Item 5 - Emergency Services Coordinator Position
PREPARED BY: Arn Andrews
Assistant Town Manager
Reviewed by: Town Manager, Director of Human Resources, and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● 406-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 8/6/2019 ITEM NO: 5
DATE: July 23, 2019
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Authorize the Town Manager to Negotiate and Execute a Memorandum of
Understanding (MOU) with the City of Monte Sereno for a Cost Sharing
Agreement for a Part-time Emergency Services Coordinator Position
RECOMMENDATION:
Authorize the Town Manager to Negotiate and Execute a Memorandum of Understanding
(MOU) with the City of Monte Sereno for a Cost Sharing Agreement for a Part-time Emergency
Services Coordinator Position.
BACKGROUND:
Currently, emergency management responsibilities are shared between the Office of the Town
Manager and the Los Gatos-Monte Sereno Police Department. Additionally, roles and
responsibilities for emergency management are divided between the Assistant Town Manager,
Police Captain, and Police Sergeant. Given the critical significance of emergency preparedness,
the Town Council approved a two-year temporary part-time Emergency Services Coordinator
position in the FY 2019/20 adopted Operating Budget. With the adoption of the FY 2019/20
Operating Budget, staff is ready to proceed with initiating the hiring process (Attachment 1) and
implementing a shared cost structure with the City of Monte Sereno.
DISCUSSION:
The part-time Emergency Services Coordinator position has been structured to address four key
functional roles of the Town’s emergency response capabilities. These include:
1. Maintenance and development of the Emergency Operation Plan (EOP) and annexes;
2. Maintenance and development of the Town’s Emergency Operations Center (EOC)
including: EOC infrastructure, EOC Section readiness, EOC training, etc.;
PAGE 2 OF 2 SUBJECT: Memorandum of Understanding with City of Monte Sereno for Part-time Emergency Services Coordinator Position DATE: July 25, 2019
3. Maintenance of federal/state mitigation reporting requirements and development of
federal/state grant opportunities; and
4. Liaison to regional emergency management partners.
An initial assessment of the four functional areas of responsibility performed by the Town and
the Monte Sereno City Manager determined a potential proportional cost share apportionment
of 70% (Town) and 30% (Monte Sereno). Based on a 70/30 apportionment, the City of Monte
Sereno would reimburse the Town approximately $16,527 of the annual cost of $55,090 if
approved by the City Council of Monte Sereno.
CONCLUSION:
Approval of the Town Manager to negotiate and execute a Memorandum of Understanding
(MOU) with the City of Monte Sereno for a Cost Sharing Agreement will help defray the cost of
a critical new component of the Town’s emergency response preparedness.
COORDINATION:
This report was coordinated with the Town Manager, Director of Human Services, and Finance
Director.
FISCAL IMPACT:
The Council approved FY 2019/20 Operating Budget included the addition of 1,000 temporary
staff hours for the two-year temporary part-time Emergency Services Coordinator position for a
total of $55,090 per year.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachment:
1. Part-time Emergency Services Coordinator Job Announcement
Town of Los Gatos Human Resources Department 110 E. Main Street Los Gatos, CA 95030 www.losgatosca.gov
Small Town Service, Community Stewardship, Future Focus
The Town of Los Gatos invites
applications for:
Emergency
Services
Coordinator
Open Until filled
$40.00 — $50.00 Hourly
(Temporary/Limited 2 – year Term)
The Position
The Part-time Emergency Services Coordinator reports directly to the
Assistant Town Manager and works closely with other staff in the Town
organization. The Emergency Services Coordinator will plan, develop, and
implement disaster response and training activities for the Town of Los Gatos
and Monte Sereno, including staff training, community education programs,
and functions as a liaison between the Town and governmental agencies.
The Emergency Services Coordinator is also responsible for maintaining
oversight coordination of the Town's Emergency Operations Center. The
coordinator assists in the development of emergency response procedures,
facilitates training for EOC staff and volunteers, and achieves compliance with
State and Federal emergency response and disaster mitigation programs.
Successful performance of the work requires the ability to negotiate solutions
to complex problems, understand mutual aid agreements, and operate under
California Standardized Emergency Management System (SEMS) and Incident
Command System (ICS).
Example of Duties:
• Plan, organize, review, evaluate, and personally perform activities to
implement a variety of emergency preparedness and disaster recovery
programs and procedures under the SEMS/ICS model.
• Perform work in emergency planning management including data
collection, analysis and preparation of State and Federal reports and
maintenance of Emergency Operation Center (EOC) documents and
records.
• Develop and conduct training on disaster and emergency response to EOC
Staff, Town Staff, and community members. Coordinates the
development and implementation of a disaster preparedness training
program for employees and volunteers, specifically for the purpose of
educating these individuals of their responsibilities during emergency
and/or disaster operations.
• Manage and maintain the Emergency Operations Center (EOC).
• Respond to emergency incidents, disaster and significant events and
participates in the management of those incidents.
• Support training of Town Staff assigned to the Emergency Operations
Center (EOC) and other such key roles.
• Plan for, order, and maintain equipment and supplies for the Emergency
Operations Center.
Apply Today!
Town of Los Gatos Human Resources Department 110 E. Main Street Los Gatos, CA 95030 www.losgatosca.gov
Our Ideal Candidate
The successful candidate will possess the following competencies:
Understand basic principles and techniques for developing emergency
preparedness and disaster relief programs.
Ability to plan, implement, monitor and evaluate a variety of
emergency service programs.
Strong presentation and writing skills to communicate effectively to
both small and large groups.
Ability to work collaboratively and maintain effective working
relationships with respect, and promote leadership with Town Staff,
volunteers, outside agencies, and members of the community.
Coordinate a variety of complex tasks simultaneously.
Education and Experience
Any combination of education, experience, and training that would provide
the required knowledge and abilities is qualifying. Typical qualifications
include:
• Bachelor’s degree in public administration, emergency management,
public safety, or a related field.
• At least two (2) years experience in emergency management/
emergency preparedness planning or related field.
Additional Information
Must be willing to adjust work hours to meet operational demands and respond
on a 24– hour basis to assist and advise in emergency situations.
Equal Opportunity Employer (EOE). Reasonable Accommodations: Please call (408) 399-5739 at least
five (5) days in advance of the selection process. The information contained within this announcement
may be modified or revoked without notice and does not constitute either an expressed or implied
contract.
The Organization
The Town of Los Gatos is a general law
city operating under the Council/
Manager form of government. The
Town Manager and Town Attorney are
appointed by and directly report to the
Council. The Town’s 149 full and part
time employees are organized into the
following departments: Parks & Public
Works, Community Development,
Police, Library, and Administrative
Services. The proposed 2019/20
General Fund budget is approximately
$45.2 million.
The Community
Nestled at the base of the majestic
Santa Cruz mountains, located about 60
miles south of San Francisco, Los Gatos
offers a small town charm with a high
level of community pride. With an
approximate population of 31,000, Los
Gatos is a unique community offering
natural beauty that inspires a healthy
lifestyle. Los Gatos has a strong
economic presence, with an award-
winning downtown that offers unique
shopping and dining as well as local and
regional favorites.