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M06-05-18 110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832 www.losgatosca.gov TOWN OF LOS GATOS COUNCIL AGENDA REPORT MEETING DATE: 06/19/2018 ITEM NO: 2 MINUTES OF THE TOWN COUNCIL MEETING JUNE 5, 2018 The Town Council of the Town of Los Gatos conducte d a Regular Meeting on Tuesday, June 5, 2018, at 7:00 p.m. MEETING CALLED TO ORDER AT 7:00 P.M. ROLL CALL Present: Mayor Rob Rennie, Vice Mayor Steve Leonardis, Council Member Marcia Jensen, Council Member Marico Sayoc, Council Member Barbara Spector. Absent: None PLEDGE OF ALLEGIANCE Omri Manor led the Pledge of Allegiance. The audience was invited to participate. PRESENTATIONS Mayor Rennie and Chief of Police Decena presented Commendations to the outgoing Youth Commissioners. Youth Commissioner Chair Shomil Jain and the Youth Commission presented the Youth Friendly Business of the Year Award to Addison Penzak Jewish Community Center of Los Gatos (JCC). Diana Schnabel accepted on behalf of the JCC. Town Manager Laurel Prevetti and Mayor Rennie presented Rachael Johnson, Library Customer Service Specialist, with an Employee Recognition plaque and orchid for her outstanding service to the Town. COUNCIL/TOWN MANAGER REPORTS Council Matters - Council Member Barbara Spector stated she attended the Joint Town Council and Planning Commission Study Session and met with community members. - Council Member Marico Sayoc stated she attended the Joint Town Council and Planning Commission Study Session, the Kiwanis Turn Around Scholarship luncheon, and the Los Gatos Chamber of Commerce Women’s luncheon. PAGE 2 OF 8 SUBJECT: MINUTES OF THE TOWN COUNCIL MEETING OF JUNE 5, 2018 JUNE 5, 2018 Council Matters – continued - Mayor Rob Rennie stated he attended the Los Gatos Leadership luncheon with Council Member Sayoc and Vice Mayor Leonardis, the Joint Town Council and Planning Commission Study Session, the R.Y.D.E. luncheon, the Kiwanis Turn Around Scholarship luncheon, and the Silicon Valley Clean Energy Authority (SVCEA) Finance Committee meeting; he conducted Youth Commission interviews; he distributed awards at the Older Americans luncheon; and together with Director Morley, he provided interviews about beach/cut through traffic to the Mercury News and KCBS. - Vice Mayor Steve Leonardis stated he attended the Memorial Day Ceremony with Council Member Sayoc, the Joint Town Council and Planning Commission Study Session, , the Leadership Los Gatos luncheon, and two Treatment Plant Advisory Committee meetings; and he conducted Youth Commission interviews. - Council Member Marcia Jensen stated she met with community members and watched the Joint Town Council and Planning Commission Study Session. Manager Matters - Announced the Town’s 4th of July Celebration at Oak Meadow Park. - Announced Music in the Park on Sundays at 5 p.m. at the Civic Center Lawn, beginning on July 8th and ending on August 5th. OUR TOWN… Sally Zarnowitz, Planning Manager - Presented information on Accessory Dwelling Units (ADU). CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION) 1. Approve Council minutes of May 15, 2018. 2. Ratify the Town Council Selection Committee’s recommended Youth Commissioner appointments. 3. Adopt a resolution establishing the FY 2018/19 Gann appropriations limit for the Town of Los Gatos. RESOLUTION 2018-027 4. Approve Town Council Meeting Schedule for Fiscal Year 2018/19. 5. Adopt a resolution approving the Town of Los Gatos Fiscal Year (FY) 2018/19 Operating Budget and FY 2018/19 – 2022/23 Capital Improvement Program (CIP), new appropriations, other approved adjustments, minor corrections, and carry-forward appropriations. RESOLUTIONS 2018-028 AND 2018-029 6. Authorize the Town Manager to execute an agreement with All City Management Services, Inc., Los Gatos Union School District, and Union School District for crossing guard services for the period July 1, 2018 through June 30, 2021 with the Town’s contribution not to exceed $94,550 over the contract period. PAGE 3 OF 8 SUBJECT: MINUTES OF THE TOWN COUNCIL MEETING OF JUNE 5, 2018 JUNE 5, 2018 Consent Items – continued 7. Adopt a resolution requesting that the County of Santa Clara Board of Supervisors consolidate a General Municipal Election to be held on November 6, 2018 with the State- wide General Election to be held on that date pursuant to Section 10403 of the Elections Code and authorizing other related actions. RESOLUTION 2018-030 8. PPW Job Number 18-811-9901 – Annual Street Repair and Resurfacing Project (Rubber Cape Seal). A. Approve the scope for the Rubber Cape Seal project (811-9901). B. Authorize staff to move forward with the Rubber Cape Seal project design and return to Council with plans and specifications prior to bidding the project. C. Authorize the Town Manager to execute a change order and contract amendment to the annual curb, gutter and sidewalk project (813-9921) agreement with Mercoza Engineering for an amount not to exceed $135,000 and authorize an expenditure budget adjustment in the amount of $55,997 from the available General Fund Capital Reserve to the Annual Curb, Gutter and Sidewalk project. 9. Tree Trimming and Maintenance Services A. Authorize the Town Manager to execute a five-year agreement for services with BrightView Tree Company for tree trimming and maintenan ce services in an amount not to exceed $247,000 in Fiscal Year 2018/19 and $100,000 plus annual consumer price index adjustments annually thereafter. B. Authorize revenue and expenditure budget adjustment in the amount of $47,000 from the Tree Replacement deferred revenue account available funding source. 10. Authorize the Town Manager to execute a third amendment to the Agreement for Services with St. Francis Electric to increase compensation for unforeseen services for Fiscal Year 2017/18 in the amount of $15,000 for a total contract amount not to exceed $150,000 for FY 17/18 only. 11. Authorize the Town Manager to execute a first amendment to the Agreement for Services with Statewide Traffic Safety and Signs to add $7,380 to address summer cut through traffic for a total contract amount not to exceed $57,380. 12. Authorize the Town Manager to execute an annual agreement for services with the Los Gatos Chamber of Commerce to manage the Town’s Information Center, coordinate the Leadership Los Gatos program, and receive a general subsidy for a total contract amount not to exceed $50,000. 13. Approve the recommendation of the Library Board to update the Library’s open hours to the public to 11:00 a.m. to 8:00 p.m. Mondays through Thursdays, and 11:00 a.m. to 5:00 p.m. Fridays through Sundays, effective August 20, 2018. Item #9 pulled. PAGE 4 OF 8 SUBJECT: MINUTES OF THE TOWN COUNCIL MEETING OF JUNE 5, 2018 JUNE 5, 2018 Consent Items – continued MOTION: Motion by Vice Mayor Steve Leonardis to approve Consent Items 1 through 13 exclusive of Item 9. Seconded by Mayor Rob Rennie. VOTE: Motion passed unanimously for items 1, 3 through 8, 10, 12, and 13. Council Member Marico Sayoc recused on item 2 and Council Member Marcia Jensen voting no on item 11. VERBAL COMMUNICATIONS Michael Verga - Commented on traffic congestion and suggested utilizing congestion pricing. Anne Robinson - Suggested utilizing the Venue as a health and wellness center for people of all ages. Pulled Consent Item #9 9. Tree Trimming and Maintenance Services A. Authorize the Town Manager to execute a five-year agreement for services with BrightView Tree Company for tree trimming and maintenance services in an amount not to exceed $247,000 in Fiscal Year 2018/19 and $100,000 plus annual consumer price index adjustments annually thereafter. B. Authorize revenue and expenditure budget adjustment in the amount of $47,000 from the Tree Replacement deferred revenue account available funding source. Matt Morley, Parks and Public Works Director, presented the staff report. Opened Public Comment. Ernesto Macias, West Coast Arborists Manager - Commented on the contract award. Olivia Navarro - Commented in support of West Coast Arborists. Closed Public Comment. Council discussed the matter. PAGE 5 OF 8 SUBJECT: MINUTES OF THE TOWN COUNCIL MEETING OF JUNE 5, 2018 JUNE 5, 2018 Pulled Consent Item #9 – continued MOTION: Motion by Vice Mayor Steve Leonardis to approve the recommendation contained in the staff report. Seconded by Council Member Barbara Spector. VOTE: Motion passed 4/1. Council Member Marico Sayoc voting no. OTHER BUSINESS 14. Authorize staff to proceed with a school bus pilot program targeting a January 2019 start date. Ying Smith, Transportation and Mobility Manager, presented the staff report. Opened Public Comment. Karen Briones, Los Gatos Safe Routes to School - Commented in support of the recommendation. Maria Ristow - Commented in support of the program. Ed Morimoto - Commented in support of the program. Bob Buxton - Commented in support of the program. Closed Public Comment. Council discussed the matter. MOTION: Motion by Council Member Marcia Jensen to proceed with a school bus pilot program targeting a January 2019 start date at a price point of $350 for all riders; and direct staff to discuss subsidizing the program with those jurisdictions that send students to Los Gatos schools and investigate eligibility for grant funding. Seconded by Council Member Marico Sayoc. VOTE: Motion passed unanimously. Recess at 8:56 p.m. Reconvened at 9:09 p.m. PAGE 6 OF 8 SUBJECT: MINUTES OF THE TOWN COUNCIL MEETING OF JUNE 5, 2018 JUNE 5, 2018 Item #16 was heard before Item #15 PUBLIC HEARINGS 15. Adopt a resolution approving amendments to the North 40 Specific Plan. APN 424 -07-009, 010, 024 through 027, 031 through 037, 052 through 054, 060, 063 through 065, 070, 081 through 086, 090, 094 through 096, 099, 100, 102 through 112, 424-06-115, 116, and 129. Property Owners: Yuki Farms, ETPH, LP, Grosvenor USA Limited, Summerhill N40 LLC, Dodson, Hirschman, Mattes, Ventura Trustee, Moisenco, Los Gatos Medical Office Center LLC, Los Gatos Gateway LLC, MBK Enterprise, Connell, Gin, John & Allison Diep LL C, Bernal, LG Boulevard Holdings LLC, Polaris Navigation, EW Real Estate LLC, Lazaar Enterprises LLC, Kothary, and Swenson Trustee. Applicant: Town of Los Gatos (continued to a date certain of June 5, 2018 from April 17, 2018). Joel Paulson, Community Development Director, presented the staff report. Opened Public Comment. Steve Buster, Senior Vice President, Grosvenor Americas - Presented a concept for potential development on a portion of the remaining Specific Plan area. Diane Siemens - Commented on the proposed concept and supported the notion of community benefits in exchange for increased building height. Carol Graham - Commented on the proposed concept and supported the notion of more open space in exchange for increased building height.. Pete Siemens - Commented on the proposed concept and mentioned more open space is needed to offset height increases. Ed Morimoto - Commented on the proposed concept and suggested reducing the parking requirements. Closed Public Comment. Council discussed the matter. PAGE 7 OF 8 SUBJECT: MINUTES OF THE TOWN COUNCIL MEETING OF JUNE 5, 2018 JUNE 5, 2018 Public Hearing Item #15 – continued MOTION: Motion by Vice Mayor Steve Leonardis to continue the item to August 7 with direction to staff to identify a process for the Council to work through the issues associated with the proposed concept and for potential Specific Plan amendments. Seconded by Council Member Barbara Spector. VOTE: Motion passed unanimously. 16. Zone Change Application Z-17-001. Project Location: 221 Almendra Avenue. Property Owner: Joey McCarthy: Applicant: Bess Wiersma. Requesting approval of a zone change from O:LHP (Office with a Landmark and Historic Preservation Overlay) to R-1D:LHP (Single-Family Residential Downtown with a Landmark and Historic Preservation Overlay). APN 510-14-044. Joel Paulson, Community Development Director, presented the staff report. Opened Public Comment. Bess Wiersma, applicant - Commented on the project. Closed Public Comment. Council discussed the matter. MOTION: Motion by Vice Mayor Steve Leonardis to Introduce an Ordinance (Attachment 5), effecting a Zone Change (Z-17-001) from O:LHP (Office with a Landmark and Historic Preservation Overlay) to R-1D:LHP (Single-Family Residential Downtown with a Landmark and Historic Preservation Overlay) for the property located at 221 Almendra Avenue by title only, and request the Town Clerk Administrator read the title of the Ordinance. Seconded by Council Member Barbara Spector. VOTE: Motion passed 4/1. Mayor Rob Rennie voting no. The Town Clerk Administrator read the title of the ordinance. 17. Adoption of a resolution of the Town Council of the Town of Los Gatos, California, submitting a local general revenue tax measure to the voters at the Tuesday, November 6, 2018, General Municipal Election and introduction of an ordinance of the Town of Los Gatos, California imposing a general transactions and use tax. RESOLUTION 2018-031 PAGE 8 OF 8 SUBJECT: MINUTES OF THE TOWN COUNCIL MEETING OF JUNE 5, 2018 JUNE 5, 2018 Public Hearing Item #17 – continued Rob Schultz, Town Attorney, presented the staff report. Opened and closed Public Comment. Council discussed the matter. MOTION: Motion by Vice Mayor Steve Leonardis to adopt the Resolution (Attachment 1) with the revised wording contained in the Desk Item and the second “shall” be changed to “adopt”, introduce the Ordinance by title only, and request the Town Clerk Administrator read the title of the Ordinance. Seconded by Council Member Marcia Jensen. VOTE: Motion passed 4/1. Council Member Barbara Spector voting no. The Town Clerk Administrator read the title of the ordinance. OTHER BUSINESS 18. Adopt a resolution suspending Town Code Section 29.20.185 regarding the regulations for Formula Retail Businesses in the C-2 zone for a period not to exceed 18 months as recommended by the Policy Committee. RESOLUTION 2018-032 Monica Renn, Economic Vitality Manager, presented the staff report. Opened and closed Public Comment. Council discussed the matter. MOTION: Motion by Council Member Marcia Jensen to adopt the recommendation contained in the staff report. Seconded by Vice Mayor Steve Leonardis. VOTE: Motion passed unanimously. ADJOURNMENT The meeting adjourned at 11:02 p.m. Attest: _____________________________________ /s/ Shelley Neis, Town Clerk Administrator