Item 7 - Sales Tax Oversight and Finance Committee
PREPARED BY: Arn Andrews
Assistant Town Manager
Reviewed by: Town Manager, Finance Director, and Town Attorney
110 E. Main Street Los Gatos, CA 95030 ● 406-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 8/6/2019 ITEM NO: 7
DATE: July 30, 2019
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Adoption of Revised Enabling Resolutions for the Sales Tax Oversight
Committee and Finance Committee Respectively to Allow for Finance
Committee Members to Serve as Sales Tax Oversight Committee Members
when Vacancies exist, and Rescission of Resolutions 2018-056 and 2017-008
RECOMMENDATION:
Adoption of revised enabling resolutions for the Sales Tax Oversight Committee and Finance
Committee respectively to allow for Finance Committee Members to serve as Sales Tax
Oversight Committee members when vacancies exist, and rescission of Resolutions 2018-056
and 2017-008.
BACKGROUND:
On November 6, 2018, the residents of Los Gatos approved the imposition of a local sales tax
with the passage of ballot Measure G. The ballot language included the required formation of
an independent citizen oversight committee. The approved Ordinance 2274 (Attachment 1)
which accompanied the ballot initiative spelled out the requirements for the establishment of
the Citizens’ Oversight Committee. The ordinance language is as follows:
Sec. 2.60.140. Citizens’ oversight and annual audit.
A. There shall be a committee appointed by the Town Council to review and
report on the receipt of revenue and expenditure of funds from the tax
authorized by this chapter (“revenues and expenditures”). The number,
qualifications and duties of Committee members shall be established by
ordinance or resolution of the Town Council.
PAGE 2 OF 3 SUBJECT: Adoption of Revised Enabling Resolutions for the Sales Tax Oversight Committee and Finance Committee Resolutions Respectively to Allow for Finance Committee Members to Serve as Sales Tax Oversight Committee Members when Vacancies exist, and rescission of Resolutions 2018-056 and 2017-008 DATE: July 30, 2019
B. Beginning with the fiscal year that ends June 30, 2019, the Town’s
independent auditors shall, as part of their annual audit of the Town’s
financial statements, review the collection and expenditure of revenue from
the tax authorized by this chapter. The auditors’ review shall be a public
document. The committee shall annually review the auditors’ findings and
report in writing to the Town Council regarding the auditors’ findings
regarding the revenues and expenditures. The Committee’s statement shall
be transmitted to the Town Council for consideration at a public meeting.
C. By January 31, 2019, the Town Council shall adopt a resolution establishing the
composition of the committee and further defining its responsibilities consistently
with this section. Provisions defining the scope of committee responsibilities and
reporting requirements shall address bond oversight, in the event that a decision is
made at a later time to sell bonds that are in part backed by the revenues referenced
in this section. The Town Council shall appoint the initial members of the committee
no later than March 1, 2019.
DISCUSSION:
On December 18, 2018, the Town Council adopted Resolution 2018-056 (Attachment 2)
establishing a Sales Tax Oversight Committee in accordance with the provisions of Section
2.60.140 of Ordinance 2274. The Resolution established a seven (7) member Committee
appointed by a majority vote of Council. On February 19, 2019, the Town Council appointed
the two applicants who applied for the Sales Tax Oversight Committee. Given that only two
residents applied for appointment to the Sales Tax Oversight Committee and the need to have a
functional Committee, staff has reviewed alternative options for establishing the required
seven-member Committee per the Resolution.
Staff recommends that the Town Council adopt revised enabling resolutions for both the Sales
Tax Oversight Committee (Attachment 4) and the Finance Committee (Attachment 5) to
provide the latitude for the Finance Committee to complete the Sales Tax Committee
membership if the Sales Tax Committee continues to have vacancies. Currently the
composition of the Finance Committee is five members who as part of their Committee purview
have familiarity with the Town’s sales tax measure, Town finances, and the Town’s independent
auditor (see Attachment 3). In addition, the Finance Committee members meet the criteria of
the Sales Tax Oversight Committee. Finance Committee members are all residents of Los Gatos
and if this recommendation is approved will have all been appointed by a majority of the Town
Council.
PAGE 3 OF 3 SUBJECT: Adoption of Revised Enabling Resolutions for the Sales Tax Oversight Committee and Finance Committee Resolutions Respectively to Allow for Finance Committee Members to Serve as Sales Tax Oversight Committee Members when Vacancies exist, and rescission of Resolutions 2018-056 and 2017-008 DATE: July 30, 2019
DISCUSSION (continued):
The other option for Council consideration is to continue to recruit for the Sales Tax Committee.
Staff is not recommending this option due to past challenges in filling the available positions
and the importance of being able to convene the Sales Tax Committee consistent with the voter
approved ballot measure.
CONCLUSION
Approval of this recommendation will allow for the timely convening of the initial Sales Tax
Oversight Committee meeting and provide a mechanism for future meetings in the event
additional residents do not seek appointment to the Sales Tax Oversight Committee.
COORDINATION:
This staff report was coordinated with the Town Manager, Finance Director, and Town
Attorney.
FISCAL IMPACT:
This action has no fiscal impact.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. Measure G Ordinance 2274
2. Sales Tax Oversight Committee Resolution 2018-056
3. Finance Committee Resolution 2017-008
4. Draft Revised Enabling Resolution for the Sales Tax Oversight Committee Redline
5. Draft Revised Enabling Resolution for the Finance Committee Redline
ORDINANCE 2274
AN ORDINANCE OF THE PEOPLE OF THE TOWN OF LOS GATOS, CALIFORNIA
IMPOSING A GENERAL TRANSACTIONS AND USE TAX
FOR A PERIOD OF TWENTY YEARS
WHEREAS, Town of Los Gatos residents have indicated that the quality of life in Los Gatos is
highly valued; and
WHEREAS, the Town of Los Gatos has over $70 Million in unmet infrastructure needs for
projects such as pothole, street, and road repair, the proper maintenance of which are
important to maintaining local property values and quality of life; and
WHEREAS, the Town seeks to not only maintain, but enhance neighborhood police patrols and
local crime prevention programs, both of which are priorities identified by the public; and
WHEREAS, the Town also seeks to improving traffic flow to reduce traffic congestion; and
WHEREAS, repairing potholes and maintaining Los Gatos' streets, roads, and sidewalks so they
do not deteriorate further and become even more costly to fix in the future has been a
longstanding objective of the Town; and
WHEREAS, locally- enacted funding sources such as a voter - approved sales tax are not subject
to seizure by the State, and must be spent in Los Gatos to maintain its local services; and
WHEREAS, the proposed measure imposes an unrestricted general sales tax that can be used
for any legitimate governmental purpose and it is not a commitment to any particular action;
and
WHEREAS, the proposed measure requires Independent Citizens Oversight and mandatory
financial audits to ensure funds are spent in furtherance of Town objectives to enhance local
services and the quality of life in the Town, and yearly reports to the community to ensure
funds are spent as promised and would sunset in 20 years; and
WHEREAS, under the provisions of the laws relating to general law cities in the State of
California, an election shall be held on November 6, 2018, for the submission to the voters of a
question relating to a local one - eighth -cent (0.125%) sales tax; and
WHEREAS, it is desirable that the election be consolidated with the statewide election to be
held on the same date, and that within the Town, the precincts, polling places, and election
officers of the two elections be the same.
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Ordinance 2274 June 19, 2018
NOW THEREFORE, THE PEOPLE OF THE TOWN OF LOS GATOS DO ORDAIN AS FOLLOWS:
SECTION 1. INCORPORATION OF RECITALS. The People of Los Gatos, subject to voter approval,
find that all Recitals are true and correct and incorporate them herein by this reference.
SECTION 2. AMENDMENT OF MUNICIPAL CODE. Chapter 2.60, Transactions and Use Tax, of the
Los Gatos Town Code, is hereby added to read as follows:
Sec. 2.60.010. Title.
This ordinance shall be known as the Los Gatos Transactions and Use Tax Ordinance. The Town
of Los Gatos hereinafter shall be called "Town." This ordinance shall be applicable in the
incorporated territory of the Town.
Sec. 2.60.020. Operative Date.
Operative Date" means the first day of the first calendar quarter commencing more than 110
days after the adoption of this ordinance, the date of such adoption being as set forth below.
Sec. 2.60.030. Purpose.
This ordinance is adopted to achieve the following, among other purposes, and directs that the
provisions hereof be interpreted in order to accomplish those purposes:
A. To impose a retail transactions and use tax in accordance with the provisions of Part 1.6
commencing with Section 7251) of Division 2 of the Revenue and Taxation Code and Section
7285.9 of Part 1.7 of Division 2 which authorizes the Town to adopt this tax ordinance which
shall be operative if a majority of the electors voting on the measure vote to approve the
imposition of the tax at an election called for that purpose.
B. To adopt a retail transactions and use tax ordinance that incorporates provisions identical to
those of the Sales and Use Tax Law of the State of California insofar as those provisions are not
inconsistent with the requirements and limitations contained in Part 1.6 of Division 2 of the
Revenue and Taxation Code.
C. To adopt a retail transactions and use tax ordinance that imposes a tax and provides a
measure therefore that can be administered and collected by the California Department of Tax
and Fee Administration in a manner that adapts itself as fully as practicable to, and requires the
least possible deviation from, the existing statutory and administrative procedures followed by
the California Department of Tax and Fee Administration in administering and collecting the
California State Sales and Use Taxes.
D. To adopt a retail transactions and use tax ordinance that can be administered in a manner
that will be, to the greatest degree possible, consistent with the provisions of Part 1.6 of
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Ordinance 2274 June 19, 2018
Division 2 of the Revenue and Taxation Code, minimize the cost of collecting the transactions
and use taxes, and at the same time, minimize the burden of record keeping upon persons
subject to taxation under the provisions of this ordinance.
E. To provide transactions and use tax revenue to the Town to be used to fund general revenue
purposes.
Sec. 2.60.040. Contract with State.
Prior to the operative date, the Town shall contract with the California Department of Tax and
Fee Administration to perform all functions incident to the administration and operation of this
transactions and use tax ordinance; provided, that if the Town shall not have contracted with
the California Department of Tax and Fee Administration prior to the operative date, it shall
nevertheless so contract and in such a case the operative date shall be the first day of the first
calendar quarter following the execution of such a contract.
Sec. 2.60.050. Transactions Tax Rate.
For the privilege of selling tangible personal property at retail, a tax is hereby imposed upon all
retailers in the incorporated territory of the Town at the rate of one- eighth of one percent of
the gross receipts of any retailer from the sale of all tangible personal property sold at retail in
said territory on and after the operative date of this ordinance.
Sec. 2.60.060. Place of Sale.
For the purposes of this ordinance, all retail sales are consummated at the place of business of
the retailer unless the tangible personal property sold is delivered by the retailer or his agent to
an out -of -state destination or to a common carrier for delivery to an out -of -state destination.
The gross receipts from such sales shall include delivery charges, when such charges are subject
to the state sales and use tax, regardless of the place to which delivery is made. In the event a
retailer has no permanent place of business in the State or has more than one place of
business, the place or places at which the retail sales are consummated shall be determined
under rules and regulations to be prescribed and adopted by the California Department of Tax
and Fee Administration.
Sec. 2.60.070. Use of Tax Rate.
An excise tax is hereby imposed on the storage, use or other consumption in the Town of
tangible personal property purchased from any retailer on and after the operative date of this
ordinance for storage, use or other consumption in said territory at the rate of one- eighth of
one percent (0.125%) of the sales price of the property. The sales price shall include delivery
charges when such charges are subject to state sales or use tax regardless of the place to which
delivery is made.
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Ordinance 2274 June 19, 2018
Sec. 2.60.080. Adoption of Provisions of State Law.
Except as otherwise provided in this ordinance and except insofar as they are inconsistent with
the provisions of Part 1.6 of Division 2 of the Revenue and Taxation Code, all of the provisions
of Part 1 (commencing with Section 6001) of Division 2 of the Revenue and Taxation Code are
hereby adopted and made a part of this ordinance as though fully set forth herein.
Sec. 2.60.090. Limitations of Adoption of State Law and Collection of Use Tax.
In adopting the provisions of Part 1 of Division 2 of the Revenue and Taxation Code:
A. Wherever the State of California is named or referred to as the taxing agency, the name of
this Town shall be substituted therefor. However, the substitution shall not be made when:
1. The word "State" is used as a part of the title of the State Controller, State Treasurer, State
Treasury, the California Department of Tax and Fee Administration or the Constitution of the
State of California;
2. The result of that substitution would require action to be taken by or against this Town or
any agency, officer, or employee thereof rather than by or against the California Department of
Tax and Fee Administration or the State Board of Equalization, in performing the functions
incident to the administration or operation of this Ordinance.
3. In those sections, including, but not necessarily limited to sections referring to the exterior
boundaries of the State of California, where the result of the substitution would be to:
a. Provide an exemption from this tax with respect to certain sales, storage, use or other
consumption of tangible personal property which would not otherwise be exempt from this tax
while such sales, storage, use or other consumption remain subject to tax by the State under
the provisions of Part 1 of Division 2 of the Revenue and Taxation Code, or;
b. Impose this tax with respect to certain sales, storage, use or other consumption of tangible
personal property which would not be subject to tax by the state under the said provision of
that code.
4. In Sections 6701, 6702 (except in the last sentence thereof), 6711, 6715, 6737, 6797 or 6828
of the Revenue and Taxation Code.
B. The word "Town" shall be substituted for the word "State" in the phrase "retailer engaged
in business in this State" in Section 6203 and in the definition of that phrase in Section 6203.
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Ordinance 2274 June 19, 2018
Sec. 2.60.100. Permit Not Required.
If a seller's permit has been issued to a retailer under Section 6067 of the Revenue and Taxation
Code, an additional transactors permit shall not be required by this ordinance.
Sec. 2.60.110. Exemptions and Exclusions.
A. There shall be excluded from the measure of the transactions tax and the use tax the
amount of any sales tax or use tax imposed by the State of California or by any town, city and
county, or county pursuant to the Bradley -Burns Uniform Local Sales and Use Tax Law or the
amount of any state - administered transactions or use tax.
B. There are exempted from the computation of the amount of transactions tax the gross
receipts from:
1. Sales of tangible personal property, other than fuel or petroleum products, to operators of
aircraft to be used or consumed principally outside the county in which the sale is made and
directly and exclusively in the use of such aircraft as common carriers of persons or property
under the authority of the laws of this State, the United States, or any foreign government.
2. Sales of property to be used outside the Town which is shipped to a point outside the Town,
pursuant to the contract of sale, by delivery to such point by the retailer or his agent, or by
delivery by the retailer to a carrier for shipment to a consignee at such point. For the purposes
of this paragraph, delivery to a point outside the Town shall be satisfied:
a. With respect to vehicles (other than commercial vehicles) subject to registration pursuant
to Chapter 1 (commencing with Section 4000) of Division 3 of the Vehicle Code, aircraft licensed
in compliance with Section 21411 of the Public Utilities Code, and undocumented vessels
registered under Division 3.5 (commencing with Section 9840) of the Vehicle Code by
registration to an out -of -Town address and by a declaration under penalty of perjury, signed by
the buyer, stating that such address is, in fact, his or her principal place of residence; and
b. With respect to commercial vehicles, by registration to a place of business out -of -Town and
declaration under penalty of perjury, signed by the buyer, that the vehicle will be operated
from that address.
3. The sale of tangible personal property if the seller is obligated to furnish the property for a
fixed price pursuant to a contract entered into prior to the operative date of this ordinance.
4. A lease of tangible personal property which is a continuing sale of such property, for any
period of time for which the lessor is obligated to lease the property for an amount fixed by the
lease prior to the operative date of this ordinance.
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Ordinance 2274 June 19, 2018
5. For the purposes of subparagraphs (3) and (4) of this section, the sale or lease of tangible
personal property shall be deemed not to be obligated pursuant to a contract or lease for any
period of time for which any party to the contract or lease has the unconditional right to
terminate the contract or lease upon notice, whether or not such right is exercised.
C. There are exempted from the use tax imposed by this ordinance, the storage, use or other
consumption in this Town of tangible personal property:
1. The gross receipts from the sale of which have been subject to a transactions tax under any
state - administered transactions and use tax ordinance.
2. Other than fuel or petroleum products purchased by operators of aircraft and used or
consumed by such operators directly and exclusively in the use of such aircraft as common
carriers of persons or property for hire or compensation under a certificate of public
convenience and necessity issued pursuant to the laws of this State, the United States, or any
foreign government. This exemption is in addition to the exemptions provided in Sections 6366
and 6366.1 of the Revenue and Taxation Code of the State of California.
3. If the purchaser is obligated to purchase the property for a fixed price pursuant to a
contract entered into prior to the operative date of this ordinance.
4. If the possession of, or the exercise of any right or power over, the tangible personal
property arises under a lease which is a continuing purchase of such property for any period of
time for which the lessee is obligated to lease the property for an amount fixed by a lease prior
to the operative date of this ordinance.
5. For the purposes of subparagraphs (3) and (4) of this section, storage, use, or other
consumption, or possession of, or exercise of any right or power over, tangible personal
property shall be deemed not to be obligated pursuant to a contract or lease for any period of
time for which any party to the contract or lease has the unconditional right to terminate the
contract or lease upon notice, whether or not such right is exercised.
6. Except as provided in subparagraph (7), a retailer engaged in business in the Town shall not
be required to collect use tax from the purchaser of tangible personal property, unless the
retailer ships or delivers the property into the Town or participates within the Town in making
the sale of the property, including, but not limited to, soliciting or receiving the order, either
directly or indirectly, at a place of business of the retailer in the Town or through any
representative, agent, canvasser, solicitor, subsidiary, or person in the Town under the
authority of the retailer.
7. "A retailer engaged in business in the Town" shall also include any retailer of any of the
following: vehicles subject to registration pursuant to Chapter 1 (commencing with Section
4000) of Division 3 of the Vehicle Code, aircraft licensed in compliance with Section 21411 of
the Public Utilities Code, or undocumented vessels registered under Division 3.5 (commencing
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Ordinance 2274 June 19, 2018
with Section 9840) of the Vehicle Code. That retailer shall be required to collect use tax from
any purchaser who registers or licenses the vehicle, vessel, or aircraft at an address in the
Town.
D. Any person subject to use tax under this ordinance may credit against that tax any
transactions tax or reimbursement for transactions tax paid to a district imposing, or retailer
liable for a transactions tax pursuant to Part 1.6 of Division 2 of the Revenue and Taxation Code
with respect to the sale to the person of the property the storage, use or other consumption of
which is subject to the use tax.
Sec. 2.60.120. Amendments.
All amendments subsequent to the effective date of this ordinance to Part 1 of Division 2 of the
Revenue and Taxation Code relating to sales and use taxes and which are not inconsistent with
Part 1.6 and Part 1.7 of Division 2 of the Revenue and Taxation Code, and all amendments to
Part 1.6 and Part 1.7 of Division 2 of the Revenue and Taxation Code, shall automatically
become a part of this ordinance, provided however, that no such amendment shall operate so
as to affect the rate of tax imposed by this ordinance.
Sec. 2.60.130. Enjoining Collection Forbidden.
No injunction or writ of mandate or other legal or equitable process shall issue in any suit,
action or proceeding in any court against the State or the Town, or against any officer of the
State or the Town, to prevent or enjoin the collection under this ordinance, or Part 1.6 of
Division 2 of the Revenue and Taxation Code, of any tax or any amount of tax required to be
collected.
Sec. 2.60.140. Citizens' oversight and annual audit.
A. There shall be a committee appointed by the Town Council to review and report on the
receipt of revenue and expenditure of funds from the tax authorized by this chapter ( "revenues
and expenditures'). The number, qualifications and duties of Committee members shall be
established by ordinance or resolution of the Town Council.
B. Beginning with the fiscal year that ends June 30, 2019, the Town's independent auditors
shall, as part of their annual audit of the Town's financial statements, review the collection and
expenditure of revenue from the tax authorized by this chapter. The auditors' review shall be a
public document. The committee shall annually review the auditors' findings and report in
writing to the Town Council regarding the auditors' findings regarding the revenues and
expenditures. The committee's statement shall be transmitted to the Town Council for
consideration at a public meeting.
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Ordinance 2274 June 19, 2018
C. By January 31, 2019, the Town Council shall adopt a resolution establishing the composition
of the committee and further defining its responsibilities consistently with this section.
Provisions defining the scope of committee responsibilities and reporting requirements shall
address bond oversight, in the event that a decision is made at a later time to sell bonds that
are in part backed by the revenues referenced in this section. The Town Council shall appoint
the initial members of the committee no later than March 1, 2019.
Sec. 2.60.150. Termination Date.
The authority to levy the tax imposed by this chapter shall automatically expire on March 31,
2039, without further action by the Town Council or the voters of the Town. After said date, the
tax imposed by this Chapter can only be continued or reestablished by a majority vote of Los
Gatos voters.
SECTION 3. ADJUSTMENT OF APPROPRIATIONS LIMIT. Pursuant to Article XIIIB of the
Constitution of the State of California and applicable laws, the appropriations limit for the Town
is hereby increased by the aggregate sum authorized to be levied by this tax for fiscal year
2018 -2019 and each year thereafter.
SECTION 4. COMPLIANCE WITH THE CALIFORNIA ENVIRONMENTAL QUALITY ACT. The
approval of this ordinance is exempt from the California Environmental Quality Act (Public
Resources Code §§ 21000 et seq., "CECIA," and 14 Cal. Code Reg. §§ 15000 et seq., "CEQA
Guidelines "). This ordinance imposes a general tax that can be used for any legitimate
governmental purpose; it is not a commitment to any particular action. As such, under CEQA
Guidelines section 15378( b)( 4), the ordinance is not a "project" within the meaning of CEQA
because it creates a government funding mechanism that does not involve any commitment to
any specific project that may result in a potentially significant physical impact on the
environment. If revenue from the tax were used for a purpose that would have either such
effect, the Town would undertake the required CEQA review for that project. Therefore,
pursuant to CEQA Guidelines section 15060, CEQA analysis is not required.
SECTION S. SEVERABILITY. If any provision of this ordinance or the application thereof
to any person or circumstance is held invalid, the remainder of the ordinance and the
application of such provision to other persons or circumstances shall not be affected thereby.
SECTION 6. EFFECTIVE DATE. This ordinance relates to the levying and collecting of the
Town transactions and use taxes and shall take effect immediately.
SECTION 7. NOTICE. Upon approval by the voters, the Town Clerk Administrator shall certify to
the passage and adoption of this Ordinance and shall cause it to be published according to law.
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Ordinance 2274 June 19, 2018
It is hereby certified that this Ordinance was duly adopted by the voters at the November 6,
2018 Election and took effect 10 days following adoption of a resolution declaring the results of
the election at a regular meeting of the Town Council held on the 18`h day of December 2018 by
the following vote:
COUNCIL MEMBERS:
AYES: Marcia Jensen, Rob Rennie, Marico Sayoc, Mayor Steven Leonardis
NAYS: Barbara Spector
ABSENT: None.
ABSTAIN: None.
MAYOR OF THE TOWT"
LOS GATOS, CALIFORNIA
DATE: 17, - Z (-1g
ATTEST: ^, _
1 C7
TOWN CLERK OF 1H .OWN OF LOS GATOS
LOS GATOS, CALIFORNIA
DATE: —Q —, t -1 W
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Ordinance 2274 June 19, 2018
Resolution 2018-056 1 of 3 December 18, 2018
RESOLUTION 2018-056
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN
OF LOS GATOS, CALIFORNIA, ESTABLISHING A
SALES TAX OVERSIGHT COMMITTEE
WHEREAS, on June 19, 2018 the Los Gatos Town Council adopted Ordinance No. 2274
imposing a General Transaction and Use Tax (“Ordinance 2274”) for a period of twenty years.
WHEREAS, the purpose of the Ordinance 2274 is to impose a local one-eighth cent (0.125%)
sales tax on retail transactions (“Sales Tax”) within the town limits of the Town of Los Gatos;
and
WHEREAS, on November 6, 2018, the citizens of the Town approved imposition of the Sales
Tax by approving ballot Measure G on the November 6, 2018 ballot; and
WHEREAS, Ordinance 2274 and Measure G state that funds raised from the Sales Tax shall
be used to fund essential Town services such as maintaining neighborhood police patrols;
improving traffic flow to reduce congestion; repairing potholes and fixing neighborhood streets;
and maintaining the Town' s long -term financial stability; and
WHEREAS, the Ordinance 2274 and Measure G require Citizens Oversight, mandatory
financial audits, and yearly reports to the community to ensure funds are spent as promised;
and
WHEREAS, in accordance with the provisions of Section 2.60.140 of Ordinance 2274, the
Town Council shall appoint a Committee to advise the Town Council on the expenditures
funded by the Sales Tax revenues in order to ensure that said revenues are spent in accordance
with the Town Council objectives stated in Ordinance 2274 and Measure G.
NOW, THEREFORE, BE IT RESOLVED, that the Los Gatos Town Council orders as follows:
Section 1. The Town Council hereby establishes the Town of Los Gatos Sales Tax Oversight
Committee pursuant to Ordinance 2274 and Measure G.
Section 2. The Los Gatos Sales Tax Oversight Committee shall consist of seven (7) members.
Section 3. The members of the Los Gatos Sales Tax Oversight Committee shall be appointed by
a majority vote of the Town Council.
ATTACHMENT 2
Resolution 2018-056 2 of 3 December 18, 2018
Section 4. Each member of the Los Gatos Sales Tax Oversight Committee shall, on the date of
appointment and throughout the member’s term on the Los Gatos Sales Tax Citizens Oversight
Committee, be a resident of the Town of Los Gatos.
Section 5. The term of each member of the Los Gatos Sales Tax Oversight Committee shall be
four (4) years.
Section 6. The terms of office of the resident members of the Los Gatos Sales Tax Oversight
Committee shall be staggered and over lapped in such a manner that the terms of no more
than one-third of the members expire each year.
Section 7. The Town Council shall fill any resident member vacancies of the Los Gatos Sales
Tax Oversight Committee occurring during the term of the Committee.
Section 8. The members of the Los Gatos Sales Tax Oversight Committee shall serve without
compensation, provided that with advance budgetary approval of the Town Council, the actual
and necessary expenses (if any) incurred by the members in the conduct of Town business shall
be reimbursable pursuant to the provisions of the current Administrative Policy.
Section 9. The Los Gatos Sales Tax Oversight Committee shall meet semi-annually and all
meetings shall be noticed and conducted in accordance with the applicable provisions of the
Brown Act and Robert’s Rules of Order and Town Policies established for Commissions and
Committees.
Section 10. Minutes of the actions taken during the Los Gatos Sales Tax Oversight Committee’s
meetings shall be kept and shall be a public record.
Section 11. The function of the Los Gatos Sales Tax Oversight Committee shall be to serve in an
advisory capacity to the Town Council. Prior to the Town’s expenditure of any Sales Tax
revenues, the Los Gatos Sales Tax Oversight Committee shall review the Town’s proposed
expenditures and advise the Town Council on whether such expenditures meet the Town
Council’s objectives stated in Ordinance 2274 and Measure G. It shall not be within the purview
of the Sales Tax Oversight Committee to direct staff, recommend any particular contract or
project but only to determine whether such expenditures meet the Town Council’s objectives
stated in Ordinance 2274 and Measure G. In addition, the final determination of whether such
expenditures meet the Town Council’s objectives and the approval of any such expenditure
shall be made by Town Council. The Los Gatos Sales Tax Oversight Committee shall issue an
annual public report of the expenditures and appropriations of the Sales Tax revenues which
were approved by the Town Council during the applicable fiscal year. The Los Gatos Sales Tax
Oversight Committee shall undertake such other and additional duties as the City Council may
direct.
Resolution 2018-056 3 of 3 December 18, 2018
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos,
California, held on the 18th day of December 2018, by the following vote:
COUNCIL MEMBERS:
AYES: Marcia Jensen, Rob Rennie, Marico Sayoc, Barbara Spector, Mayor Steve Leonardis
NAYS: None.
ABSENT: None.
ABSTAIN None.
SIGNED:
/s/ STEVE LEONARDIS, MAYOR
TOWN OF LOS GATOS,
LOS GATOS, CALIFORNIA
ATTEST:
/s/ SHELLEY NEIS, TOWN CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
RESOLUTION 2017 -008
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS
ESTABLISHING THE TOWN COUNCIL FINANCE COMMITTEE
WHEREAS, the Town Council of the Town of Los Gatos has determined that there is a need
for adult resident input to Council and staff regarding financial policy issues, and to promote
citizens participation and understanding regarding the financial condition of the Town; and
WHEREAS, the Town Council of the Town of Los Gatos does hereby establish the terms and
conditions for citizen appointment to and conduct of the Town Council Finance Committee. The
Committee is advisory to the Town Council and shall be formed, convened, and governed by the
following bylaws as adopted by the Town Council:
A. The Town Council Finance Committee shall consist of five (5) members —two (2) Town
Council Members as voting members, appointed annually by the Mayor, and three (3)
adult residents as non - voting members, appointed by the Town Council, whose term of
office shall be for three (3) years with no limitations on reappointments.
B. A quorum shall consist of the two voting Council Members. The resident members of the
Finance Committee shall participate in all meetings.
C. Resident applicants shall follow the Town's standard recruitment and selection process
and shall have the following qualifications to serve on the Council Finance Committee:
1. Resident of Los Gatos and a registered voter;
2. Five years of experience in at least one of the following:
a. Financial experience in a corporate, business, or government setting;
b. Principal or officer at a financial auditing firm;
c. Investment banking;
d. Finance or budget management;
e. Certified public accountant (CPA)
D. The terms of office of the resident members shall be staggered and over lapped in such a
manner that the terms of no more than one -third of the members expire each year.
E. Resident members shall conform with all current Town Resolutions and Policies.
F. The Town Council shall fill any resident member vacancies occurring during the term of
the Committee.
G. The members of the Committee shall serve without compensation, provided that with
advance budgetary approval of the Town Council, the actual and necessary expenses (if
any) incurred by the members in the conduct of Town business shall be reimbursable
pursuant to the provisions of the current Administrative Policy.
H. The Committee shall establish a regular time and location for its meetings and shall
conduct its meetings in compliance with the provisions of the Ralph M. Brown Act
Government Code Sections 54950).
I. Minutes of the actions taken during the Committee's meetings shall be kept and shall be a
public record.
loft
Resolution 2017 -008 March 7, 2017
ATTACHMENT 3
J. The function of the Committee shall be to serve in an advisory capacity to the Town
Council regarding the following:
1. Annual review of the Town's investment policy;
2. Annual review of the independent financial audit (Comprehensive Annual
Financial Report);
3. Annual review of and potential recommendations to address the Town's CalPERS
unfunded pension and Other Post - Employment Benefits (OPEB) liabilities;
4. Annual review of proposals and make recommendations regarding new and
increased revenue sources;
S. Special projects as directed by the Town Council, Town Manager, or Finance
Director.
K. It is not the purpose of the Committee to advise on regular or routine financial
administration, nor to become involved in other than the financial impact of the
projects /programs they are asked to review.
NOW, THEREFORE, BE IT RESOLVED, that the Town Council Finance Committee is hereby
established as an advisory committee to the Los Gatos Town Council.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los Gatos,
California, held on the 7th day of March, 2017, by the following vote:
COUNCIL MEMBERS:
AYES: Marcia Jensen, Steve Leonardis, Rob Rennie, Barbara Spector, Mayor Marico Sayoc
NAYS: None.
ABSENT: None.
ABSTAIN: None.
ATTEST:
CLERKA ATOORR4OF HETOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
DATE
2of2
SIGNED:
MAYOR OF THE TO FL GATOS
LOS GATOS, CALIFORNIA
DATE: 3 _ I'D — (
Resolution 2017 -008 March 7, 2017
Resolution
1 of 3
ATTACHMENT 4
DRAFT RESOLUTION
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS, CALIFORNIA
RESCINDING RESOLUTION 2018-056 AND ADOPTING A REVISED ENABLING
RESOLUTION TO, ESTABLISHING A SALES TAX OVERSIGHT COMMITTEE
WHEREAS, on June 19, 2018 the Los Gatos Town Council adopted Ordinance No. 2274
imposing a General Transaction and Use Tax (“Ordinance 2274”) for a period of twenty years.
WHEREAS, the purpose of the Ordinance 2274 is to impose a local one-eighth cent (0.125%)
sales tax on retail transactions (“Sales Tax”) within the town limits of the Town of Los Gatos;
and
WHEREAS, on November 6, 2018, the citizens of the Town approved imposition of the Sales
Tax by approving ballot Measure G on the November 6, 2018 ballot; and
WHEREAS, Ordinance 2274 and Measure G state that funds raised from the Sales Tax shall
be used to fund essential Town services such as maintaining neighborhood police patrols;
improving traffic flow to reduce congestion; repairing potholes and fixing neighborhood streets;
and maintaining the Town' s long -term financial stability; and
WHEREAS, the Ordinance 2274 and Measure G require Citizens Oversight, mandatory
financial audits, and yearly reports to the community to ensure funds are spent as promised;
and
WHEREAS, in accordance with the provisions of Section 2.60.140 of Ordinance 2274, the
Town Council shall appoint a Committee to advise the Town Council on the expenditures
funded by the Sales Tax revenues in order to ensure that said revenues are spent in accordance
with the Town Council objectives stated in Ordinance 2274 and Measure G.; and
WHEREAS, on December 18, 2018, the Town Council adopted Resolution 2018-056 to
establish the Sales Tax Oversight Committee; and
WHEREAS, the Town needs a viable Committee structure to ensure the Sales Tax Oversight
Committee can meet and fulfill its obligations.
NOW, THEREFORE, BE IT RESOLVED, that the Los Gatos Town Council orders as follows:
Section 1. The Town Council hereby establishes the Town of Los Gatos Sales Tax Oversight
Committee pursuant to Ordinance 2274 and Measure Grescinds Resolution 2018-056.
Section 2. The Town Council hereby adopts a revised enabling Resolution to establish the Town
of Los Gatos Sales Tax Oversight Committee pursuant to Ordinance 2274 and Measure G.
Resolution
2 of 3
ATTACHMENT 4
Section 23. The Los Gatos Sales Tax Oversight Committee shall consist of a minimum of seven
(7) members.
Section 43. The members of the Los Gatos Sales Tax Oversight Committee shall be appointed
by a majority vote of the Town Council.
Section 45. Each member of the Los Gatos Sales Tax Oversight Committee shall, on the date of
appointment and throughout the member’s term on the Los Gatos Sales Tax Citizens Oversight
Committee, be a resident of the Town of Los Gatos.
Section 65. The term of each member of the Los Gatos Sales Tax Oversight Committee shall
be four (4) years.
Section 76. The terms of office of the resident members of the Los Gatos Sales Tax Oversight
Committee shall be staggered and over lapped in such a manner that the terms of no more
than one-third of the members expire each year.
Section 87. The Town Council shall fill any resident member vacancies of the Los Gatos Sales
Tax Oversight Committee occurring during the term of the Committee. In the event there are
insufficient applicants for the Town Council to fill Committee vacancies the members of the
Town’s Finance Committee may fill those vacancies so a Sales Tax Oversight Committee
meeting can be convened.
Section 98. The members of the Los Gatos Sales Tax Oversight Committee shall serve without
compensation, provided that with advance budgetary approval of the Town Council, the actual
and necessary expenses (if any) incurred by the members in the conduct of Town business shall
be reimbursable pursuant to the provisions of the current Administrative Policy.
Section 109. The Los Gatos Sales Tax Oversight Committee shall meet semi-annually and all
meetings shall be noticed and conducted in accordance with the applicable provisions of the
Brown Act and Robert’s Rules of Order and Town Policies established for Commissions and
Committees.
Section 110. Minutes of the actions taken during the Los Gatos Sales Tax Oversight Committee’s
meetings shall be kept and shall be a public record.
Section 121. The function of the Los Gatos Sales Tax Oversight Committee shall be to serve in
an advisory capacity to the Town Council. Prior to the Town’s expenditure of any Sales Tax
revenues, the Los Gatos Sales Tax Oversight Committee shall review the Town’s proposed
expenditures and advise the Town Council on whether such expenditures meet the Town
Council’s objectives stated in Ordinance 2274 and Measure G. It shall not be within the purview
of the Sales Tax Oversight Committee to direct staff, recommend any particular contract or
project but only to determine whether such expenditures meet the Town Council’s objectives
stated in Ordinance 2274 and Measure G. In addition, the final determination of whether such
expenditures meet the Town Council’s objectives and the approval of any such expenditure
Resolution
3 of 3
ATTACHMENT 4
shall be made by Town Council. The Los Gatos Sales Tax Oversight Committee shall issue an
annual public report of the expenditures and appropriations of the Sales Tax revenues which
were approved by the Town Council during the applicable fiscal year. The Los Gatos Sales Tax
Oversight Committee shall undertake such other and additional duties as the City Council may
direct.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los
Gatos, California, held on the 6th day of August, 2019 by the following vote:
COUNCIL MEMBERS:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
DATE: __________________
ATTEST:
TOWN CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
DATE: __________________
Draft Resolution ATTACHMENT 5
Page 1
DRAFT RESOLUTION
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS
RESCINDING RESOLUTION 2017-008 AND ADOPTING REVISED ENABLING
RESOLUTION TO ESTABLISHING THE TOWN COUNCIL FINANCE COMMITTEE
WHEREAS, the Town Council of the Town of Los Gatos has determined that there is
a need for adult resident input to Council and staff regarding financial policy issues, and to
promote citizens participation and understanding regarding the financial condition of the
Town; and
WHEREAS, the Town Council of the Town of Los Gatos does hereby establish the
terms and conditions for citizen appointment to and conduct of the Town Council Finance
Committee. The Committee is advisory to the Town Council and operates in the manner
herein after prescribed; and
WHEREAS, on March 7, 2017, the Town Council adopted Resolution 2017-008 to
establish the Council Finance Committee; and
WHEREAS, the Council Finance Committee contains the necessary expertise to
support the Town’s Sales Tax Oversight Committee; and
WHEREAS, the Town needs a viable Committee structure to ensure the Sales Tax
Oversight Committee can meet and fulfill its obligations.
WHEREAS, the Council Finance Committee shall be formed, convened, and
governed by the following bylaws as adopted by the Town Council:
A. The Town Council Finance Committee shall consist of five (5) members - two (2)
Town Council Members as voting members, appointed annually by the Mayor, and
three (3) adult residents as non-voting members, appointed by the Town Council,
whose term of office shall be for three (3) years with no limitations on
reappointments.
B. A quorum shall consist of the two voting Council Members. The resident members
of the Finance Committee shall participate in all meetings.
Draft Resolution ATTACHMENT 5
Page 2
C. Resident applicants shall follow the Town's standard recruitment and selection
process and shall have the following qualifications to serve on the Council Finance
Committee:
1. Resident of Los Gatos and a registered voter;
2. Five years of experience in at least one of the following:
a. Financial experience in a corporate, business, or government setting;
b. Principal or officer at a financial auditing firm;
c. Investment banking;
d. Finance or budget management;
e. Certified public accountant (CPA)
D. The terms of office of the resident members shall be staggered and overlapped in
such a manner that the terms of no more than one-third of the members expire
each year.
E. Resident members shall conform with all current Town Resolutions and Policies.
F. The Town Council shall fill any resident member vacancies occurring during the
term of the Committee.
G. The members of the Committee shall serve without compensation, provided that
with advance budgetary approval of the Town Council, the actual and necessary
expenses (if any) incurred by the members in the conduct of Town business shall be
reimbursable pursuant to the provisions of the current Administrative Policy.
H. The Committee shall establish a regular time and location for its meetings and shall
conduct its meetings in compliance with the provisions of the Ralph M. Brown Act
(Government Code Sections 54950).
I. Minutes of the actions taken during the Committee's meetings shall be kept and
shall be a public record.
J. The function of the Committee shall be to serve in an advisory capacity to the Town
Council regarding the following:
1. Annual review of the Town's investment policy;
2. Annual review of the independent financial audit (Comprehensive Annual
Financial Report);
3. Annual review of and potential recommendations to address the Town's
CalPERS unfunded pension and Other Post-Employment Benefits (OPEB)
liabilities;
4. Annual review of proposals and make recommendations regarding
new and increased revenue sources;
5. In the event the Town’s Sales Tax Oversight Committee does not have
the required seven (7) members, the Council Finance Committee will
serve as members of theat Sales Tax Oversight Committee.
Draft Resolution ATTACHMENT 5
Page 3
5.6. Special projects as directed by the Town Council, Town Manager,
or Finance Director.
K. It is not the purpose of the Committee to advise on regular or routine
financial administration, nor to become involved in other than the
financial impact of the projects/programs they are asked to review.
NOW, THEREFORE, BE IT RESOLVED, that the Town Council Finance Committee is
hereby established as an advisory committee to the Los Gatos Town Council.
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los
Gatos, California, held on the 6th day of August, 2019 by the following vote:
COUNCIL MEMBERS:
AYES:
NAYS:
ABSENT:
ABSTAIN:
SIGNED:
MAYOR OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
DATE: __________________
ATTEST:
TOWN CLERK OF THE TOWN OF LOS GATOS
LOS GATOS, CALIFORNIA
DATE: __________________