Staff Report - CSG Consultants Final
PREPARED BY: LISA PETERSEN
Town Engineer
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Parks and Public Works
Director
110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 11/07/2017
ITEM NO: 14
DATE: OCTOBER 26, 2017
TO: MAYOR AND TOWN COUNCIL
FROM: LAUREL PREVETTI, TOWN MANAGER
SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE AN AGREEMENT FOR
CONSULTANT SERVICES FOR PLAN CHECK REVIEW WITH CSG
CONSULTANTS, INC., IN AN AMOUNT NOT TO EXCEED $160,000
RECOMMENDATION:
Authorize the Town Manager to execute an Agreement for Consultant Services for Plan Check
Review with CSG Consultants, Inc. (Attachment 1) in an amount not to exceed $160,000.
BACKGROUND:
The Phase 1 development application for the North 40 was approved by the Town Council on
August 1, 2017. After approval, the developer, Summerhill Homes, and its consultants moved
forward with the preparation of the various construction document plan sets that are required
to meet the final Conditions of Approval.
Plans have already been submitted to the Town for the off -site sanitary sewer and storm drain
system improvements. Preliminary plans and documents for improvements within California
Department of Transportation (Caltrans) right-of-way have been submitted for review by both
Caltrans and the Town. Based on communications with the developer and its consultants,
additional submittals are anticipated on November 1 and December 1, 2017.
PAGE 2 OF 3
SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE AN AGREEMENT FOR
CONSULTANT SERVICES FOR PLAN CHECK REVIEW SERVICES WITH CSG
CONSULTANTS, INC., IN AN AMOUNT NOT TO EXCEED $160,000
OCTOBER 26, 2017
S:\COUNCIL REPORTS\2017\11-07-17\CSG Consultants\Staff Report - CSG Consultants Final.docx 11/2/2017 11:32 AM MM
DISCUSSION:
To ensure timely plan check review of the engineering plans, Summerhill Homes offered to pay
for additional engineering services to help review the North Forty Phase I project improvement
plans. Staff subsequently put out a Request for Proposals (RFP) and Statement of Qualifications
(SOQ) to three different consultant firms who conduct this type of project review. The Town
ultimately received one response and one proposal from CSG Consultants,, Inc. in the amount
of $160,000.
This agreement would be on a time and materials (T&M) basis to assist the Engineering Division
of the Parks and Public Works Department with the forthcoming plan check reviews. The
consultant would work directly with Town staff, similar to other Town hired consultants, and
the cost would be paid for by the developer with a pass-through account. If this item is
approved, the consultant would be accountable to the Town Engineer to ensure all Town
standards and conditions are met. The project plan check reviews will include:
Off-Site Improvement Plans for Improvements within the Caltrans right -of-way
Off-Site Improvement Plans for Improvements within the Town’s right-of-way
Off-Site Sanitary Sewer and Storm Drain Improvements
On-Site Private Improvements
Associated Technical Documents, Reports, Memoranda, Analyses, etc.
The funding for this agreement would be paid wholly by the developer. The agreement with
CSG would not be finalized until the Town received the required funds from the developer.
CONCLUSION:
Staff recommends that the Town Council authorize the Town Manager to execute a Consultant
Agreement for Plan Check Review Services with CSG Consultants, Inc. (Attachment 1), in an
amount not to exceed $160,000.
COORDINATION:
This report was coordinated with the Town Manager’s Office and Parks and Public Works
Department.
PAGE 3 OF 3
SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE AN AGREEMENT FOR
CONSULTANT SERVICES FOR PLAN CHECK REVIEW SERVICES WITH CSG
CONSULTANTS, INC., IN AN AMOUNT NOT TO EXCEED $160,000
OCTOBER 26, 2017
S:\COUNCIL REPORTS\2017\11-07-17\CSG Consultants\Staff Report - CSG Consultants Final.docx 11/2/2017 11:32 AM MM
FISCAL IMPACT:
There is no fiscal impact from this project. The Town will use pass-through accounts to monitor
both the revenue from the developer and the offsetting expenditure to CSG Consultants, Inc.
for the services.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachment:
1. Agreement for Consultant Services with CSG Consultants, Inc.
Distribution:
Harmonie Park Development, 221 Bachman Avenue, Los Gatos, CA 95030