most pedestrians cross Shannon Road to
walk along the south side, while some walk along the unimproved shoulder on the north side. This
project will complete the sidewalk segment on the north side of the roadway and reduce congestion
at Shannon Road and Cherry Blossom Lane, where a 3-way stop is inundated by crossing students,
crossing guards, and vehicle traffic during peak school hours. With the proposed sidewalk,
pedestrians will be encouraged to walk along the north side of Shannon Road, thus reducing the
number of pedestrians crossing Shannon Road.
Operating
Budget Impacts
Engineering staff time for design and construction of this project will be addressed in the FY 2018/19
Operating Budget.
PROPOSED STREETS PROGRAM
Street Improvements
C-49
Project
Components &
Estimated
Timeline
Fall 2018 Design Project design & development
Winter 2018 Bid process Project bidding & contract award
Spring 2019 Construction Project construction
Summer 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR 104$ -$ 129,896$ -$ 129,896$ -$ -$ -$ -$ 130,000$
TOTAL SOURCE OF FUNDS 104$ -$ 129,896$ -$ 129,896$ -$ -$ -$ -$ 130,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed $ -
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 104 - 129,896 - 129,896 - - - - 130,000
TOTAL GFAR 104$ -$ 129,896$ -$ 129,896$ -$ -$ -$ -$ 130,000$
TOTAL USE OF FUNDS 104$ -$ 129,896$ -$ 129,896$ -$ -$ -$ -$ 130,000$
SIDEWALK IMPROVEMENTS/SHANNON/LOS GATOS BLVD/CHERRY BLOSSOM LANE Project 813-0218
PROPOSED STREETS PROGRAM
Street Improvements
C-50 LOS GATOS BLVDKENNE
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SHANNO
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Project Name Stonybrook & Kennedy Road
Sidewalk Improvements
Project Number 813-0219
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This project will remove a failing wooden sidewalk along Kennedy Road between Stonybrook Road
and Longmeadow Drive and replace with new concrete sidewalk, retaining wall, curb, gutter,
drainage improvements, and ADA ramps.
Location This project is located on Kennedy Road between Stonybrook Road and Longmeadow Drive.
Project
Background
The existing elevated wooden sidewalk was constructed a number of years ago. Over time, the
wooden deck has deteriorated with age and has been damaged by termites. The improvements will
be made to remove the existing walkway and replace with a concrete sidewalk. The walkway is
adjacent to a drainage course and will require a retaining wall element in order for the sidewalk to
match the elevation of Kennedy Road. The design of the project began in Winter 2015, and
construction is anticipated to follow in FY 2018/19.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with this project will be charged to the project as it is delivered.
PROPOSED STREETS PROGRAM
Street Improvements
C-51
Project
Components &
Estimated
Timeline
Fall 2015 Design Project design & development
Spring 2018 Bid process Project bidding & contract award
Spring 2018 Construction Project construction
Summer 2018 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR 35,511$ 28,357$ 516,132$ -$ 516,132$ -$ -$ -$ -$ 580,000$
TOTAL SOURCE OF FUNDS 35,511$ 28,357$ 516,132$ -$ 516,132$ -$ -$ -$ -$ 580,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 35,511 28,357 516,132 - 516,132 - - - - 580,000
TOTAL GFAR 35,511$ 28,357$ 516,132$ -$ 516,132$ -$ -$ -$ -$ 580,000$
TOTAL USE OF FUNDS 35,511$ 28,357$ 516,132$ -$ 516,132$ -$ -$ -$ -$ 580,000$
STONYBROOK & KENNEDY SIDEWALK IMPROVEMETNS Project 813-0219
PROPOSED STREETS PROGRAM
Street Improvements
C-52
TOWN-WIDE
Project Name Sidewalk Improvements – Multiple
Locations
Project Number 813-0221
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This project will construct sidewalk, curb, and gutter on the north side of Kennedy Road from Ferris
Avenue to Los Gatos Boulevard and on the south side of Mitchell Avenue from George Street to
Fisher Avenue.
Location This project is located in the following areas: Kennedy Road from Ferris Avenue to Los Gatos
Boulevard; Mitchell Avenue from George Street to Fisher Avenue; and Los Gatos Boulevard/Shannon
Road.
Project
Background
Kennedy Road from Ferris Avenue to Los Gatos Boulevard currently has a shoulder that is heavily
utilized by parents and students walking and biking to school in the morning and afternoons. The
sidewalk improvements will complete the connection in this residential block.
In 2009, the Town completed the sidewalk installation on the north side of Mitchell Avenue from
George Street to Fisher Avenue. Then in 2012, sidewalk was constructed on north and south side of
Mitchell Avenue between Los Gatos Boulevard and George Street as part of the redevelopment of the
former Honda site. This project will complete the last component of the sidewalks in this heavily
utilized pedestrian area between Van Meter Elementary and Fisher Middle Schools.
Operating
Budget Impacts
Engineering staff time for design and construction of this project will be addressed in the FY 2018/19
Operating Budget.
PROPOSED STREETS PROGRAM
Street Improvements
C-53
Project
Components &
Estimated
Timeline
Fall 2018 Design Project design & development
Winter 2018 Bid process Project bidding & contract award
Spring 2019 Construction Project construction
Summer 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$
TOTAL SOURCE OF FUNDS -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 60,000 - 60,000 - - - - -
TOTAL GFAR -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$
TOTAL USE OF FUNDS -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$
SIDEWALK IMPROVEMENTS - MULTIPLE LOCATIONS Project 813-0221
PROPOSED STREETS PROGRAM
Street Improvements
C-54
Project Name LED Streetlights
Project Number 813-0224
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This project has replaced existing streetlights with new energy efficient LED streetlights.
Location This project is located Town-wide for all Town-owned streetlights.
Project
Background
The work to install LED streetlights has been completed. This project remains active to allow for
project closeout, including paying for project costs and ensuring applicable rate changes are
processed by PG&E.
The Town has replaced its low pressure sodium lights because the bulbs are not energy efficient and
are costly to repair and maintain. LED streetlights have become a proven technology with
demonstrable savings in both operations and maintenance costs. LED streetlights are now the Town
standard and are being used throughout the Town as new development occurs. This project has
replaced old existing streetlight heads with new LED heads.
LED streetlights have three main benefits over traditional low-pressure sodium lights. First, LED lights
can appear brighter, creating an increased sense of security. Additionally, LED streetlights are far
more energy efficient versus the traditional streetlight bulb. Lastly, LED lights last longer, decreasing
the costs for replacement.
LED streetlights are more expensive to purchase, however, these costs will be recouped in the form
of energy savings within less than four years. Generally, any energy efficiency projects with savings
under a seven-year timeframe are highly desirable projects to implement.
Operating
Budget Impacts
This project will result in electricity savings, which is projected at $413,000 over the span of this five-
year CIP. Project delivery costs for this project are included in the CIP project’s total cost. Project
delivery costs are estimated at $43,050 or approximately 11% of the total project cost. Engineering
staff time associated with these projects will be charged to the project as it is delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Improvements
C-55
Project
Components &
Estimated
Timeline
Summer 2015 Design Project design & development
Summer 2016 Bid process Project bidding & contract award
Summer 2017 Construction Project construction
Summer 2018 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR 826$ 395,352$ 108,470$ -$ 108,470$ -$ -$ -$ -$ 504,648$
TOTAL SOURCE OF FUNDS 826$ 395,352$ 108,470$ -$ 108,470$ -$ -$ -$ -$ 504,648$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 826 395,352 108,470 - 108,470 - - - - 504,648
TOTAL GFAR 826$ 395,352$ 108,470$ -$ 108,470$ -$ -$ -$ -$ 504,648$
TOTAL USE OF FUNDS 826$ 395,352$ 108,470$ -$ 108,470$ -$ -$ -$ -$ 504,648$
LED STREET LIGHTS Project 813-0224
PROPOSED STREETS PROGRAM
Street Improvements
C-56 HWY 17LOS GATOS BLVDLOS GA
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Project Name Utility Undergrounding Improvements
Project Number 813-0225
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This project will remove utilities from above ground poles and install them underground.
Location This project is located on Los Gatos Boulevard between Lark Avenue and Chirco Drive.
Project
Background
Through the State of California’s Public Utilities Commission, Pacific Gas & Electric (PG&E) collects
funds from ratepayers to provide for the undergrounding of utilities. These funds grow in reserve
called Rule 20A funds, until such time that local jurisdictions identify an area for this project and
begin working with PG&E. The funds are limited to use on roadways where traffic is heavy, making
Los Gatos Boulevard a viable location.
The Town’s allocation of Rule 20A funds has grown to the point where there is now approximately
$3.8M available for programming. These funds will never actually come to the Town, but rather
PG&E will deliver the project with coordination from Town staff.
In addition to the Rule 20A funds, the Town collects developer fees for utility undergrounding. These
funds are held by the Town for future projects. Staff has asked PG&E to look at an expanded project
scope utilizing some or all of the Town funds as well. This will take full advantage of economies of
scale through design and construction.
The timeframe for PG&E to deliver Rule 20A projects has been between seven and ten years;
however, indications are that this project may begin sooner. Funds have been moved to demonstrate
a start of construction in FY 2018/19, with the bulk of the work occurring in FY 2019/20.
Operating
Budget Impacts
There will be no Operating Budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost. Project delivery costs are estimated at $266,000
over the five year term of the project or 4% of the total project cost. Project costs are significantly
lower on this project due to the efficiencies in the project size and a larger proportion of work that
will be coordinated by PG&E.
PROPOSED STREETS PROGRAM
Street Improvements
C-57
Project
Components &
Estimated
Timeline
Fall 2017 Design Project design & development
Summer 2019 Construction Project construction begins
Summer 2020 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
UTILITY UNDERGROUNDING -$ -$ 112,000$ 2,218,000$ 2,330,000$ 4,436,000$ -$ -$ -$ 6,766,000$
TOTAL SOURCE OF FUNDS -$ -$ 112,000$ 2,218,000$ 2,330,000$ 4,436,000$ -$ -$ -$ 6,766,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
UTILITY UNDERGORUNDING
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 112,000 2,218,000 2,330,000 4,436,000 - - - 6,766,000
TOTAL GFAR -$ -$ 112,000$ 2,218,000$ 2,330,000$ 4,436,000$ -$ -$ -$ 6,766,000$
TOTAL USE OF FUNDS -$ -$ 112,000$ 2,218,000$ 2,330,000$ 4,436,000$ -$ -$ -$ 6,766,000$
UTILITY UNDERGROUNDING IMPROVEMENTS Project 813-0225
PROPOSED STREETS PROGRAM
Street Improvements
C-58
Project Name Cut-Through Traffic Mitigation
Project Number 813-0229
Department Parks & Public Works Project Manager PPW Director: Matt Morley
Description This project will provide infrastructure changes to help mitigate cut-through traffic.
Location This project is located Town-wide.
Project
Background
This project aims to mitigate cut-through traffic through the use of various measures, some of which
have been previously used. In the summer of 2015, staff implemented various measures such as the
deployment of portable message signs, messages on Caltrans changeable message signs, signal
modifications, and temporary street closures to reduce cut-through traffic. In the summer of 2016,
this project included signal modifications and synchronization at various intersections, roadway
markings and additional signage, as well as costs associated with the temporary closure of south
Santa Cruz Avenue at Wood Road and associated data collection.
In FY 2018/19, funding will be used to advance the design of a permanent traffic circle at Santa Cruz
Avenue at Wood Road, potential street closures, and neighborhood turn restriction signage as
needed.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Improvements
C-59
Project
Components &
Estimated
Timeline
Winter 2017 Design Coordinate and design projects
Summer 2018 Construction Install infrastructure and implement projects
Fall 2018 Completion Assess Results
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ 149,655$ 50,000$ 10,000$ 60,000$ -$ -$ -$ -$ 209,655$
TRAFFIC MITIGATION 13,695 59,478 46,721 - 46,721 - - - - 119,894$
TOTAL SOURCE OF FUNDS 13,695$ 209,133$ 96,721$ 10,000$ 106,721$ -$ -$ -$ -$ 329,549$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 149,655 50,000 10,000 60,000 - - - - 209,655
TOTAL GFARS -$ 149,655$ 50,000$ 10,000$ 60,000$ -$ -$ -$ -$ 209,655$
TRAFFIC MITIGATIONS
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 13,695 59,478 46,721 - 46,721 - - - - 119,894
TOTAL TRAFFIC MITIGATIONS 13,695$ 59,478$ 46,721$ -$ 46,721$ -$ -$ -$ -$ 119,894$
TOTAL USE OF FUNDS 13,695$ 209,133$ 96,721$ 10,000$ 106,721$ -$ -$ -$ -$ 329,549$
CUT-THROUGH TRAFFIC MITIGATION Project 813-0229
PROPOSED STREETS PROGRAM
Street Improvements
C-60
Project Name Traffic Signal Modernization
Project Number 813-0227
Department Parks & Public Works Project Manager PPW Director: Matt Morley
Description This project will modernize the Town’s traffic signal controllers.
Location This project is located Town-wide.
Project
Background
This project will modernize the Town’s traffic signal controllers to allow for greater control by staff,
ensure that the current system meets current safety standards, and increase the traffic flow. The
Town was awarded several grants through the VTA and the MTC for $1,200,000 of the project budget
to complement the Town’s investment of Traffic Impact Mitigation Funds.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Improvements
C-61
Project
Components &
Estimated
Timeline
Summer 2018 Design Project design & development
Fall 2018 Bid Process Project bidding & contract award
Winter 2018 Construction Project construction
Spring 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
TRAFFIC MITIGATION -$ -$ 177,869$ 177,869$ 355,738$ 374,949$ 415,027$ -$ -$ 1,145,713$
GRANTS & AWARDS 3,375 16,875 1,183,125 - 1,183,125$ - - - - 1,203,375
TOTAL SOURCE OF FUNDS 3,375$ 16,875$ 1,360,994$ 177,869$ 1,538,863$ 374,949$ 415,027$ -$ -$ 2,349,088$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
USE OF FUNDS to 2018/19 (with Carryfwd)
TRAFFIC MITIGATIONS
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 177,869 177,869 355,738 374,949 415,027 - - 1,145,713
TOTAL TRAFFIC MITIGATIONS -$ -$ 177,869$ 177,869$ 355,738$ 374,949$ 415,027$ -$ -$ 1,145,713$
GRANTS & AWARDS
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 3,375.00 16,875 1,183,125 - 1,183,125 - - - - 1,203,375
TOTAL GRANTS & AWARDS 3,375$ 16,875$ 1,183,125$ -$ 1,183,125$ -$ -$ -$ -$ 1,203,375$
TOTAL USE OF FUNDS 3,375$ 16,875$ 1,360,994$ 177,869$ 1,538,863$ 374,949$ 415,027$ -$ -$ 2,349,088$
TRAFFIC SIGNAL MODERNIZATION Project 813-0227
PROPOSED STREETS PROGRAM
Street Improvements
C-62
Project Name Bicknell Road Storm Drain Improvements
Project Number 816-0410
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This project will reroute a Town storm drain line.
Location This project is located on Bicknell Road near Montclair.
Project
Background
This project will provide design services for the rerouting of an existing Town storm drain line from
private property, after it was determined that the Town does not have a storm drain easement.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. The staff time for this
project is included in the Department’s FY 2018/19 Operating Budget.
QUITO RDBICKNELL RD
HWY 9
PROPOSED STREETS PROGRAM
Street Improvements
C-63
Project
Components &
Estimated
Timeline
Fall 2017 Design Project design & development
Spring 2018 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
STORM BASIN #3 12,750$ 95,642$ 63,108$ -$ 63,108$ -$ -$ -$ -$ 108,392$
TOTAL SOURCE OF FUNDS 12,750$ 95,642$ 63,108$ -$ 63,108$ -$ -$ -$ -$ 108,392$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
USE OF FUNDS to 2018/19 (with Carryfwd)
STORM BASIN #2
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 12,750 95,642 63,108 - 63,108 - - - - 108,392
TOTAL STORM BASIN 12,750$ 95,642$ 63,108$ -$ 63,108$ -$ -$ -$ -$ 108,392$
TOTAL USE OF FUNDS 12,750$ 95,642$ 63,108$ -$ 63,108$ -$ -$ -$ -$ 108,392$
BICKNELL ROAD STORM DRAIN IMPROVEMENTS Project 816-0410
PROPOSED STREETS PROGRAM
Street Improvements
C-64
Project Name Bicycle & Pedestrian Improvements
Project Number 813-0231
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This project will enhance bicycle and pedestrian safety and mobility throughout the Town.
Location This project is located Town-wide.
Project
Background
This project will enhance bicycle and pedestrian safety and mobility Town-wide in the form of
multiple projects. In the first year of funding, the Town Council has prioritized projects that were
recommended by Safe Routes to School from the original Traffic Around Schools Study. In future
years of funding, staff will continue to work with Safe Routes to School, Town Commissions, the Town
Council, and the general public on prioritizing projects that have been recommended in the Council
adopted Bicycle and Pedestrian Master plan and priorities identified in FY 2017/18 budget cycle for
bicycle and pedestrian projects.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Improvements
C-65
Project
Components &
Estimated
Timeline
Summer 2018 Design Project design & development
Fall 2018 Bid Process Project bidding & contract award
Winter 2018 Construction Project construction
Spring 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ 63,700$ 236,300$ 300,000$ 536,300$ -$ -$ -$ -$ 600,000$
TRAFFIC MITIIGATION - - 75,000 - 75,000 - - - - 75,000
TOTAL SOURCE OF FUNDS -$ 63,700$ 311,300$ 300,000$ 611,300$ -$ -$ -$ -$ 675,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 63,700 236,300 300,000 536,300 - - - - 600,000
TOTAL GFAR -$ 63,700$ 236,300$ 300,000$ 536,300$ -$ -$ -$ -$ 600,000$
TRAFFIC MITIGATION
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - -
Consultant Services - - - - - - - - -
Project Construction Expenses - - 75,000 - 75,000 - - - - 75,000
TOTAL TRAFFIC MITIGATION -$ -$ 75,000$ -$ 75,000$ -$ -$ -$ -$ 75,000$
TOTAL USE OF FUNDS -$ 63,700$ 311,300$ 300,000$ 611,300$ -$ -$ -$ -$ 675,000$
BICYCLE & PEDESTRIAN IMPROVEMENTS Project 813-0231
PROPOSED STREETS PROGRAM
Street Improvements
C-66
Project Name Stormwater Master Plan
Project Number 816-0413
Department Parks & Public Works Project Manager PPW Director: Matt Morley
Description This project will develop a Stormwater Master Plan.
Location This project is located Town-wide.
Project
Background
The Town of Los Gatos does not currently have an adopted Stormwater Master Plan. This project will
develop a Stormwater Collection System Master Plan and provides the Town of Los Gatos with the
necessary planning tools and capital improvement projects to address flood management and water
quality within the collector portion of the storm drainage system.
The Plan will be developed to help the Town meet its overarching environmental and economic goals.
The goal of the Stormwater Master Plan is to manage stormwater runoff proactively to protect water
quality and to minimize impacts of localized and downstream flooding by identifying infrastructure
improvements for the collection, conveyance, and treatment of stormwater runoff within the Town.
The Stormwater Master Plan will prioritize storm drain and water quality improvements within the
Town and provides an implementation plan for the construction of conveyance and water quality
improvements.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Improvements
C-67
Project
Components &
Estimated
Timeline
Summer 2018 Design Develop request for proposals
Fall 2018 Bid Process Award consultant agreement
Winter 2018 Construction Conduct study
Spring 2019 Completion Finalize report
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ -$
TOTAL SOURCE OF FUNDS -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ -$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 200,000 - 200,000 - - - - -
TOTAL GFAR -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$
TOTAL USE OF FUNDS -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$
STORMWATER MASTER PLAN Project 816-0414
PROPOSED STREETS PROGRAM
Street Improvements
C-68
Project Name Stormwater System – Pollution Prevention
Compliance
Project Number 816-0414
Department Parks & Public Works Project Manager PPW Director: Matt Morley
Description This project will install improvements, such as trash capture devices, to reduce pollution in the storm
water solution.
Location This project is located Town-wide.
Project
Background
This project will install solutions, such as multiple trash capture devices in storm inlets, throughout
the Town to meet the Municipal Regional Permit Provision C.10 trash reduction requirements. The
Town has submitted a plan to meet the requirement to reduce trashload impacts to creeks which are:
70% by 2017 and 100% by 2022.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Improvements
C-69
Project
Components &
Estimated
Timeline
Summer 2018 Design Project design & development
Winter 2018 Bid Process Project bidding & contract award
Spring 2019 Construction Project construction
Summer 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ -$ 300,000$ 300,000$ -$ -$ -$ -$ 300,000$
TOTAL SOURCE OF FUNDS -$ -$ -$ 300,000$ 300,000$ -$ -$ -$ -$ 300,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 300,000 300,000 - - - - 300,000
TOTAL GFAR -$ -$ -$ 300,000$ 300,000$ -$ -$ -$ -$ 300,000$
TOTAL USE OF FUNDS -$ -$ -$ 300,000$ 300,000$ -$ -$ -$ -$ 300,000$
STORMWATER SYSTEM - POLLUTION PREVENTION COMPLIANCE Project 816-0414
PROPOSED STREETS PROGRAM
Street Improvements
C-70
Project Name Public Arts Gateway
Project Number 821-2009
Department Library Project Manager Library Director: Ryan Baker
Description This project will install public art at gateway locations throughout the Town.
Location This project is located Town-wide.
Project
Background
The Arts and Culture Commission identified this project as a way to enhance the appearance of the
entrances into Los Gatos. At the January 31, 2017 Priority Setting, Council identified $25,000 for
public art and on April 18, 2017 the Arts and Culture Commission proposed the gateway project as
the best use of the funds, which Council approved. This project will install the first phase of artwork
at Town entrances based on the Town’s Public Art Selection Policy and Procedures.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. The staff time for this
project is included in the Department’s FY 2018/19 Operating Budget.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Improvements
C-71
Project
Components &
Estimated
Timeline
Summer 2018 Call for artist Project design & award
Winter 2018 Construction Project construction
Spring 2019 Construction Project construction
Summer 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
-$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
TOTAL SOURCE OF FUNDS -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 25,000 - 25,000 - - - - 25,000
TOTAL TRAFFIC MITIGATION -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
TOTAL USE OF FUNDS -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
PUBLIC ART GATEWAY Project 821-2009
PROPOSED STREETS PROGRAM
Street Improvements
C-72
E MAIN ST
HWY 17
Project Name Jones Road Storm Drain Improvements
Project Number 816-0415
Department Parks & Public Works Project Manager PPW Director: Matt Morley
Description This project will install new storm piping and a drain inlet on Jones Road.
Location This project is located on Jones Road.
Project
Background
The existing storm drain improvements along Jones Road were part of a 1948 subdivision. This
portion of the storm drain system accepts Town roadway runoff from Jones Road and empties the
water into the Town’s storm system. Currently water from the Jones Road trailhead flows down the
street and overwhelms the system, creating ponding and carrying debris to downstream residential
residents.
Resolution to this issue can be achieved through the installation of new storm piping and a drain inlet
on Jones Road. The new infrastructure will capture the stormwater upstream and channel it into the
stormy system, relieving the ponding issues that now occur.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
PROPOSED STREETS PROGRAM
Street Improvements
C-73
Project
Components &
Estimated
Timeline
Summer 2018 Design Project design & development
Fall 2018 Bid Process Project bidding & contract award
Winter 2018 Construction Project construction
Spring 2019 Completion Project Completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
STORM BASIN #2 -$ 18,700$ 2,300$ -$ 2,300$ -$ -$ -$ -$ 18,700$
TOTAL SOURCE OF FUNDS -$ 18,700$ 2,300$ -$ 2,300$ -$ -$ -$ -$ 18,700$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
USE OF FUNDS to 2018/19 (with Carryfwd)
STORM BASIN #2
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 18,700 2,300 - 2,300 - - - - 18,700
TOTAL STORM BASIN -$ 18,700$ 2,300$ -$ 2,300$ -$ -$ -$ -$ 18,700$
TOTAL USE OF FUNDS -$ 18,700$ 2,300$ -$ 2,300$ -$ -$ -$ -$ 18,700$
JONES ROAD STORM DRAIN IMPROVEMENTS Project 816-0415
PROPOSED STREETS PROGRAM
Street Improvements
C-74
Project Name Downtown Parking Study
Project Number 813-0233
Department Parks & Public Works Project Manager PPW Director: Matt Morley
Description This project will fund a consultant to examine parking holistically in the downtown and high school
areas.
Location This project is located downtown and near Los Gatos High School.
Project
Background
The project scope will include the following:
• Analyze existing parking capacity.
• Provide a recommendation for residential (permit area parking, especially as it is impacted
around Los Gatos High School.
• Provide recommendations for parking management for time limited parking.
• Analyze paid parking.
• Provide best practices recommendations for managing employee parking.
• Identify the need for additional parking capacity vis-a-vis a parking structure.
• Review the impacts of one-way streets on parking capacity.
Operating
Budget Impacts
This project will use staff time for project management. Engineering staff time associated with these
projects will be charged to the project as it is delivered.
PROPOSED STREETS PROGRAM
Street Improvements
C-75
Project
Components &
Estimated
Timeline
Summer 2018 Design Project design & development
Summer 2018 Bid Process Project bidding & contract award
Summer 2019 Completion Project Completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$
TOTAL SOURCE OF FUNDS -$ -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 200,000 200,000 - - - - 200,000
TOTAL GFAR -$ -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$
TOTAL USE OF FUNDS -$ -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$
DOWNTOWN PARKING STUDY Project 813-0233
PROPOSED STREETS PROGRAM
Street Improvements
C-76
HWY
9
E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV
Project Name One-Way Downtown Street Pilot
Project Number 813-0234
Department Parks & Public Works Project Manager PPW Director: Matt Morley
Description This project will fund the implementation of a one-way streets pilot.
Location This project is located downtown on North Santa Cruz Avenue and University Avenue.
Project
Background
This project will fund a trial of one-way streets for North Santa Cruz and University Avenues between
Highway 9 and Main Street.
Operating
Budget Impacts
This project will use staff time for management. Engineering staff time associated with these projects
will be charged to the project as it is delivered.
PROPOSED STREETS PROGRAM
Street Improvements
C-77
Project
Components &
Estimated
Timeline
Summer 2018 Design Project design & development
Summer 2018 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR - - - 130,000 130,000 - - - - 130,000
TOTAL SOURCE OF FUNDS - - - 130,000 130,000 - - - - 130,000
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits - - - - - - - - - -
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 130,000 130,000 - - - - 130,000
GFAR - - - 130,000 130,000 - - - - 130,000
TOTAL USE OF FUNDS - - - 130,000 130,000 - - - - 130,000
ONE-WAY DOWNTOWN STREET PILOT Project 813-0234
PROPOSED STREETS PROGRAM
Street Improvements
C-78
Project Name Annual Storm Drain Improvement Project
Project Number 816-0414
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This project will install infill storm drain systems that are required to enhance safety and improve
infrastructure to accept water runoff.
Location This project is located Town-wide.
Project
Background
The Town is responsible for keeping Town roads clear of excessive water and managing storm water
running down Town streets. Storm drain improvements in the Town right of ways and parking lots
are necessary to manage water drainage issues within these Town locations. The intent of this
project is to keep pace with the needs of the Town’s storm drain system to prevent flooding in the
Town right of ways.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Improvements
C-79
Project
Components &
Estimated
Timeline
Summer 2018 Design Project design & development
Winter 2018 Bid Process Project bidding & contract award
Spring 2019 Construction Project construction
Summer 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
STORM BASIN #1 -$ -$ -$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 250,000$
STORM BASIN #2 - - - 50,000 50,000 50,000 50,000 50,000 50,000 250,000
STORM BASIN #3 - - - 50,000 50,000 50,000 50,000 50,000 50,000 250,000
TOTAL SOURCE OF FUNDS -$ -$ -$ 150,000$ 150,000$ 150,000$ 150,000$ 150,000$ 150,000$ 750,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
USE OF FUNDS to 2018/19 (with Carryfwd)
STORM BASIN #1
Project Construction Expenses - - - 50,000 50,000 50,000 50,000 50,000 50,000 250,000
TOTAL STORM BASIN #1 -$ -$ -$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 250,000$
STORM BASIN #2
Project Construction Expenses -$ -$ -$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 250,000$
TOTAL STORM BASIN #2 -$ -$ -$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 250,000$
STORM BASIN #3
Project Construction Expenses -$ -$ -$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 250,000$
TOTAL STORM BASIN #3 -$ -$ -$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 50,000$ 250,000$
TOTAL USE OF FUNDS -$ -$ -$ 150,000$ 150,000$ 150,000$ 150,000$ 150,000$ 150,000$ 750,000$
ANNUAL STORM DRAIN IMPROVEMENT PROJECT Project 816-0412
PROPOSED STREETS PROGRAM
Street Improvements
C-80
Project Name Pilot School Busing Program
Project Number 812-0128
Department Parks & Public Works Project Manager Transportation & Mobility
Manager: Ying Smith
Description This project will explore congestion relief through piloting school bus service. The pilot school bus
service will provide morning and afternoon routes to and from school, with neighborhood-based
stops.
Vehicles and drivers would meet Federal, State and industry-best-practice safety standards. The
Town will contract the service to a qualified school bus transportation provider through a RFP
process. The service schedule and designated pick up and drop off locations will be published.
Interested families may purchase an annual pass to reserve a seat. The pilot program will provide two
routes for a total of 24 months.
Location This project is located Town-wide.
Project
Background
The Town of Los Gatos and the school community have been exploring new transit services
customized to meet the needs of students traveling to and from schools. The primary areas of
interest are corridors with the highest level of traffic congestion. Town staff and a consulting team
are working on a Congestion Relief School Bus Feasibility Study, which will be completed in the fall of
2019. Based on surveys with the school families and community input, staff is recommending a Pilot
Service starting in January 2019.
Operating
Budget Impacts
Funding would come from Transportation Fund for Clean Air grant (pending), Town sources as well as
fees from parents / guardians whose students utilize the service. This project will use staff time for
service design. PPW staff time associated with these projects will be charged to the project as it is
delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Improvements
C-81
Project
Components &
Estimated
Timeline
Summer 2018 Design Service plan design, marketing, customer sign up
Fall 2018 Bid Process RFP & service contract award, finalize service plan
Spring 2019 Construction Service Launch
Winter 2020 Completion Completion of total 2 years (24 mo.) of service
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ -$ 80,600$ 80,600$ 161,200$ 311,880$ -$ -$ 553,680$
GRANTS & AWARDS - - - 30,000 30,000$ 60,000 30,000 - - 120,000
TOTAL SOURCE OF FUNDS -$ -$ -$ 110,600$ 110,600$ 221,200$ 341,880$ -$ -$ 673,680$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 80,600 80,600 161,200 311,880 - - 553,680
TOTAL GFAR -$ -$ -$ 80,600$ 80,600$ 161,200$ 311,880$ -$ -$ 553,680$
GRANTS & AWARDS
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 30,000 30,000 60,000 30,000 - - 120,000
TOTAL GRANTS & AWARDS -$ -$ -$ 30,000$ 30,000$ 60,000$ 30,000$ -$ -$ 120,000$
TOTAL USE OF FUNDS -$ -$ -$ 110,600$ 110,600$ 221,200$ 341,880$ -$ -$ 673,680$
PILOT SCHOOL BUSING PROGRAM Project 812-0128
PROPOSED STREETS PROGRAM
Street Improvements
C-82 LOS GATOS BLVDHWY 17N SANTA CRUZ AVBLOSSOM
H
I
L
L
R
D
SHANN
O
N
R
D
UNIVERSITY AV
Project Name Highway 17 Bicycle & Pedestrian Bridge
Preliminary Design
Project Number 818-0803
Department Parks & Public Works Project Manager Transportation & Mobility
Manager: Ying Smith
Description This project will fund the conceptual engineering for a potential bicycle and pedestrian bridge.
Location This project is located at Blossom Hill Road or Nino Way over Highway 17.
Project
Background
Crossing Highway 17 in the project vicinity is a barrier for bicyclists and pedestrians. This is a
suggested path included in the Safe Routes to School Phase 1 Study. Improvements for Highway 17
crossing have been included in several policy documents. The Bicycle and Pedestrian Master Plan
(BPMP) identified the Nino Avenue Bridge over Highway 17 as one of the new bike/pedestrian bridge
connections. The Town’s General Plan identified widening the Blossom Hill Road Bridge over Highway
17 for bicyclists and pedestrians. The project is also included in the Traffic Impact Mitigation Fee
program and the Town’s submittals to the VTA’s Valley Transportation Plan 2040.
Implementing long-term and complex capital projects requires a strategic financing plan. Obtaining
the first round of funding at the critical time is the key to initiate the process. Most funding programs
either require or prioritize projects that are “shovel ready.” This funding allocation will advance the
project to enable greater competition for funding of later phases.
In future years, additional funds will be needed for environmental clearance, right-of-way, and final
design. It is estimated that additional $800,000 will be required to complete all engineering and
design work, over approximately three to five years. The construction cost will be in the $5 to $10
million range. Completing the first step would enhance the Town’s access to a combination of funds
available through competitive opportunities.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
PROPOSED STREETS PROGRAM
Street Improvements
C-83
Project
Components &
Estimated
Timeline
Summer 2018 Design Project design & development
Spring 2023 Bid Process Project bidding & contract award
Summer 2023 Construction Project construction
Summer 2024 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
TRAFFIC MITIGATION -$ -$ -$ 147,005$ 147,005$ -$ -$ -$ -$ 147,005$
GRANTS & AWARDS - - - 52,995 52,995$ - - - - 52,995
TOTAL SOURCE OF FUNDS -$ -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
USE OF FUNDS to 2018/19 (with Carryfwd)
TRAFFIC MITIGATION
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 147,005 147,005 - - - - 147,005
TOTAL TRAFFIC MITIGATION -$ -$ -$ 147,005$ 147,005$ -$ -$ -$ -$ 147,005$
GRANTS & AWARDS
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 52,995 52,995 - - - - 52,995
TOTAL GRANTS & AWARDS -$ -$ -$ 52,995$ 52,995$ -$ -$ -$ -$ 52,995$
TOTAL USE OF FUNDS -$ -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$
HIGHWAY 17 BICYCLE AND PEDESTRIAN BRIDGE Project 818-0803
PROPOSED STREETS PROGRAM
Street Improvements
C-84
PROPOSED STREETS PROGRAM
Bridge Projects
C-85
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PROJECT LOCATIONS
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PROPOSED STREETS PROGRAM
Bridge Projects
C-86
PROGRAM SECTION DIRECTORY PAGE
0801 Quito Road - Bridge Replacement C – 88
PROPOSED STREETS PROGRAM
Bridge Projects
C-87
The Streets Program’s Bridge Projects section contains Capital Improvement Program projects that repair, replace, or
rehabilitate a deficient bridge structure as the primary scope of work.
Bridge structure safety falls under the guidance of state and federal regulations, and bridge projects are often driven by
available funding from these jurisdictions, such as Caltrans grant programs or the federal Highway Bridge Replacement and
Rehabilitation (HBRR) program. Los Gatos does not have a designated funding source for repairing, maintaining, and
improving the Town’s bridges, and relies upon grant programs for major bridge improvement projects.
BRIDGE PROJECTS SUMMARY
Carryforward Projects
0801 Quito Road - Bridge Replacement 64,594$ 235,087$ -$ -$ -$ -$ 299,681$
Total Bridge Projects 64,594$ 235,087$ -$ -$ -$ -$ 299,681$
Expended Through
2017/18
Total
Budgeted
FY 2018/19- 2022/23 CAPITAL IMPROVEMENT PROGRAM
2019/20
Budget
2018/19 Budget &
Carryfwd*
2022/23
Budget
BRIDGE PROJECTS
2021/22
Budget
2020/21
Budget
* Total FY 2017/18 Carryforward $235,087
PROPOSED STREETS PROGRAM
Bridge Projects
C-88
Project Name Quito Road - Bridge Replacement Project Number 818-0801
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project funds the Town’s portion of the replacement cost for two bridges on Quito Road to
improve roadway safety and provide adequate storm water flow capacity in the creek under the
bridge.
Location The two Quito Road bridges span a tributary of San Tomas Aquino Creek. The bridges are located on
Quito Road in the vicinity of Old Adobe Road, approximately 1½ miles north of Highway 9, on the
common boundary line between the City of Saratoga and the Town of Los Gatos.
Project
Background
San Tomas Aquino Creek is under the jurisdiction of the Santa Clara Valley Water District (SCVWD),
while the replacement of the bridges is the shared responsibility of the City of Saratoga and the Town
of Los Gatos. Both bridges are approximately ninety years old and have been classified “structurally
deficient” under Caltrans guidelines. In addition, both bridges are not adequate to receive 100-year
flood flows.
In 2001, the City of Saratoga, the project sponsor, secured partial funding (80%) through the federal
Highway Bridge Replacement and Rehabilitation (HBRR) program to replace both bridges with wider
span structures that will allow the 100-year design flood flow to pass underneath. Saratoga is the
lead agency to oversee the design, environmental, right-of-way acquisition, and construction services
for the project. The City of Saratoga, the Town of Los Gatos, and SCVWD agreed to share the duties
and responsibilities for the project and the remaining 20% local match funding requirement.
After further evaluation of the bridges, it was determined that Quito Road would require
reconstruction at each end of the bridge, which in turn requires additional right-of-way acquisitions
and environmental reviews under both the State of California (Caltrans) and federal regulations.
These changes have made it necessary to redesign this project, significantly increasing the estimated
costs. The City of Saratoga has applied for additional funding from Caltrans due to the redesign. As a
result of the additional project costs, the local funding match from the City of Saratoga, the Town of
Los Gatos, and the SCVWD has increased from $155,000 to $238,000 for each agency. Based on the
April 2012 schedule from the City of Saratoga, the construction of these bridges is anticipated to be
completed by 2018.
Operating
Budget Impacts
Engineering staff time for coordination of this project with the City of Saratoga is incorporated into
the FY 2017/18 Operating Budget. Completion of this project will mitigate the potential costs of
lawsuits from bridge failure and pre-empt the cost of replacing the bridge in an emergency situation.
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PROPOSED STREETS PROGRAM
Bridge Projects
C-89
Project
Components &
Estimated
Timeline
Jan 2001 Grant Funding The City of Saratoga obtained grant funding from the federal
HBRR program
Oct 2001 Cooperative
Agreement
Council approved a cooperative agreement with the City of
Saratoga and SCVWD for the replacement of the two bridges
May 2002 Preliminary Design City of Saratoga started preliminary design
2013 Right of way Right of way acquisition process is ongoing and environmental
permitting is underway
2015 Final Design Design completed and project bidding by the City of Saratoga
2018
Completion Construction is anticipated to begin in 2016 and be completed
by 2018
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR 64,594$ -$ 235,087$ -$ 235,087$ -$ -$ -$ -$ 299,681$
TOTAL SOURCE OF FUNDS 64,594$ -$ 235,087$ -$ 235,087$ -$ -$ -$ -$ 299,681$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 64,594 - 235,087 - 235,087 - - - - 299,681
TOTAL GFAR 64,594$ -$ 235,087$ -$ 235,087$ -$ -$ -$ -$ 299,681$
TOTAL USE OF FUNDS 64,594$ -$ 235,087$ -$ 235,087$ -$ -$ -$ -$ 299,681$
QUITO ROAD - BRIDGE REPLACEMENT Project 818-0801
PROPOSED STREETS PROGRAM
Bridge Projects
C-90
Parks Program
PROPOSED PARKS AND TRAILS PROGRAM
D-1
PARK PROJECT DIRECTORY
4605 Parks Playground Fibar Project D – 6
3104 Park Rehabilitation – Bachman Park D – 8
3303 Belgatos Park Restroom Improvements D – 10
4609 Creek Trail & Parks Pathway & Parking Lot Seal Coat and Striping D – 12
4202 Town Plaza Turf Repairs D – 14
4006 Outdoor Fitness Equipment D – 16
TRAIL PROJECT DIRECTORY
4504 Open Space Trail Upgrades D – 22
4507 Forbes Mill Footbridge Improvements D – 24
4503 Charter Oaks Trail Repair D – 26
4505 Trailhead Connector Project D – 28
PROPOSED PARKS AND TRAILS PROGRAM
Park Improvement Projects
D-2
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-3
PROJECT LOCATIONS
A Parks Playground Fibar Project
B Park Rehabilitation – Bachman Park
C Belgatos Park Restroom Improvements
D Creek Trail & Parks Pathway & Parking Lot Seal Coat and Striping
E Town Plaza Turf Repairs
F Outdoor Fitness Equipment
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PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-4
PROGRAM SECTION DIRECTORY PAGE
4605 Parks Playground Fibar Project D – 6
3104 Park Rehabilitation – Bachman Park D – 8
3303 Belgatos Park Restroom Improvements D – 10
4609 Creek Trail & Parks Pathway & Parking Lot Seal Coat and Striping D – 12
4202 Town Plaza Turf Repairs D – 14
4006 Outdoor Fitness Equipment D – 16
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-5
The Parks Program’s Park Improvement Projects section contains Capital Improvement Program projects that repair or
improve a Town park as the primary scope of work. Typical park improvement projects include parking lot, walkway, and
basketball or tennis court resurfacing; and park equipment or facility upgrades.
The Park Improvement Projects section does not have ongoing programs; all projects are considered one-time projects.
The exception to this is the Parks Fibar replacement project. Because Fibar requires regular replacement and infill, this
project is scheduled as a bi-annual project. One-time park improvement projects are prioritized based on health and safety
issues, available funding sources, infrastructure impacts, project costs, and community impacts.
Los Gatos does have Park Construction Tax Revenue as a designated funding source for the Parks operating program
budget; however, tax receipts are limited to approximately $11,000 per year, and are not sufficient for a capital program.
In addition to GFAR funding, grants, in-lieu fees, and CDBG funds are pursued and utilized for park improvements when
available.
PARK IMPROVEMENT PROJECTS SUMMARY
* Total FY 2017/18 Carryforward $565,659
Unfunded Projects
• Oak Meadow Park Upgrades
• Worcester Park
• Civic Center Irrigation System Replacement & Upgrade
• Turf Renovations - Various Parks
• Oak Meadow Park Fencing Upgrades
• Oak Meadow Park Turf Upgrades
• Oak Meadow Park Restroom Expansion
• Park Rehabilitation – La Rinconada Park
• Park Rehabilitation –Live Oak Manor Park
• Park Rehabilitation – Blossom Hill Park
PARKS
Carryforward Projects
4605 Parks Playground Fibar Project 63,460$ 36,540$ -$ 25,000$ -$ 25,000$ 150,000$
3104 Park Rehabilitation - Bachman Park 10,418 529,119 - - - - 539,537
3303 Belgatos Park Restroom Improvements - 25,000 - - - - 25,000
New Projects
4202 Town Plaza Turf Repairs - 28,000 - - - - 28,000
4006 Oak Meadow Park Exercise Equipment - 60,000 - - - -
4609 Creek Trail & Parks Path & Parking Lot Seal & Striping - 225,000 - - - -
Total Park Improvement Projects 73,878$ 903,659$ -$ 25,000$ -$ 25,000$ 742,537$
2018/19 Budget &
Carryfwd*
2019/20
Budget
2020/21
Budget
2021/22
Budget
FY 2018/19- 2022/23 CAPITAL IMPROVEMENT PROGRAM
PARK AND TRAIL IMPROVEMENT PROJECTS
Expended Through
2017/18
2022/23
Budget
Total
Budgeted
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-6
Project Name Parks Playground Fibar Project Project Number 831-4605
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description This project will replace fibar material at all Town playgrounds.
Location This project will be completed at various parks in Los Gatos.
Project
Background
Several Town parks have playground structures that are heavily used by children and their families.
Playground safety codes require that the fibar material be spread under and around playground
structures to prevent injury to children.
Fibar replacement is required when the material is below a specific depth near the playground
structure. Fibar is a wood product that degrades over time based on foot traffic and weather
conditions. This material should be replaced on a regular, as needed basis. This is an annual CIP
project to improve the safety of the Town’s playgrounds.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. The staff time for this
project is included in the department’s FY 2018/19 Operating Budget.
TOWN-WIDE
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-7
Project
Components &
Estimated
Timeline
Summer 2018 Design Project development
Summer 2018 Bid Process Project bidding & contract award
Summer 2018 Construction Project construction
Summer 2018 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR 42,500$ 20,960$ 11,540$ 25,000$ 36,540$ -$ 25,000$ -$ 25,000$ 150,000$
TOTAL SOURCE OF FUNDS 42,500$ 20,960$ 11,540$ 25,000$ 36,540$ -$ 25,000$ -$ 25,000$ 150,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 42,500 20,960 11,540 25,000 36,540 - 25,000 - 25,000 150,000
TOTAL GFAR 42,500$ 20,960$ 11,540$ 25,000$ 36,540$ -$ 25,000$ -$ 25,000$ 150,000$
TOTAL USE OF FUNDS 42,500$ 20,960$ 11,540$ 25,000$ 36,540$ -$ 25,000$ -$ 25,000$ 150,000$
PARKS PLAYGROUND FIBAR PROJECT Project 831-4605
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
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Project Name Park Rehabilitation - Bachman Park
Project Number 831-3104
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description This project will make improvements to the park pathway and lighting system.
Location The project is located at Bachman Park, bordered by Bachman, Belmont, and Nicholson Avenues.
Project
Background
Bachman Park is a small 3.6-acre neighborhood park close to downtown Los Gatos. The park features
a basketball court on the southwest side of the park, playground equipment, as well as a large lawn
area for recreational use. Over the last several years, the basketball court was resurfaced, the
playground equipment was retrofitted to be in compliance with consumer quality guidelines, and the
turf irrigation system was replaced. Other major park infrastructure improvements have not been
made to this park in many years due to limited funding.
This project will make improvements to the asphalt pathway, retaining walls, as well as the park’s
pathway lighting. The lighting in this particular park is outdated and will be replaced with more
energy efficient lighting fixtures. Additional improvements include: a new concrete sidewalk,
landscape improvements, ivy removal, and reseeding and grading. The improvements will be
scheduled in phases to minimize the impact on park users.
This project shows the use of CDBG funds for pathway improvements.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-9
Project
Components &
Estimated
Timeline
Fall 2017 Design Project design through community outreach process
Spring 2018 Bid Process Project bidding & contract award
Spring 2018 Construction Project construction
Summer 2018 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ 10,418$ 314,582$ -$ 314,582$ -$ -$ -$ -$ 325,000$
GRANTS & AWARDS - - 214,537 - 214,537 - - - - 214,537
TOTAL SOURCE OF FUNDS -$ 10,418$ 529,119$ -$ 529,119$ -$ -$ -$ -$ 539,537$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 10,418 314,582 - 314,582 - - - - 325,000$
TOTAL GFAR -$ 10,418$ 314,582$ -$ 314,582$ -$ -$ -$ -$ 325,000$
GRANTS &AWARDS
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - -
Consultant Services - - - - - - - - -
Project Construction Expenses - - 214,537 - 214,537 - - - - 214,537$
TOTAL GRANTS & AWARDS -$ -$ 214,537$ -$ -$ -$ -$ -$ 214,537$
TOTAL USE OF FUNDS -$ 10,418$ 529,119$ -$ 529,119$ -$ -$ -$ -$ 539,537$
PARK REHABILITATION - BACHMAN PARK Project 831-3104
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-10
Project Name Belgatos Park Restroom Improvements
Project Number 831-3303
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description The project will restore minor structural elements, repaint the exterior, and relocate and replace the
existing drinking fountain with a hydration station.
Location The project is located at Belgatos Park, which is at 330 Belgatos Road.
Project
Background
Belgatos Park is a popular destination for local residents and hikers due to its proximity to Heintz
Open Space Reserve. In FY 2013/14, the Town completed restroom partition upgrades and
accessibility modifications at Blossom Hill Park, Belgatos Park, Oak Meadow Park, and Balzar Field.
During these improvements, some deficiencies have come to life.
The restroom improvements project at Belgatos Park will repair some dry rot structural members on
the building, replace a drinking fountain, and repaint the exterior surfaces of the building.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
BLOSSOM HILL RD
BELGATOS RD
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-11
Project
Components &
Estimated
Timeline
Fall 2018 Design Project design & development
Fall 2018 Bid Process Project bidding & contract award
Winter 2018 Construction Project construction
Spring 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
TOTAL SOURCE OF FUNDS -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 25,000 - 25,000 - - - - 25,000$
TOTAL GFAR - - 25,000 - 25,000 - - - - 25,000$
TOTAL USE OF FUNDS -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
BELGATOS PARK RESTROOM IMPROVEMENTS Project 831-3303
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-12
TOWN-WIDE
Project Name Creek Trail & Park Pathway & Parking Lot
Seal Coat & Striping
Project Number 831-4609
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description The project will resurface and restripe park parking lots, pathways, and sections of the Los Gatos
Creek Trail.
Location The project is located at Belgatos Park, Blossom Hill Park, Live Oak Manor Park, Oak Meadow Park,
and the Los Gatos Creek Trail.
Project
Background
The parking lots located in parks and the Los Gatos Creek Trail are heavily used on a daily basis. In
order to keep their surfaces in good condition and prevent long term wear and damage, the parking
lots and trails need to be resurfaced and striped. This project is necessary to prevent future damages
to existing pavement surfaces in the future.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-13
Project
Components &
Estimated
Timeline
Fall 2018 Design Project design & development
Fall 2018 Bid Process Project bidding & contract award
Winter 2018 Construction Project construction
Spring 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ -$ 225,000$ 225,000$ -$ -$ -$ -$ 225,000$
TOTAL SOURCE OF FUNDS -$ -$ -$ 225,000$ 225,000$ -$ -$ -$ -$ 225,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 225,000 225,000 - - - - 225,000
TOTAL GFAR -$ -$ -$ 225,000$ 225,000$ -$ -$ -$ -$ 225,000$
TOTAL USE OF FUNDS -$ -$ -$ 225,000$ 225,000$ -$ -$ -$ -$ 225,000$
CREEK TRAIL, PARKS PATHS & PARKING LOTS SEAL AND STRIPING Project 831-4609
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-14
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Project Name Town Plaza Turf Repairs
Project Number 831-4202
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description This project will renovate the turf at Plaza Park.
Location The project is located at Town Plaza Park, at the corner of West Main Street and Santa Cruz Avenue.
Project
Background
Plaza Park, located in the heart of downtown Los Gatos, is a popular park and hosts a variety of
community events, such as Jazz on the Plazz and the Farmer’s Market. Because of the amount of high
foot traffic at this location, the turf is heavily impacted. This project will remove the existing sod and
soil. New soil will be added to the area to enhance root growth and to re-grade the ground to
mitigate standing water issues. Additionally, along with the installation of new turf grass, minor
changes to the irrigation system will be completed to maximize water coverage. The turf was last
replaced around 2010.
The project will be completed during a period when there is the least impact on scheduled downtown
events.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-15
Project
Components &
Estimated
Timeline
Summer 2018 Design Project design & development
Summer 2018 Bid Process Project bidding & contract award
Summer 2018 Construction Project construction
Summer 2018 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ -$ 28,000$ 28,000$ -$ -$ -$ -$ 28,000$
TOTAL SOURCE OF FUNDS -$ -$ -$ 28,000$ 28,000$ -$ -$ -$ -$ 28,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 28,000 28,000 - - - - 28,000
TOTAL GFAR -$ -$ -$ 28,000$ 28,000$ -$ -$ -$ -$ 28,000$
TOTAL USE OF FUNDS -$ -$ -$ 28,000$ 28,000$ -$ -$ -$ -$ 28,000$
TOWN PLAZA TURF REPAIRS Project 831-4202
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-16
Project Name Outdoor Fitness Equipment
Project Number 831-4006
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description This project will install outdoor fitness equipment.
Location The project location is still being determined.
Project
Background
The Town was awarded an outdoor fitness rig after attending a California Parks & Recreation Society
conference and competing in a competition. The Town will receive equipment that is valued at
$30,000 and Town staff will install the equipment at a location to be determined.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
TOWN-WIDE
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-17
Project
Components &
Estimated
Timeline
Summer 2018 Design Project design & development
Summer 2018 Bid Process Project bidding & contract award
Summer 2018 Construction Project construction
Summer 2018 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ -$ 60,000$ 60,000$ -$ -$ -$ -$ 60,000$
TOTAL SOURCE OF FUNDS -$ -$ -$ 60,000$ 60,000$ -$ -$ -$ -$ 60,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 60,000 60,000 - - - - 60,000
TOTAL GFAR -$ -$ -$ 60,000$ 60,000$ -$ -$ -$ -$ 60,000$
TOTAL USE OF FUNDS -$ -$ -$ 60,000$ 60,000$ -$ -$ -$ -$ 60,000$
OUTDOOR FITTNESS EQUIPMENT Project 831-4006
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-18
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-19
PROJECT LOCATIONS
A Open Space Trail Upgrades
B Forbes Mill Footbridge Improvements
C Charter Oaks Trail Repair
D Trailhead Connector Project
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PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-20
PROGRAM SECTION DIRECTORY PAGE
4504 Open Space Trail Upgrades D – 22
4507 Forbes Mill Footbridge Improvements D – 24
4503 Charter Oaks Trail Repair D – 26
4505 Trailhead Connector Project D – 28
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-21
The Parks Program’s Trail Improvement Projects section contains Capital Improvement Program projects that construct,
repair, or improve a Town trail as the primary scope of work. Typical trail improvement projects include pathway
construction or resurfacing.
TRAIL IMPROVEMENT PROJECTS SUMMARY
* Total FY 2017/18 Carryforward $226,510
`
Carryforward Projects
4504 Open Space Trail Upgrades -$ 152,000$ -$ -$ -$ -$ 152,000$
4202 Forbes Mill Footbridge Improvements 16,338 74,510 - - - - 90,848
New Projects
4503 Charter Oaks Trail Repair Project - 163,051 350,000 - - - 513,051
4505 Trailhead Connector - 387,440 - - - - 387,440
Total Trail Improvement Projects 16,338$ 777,001$ 350,000$ -$ -$ -$ 1,143,339$
2022/23
Budget
2019/20
Budget
2018/19 Budget &
Carryfwd*
Total
Budgeted
FY 2018/19- 2022/23 CAPITAL IMPROVEMENT PROGRAM
2020/21
Budget
Expended Through
2017/18
2021/22
Budget
TRAIL IMPROVEMENT PROJECTS
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-22
Project Name Open Space Trail Upgrades Project Number 832-4504
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description This project will repair and replace old damaged retaining walls, fences, and embankments along the
trails in the Town’s open spaces.
Location This project is located at Santa Rosa Open Space, Heintz Open Space, and Belgatos Park.
Project
Background
The Town has a number of open space preserves that are under its jurisdiction. There are several
public trail networks that traverse the open space preserves in the hillsides. The aging process has
deteriorated a number of retaining walls and embankments along some trail sections. Without
proper repair and replacement, the possibility of failure of the trails will increase greatly. This project
will repair and replace several retaining walls that are supporting the trails and their embankments.
In addition, this project will improve the drainage system around the retaining walls to prevent
further erosion of the trails.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
.
TOWN-WIDE
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-23
Project
Components &
Estimated
Timeline
Summer 2018 Design Project design & development
Fall 2018 Bid Process Project bidding & contract award
Winter 2018 Construction Project construction
Spring 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Open Space Reserve Fund -$ -$ 152,000$ -$ 152,000$ -$ -$ -$ -$ 152,000$
TOTAL SOURCE OF FUNDS -$ -$ 152,000$ -$ 152,000$ -$ -$ -$ -$ 152,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 152,000 - 152,000 - - - - 152,000
TOTAL GFAR -$ -$ 152,000$ -$ 152,000$ -$ -$ -$ -$ 152,000$
TOTAL USE OF FUNDS -$ -$ 152,000$ -$ 152,000$ -$ -$ -$ -$ 152,000$
OPEN SPACE TRAIL UPGRADES Project 832-4504
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-24
Project Name Forbes Mill Footbridge Improvements
Project Number 832-4507
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description The project will provide pathway lighting across the 400-foot span of the pedestrian bridge and install
additional art panels.
Location The project is located on the pedestrian bridge between Forbes Mill and Old Town across Highway
17.
Project
Background
Forbes Mill footbridge is a heavily used pathway crossing Highway 17 between the Main Street
businesses, Civic Center, and high school on the east side of the freeway, and the downtown on the
west. The interior walls of the walkway are decorated with murals painted by students over the past
decades. The pathway structure once had a lighting system, but fell into disrepair several years ago
and was removed. This leaves the pathway dark in the evening, which has prompted concerns from
residents.
The footbridge improvements will include LED lighting for the pathway.
This project will also install additional art panels to occupy the remaining space.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
HWY 9
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PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-25
Project
Components &
Estimated
Timeline
Fall 2018 Design Project design & development
Fall 2018 Bid Process Project bidding & contract award
Winter 2018 Construction Project construction
Spring 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR 7,815$ 8,522$ 74,510$ -$ 74,510$ -$ -$ -$ -$ 90,848$
TOTAL SOURCE OF FUNDS 7,815$ 8,522$ 74,510$ -$ 74,510$ -$ -$ -$ -$ 90,848$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 7,815 8,522 74,510 - 74,510 - - - - 90,848
TOTAL GFAR 7,815$ 8,522$ 74,510$ -$ 74,510$ -$ -$ -$ -$ 90,848$
TOTAL USE OF FUNDS 7,815$ 8,522$ 74,510$ -$ 74,510$ -$ -$ -$ -$ 90,848$
FORBES MILL FOOTBRIDGE IMPROVEMENTS Project 832-4507
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-26 HWY 17WINCHESTER BLVDLOS GATOS BLVDHW
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Project Name Charter Oaks Trail Repair Project Project Number 832-4503
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description This project will repair the storm damage on the Los Gatos Creek Trail near Charter Oaks, which
includes damage to the fencing and asphalt pathway.
Location This project is located on the Los Gatos Creek Trail near Charter Oaks.
Project
Background
The existing trail is adjacent to Los Gatos Creek and was damaged by flooding during the winter
storms of 2017. The impacts of the storm included damage to the fencing and to the asphalt
concrete pathway. The trail is well used by the public and the damage has negatively impacted trail
users by making the trail more difficult to use. Funds for this project will be provided by FEMA. The
FEMA funding must be spent by the fall of 2018.
Subsequent to the trail repair work, this project will further evaluate improvements along the trail
from Lark Avenue towards Highway 85 utilizing Community Benefit funds in the amount of $350,000
from the Albright project. This project scope will be determined through community outreach efforts
for construction in FY 2019/20.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-27
Project
Components &
Estimated
Timeline
Summer 2018 Design Project design & development
Summer 2018 Bid Process Project bidding & contract award
Fall 2018 Construction Project construction
Fall 2018 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ -$ 15,000$ 15,000$ 350,000$ -$ -$ -$ 365,000$
GRANTS - - - 148,051 148,051 - - - - 148,051
TOTAL SOURCE OF FUNDS -$ -$ -$ 163,051$ 163,051$ 350,000$ -$ -$ -$ 513,051$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 15,000 15,000 350,000 - - - 365,000
TOTAL GFAR -$ -$ -$ 15,000$ 15,000$ 350,000$ -$ -$ -$ 365,000$
GRANTS &AWARDS
Salaries and Benefits - - - - - - - - - -
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 148,051 148,051 - - - - 148,051
TOTAL GRANTS &AWARDS -$ -$ -$ 148,051$ 148,051$ -$ -$ -$ -$ 148,051$
TOTAL USE OF FUNDS -$ -$ -$ 163,051$ 163,051$ 350,000$ -$ -$ -$ 513,051$
CHARTER OAKS TRAIL REPAIR PROJECT Project 832-4503
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-28
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Project Name Trailhead Connector Project Project Number 832-4505
Department Parks & Public Works Project Manager Asst. Director Lisa Petersen
Description This project will fund the design of a trailhead connection for Los Gatos Creek Trail to Highway 9.
Location This project is located on the Los Gatos Creek Trail near Highway 9.
Project
Background
This project will fund the design of a trailhead connection for Los Gatos Creek Trail to Highway 9. The
project will become a “shovel ready” project which will allow the Town to be in a better position to
obtain grant funding to fund project construction. The project is an identified priority within Measure
B and the Bicycle and Pedestrian Plan. The Council approved the staff recommendation for the next
steps on this project in June 2017.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-29
Project
Components &
Estimated
Timeline
Summer 2018 Design Project design & development
Pending Bid Process Project bidding & contract award
Pending Construction Project construction
Pending Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ -$ 44,440$ 44,440$ -$ -$ -$ -$ 44,440$
GRANTS & AWARDS - - - 343,000 343,000 - - - - 343,000
TOTAL SOURCE OF FUNDS -$ -$ -$ 387,440$ 387,440$ -$ -$ -$ -$ 387,440$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 44,440 44,440 - - - - 44,440
TOTAL GFAR - - - 44,440 44,440 - - - - 44,440
GRANTS &AWARDS
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 343,000 343,000 - - - - 343,000
TOTAL GRANTS &AWARDS -$ -$ -$ 343,000$ 343,000$ -$ -$ -$ -$ 343,000$
TOTAL USE OF FUNDS -$ -$ -$ 387,440$ 387,440$ -$ -$ -$ -$ 387,440$
TRAILHEAD CONNECTOR Project 831-4505
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-30
Public Facilities Program
PUBLIC FACILITIES DIRECTORY PROPOSED
E -1
TOWN INFRASTRUCTURE PROJECT DIRECTORY
2302 Building Replacement at Corporation Yard E – 6
2110 Civic Center Building Energy Efficiency Measures E – 8
2304 Fuel System Enhancements E – 10
2008 Energy Efficiency Upgrades – Town-wide E – 12
2112 Exterior Lighting Replacement – Civic Center E – 14
2113 Civic Center – Fountain Modification E – 16
2115 HVAC – Chiller Repair E – 18
2001 Facilities Assessment E – 20
2307 Mechanic Bay Heater E – 22
2502 Library Teen Door Installation E – 24
2503 Library Carpet Replacement E – 26
2002 Town Beautification E – 28
2205 Youth Recreation Center HVAC Replacement E – 30
EQUIPMENT PROJECT DIRECTORY
6101 Information System Upgrade E – 36
6001 Audio/Video System Upgrade E – 38
6003 Town-Wide Document Imaging Project E – 40
2305 Engineering Document Archiving E – 42
2402 Police & PPW Interoperability Radio Project E – 44
6305 Silicon Valley Regional Interoperability Project (SVRIP) Service E – 46
6306 Neighborhood Emergency Preparedness E – 48
6103 EOC Communication Upgrade E – 50
6104 IT Disaster Recovery Improvements E – 52
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 2
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 3
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B, E, F,
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A Building Replacement at Corporation Yard H Facilities Assessment
B Civic Center Building Energy Efficiency Measures I Mechanic Bay Heater
C Fuel System Enhancements J Library Teen Door Installation
D Energy Efficiency Upgrades – Town-wide K Library Carpet Replacement
E Exterior Lighting Replacement – Civic Center L Town Beautification
F Civic Center – Fountain Modification M Youth Recreation Center HVAC Replacement
G HVAC – Chiller Repair
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 4
PROGRAM SECTION DIRECTORY PAGE
2302 Building Replacement at Corporation Yard E – 6
2110 Civic Center Building Energy Efficiency Measures E – 8
2304 Fuel System Enhancements E – 10
2008 Energy Efficiency Upgrades – Town-wide E – 12
2112 Exterior Lighting Replacement – Civic Center E – 14
2113 Civic Center – Fountain Modification E – 16
2115 HVAC – Chiller Repair E – 18
2001 Facilities Assessment E – 20
2307 Mechanic Bay Heater E – 22
2502 Library Teen Door Installation E – 24
2503 Library Carpet Replacement E – 26
2002 Town Beautification E – 28
2205 Youth Recreation Center HVAC Replacement E – 30
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 5
The Town Infrastructure & Facilities Projects section contains Capital Improvement Program projects that maintain or
improve the Town’s public buildings and structures to keep them in a clean, safe, and functional condition. Town-owned
buildings include the Civic Center, Library, Police Operations Center, Parks & Public Works Building, Corporation Yard and
associated structures, and the following buildings leased to other agencies: the Los Gatos-Saratoga Community Education
and Recreation headquarters building and the Adult Recreation Center (formerly the Neighborhood Center). Other Town
facilities include the Venue, Tait Avenue, and Forbes Mill.
Town Infrastructure and Facilities Projects are prioritized in consideration of the user needs, federal and state mandates,
federal and state grant restrictions, and local community standards. The Community Development Department assumes
responsibility for evaluating the overall conformance to the General Plan and the status of environmental assessment. The
Parks & Public Works Department assumes responsibility for project design, planning, and construction.
This section contains annual ongoing improvement projects as well as identified one-time projects. One-time infrastructure
and facilities projects are prioritized based on health and safety issues, infrastructure impacts, available funding sources,
project costs, and community needs.
Los Gatos does not have a designated funding source for repairing, maintaining, and improving the Town’s public facilities;
however, grants, CDBG funds, and donations are pursued and utilized when available.
TOWN INFRASTRUCTURE & FACILITIES PROJECTS SUMMARY
*Total FY 2017/18 Carryforward $536,374
Unfunded Projects
• Civic Center Improvements
• Deferred maintenance at Town-owned, leased properties
• Lighting system improvements throughout Town
• Deferred improvements to Town-owned properties
Carryforward Projects
2302 Building Replacement at Corporation Yard 16,717$ 149,083$ 25,000$ 25,000$ 25,000$ 50,000$ 290,800$
2110 Civic Center Building Energy Efficiency Measures - 25,000 - - - - 25,000
2304 Fuel System Enhancements 37,580 37,420 - - - - 75,000
2008 Energy Efficiency Upgrade - Town-wide - 75,000 - - - - 75,000
2112 Exterior Lighting Replacement - Civic Center 7,784 17,216 - - - - 25,000
2113 Civic Center Fountain Modification - 33,135 - - - - 33,135
2115 HVAC - Chiller Repair 31,480 93,520 - - - - 125,000
2307 Mechanic Bay Heater - 25,000 - - - - 25,000
2001 Facilities Assessment - 80,000 - - - - 80,000
2002 Town Beautification 87,593 15,000 15,000 15,000 15,000 15,000 162,593
2502 Library Teen Door Installation - 51,000 - - - - 51,000
New Projects
2205 Youth Recreation Center HVAC Replacement - 22,600 - - - - 22,600
2503 Library Carpet Replacement - 56,500 - - - - 56,500
Total Infrastructure / Facility Projects 181,154$ 680,474$ 40,000$ 40,000$ 40,000$ 65,000$ 1,046,628$
Total
Budgeted
2021/22
Budget
FY 2018/19- 2022/23 CAPITAL IMPROVEMENT PROGRAM
2022/23
Budget
2020/21
Budget
TOWN INFRASTRUCTURE & FACILITIES PROJECTS
2019/20
Budget
Expended Through
2017/18
2018/19 Budget &
Carryfwd*
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 6
Project Name
Building Replacement at Corporation Yard*
Project Number 821-2302
Department
Parks & Public Works Project Manager Facilities Manager: Jim Harbin
*This project was presented to Council as part of the Capital Improvement Program in FY 2015/16. A portion of these funds
($200,000) for this project was transferred to provide funding for the Almond Grove Street Reconstruction project.
Description This project will replace an old building at the Parks and Public Works Department (PPW) Corporation
Yard that is used for office space and evidence storage.
Location This project is located at the PPW Corporation Yard, which is located at 41 Miles Avenue.
Project
Background
The maintenance lead staff has been using a small portable building located at the north side of the
PPW Corporation Yard for their office facility. This building has deteriorated over the years and is
becoming more difficult to maintain because of its aging infrastructure. The existing building has
several problems including a leaky roof and windows, a poor heating and cooling (HVAC) system, and
lacks a restroom facility in the building. This building is also used partially by the Police Department
as their evidence storage facility. Evidence must be stored and kept at a certain room temperature,
which requires an updated HVAC system. This project will replace the existing building and configure
an effective layout in the new building for both office and storage space uses.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 7
Project
Components &
Estimated
Timeline
Summer 2018 Design Project design & development
Fall 2018 Bid Process Project bidding & contract award
Summer 2019 Construction Project construction
Fall 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR 15,800$ 917$ 124,083$ 25,000$ 149,083$ 25,000$ 25,000$ 25,000$ 50,000$ 290,800$
TOTAL SOURCE OF FUNDS 15,800$ 917$ 124,083$ 25,000$ 149,083$ 25,000$ 25,000$ 25,000$ 50,000$ 290,800$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 15,800 917 124,083 25,000 149,083 25,000 25,000 25,000 50,000 290,800
TOTAL GFAR 15,800$ 917$ 124,083$ 25,000$ 149,083$ 25,000$ 25,000$ 25,000$ 50,000$ 290,800$
TOTAL USE OF FUNDS 15,800$ 917$ 124,083$ 25,000$ 149,083$ 25,000$ 25,000$ 25,000$ 50,000$ 290,800$
BUILDING REPLACEMENT AT CORPORATION YARD Project 821-2302
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 8
Project Name Civic Center Building Energy
Efficiency Measures
Project Number 821-2110
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will identify energy reduction measures to reduce overall utility costs.
Location This project is located at the Civic Center, which is at 110 E. Main Street.
Project
Background
The Civic Center was designed and built about 50 years ago and lacks the energy efficient design
needed to keep energy costs down. With single pane windows, insulation deficiencies, and
mechanical system limitations, the need for system modifications to reduce energy waste is crucial to
save operating costs. For example, since the current mechanical system cannot manage multiple
zones and only operates either on or off, the system must run 24/7 to accommodate police
operations in the Civic Center building, which is causing high energy costs.
This project consists of an energy efficiency study to evaluate the overall mechanical system at the
Civic Center, identify a plan to allow operation of the system in separate zones, and control those
zones separately as operating schedules dictate. This is expected to reduce energy usage by 20%
given the mechanical equipment operation is the largest portion of the electricity and gas usage.
The project plan, recommended as a result of this study, will be evaluated in relation to the ongoing
savings they create and the ability to recover costs within a short payback period.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 9
Project
Components &
Estimated
Timeline
Summer 2018 Design Project Development
Summer 2018 Bid process Project bidding & contract award
Winter 2018 Construction Project construction
Fall 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
TOTAL SOURCE OF FUNDS -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 25,000 - 25,000 - - - - 25,000
TOTAL GFAR -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
TOTAL USE OF FUNDS -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
CIVIC CENTER BUILDING ENERGY EFFICIENCY MEASURES 821-2110
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 10
Project Name Fuel System Enhancements
Project Number 821-2304
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description This project will enhance and replace the existing fuel system to a new modern system.
Location This project is located at the Corporation Yard, 41 Miles Avenue.
Project
Background
The fuel system technology was outdated and not efficient Staff used chip key technology to track
user’s identification and mileage for each vehicle used manually. This led to some issues with
tracking and logging vehicle use data accurately. If the data were not manually inputted properly, the
data usage information was incorrect. The data are used to track vehicle usage as well as fuel data
use.
The new technology system automatically tracks this data via a transmittal device that is inside each
vehicle. The data are tracked and transmitted wirelessly. The data are sent to a database system
that staff can manage and administer electronically. This new fuel replacement system minimizes the
number of data errors, and allows staff to better manage vehicle and fleet operations more
efficiently.
This project has been completed and will be closed out in FY 2018/19.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 11
Project
Components &
Estimated
Timeline
Fall 2017 Design Project development
Winter 2017 Bid process Project bidding & contract award
Spring 2018 Construction Project construction
Summer 2018 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ 37,580$ 37,420$ -$ 37,420$ -$ -$ -$ -$ 75,000$
TOTAL SOURCE OF FUNDS -$ 37,580$ 37,420$ -$ 37,420$ -$ -$ -$ -$ 75,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - -
Project Construction Expenses - 37,580 37,420 - 37,420 - - - - 75,000
TOTAL GFAR -$ 37,580$ 37,420$ -$ 37,420$ -$ -$ -$ -$ 75,000$
TOTAL USE OF FUNDS -$ 37,580$ 37,420$ -$ 37,420$ -$ -$ -$ -$ 75,000$
FUEL SYSTEM ENHANCEMENTS 821-2304
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 12
Project Name Energy Efficiency Upgrades Town-wide
Project Number 821-2008
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will perform various energy efficiency upgrades throughout Town-owned facilities.
Location This project location is Town-wide.
Project
Background
This project will complete various improvements in Town-owned facilities, which will improve energy
efficiency, resulting in cost savings over the long term. Once these improvements are completed, it
can lead to an average seven-year payback on utility and operating expenses. Many of the existing
fixtures and equipment throughout Town-owned facilities are outdated. Although these items are
functional, they are not the most energy efficient option at the current time.
These funds are a placeholder for future work. After an energy efficiency audit has occurred, these
funds will be used to make improvements at Town owned buildings. Some locations may include the
Adult Recreation Center, the Police Operations Building, and Civic Center. A sample of various
improvements will include low flow water fixtures, light motion sensors, and energy efficient
equipment.
Operating
Budget Impacts
There will be no Operating Budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost. Project delivery costs are estimated at $3,000 or
2% of the total project cost.
TOWN-WIDE
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 13
Project
Components &
Estimated
Timeline
Summer 2018 Design Project design & development
Fall 2018 Bid Process Project bidding & contract award
Winter 2018 Construction Project construction
Spring 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ 50,000$ 25,000$ 75,000$ -$ -$ -$ -$ 75,000$
TOTAL SOURCE OF FUNDS -$ -$ 50,000$ 25,000$ 75,000$ -$ -$ -$ -$ 75,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 50,000 25,000 75,000 - - - - 75,000
TOTAL GFAR -$ -$ 50,000$ 25,000$ 75,000$ -$ -$ -$ -$ 75,000$
TOTAL USE OF FUNDS -$ -$ 50,000$ 25,000$ 75,000$ -$ -$ -$ -$ 75,000$
ENERGY EFFICIENCY - TOWN WIDE Project 821-2008
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 14
HWY 9
E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV
Project Name Exterior Lighting Replacement – Civic Center
Project Number 821-2112
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will replace the original exterior lights at the Civic Center.
Location This project location is outside the Civic Center.
Project
Background
This project will replace the five remaining original incandescent pole lights behind the Civic Center
with new LED lights to match the front lights that were recently replaced. The existing lights are dim,
so the replacement of these lights will enhance the safety of the back lot by increasing the amount of
visibility.
Operating
Budget Impacts
There will be no Operating Budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost. Project delivery costs are estimated at $2,500 or
10% of the total project cost.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 15
Project
Components &
Estimated
Timeline
Fall 2017 Bid Process Project bidding & contract award
Winter 2017 Construction Project construction
Spring 2018 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ 7,784$ 17,216$ -$ 17,216$ -$ -$ -$ -$ 25,000$
TOTAL SOURCE OF FUNDS -$ 7,784$ 17,216$ -$ 17,216$ -$ -$ -$ -$ 25,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 7,784 17,216 - 17,216 - - - - 25,000
TOTAL GFAR -$ 7,784$ 17,216$ -$ 17,216$ -$ -$ -$ -$ 25,000$
TOTAL USE OF FUNDS -$ 7,784$ 17,216$ -$ 17,216$ -$ -$ -$ -$ 25,000$
CIVIC CENTER - EXTERIOR LIGTHING REPLACEMENT Project 821-2112
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 16
Project Name Civic Center – Fountain Modification
Project Number 821-2113
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
*This project was presented to Council as part of the Capital Improvement Program in FY 2016/17. A portion of the funds
($1,865) for this project was transferred to the Green Bike Lane project.
Description This project will make alterations to the fountain to make it functional.
Location This project location is on the deck of Town Hall.
Project
Background
This improvement will visually enhance the existing fountain while creating safeguards to prevent
people and pets from entering the water.
Operating
Budget Impacts
There will be additional operating costs associated with the ongoing maintenance of the fountain of
approximately $3,000 per year. Project delivery costs for this project are included in the CIP project’s
total cost. Project delivery costs are estimated at $3,500 or 10% of the total project cost.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 17
Project
Components &
Estimated
Timeline
Winter 2018 Design Project design & development
Spring 2019 Bid Process Project bidding & contract award
Summer 2019 Construction Project construction
Summer 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ 33,135$ -$ 33,135$ -$ -$ -$ -$ 33,135$
TOTAL SOURCE OF FUNDS -$ -$ 33,135$ -$ 33,135$ -$ -$ -$ -$ 33,135$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 33,135 - 33,135 - - - - 33,135
TOTAL GFAR -$ -$ 33,135$ -$ 33,135$ -$ -$ -$ -$ 33,135$
TOTAL USE OF FUNDS -$ -$ 33,135$ -$ 33,135$ -$ -$ -$ -$ 33,135$
CIVIC CENTER - FOUNTAIN MODIFICATION Project 821-2113
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 18
Project Name HVAC – Chiller Repair
Project Number 821-2115
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will rebuild the chiller at the Civic Center.
Location This project is located at the Civic Center, which is at 110 East Main Street.
Project
Background
The Civic Center chiller is at its half-life and recent tests on the chiller show several refrigerant leaks,
which will require a rebuild of the chiller to remedy. Staff recommends rebuilding the chiller and will
reassess for replacement in 10 years.
Operating
Budget Impacts
The project will use staff time for construction management and inspection. The staff time for this
project will be included in the department’s FY 2018/19 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 19
Project
Components &
Estimated
Timeline
Spring 2018 Design Project design & development
Spring 2018 Bid Process Project bidding & contract award
Spring 2018 Construction Project construction
Spring 2018 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR 6,248$ 25,232$ 93,520$ -$ 93,520$ -$ -$ -$ -$ 125,000$
TOTAL SOURCE OF FUNDS 6,248$ 25,232$ 93,520$ -$ 93,520$ -$ -$ -$ -$ 125,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 6,248 25,232 93,520 - 93,520 - - - - 125,000
TOTAL GFAR 6,248$ 25,232$ 93,520$ -$ 93,520$ -$ -$ -$ -$ 125,000$
TOTAL USE OF FUNDS 6,248$ 25,232$ 93,520$ -$ 93,520$ -$ -$ -$ -$ 125,000$
HVAC - CHILLER REPAIR Project 821-2115
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 20
TOWN-WIDE
Project Name Facilities Assessment
Project Number 821-2001
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will fund a consultant to assess the condition of Town facilities.
Location This project location is Town-wide.
Project
Background
This project will assess the condition of Town facilities to determine current condition of equipment
and building systems to assess priorities for repair versus replacements and to predict capital
expenditures needed year by year for life-cycle scheduled work and replacement.
Operating
Budget Impacts
The project will use staff time for construction management and inspection. The staff time for this
project will be included in the department’s FY 2018/19 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 21
Project
Components &
Estimated
Timeline
Summer 2018 Design Project design & development
Fall 2018 Bid Process Project bidding & contract award
Spring 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ 80,000$ -$ 80,000$ -$ -$ -$ -$ 80,000$
TOTAL SOURCE OF FUNDS -$ -$ 80,000$ -$ 80,000$ -$ -$ -$ -$ 80,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 80,000 - 80,000 - - - - 80,000
TOTAL GFAR -$ -$ 80,000$ -$ 80,000$ -$ -$ -$ -$ 80,000$
TOTAL USE OF FUNDS -$ -$ 80,000$ -$ 80,000$ -$ -$ -$ -$ 80,000$
FACILITIES ASSESSMENT Project 821-2001
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 22
Project Name Mechanic Bay Heater
Project Number 821-2307
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will replace the heaters in the mechanic bay at the Parks and Public Works Corporation
Yard.
Location This project location is at the Parks and Public Works Corporation Yard.
Project
Background
This project will replace the two Reznor gas-fired heaters in the mechanic’s bay as they have reached
the end of their useful lives.
Operating
Budget Impacts
The project will use staff time for construction management and inspection. The staff time for this
project will be included in the department’s FY 2017/18 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 23
Project
Components &
Estimated
Timeline
Summer 2018 Design Project design & development
Summer 2018 Construction Project construction
Fall 2018 Completion Project Completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
TOTAL SOURCE OF FUNDS -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - -
Consultant Services - - - - - - - - -
Project Construction Expenses - - 25,000 - 25,000 - - - - 25,000
TOTAL GFAR -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
TOTAL USE OF FUNDS -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
MECHANIC BAY HEATER Project 821-2307
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 24
HWY 9
E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV
Project Name Library Teen Door Installation
Project Number 821-2502
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will install sound mitigating glass doors at the entrance to the teen area of the Library.
Location This project location is inside the library at 100 Villa Avenue.
Project
Background
Noise mitigation inside the Library was identified as a project by Library Staff and by public request as
early as 2013. Staff contracted the original architects, Noll and Tam, to research the problem and
develop a comprehensive plan for sound-mitigation. In June of 2014 Noll and Tam submitted the
report and architectural drawings. The report identified three phases of work to be completed. This
project will install the first phase which will install glass sound barrier doors between the teen area
and the main library.
Operating
Budget Impacts
The project will use staff time for construction management and inspection. The staff time for this
project will be included in the department’s FY 2018/19 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 25
Project
Components &
Estimated
Timeline
Summer 2018 Design Project design & development
Fall 2018 Bid Process Project bidding & contract award
Spring 2019 Construction Project construction
Spring 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ 51,000$ -$ 51,000$ -$ -$ -$ -$ 51,000$
TOTAL SOURCE OF FUNDS -$ -$ 51,000$ -$ 51,000$ -$ -$ -$ -$ 51,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 51,000 - 51,000 - - - - 51,000
TOTAL GFAR -$ -$ 51,000$ -$ 51,000$ -$ -$ -$ -$ 51,000$
TOTAL USE OF FUNDS -$ -$ 51,000$ -$ 51,000$ -$ -$ -$ -$ 51,000$
LIBRARY TEEN DOOR INSTALLATION Project 821-2502
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 26
Project Name Library Carpet Replacement
Project Number 821-2503
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will replace large sections of the carpet squares in the children’s area that have started to
fail.
Location This project location is inside the library at 100 Villa Avenue.
Project
Background
The carpet in the children’s area of the library is starting to mat, lift, and stain from extensive foot
traffic, spilled food, and other accidents. This area of the library is where the young kids play, listen to
stories, and congregate for different activities on the carpet. Recent replacements of the furniture
upholstery have been completed due to stains and failure, and this project will help complete the
restoration of the space back to a high service level.
Operating
Budget Impacts
The project will use staff time for construction management and inspection. The staff time for this
project will be included in the department’s FY 2018/19 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 27
Project
Components &
Estimated
Timeline
Winter 2018 Design Project design & development
Spring 2019 Bid Process Project bidding & contract award
Summer 2019 Construction Project construction
Summer 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ -$ 56,500$ 56,500$ -$ -$ -$ -$ 56,500$
TOTAL SOURCE OF FUNDS -$ -$ -$ 56,500$ 56,500$ -$ -$ -$ -$ 56,500$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - 56,500 56,500 - - - - 56,500
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - - - - - - - -
TOTAL GFAR -$ -$ -$ 56,500$ 56,500$ -$ -$ -$ -$ 56,500$
TOTAL USE OF FUNDS -$ -$ -$ 56,500$ 56,500$ -$ -$ -$ -$ 56,500$
LIBRARY CARPET REPLACEMENT 821-2503
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 28
TOWN-WIDE
Project Name Town Beautification
Project Number 821-2002
Department Parks & Public Works Project Manager Environmental Specialist:
Marina Chislett
Description This project funds Town-wide beautification projects on an annual, as-needed basis.
Location This project location is Town-wide.
Project
Background
The Town Beautification Program was established to provide improvements to enhance the Town’s
beauty, particularly along public streets, sidewalks, and other Town property.
One example is the Town’s Outside the Box Program which enhances the character of the community
by adding artwork to utility boxes that are often targeted by graffiti vandals. Selected artwork
contains environmental sustainability messages that include: alternative transportation, clean energy,
clean creeks, community sustainability, and healthy lifestyles. In FY 2017/18 four utility boxes were
added to bring the total to 17, and another four are planned in FY 2018/19.
Operating
Budget Impacts
The project will use staff time for program management and inspection. The staff time for this project
will be included in the department’s FY 2018/19 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 29
Project
Components &
Estimated
Timeline
Winter 2018 Design Project design & development
Summer 2019 Construction Project construction
Summer 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR 87,593$ -$ -$ 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ 162,593$
TOTAL SOURCE OF FUNDS 87,593$ -$ -$ 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ 162,593$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 87,593 - - 15,000 15,000 15,000 15,000 15,000 15,000 162,593
TOTAL GFAR 87,593$ -$ -$ 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ 162,593$
TOTAL USE OF FUNDS 87,593$ -$ -$ 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ 162,593$
TOWN BEAUTIFICATION PROJECTS Project 821-2002
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 30
HWY 9
E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV
Project Name Youth Recreation Center HVAC
Replacement
Project Number 821-2113
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will replace the existing HVAC unit at the Youth Recreation Center.
Location This project location is at the Youth Recreation Center at 123 E. Main Street.
Project
Background
The HVAC package unit located on the roof of the Youth Recreation Center has reached the end of its
useful life. This project will remove the existing unit with a crane, and then install a new HVAC unit in
its place. All mechanical connections will be made completing a turn-key project.
Operating
Budget Impacts
The project will use staff time for construction management and inspection. The staff time for this
project will be included in the department’s FY 2018/19 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 31
Project
Components &
Estimated
Timeline
Winter 2018 Design Project design & development
Spring 2019 Bid Process Project bidding & contract award
Summer 2019 Construction Project construction
Summer 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ -$ 22,600$ 22,600$ -$ -$ -$ -$ 22,600$
TOTAL SOURCE OF FUNDS -$ -$ -$ 22,600$ 22,600$ -$ -$ -$ -$ 22,600$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 22,600 22,600 - - - - 22,600
TOTAL GFAR -$ -$ -$ 22,600$ 22,600$ -$ -$ -$ -$ 22,600$
TOTAL USE OF FUNDS -$ -$ -$ 22,600$ 22,600$ -$ -$ -$ -$ 22,600$
YOUTH RECREATION CENTER HVAC UNIT REPLACEMENT 821-2205
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 32
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 33
LO
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LOS GATOS BLVDE MAIN STHWY 17HWY 17N SANTA CRUZ AVWINCHESTER BLVDBLOSSOM HILL RDLOS GATOS BLVDHW
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LOS GATOS-ALMADEN RD
UNIVERSITY AVWEDGEWOOD
KNOWLES
A, B,
C, F
D, E
G, H AND I ARE TOWN-WIDE PROJECTS
PROJECT LOCATIONS
A Information System Upgrade
B Audio/Video System Upgrade
C Town-Wide Document Imaging Project
D Engineering Document Archiving
E Police & PPW Interoperability Radio Project
F
Silicon Valley Regional Interoperability Project (SVRIP)
Service
G Neighborhood Emergency Preparedness
H EOC Communication Upgrade
I IT Disaster Recovery Improvements
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 34
PROGRAM SECTION DIRECTORY PAGE
6101 Information System Upgrade E – 36
6001 Audio/Video System Upgrade E – 38
6003 Town-Wide Document Imaging Project E – 40
2305 Engineering Document Archiving E – 42
2402 Police & PPW Interoperability Radio Project E – 44
6305 Silicon Valley Regional Interoperability Project (SVRIP) Service E – 46
6306 Neighborhood Emergency Preparedness E – 48
6103 EOC Communication Upgrade E – 50
6104 IT Disaster Recovery Improvements E – 52
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 35
The Equipment Projects section contains Capital Improvement Program projects that provide new equipment; or replace,
improve, or upgrade existing Town equipment.
This section does not have ongoing equipment programs; all projects are considered one-time projects. One-time
equipment capital improvement projects are prioritized based on service level considerations, available funding sources,
project costs, and community impacts.
Los Gatos does not have a designated funding source for new equipment or the replacement or upgrading of existing
equipment; however, grants are pursued and utilized when available.
EQUIPMENT PROJECTS SUMMARY
Carryforward Projects
6101 Information System Upgrade 402,215$ 172,785$ -$ -$ -$ -$ 575,000$
6001 Audio/Video System Upgrade 68,048 42,552 - - - - 110,600
6003 Town-wide Document Imaging Project 198,011 16,990 - - - - 215,000
2305 Engineering Document Archiving 8,284 51,716 - - - - 60,000
2402 Police & PPW Interoperability Radio Project 508,459 87,221 - - - - 595,680
6305 Silicon Valley Regional Interoperability Project (SVRIP) Service 395,027 63,601 - - - - 458,628
New Projects
6103 EOC Communications Upgrade - 50,000 - - - - 50,000
6104 IT Disaster Recovery Improvements - 200,000 - - - - 200,000
6306 Neighborhood Emergency Preparedness - 50,000 - - - - 50,000
Total Equipment Projects 1,580,043$ 734,865$ -$ -$ -$ -$ 2,314,909$
Total
Budgeted
2019/20
Budget
2020/21
Budget
2021/22
Budget
2022/23
Budget
EQUIPMENT PROJECT SUMMARY BY PROGRAM
Expended Through
2017/18
2018/19 Budget &
Carryfwd*
FY 2018/19- 2022/23 CAPITAL IMPROVEMENT PROGRAM
Total FY 2017/18 Carryforward $334,865
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 36
Project Name Information System Upgrade Project Number 841-6101
Department Finance Project Manager Finance Director: Stephen
Conway
Description This project upgrades the Town’s existing financial/human resources information database,
enhancing its reporting system and providing future web-based online services. This project will be
coordinated with the upgrade of the Town’s existing permit tracking system.
Location The project will enhance the information systems used by the Finance, Human Resources, and
Building Departments. Purchased computer hardware will be located in the IT Department, 110 E.
Main Street.
Project
Background
In FY 2008/09, staff completed a significant portion of a multi-year financial information system
upgrade. This project involved the conversion of General Ledgers, Payroll, Budget, and Human
Resources modules, followed by the implementation of the Cashiering and Business License modules.
Planned for FY 2018/19 required system upgrade, online-timesheet management, completion of the
fixed asset module, and continuation of electronic commerce, including online permitting and
business license applications.
Operating
Budget Impacts
The remaining project balance is estimated to be $72,785. It is anticipated that the maintenance
costs for the Finance/Human Resources information system would be approximately $40,000
annually, which has been incorporated into the FY 2018/19 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 37
Project
Components &
Estimated
Timeline
Fall 2018 System
Implementation
Upgrade and test data migration and functionality of
financial/human resources information database
Spring 2019 System
Implementation
Develop and test fixed assets, electronic commerce, and
electronic timesheet functions.
Summer 2019 Implement data migration
Spring 2020 System
Implementation
Implementation of electronic commerce, and electronic
timesheet functions.
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Transfer from MIS 394,421$ 7,794$ 72,785$ 100,000$ 172,785$ -$ -$ -$ -$ 575,000$
TOTAL SOURCE OF FUNDS 394,421$ 7,794$ 72,785$ 100,000$ 172,785$ -$ -$ -$ -$ 575,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services 394,421 7,794 72,785 100,000 172,785 - - - - 575,000
Project Construction Expenses - - - - - - - - - -
TOTAL GFAR 394,421$ 7,794$ 72,785$ 100,000$ 172,785$ -$ -$ -$ -$ 575,000$
TOTAL USE OF FUNDS 394,421$ 7,794$ 72,785$ 100,000$ 172,785$ -$ -$ -$ -$ 575,000$
INFORMATION SYSTEM UPGRADE Project 841-6101
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 38
Project Name Audio/Video System Upgrade Project Number 841-6001
Department Town Manager Project Manager IT Manager: Chris Gjerde
Description This project provides for the replacement and/or upgrade of Council Chamber video, audio/visual,
and other applicable equipment used for televised and non-televised public meetings.
Location The video production system is located in the audio/video equipment room at the Civic Center, 110 E.
Main Street, and involves various electronic equipment required to cablecast public meetings and
make presentations.
Project
Background
In FY 2008/09, the audio/visual equipment located in the Town Council Chambers was upgraded to
meet the needs at that time. The maintenance of the video production equipment is now the
responsibility of KCAT, who receives Public, Educational, and Governmental (PEG) fees, provided by
local cable operators for this purpose. The remaining funds in this project will be used to replace
and/or upgrade the Town’s A/V equipment in the Council Chambers, as needed. Staff will also
explore the availability of additional audio/visual meeting management enhancements.
Operating
Budget Impacts
This Audio/Video System Upgrade project is funded in the GFAR Fund. It is unknown at this time
which replacements or upgrades will be required during FY 2018/19. Staff oversight of this project
will be included in the FY 2018/19 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 39
Project
Components &
Estimated
Timeline
Fiscal Year
18/19
Monitoring
As needed.
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR 52,440$ 15,608$ 42,552$ -$ 42,552$ -$ -$ -$ -$ 110,600$
TOTAL SOURCE OF FUNDS 52,440$ 15,608$ 42,552$ -$ 42,552$ -$ -$ -$ -$ 110,600$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment 52,440 15,608 42,552 - 42,552 - - - - 110,600
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - - - - - - - -
TOTAL GFAR 52,440$ 15,608$ 42,552$ -$ 42,552$ -$ -$ -$ -$ 110,600$
TOTAL USE OF FUNDS 52,440$ 15,608$ 42,552$ -$ 42,552$ -$ -$ -$ -$ 110,600$
AUDIO / VIDEO SYSTEM UPGRADE Project 841-6001
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 40
Project Name Town-Wide Document Imaging Project Project Number 841-6003
Department Community Development/Police Project Manager Community Development
Director: Joel Paulson
Description This is the continuation of the first phase of a Town-wide project to convert existing microfiche and
paper files to electronic storage and provide desktop access.
Location Town of Los Gatos Civic Center complex, 110 E. Main Street.
Project
Background
The Community Development Department has an immediate need to provide electronic storage and
retrieval of many archived documents. The electronic retrieval system will allow immediate access to
all building and planning files for members of the Community Development Department via desktop
access. Following implementation, priorities will be identified to expand document imaging to other
departments, subject to available funding.
Operating
Budget Impacts
The Community Development Department collects permit fees, a portion of which will be used to
offset some costs for document storage.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 41
Project
Components &
Estimated
Timeline
FY 2018/19 Production Continue document conversion of Building and Planning
Division files.
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Transfer from MIS 198,011$ -$ 16,990$ -$ -$ -$ -$ -$ -$ 215,000$
TOTAL SOURCE OF FUNDS 198,011$ -$ 16,990$ -$ -$ -$ -$ -$ -$ 215,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 198,011 - 16,990 - 16,990 - - - - 215,000
TOTAL GFAR 198,011$ -$ 16,990$ -$ 16,990$ -$ -$ -$ -$ 215,000$
TOTAL USE OF FUNDS 198,011$ -$ 16,990$ -$ 16,990$ -$ -$ -$ -$ 215,000$
TOWN-WIDE DOCUMENT IMAGING PROJECT Project 841-6003
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 42
HW
Y
9
E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV
Project Name Engineering Document Archiving
Project Number 821-2305
Department Parks & Public Works Project Manager Assistant PPW Director: Lisa
Petersen
Description This project will scan and archive all engineering record documents such as as-builts, federal and
state funded capital improvement projects, and recorded documents, all of which are currently
stored in paper format.
Location This project is located at the Engineering Services office, which is at 41 Miles Avenue.
Project
Background
Currently, most files are kept in a hard copy format in the Engineering Services office. These hard
copies have become damaged due to age and need to be preserved through archiving to maintain
pertinent records. By digitally archiving these documents, searching through records becomes much
more efficient. It is anticipated that this project will be implemented over four fiscal years, starting in
FY 2014/15 and completion estimated in FY 2019/20.
Operating
Budget Impacts
This project will use staff time for management. The staff time for this project is included in the
Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 43
Project
Components &
Estimated
Timeline
Summer 2015 Design Project development
Fall 2015 Bid process Project bidding & contract award
Summer 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR 8,284$ -$ 51,716$ -$ 51,716$ -$ -$ -$ -$ 60,000$
TOTAL SOURCE OF FUNDS 8,284$ -$ 51,716$ -$ 51,716$ -$ -$ -$ -$ 60,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 8,284 - 51,716 - 51,716 - - - - 60,000
TOTAL GFAR 8,284$ -$ 51,716$ -$ 51,716$ -$ -$ -$ -$ 60,000$
TOTAL USE OF FUNDS 8,284$ -$ 51,716$ -$ 51,716$ -$ -$ -$ -$ 60,000$
ENGINEERING DOCUMENT ARCHIVING Project 821-2305
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 44
Project Name Police & PPW Interoperability Radio
Project
Project Number 821-2402
Department Police Project Manager Captain D’Antonio &
Superintendent Steve Regan
Description This project will update the existing police radio system to be compatible with the regional
interoperability requirements. The project will replace current mobile and portable radios with new
digital P25 compliant equipment using a 700 Mhz. spectrum.
Location This project is located at Police Administration Building.
Project
Background
The Town is a member of a County-wide joint powers authority which is moving forward with an
aggressive program for regional interoperability of public safety communications for police and fire
services across all jurisdictions. The Town’s Police Department has taken steps to update their radio
system to be compatible with this regional interoperability requirement.
In advance of the upgrade of the existing police radio system, the Police Department moved forward
with Communications Center upgrades that will be compatible with the new police radio system.
New digital radio consoles were installed in November 2014 and were purchased through an
agreement with the County of Santa Clara to obtain the best pricing. The Police Department is
working with other County law enforcement agencies to obtain best possible pricing for the mobile
and portable radios.
The Parks and Public Works Department staff also uses a similar radio system in order to
communicate with public safety officials and requires it as part of day-day operations. In order to be
compatible with these radio system changes, Park and Public Works Department’s radio system is
being updated and the Building Inspectors are being added to the system.
Operating
Budget Impacts
Staff oversight of this project will be included in the FY 2018/19 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 45
Project
Components &
Estimated
Timeline
Spring 2017 Bid process Project bidding & contract award
Winter 2018 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2017/18
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR 268,423$ 126,604$ 63,601$ -$ 63,601$ -$ -$ -$ -$ 458,628$
TOTAL SOURCE OF FUNDS 268,423$ 126,604$ 63,601$ -$ 63,601$ -$ -$ -$ -$ 458,628$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2017/18
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 268,423 126,604 63,601 - 63,601 - - - - 458,628
TOTAL GFAR 268,423$ 126,604$ 63,601$ -$ 63,601$ -$ -$ -$ -$ 458,628$
TOTAL USE OF FUNDS 268,423$ 126,604$ 63,601$ -$ 63,601$ -$ -$ -$ -$ 458,628$
SILICON VALLEY REGIONAL INTEROPERABILITY PROJECT (SVRIP) SERVICE Project 841-6305
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 46
Project Name Silicon Valley Regional Interoperability
Project (SVRIP) Service
Project Number 841-6305
Department Police Project Manager Captain D’Antonio
Description This project will update the existing police radio system infrastructure to be compatible with the
regional interoperability requirements.
Location Town of Los Gatos Civic Center Complex, 110 E Main Street and the Town of Los Gatos Police
Operations Building, 15900 Los Gatos Boulevard.
Project
Background
The Silicon Valley Radio Interoperability Authority (SVRIA) in conjunction with the City Managers
Association and the County Chiefs Association is moving towards a program for regional
interoperability of public safety communications for police, fire services, and public works across all
jurisdictions. The Police Department, in conjunction with other public safety agencies within Santa
Clara County, will be contributing to radio system infrastructure for a period of three years to allow
for interoperability of public safety communications regionally.
Operating
Budget Impacts
Staff oversight of this SVRIP project will be included in the FY 2018/19 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 47
Project
Components &
Estimated
Timeline
Summer 2015 Design Project development
Winter 2016 Bid process Project bidding & contract award
Winter 2018 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR 268,423$ 126,604$ 63,601$ -$ 63,601$ -$ -$ -$ -$ 458,628$
TOTAL SOURCE OF FUNDS 268,423$ 126,604$ 63,601$ -$ 63,601$ -$ -$ -$ -$ 458,628$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 268,423 126,604 63,601 - 63,601 - - - - 458,628
TOTAL GFAR 268,423$ 126,604$ 63,601$ -$ 63,601$ -$ -$ -$ -$ 458,628$
TOTAL USE OF FUNDS 268,423$ 126,604$ 63,601$ -$ 63,601$ -$ -$ -$ -$ 458,628$
SILICON VALLEY REGIONAL INTEROPERABILITY PROJECT (SVRIP) SERVICE Project 841-6305
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 48
TOWN-WIDE
Project Name Neighborhood Emergency Preparedness Project Number 841-6306
Department Town Manager Office/PD Project Manager Assistant Town Manager, Arn
Andrews
Description This project upgrades and adds Neighborhood Incident Command Posts (NICPs) for deployment in the
Town’s Community Emergency Response Team (CERT) neighborhood sectors.
Location The project will enhance and deploy additional NICPs throughout the Town’s thirteen geographic
CERT neighborhoods.
Project
Background
The Town has identified thirteen distinct CERT geographic neighborhoods. CERT is a critical element
of the Towns ability to adequately address any large scale disaster. CERT members go through
extensive training in order to facilitate and provide emergency response capabilities in their
immediate neighborhoods. For CERT teams to function effectively they require prepositioned NICPs
within their CERT geographic area. The NICPs store critical medical, safety, communication and other
necessary equipment to adequately address the immediate needs of a neighborhood in an
emergency. The Town currently has seven NICPs in various states of preparedness.
Operating
Budget Impacts
This project will use staff time for management. The staff time for this project is included in the FY
2018/19 Operating Budget.
.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 49
Project
Components &
Estimated
Timeline
Summer 2018 Design Project development
Fall 2018 Procurement Procurement of Equipment and Installation
Spring 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ -$ 50,000$ 50,000$ -$ -$ -$ -$ 50,000$
TOTAL SOURCE OF FUNDS -$ -$ -$ 50,000$ 50,000$ -$ -$ -$ -$ 50,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 50,000 50,000 - - - - 50,000
TOTAL GFAR - - - 50,000 50,000 - - - - 50,000
TOTAL USE OF FUNDS -$ -$ -$ 50,000$ 50,000$ -$ -$ -$ -$ 50,000$
NEIGHBORHOOD EMERGENCY PREPAREDNESS Project 841-6306
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 50
TOWN-WIDE
Project Name EOC Communications Upgrade Project Number 841-6103
Department Town Manager Office/IT/PD Project Manager Assistant Town Manager, Arn
Andrews
Description This project upgrades identified deficiencies in the Town’s Emergency Operations Center (EOC)
communication capabilities.
Location The project will enhance the communication systems within the EOC to create better interoperability
between Town staff, Public Safety and citizen volunteers in the event of an emergency.
Project
Background
The recent wildfire disasters in California and lessons learned from prior Town emergency
preparedness exercises continue to identify a lack of adequate communications as a major flaw in
emergency responses. Without robust EOC communication capabilities the situational awareness
necessary to adequately assess, and respond to, an operational area in the event of an emergency is
severely compromised. Staff is seeking to create multiple seamless communication channels between
the Town EOC, County EOC, Town Public Safety staff, Town PPW staff, Town CDD staff and CERT
volunteers.
Operating
Budget Impacts
This project will use staff time for management. The staff time for this project is included in the FY
2018/19 Operating Budget.
.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 51
Project
Components &
Estimated
Timeline
Summer 2018 Design Project development
Fall 2018 Procurement Procurement of equipment and installation
Spring 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ -$ 50,000$ 50,000$ -$ -$ -$ -$ 50,000$
TOTAL SOURCE OF FUNDS -$ -$ -$ 50,000$ 50,000$ -$ -$ -$ -$ 50,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 50,000 50,000 - - - - 50,000
TOTAL GFAR -$ -$ -$ 50,000$ 50,000$ -$ -$ -$ -$ 50,000$
TOTAL USE OF FUNDS -$ -$ -$ 50,000$ 50,000$ -$ -$ -$ -$ 50,000$
EOC COMMUNICATION UPGRADE Project 841-6103
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 52
TOWN-WIDE
Project Name IT Disaster Recovery Improvements Project Number 841-6104
Department IT Project Manager IT Manager: Chris Gjerde
Description This project upgrades the Town’s existing Information Technology infrastructure including windows
servers, storage, and network switches.
Location The project will enhance the IT systems used by all Town departments at all locations. Purchased
computer hardware will be located at 110 E. Main Street and 15900 Los Gatos Boulevard
Project
Background
Annually staff evaluates and replaces older servers and network infrastructure to ensure reliable
operation. In FY 2017/18, staff began an IT disaster recovery inventory, identifying many areas to
improve our disaster preparedness posture and increasing efficiencies with more modern
infrastructure design. These improvements to IT infrastructure require more than a simple staggered
replacement of a small percentage of servers. Improvements include Hypervisor Server Clusters and
Replication, redundant Storage Area Networks, and Public Cloud DR Data Center
Operating
Budget Impacts
This project will use staff time for management. The staff time for this project is included in the FY
2018/19 Operating Budget.
.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 53
Project
Components &
Estimated
Timeline
Summer 2018 Design Project development
Fall 2018 Procurement Procurement of equipment and installation
Spring 2019 Completion Project completion
Prior Yrs
Actuals
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Transfer from MIS -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$
TOTAL SOURCE OF FUNDS -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$
Prior Yrs
Actuals
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - -
Consultant Services - - - - - - - - -
Project Construction Expenses - - 200,000 200,000 - - - - 200,000
TOTAL GFAR -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$
TOTAL USE OF FUNDS -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$
IT DISASTER RECOVERY IMPROVEMENTS Project 841-6104
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 54