Item 4 - Annual Curb, Gutter, and Sidewalk Maintenance
PREPARED BY: Lisa Petersen
Assistant Public Works Director/Town Engineer
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Parks and
Public Works Director
110 E. Main Street Los Gatos, CA 95030 ● (408) 354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 09/17/2019 ITEM NO: 4
DATE: September 12, 2019
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Execute a Certificate of Acceptance and
Notice of Completion for the Work of Mercoza Engineering and Authorize
Recording by the Town Clerk for PPW Job No. 18-813-9921 Annual Curb,
Gutter, and Sidewalk Maintenance Project
RECOMMENDATION:
Authorize the Town Manager to execute a Certificate of Acceptance and Notice of Completion
(Attachment 1) for the work of Mercoza Engineering and authorize recording by the Town Clerk
for PPW Job No. 18-813-9921 Annual Curb, Gutter, and Sidewalk Maintenance Project.
BACKGROUND:
The Town’s adopted FY 2018/19-2022/23 Capital Improvement Program (CIP) Budget
designated funding for these projects.
At the February 5, 2019 Town Council meeting, Council approved the plans and specifications
for the Annual Curb, Gutter, and Sidewalk Maintenance and authorized the Town Manager to
advertise the projects for bid and to award the project in an amount not to exceed the available
construction budget of $296,000, including contingencies, and any change orders, to the lowest
responsible bidders.
The Town entered an agreement with Mercoza Engineering for the work for the low bid of
$166,600.
PAGE 2 OF 3 SUBJECT: Authorize the Town Manager to Execute a Certificate of Acceptance and Notice of Completion for the Work of Mercoza Engineering and Authorize Recording by the Town Clerk DATE: September 12, 2019
DISCUSSION:
Mercoza Engineering has satisfactorily completed all of the work for the project and staff
recommends accepting the project.
Five percent of the faithful performance bonds will remain in effect for a period of two years as
a guarantee for any needed repair or replacement caused by defective materials and
workmanship for each project. The execution and recordation of the Certificate of Acceptance
is now required to finalize the Town's acceptance of the project.
CONCLUSION:
Authorize the Town Manager to execute a Certificate of Acceptance and Notice of Completion
for the work of Mercoza Engineering and authorize recording by the Town Clerk for PPW Job
No. 18-813-9921 Annual Curb, Gutter, and Sidewalk Maintenance Project.
FISCAL IMPACT:
The final construction costs totaled $175,500 for the work. Some of the approved project
contingency was used to fix additional locations of raised and broken curb and gutter on
National Avenue prior to the overlay project. Project delivery costs, including advertising,
printing, materials testing, staff, and design, have totaled $216,024.
Curb, Gutter & Sidewalk Maintenance
Project 813-9921
Budget Costs
Project Budget $ 336,113
Total Project Budget $ 336,113
Mercoza Engineering $ 175,500
Advertising $ 952
Blueprint/Copy/Postage $ 506
Total Project Costs $ 176,958
Project Savings Not Including Staff Costs $ 159,155
Staff Costs $ 39,066
Project Savings Including Estimated Staff
Costs $ 120,089
PAGE 3 OF 3 SUBJECT: Authorize the Town Manager to Execute a Certificate of Acceptance and Notice of Completion for the Work of Mercoza Engineering and Authorize Recording by the Town Clerk DATE: September 12, 2019
FISCAL IMPACT (continued):
The Parks and Public Works Department continues to track staff costs associated with
delivering CIP projects on a project-level basis. In years with larger CIP projects such as the
Library Facility or the Almond Grove Street Rehabilitation, these staff costs have been partially
funded by the corresponding CIP project to allow for the additional staffing necessary to deliver
the projects. For smaller projects, or years with smaller overall CIP budgets, staff costs have
solely been charged to the Engineering Program Operating Budget, due to the minimal use of
temporary employees.
As this program is funded annually, any final savings will remain with the program for use on
projects in future phases.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A Notice
of Exemption was previously filed.
Attachment:
1. Certificate of Acceptance and Notice of Completion
ATTACHMENT 1
Recording Requested by:
TOWN OF LOS GATOS
WHEN RECORDED MAIL TO:
CLERK ADMINISTRATOR
TOWN OF LOS GATOS
110 E MAIN ST
LOS GATOS, CA 95030
______________________________________________________________________________
(SPACE ABOVE BAR FOR RECORDER’S USE)
(RECORD WITHOUT FEE UNDER GOVERNMENT CODE SECTIONS 27383 AND 6103)
TYPE OF RECORDING
CERTIFICATE OF ACCEPTANCE AND NOTICE OF COMPLETION
PPW JOB NO. 18-813-9921 Annual Curb, Gutter, and Sidewalk Maintenance
TO WHOM IT MAY CONCERN:
I do hereby certify that Mercoza Engineering completed the work called for in the agreement
with the Town of Los Gatos dated April 4, 2018. The work is outlined in the Town’s bid process
prepared by the Town of Los Gatos and generally consisted of furnishing all labor, materials,
tools, equipment, and services required for completion of the PPW Job No. 18-813-9921 located
in the TOWN OF LOS GATOS, County of Santa Clara, State of California and was completed,
approved and accepted August 15, 2019.
Bond No.: 72021533
Date: April 12, 2018
TOWN OF LOS GATOS
By: __________________________________
Laurel Prevetti, Town Manager
Acknowledgement Required
AFFIDAVIT
To Accompany Certificate of Acceptance and Notice of Completion
PPW JOB NO. 18-813-9921 Annual Curb, Gutter, and Sidewalk Maintenance.
I, LAUREL PREVETTI, the Town Manager of the Town of Los Gatos, have read the foregoing
CERTIFICATE OF ACCEPTANCE AND NOTICE OF COMPLETION and know the contents thereof. The
same is true of my own knowledge, except as to the matters which are therein alleged on
information or belief, and as to those matters I believe it to be true.
I declare under penalty of perjury that the foregoing is true and correct, and that this declaration
was executed on _____________________, 2019 at Los Gatos, California.
__________________________________________
LAUREL PREVETTI, TOWN MANAGER
Town of Los Gatos
RECOMMENDED BY:
Date: ____________________________
Matt Morley
Director of Parks and Public Works
APPROVED AS TO FORM:
Date: ____________________________
Robert Schultz, Town Attorney
Notary Jurat Required