Item 3 - TM Approved Actions During 2019 TC Recess
PREPARED BY: Janette Judd
Executive Assistant to the Town Manager
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● 406-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 08/06/2019 ITEM NO: 3
DATE: July 22, 2019
TO: Mayor and Town Council
FROM: Laurel Prevetti, Town Manager
SUBJECT: Accept Report on Town Manager Approved Actions During the 2019 Town
Council Legislative Recess
RECOMMENDATION:
Staff recommends that the Town Council accept this report on Town Manager approved actions
taken during the 2019 Town Council legislative recess.
BACKGROUND:
On June 18, 2019, the Town Council adopted a Resolution (Attachment 1) authorizing the Town
Manager to execute the following duties during periods of official Town Council legislative
recess in consultation with the Mayor:
1. Approval of plans and specifications for capital projects and authorization to advertise
for bids.
2. Award of construction contracts and construction contract change orders in excess of
the amount included in the contingency.
3. Execution of agreements and amendments to agreements in excess of $50,000 that
ordinarily require Town Council approval.
DISCUSSION:
The Town Council took an official legislative recess from June 19, 2019 to August 5, 2019.
During this recess, and pursuant to authority granted by the Town Council, the Town Manager
took the following action, in consultation with the Mayor:
PAGE 2 OF 2 SUBJECT: Accept Report on Town Manager Approved Actions During the Town Council Legislative Recess DATE: JULY 22, 2019
• Second Amendment to Agreement for Consultant Services with Lynx Technologies
(IT Department Memorandum, Attachment 2)
The Town Manager determined that immediate action on the above items was necessary to
maintain critical services. The item above has been approved by the Town Manager, and the
Council may request additional information or provide additional direction regarding the item.
As a separate agenda item for the Town Council meeting of August 6, 2019, the Council will be
considering a five-year agreement with Lynx Technologies.
CONCLUSION:
Staff recommends that the Town Council accept this report on Town Manager approved actions
taken during the 2019 Town Council legislative recess, as authorized by Town Council
Resolution 2019-033 and in consultation with the Mayor.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. Resolution 2019-033
2. IT Department Memorandum (Second Amendment to Agreement with Universal Site
Services)
RESOLUTION 2019-033
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF LOS GATOS
AUTHORIZING THE TOWN MANAGER TO EXECUTE THE FOLLOWING DUTIES
DURING PERIODS OF OFFICIAL TOWN COUNCIL RECESS,
IN CONSULTATION WITH THE MAYOR:
APPROVAL OF PLANS AND SPECIFICATIONS FOR CAPITAL PROJECTS AND
AUTHORIZATION TO ADVERTISE FOR BIDS;
AWARD OF CONSTRUCTION CONTRACTS AND CONSTRUCTION CONTRACT CHANGE
ORDERS IN EXCESS OF THE AMOUNT INCLUDED IN THE CONTINGENCY;
EXECUTION OF AGREEMENTS IN EXCESS OF $50,000
THAT ORDINARILY REQUIRE TOWN COUNCIL APPROVAL.
WHEREAS, the Town Council is taking an official legislative recess from June 19, 2019 to
August6,2019;and
WHEREAS, the Town Council may take official legislative recesses in the future; and
WHEREAS, it is possible that issues may arise during official Town Council recesses that
would normally require Town Council approval; and
WHEREAS, in order to avoid the possibility of critical scheduling delays or increased
expenses resulting from delays during the official Town Council recess, the Town Manager
should be authorized during official Town Council recesses to take certain actions, in
consultation with the Mayor.
NOW, THEREFORE, BE IT RESOLVED, by the Town Council of the Town of Los Gatos,
County of Santa Clara, that the Town Manager is authorized, in consultation with the Mayor,
during periods of official Town Council recesses, to:
1)Approve plans and specifications for capital projects and authorize staff to advertise
for bids;
2)Award construction contracts and construction contract change orders in excess of
the amount included in the contingency; and
3)Execute agreements and amendments to agreements in excess of $50,000 that
ordinarily require Town Council approval.
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Resolution 2019-033 June 18, 2019
PASSED AND ADOPTED at a regular meeting of the Town Council of the Town of Los
Gatos, California, held on the 181h day of June, 2019 by the following vote:
COUNCIL MEMBERS:
AYES: Marcia Jensen, Rob Rennie, Marico Sayoc, Barbara Spector, Mayor Steven Leonardis
NAYS: None
ABSENT: None
ABSTAIN: None
MAYOR OF THE TOWN OF LOS
LOS GATOS„ CALIF04NIA
DATE:
ATTEST:
O
TOWN CLERK OF THE TOWN OF LOS GATOS
LOS GATOS; CALIFORNIA
DATE: _gyp* L `i
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Resolution 2019 -033 June 18, 2019