Staff Report
PREPARED BY: MONICA RENN
Economic Vitality Manager
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Community Development
Director
110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
TOWN COUNCIL REPORT
MEETING DATE: 06/18/2019
ITEM NO: 2
DATE: JUNE 11, 2019
TO: TOWN COUNCIL
FROM: LAUREL PREVETTI, TOWN MANAGER
SUBJECT: A. AUTHORIZE THE TOWN MANAGER TO EXECUTE AN ANNUAL AGREEMENT
FOR SERVICES WITH THE LOS GATOS CHAMBER OF COMMERCE TO MANAGE
THE TOWN’S INFORMATION CENTER AND ASSIST WITH THE COORDINATION
OF THE LEADERSHIP LOS GATOS PROGRAM, FOR A TOTAL CONTRACT
AMOUNT NOT TO EXCEED $60,000; AND,
B. AUTHORIZE A FY 2019/20 EXPENDITURE BUDGET ADJUSTMENT IN
THEAMOUNT OF $15,000 TO COVER THE ADDITIONAL SERVICES PROVIDED
BY THE CHAMBER OF COMMERCE.
RECOMMENDATION:
A. Authorize the Town Manager to execute an annual agreement for services with the Los
Gatos Chamber of Commerce to manage the Town’s Information Center and assist with
the coordination of the Leadership Los Gatos program, for a total contract amount not to
exceed $60,000; and,
B. Authorize a FY 2019/20 expenditure budget adjustment in the amount of $15,000 to
cover the additional services provided by the Chamber of Commerce.
BACKGROUND:
At the Town Council’s June 4, 2019 meeting, the Chamber of Commerce’s annual agreement for
services was discussed. Additional funds were requested by the Chamber of Commerce
(Chamber). The Council agreed to increase the Chamber’s budget by $15,000 for Visitor
Information Center services and clarified that the Visitor Center services that benefit Town wide
stakeholders including visitors, residents, and all business districts/area within Los Gatos.
PAGE 2 OF 2
SUBJECT: ANNUAL AGREEMENT WITH THE LOS GATOS CHAMBER OF COMMERCE
DATE: JUNE 11, 2019
S:\COUNCIL REPORTS\2019\06-18-19\02 Chamber Agreement\Staff Report.FINAL.docx
DISCUSSION:
The Agreement for Services (Attachment 1) and the Scope of Services (Attachment 1, Exhibit A)
reflect the updated agreement and increased payment amount of $55,000 for the Visitor
Information Center services. No changes were made to the Leadership Los Gatos payment
amount or structure, which remains at a not to exceed amount of $5,000 ($4,000 coordination
fee and a not to exceed amount of $1,000 for expenses exceeding tuition collected).
CONCLUSION:
The Chamber of Commerce is a key community partner that promotes and supports businesses
in Los Gatos through events and programs that benefit businesses beyond their membership.
Thus, staff is recommending that the Council authorizes a FY 2019/20 expenditure budget
adjustment in the amount of $15,000 to cover the additional services provided by the Chamber
of Commerce and authorize the Town Manager to execute an annual agreement for services
with the Los Gatos Chamber of Commerce to manage the Town’s Information Center and assist
with the coordination of the Leadership Los Gatos program for a total contract amount not to
exceed $60,000 .
FISCAL IMPACT:
$45,000 of the funding for this agreement, had been included in the Town’s FY 2019/20
Proposed Operating and Capital Budget adopted by the Town Council on June 4, 2019. The
requested expenditure budget adjustment in the amount of $15,000 will provide a total of
$60,000 funding for the contract. Funds for the requested budget adjustment are available in
the estimated FY 2019/20 surplus.
ENVIRONMENTAL ASSESSMENT:
The proposed agreement is not a project under the California Environmental Quality Act and no
environmental analysis is required.
Attachment:
1. Los Gatos Chamber of Commerce Agreement with Exhibit A, Scope of Services FY 2019/20