Staff Report
PREPARED BY: SHELLEY NEIS
Town Clerk
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● 406-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 03/15/2019
ITEM NO: 10
DATE: MARCH 11, 2019
TO: MAYOR AND TOWN COUNCIL
FROM: LAUREL PREVETTI, TOWN MANAGER
SUBJECT: DISCUSS AND APPROVE THE POLICY COMMITTEE’S RECOMMENDATIONS
FOR COMMISSION APPOINTMENTS POLICY 2-11 AND TOWN AGENDA
FORMAT AND RULES POLICY 2-01 IN RELATION TO COMMISSIONER
INTERVIEWS, ABSENCES, AND REMOTE MEETING PARTICIPATION
RECOMMENDATION:
Discuss and approve the Policy Committee’s recommendations for Commission Appointments
Policy 2-11 and Town Agenda Format and Rules Policy 2-01 in relation to Commissioner
interviews, absences, and remote meeting participation.
BACKGROUND:
At the February 26, 2019 Policy Committee meeting, the Committee discussed proposed
modifications (Attachment 1) to the Commission Appointments Policy 2-11 and provided
recommendations to bring forward to the Council. Provided below is a summary of the
Committee’s deliberations on each area of Policy consideration considered at this Committee
meeting. Attachments 2 and 3 contain redline versions of Policy 2-11 and Policy 2-01 with the
proposed changes.
Applicant Interviews
The Committee recommends allowing a submission letter and remote participation for
interview purposes only for incumbents.
Remote Meeting Participation and Absences
The Committee did not have consensus on an allowable number but felt a number that is less
than half would be acceptable and looks forward to the discussion of the full Council for final
PAGE 2 OF 2
SUBJECT: DISCUSS AND PROVIDE DIRECTION ON THE POLICY COMMITTEE’S
RECOMMENDATIONS FOR COMMISSION APPOINTMENTS POLICY 2-11 AND
TOWN AGENDA FORMAT AND RULES POLICY 2-01 IN RELATION TO
COMMISSIONER INTERVIEWS, ABSENCES, AND REMOTE MEETING
PARTICIPATION
DATE: MARCH 11, 2019
BACKGROUND (continued):
determination. In addition, the Committee recommends language be added to the Commission
Appointment Policy regarding special meetings to make certain there are not abuses in the
absentee policy.
CONCLUSION:
Based on deliberations at the Policy Committee, recommended modifications to the Policies are
provided in Attachment 2 and Attachment 3 in redline format. Additional modifications may be
necessary following the Town Council discussion.
COORDINATION:
The preparation of this report was coordinated with the Town Manager’s Office and the Town
Attorney.
FISCAL IMPACT:
There is no fiscal impact.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. Council Policy Committee February 26, 2019 staff report
2. Redlined Commissions Appointment Policy 2-11
3. Redlined Town Agenda Format and Rules Policy 2-01
4. Public Comment