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212-216 N. Santa Cruz Ave - Staff Report and Exhibits 1-4PREPARED BY: JOCELYN SHOOPMAN Associate Planner Reviewed by: Planning Manager and Community Development Director 110 E. Main Street Los Gatos, CA 95030 ● 408-354-6874 www.losgatosca.gov TOWN OF LOS GATOS PLANNING COMMISSION REPORT MEETING DATE: 04/25/2018 ITEM NO: 3 DATE: APRIL 17, 2018 TO: PLANNING COMMISSION FROM: JOEL PAULSON, COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: CONDITIONAL USE PERMIT APPLICATION U-16-001. PROJECT LOCATION: 212-216 N. SANTA CRUZ AVENUE. PROPERTY OWNER: MCCARTHY SANTACRUZ AVE, LLC. APPLICANT: SOUL CYCLE. REQUIRED SIX-MONTH REVIEW FOR THE APPROVED CONDITIONAL USE PERMIT FOR A NEW FITNESS STUDIO (SOUL CYCLE) WITH GROUP EXERCISE CLASSES ON PROPERTY ZONED C-2. APN 529-04-085. RECOMMENDATION: Accept the report for the required six-month review of the approved Conditional Use Permit for a new fitness studio (Soul Cycle) with group exercise classes. PROJECT DATA: General Plan Designation: Central Business District Zoning Designation: Central Business District, C-2 Applicable Plans & Standards: Redevelopment Plan, Commercial Design Guidelines, General Plan Parcel Size: 11,300 square feet Surrounding Area: Existing Land Use General Plan Zoning North Commercial Central Business District C-2 East Parking Lot CBD C-2 South Commercial Central Business District C-2 West Commercial Central Business District C-2 PAGE 2 OF 2 SUBJECT: 212-216 N. SANTA CRUZ AVENUE/U-16-001 DATE: APRIL 17, 2018 N:\DEV\PC REPORTS\2018\NSC 212-216_6 Mo Review.docx 4/17/2018 12:15 PM BACKGROUND: On April 27, 2016, the Planning Commission voted to deny the Conditional Use Permit (CUP) application. The decision of the Planning Commission was appealed by the applicant on May 6, 2016. The appeal was considered by the Town Council on June 21, 2016. The Council granted the appeal and approved the CUP, making the finding that the matter raised a policy issue and placed additional conditions of approval on the CUP, including a six-month review before the Planning Commission to review the applicant’s compliance with the conditions of approval (Exhibit 2, Condition 8). COMPLIANCE: Neither the Town’s Community Development Department, the Police Department, nor the applicants have received any complaints regarding parking, the number of students, intervals between classes during peak hours, or hours of operation. The applicant has submitted a letter describing how they have complied with the conditions of approval and described that they have not received any complaints or issues regarding compliance with the CUP (Exhibit 3). PUBLIC COMMENTS: Staff mailed a public notice to property owners and occupants within 300 feet of the subject property. Public comments received by 11:00 a.m., Friday, April 20, 2018, are included in Attachment 4. RECOMMENDATION: Staff recommends the Planning Commission accept the staff report and find that Soul Cycle is in compliance with the conditions of the CUP. EXHIBITS: 1. Location Map 2. Existing Conditions of Approval (six pages) 3. Letter from the Applicant (four pages) 4. Public Comments received by 11:00 a.m., Friday, April 20, 2018 Distribution: McCarthy Santa Cruz Ave, LLC, 210 Almendra Ave, Los Gatos, CA 95030 Paul Fusco, Soul Cycle, 609 Greenwich Street, New York, NY 10014 TAIT AVBA C H M A N A V TAIT AVMILES A V AL M E N D R A A V BOYER L N MUL L E N A V PETTIC O A T NICH O L S O N A V BENTLE Y A VVILLAGE LNSTATION WYUNIVERSITY AVUNIVERSITY AVN SANTA CRUZ AVN SANTA CRUZ AVN CREEK TRAILEDELEN AVHWY 17WRAIGHT AVMILES AVVICTORY LNLN BEAN A V GRAY S L N ROYC E S TWILDER AVLYNDON AVELM S T EDELEN AVSARATO G A R D LOS G A T O S - 212-216 N. Santa Cruz Avenue Ü 0 0.250.125 Miles EXHIBIT 1 This Page Intentionally Left Blank EXHIBIT 2 CONDITIONS OF APPROVAL – June 21, 2016 212-216 N. Santa Cruz Avenue Architecture and Site Application S-16-002 Conditional Use Permit Application U-16-001 Requesting approval of exterior modifications to an existing commercial building and approval for a new fitness studio (Soul Cycle) with group exercise classes on property zoned C-2. APN 529-04-085. PROPERTY OWNER: McCarthy Santa Cruz Ave, LLC APPLICANT: Luba Senatorova TO THE SATISFACTION OF THE DIRECTOR OF COMMUNITY DEVELOPMENT: Planning Division 1. APPROVAL: This application shall be completed in accordance with all of the conditions of approval and in substantial compliance with the approved plans. Any changes or modifications to the approved plans shall be approved by the Community Development Director, DRC or the Planning Commission, or Town Council depending on the scope of the changes. 2. EXPIRATION: The approval will expire two years from the approval date pursuant to Section 29.20.320 of the Town Code, unless the approval has been vested. 3. USE: The approved use is for group fitness classes. 4. NUMBER OF STUDENTS: The maximum number of students is limited to 57. 5. NUMBER OF INSTRUCTORS: The maximum number of instructors on-site at any given time is limited to five. 6. HOURS OF OPERATION: Maximum hours of operation are 5:30 a.m. to 10:00 p.m. Monday through Friday and 7:00 a.m. to 9:00 p.m. Saturday and Sunday. 7. SIGN PERMIT: A Sign Permit from the Los Gatos Community Development Department must be obtained prior to any changes to existing signs or installation of new signs. 8. CERTIFICATE OF USE AND OCCUPANCY: A Certificate of Use and Occupancy from the Los Gatos Community Development Department must be obtained prior to commencement of use. 9. BUSINESS LICENSE: A business license from the Town of Los Gatos Finance Department must be obtained prior to the commencement of any new or change of use. 10. TOWN INDEMNITY: Applicants are notified that Town Code Section 1.10.115 requires that any applicant who receives a permit or entitlement from the Town shall defend, indemnify, and hold harmless the Town and its officials in any action brought by a third party to overturn, set aside, or void the permit or entitlement. This requirement is a condition of approval of all such permits and entitlements whether or not expressly set forth in the approval, and may be secured to the satisfaction of the Town Attorney. 11. COMPLIANCE MEMEMORANDUM: A memorandum, in compliance with standard Town practice, shall be prepared and submitted with the building permit detailing how the conditions of approval will be addressed. Building Division 12. PERMITS REQUIRED: A Building Permit shall be required for alterations and Tenant Improvements to the existing commercial building. Separate permits are required for electrical, mechanical, and plumbing work as necessary. 13. CONDITIONS OF APPROVAL: The Conditions of Approval must be blue-lined in full on the cover sheet of the construction plans. A Compliance Memorandum shall be prepared and submitted with the building permit application detailing how the Conditions of Approval will be addressed. 14. SIZE OF PLANS: Four sets of construction plans, maximum size 24” x 36”. 15. TITLE 24 ENERGY COMPLIANCE: All required California Title 24 Energy Compliance Forms must be blue-lined (i.e. sticky backed) onto the plans including lighting compliance and mandatory measures. 16. TITLE 24 ACCESSIBILITY – COMMERICAL: For any proposed tenant improvements, on-site parking and general path of travel shall comply with the latest California Title 24 Accessibility Standards. Work shall include, but not be limited to, accessibility to building entrances from parking facilities and sidewalks. The building shall be upgraded to comply with the latest California Title 24 Accessibility Standards. Necessary work shall be first investigated and then confirmed by Town staff. See Advisory Comment 10.b. 17. APPROVALS REQUIRED: The project requires the following departments and agencies approval before issuing a building permit: a. Community Development – Planning Division: Jocelyn Puga (408) 354-6875 b. Santa Clara County Fire Department: (408) 378-4010 c. West Valley Sanitation District: (408) 378-2407 (for sanitary drainage system alterations). 18. ADVISORY COMMENTS FOR TENANT IMPROVEMENTS: a. In addition to all new work complying with the Code for accessibility, when existing buildings are altered or remodeled they must be made accessible to persons with physical disabilities in accordance with the CBC Section 11B-202, “Accessibility for Existing Buildings”. Existing accessibility features and/or elements required to be accessible in order of priority include: (a) Accessible main entrance with required signage and proper door hardware that does not require tight grasping; (b) Accessible route to altered area (including parking space and path of travel from public way, compliant ramp, and necessary signage; (c) Accessible Restrooms; (d) Accessible indoor and outdoor seating; (e) Exercise equipment shall be accessible per CBC Section 11B-236. b. Where the cost of alterations or remodeling is less than a threshold amount (currently at $150,244.00) and the cost to provide all those features listed above is disproportionate to the improvement costs (i.e. more than 20% of the budget), then the Owner is only required to provide disabled access upgrades to 20% of the budget cost for alterations with the approval of the Building Official. Please obtain the Town 20% Rule Form from the Town Permit Counter or download from the Town of Los Gatos website at www.losgatosca.gov and completely fill it out showing all the required upgrades that will be provided and their costs. This form must be permanently affixed (i.e. blue-lined, sticky-backed) to the plans. c. Exiting and Occupant Load shall be in strict compliance with California Building Code Chapter 10. d. Maintain a minimum aisle width of 36 inches. e. At the ramp landing outside the cycle exercise room, the handrails for the step down would need to extend 23 inches out toward the lockers and could prove to be an obstruction to walking in this area. Consider having the step down toward the front retail area. f. It appears that there may be a small Snack Shop in the front retail area. Depending on what is provided, clearance may be required from the Santa Clara County Environmental Health Department at (408) 918-3400. TO THE SATISFACTION OF THE DIRECTOR OF PARKS AND PUBLIC WORKS: Engineering Division 19. GENERAL: All public improvements shall be made according to the latest adopted Town Standard Plans, Standard Specifications and Engineering Design Standards. All work shall conform to the applicable Town ordinances. The adjacent public right-of-way shall be kept clear of all job-related dirt and debris at the end of the day. Dirt and debris shall not be washed into storm drainage facilities. The storing of goods and materials on the sidewalk and/or the street will not be allowed unless an encroachment permit is issued. The Applicant's representative in charge shall be at the job site during all working hours. Failure to maintain the public right-of-way according to this condition may result in the Town performing the required maintenance at the Applicant's expense. 20. APPROVAL: This application shall be completed in accordance with all of the conditions of approval listed below and in substantial compliance with the latest reviewed and approved development plans. Any changes or modifications to the approved plans or conditions of approvals shall be approved by the Town Engineer. 21. CHANGE OF OCCUPANCY: Prior to initial occupancy and any subsequent change in use or occupancy of any non-residential condominium space, the buyer or the new or existing occupant shall apply to the Community Development Department and obtain approval for use determination and building permit and obtain inspection approval for any necessary work to establish the use and/or occupancy consistent with that intended. 22. ENCROACHMENT PERMIT: All work in the public right-of-way will require a Construction Encroachment Permit. All work over $5,000 will require construction security. It is the responsibility of the Applicant to obtain any necessary encroachment permits from affected agencies and private parties, including but not limited to, Pacific Gas and Electric (PG&E), AT&T, Comcast, Santa Clara Valley Water District, California Department of Transportation (Caltrans). Copies of any approvals or permits must be submitted to the Town Engineering Division of the Parks and Public Works Department prior to releasing any permit. 23. PUBLIC WORKS INSPECTIONS: The Applicant or their representative shall notify the Engineering Inspector at least twenty-four (24) hours before starting any work pertaining to on-site drainage facilities, grading or paving, and all work in the Town's right-of-way. Failure to do so will result in penalties and rejection of work that went on without inspection. 24. RESTORATION OF PUBLIC IMPROVEMENTS: The Applicant shall repair or replace all existing improvements not designated for removal that are damaged or removed because of the Applicant's operations. Improvements such as, but not limited to: curbs, gutters, sidewalks, driveways, signs, pavements, raised pavement markers, thermoplastic pavement markings, etc., shall be repaired and replaced to a condition equal to or better than the original condition. Any new concrete shall be free of stamps, logos, names, graffiti, etc. Any concrete identified that is displaying a stamp or equal shall be removed and replaced at the Contractor’s sole expense and no additional compensation shall be allowed therefore. Existing improvement to be repaired or replaced shall be at the direction of the Engineering Construction Inspector, and shall comply with all Title 24 Disabled Access provisions. The Applicant shall request a walk-through with the Engineering Construction Inspector before the start of construction to verify existing conditions. 25. STREET/SIDEWALK CLOSURE: Any proposed blockage or partial closure of the street and/or sidewalk requires an encroachment permit. Special provisions such as limitations on works hours, protective enclosures, or other means to facilitate public access in a safe manner may be required. 26. INSPECTION FEES: Inspection fees shall be deposited with the Town prior to the issuance of any Permit. 27. PARKING: Any proposed parking restriction must be approved by The Town of Los Gatos, Community Development Department. 28. SIDEWALK REPAIR: The Applicant shall repair and replace to existing Town standards any Villa Hermosa style sidewalk damaged now or during construction of this project. All new and existing adjacent infrastructure must meet current ADA standards. Villa Hermosa style sidewalk repair shall match existing color, texture and design, and shall be constructed per Town Standard Details. New concrete shall be free of stamps, logos, names, graffiti, etc. Any concrete identified that is displaying a stamp or equal shall be removed and replaced at the Contractor’s sole expense and no additional compensation shall be allowed therefore. The limits of sidewalk repair will be determined by the Engineering Construction Inspector during the construction phase of the project. The improvements must be completed and accepted by the Town before a Certificate of Occupancy for any new building can be issued. 29. CURB AND GUTTER REPAIR: The Applicant shall repair and replace to existing Town standards any curb and gutter damaged now or during construction of this project. All new and existing adjacent infrastructure must meet Town standards. New curb and gutter shall be constructed per Town Standard Details. New concrete shall be free of stamps, logos, names, graffiti, etc. Any concrete identified that is displaying a stamp or equal shall be removed and replaced at the Contractor’s sole expense and no additional compensation shall be allowed therefore. The limits of curb and gutter repair will be determined by the Engineering Construction Inspector during the construction phase of the project. The improvements must be completed and accepted by the Town before a Certificate of Occupancy for any new building can be issued. 30. CONSTRUCTION STREET PARKING: No vehicle having a manufacture’s rated gross vehicle weight exceeding ten thousand (10,000) pounds shall be allowed to park on the portion of a street which abuts property in a residential zone without prior to approval from the Town Engineer. 31. CONSTRUCTION HOURS: All subdivision improvements and site improvements construction activities, including the delivery of construction materials, labors, heavy equipment, supplies, etc., shall be limited to the hours of 8:00 a.m. to 8:00 p.m., weekdays and 9:00 a.m. to 7:00 p.m. weekends and holidays. The Town may authorize, on a case-by- case basis, alternate construction hours. The Applicant shall provide written notice twenty- four (24) hours in advance of modified construction hours. Approval of this request is at discretion of the Town. 32. CONSTRUCTION NOISE: Between the hours of 8:00 a.m. to 8:00 p.m., weekdays and 9:00 a.m. to 7:00 p.m. weekends and holidays, construction, alteration or repair activities shall be allowed. No individual piece of equipment shall produce a noise level exceeding eighty-five (85) dBA at twenty-five (25) feet from the source. If the device is located within a structure on the property, the measurement shall be made at distances as close to twenty-five (25) feet from the device as possible. The noise level at any point outside of the property plane shall not exceed eighty-five (85) dBA. 33. CONSTRUCTION MANAGEMENT PLAN: Prior to the issuance of any permits, the Applicant shall submit a construction management plan that shall incorporate at a minimum the Project Schedule, employee parking, materials storage area(s) and proposed outhouse location(s), as applicable. 34. WVSD (West Valley Sanitation District): Sanitary sewer laterals are televised by West Valley Sanitation District and approved by the Town of Los Gatos before they are used or reused. A Sanitary Sewer Clean-out is required for each property at the property line, or at a location specified by the Town. 35. SANITARY SEWER BACKWATER VALVE: Drainage piping serving fixtures which have flood level rims less than twelve (12) inches (304.8 mm) above the elevation of the next upstream manhole and/or flushing inlet cover at the public or private sewer system serving such drainage piping shall be protected from backflow of sewage by installing an approved type backwater valve. Fixtures above such elevation shall not discharge through the backwater valve, unless first approved by the Building Official. The Town shall not incur any liability or responsibility for damage resulting from a sewer overflow where the property owner or other person has failed to install a backwater valve as defined in the Uniform Plumbing Code adopted by the Town and maintain such device in a functional operation condition. Evidence of West Sanitation District’s decision on whether a backwater device is needed shall be provided prior to the issuance of a building permit. 36. SILT AND MUD IN PUBLIC RIGHT-OF-WAY: It is the responsibility of Contractor and homeowner to make sure that all dirt tracked into the public right-of-way is cleaned up on a daily basis. Mud, silt, concrete and other construction debris SHALL NOT be washed into the Town’s storm drains. 37. GOOD HOUSEKEEPING: Good housekeeping practices shall be observed at all times during the course of construction. All construction shall be diligently supervised by a person or persons authorized to do so at all times during working hours. The storing of goods and/or materials on the sidewalk and/or the street will not be allowed unless an encroachment permit is issued by the Engineering Division of the Parks and Public Works Department. The adjacent public right-of-way shall be kept clear of all job related dirt and debris at the end of the day. Dirt and debris shall not be washed into storm drainage facilities. The storing of goods and materials on the sidewalk and/or the street will not be allowed unless an encroachment permit is issued. The Applicant's representative in charge shall be at the job site during all working hours. Failure to maintain the public right-of-way according to this condition may result in penalties and/or the Town performing the required maintenance at the Applicant's expense. 38. COVERED TRUCKS: All trucks transporting materials to and from the site shall be covered. TO THE SATISFACTION OF THE SANTA CLARA COUNTY FIRE DEPARTMENT: 39. FIRE SPRINKLERS: Plans indicate the building is equipped with fire sprinklers. If this is the case, a separate review must be conducted by this office to ensure that the remodel will not affect the performance of the system. A State of California licensed (C-16) Fire Protection Contractor shall submit plans, calculations, a completed permit application and appropriate fees to this department for review and approval prior to beginning their work. CFC Sec. 903.2 as adopted and amended by LGTC N:\DEV\CONDITIONS\2016\NSC212-216.docx Jocelyn Shoopman Associate Planner Town of Los Gatos 11 0 E Main Street Los Gatos, CA 95030 To Whom It May Concern: March 26, 2018 RECEIVED MAR 2 6 2018 TOWN OF LOS GATOS PLANNING DIVISION Please be advised this letter serves as a 6-month response to the Conditional Use Permit Application U-16-001 for SoulCycle at 212 N. Santa Cruz Avenue . 1. NUMBER OF STUDENTS: The maximum number of students at a given time is 57. The attached internal booking system summary shows the total amount of bikes does not exceed 57. 2. NUMBER OF INSTRUCTORS: The maximum number of instructors on site is 5 (including staff) and that number has not increased or decreased since opening. 3. INTERVALS : We have maintained 30 minutes between classes during peak hours of 11AM and 4PM . The attached internal booking system summary shows the class spacing and our adherence to the condition as required. 4. HOURS OF OPERATION: We have maintained our allowed operating hours of 5:30AM- 1 O:OOPM Monday-Friday and 7 :00AM-9:00PM on Saturday and Sunday. The attached internal booking system summary shows we are maintaining these hours as required. 5. MARKETING: We are required to submit, in writing, marketing ideas to encourage customers to carpool, walk, or bike to classes. See attached promo that we have run since our studio has opened. This promo is displayed at our front desk reception on a daily basis . We offer FREE water and cycling shoes to anyone that walks, bikes or carpools to class . We have found this to be very receptive as a number of customers have taken advantage of the promo thus reducing the vehicular traffic to our studio. 6 . NEIGHBORHOOD OUTREACH: Upon opening of our studio in Los Gatos, we have established our studio manager, Natasha Malenko, as our point person for any complaints in the neighborhood. I can report back at this time that our studio nor our HQ office has received any complaints, issues or concerns in regards to parking, traffic or congestion. We will continue to have our studio manager as the point person for any feedback in the community. SOU.CYCLE liOL GREENWICH S. 1.J'YC . ..iUl 212 787 7685 SOUL-CYCLE COM EXHIBIT 3 March 26, 2018 Pl am happy to report back that we are meeting all condit ions of approval set out by the Town Council. We have taken this very seriously and our actions demonstrate that. We have had nothing but positive feedback from the community and as we continue to grow in customers we will maintain our CUP as required. Please feel free to contact me directly with any questions regarding this response at 646-632-3220 or by email : paul.fusco@soul-cycle.com Sr. Manager of Entitlements SoulCycle SOULCYCLE 609 GREENWICH s·r NYC 10014 212 787 7685 . SOUL-CYCLE COM .+ .+ Booking > Los Gatos Today Mar 26th 9:45am • Sarah 5:30pm • Casey 6:30pm • Kamello con,p .. NJ Monday Mar 26 9:45am-- 5:30pm -Casey 6:30pm -Kamelle Tuesday Mar 27 6:00am • Selah 8:45am. Casey 6:30pm • Sarah Wednesday Mar 28 9:45am • K8melle 5:llOPlll·C-, 6:30pm • Kamale Thursday Mar 29 6:00am • Sarah 9:45am • Casey 6:30pm • S8rah Friday Mar 30 9:45111n • Casey 12:15pm -Sarah Saturday Mar 31 8:30om • Sarah 9:300m • Casey 11 :ooam • Sareh SundayApr1 8:3Dam·~ 9:30em · Kamel, 11 :OOom · S8rah MondayApr.2 9:45am • Sarah Find a Rider > Mon. March 26 -9:45AM SoulCycle (12) Add New Rider .. ..-... ,. ------27 I 26 i ' 23 ) \ \ , ·,_,_ .. ,,. ._, ... ~ RELEASE HOLD HOLD .,.---....,_ ,..-~·"'· ( 25 ) ( 22 ) HOLD HOLD ,,.-..,_ : .... -...... , t 24 ) l 21 i \ ... __ .... ,. __ j HOLD HOLD ( 11 ) ( 10 '; 9 , __ .... , HOLD HOLD ONem 36 Massey HOLD ,. /-·· .... , ' 48 ) ( 47 ) '•,,_ . , ... __ ..... HOLD HOLD HOLD \ 66 J ,·;· J ,1·64 ') HOLD HOLD HOLD r:-'1 \. I HOI.D 35 ZMlnic 46 Yomihara ( 63 , " HOLD H~rris HOLD HOLD 34 ( 33 I 32 $1i!ylnor HOLD HOLD HOLD 52 Roth Reddy 42 08\'IS ( s, I HOLD MOpm . Casey 6:30pm • Kamelle Slaff SunerSoul Elcl. Bllrg Fm Ride Compa~n Mlostone Class Actions Notes SuperSoul (OJ Missed Soul (1) Comped Riders (0) Milestone Riders (4) Waltl/st(O) lOB .176.21.35 .. --., ~~_4.,) HOLD /'-, ( 13 ) '··-~·,.,. HOLD ,,,,..~~-... I ' \ 12 l \ ·, ...... ·" HOLD 4 3 RaEASE Bostrom Tcpplng HOLD .~-'\ i_ 41 } HOLD HOLD ...----.. ( ao ) 49 HOLD RELEASE ....... -, 17 I 20 ) ' RaEASE HOLD ,,,---.... 16 ! 19 ) RELEASE HOLO ,,.----, •. ,..---..__ \.~11) ( 18 'j \-_ ... HOLD HOLD /"-, /'~-'\ r 2 \ r , ; ' _,,.,.. ·-...... HOLO ....... ___ . HOLD 39 RELEASE HOLD HOLD PJu 1 Did you know ... When you carpool, ride your bike or walk to the studio, you'll receive free shoes and water for yolsr next ride! Offer valid for Los Gatos only PUBLIC COMMENT Public comments received by 11:00 a.m., Friday, April 20, 2018 NONE EXHIBIT 4 This Page Intentionally Left Blank