Attachment 2CALIFORNIA
T ĔĜē Ĕċ L ĔĘ G ĆęĔĘ
Capital Improvement Program Budget
Fiscal Years 2019/20 — 2023/24 ATTACHMENT 2
Cover Photos: Ken Benjamin and Liv Ames
TOWN OF LOS GATOS
CALIFORNIA
PROPOSED
Capital Improvement Program
for
Fiscal Years July 1, 2019 to June 30, 2024
Town Council
Steve Leonardis............................................................ Mayor
Marcia Jensen ....................................................... Vice Mayor
Marico Sayoc ............................................... Council Member
Barbara Spector ........................................... Council Member
Rob Rennie .................................................. Council Member
Prepared under the direction of:
Laurel Prevetti ........................................................................................................... Town Manager
Stephen D. Conway ................................................................................................. Finance Director
110 E. Main Street, Los Gatos, CA 95030
www.losgatosca.gov
PROPOSED TABLE OF CONTENTS
i
INTRODUCTION
Town Manager’s Message .................................................................................................................... A – 1
FY 2018/19 Completed CIP Projects ..................................................................................................... A – 11
Budget Process Overview ..................................................................................................................... A – 17
FINANCIAL SUMMARIES
Program Summaries
Streets Program ............................................................................................................................... B – 5
Parks Program .................................................................................................................................. B – 5
Public Facilities Program .................................................................................................................. B – 6
Fund Summaries
Total CIP Fund Summary .................................................................................................................. B – 9
Fund 411 - GFAR Fund ..................................................................................................................... B – 10
Fund 471 – Traffic Mitigation Fund ................................................................................................. B – 12
Fund 421 – Grants Fund................................................................................................................... B – 14
Fund 461/462/463 – Storm Basin Funds ......................................................................................... B – 16
Fund 472 – Utility Underground Fund ............................................................................................. B – 18
Fund 481 – Gas Tax Fund ................................................................................................................. B – 20
STREETS PROGRAM
Street Reconstruction & Resurfacing Projects
Street Repair & Resurfacing ............................................................................................................. C – 6
Almond Grove Street Rehabilitation Project ...................................................................................C – 10
Street Repairs, Maintenance & Safety Projects
Traffic Calming Projects ................................................................................................................... C – 16
Curb, Gutter & Sidewalk Maintenance ............................................................................................ C – 18
Retaining Wall Repairs ..................................................................................................................... C – 20
Annual Street Restriping .................................................................................................................. C – 22
Guardrail Replacement Projects ...................................................................................................... C – 24
Massol Intersection Improvements ................................................................................................. C – 26
Street Improvement Projects
Los Gatos Boulevard/Shannon Road Improvements ....................................................................... C – 32
Downtown Parking Lots Seal Coat & Restriping. ............................................................................. C – 34
Hernandez Avenue Storm Drain Improvements ............................................................................. C – 36
224 West Main Property Acquisition (Parking Lot 6) ...................................................................... C – 38
PROPOSED TABLE OF CONTENTS
ii
Sidewalk Improvements for Shannon Road/Los Gatos Boulevard/Cherry Blossom Lane .............. C – 40
Sidewalk Improvements – Multiple Locations ................................................................................. C – 42
Utility Undergrounding Improvements ........................................................................................... C – 44
Cut – Through Traffic/Wood Road Roundabout .............................................................................. C – 46
Traffic Signal Modernization ............................................................................................................ C – 48
Bicknell Road Storm Drain Improvements ....................................................................................... C – 50
Bicycle & Pedestrian Improvements ................................................................................................ C – 52
Stormwater Master Plan .................................................................................................................. C – 54
Stormwater System – Pollution Prevention Compliance ................................................................ C – 56
Public Arts Gateway ......................................................................................................................... C – 58
Downtown Parking Study ................................................................................................................ C – 60
One-Way Downtown Street Pilot .................................................................................................... C – 62
Annual Storm Drain Improvements ................................................................................................. C – 64
Pilot School Busing ........................................................................................................................... C – 66
ADA Transition Plan ......................................................................................................................... C – 68
Highway 17/9 Interchange and Capacity Improvements ................................................................ C – 70
Downtown Revitalization ................................................................................................................. C – 72
Bridge Projects
Quito Road - Bridge Replacement ................................................................................................... C – 78
Highway 17 Bicycle & Pedestrian Bridge – Preliminary Design ....................................................... C – 80
PARKS AND TRAILS PROGRAM
Park Improvement Projects
Parks Playground Fibar Project ........................................................................................................ D – 6
Creek Trail & Parks Pathway & Parking Lot Seal Coat and Striping ................................................. D – 8
Town Plaza Turf Repairs................................................................................................................... D – 10
Outdoor Fitness Equipment ............................................................................................................. D – 12
Vegetation Management – Town-wide ........................................................................................... D – 14
Fence Replacement – Shire Court ................................................................................................... D – 16
Trail Improvement Projects
Open Space Trail Upgrades .............................................................................................................. D – 22
Forbes Mill Footbridge Improvements ............................................................................................ D – 24
Charter Oaks Trail Repair ................................................................................................................. D – 26
Trailhead Connector Project ............................................................................................................ D – 28
PROPOSED TABLE OF CONTENTS
iii
PUBLIC FACILITIES PROGRAM
Infrastructure Projects
Building Replacement at Corporation Yard ...................................................................................... E – 6
Energy Efficiency Upgrades Town-wide ........................................................................................... E – 8
Facilities Assessment ....................................................................................................................... E – 10
Library Carpet Replacement ............................................................................................................ E – 12
Town Beautification ......................................................................................................................... E – 14
ADA Upgrade Public Restrooms – Adult Recreation Building ......................................................... E – 16
ADA Upgrade Staff Restroom – Civic Center ................................................................................... E – 18
Plaza Level Railings – Code Upgrade ............................................................................................... E – 20
Waterproofing – Town-wide ........................................................................................................... E – 22
Sound Mitigation in Library Lobby .................................................................................................. E – 24
Fire Suppression (Halon) for Server Rooms ..................................................................................... E – 26
Police Headquarters Roof Repair .................................................................................................... E – 28
Equipment Projects
Information System Upgrade .......................................................................................................... E – 34
Audio / Video System Upgrade ........................................................................................................ E – 36
Town-Wide Document Imaging Project .......................................................................................... E – 38
Engineering Document Archiving .................................................................................................... E – 40
Silicon Valley Regional Interoperability Project (SVRIP) Services ................................................... E – 42
Neighborhood Emergency Preparedness ........................................................................................ E – 44
EOC Communication Upgrades ....................................................................................................... E – 46
IT Disaster Recovery Improvements ................................................................................................ E – 48
Computer Aided Dispatch and Records Management System (CAD/RMS) .................................... E – 50
REFERENCE
Glossary .................................................................................................................................................. F – 1
Index....................................................................................................................................................... F – 7
Introduction
This Page Intentionally Left Blank
A - 1
TOWN OF LOS GATOS
CIVIC CENTER 110 E. MAIN STREET LOS GATOS, CA 95030
May 8, 2019
Honorable Mayor and Town Council:
I am pleased to submit to you the Proposed Fiscal Year (FY) 2019/20 – 2023/24 Five-Year Capital
Improvement Program (CIP) for the Town of Los Gatos. The CIP is a comprehensive five-year capital
improvement plan designed to identify projects to develop and maintain the Town’s infrastructure,
consistent with the Town Council Core Goal of maintaining the condition and availability of public
facilities. Guidance for developing priorities for capital improvement projects is also derived from key
plans, including the General Plan and the Council’s Strategic Priorities.
This CIP budget message contains:
• Town’s Core Goals and Strategic Priorities
• CIP Financial Summary - Funding Sources
• Proposed FY 2019/20 – 2023/24 CIP Overview
• Proposed FY 2019/20 CIP Overview
• FY 2018/19 Completed Projects
• Budget Process Overview
In January 2019, the Town Council established the 2019-21 Strategic Priorities (see page A-2). The Core
Goals and Strategic Priorities guide the preparation of both the Capital and Operating Budgets. In terms
of capital projects, the Town Council affirmed its interest improving the condition of the Town’s streets,
enhancing community vitality through events and other efforts in addition to continuing/completing the
ongoing commitments of traffic/transportation, public safety, quality of life, and prosperity.
All proposed capital projects are described in this document. The reserves and operating expenditures
are discussed in more detail in the Proposed FY 2019/20 Operating Budget.
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Introduction Section
A - 2
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Introduction Section
A - 3
CIP FINANCIAL SUMMARY – FUNDING SOURCES
As in the past, the Town continues to be challenged in its attempts to secure a reliable ongoing source of
revenue for the Capital Improvements Program. The proposed five-year CIP reflects $6.0 million in
ongoing Gas Tax dedicated sources to help fund the proposed $32 million of planned capital
improvements. The balance of CIP funding of $26 million is expected to be funded by one–time
appropriations from the General Fund Appropriated Reserve (GFAR), Utility Undergrounding Funds,
Traffic Mitigation Funds, Grant Funds, Storm Drain Funds as follows:
Ongoing Gas Tax 6,050,270$
GFAR 17,666,444
Utility Undeground Funds 4,555,204
Traffic Mitigation Funds 1,347,551
Grant Funds 1,987,200
Storm Drain Funds 365,000
Total Funding Available 31,971,669$
Funding Sources for the FY 2019/20 - 2023/24 CIP
One-Time
GAS TAX
State Gasoline Tax revenue is distributed to the Town from the State of California and recorded in the
Gas Tax Fund. This tax is also known as the “Highway Users Tax” or the “Motor Vehicle Fuel License
Tax.” The gasoline tax is an 18-cent per gallon tax on fuel used to propel a motor vehicle or aircraft. Gas
Tax revenue is allocated to the Town based on a per gallon of gas purchased within the Town limits and
based on population. The estimated Gas Tax revenue totals approximately $1.2 million for FY 2019/20
due to the Road Recovery and Repair Act of 2017 (SB1). These funds can only be used for new
construction and reconstruction of Town streets.
LOCAL 2010 AND 2016 MEASURE B
As part of a voter-approved measure from 2010, the Santa Clara Valley Transportation Agency (VTA)
assesses a $10 per vehicle registration surcharge to repair and rehabilitate streets. This funding source
is expected to generate approximately $180,000 annually for Los Gatos, which will be used for street
rehabilitation Town-wide.
In 2016, Santa Clara County voters approved Measure B, a transportation focused sales tax measure.
After several years of legal challenges, the funding from Measure B has begun to flow. The most
important element of this measure is ongoing road maintenance funding to the Town of $580,663.
Additional funds may be distributed to local projects on a competitive basis.
GFAR
The primary source of funding for the Town’s capital program is the Town’s General Fund Appropriated
Reserve (GFAR). By Council direction, this fund receives transfers from the General Fund’s designated
Reserve for Future and Special Projects, which receives most of the Town’s annual revenues above
operating expenditures after funding all legally restricted reserves at their required levels, including
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Introduction Section
A - 4
receipt of one-time funds from grants, property sales, and other reserves. Because of the availability of
General Fund “one-time” funding sources in recent years, the Council approved a General Fund transfer
to the GFAR fund in the amount of $2.7 million for FY 2013/14, an additional “one-time” source
allocation of $6.6 million for FY 2014/15, and additional funding of $6.9 million for the Almond Grove
Street Rehabilitation project in FY 2016/17, $2.8 million funding in FY 2017/18, $2.4 million transfer in
FY 2018/19, and $5.7 million tranfer in FY 2019/20.
After these allocations, the Reserve for Future Capital and Special Projects forecasted June 30, 2019
balance is $2.4 million. Sufficient balances are anticipated for the following four years of the Plan to
allocate approximately $550,000 from the General Fund Reserve for Capital and Special Projects for FY
2020/21 through FY 2023/24.
The other revenue source for GFAR is the Construction Impact Fee and a Refuse Vehicle Road Impact
Fee. This Construction impact fee is assessed on construction projects based on the square foot size of
the project at a rate of $1.14 per square foot. These fees are intended to recover the damage caused to
Town streets by construction traffic. Construction Impact fees generate at least $110,000 annually.
Refuse Vehicle Road impact Fee estimated to generate $610,000 for FY 2019/20.
The funding from this reserve greatly enhances the Town’s ability to implement the CIP; however, it is
not enough to support future annual infrastructure maintenance or construct new facilities. Establishing
a reliable, dedicated source of funding for basic capital improvements beyond the use of accumulated
reserves remains a long-term need and important goal for the Town.
UTILITY UNDERGROUND FUNDS
The Utility Undergrounding Fund serves as a funding source for activities generally undertaken in
conjunction with street improvement projects. The Town receives approximately $30,000 annually in
Utility Undergrounding funding which is derived from a Town construction tax of 18 cents charged for
each square foot of building addition or alteration within the Town. Total cash balances currently on
hand from the utility undergrounding construction tax are approximately $3.8 million at FY 2018/19
year-end. In addition, the Town may have access to over $3.8 million in Rule 20A funds allocated from a
percentage of electric bills. PG&E retains and tracks these monies. The Town has identified a project to
underground utilities along Los Gatos Boulevard south of Lark Avenue. These projects rely on PG&E for
scheduling and have long lead times. Staff expects a six year project design timeline, and is expecting
project construction in FY 2020/21.
TRAFFIC MITIGATION FUNDS
The traffic impact mitigation fee assures that each new development or expansion of use pays its fair
share of the transportation improvements needed to accommodate the cumulative traffic impacts. The
fee is paid in full prior to issuance of the building permit for new development or expansion of use. In FY
2013/14, the Town Council approved an increased Traffic Impact Fee, expected to generate $2 million
over five years for local transportation improvements. Traffic Mitigation Funds should be used solely for
construction of identified traffic and transportation improvement projects.
GRANT FUNDS
The Town receives grant funds from various sources that help address some of the maintenance and
improvement costs associated with Town infrastructure. Grants include federally funded Surface
Transportation Program (STP) funds which pay for general roadway capital improvements, and a
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Introduction Section
A - 5
combination of Federal Innovative Deployment to Enhance Arterials (IDEA) grant funds and State
Vehicle Registration Fee (VRF) grant funds are contributing to the Traffic Signal Modernization project.
In addition, the Town utilizes Community Development Block Grant funds for specific qualifying projects,
usually focused on accessibility. Total grant funding for FY 2019/20 is estimated at $1,047,100. The
addition of the Transportation and Mobility Manager in last year’s budget has allowed for staff to
dedicate more attention to grant funding opporutnities.
STORM DRAIN FUNDS
The Town also receives funding from its Storm Drain Fund, which relies on an established charge of
$0.75 per square foot of impervious surface created by new development. Depending on development
activity, this fee produces approximately $100,000 in revenue annually. This fee has not been adjusted
for several years and should be evaluated in the future as part of the NPDES storm water permit process
and as part of a continuous review of development related fees.
The remaining sources are primarily one-time funds from State or Federal government or from special
revenue funds that have often fluctuated in tandem with the economy and the state budget. Examples
of one-time funds include Valley Transportation Authority/Transportation Fund for Clean Air (VTA/TFCA)
funds and State Proposition 42 Gas Tax funds.
PROPOSED FY 2019/20 – 2023/24 CIP OVERVIEW
The Capital Improvement Program is broadly grouped into the following categories:
Streets Program, which maintains and ensures functional streets, pedestrian, and bike systems.
Parks Program, which repairs or improves parks, park buildings, trails, and urban forestry.
Public Facilities Program, which constructs and repairs public buildings, and purchases
equipment.
The proposed CIP projects include both new and carry-forward projects from the prior year as part of
the multi-year programming of $48 million. Approximately $42.5 million (88.2%) is allocated to the
streets, retaining walls, sidewalks, and curbs category; $1.7 million (3.6%) is allocated to parks and trails
projects; and $3.9 million (8.2%) is allocated to public facility projects. Allocations are summarized
below by type of major improvements within the program categories.
Carry-forward
from
2018/19 2019/20
Carry-forward
and New FY
2019/20 2020/21 2021/22 2022/23 2023/24
Total By
Category
Total By
Program
StreetsReconstruct/Resurfacing 4,233,230$ 4,237,770$ 8,471,000$ 2,836,393$ 2,962,517$ 2,962,517$ 2,962,517$ 20,194,944$ Maintenance & Safety 896,551 2,465,100 3,361,651 435,000 435,000 435,000 435,000 5,101,651 Street Improvements 8,180,526 2,492,524 10,673,050 6,060,331 - - 65,000 16,798,381 Bridges 435,087 - 435,087 - - - - 435,087 42,530,064$
ParksPark Improvements 349,540 260,000 609,540 25,000 - 25,000 - 659,540$ Trail Improvements 701,051 350,000 1,051,051 - - - - 1,051,051 1,710,591$
Public FacilitiesInfrastructure Projects 890,533 1,862,000 2,752,533 35,000 35,000 35,000 35,000 2,892,533$ Equipment Projects 581,324 525,000 1,106,324 - - - - 1,106,324 3,998,856$
TOTALS 16,267,842$ 12,192,394$ 28,460,236$ 9,391,724$ 3,432,517$ 3,457,517$ 3,497,517$ 48,239,511$
Five Year CIP Summary
FY 2019/20 - 2023/24 CIP by Program
Total funding for street reconstruction and resurfacing for the next five years is planned at $20.1 million
with approximately $8.4 million allocated in FY 2019/20 including carryovers. Over the five-year period,
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Introduction Section
A - 6
the CIP proposes $22.3 million for various other street-related infrastructure improvements including
street maintenance and resurfacing; curb, gutter and sidewalk maintenance; street intersection
improvements; retaining wall reconstruction; crosswalk ramps and safety devices; and storm drain
improvements.
Total funding for parks and trail improvements for the next five years is planned at $1.7 million with
approximately $1.6 million allocated in FY 2019/20 including carryovers.
Total funding for public facilities infrastucture improvements and equipment projects for the next five
years is planned at $3.9 million with approximately $3.8 million allocated in FY 2019/20 including
carryovers.
Although the Proposed FY 2019/20-2023/24 CIP is a five-year plan, only the first year of the plan is
formally adopted with funds appropriated by the Town Council as part of the budget process. Future
year projects are funded with designated cash reserves on hand, supplemented by estimated annual
revenues for capital funding purposes such as Gas Tax funds and state transportation funds. The scope
and funding estimates may change based on the Town’s fiscal situation and evolving priorities.
PROPOSED FY 2019/20 OVERVIEW
$28.4 million is being proposed in the first year of the CIP and is comprised of approximately $16.2
million in carryover funds from FY 2018/19 and approximately $12.2 million in new funding.
The first year of the five year plan (FY 2019/20) continues funding for the Town Council Strategic
Priorities, including basic infrastructure needs. Project completion of the Almond Grove Street
Construction is expected in June 2019. Street maintenance remains high Council priority as the Town is
making progress to improve its Pavement Condition Index (PCI), a standard rating of street conditions.
The PCI reached a recent high rating of 74 in 2008 due to concentrated investments and is now at the
level of 69 (2018 survey data). With the new County and State Transportation Funds, the investment in
street maintenance of $2,962,517 per year will allow the Town’s PCI to increase to 72 within the next
five years. This investment continues to leave a deferred maintenance backlog in excess of $10M.
In FY 2015/16, the Council placed several CIP projects on hold and transferred the funding of these
projects to the Almond Grove Project. The following projects have been moved to an unfunded needs
list:
• Parking Lot 4 Repair and Resurfacing
• Downtown Parking Sign Enhancements
• Montebello Way Island Removal
• Oak Meadow Park Upgrades
• Civic Center Improvements
• Plaza Park Improvements
The complete list of the proposed FY 2018/19 carry-forward and proposed projects (categorized by
funds and programs) can be found on page A-8. Projects are listed in the Financial Summary section and
further described in the project detail pages by category. Below is a summary by category. The total FY
2018/19 CIP is $28.4 million.
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Introduction Section
A - 7
Grant and TotalAwardsEstimated
Street Projects 14,399,011$ 3,090,163$ 1,210,054$ 4,241,560$ 22,940,789$
Park Projects 1,242,373 418,218 - - 1,660,591
Public Facilities Projects 3,791,856 67,000 - - 3,858,856
TOTAL OF CARRY-FORWARD & NEW PROJECTS 19,433,240$ 3,575,381$ 1,210,054$ 4,241,560$ 28,460,236$
* Other Funds include Storm Drain Fund, Traffic Mitigation Funds, Utility Underground Funds
GFAR Gas Tax Other *
Carry-forward & New FY 2019/20 CIP Projects
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Introduction Section
A - 8
GFAR Grants and Gas Tax Other TotalCARRY-FORWARD PROJECTS Awards
Streets *Street Repair & Resurfacing 4,759,245$ -$ 1,210,054$ -$ 5,969,299$ *Annual Street Restriping 144,772 - - - 144,772 Almond Grove Street Rehabilitation 2,501,701 - - - 2,501,701 *Traffic Calming Projects 19,499 - - - 19,499 *Curb, Gutter & Sidewalk Maintenance 1,237,113 - - - 1,237,113 *Retaining Wall Repairs 437,124 - - - 437,124 Quito Road - Bridge Replacement 235,087 - - - 235,087 *Guardrail Replacement Projects 93,043 980,100 - - 1,073,143 224 W. Main Street Property Acquisition (Parking Lot 6)1,231,100 - - - 1,231,100 Downtown Parking Lots Seal Coat & Restriping 75,085 - - - 75,085 Hernandez Avenue Storm Drain Improvements - - - - - Los Gatos Blvd/Shannon Improvements - - - 20,000 20,000 Sidewalk Improvements Shannon/LGB/Cherry Blossom 129,896 - - - 129,896 Downtown Parking Study 200,000 - - - 200,000 Sidewalk Improvements - Multiple Locations 60,000 - - - 60,000 Hwy 17 Bicycle & Pedestrian Bridge-Prelim Design - 52,995 - 147,005 200,000 Pilot School Busing Program 63,964 - - - 63,964 *One-Way Downtown Street Pilot 225,686 225,686 Utility Undergrounding Improvements - - - 2,330,000 2,330,000 *Traffic Signal Modernization - 1,775,568 - 563,262 2,338,830 *Bicycle & Pedestrian Improvements 815,822 281,500 - 2,400 1,099,722 Cut-Through Traffic Mitigation 86,296 - - 228,136 314,432 Bicknell Road Storm Drain Improvements - - - 50,758 50,758 Stormwater Master Plan 200,000 - - - 200,000 *Annual Storm Drain Improvement Prj - - - 300,000 300,000 Stormwater System - Pollution Prevention Compliance 298,578 - - - 298,578 Public Art Gateway 25,000 - - - 25,000
Parks Open Space Trail Upgrades 152,000 - - - 152,000 Parks Playground Fibar Project 36,540 - - - 36,540 *Charter Oaks Trail Repair Project 364,891 75,218 - - 440,109 Forbes Mill Footbridge Improvements 71,502 - - - 71,502 Town Plaza Turf Repairs 28,000 - - - 28,000 Creek Trail & Parks Path & Parking Lot Seal & Striping 225,000 - - - 225,000 Outdoor Fitness Equipment 60,000 - - - 60,000 Trailhead Connector 44,440 343,000 - - 387,440 Public Facilities Audio/Video System Upgrade 42,552 - - - 42,552 Information System Upgrade 172,785 - - - 172,785 Town-wide Document Imaging Project 16,990 - - - 16,990 *Building Replacement at Corporation Yard 975,108 - - - 975,108 Library Carpet Replacement 56,500 - - - 56,500 Engineering Document Archiving 11,716 - - - 11,716 Neighborhood Emergency Preparedness (CERT)44,090 - - - 44,090 Facilities Assessment 80,000 - - - 80,000 *Town Beautification 16,886 - - - 16,886 Silicon Valley Regional Interoperability Project (SVRIP) Service 63,601 - - - 63,601 Energy Efficiency Upgrade - Town-wide 697,039 - - - 697,039 IT Disaster Recovery Improvements 200,000 - - - 200,000 EOC Communications Upgrade 29,589 - - - 29,589 Police Headquarters Roof Repair 50,000 50,000
TOTAL OF CARRY-FORWARD PROJECTS (INCLUDES NEW ALLOCATIONS)16,278,240$ 3,508,381$ 1,210,054$ 3,641,560$ 24,638,236$
NEW PROJECTSStreets Downtown Revitalization 1,000,000$ -$ -$ -$ 1,000,000$ Massol Intersection Improvements 450,000 - - - 450,000 ADA Transition Plan 110,000 - - - 110,000 Highway 17/9 Interchange and Capacity Improvements - - - 600,000 600,000
Parks Vegetation Management - Town-wide 200,000 - - - 200,000 Fence Replacement - Shire Court 60,000 - - - 60,000
Public Facilities ADA Upgrade for Public Restrooms - Rec Building 183,000 67,000 - - 250,000 Fire Suppression (Halon) for Server Rooms 200,000 - - - 200,000 Plaza Level Railings - Code Upgrade 30,000 - - - 30,000 Waterproofing Town-wide 75,000 - - - 75,000 ADA Upgrade Staff Restroom - Civic Center 300,000 - - - 300,000 Sound Mitigation in Library Lobby 22,000 - - - 22,000 Computer-Aided Dispatch and Records Management System 525,000 - - - 525,000
TOTAL OF NEW PROJECTS 3,155,000$ 67,000$ -$ 600,000$ 3,822,000$
TOTAL OF CARRY-FORWARD & NEW PROJECTS 19,433,240$ 3,575,381$ 1,210,054$ 4,241,560$ 28,460,236$
* These carry-forward projects include new money for FY 2019/20 in the amount of $8,370,394.
Carry-forward & FY 2019/20 CIP Projects
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Introduction Section
A - 9
FY 2018/19
COMPLETED, CONSOLIDATED, OR WITHDRAWN PROJECTS
Several projects are expected to be completed by the end of FY 2018/19. The table below outlines the
projects, funding sources, and total expenses of the completed projects, which is estimated to be $0.6
million. More details about the completed projects can be found beginning on page A-11.
Grant & Traffic Total
Awards Mitigation Estimated
Street Program
Crosswalk Improvements at Santa Cruz/Blossom Hill 14,926$ -$ 50,000$ -$ 64,926$
Stonybrook & Kennedy Sidewalk Improvements 135,293 135,293
LED Streetlights 343,324 343,324
Crosswalk Lighting Upgrade 51,569 50,000 - - 101,569
Jones Road Storm Drain Improvements - - - 18,700 18,700
Hwy 9/University Intersection - 902,827 66,963 - 969,790 Park Program
Belgatos Park Restroom Improvements 23,538 - - - 23,538
Park Rehabilitation - Bachman Park 168,392 221,640 - - 390,032 Public Facilities Program
Library Teen Door Installation 21,048 - - - 21,048
Civic Center Fountain Modification 20,671 20,671
Police & PPW Interoperability Radio Project 595,680 595,680 Fuel System Enhancements 40,739 40,739
*HVAC - Chiller Repair 31,480 31,480
*Mechanic Bay Heater -
*Civic Center Building Energy Efficiency Measures - *Youth Recreation Center HVAC Replacement -
*Exterior Lighting Replacement - Civic Center 9,076 9,076 TOTAL OF COMPLETED PROJECTS 1,455,736$ 1,174,467$ 116,963$ 18,700$ 2,765,866$
* Moved to the Energy Efficient Upgrade project
** Other Funds include Storm Drain Fund, Gas Tax Funds, Utility Underground Funds
Projects Completed. Consolidated, or Withdrawn in FY 2018/19
GFAR Other **
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Introduction Section
A - 10
CONCLUSION
The challenge of finding a reliable ongoing revenue stream available for capital projects continues to be
a Town priority. Recognizing the realities of funding challenges and uncertain local economic trends, the
Town’s FY 2019/20 – 2023/24 Capital Improvement Plan continues a strategy of funding the Town’s
most urgent capital needs.
I wish to thank all of the Departments, in particular Department Directors and members of their
management and support staff, for their many hours of work and tireless efforts to present this Capital
Improvement Program to the Town Council, as well as the following staff members:
Stephen Conway, Finance Director
Gitta Ungvari, Finance and Budget Manager
Matt Morley, Parks and Public Works Director
Lisa Petersen, Assistant Parks and Public Works Director/Town Engineer
Mark Gaeta, Accountant
Bobby Gonzalez, Senior Administrative Analyst
Melissa Ynegas, Administrative Analyst
Kenneth Stiles, Administrative Technician
Respectfully submitted,
Laurel Prevetti
Town Manager
PROPOSED COMPLETED CIP PROJECTS
FY 2018/19
A-11
A Park Rehabilitation – Bachman Park G LED Streetlights
B Belgatos Park Restroom Improvements H Crosswalk Improvements at Santa
Cruz/Blossom Hill
C Library Teen Door Installation I Crosswalk Lighting Upgrade
D Civic Center Fountain Modification J Highway 9/University Intersection
E Stonybrook & Kennedy Sidewalk Improvements K Jones Road Storm Drain Improvements
F Fuel System Enhancements L Police & PPW Interoperability Radio Project
PROPOSED COMPLETED CIP PROJECTS
FY 2018/19
A-12
A Park Rehabilitation – Bachman Park
Park Rehabilitation – Bachman Park
This project included pathway upgrades, lighting upgrades,
sidewalk upgrades, landscape improvements, and the
replacement of failing retaining walls at Bachman Park.
This project was partially grant funded by a Community
Development Block Grant.
The total project cost was approximately $390,000.
C Library Teen Door Installation
Library Teen Door Installation
This project installed sound mitigating glass doors at the
entrance to the teen area of the Library.
The total project cost was approximately $21,000.
B Belgatos Park Restroom Improvements
Belgatos Park Restroom Improvements
This project restored minor structural elements, repainted
the exterior, and repaired the roof of the restroom at
Belgatos Park.
The total project cost was approximately $24,000.
PROPOSED COMPLETED CIP PROJECTS
FY 2018/19
A-13
D Civic Center Fountain Modification
Civic Center Fountain Modification
This project made alterations to the fountain to enable it to
function and added safeguards to prevent people and pets
from entering the water.
The total project cost was approximately $21,000.
E Stonybrook & Kennedy Sidewalk Improvements
Stonybrook & Kennedy Sidewalk Improvements
This project reconstructed the failing wooden sidewalk
along Kennedy Road between Stonybrook Road and
Longmeadow Drive.
The total project cost was approximately $136,000.
F Fuel System Enhancements
Fuel System Enhancements
This project replaced and enhanced the previous fuel
system to a new modern system at the Town’s Corporation
Yard.
The total project cost was approximately $41,000.
PROPOSED COMPLETED CIP PROJECTS
FY 2018/19
A-14
G LED Streetlights
LED Streetlights
This project has replaced existing streetlights Town-wide
with new energy efficient LED streetlights.
The total project cost was approximately $343,000.
H Crosswalk Improvements at Santa Cruz/Blossom Hill
Crosswalk Improvements at Santa Cruz/Blossom Hill
This project installed a new crosswalk on the north side of
Santa Cruz Avenue at Blossom Hill Road.
The total project cost was approximately $65,000.
I Crosswalk Lighting Upgrade
Crosswalk Lighting Upgrade
This project upgraded pedestrian crossing lights at multiple
locations throughout Town, including Los Gatos-Almaden
Road and Cherry Blossom.
The total project cost was approximately $102,000.
PROPOSED COMPLETED CIP PROJECTS
FY 2018/19
A-15
J Highway 9/University Intersection
Highway 9/University Intersection
This project replaced the old and outdated traffic signal at
the Highway 9 and University Avenue intersection with a
new traffic signal system. Additionally, dedicated left turn
lanes were constructed on University Avenue to improve
vehicle traffic flow. Sidewalks were repaired to be in
compliance with current codes. Construction associated
with this project was completed in FY 2015/16 with project
closeout, including processing associated documentation
lasting into FY 2018/19.
The total project cost was approximately $970,000.
K Jones Road Storm Drain Improvements
Jones Road Storm Drain Improvements
This project installed new storm piping and a drain inlet on
Jones Road. The new infrastructure captures the
stormwater upstream and channels it into the storm
system, relieving the ponding issues that occurred on the
street.
The total project cost was approximately $19,000.
L Police/PPW Interoperability Radio Project
Police & PPW Interoperability Radio Project
This project updated the existing police radio system to be
compatible with the regional interoperability requirements.
The project replaced current mobile and portable radios
with new digital P25 compliant equipment using a 700 Mhz. spectrum
The Parks and Public Works Department staff also uses a
similar radio system to communicate with public safety
officials and requires it as part of day-day operations. To be
compatible with these radio system changes, Park and
Public Works Department’s radio system has been updated
and the Building Inspectors were added to the system.
The total project cost was approximately $596,000
PROPOSED COMPLETED CIP PROJECTS
FY 2018/19
A-16
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Introduction Section
A - 17
BUDGET PROCESS OVERVIEW
The Town of Los Gatos adopts an annual Operating and Capital Budget and an annual budget update of
the five year Capital Improvement Program (CIP) for the Town of Los Gatos. The budgets contain summary
level information for revenue and expenditure appropriations for the fiscal year beginning July 1st and
ending June 30th. The budget documents are prepared in accordance with generally accepted accounting
principles (GAAP).
Budget Purpose
The Operating and Capital Summary Budget and the Capital Improvement Program serve as the Town’s
financial plan, as well as a policy document, a communications tool, and an operations guide. Developed
with an emphasis on long range planning, service delivery, and program management, a fundamental
purpose of these documents is to provide a linkage between the services and projects the Town intends
to accomplish, and the resources committed to get the work done.
The format of the budget facilitates this linkage by clearly identifying the program purpose, key projects,
and work plan goals in relation to revenue and expenditures appropriations.
CIP Purpose
In particular, the CIP is designed to identify projects and funds required to adequately develop and
maintain the Town’s infrastructure, which is consistent with the Town Council strategic goal of
maintaining the condition and availability of public facilities. The following plans provide additional
guidance in developing priorities for capital improvement projects:
• General Plan
• Street Improvement Program
In addition, project prioritization criteria such as health and safety issues, infrastructure or system
condition, short term versus long term impacts, and availability of external funding sources are assessed
as part of the process that staff uses to rank projects from high to low in preparing the proposed CIP. As
it develops and matures in its application, the Town’s Infrastructure Assessment Program will further
support the Town’s long-range Capital Improvement Program, focusing attention on the current and
future infrastructure needs of the community and balancing the community’s needs with funding
requirements and financial resources. Other technology tools used in CIP development include the use
of the geographic information system, the traffic monitoring system, electronic files for tracking unfunded
projects and replacement schedules, and an asset management program to track work requests.
The Town’s capital projects are categorized as follows:
The Streets Program provides funding for maintaining a functional street and pedestrian system.
Proposed projects are consistent with the General Plan, provide for a safe and efficient traffic flow through
intersections while minimizing unnecessary traffic movement and noise through residential
neighborhoods, and provide street lighting for traffic safety at intersections and on public streets. Also
included are sidewalk and bicycle lane improvements.
The Public Facilities Program includes projects for constructing and repairing public buildings and
purchasing equipment. Town buildings include the Civic Center, the Library, Adult Recreation Center, Tait
Avenue and Forbes Mill properties, and other assets. Although the Town owns the three fire stations
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Introduction Section
A - 18
within Town limits, the Santa Clara County Fire District maintains them under contract.
The Parks Program includes projects for parks, park buildings, urban forestry, trails, and urban
beautification.
Basis of Budgeting and Accounting
Developed on a program basis with fund level authority, the Operating and Capital Budgets represent
services and functions provided by the Town in alignment with the resources allocated during the fiscal
year.
The Town’s Governmental Funds consist of the General Fund, Special Revenue Funds, Debt Service Funds,
and Capital Project Funds for both the Town and the Successor Agency of the Town of Los Gatos
Redevelopment Agency (RDA). RDA debt is continuing to be paid for the Certificate of Participation (COPs)
used to finance the Library. Basis of Accounting and Budget refers to the timing factor concept in
recognizing transactions. This basis is a key component of the overall financial system because the budget
determines the accounting system. For example, if the budget anticipates revenues on a cash basis, the
accounting system must record only cash revenues as receipts. If the budget uses an accrual basis,
accounting must do likewise. The Town’s budgeting and accounting systems both use a combination of
modified accrual and full accrual basis in the accounting and budget systems.
Governmental Fund and Successor Agency Fund budgets are developed using the modified accrual basis
of accounting. Under this basis, revenues are estimated for the period if they are susceptible to accrual,
e.g. amounts can be determined and will be collected within the current period. Principal and interest on
general long-term debt are budgeted as expenditures when due, whereas other expenditures are
budgeted for liabilities expected to be incurred during the current period.
Proprietary Fund budgets are adopted using the full accrual basis of accounting whereby revenue budget
projections are developed recognizing revenues expected to be earned during the period, and
expenditures are developed for expenses anticipated to be incurred in the fiscal year. The Town maintains
one type of proprietary fund: Internal Service Funds.
The Town’s Fiduciary Funds are also budgeted under the modified accrual basis. The Town administers
five trust funds. Trust funds are subject to trust agreement guidelines.
Summary of Budget Development
The Town develops its budgets with a team-based approach. Town Management and the Finance
Department guide the process through budget development; however, program budgets and workplans
are developed with each Department’s Director, Analyst, and Program Manager’s oversight and expertise.
This approach allows for hands-on planning and creates a clearer understanding for both management
and staff of a program’s goals and functions to be accomplished in the next budget year.
The Development Process
Typically, both the Operating and Capital Budget and Capital Improvement Program processes begin early
in the calendar year with the Town Council and Town Manager’s collaborative development and
refinement of initiatives and directives for the upcoming budget year as reflected in the Council adopted
strategic priorities.
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Introduction Section
A - 19
In January, the budget preparation process begins officially for staff with a budget kickoff meeting. Budget
assumptions, directives, and initiatives developed by Town Council and management are provided to set
the Town’s overall objectives and goals. Department staff identifies and analyzes program revenue and
expenditure projections in coordination with Finance/Budget staff and Town Management.
Town staff also consult with Town Commissions for their input on specific investments. Capital
improvement projects are assessed and refined, and CIP funding and appropriation requirements are
finalized.
Through rounds of budget briefings and revisions, final proposed program budget and work plans are
developed by the end of April. Operational and capital workplans are finalized.
and the Finance/Budget staff prepares financial summary information. Per the Town Code, the Town
Manager submits the entire proposed budget package to the Town Council for its consideration, including
Departmental budgets and work plans.
CIP Development Process
The long term Capital Improvement Program includes projects that have a value of $25,000 or more with
a minimum useful life of 5 years at a fixed location. Equipment, operating, and maintenance costs
associated with the CIP projects are identified where feasible, and will be included in future operating
budgets. Cost estimates for new projects are based on 2017 dollars; however, engineering estimates for
carryover projects from the prior year are updated to reflect current industry costs.
Under direction from the Town Manager’s Office, the Parks and Public Works Department took the lead
in the preparation of the proposed projects for consideration in the FY 2019/20 – 2023/24 Capital
Improvement Program. In coordination with other Town Departments, projects were reviewed to ensure
that the Town’s priorities are addressed within available resources. In some cases, previously approved
projects have been deferred due to reallocation of funding to other priorities and thus have been noted
as unfunded projects in each program section of the CIP.
The Town Manager’s Office reviews the prioritized list of proposed capital improvement projects and
funding sources in conjunction with the preparation of the FY 2018/19 Operating Budget. The Proposed
CIP is then presented by the Town Manager to the Town Council. The Proposed CIP is also submitted to
the Planning Commission for review to ensure that the proposed projects are consistent with the Town’s
General Plan as required by State law (Government Code Section 65401). The Planning Commission
reviewed the CIP and found it consistent with the General Plan on April 24, 2019.
The CIP is reviewed during this time to determine funding capabilities and project priorities, and to refine
project work plans. Although the CIP budget document is prepared separately from the Operating and
Capital Budget, CIP program information is incorporated into the Operating and Capital Summary Budget
document through the resulting financial appropriations and service level requirements.
Budget Adoption
During the month of May, the Town Council reviews the proposed Operating and Capital Summary
Budget, and the Capital Improvement Program for the five-year period at a public hearing. Notice of the
hearing is published in a local newspaper at least ten days prior to the Council’s public hearing date. The
public is invited to participate and copies of the proposed budgets are available for review in the Clerk
Department, on the Town website, and at the budget hearing.
Final Council-directed revisions to the proposed budget are made and the budget documents are
resubmitted to the Town Council for final adoption consistent with Los Gatos Town Code Section
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Introduction Section
A - 20
2.30.295(b), which requires the Town Manager to annually prepare and submit a budget to the Town
Council. This is accomplished in June at a noticed public hearing.
Budget Amendments
During the course of the fiscal year, workplan changes and unanticipated needs necessitate adjustments
to the adopted budgets. The Town Manager is authorized to transfer appropriations between categories,
departments, projects, and programs within a fund in the adopted budget, whereas the Town Council
holds the authority for budget increases and decreases, and transfers between funds that may be
approved at any Town Council meeting.
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Introduction Section
A - 21
FISCAL YEAR SURPLUS FLOW OF FUNDS
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Introduction Section
A - 22
CAPITAL IMPROVEMENT PROGRAM
All Other Funds
•Traffic Mitigation
•Grant
•Storm Drain
•Utility
Underground
New Projects and Multiyear Projects (carryforward)
Financial Summaries
This Page Intentionally Left Blank
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -1
FINANCIAL SUMMARIES
PROGRAM SUMMARIES
Streets Program ....................................................................................................................................... B – 5
Parks Program ........................................................................................................................................ B – 5
Public Facilities Program.......................................................................................................................... B – 6
FUND SUMMARIES
Total CIP Fund Summary ......................................................................................................................... B – 9
GFAR Fund ............................................................................................................................................... B – 10
Traffic Mitigation Fund ............................................................................................................................ B – 12
Grants and Awards Project Fund ............................................................................................................. B – 14
Storm Basin Funds ................................................................................................................................... B – 16
Utility Underground Fund........................................................................................................................ B – 18
Gas Tax Fund ........................................................................................................................................... B – 20
0
50
100
150
200
250
300
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -2
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -3
FINANCIAL SUMMARIES
BY PROGRAM
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -4
FY 2019/20
BUDGET BY PROGRAM CATEGORY
(Includes Carryforward and FY 2019/20 Budget)
Street
Reconstruction &
Resurfacing
30%Street
Maintenance, Repair & Safety
12%
Street Improvements
38%
Bridges
2%
Park Improvements
2%
Trail Improvements4%
Infrastructure10%
Equipment
4%
Carryforward
&
Budget by Program Category FY 2019/20 Category %
Streets Program
Street Reconstruction 8,471,000$ 30%
Maintenance, Repair & Safety Projects 3,361,651 12%
Street Improvements 10,673,050 38%
Bridges 435,087 2%
Streets Program 22,940,789$ 81%
Parks and Trails Program
Park Improvements 609,540$ 2%
Trail Improvements 1,051,051 4%
Parks Program 1,660,591$ 6%
Public Facilities Program
Infrastructure 2,752,533$ 10%
Equipment 1,106,324 4%
Public Facilities 3,858,856$ 14%
TOTAL PROJECT FUNDING 28,460,236$ 100%
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -5
Street Reconstruction & Resurfacing
9901 Street Repair & Resurfacing 7,556,138$ 2,253,975$ 1,731,529$ 4,237,770$ 2,836,393$ 2,962,517$ 2,962,517$ 2,962,517$ 27,503,356$
0003 Almond Grove Street Rehabilitation 8,491,003 3,069,386 2,501,701 - - - - - 14,062,090
Street Maintenance, Repair & Safety
9910 Traffic Calming Projects 57,866 38,787 9,499 10,000 10,000 10,000 10,000 10,000 156,152
9921 Curb, Gutter & Sidewalk Maintenance 1,090,848 172,040 337,113 900,000 300,000 300,000 300,000 300,000 3,700,001
9930 Retaining Wall Repairs 777,984 56,216 337,124 100,000 100,000 100,000 100,000 100,000 1,671,324
9902 Annual Street Restriping 61,106 - 119,772 25,000 25,000 25,000 25,000 25,000 305,878
0120 Guardrail Replacement Projects 130,583 - 93,043 980,100 - - - - 1,203,725
0125 Massol Intersection Improvements - - - 450,000 - - - - 450,000
Street Improvements
0213 Los Gatos Blvd/Shannon Improvements - - 20,000 - - - - - 20,000
0705 Downtown Parking Lots Seal Coat & Restriping 24,915 - 75,085 - - - - - 100,000
0409 Hernandez Avenue Storm Drain Improvements 17,180 - - - - - - 65,000 82,180
0704 224 W. Main Street Property Acquisition (Parking Lot 6)3,813 - 1,231,100 - - - - - 1,234,913
0218 Shannon/LGB/Cherry Blossom Sidewalk Improvements 104 - 129,896 - 1,059,304 - - - 1,189,304
0221 Sidewalk Improvements - Multiple Locations - - 60,000 - - - - - 60,000
0225 Utility Undergrounding Improvements - - 2,330,000 - 4,436,000 - - - 6,766,000
0229 Cut-Through Traffic/Wood Road Roundabout 381,741 93,736 314,432 - - - - - 789,908
0227 Traffic Signal Modernization 14,999 160,833 2,006,306 332,524 415,027 - - - 2,929,689
0410 Bicknall Avenue Storm Drain Improvements 120,742 - 50,758 - - - - - 171,500
0231 Bicycle & Pedestrian Improvements 102,422 54,356 799,722 300,000 - - - - 1,256,500
0413 Stormwater Master Plan - - 200,000 - - - - - 200,000
2009 Public Art Gateway - - 25,000 - - - - - 25,000
0414 Stormwater System - Pollution Prevention Compliance - 1,422 298,578 - - - - - 300,000
0420 Annual Storm Drain Improvement Prj - - 150,000 150,000 150,000 - - - 450,000
0233 Downtown Parking Study - - 200,000 - - - - - 200,000
0234 One-Way Downtown Street Pilot - 13,000 225,686 - - - - - 238,686
0128 Pilot School Busing Program - 350,216 63,964 - - - - - 414,180
0129 ADA Transition Plan - - - 110,000 - - - - 110,000
0237 Highway 17/9 Interchange and Capacity Improvements - - - 600,000 - - - - 600,000
0235 Downtown Revitalization - - - 1,000,000 - - - - 1,000,000
Bridges
0801 Quito Road - Bridge Replacement 64,594 - 235,087 - - - - - 299,681
0803 Highway 17 Bicycle & Ped Bridge - - 200,000 - - - - - 200,000
Total Streets Projects 18,896,037$ 6,263,967$ 13,745,395$ 9,195,394$ 9,331,724$ 3,397,517$ 3,397,517$ 3,462,517$ 67,690,067$
Expended
Through 2017/18
2018/19
Estimated Actuals
Estimated
Carryfwd to 2019/20 2019/20 Budget Total Budgeted2020/21 Budget
STREETS PROGRAM SUMMARY
2021/22 Budget 2022/23 Budget 2023/24 Budget
s
Park Improvements
4605 Parks Playground Fibar Project 42,500$ -$ 36,540$ -$ 25,000$ -$ 25,000$ -$ 129,040$
4609 Creek Trail & Parks Path & Parking Lot Seal & Striping - - 225,000 - - - - - 225,000
4202 Town Plaza Turf Repairs - - 28,000 - - - - - 28,000
4006 Outdoor Fitness Equipment - - 60,000 - - - - - 60,000
4508 Vegetation Management - Town-wide - - - 200,000 - - - - 200,000
4509 Fence Replacement - Shire Court - - - 60,000 - - - - 60,000
Trail Improvements
4504 Open Space Trail Upgrades - - 152,000 - - - - - 152,000
4503 Charter Oaks Trail Repair Project - 72,942 90,109 350,000 - - - - 513,051
4507 Forbes Mill Footbridge Improvements 17,119 2,227 71,502 - - - - - 90,848
4505 Trailhead Connector - - 387,440 - - - - - 387,440
Total Parks Projects 59,619$ 75,169$ 1,050,591$ 610,000$ 25,000$ -$ 25,000$ -$ 1,845,379$
PARKS AND TRAILS PROGRAM SUMMARY
2023/24 Budget Total Budgeted2021/22 Budget2019/20 Budget 2020/21 Budget 2022/23 Budget
Expended
Through 2017/18
2018/19
Estimated Actuals
Estimated
Carryfwd to 2019/20
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -6
Infrastructure
2302 Building Replacement at Corporation Yard 16,692$ 149,000$ 108$ 975,000$ 25,000$ 25,000$ 25,000$ 25,000$ 1,240,800$
2008 Energy Efficiency Upgrade - Town-wide - 1,000,000 697,039 - - - - - 1,697,039$
2001 Facilities Assessment - - 80,000 - - - - - 80,000
2503 Library Carpet Replacement - - 56,500 - - - - - 56,500
2002 Town Beautification - 8,114 6,886 10,000 10,000 10,000 10,000 10,000 65,000
2601 Grant Funding - - - - - - - - -
2117 ADA Upgrade Staff Restroom - Civic Center - - - 300,000 - - - - 300,000
2116 Plaza Level Railings - Code Upgrade - - - 30,000 - - - - 30,000
2010 Waterproofing Town-wide - - - 75,000 - - - - 75,000
2504 Sound Mitigation in Library Lobby - - - 22,000 - - - - 22,000
6004 Fire Suppression (Halon) for Server Rooms - - - 200,000 - - - - 200,000
2601 ADA Upgrade for Public Restrooms - Rec Building - - - 250,000 - - - - 250,000
2118 Police Headquarters Roof Repair - - 50,000 - - - - - 50,000
Equipment
6101 Information System Upgrade 2,590$ 7,794$ 172,785$ -$ -$ -$ -$ -$ 183,169$
6001 Audio/Video System Upgrade 15,608 - 42,552 - - - - - 58,160$
6003 Town-wide Document Imaging Project 78,752 - 16,990 - - - - - 95,741
2305 Engineering Document Archiving 8,284 40,000 11,716 - - - - - 60,000
6305 Silicon Valley Regional Interoperability Project (SVRIP) Service 393,139 1,888 63,601 - - - - - 458,628
6306 Neighborhood Emergency Preparedness - 5,910 44,090 - - - - - 50,000
6103 EOC Communications Upgrade - 20,411 29,589 - - - - - 50,000
6104 IT Disaster Recovery Improvements - - 200,000 - - - - - 200,000
6301 Computer-Aided Dispatch and Records Management System - - - 525,000 - - - - 525,000
Total Facilities Projects 515,064$ 1,233,117$ 1,471,856$ 2,387,000$ 35,000$ 35,000$ 35,000$ 35,000$ 5,747,037$
Total Streets, Parks and Trails, and Public Facilities Projects 19,470,720$ 7,572,253$ 16,267,842$ 12,192,394$ 9,391,724$ 3,432,517$ 3,457,517$ 3,497,517$ 75,282,483$
2021/22
Budget
2022/23
Budget
2023/24
Budget Total Budgeted
Expended
Through
2017/18
2018/19
Estimated
Actuals
Estimated
Carryfwd to
2019/20
2019/20
Budget
2020/21
Budget
PUBLIC FACILITIES PROGRAM
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -7
FINANCIAL SUMMARIES
BY FUND
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -8
FY 2019/20
PROJECT SUMMARY BY FUND
(Includes Carryforward and FY 2019/20 Budget)
GFAR
68%
Traffic
Mitigation Fund6%
Grant Funds
13%Storm Drain
Funds
1%
Utility
Underground
Fund
8%
Gas Tax Fund
4%
`
Carryforward
&
Budget by Fund FY 2019/20 Fund %
GFAR 19,383,358$ 68%
Traffic Mitigation Fund 1,560,802 5%
Grant Funds 3,575,381 13%
Storm Drain Funds 350,758 1%
Utility Underground Fund 2,330,000 8%
Gas Tax Fund 1,210,054 4%
Total Budget by Fund 28,410,353$ 100.0%
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -9
Beginning Fund Balance
411 GFAR 4,486,827$ 11,971,035$ 9,398,371$ 1,410,832$ 1,136,216$ 886,600$ 611,984$
411 Reserved for Parking 1,460,210 154,025 308,050 154,025 154,025 154,025 154,025
411 Reserved for Comcast PEG 50,000 50,000 50,000 50,000 50,000 50,000 50,000
411 Reserved for Almond Grove 5,571,087 - - - - - -
411 VTA Vehicle Registration Fees 606,936 - - - - - -
471 Traffic Mitigation 260,487 260,487 31,945 31,945 31,945 31,945 31,945
421 Grant Fund (134,111) (134,111) (252,889) (427,627) (427,627) (427,627) (427,627)
461 Storm Basin #1 809,377 809,377 879,827 828,977 829,017 879,985 932,139
462 Storm Basin #2 1,752,774 1,752,774 1,803,014 1,756,784 1,761,464 1,817,092 1,873,937
463 Storm Basin #3 (76,153) (76,153) (74,293) (223,431) (272,001) (270,760) (269,457)
472 Underground Utilities 2,997,984 2,997,984 3,042,294 764,784 53,958 84,228 114,648
481 Gas Tax 703,150 703,150 239,363 239,363 204,854 170,345 135,836
Total Beginning Fund Balance 18,488,568$ 18,488,568$ 15,425,682$ 4,585,652$ 3,521,851$ 3,375,833$ 3,207,429$
Revenues
411 GFAR 6,632,711$ 3,992,225$ 11,659,292$ 2,264,339$ 2,390,463$ 2,390,463$ 2,390,463$
471 Traffic Mitigation 2,277,362 242,106 1,570,803 425,027 10,000 10,000 10,000
421 Grant Fund 2,568,080 207,903 3,400,643 940,100 - - -
461 Storm Basin #1 49,010 70,450 49,150 50,040 50,968 52,154 53,369
462 Storm Basin #2 50,240 50,240 53,770 54,680 55,628 56,844 58,079
463 Storm Basin #3 1,860 1,860 1,620 1,430 1,241 1,303 1,356
472 Underground Utilities 44,310 44,310 52,490 3,844,378 30,270 30,420 30,570
481 Gas Tax 1,145,428 1,145,428 1,316,054 1,281,545 1,281,545 1,281,545 1,281,545
Total Revenues 12,769,001$ 5,754,522$ 18,103,821$ 8,861,539$ 3,820,115$ 3,822,730$ 3,825,383$
TOTAL SOURCE OF FUNDS 31,257,569$ 24,243,090$ 33,529,503$ 13,447,191$ 7,341,966$ 7,198,562$ 7,032,812$
Capital Program Expenditures
411 GFAR 17,632,081$ 6,147,273$ 19,433,240$ 2,121,339$ 2,222,463$ 2,247,463$ 2,222,463$
471 Traffic Mitigation 1,370,384 232,106 1,560,803 415,027 - - -
421 Grant Fund 3,047,070 326,681 3,575,381 940,100 - - -
461 Storm Basin #1 50,000 - 100,000 50,000 - - -
462 Storm Basin #2 52,300 - 100,000 50,000 - - -
463 Storm Basin #3 100,758 - 150,758 50,000 - - 65,000
472 Underground Utilities 112,000 - 2,330,000 4,555,204 - - -
481 Gas Tax 1,503,215 1,503,215 1,210,054 1,210,054 1,210,054 1,210,054 1,210,054
Total Capital Program Expenditures 23,867,809$ 8,209,275$ 28,460,236$ 9,391,724$ 3,432,517$ 3,457,517$ 3,497,517$
Transfers Out & Other Sources
411 GFAR Designated for Parking 154,025$ 154,025$ 308,050$ 154,025$ 154,025$ 154,025$ 154,025$
411 GFAR 417,616 417,616 417,616 417,616 417,616 417,616 417,616
411 Reserved for Comcast PEG 50,000 50,000 50,000 50,000 50,000 50,000 50,000
471 Traffic Mitigation 10,000 10,000 10,000 10,000 10,000 10,000 10,000
481 Gas Tax 106,000 106,000 106,000 106,000 106,000 106,000 106,000
Total Transfers Out & Designated 737,641$ 737,641$ 891,666$ 737,641$ 737,641$ 737,641$ 737,641$
Unrestricted 6,652,119$ 15,296,174$ 4,177,602$ 3,317,826$ 3,171,808$ 3,003,404$ 2,797,654$
TOTAL USE OF FUNDS 31,257,569$ 24,243,090$ 33,529,503$ 13,447,191$ 7,341,966$ 7,198,562$ 7,032,812$
FY 2023/24Carryfwd &
FY 2019/20 FY 2020/21 FY 2021/22 FY 2022/23USE of FUNDS Adjusted Budget
FY 2018/19
Estimated
FY 2018/19
FY 2022/23Estimated
FY 2018/19 FY 2023/24
Source and Use Summary Schedule
All Capital Improvement Program Funds
Adjusted Budget
FY 2018/19
Carryfwd &
FY 2019/20 FY 2020/21 FY 2021/22SOURCE of FUNDS
Note: Adjusted Budget FY 2018/19 includes all Council action through March 31, 2019.
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -10
Adjusted Budget Estimated Budget & Carryfwd Proposed Proposed Proposed Proposed2018/19 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24
SOURCE OF FUNDS
Beginning Fund Balance
Designated for Parking 1,460,210$ 154,025$ 308,050$ 154,025$ 154,025$ 154,025$ 154,025$ Reserved for Comcast PEG 50,000 50,000 50,000 50,000 50,000 50,000 50,000 Reserved for Almond Grove 5,571,087 - - - - - - VTA Vehicle Registration Fees 606,936 - - - - - - Unrestricted 4,486,827 11,971,035 9,398,371 1,410,832 1,136,216 886,600 611,984 Total Beginning Fund Balance 12,175,060$ 12,175,060$ 9,756,421$ 1,614,857$ 1,340,241$ 1,090,625$ 816,009$ RevenuesConstruction Impact Fees 110,000 104,794 110,000 110,000 110,000 110,000 110,000 Refuse Vehicle Road Impact Fee 493,429 287,834 619,553 745,676 871,800 871,800 871,800 School Busing Fare Revenue 20,160 20,880 46,500 - - - - Developers Contributions 78,000 - 78,000 78,000 78,000 78,000 78,000 Cost Sharing - Curbs & Gutters 10,000 47,173 10,000 10,000 10,000 10,000 10,000 Cost Sharing - Traffic Calming 10,000 - 10,000 10,000 10,000 10,000 10,000 Slurry Seal - 11,280 - - - - - Pavement Rehab-Crack & Seal - Measure B Funding 180,000 188,475 180,000 180,000 180,000 180,000 180,000 Other Contributions - City of Campbell 130,000 - - - - - - Other Contributions - City of San Jose - 110,771 - - - - - Misc CIP refund - 28,290 - - - - - Misc Operating Revenue 51,000 - - - - - - In kind for Oak Meadow Park Exercise Equipment 30,000 - 30,000 - - - - 2016 Measure B Funding 1,161,326 - 1,741,989 580,663 580,663 580,663 580,663 Albright Development Fee (9901)182,470 486,461 350,000 - - - - PG&E Financing for Energency Efficiency Upgrades (2008)1,439,995 - 1,439,995 - - - - Operating Transfers In From General Fund 2,335,220 2,335,220 5,557,500 550,000 550,000 550,000 550,000 From Open Space Reserve - - 152,000 - - - - From Library Trust Funds 51,111 21,048 20,755 - - - - From Equipment Replacement - - 525,000 - - - - From IT Fund 300,000 300,000 - - - - - From Facility Maintenance 50,000 50,000 788,000 - - - -
Total Revenues 6,632,711$ 3,992,225$ 11,659,292$ 2,264,339$ 2,390,463$ 2,390,463$ 2,390,463$ TOTAL SOURCE OF FUNDS 18,807,771$ 16,167,285$ 21,415,713$ 3,879,196$ 3,730,704$ 3,481,088$ 3,206,472$
USE OF FUNDSTotal Completed Projects 1,284,169$ 379,885$ -$ -$ -$ -$ -$ Carryforward ProjectsOpen Space Trail Upgrades 152,000 - 152,000 - - - - Parks Playground Fibar Project 36,540 - 36,540 25,000 - 25,000 - Forbes Mill Footbridge Improvements 73,729 2,227 71,502 - - - - Charter Oaks Trail Repair Project 15,000 109 364,891 - - - - Creek Trail & Parks Path & Parking Lot Seal & Striping 225,000 - 225,000 - - - - Town Plaza Turf Repairs 28,000 - 28,000 - - - - Outdoor Fitness Equipment 60,000 - 60,000 - - - - Trailhead Connector 44,440 - 44,440 - - - - Building Replacement at Corporation Yard 149,108 149,000 975,108 25,000 25,000 25,000 25,000 Neighborhood Emergency Preparedness 50,000 5,910 44,090 - - - - Library Carpet Replacement 56,500 - 56,500 - - - - Energy Efficiency Upgrade - Town-wide 1,697,039 1,000,000 697,039 - - - - Facilities Assessment 80,000 - 80,000 - - - - Information System Upgrade 180,579 7,794 172,785 - - - - Audio/Video System Upgrade 42,552 - 42,552 - - - - Town-wide Document Imaging Project 16,990 - 16,990 - - - - Engineering Document Archiving 51,716 40,000 11,716 - - - - Town Beautification 15,000 8,114 16,886 10,000 10,000 10,000 10,000 Silicon Valley Regional Interoperability Project (SVRIP) Service 65,489 1,888 63,601 - - - - EOC Communications Upgrade 50,000 20,411 29,589 - - - - IT Disaster Recovery Improvements 200,000 - 200,000 - - - - Street Repair & Resurfacing 2,482,289 750,760 4,759,245 1,626,339 1,752,463 1,752,463 1,752,463 Annual Street Restriping 119,772 - 144,772 25,000 25,000 25,000 25,000 Traffic Calming Projects 48,286 38,787 19,499 10,000 10,000 10,000 10,000 Curb, Gutter & Sidewalk Maintenance 509,153 172,040 1,237,113 300,000 300,000 300,000 300,000 Retaining Wall Repairs 393,340 56,216 437,124 100,000 100,000 100,000 100,000 Quito Road - Bridge Replacement 235,087 - 235,087 - - - - Almond Grove Street Rehabilitation 5,571,087 3,069,386 2,501,701 - - - - Guardrail Replacement Projects 93,043 - 93,043 - - - - Cut-Through Traffic/Wood Road Roundabout 143,676 57,380 86,296 - - - - Downtown Parking Lots Seal Coat & Restriping 75,085 - 75,085 - - - - 224 W. Main Street Property Acquisition (Parking Lot 6)1,231,100 - 1,231,100 - - - - Downtown Parking Study 200,000 - 200,000 - - - - Sidewalk Improvements Shannon/LGB/Cherry Blossom 129,896 - 129,896 - - - - Sidewalk Improvements - Multiple Locations 60,000 - 60,000 - - - - One-Way Downtown Street Pilot 238,686 13,000 225,686 - - - - Pilot School Busing Program 414,180 350,216 63,964 - - - - Bicycle & Pedestrian Improvements 538,550 22,728 815,822 - - - - Stormwater Master Plan 200,000 - 200,000 - - - - Stormwater System - Pollution Prevention Compliance 300,000 1,422 298,578 - - - - Public Art Gateway 25,000 - 25,000 - - - - Police Headquarters Roof Repair 50,000 - 50,000 - - - - New ProjectsVegetation Management - Town-wide - - 200,000 - - - - Fence Replacement - Shire Court - - 60,000 - - - - ADA Upgrade for Public Restrooms - Rec Building - - 183,000 - - - - Fire Suppression (Halon) for Server Rooms - - 200,000 - - - - Plaza Level Railings - Code Upgrade - - 30,000 - - - - Waterproofing Town-wide - - 75,000 - - - - ADA Upgrade Staff Restroom - Civic Center - - 300,000 - - - - Sound Mitigation in Library Lobby - - 22,000 - - - - Computer-Aided Dispatch and Records Management System - - 525,000 - - - - Downtown Revitalization - - 1,000,000 - - - - Massol Intersection Improvements - - 450,000 - - - - ADA Transition Plan - - 110,000 - - - - Total Project Expenditures 17,632,081$ 6,147,273$ 19,433,240$ 2,121,339$ 2,222,463$ 2,247,463$ 2,222,463$ p Operating Transfers Out Transfer to GF 417,616 417,616 417,616 417,616 417,616 417,616 417,616Total Operating Transfers Out 417,616$ 417,616$ 417,616$ 417,616$ 417,616$ 417,616$ 417,616$
Ending Fund BalanceDesignated for Parking 154,025$ 154,025$ 308,050$ 154,025$ 154,025$ 154,025$ 154,025$ q Reserved for Comcast PEG 50,000 50,000 50,000 50,000 50,000 50,000 50,000
Reserved for VTA Vehicle Registration Fees 37,437Unrestricted554,048 9,398,371 1,206,807 1,136,216 886,600 611,984 362,368 Total Ending Fund Balance 758,073$ 9,602,396$ 1,564,857$ 1,340,241$ 1,090,625$ 816,009$ 566,393$ TOTAL USE OF FUNDS 18,807,771$ 16,167,285$ 21,415,713$ 3,879,196$ 3,730,704$ 3,481,088$ 3,206,472$
GENERAL FUND APPROPRIATED RESERVES (GFAR)STATEMENT OF SOURCE AND USE OF FUNDS
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -11
Carryforward Projects
4504 Open Space Trail Upgrades -$ 152,000$ -$ -$ -$ -$ -$ 152,000$
1605 Parks Playground Fibar Project 42,500 36,540 - 25,000 - 25,000 - 129,040 3104 Charter Oaks Trail Repair Project 109 14,891 350,000 - - - - 365,000
4507 Forbes Mill Footbridge Improvements 19,346 71,502 - - - - - 90,848
4202 Town Plaza Turf Repairs - 28,000 - - - - - 28,000 4609 Creek Trail & Parks Path & Parking Lot Seal & Striping - 225,000 - - - - - 225,000 4006 Outdoor Fitness Equipment - 60,000 - - - - - 60,000 4505 Trailhead Connector - 44,440 - - - - - 44,440 6001 Audio/Video System Upgrade 15,608 42,552 - - - - - 58,160
6101 Information System Upgrade 10,384 172,785 - - - - - 183,169
6003 Town-wide Document Imaging Project 78,752 16,990 - - - - - 95,741 2302 Building Replacement at Corporation Yard 165,692 108 975,000 25,000 25,000 25,000 25,000 1,240,800
2503 Library Carpet Replacement - 56,500 - - - - - 56,500
2305 Engineering Document Archiving 48,284 11,716 - - - - - 60,000 6306 Neighborhood Emergency Preparedness (CERT)5,910 44,090 - - - - - 50,000 2001 Facilities Assessment - 80,000 - - - - - 80,000 2002 Town Beautification 8,114 6,886 10,000 10,000 10,000 10,000 10,000 65,000
6305 Silicon Valley Regional Interoperability Project (SVRIP) Servi 395,027 63,601 - - - - - 458,628 2008 Energy Efficiency Upgrade - Town-wide 1,000,000 697,039 - - - - - 1,697,039 6104 IT Disaster Recovery Improvements - 200,000 - - - - - 200,000 6103 EOC Communications Upgrade 20,411 29,589 - - - - - 50,000 9901 Street Repair & Resurfacing 3,577,468 1,731,529 3,027,716 1,626,339 1,752,463 1,752,463 1,752,463 15,220,441
9902 Annual Street Restriping 61,106 119,772 25,000 25,000 25,000 25,000 25,000 305,878 0003 Almond Grove Street Rehabilitation 11,560,389 2,501,701 - - - - - 14,062,090 9910 Traffic Calming Projects 96,653 9,499 10,000 10,000 10,000 10,000 10,000 156,152 9921 Curb, Gutter & Sidewalk Maintenance 1,262,888 337,113 900,000 300,000 300,000 300,000 300,000 3,700,001
9930 Retaining Wall Repairs 834,200 337,124 100,000 100,000 100,000 100,000 100,000 1,671,324
0801 Quito Road - Bridge Replacement 64,594 235,087 - - - - - 299,681 0120 Guardrail Replacement Projects 130,583 93,043 - - - - - 223,625 0704 224 W. Main Street Property Acquisition (Parking Lot 6)3,813 1,231,100 - - - - - 1,234,913
0705 Downtown Parking Lots Seal Coat & Restriping 24,915 75,085 - - - - - 100,000 0218 Sidewalk Improvements Shannon/LGB/Cherry Blossom 104 129,896 - - - - - 130,000 0233 Downtown Parking Study - 200,000 - - - - - 200,000 0221 Sidewalk Improvements - Multiple Locations - 60,000 - - - - - 60,000 0128 Pilot School Busing Program 350,216 63,964 - - - - - 414,180
0234 One-Way Downtown Street Pilot 13,000 117,000 58,804 - - - - 188,804 0231 Bicycle & Pedestrian Improvements 84,178 515,822 300,000 - - - - 900,000 0229 Cut-Through Traffic/Wood Road Roundabout 263,704 86,296 - - - - - 350,000 0413 Stormwater Master Plan - 200,000 - - - - - 200,000 0414 Stormwater System - Pollution Prevention Compliance 1,422 298,578 - - - - - 300,000
2009 Public Art Gateway - 25,000 - - - - - 25,000 2118 Police Headquarters Roof Repair - 50,000 - - - - - 50,000 New Projects
4508 Vegetation Management - Town-wide - - 200,000 - - - - 200,000 4509 Fence Replacement - Shire Court - - 60,000 - - - - 60,000
2601 ADA Upgrade for Public Restrooms - Rec Building - - 183,000 - - - - 183,000 6004 Fire Suppression (Halon) for Server Rooms - - 200,000 - - - - 200,000 2116 Plaza Level Railings - Code Upgrade - - 30,000 - - - - 30,000
2010 Waterproofing Town-wide - - 75,000 - - - - 75,000 2117 ADA Upgrade Staff Restroom - Civic Center - - 300,000 - - - - 300,000 2504 Sound Mitigation in Library Lobby - - 22,000 - - - - 22,000 6301 Computer-Aided Dispatch and Records Management System - - 525,000 - - - - 525,000 0235 Downtown Revitalization - - 1,000,000 - - - - 1,000,000
0236 Massol Intersection Improvements - - 450,000 - - - - 450,000 0129 ADA Transition Plan - - 110,000 - - - - 110,000 Total GFAR Projects 20,139,367$ 10,471,838$ 8,911,520$ 2,121,339$ 2,222,463$ 2,247,463$ 2,222,463$ 48,336,454$
2023/24 Budget
Expended Through 2018/19
Estimated Carryfwd to 2019/20 2021/22 Budget
GFAR FUND PROJECT SUMMARY
2020/21 Budget 2022/23 Budget2019/20 Budget Total Budgeted
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -12
Adjusted
Budget Estimated
Budget &
Carryfwd Proposed Proposed Proposed Proposed
2018/19 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24
SOURCE OF FUNDSBeginning Fund BalanceUnrestricted 260,487$ 260,487$ 31,945$ 31,945$ 31,945$ 31,945$ 31,945$ Deferred Traffic Mitigation
Total Beginning Fund Balance 260,487$ 260,487$ 260,487$ 31,945$ 31,945$ 31,945$ 31,945$
Revenues
Deferred Revenue 2,161,236$ 242,106$ 1,570,803$ 425,027$ 10,000$ 10,000$ 10,000$ In-Lieu Fees 116,126 - - - - - -
Total Revenues 2,277,362$ 242,106$ 1,570,803$ 425,027$ 10,000$ 10,000$ 10,000$
TOTAL SOURCE OF FUNDS 2,537,849$ 502,593$ 1,831,290$ 456,972$ 41,945$ 41,945$ 41,945$
USE OF FUNDS
Completed Projects
Crosswalk Improvements - Santa Cruz/BHR 14,131$ 14,131$ -$ -$ -$ -$ -$
Hwy 9/University Intersection - - - - - - -
Blossom Hill/Cherry Blossom Intersection Improve 500,000 - - - - - -
Crosswalk Lighting Upgrade 29,192 29,192 - - - - -
Monument Control Network Update 10,000 - - - - - -
Carryforward ProjectsLos Gatos Blvd/Shannon Improvements 20,000$ -$ 20,000$ -$ -$ -$ -$
Cut-Through Traffic/Wood Road Roundabout 264,491 36,356 228,136 - - - - Hwy 17 Bicycle & Pedestrian Bridge-Prelim Design 147,005 - 147,005 - - - - Bike & Pedestrian Improvements 34,028 31,628 2,400 - - - -
Traffic Signal Modernization 351,538 120,800 563,262 415,027 - - - Proposed Projects
Highway 17/9 Interchange and Capacity Improve - - 600,000 - - - -
Total Project Expenditures 1,370,384$ 232,106$ 1,560,803$ 415,027$ -$ -$ -$
10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$
Total Operating Transfers 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$
Ending Fund BalanceUnrestricted 1,157,465$ 260,487$ 31,945$ 31,945$ 31,945$ 31,945$ 31,945$
Total Ending Fund Balance 1,157,465$ 260,487$ 31,945$ 31,945$ 31,945$ 31,945$ 31,945$
TOTAL USE OF FUNDS 2,537,849$ 502,593$ 1,602,748$ 456,972$ 41,945$ 41,945$ 41,945$
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -13
Carryforward Projects
0213 Los Gatos Blvd/Shannon Improvements - 20,000 - - - - - 20,000 0803 Hwy 17 Bicycle & Pedestrian Bridge-Prelim Design - 147,005 - - - - - 147,005
0227 Traffic Signal Modernization 125,000 230,738 332,524 415,027 - - - 1,103,289
0231 Bicycle & Pedestrian Improvements 72,600 2,400 - - - - - 75,000
0229 Cut-Through Traffic/Wood Road Roundabout 211,773 228,135 - - - - - 439,908 New Projects0237Highway 17/9 Interchange and Capacity Improvements - - 600,000 - - - - 600,000
Total Traffic Mitigation Projects 409,373$ 628,278$ 932,524$ 415,027$ -$ -$ -$ 2,385,202$
TRAFFIC MITIGATION FUND PROJECTS
Expended Through
2018/19
Total
Budgeted
2023/24
Budget
Estimated Carryfwd to
2019/20
2020/21
Budget
2019/20
Budget
2021/22
Budget
2022/23
Budget
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -14
Adjusted
Budget Estimated
Budget &
Carryfwd Proposed Proposed Proposed Proposed
2018/19 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24
SOURCE OF FUNDSBeginning Fund Balance
Unrestricted (134,111)$ (134,111)$ (252,889)$ (427,627)$ (427,627)$ (427,627)$ (318,413)$ Total Beginning Fund Balance (134,111)$ (134,111)$ (252,889)$ (427,627)$ (427,627)$ (427,627)$ (427,627)$
Revenues
Park Rehabilitation - Bachman Park 214,537 207,903 - - - - -
Hwy 9/University Intersection 89,135 - 89,135 - - - - Traffic Signal Modernization 1,438,862 - 1,438,862 - - - - Charter Oaks Trail Repair Project 148,051 - 148,051 - - - -
Trailhead Connector 343,000 - 343,000 - - - -
Pilot School Busing Program - - - - - - - Hwy 17 Bicycle & Pedestrian Bridge-Prelim Design 52,995 - 52,995 - - - - Bike & Ped Improvements (BHR Eat & West)242,000 - 242,000 - - - -
Bike & Ped Improvements Roberts Fisher School 39,500 - 39,500 - - - - Guardrail Replacement Projects - - 980,100 - - - - ADA Upgrade for Public Restrooms - Rec Building - - 67,000 - - - -
Sidewalk Improvements Shannon/LGB/Cherry Blossom - - - 940,100 - - - Total Revenues 2,568,080$ 207,903$ 3,400,643$ 940,100$ -$ -$ -$
TOTAL SOURCE OF FUNDS 2,433,969$ 73,792$ 3,147,754$ 512,473$ (427,627)$ (427,627)$ (427,627)$
USE OF FUNDSCompleted ProjectsPark Rehabilitation - Bachman Park 206,712$ 213,815$ -$ -$ -$ -$ -$
Hwy 9/University Intersection 199,211 - - - - - - Carryforward ProjectsCharter Oaks Trail Repair Project 148,051$ 72,833$ 75,218$ -$ -$ -$ -$ Trailhead Connector 343,000 - 343,000 - - - -
Pilot School Busing Program - - - - - - - Traffic Signal Modernization 1,815,601 40,033 1,775,568 - - - - Highway 17 Bicycle & Ped Bridge 52,995 - 52,995 - - - - Bike & Ped Improvements 281,500 - 281,500 - - - -
Guardrail Replacement Projects - - 980,100 - - - - Sidewalk Improvements Shannon/LGB/Cherry Blossom - - - 940,100 - - - Proposed ProjectsADA Upgrade for Public Restrooms - Rec Building -$ -$ 67,000$ -$ -$ -$ -$
Total Expenditures 3,047,070$ 326,681$ 3,575,381$ 940,100$ -$ -$ -$
Ending Fund Balance
Unrestricted (613,101)$ (252,889)$ (427,627)$ (427,627)$ (427,627)$ (427,627)$ (427,627)$
Total Ending Fund Balance (613,101)$ (252,889)$ (427,627)$ (427,627)$ (427,627)$ (427,627)$ (427,627)$
TOTAL USE OF FUNDS 2,433,969$ 73,792$ 3,147,754$ 512,473$ (427,627)$ (427,627)$ (427,627)$
GRANT FUND
STATEMENT OF SOURCE AND USE OF FUNDS
Note: The grants function primarily on a reimbursement basis.
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -15
Carryforward Projects4503Charter Oaks Trail Repair Project 72,833 75,218 - - - - - 148,051 4505 Trailhead Connector - 343,000 - - - - - 343,000
0120 Guardrail Replacement Projects - - 980,100 - - - - 980,100
0218 Sidewalk Improvements Shannon/LGB/Cherry Blossom - - - 940,100 - - - 940,100 0803 Highway 17 Bicycle & Ped Bridge - 52,995 - - - - - 52,995 0227 Traffic Signal Modernization 50,832 1,775,568 - - - - - 1,826,400 0231 Bicycle & Pedestrian Improvements - 281,500 - - - - - 281,500
New Projects2601ADA Upgrade for Public Restrooms - Rec Building - - 67,000 - - - - 67,000
Total Grant Funded Projects 123,665$ 2,528,281$ 1,047,100$ 940,100$ -$ -$ -$ 4,639,146$
2020/21
Budget
2023/24
Budget
Estimated
Carryfwd to
2019/20
Expended
Through
2018/19
2019/20
Budget
GRANT FUNDED PROJECTS
2021/22
Budget
2022/23
Budget
Total
Budgeted
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -16
Adjusted
Budget Estimated
Budget &
Carryfwd Proposed Proposed Proposed Proposed
2018/19 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24
SOURCE OF FUNDS
Beginning Fund Balance
Unrestricted 2,485,998$ 2,485,998$ 2,608,548$ 2,362,331$ 2,318,481$ 2,426,318$ 2,536,619$
Total Beginning Fund Balance 2,485,998$ 2,485,998$ 2,608,548$ 2,362,331$ 2,318,481$ 2,426,318$ 2,536,619$
Revenues
Drainage Fees 92,500$ 113,940$ 92,500$ 94,350$ 96,237$ 98,162$ 100,125$
Interest 8,610 8,610 12,040 11,800 11,600 12,140 12,680
Total Revenues 101,110$ 122,550$ 104,540$ 106,150$ 107,837$ 110,302$ 112,805$
TOTAL SOURCE OF FUNDS 2,587,108$ 2,608,548$ 2,713,088$ 2,468,481$ 2,426,318$ 2,536,619$ 2,649,424$
USE OF FUNDS
Completed ProjectsJones Road Storm Drain Improvements 2,300$ -$ -$ -$ -$ -$ -$
Carryforward Projects
Hernandez Ave Storm Drain Improvements - - - - - - 65,000
Bicknall Avenue Storm Drain Improvements 50,758 - 50,758 - - - -
Jones Road Storm Drain Improvements 2,300 - - - - - -
Annual Storm Drain Improvement Prj 150,000 - 300,000 150,000 - - -
Proposed Projects
Total Expenditures 205,358$ -$ 350,758$ 150,000$ -$ -$ 65,000$
Ending Fund Balance
Unrestricted 2,381,751$ 2,608,548$ 2,362,331$ 2,318,481$ 2,426,318$ 2,536,619$ 2,584,424$
Total Ending Fund Balance 2,381,751$ 2,608,548$ 2,362,331$ 2,318,481$ 2,426,318$ 2,536,619$ 2,584,424$
TOTAL USE OF FUNDS 2,587,108$ 2,608,548$ 2,713,088$ 2,468,481$ 2,426,318$ 2,536,619$ 2,649,424$
STORM BASIN FUNDSSTATEMENT OF SOURCE AND USE OF FUNDS
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -17
Carryforward Projects
0409 Hernandez Avenue Storm Drain Improvements 17,180$ -$ -$ -$ -$ -$ 65,000$ 82,180$
0410 Bicknell Road Storm Drain Improvements 120,742 50,758 - - - - - 171,500
0420 Annual Storm Drain Improvement Prj - 150,000 150,000 150,000 - - - 450,000
New ProjectsTotal Storm Basin Funds Projects 137,922$ 200,758$ 150,000$ 150,000$ -$ -$ 65,000$ 703,680$
STORM BASIN FUNDS PROJECTS
2023/24
Budget
2021/22
Budget
Expended
Through
2018/19
2022/23
Budget
Total
Budgeted
Estimated
Carryfwd to
2019/20
2019/20
Budget
2020/21
Budget
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -18
Adjusted
Budget Estimated
Budget &
Carryfwd Proposed Proposed Proposed Proposed
2018/19 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24
SOURCE OF FUNDS
Beginning Fund Balance
Unrestricted 2,997,984$ 2,997,984$ 3,042,294$ 764,784$ 53,958$ 84,228$ 114,648$
Total Beginning Fund Balance 2,997,984$ 2,997,984$ 3,042,294$ 764,784$ 53,958$ 84,228$ 114,648$
Revenues
Construction Tax 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$
Interest 14,310 14,310 22,490 3,820 270 420 570
Balamce from PG&E - - - 3,810,558 - - -
Total Revenues 44,310$ 44,310$ 52,490$ 3,844,378$ 30,270$ 30,420$ 30,570$
TOTAL SOURCE OF FUNDS 3,042,294$ 3,042,294$ 3,094,784$ 4,609,162$ 84,228$ 114,648$ 145,218$
USE OF FUNDS
Completed Projects
Carryforward Projects
PG&E Undergrounding 112,000$ -$ 2,330,000$ 4,436,000$ -$ -$ -$
Sidewalk Improve Shannon/LGB/Cherry Bl - - - 119,204 - - -
New Projects
Total Expenditures 112,000$ -$ 2,330,000$ 4,555,204$ -$ -$ -$
Operating Transfers
Total Operating Transfers -$ -$ -$ -$ -$ -$ -$
Ending Fund Balance
Unrestricted 2,930,294 3,042,294 764,784 53,958 84,228 114,648 145,218
Total Ending Fund Balance 2,930,294$ 3,042,294$ 764,784$ 53,958$ 84,228$ 114,648$ 145,218$
TOTAL USE OF FUNDS 3,042,294$ 3,042,294$ 3,094,784$ 4,609,162$ 84,228$ 114,648$ 145,218$
UTILITY UNDERGROUND FUNDSTATEMENT OF SOURCE AND USE OF FUNDS
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -19
Carryforward Projects
0225 Utility Undergrounding Improvements -$ 2,330,000$ -$ 4,436,000$ -$ -$ -$ 6,766,000$
0218 Sidewalk Improvements Shannon/LGB/Cherry Blossom - - - 119,204 - - - 119,204$ New ProjectsTotal Utility Undergrounding Projects -$ 2,330,000$ -$ 4,555,204$ -$ -$ -$ 6,885,204$
Expended
Through
2018/19
Estimated
Carryfwd to
2019/20
2019/20
Budget
2020/21
Budget
2023/24
Budget
UTILITY UNDERGROUND FUND PROJECTS
Total
Budgeted
2021/22
Budget
2022/23
Budget
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -20
Adjusted
Budget Estimated
Budget &
Carryfwd Proposed Proposed Proposed Proposed
2018/19 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24
SOURCE OF FUNDS
Beginning Fund Balance
Unrestricted 703,150$ 703,150$ 239,363$ 239,363$ 204,854$ 170,345$ 135,836$
Total Beginning Fund Balance 703,150$ 703,150$ 239,363$ 239,363$ 204,854$ 170,345$ 135,836$
Revenues
Gas Tax 515,920$ 515,920$ 512,851$ 512,851$ 512,851$ 512,851$ 512,851$
Gas Tas - Traffic Congestion 108,549 108,549 260,987 260,987 260,987 260,987 260,987
Loan Repayment 34,509 34,509 34,509 - - - -
Road Maintenance Rehabilitation 485,240 485,240 506,497 506,497 506,497 506,497 506,497
Interest 1,210 1,210 1,210 1,210 1,210 1,210 1,210
Total Revenues 1,145,428$ 1,145,428$ 1,316,054$ 1,281,545$ 1,281,545$ 1,281,545$ 1,281,545$
TOTAL SOURCE OF FUNDS 1,848,578$ 1,848,578$ 1,555,417$ 1,520,908$ 1,486,399$ 1,451,890$ 1,417,381$
USE OF FUNDS
Carryforward Projects
St Repair & Resurfacing 1,503,215 1,503,215 1,210,054 1,210,054 1,210,054 1,210,054 1,210,054
Proposed Projects
Total Expenditures 1,503,215$ 1,503,215$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$
Operating Transfers 106,000$ 106,000$ 106,000$ 106,000$ 106,000$ 106,000$ 106,000$
Total Operating Transfers 106,000$ 106,000$ 106,000$ 106,000$ 106,000$ 106,000$ 106,000$
Ending Fund Balance
Unrestricted 239,363$ 239,363$ 239,363$ 204,854$ 170,345$ 135,836$ 101,327$
Total Ending Fund Balance 239,363$ 239,363$ 239,363$ 204,854$ 170,345$ 135,836$ 101,327$
TOTAL USE OF FUNDS 1,848,578$ 1,848,578$ 1,555,417$ 1,520,908$ 1,486,399$ 1,451,890$ 1,417,381$
GAS TAX FUND STATEMENT OF SOURCE AND USE OF FUNDS
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -21
Carryforward Projects9901Street Repair & Resurfacing 6,232,645$ -$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 12,282,915$
New ProjectsTotal Gas Tax Fund Projects 6,232,645$ -$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 12,282,915$
Total
Budgeted
Estimated
Carryfwd to
2019/20
2019/20
Budget
2020/21
Budget
2021/22
Budget
Expended
Through
2018/19
2022/23
Budget
2023/24
Budget
GAS TAX FUND PROJECTS
PROPOSED CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -22
Streets Program
This Page Intentionally Left Blank
STREETS PROGRAM DIRECTORY PROPOSED
C-1
STREET RECONSTRUCTION AND RESURFACING PROJECTS PAGE
9901 Street Repair & Resurfacing C – 6
0003 Almond Grove Street Rehabilitation Project C – 10
STREET REPAIRS, MAINTENANCE & SAFETY PROJECTS
9910 Traffic Calming Projects C – 16
9921 Curb, Gutter & Sidewalk Maintenance C – 18
9930 Retaining Wall Repairs C – 20
9902 Annual Street Restriping C – 22
0120 Guardrail Replacement Projects C – 24
0236 Massol Intersection Improvement C – 26
STREET IMPROVEMENT PROJECTS
0213 Los Gatos Boulevard/Shannon Road Improvements C – 32
0705 Downtown Parking Lots Seal Coat & Restriping C – 34
0409 Hernandez Avenue Storm Drain Improvements C – 36
0704 224 West Main Property Acquisition (Parking Lot 6) C – 38
0218 Sidewalk Improvements for Shannon Road/Los Gatos Boulevard/Cherry Blossom Lane C – 40
0221 Sidewalk Improvements – Multiple Locations C – 42
0225 Utility Undergrounding Improvements C – 44
0229 Cut – Through Traffic/Wood Road Roundabout C – 46
0227 Traffic Signal Modernization C – 48
0410 Bicknell Road Storm Drain Improvements C – 50
0231 Bicycle & Pedestrian Improvements C – 52
0413 Stormwater Master Plan C – 54
0414 Stormwater System – Pollution Prevention Compliance C – 56
0232 Public Arts Gateway C – 58
0233 Downtown Parking Study C – 60
0234 One-Way Downtown Street Pilot C – 62
0420 Annual Storm Drain Improvements C – 64
0128 Pilot School Busing C – 66
0129 ADA Transition Plan C – 68
0237 Highway 17/9 Interchange and Capacity Improvements C – 70
0235 Downtown Revitalization C – 72
BRIDGE PROJECTS
0801 Quito Road – Bridge Replacement C – 78
0803 Highway 17 Bicycle & Pedestrian Bridge – Preliminary Design C – 80
PROPOSED STREETS PROGRAM
C - 2
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 3
PROJECT LOCATIONS
A Street Repair & Resurfacing
B Almond Grove Street Rehabilitation Project
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"A" IS A TOWN-WIDE PROJECT HICKSRD
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 4
PROGRAM SECTION DIRECTORY PAGE
9901 Street Repair & Resurfacing C – 6
0003 Almond Grove Street Rehabilitation Project C – 10
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 5
The Streets Program’s Street Reconstruction & Resurfacing section contains Capital Improvement Program projects that
resurface or repave the Town’s streets as the primary scope of work. Projects may also encompass minor components of
streetscape or street improvements; however, to be categorized in the Street Reconstruction & Resurfacing section,
projects must have pavement rehabilitation as their main purpose. Safety issues, traffic levels, the Pavement Condition
Index, available funding sources, project costs, and community impacts are all considerations in prioritizing Street
Reconstruction & Resurfacing projects in the five-year Capital Improvement Program.
This section contains an annual ongoing street rehabilitation project as well as an identified one-time project. The
dedicated ongoing funding sources for street repair are the Gas Tax, which was increased by SB 1, and Proposition 42,
which total approximately $1.2 million for FY 2019/20. In addition, Countywide Measure B (Nov 2016) increased the sales
tax by ½ cent for 30 years to fund transportation related projects. One part of 2016 Measure B is a formulaic distribution of
funds for roadway maintenance. The Los Gatos annual allocation will be $580,633. Additional sources include grant
funding, if secured, such as state programs that focus on funding specific street categories or that funds rehabilitation of
specific arterial or collector streets.
Other than the funds mentioned above, Los Gatos has limited designated funding sources for maintaining the Town’s
roadway system. The Town has a Construction Impact Fee (approximately $110,000 annually) and a Refuse Vehicle Road
Impact Fee (approximately $610,000 annually). Both of these sources recover costs for additional street and roadway
repairs due to the disproportionate amount of wear and tear caused by construction and other heavy vehicles.
STREET RECONSTRUCTION & RESURFACING PROJECTS SUMMARY
* Total FY 2018/19 Carryforward $4,233,230
Carryforward Projects
9901 Street Repair & Resurfacing 9,810,113$ 5,969,299$ 2,836,393$ 2,962,517$ 2,962,517$ 2,962,517$ 27,503,356$
0003 Almond Grove Street Rehabilitation 11,560,389 2,501,701 - - - - 14,062,090
New Projects
Total Street Reconstruction Projects 21,370,502$ 8,471,000$ 2,836,393$ 2,962,517$ 2,962,517$ 2,962,517$ 41,565,446$
Expended Through
2018/19
FY 2019/20 - 2023/24 CAPITAL IMPROVEMENT PROGRAM
STREET RECONSTRUCTION PROJECTS
Total
Budgeted
2019/20 Budget &
Carryfwd*
2023/24
Budget
2021/22
Budget
2022/23
Budget
2020/21
Budget
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 6
Town Wide
Project Name Street Repair & Resurfacing Project Number 811-9901
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description
This is an ongoing annual project for street rehabilitation throughout Town to enhance vehicle safety
and to maintain the Town’s roadway infrastructure.
Location This project occurs in various locations including Town-wide arterials, collectors, and neighborhood
streets. To meet the SB1 requirements, every year the Council adopts a resolution identifying the
streets needing repair. The final streets for the current construction season are identified at the time
the specifications are brought forward for Council approval, which generally occurs in the spring.
Project
Background
Street rehabilitation projects are identified and prioritized according to pavement quality reflected by
the Pavement Condition Index (PCI), field inspection, traffic level, and safety issues. Every four years,
the Town conducts a full assessment on the condition of the streets through a consultant who
specializes in the field. This assessment is funded through a grant from the Metropolitan
Transportation Commission. The PCI information that results from the survey feeds into a street
maintenance software program called StreetSaver. Every jurisdiction in the Bay Area uses the same
program and methodology, making it the best practice in the industry.
With the PCI information in the StreetSaver database, the program can provide future high-level
maintenance programs for the Town. The program emphasizes maintaining streets that have a good
(above 70) PCI at that level as ongoing preventive maintenance is more cost efficient than allowing
streets to reach lower PCI levels. As with many computer-generated reports, the output requires
some validation and adjustment. Staff conducts this element of the work through field observations
and consideration of project proximity, all with an eye towards maximizing the value to the Town.
The resulting list, sized to the available budget, creates the annual list of streets for this project.
Historically, the Town invested approximately $11.7 million from FY 2000/01 to FY 2007/08 to
address the backlog of deferred street maintenance. This investment raised the average PCI of Town
streets from 64 in 2001 to nearly 74 in 2008. Due to budget challenges that followed, Town streets
have been resurfaced by the application of a rubber cape seal or a slurry seal. This method is
typically utilized for streets in better condition to provide a seal to the surface below. The solution is
cost effective and can provide some limited protection to streets in worse condition, but for a shorter
timeframe.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 7
For the streets with a lower PCI, an asphalt overlay is often the preferred solution with the best
return on investment over time. Costs are much higher for this approach.
The Town has focused its resources on arterials and collector streets and has used a rubber cape seal
and slurry seal. This approach was also the most economical and prudent treatment to resurface
several residential neighborhoods.
The dedicated ongoing funding sources for street repair are the Gas Tax, which was increased by SB 1,
and Proposition 42, which total approximately $1,200,000 for FY 2019/20.
In November 2016, voters passed Countywide Measure B. This Measure increased the sales tax by ½
cent for 30 years to fund transportation related projects. One part of 2016 Measure B is a formulaic
distribution of funds for roadway maintenance. The Los Gatos annual allocation is $580,633.
As part of a voter-approved measure from 2010, the Santa Clara Valley Transportation Agency (VTA)
assesses a $10 per vehicle registration surcharge to repair and rehabilitate streets. Eighty percent of
the revenues collected by the VTA are returned to the local municipality in which they were
generated. The remaining twenty percent is used for regional and County-wide projects. This
funding source is expected to generate approximately $180,000 annually for Los Gatos, which will be
used for street rehabilitation Town-wide.
Other than the annual revenues mentioned above, Los Gatos has limited designated funding sources
for maintaining the Town’s roadway system. The Town has a Construction Impact Fee (approximately
$110,000 annually) and a Refuse Vehicle Road Impact Fee (approximately $610,000 annually). Both
of these sources recover costs for additional street and roadway repairs due to the disproportionate
amount of wear and tear caused by construction and other heavy vehicles.
Operating
Budget Impacts
Conducting preventive maintenance on the Town’s roadways extends the life of the streets and
reduces the need for extensive reconstruction in the future, reducing staff time spent on road
maintenance. Engineering staff time for project design and oversight is addressed in the FY 2019/20
Operating Budget.
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 8
Project
Components &
Estimated
Timeline
Fall 2019 Design Prepare plans and specifications
Winter 2020 Bid Process Council approves plans and authorizes bidding the project
Summer 2020 Construction Council awards the contract and construction process begins
Fall 2020 Completion Project completed
Senate Bill 1 (2017-2018, Beall) Road Repair and Accountability Act project list:
Location Description Scheduled
Completion
Estimated
Useful Life
Knowles from Dardanelli to Dell
Pollard from Dell to West Parr
Placement of rubber cape seal or overlay to
maintain pavement surface. These are arterial
roads and are critical for transit needs in the
Town.
Fall 2020 10 - 25
years
Winchester from Lark to Santa Cruz Placement of rubber cape seal or overlay to
maintain pavement surface. This is an arterial
road and is critical for transit needs in the
Town.
Fall 2021 10 - 25
years
Union Avenue from Blossom Hill Road
to Los Gatos-Almaden Road
Placement of rubber cape seal or overlay to
maintain pavement surface. This is an arterial
road and is critical for transit needs in the
Town.
Fall 2022 10 - 25
years
Quito Road from Bicknell to Woodbank
Placement of rubber cape seal or overlay to
maintain pavement surface. This is a collector
road and is critical for transit needs in the
Town.
Fall 2023 10 - 25
years
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Vehicle License Fee - 2010 Measure B 311,629$ 674,411$ 75,088$ 180,000$ 255,088$ 180,000$ 180,000$ 180,000$ 180,000$ 1,961,128$
VTA Allocation - 2016 Measure B - - 1,161,326 580,663 1,741,989 580,663 580,663 580,663 580,663 4,064,641
Other GFAR 2,515,079 76,349 495,115 2,267,053 2,762,168 865,676 991,800 991,800 991,800 9,194,672
Total GFAR 2,826,708$ 750,760$ 1,731,529$ 3,027,716$ 4,759,245$ 1,626,339$ 1,752,463$ 1,752,463$ 1,752,463$ 15,220,441$
GAS TAX & PROP 42
Road Maintenance and Rehabilitation Account (RMRA) -$ 520,002$ -$ 506,497$ 506,497$ 506,497$ 506,497$ 506,497$ 506,497$ 3,052,487$ Other Gas Tax & Prop 42 4,729,430 983,213 - 703,557 703,557 703,557 703,557 703,557 703,557 9,230,428
TOTAL GAS TAX & PROP 42 4,729,430$ 1,503,215$ -$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 12,282,915$
TOTAL SOURCE OF FUNDS 7,556,138$ 2,253,975$ 1,731,529$ 4,237,770$ 5,969,299$ 2,836,393$ 2,962,517$ 2,962,517$ 2,962,517$ 27,503,356$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 2,826,708 750,760 1,731,529 3,027,716 4,759,245 1,626,339 1,752,463 1,752,463 1,752,463 15,220,441
TOTAL GFAR 2,826,708$ 750,760$ 1,731,529$ 3,027,716$ 4,759,245$ 1,626,339$ 1,752,463$ 1,752,463$ 1,752,463$ 15,220,441$
GAS TAX & PROP 42
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 4,729,430 1,503,215 - 1,210,054 1,210,054 1,210,054 1,210,054 1,210,054 1,210,054 12,282,915
TOTAL GAS TAX & PROP 42 4,729,430$ 1,503,215$ -$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 1,210,054$ 12,282,915$
TOTAL USE OF FUNDS 7,556,138$ 2,253,975$ 1,731,529$ 4,237,770$ 5,969,299$ 2,836,393$ 2,962,517$ 2,962,517$ 2,962,517$ 27,503,356$
STREET REPAIR & RESURFACING Project 811-9901
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 9
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 10
Project Name Almond Grove Street Rehabilitation
Project Number 811-0003
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This project provides design and construction for the rehabilitation of street infrastructure in the
Almond Grove District.
Location This project is located within the former Almond Grove District Redevelopment Area.
Project
Background
The streets in the Almond Grove District have deteriorated over the years and due to funding and
maintenance constraints, no repairs or resurfacing activities have been performed. The proposed
project to rehabilitate the street infrastructure in this area will not only provide safe and functional
streets and sidewalks for the community, but also reduce trip and fall accidents. Due to the scale and
magnitude of this project, proposed street rehabilitations will be phased over several years to
minimize construction impacts to the community and to reflect project funding as determined by the
Town Council.
Phase 1 of this project included Bachman Avenue and Broadway Avenue. Construction started in
Summer 2016 and was substantially complete in the fall of 2016 with minor project close out work
continuing into the spring of 2017. The Almond Grove Phase 2 project addresses the eight additional
streets in the project, with project bidding completed in April 2017 and construction beginning in the
summer of 2017 and continuing over the next two summer construction seasons. Construction bids
for this project were very favorable to the Town. The Council awarded the bid in April 2017 allowing
for approximately $2.9M in savings within the project.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Operating costs
associated with this project will be reimbursed from the project budget. Project delivery costs for
phase one of this project are included in the CIP project’s total cost, and are estimated at 8% of the construction cost. Project delivery costs for Phase 2 of the project are included in the CIP project’s
total cost and are estimated at 12% for this more complex part of the project.
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 11
Project
Components &
Estimated Timeline
Summer 2016 Construction Phase 1 project construction
Fall 2016 Completion Phase 1 project completion & closeout
Winter 2017 Design Phase 2 Completion of plans and specifications
Spring 2017 Bid process Phase 2 Council approves plans and authorizes bidding the
project
Summer 2017 Construction Phase 2 project construction
Summer 2018 Construction Phase 2 project construction
Summer 2019 Construction Phase 2 project construction
Winter 2020 Project Closeout Phase 2 project closeout
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR 8,491,003$ 3,069,386$ 2,501,701$ -$ 2,501,701$ -$ -$ -$ -$ 14,062,090$
TOTAL SOURCE OF FUNDS 8,491,003$ 3,069,386$ 2,501,701$ -$ 2,501,701$ -$ -$ -$ -$ 14,062,090$
Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 8,491,003 3,069,386 2,501,701 - 2,501,701 - - - - 14,062,090
TOTAL GFAR 8,491,003$ 3,069,386$ 2,501,701$ -$ 2,501,701$ -$ -$ -$ -$ 14,062,090$
TOTAL USE OF FUNDS 8,491,003$ 3,069,386$ 2,501,701$ -$ 2,501,701$ -$ -$ -$ -$ 14,062,090$
ALMOND GROVE STREET REHABILITION PROJECT Project 811-0003
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 12
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-13
PROJECT LOCATIONS
A Traffic Calming Projects
B Curb, Gutter & Sidewalk Maintenance
C Retaining Wall Repairs
D Annual Street Restriping
E Guardrail Replacement Project
F Massol Intersection Improvements
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-14
PROGRAM SECTION DIRECTORY PAGE
9910 Traffic Calming Projects C – 16
9921 Curb, Gutter & Sidewalk Maintenance C – 18
9930 Retaining Wall Repairs C – 20
9902 Annual Street Restriping C – 22
0120 Guardrail Replacement Project C – 24
0236 Massol Intersection Improvements C - 26
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-15
The Streets Program’s Street Repair, Maintenance & Safety Projects section contains Capital Improvement Program projects
that repair, maintain, or enhance safety features of the Town’s streets and parking lots as the primary scope of work.
Projects may also encompass minor components of streetscape or street improvements; however, to be categorized in this
section, street repair, maintenance, or safety enhancements must be the project’s main purpose. Safety issues, available funding sources, project costs, and community impacts are all considerations in prioritizing Street Repair, Maintenance &
Safety projects in the five-year Capital Improvement Program.
This section contains annual ongoing projects as well as one-time projects. GFAR funding is utilized for the Traffic Calming
Projects, which are funded at $10,000 annually. The Annual Street Restriping Project is funded at $25,000 per year. The
Curb, Gutter, and Sidewalk Maintenance Project is funded at $300,000 per year. The Retaining Wall Repairs Project is
typically funded with an ongoing GFAR stream of $100,000 per year. While annual appropriations are planned for these
ongoing projects, funding adjustments may occur from year to year to align with changing priorities and schedules.
One-time projects are prioritized by safety factors, community impacts, and the availability of grant funding. GFAR funds
may also be utilized to fund a portion of grant driven projects as a grant’s local “match requirement.”
Los Gatos does not have an ongoing designated funding source for repairing, maintaining, and improving the Town’s
roadway system.
STREET REPAIRS, MAINTENANCE & SAFETY PROJECTS SUMMARY
Carryforward Projects
9910 Traffic Calming Projects 96,653$ 19,499$ 10,000$ 10,000$ 10,000$ 10,000$ 156,152$
9921 Curb, Gutter & Sidewalk Maintenance 1,262,888 1,237,113 300,000 300,000 300,000 300,000 3,700,001
9930 Retaining Wall Repairs 834,200 437,124 100,000 100,000 100,000 100,000 1,671,324
9902 Annual Street Restriping 61,106 144,772 25,000 25,000 25,000 25,000 305,878
0120 Guardrail Replacement Projects 130,583 1,073,143 - - - - 1,203,725
New Projects
0125 Massol Intersection Improvements - 450,000 - - - - 450,000
Total Maintenance & Safety Projects 2,385,429$ 3,361,651$ 435,000$ 435,000$ 435,000$ 435,000$ 7,487,080$
STREET REPAIRS, MAINTENANCE & SAFETY PROJECTS
2022/23
Budget
Expended Through
2018/19
FY 2019/20 - 2023/24 CAPITAL IMPROVEMENT PROGRAM
Total
Budgeted
2023/24
Budget
2020/21
Budget
2021/22
Budget
2019/20 Budget &
Carryfwd*
* Total FY 2018/19 Carryforward $896,551
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-16
Project Name Traffic Calming Projects Project Number 812-9910
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description In accordance with the Town’s Traffic Calming Policy, this project involves conducting minor traffic
studies, developing and implementing traffic improvements, and installing roadway devices to further
enhance school pedestrian and roadway safety near high-use crosswalks.
Location In FY 2019/20, funds will be used to determine if Massol Avenue between Bean and Nicholson and/or
Shannon Road from Los Gatos Boulevard to Short Road meet the criteria to qualify for the
Neighborhood Traffic Calming Program (NTCP). If both qualify, the Massol area will be processed first.
The process begins with neighborhood meetings for staff to work with residents to develop a
temporary traffic calming plan (TTCP). Staff will then poll the residents to determine if the devices
should be installed as temporary devices. If a super majority supports the TTCP, staff will have the
proposed devices installed. Four to six months after installation, staff will conduct another traffic
study in the area to determine the effectiveness of these devices. Upon the completion of this study,
staff will poll the residents to determine if the devices should be made permanent. If necessary, funds
will be used to remove these devices. Any remaining funds within this project will be used to
complete the same process for Shannon Road.
Project
Background
In 2002, the Town implemented a Traffic Calming Policy to address and mitigate neighborhood traffic
and pedestrian safety issues, such as speeding and cut-through traffic. This program relies on
residents to bring projects forward at the neighborhood level. At the time the Policy was adopted,
twelve project areas were under review for traffic calming improvements. To date, 14 projects have
been processed, completed, or closed. Traffic calming improvements such as speed bumps, traffic
circles, center medians, and bulb-outs were installed where appropriate to slow vehicles or enhance
pedestrian safety.
Operating
Budget Impacts
Engineering staff time associated with these projects will be charged to the project as they are
identified and delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-17
Project
Components &
Estimated Timeline
Summer 2019 Determine if Massol and/or Shannon qualify for Neighborhood Traffic Calming
Program
Fall 2019 Schedule, notify residents and hold Neighborhood Traffic Calming meeting(s)
for Massol Avenue
Winter 2020 Additional meeting(s), if needed, poll Massol Avenue residents
Spring 2020 Solicits bids and schedule pilot installation for Massol Avenue
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR 57,866$ 38,787$ 9,499$ 10,000$ 19,499$ 10,000$ 10,000$ 10,000$ 10,000$ 156,152$
TOTAL SOURCE OF FUNDS 57,866$ 38,787$ 9,499$ 10,000$ 19,499$ 10,000$ 10,000$ 10,000$ 10,000$ 156,152$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 57,866 38,787 9,499 10,000 19,499 10,000 10,000 10,000 10,000 156,152
TOTAL GFAR 57,866$ 38,787$ 9,499$ 10,000$ 19,499$ 10,000$ 10,000$ 10,000$ 10,000$ 156,152$
TOTAL USE OF FUNDS 57,866$ 38,787$ 9,499$ 10,000$ 19,499$ 10,000$ 10,000$ 10,000$ 10,000$ 156,152$
TRAFFIC CALMING PROJECTS Project 812-9910
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-18
TOWN-WIDE
Project Name Curb, Gutter, & Sidewalk Maintenance Project Number 813-9921
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This is an ongoing annual project for the repair and replacement of hazardous curbs, gutters, and
sidewalks throughout Town to enhance pedestrian and bicyclist safety and to improve water runoff
infrastructure.
Location Curb, gutter, and sidewalk repair projects occur throughout the Town based on priority needs.
Project
Background
Curb, gutter, and sidewalk improvements in public parking lots and rights-of-way have historically
been funded by the Town. The intent of this project is to keep pace with the deterioration of
sidewalks and curbs. Specific project locations are identified and prioritized based on the level of
damage and accompanying potential safety issues.
The primary source of damage to sidewalks, curbs and gutters is tree root intrusion. Most of the
streets in Town have mature trees in the planter areas between the sidewalks and curbs. These trees
were planted many years ago without consideration of root growth and its impacts to the sidewalk,
curb, and street. Over time, the tree roots cause cracks and raised concrete, leading to uneven
surfaces. Staff develops an annual plan for sidewalk repair based on the level of damage as observed
and reported by staff and residents, confirmed by staff inspection. The level of repair and
maintenance performed in any given year has been limited by available annual funding. Funds are
utilized predominantly to address locations where paving projects create a requirement for curb
ramps and curb and gutter repair.
In addition to sidewalk, curb and gutter maintenance, this project is used for installing Americans with Disabilities Act (ADA) accessible curb ramps on Town streets as required by federal law following
Town street maintenance projects. Title II of the ADA obligates a jurisdiction to provide compliant
curb ramps whenever streets are resurfaced from one intersection to another. ADA compliance has
required a substantial portion of the annual funding allocation. To address some of the unmet needs,
staff has recommended increasing the allocation one-time by $600,000.
Operating
Budget Impacts
Potential trip and fall injuries and lawsuits against the Town should be reduced by eliminating
hazardous curb, gutter, and sidewalk conditions. Engineering staff time associated with these
projects will be charged to the project as it is delivered.
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-19
Project
Components &
Estimated Timeline
Winter 2020 Design Project design & development
Spring 2020 Bid Process Project bidding & contract award
Spring 2020 Construction Project construction
Summer 2020 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR 1,090,848$ 172,040$ 337,113$ 900,000$ 1,237,113$ 300,000$ 300,000$ 300,000$ 300,000$ 3,700,001$
TOTAL SOURCE OF FUNDS 1,090,848$ 172,040$ 337,113$ 900,000$ 1,237,113$ 300,000$ 300,000$ 300,000$ 300,000$ 3,700,001$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 1,090,848 172,040 337,113 900,000 1,237,113 300,000 300,000 300,000 300,000 3,700,001
TOTAL GFAR 1,090,848$ 172,040$ 337,113$ 900,000$ 1,237,113$ 300,000$ 300,000$ 300,000$ 300,000$ 3,700,001$
TOTAL USE OF FUNDS 1,090,848$ 172,040$ 337,113$ 900,000$ 1,237,113$ 300,000$ 300,000$ 300,000$ 300,000$ 3,700,001$
CURB, GUTTER & SIDEWALK MAINTENANCE Project 813-9921
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-20
TOWN-WIDE
Project Name Retaining Wall Repairs Project Number 815-9930
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description The Retaining Wall Repair and Replacement Program focuses on the repair and/or replacement of
retaining walls that have become structurally deficient.
Location Retaining wall repair projects are identified throughout the Town and are prioritized in order of repair
based on safety issues, roadway impacts, retaining wall damage, and project costs.
Project
Background
Retaining walls are installed to hold a hillside from sliding and are placed alongside a street at
strategic locations where hillside erosion is anticipated. If the retaining wall fails, the street
subsequently fails; therefore, it is important to maintain the retaining walls as they are an integral
part of the hillside roadway system. Some existing retaining walls have reached the end of their
serviceable life and require replacement. Hillside locations are prioritized over smaller roadside
embankments in accordance with the potential impacts from failures.
Retaining walls are visually inspected annually; however, unanticipated weather events can quickly erode a wall’s integrity and cause failure. Town staff continues to monitor and schedule retaining wall
installation and replacement as needed.
Operating
Budget Impacts
Once repaired, improved retaining walls reduce ongoing operating costs associated with maintenance
and emergency response. Engineering staff time associated with these projects will be charged to the
project as it is delivered.
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-21
Project
Components &
Estimated
Timeline
Fall 2019 Design Project design & development
Winter 2020 Bid Process Project bidding & contract award
Summer 2020 Construction Project construction
Fall 2020 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR 777,984$ 56,216$ 337,124$ 100,000$ 437,124$ 100,000$ 100,000$ 100,000$ 100,000$ 1,671,324$
TOTAL SOURCE OF FUNDS 777,984$ 56,216$ 337,124$ 100,000$ 437,124$ 100,000$ 100,000$ 100,000$ 100,000$ 1,671,324$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 777,984 56,216 337,124 100,000 437,124 100,000 100,000 100,000 100,000 1,671,324
TOTAL GFAR 777,984$ 56,216$ 337,124$ 100,000$ 437,124$ 100,000$ 100,000$ 100,000$ 100,000$ 1,671,324$
TOTAL USE OF FUNDS 777,984$ 56,216$ 337,124$ 100,000$ 437,124$ 100,000$ 100,000$ 100,000$ 100,000$ 1,671,324$
RETAINING WALL REPAIRS Project 815-9930
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-22
TOWN-WIDE
Project Name Annual Street Restriping Project Number 811-9902
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This project is an annual program that restripes a portion of the Town’s streets, ensuring the safety of
vehicles and pedestrians.
Location Roadway restriping work is done at various locations throughout the Town based on conditions and
available funds.
Project
Background
The Town initiated Town-wide striping in FY 2006/07. Due to deferred striping and marking of the
Town’s public streets, any striping that had been accomplished previously was done in conjunction
with the resurfacing of specific streets in the Town’s annual street paving project.
This annual street restriping program installs new striping and marking for center lanes, bicycle lanes,
crosswalks, stop sign and signal light markings, and other roadway signage as needed. Roadway
stripes wear out due to traffic and weather which creates a safety concern. The goal is to have Town
streets that are properly striped for safe operation and use by the public.
Under this project, locations that are not scheduled for street repaving will be prioritized for
restriping. The restriping of repaved streets will continue to occur in conjunction with paving
contracts.
Since FY 2007/08, the ongoing annual GFAR appropriation has been $25,000.
Operating
Budget Impacts
Engineering staff time associated with these projects will be charged to the project as the project is
delivered.
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-23
Project
Components &
Estimated Timeline
Winter 2020 Design Project Design & development
Spring 2020 Bid Process Project bidding & contract award
Summer 2020 Construction Project construction
Fall 2020 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR 61,106$ -$ 119,772$ 25,000$ 144,772$ 25,000$ 25,000$ 25,000$ 25,000$ 305,878$
TOTAL SOURCE OF FUNDS 61,106$ -$ 119,772$ 25,000$ 144,772$ 25,000$ 25,000$ 25,000$ 25,000$ 305,878$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 61,106 - 119,772 25,000 144,772 25,000 25,000 25,000 25,000 305,878
TOTAL GFAR 61,106$ -$ 119,772$ 25,000$ 144,772$ 25,000$ 25,000$ 25,000$ 25,000$ 305,878$
TOTAL USE OF FUNDS 61,106$ -$ 119,772$ 25,000$ 144,772$ 25,000$ 25,000$ 25,000$ 25,000$ 305,878$
ANNUAL STREET RESTRIPING Project 811-9902
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-24
Project Name
Guardrail Replacement Project Project Number 812-0120
Department
Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description The project will construct a new metal beam guardrail, and replace old and damaged guardrails along
sections of Town roadways.
Location This project will take place in various locations where guardrails are present and are in need of repair.
The list of guardrails will be identified and will be brought forward to Council for approval.
Project
Background
There are many roadways throughout Town that are located near hillside areas where guardrails are
present. Guardrails are often located on narrow stretches of roadway and protect vehicles and
pedestrians from steep hillside embankments. Over the years, due to hillside erosion and years of
deferred maintenance, the guardrails have worn out and are in need of repair or replacement. Staff
will assess guardrails and determine which ones are in the most need of repair, budget permitting.
In FY 2018/19, the Town was awarded $980,100 in grant funds for additional guardrail work
throughout the Town.
Operating Budget Impacts Engineering staff time associated with these projects will be charged to the project as they are
identified and delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-25
Project
Components &
Estimated Timeline
Summer 2019 Design Project design & development
Fall 2019 Bid Process Project bidding & contract award
Spring 2020 Construction Project construction
Summer 2020 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR 130,583$ -$ 93,043$ -$ 93,043$ -$ -$ -$ -$ 223,625$
GRANTS & AWARDS - - - 980,100 980,100 - - - - 980,100
TOTAL SOURCE OF FUNDS 130,583$ -$ 93,043$ 980,100$ 1,073,143$ -$ -$ -$ -$ 1,203,725$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 130,583 - 93,043 - 93,043 - - - - 223,625
TOTAL GFAR 130,583$ -$ 93,043$ -$ 93,043$ -$ -$ -$ -$ 223,625$
GRANTS & AWARDS
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 980,100 980,100 - - - - 980,100
TOTAL GFAR -$ -$ -$ 980,100$ 980,100$ -$ -$ -$ -$ 980,100$
TOTAL USE OF FUNDS 130,583$ -$ 93,043$ 980,100$ 1,073,143$ -$ -$ -$ -$ 1,203,725$
GUARDRAIL REPLACEMENT PROJECTS Project 812-0120
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-26
Project Name Massol Intersection Improvements
Project Number 813-0236
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This project will add intersection safety improvements.
Location This project will take place at the intersection of Massol Avenue and Highway 9.
Project
Background
The intersection as Massol Avenue currently has no traffic control, but does have a pedestrian
activated flashing beacon that is intended to alert drivers when a pedestrian is crossing. Looking at
accident history, this intersection experiences collisions at a higher level than other uncontrolled
intersections, including a pedestrian fatality on September 1, 2017.
This project will provide green bike lanes approaching the crosswalk from both directions to alert
drivers of the changing conditions and help to reduce speeds. In addition, the project will upgrade the
existing flashing beacon to a LED rectangular rapidly flashing beacon (RRFB), which are utilized at
many of the Town’s other crosswalks. These beacons are much more intense than the existing beacon and would greatly improve the visibility of the crosswalk for drivers. This improvement has
the advantage of improving safety while not impacting the flow of traffic.
Operating
Budget Impacts
There will be no Operating Budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost, which is approximately 12%.
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-27
Project
Components &
Estimated
Timeline
Summer 2019 Design Project design & development
Fall 2019 Bid process Project bidding & contract award
Winter 2020 Construction Project construction
Spring 2020 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR -$ -$ -$ 450,000$ 450,000$ -$ -$ -$ -$ 450,000$
TOTAL SOURCE OF FUNDS -$ -$ -$ 450,000$ 450,000$ -$ -$ -$ -$ 450,000$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 450,000 450,000 - - - - 450,000
TOTAL GFAR -$ -$ -$ 450,000$ 450,000$ -$ -$ -$ -$ 450,000$
TOTAL USE OF FUNDS -$ -$ -$ 450,000$ 450,000$ -$ -$ -$ -$ 450,000$
MASSOL INTERSECTION IMPROVEMENTS Project 813-0236
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-28
PROPOSED STREETS PROGRAM
Street Improvements
C-29
PROJECT LOCATIONS
A Los Gatos Boulevard/Shannon Road Improvements L Stormwater Master Plan
B Downtown Parking Lots Seal Coat & Restriping M Stormwater System – Pollution Prevention Compliance
C Hernandez Avenue Storm Drain Improvements N Public Arts Gateway
D 224 West Main Property Acquisition (Parking Lot 6) O Downtown Parking Study
E Shannon Road/Los Gatos Boulevard/Cherry Blossom
Lane Sidewalk Improvements P One-Way Downtown Street Pilot
F Sidewalk Improvements – Multiple Locations Q Annual Storm Drain Improvements
G Utility Undergrounding Improvements R Pilot School Busing Program
H Cut-Through Traffic/Wood Road Roundabout S ADA Transition Plan Update
I Traffic Signal Modernization T Highway 17/9 Interchange and Capacity Improvements
J Bicknell Road Storm Drain Improvements U Downtown Revitalization
K Bicycle & Pedestrian Improvements
PROPOSED STREETS PROGRAM
Street Improvements
C-30
PROGRAM SECTION DIRECTORY PAGE
0213 Los Gatos Boulevard/Shannon Road Improvements C – 32
0705 Downtown Parking Lots Seal Coat & Restriping C – 34
0409 Hernandez Avenue Storm Drain Improvements C – 36
0704 224 West Main Property Acquisition (Parking Lot 6) C – 38
0218 Sidewalk Improvements for Shannon Road/Los Gatos Boulevard/Cherry Blossom Lane C – 40
0221 Sidewalk Improvements – Multiple Locations C – 42
0225 Utility Undergrounding Improvements C – 44
0229 Cut – Through Traffic/Wood Road Roundabout C – 46
0227 Traffic Signal Modernization C – 48
0410 Bicknell Road Storm Drain Improvements C – 50
0231 Bicycle & Pedestrian Improvements C – 52
0413 Stormwater Master Plan C – 54
0414 Stormwater System – Pollution Prevention Compliance C – 56
2009 Public Arts Gateway C – 58
0233 Downtown Parking Study C – 60
0234 One-Way Downtown Street Pilot C – 62
0420 Annual Storm Drain Improvements C – 64
0128 Pilot School Busing C – 66
0129 ADA Transition Plan C – 68
0237 Highway 17/9 Interchange and Capacity Improvements C – 70
0235 Downtown Revitalization C – 72
PROPOSED STREETS PROGRAM
Street Improvements
C-31
The Streets Program’s Street Improvements section contains Capital Improvement Program projects that improve a
roadway’s function or structure, other than paving, as the primary scope of work. Typical Street Improvements projects
include sidewalk, curb, and gutter improvements, storm drain improvements, the undergrounding of utilities, intersection
improvements, sidewalk and median ramps, crosswalk improvements, street lighting, and retaining walls.
In this CIP, the Street Improvements section contains one-time projects and no ongoing projects. One-time Street
Improvements projects are prioritized based on safety needs, traffic levels, available funding sources, project costs, and
community impacts.
Traffic Mitigation Funds, Storm Drain Funds, and the Utility Underground Fund all provide designated funding revenue
through development fee charges for their related project categories. Los Gatos does not have a designated funding source
for other street improvements which do not fall into these categories; however, grants, in-lieu fees, CDBG funds, and
community benefit funds are utilized when available.
STREET IMPROVEMENT PROJECTS SUMMARY
* Total FY 2018/19 Carryforward $8,180,526
Unfunded Projects for future consideration
• Parking Lot 4 Repair & Waterproofing
• Montebello Way Island Removal
• Blossom Hill Road & Union Avenue Improvements
• Los Gatos-Almaden Road Improvements
• Union Avenue Widening and Sidewalks
• North Santa Cruz Avenue Curb and Gutter Improvements north of Highway 9
• Sidewalk infill across from Fisher Middle School
• Downtown Parking Sign Enhancements
Carryforward Projects
0213 Los Gatos Blvd/Shannon Improvements -$ 20,000$ -$ -$ -$ -$ 20,000$
0705 Downtown Parking Lots Seal Coat & Restriping 24,915 75,085 - - - - 100,000
0409 Hernandez Avenue Storm Drain Improvements 17,180 - - - - 65,000 82,180
0704 224 W. Main Street Property Acquisition (Parking Lot 6)3,813 1,231,100 - - - - 1,234,913
0218 Shannon/LGB/Cherry Blossom Sidewalk Improvements 104 129,896 1,059,304 - - - 1,189,304
0221 Sidewalk Improvements - Multiple Locations - 60,000 - - - - 60,000
0225 Utility Undergrounding Improvements - 2,330,000 4,436,000 - - - 6,766,000
0229 Cut-Through Traffic/Wood Road Roundabout 475,476 314,432 - - - - 789,908
0227 Traffic Signal Modernization 175,832 2,338,830 415,027 - - - 2,929,689
0410 Bicknall Avenue Storm Drain Improvements 120,742 50,758 - - - - 171,500
0231 Bicycle & Pedestrian Improvements 156,778 1,099,722 - - - - 1,256,500 0413 Stormwater Master Plan - 200,000 - - - - 200,000
0414 Stormwater System - Pollution Prevention Compliance 1,422 298,578 - - - - 300,000
2009 Public Art Gateway - 25,000 - - - - 25,000
0233 Downtown Parking Study - 200,000 - - - - 200,000
0234 One-Way Downtown Street Pilot 13,000 225,686 - - - - 238,686
0420 Annual Storm Drain Improvement Prj - 300,000 150,000 - - - 450,000 0128 Pilot School Busing Program 350,216 63,964 - - - - 414,180
New Projects
0129 ADA Transition Plan - 110,000 - - - - 110,000
0237 Highway 17/9 Interchange and Capacity Improvements - 600,000 - - - - 600,000
0235 Downtown Revitalization - 1,000,000 - - - - 1,000,000
Total Street Improvement Projects 1,339,479$ 10,673,050$ 6,060,331$ -$ -$ 65,000$ 18,137,860$
2022/23
Budget
2019/20 Budget &
Carryfwd*
FY 2019/20 - 2023/24 CAPITAL IMPROVEMENT PROGRAM
2020/21
Budget
STREET IMPROVEMENT PROJECTS
Total
Budgeted
2021/22
Budget
2023/24
Budget
Expended Through
2018/19
PROPOSED STREETS PROGRAM
Street Improvements
C-32 LOS GATOS BLVDBLOSSOM HILL R
D
SHANNO
N
R
D
Project Name Los Gatos Boulevard/Shannon Road
Improvements
Project Number 813-0213
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This project will create a new pedestrian signalized crossing and restripe Shannon Road to provide
longer turn lanes and improve the overall safety for pedestrians and bicyclists. The project will be
coordinated with any potential development of adjacent parcels.
Location This project is located at the intersection of Los Gatos Boulevard and Shannon Road.
Project
Background
The intersection of Los Gatos Boulevard and Shannon Road is a heavily used area, especially during
the morning and afternoon school and commute hours. To improve the safe operation of this
intersection, a new pedestrian push button signal will be installed and also new striping on Shannon
Road will provide a longer turn lane onto Los Gatos Boulevard. Should a development project occur
at this location, that project will take on this work and the Town funding will revert to the source of
funds in future budget cycles
Operating
Budget Impacts
This project will use staff time for design and construction. Engineering staff time associated with
these projects will be charged to the project as they are identified and delivered.
PROPOSED STREETS PROGRAM
Street Improvements
C-33
Project
Components &
Estimated
Timeline
Fall 2019 Preliminary Design Project design & development
Spring 2020 Construction Project construction
Fall 2020 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
TRAFFIC MITIGATION -$ -$ 20,000$ -$ 20,000$ -$ -$ -$ -$ 20,000$
TOTAL SOURCE OF FUNDS -$ -$ 20,000$ -$ 20,000$ -$ -$ -$ -$ 20,000$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
TRAFFIC MITIGATION
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 20,000 - 20,000 - - - - 20,000
TOTAL TRAFFIC MITIGATION -$ -$ 20,000$ -$ 20,000$ -$ -$ -$ -$ 20,000$
TOTAL USE OF FUNDS -$ -$ 20,000$ -$ 20,000$ -$ -$ -$ -$ 20,000$
LOS GATOS BOULEVARD / SHANNON IMPROVEMENTS Project 813-0213
PROPOSED STREETS PROGRAM
Street Improvements
C-34
HWY
9
E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV
Project Name Downtown Parking Lots Seal Coat &
Restriping
Project Number 817-0705
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This project will resurface downtown parking lots by applying a seal coat and then restriping.
Location This project is located at various Town-owned parking lots in downtown Los Gatos.
Project
Background
The public parking lots in downtown Los Gatos are heavily used on a daily basis. In order to keep
their surfaces in good condition and prevent long term wear and damage, the parking lots need to be
resurfaced and restriped. This project is necessary to prevent possible drainage or broken pavement
problems in the future.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
PROPOSED STREETS PROGRAM
Street Improvements
C-35
Project
Components &
Estimated
Timeline
Winter 2020 Preliminary Design Project design & development
Spring 2020 Final Design Project bidding & contract award
Summer 2020 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR 24,915$ -$ 75,085$ -$ 75,085 -$ -$ -$ -$ 100,000$
TOTAL SOURCE OF FUNDS 24,915$ -$ 75,085$ -$ 75,085$ -$ -$ -$ -$ 100,000$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 24,915 - 75,085 - 75,085 - - - - 100,000
TOTAL GFAR 24,915$ -$ 75,085$ -$ 75,085$ -$ -$ -$ -$ 100,000$
TOTAL USE OF FUNDS 24,915$ -$ 75,085$ -$ 75,085$ -$ -$ -$ -$ 100,000$
DOWNTOWN PARKING LOTS SEAL COAT & RESTRIPING Project 817-0705
PROPOSED STREETS PROGRAM
Street Improvements
C-36
Project Name Hernandez Avenue Storm Drain
Improvements
Project Number 816-0409
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This project will improve the Hernandez Avenue storm drain system with the installation of an
underground storm drain pipe and sidewalk above.
Location The storm drain project is located on the south side of Hernandez Avenue, between Walnut Avenue
and Wissahickon Avenue.
Project
Background
Hernandez Avenue is a hillside collector street with an incomplete sidewalk network and storm drain
systems alongside the roadway. This street averages over 1,000 vehicles per day, a normal amount
for a collector street. At previous neighborhood meetings, residents indicated an interest in having
continuous sidewalks, particularly in the area where an open storm drain exists.
This project proposes to install an underground storm drain pipe into the existing ditch and put a
concrete sidewalk, curb, and gutter system along the roadway to feed runoff water into the storm
drain pipe. This street improvement addresses several neighborhood needs, including an improved
drainage system, a safer pedestrian area, and an improved appearance of the neighborhood.
This project will be funded by the Storm Basin Fund. This project is scheduled for construction in FY
2022/23.
Operating
Budget Impacts
Ongoing operating costs would be significantly reduced as this project would eliminate the need to
clean or repair the existing open ditch. Engineering staff time associated with these projects will be
charged to the project as it is delivered in FY 2022/23.
LO
S
G
A
T
O
S
-
S
A
R
A
T
O
G
A
R
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HWY 17N SANTA CRUZ AVUNIVERSITY AV
PROPOSED STREETS PROGRAM
Street Improvements
C-37
Project
Components &
Estimated
Timeline
Fall 2021 Design Design project, include alternative methods and estimated
costs, and determine best outcome
Winter 2022 Bid Process Obtain bids from licensed contractors and submit to Council
for approval
Summer 2023 Construction Construction of storm drains and related street
improvements
Fall 2023 Completion Project completed
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
STORM BASIN #3 17,180$ -$ -$ -$ -$ -$ -$ -$ 65,000$ 82,180$
TOTAL SOURCE OF FUNDS 17,180$ -$ -$ -$ -$ -$ -$ -$ 65,000$ 82,180$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
STORM BASIN #3
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 17,180 - - - - - - - 65,000 82,180
TOTAL STORM BASIN 17,180$ -$ -$ -$ -$ -$ -$ -$ 65,000$ 82,180$
TOTAL USE OF FUNDS 17,180$ -$ -$ -$ -$ -$ -$ -$ 65,000$ 82,180$
HERNANDEZ AVENUE STORM DRAIN IMPROVEMENTS Project 816-0409
PROPOSED STREETS PROGRAM
Street Improvements
C-38
HWY 9
E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV
Project Name 224 West Main Property Acquisition
(Parking Lot 6)
Project Number 817-0704
Department Parks & Public Works Project Manager PPW Director: Matt Morley
Description This project, carried forward from previous years, allocates funding from the GFAR Parking Reserve
for the purchase of property (formerly 224 West Main Street) for Parking Lot 6.
Location This project is located at Parking Lot 6, which is at 224 West Main Street.
Project Background In 2009, the Town purchased a property next to Parking Lot 6 to expand the existing parking lot. This
property was purchased by Town Housing/Redevelopment Agency (RDA) funds. Because the State
dissolved redevelopment agencies, it is necessary that the Town use an alternative funding source for
this purchase if affordable housing is not constructed at this site. Reserve funds for GFAR are
identified for this use. Staff is recommending proceeding with the transfer of funds in the FY 2019/20
budget to complete this action.
Operating
Budget Impacts
This project would use staff time for processing of the new property purchase. The staff time for this
project is included in the FY 2019/20 Operating Budget.
PROPOSED STREETS PROGRAM
Street Improvements
C-39
Project
Components &
Estimated
Timeline
Fall 2019 Estimated
Completion
Property purchase and funding completed.
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR 3,813$ -$ 1,231,100$ -$ 1,231,100$ -$ -$ -$ -$ 1,234,913$
TOTAL SOURCE OF FUNDS 3,813$ -$ 1,231,100$ -$ -$ -$ -$ -$ -$ 1,234,913$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 3,813 - 1,231,100 - 1,231,100 - - - - 1,234,913
TOTAL GFAR 3,813$ -$ 1,231,100$ -$ 1,231,100$ -$ -$ -$ -$ 1,234,913$
TOTAL USE OF FUNDS 3,813$ -$ 1,231,100$ -$ 1,231,100$ -$ -$ -$ -$ 1,234,913$
224 WEST MAIN PROPERTY ACQUISITION (PARKING LOT 6)Project 817-0704
PROPOSED STREETS PROGRAM
Street Improvements
C-40 LOS GATOS BLVDBLOSSOM HILL RD
SHANNON R
D
Project Name Sidewalk Improvements/Shannon/Los
Gatos Blvd/Cherry Blossom Lane
Project Number 813-0218
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This project will construct sidewalk, curb and gutter along the north side of Shannon Road between
Los Gatos Boulevard and Cherry Blossom Lane, completing the pedestrian link between the two
roads.
Location The project is located on Shannon Road between Los Gatos Boulevard and Cherry Blossom Lane.
Project Background Shannon Road is a heavily traveled two-lane roadway, especially when the schools are in session. Shannon Road is used by residents dropping off students at various schools, such as Blossom Hill
Elementary, Van Meter Elementary, and Fisher Middle Schools. In addition, many parents walk their
children to school along this segment of roadway.
Shannon Road currently has intermittent sections of sidewalk on the south side of the roadway
between Los Gatos Boulevard and Cherry Blossom Lane. Most pedestrians cross Shannon Road to
walk along the south side, while some walk along the unimproved shoulder on the north side. This
project will complete the sidewalk segment on the north side of the roadway and reduce congestion
at Shannon Road and Cherry Blossom Lane, where a 3-way stop is inundated by crossing students,
crossing guards, and vehicle traffic during peak school hours. With the proposed sidewalk,
pedestrians will be encouraged to walk along the north side of Shannon Road, thus reducing the
number of pedestrians crossing Shannon Road.
In June 2018 the Town was awarded federal funding of $940,100 by the Santa Clara Valley
Transportation Authority (VTA) in the Vehicle Emissions Reductions Based at Schools (VERBS) Grant
Program to support this project.
Operating
Budget Impacts
Engineering staff time for design and construction of this project will be addressed in the FY 2018/19
Operating Budget.
PROPOSED STREETS PROGRAM
Street Improvements
C-41
Project
Components &
Estimated
Timeline
Fall 2019 Design Project design & development
Winter 2019 Bid process Project bidding & contract award
Summer 2020 Construction Project construction
Fall 2020 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR 104$ -$ 129,896$ -$ 129,896$ -$ -$ -$ -$ 130,000$
GRANTS & AWARDS - - - - - 940,100 - - - 940,100$
UTILITY UNDERGROUNDING - - - - 119,204 - - - 119,204$
TOTAL SOURCE OF FUNDS 104$ -$ 129,896$ -$ 129,896$ 1,059,304$ -$ -$ -$ 1,189,304$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed $ -
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 104 - 129,896 - 129,896 - - - - 130,000
TOTAL GFAR 104$ -$ 129,896$ -$ 129,896$ -$ -$ -$ -$ 130,000$
GRANTS & AWARDS
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - - - 940,100 - - - 940,100
TOTAL GRANTS & AWARDS -$ -$ -$ -$ -$ 940,100$ -$ -$ -$ 940,100$
UNDERGROUND UTILITIES
Salaries and Benfits -$ -$ -$ -$ -$ -$ -$ -$ -$ 940,100$
Services/Supplies/Equipment - - - - - - - - - -
Site Acqusition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - - - 119,204 - - - 119,204
TOTAL UNDERGROUND UTILITIES -$ -$ -$ -$ 119,204$ -$ -$ -$ 119,204$
TOTAL USE OF FUNDS 104$ -$ 129,896$ -$ 129,896$ 1,059,304$ -$ -$ -$ 1,189,304$
SIDEWALK IMPROVEMENTS/SHANNON/LOS GATOS BLVD/CHERRY BLOSSOM LANE Project 813-0218
PROPOSED STREETS PROGRAM
Street Improvements
C-42
TOWN-WIDE
Project Name Sidewalk Improvements – Multiple
Locations
Project Number 813-0221
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This project will construct sidewalk, curb, and gutter on the north side of Kennedy Road from Ferris
Avenue to Los Gatos Boulevard and on the south side of Mitchell Avenue from George Street to
Fisher Avenue.
Location This project is located in the following areas: Kennedy Road from Ferris Avenue to Los Gatos
Boulevard; Mitchell Avenue from George Street to Fisher Avenue; and Los Gatos Boulevard/Shannon
Road.
Project
Background
Kennedy Road from Ferris Avenue to Los Gatos Boulevard currently has a shoulder that is heavily
utilized by parents and students walking and biking to school in the morning and afternoons. The
sidewalk improvements will complete the connection in this residential block.
In 2009, the Town completed the sidewalk installation on the north side of Mitchell Avenue from
George Street to Fisher Avenue. Then in 2012, sidewalk was constructed on north and south side of
Mitchell Avenue between Los Gatos Boulevard and George Street as part of the redevelopment of the
former Honda site. This project will complete the last component of the sidewalks in this heavily
utilized pedestrian area between Van Meter Elementary and Fisher Middle Schools.
Operating Budget Impacts Engineering staff time for design and construction of this project will be addressed in the FY 2019/20 Operating Budget.
PROPOSED STREETS PROGRAM
Street Improvements
C-43
Project
Components &
Estimated
Timeline
Fall 2019 Design Project design & development
Winter 2019 Bid process Project bidding & contract award
Spring 2020 Construction Project construction
Summer 2020 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$
TOTAL SOURCE OF FUNDS -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 60,000 - 60,000 - - - - -
TOTAL GFAR -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$
TOTAL USE OF FUNDS -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$
SIDEWALK IMPROVEMENTS - MULTIPLE LOCATIONS Project 813-0221
PROPOSED STREETS PROGRAM
Street Improvements
C-44 HWY 17LOS GATOS BLVDLOS GAT
O
S
-
ALMADEN RD
Project Name Utility Undergrounding Improvements
Project Number 813-0225
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This project will remove utilities from above ground poles and install them underground.
Location This project is located on Los Gatos Boulevard between Lark Avenue and Chirco Drive.
Project
Background
Through the State of California’s Public Utilities Commission, Pacific Gas & Electric (PG&E) collects
funds from ratepayers to provide for the undergrounding of utilities. These funds grow in reserve
called Rule 20A funds, until such time that local jurisdictions identify an area for this project and
begin working with PG&E. The funds are limited to use on roadways where traffic is heavy, making
Los Gatos Boulevard a viable location.
The Town’s allocation of Rule 20A funds has grown to the point where there is now approximately
$3.8M available for programming. These funds will never actually come to the Town, but rather
PG&E will deliver the project with coordination from Town staff.
In addition to the Rule 20A funds, the Town collects developer fees for utility undergrounding. These
funds are held by the Town for future projects. Staff has asked PG&E to look at an expanded project
scope utilizing some or all of the Town funds as well. This will take full advantage of economies of
scale through design and construction.
The timeframe for PG&E to deliver Rule 20A projects has been between seven and ten years;
however, indications are that this project may begin sooner. Funds have been moved to demonstrate
a start of construction in FY 2019/20, with the bulk of the work occurring in FY 2020/21.
Operating
Budget Impacts
There will be no Operating Budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost. Project delivery costs are estimated at $266,000
over the five-year term of the project or 4% of the total project cost. Project costs are significantly
lower on this project due to the efficiencies in the project size and a larger proportion of work that
will be coordinated by PG&E.
PROPOSED STREETS PROGRAM
Street Improvements
C-45
Project
Components &
Estimated
Timeline
Fall 2019 Design Project design & development
Summer 2020 Construction Project construction begins
Summer 2021 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
UTILITY UNDERGROUNDING -$ -$ 2,330,000$ -$ 2,330,000$ 4,436,000$ -$ -$ -$ 6,766,000$
TOTAL SOURCE OF FUNDS -$ -$ 2,330,000$ -$ 2,330,000$ 4,436,000$ -$ -$ -$ 6,766,000$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
UTILITY UNDERGORUNDING
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 2,330,000 - 2,330,000 4,436,000 - - - 6,766,000
TOTAL GFAR -$ -$ 2,330,000$ -$ 2,330,000$ 4,436,000$ -$ -$ -$ 6,766,000$
TOTAL USE OF FUNDS -$ -$ 2,330,000$ -$ 2,330,000$ 4,436,000$ -$ -$ -$ 6,766,000$
UTILITY UNDERGROUNDING IMPROVEMENTS Project 813-0225
PROPOSED STREETS PROGRAM
Street Improvements
C-46
Project Name Cut-Through Traffic/Wood Road
Roundabout
Project Number 813-0229
Department Parks & Public Works Project Manager PPW Director: Matt Morley
Description This project will provide infrastructure changes to help mitigate cut-through traffic.
Location This project is located at South Santa Cruz Avenue and Wood Road.
Project Background
This project aims to mitigate cut-through traffic through the use of various measures, some of which
have been previously used. In the summer of 2015, staff implemented various measures such as the
deployment of portable message signs, messages on Caltrans changeable message signs, signal
modifications, and temporary street closures to reduce cut-through traffic. In the summers of 2016
and 2017, this project included signal modifications and synchronization at various intersections,
roadway markings and additional signage, as well as costs associated with the temporary closure of
south Santa Cruz Avenue at Wood Road and associated data collection.
In FY 2019/20, funding will be used to advance the design of a permanent traffic circle at Santa Cruz
Avenue at Wood Road, potential street closures, and neighborhood turn restriction signage as
needed.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
PROPOSED STREETS PROGRAM
Street Improvements
C-47
Project
Components &
Estimated
Timeline
Winter 2019 Design Coordinate and design project
Summer 2020 Construction Install infrastructure and implement projects
Fall 2020 Completion Assess Results
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR 206,324$ 57,380$ 86,296$ -$ 86,296$ -$ -$ -$ -$ 350,000$
TRAFFIC MITIGATION 175,417 36,356 228,135 - 228,135 - - - - 439,908$
TOTAL SOURCE OF FUNDS 381,741$ 93,736$ 314,431$ -$ 314,431$ -$ -$ -$ -$ 789,908$
Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 206,324 57,380 86,296 - 86,296 - - - - 350,000
TOTAL GFARS 206,324$ 57,380$ 86,296$ -$ 86,296$ -$ -$ -$ -$ 350,000$
TRAFFIC MITIGATIONS
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 175,417 36,356 228,135 - 228,135 - - - - 439,908
TOTAL TRAFFIC MITIGATIONS 175,417$ 36,356$ 228,135$ -$ 228,135$ -$ -$ -$ -$ 439,908$
TOTAL USE OF FUNDS 381,741$ 93,736$ 314,431$ -$ 314,431$ -$ -$ -$ -$ 789,908$
CUT-THROUGH TRAFFIC / WOOD ROAD ROUNDABOUT Project 813-0229
PROPOSED STREETS PROGRAM
Street Improvements
C-48
Project Name Traffic Signal Modernization
Project Number 813-0227
Department Parks & Public Works Project Manager PPW Director: Matt Morley
Description This project will modernize the Town’s traffic signal controllers.
Location This project is located Town-wide.
Project
Background
This project will modernize the Town’s traffic signal controllers to allow for greater control by staff,
ensure that the current system meets current safety standards, and increase the traffic flow. The
Town was awarded several grants through the VTA and the MTC for $1,200,000 of the project budget
to complement the Town’s investment of Traffic Impact Mitigation Funds.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Improvements
C-49
Project
Components &
Estimated
Timeline
Summer 2018 Design Project design & development
Fall 2019 Bid Process Project bidding & contract award
Winter 2020 Construction Project construction
Fall 2020 Completion Project completion
Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
TRAFFIC MITIGATION 4,200$ 120,800$ 230,738$ 332,524$ 563,262$ 415,027$ -$ -$ -$ 1,103,289$
GRANTS & AWARDS 10,799 40,033 1,775,568 - 1,775,568$ - - - - 1,826,400
TOTAL SOURCE OF FUNDS 14,999$ 160,833$ 2,006,306$ 332,524$ 2,338,830$ 415,027$ -$ -$ -$ 2,929,689$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
USE OF FUNDS to 2019/20 (with Carryfwd)
TRAFFIC MITIGATIONS
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 4,200 120,800 230,738 332,524 563,262 415,027 - - - 1,103,289
TOTAL TRAFFIC MITIGATIONS 4,200$ 120,800$ 230,738$ 332,524$ 563,262$ 415,027$ -$ -$ -$ 1,103,289$
GRANTS & AWARDS
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 10,798.58 40,033 1,775,568 - 1,775,568 - - - - 1,826,400
TOTAL GRANTS & AWARDS 10,799$ 40,033$ 1,775,568$ -$ 1,775,568$ -$ -$ -$ -$ 1,826,400$
TOTAL USE OF FUNDS 14,999$ 160,833$ 2,006,306$ 332,524$ 2,338,830$ 415,027$ -$ -$ -$ 2,929,689$
TRAFFIC SIGNAL MODERNIZATION Project 813-0227
PROPOSED STREETS PROGRAM
Street Improvements
C-50
Project Name Bicknell Road Storm Drain Improvements
Project Number 816-0410
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This project will reroute a Town storm drain line.
Location This project is located on Bicknell Road near Montclair.
Project Background
This project will provide design services for the rerouting of an existing Town storm drain line from
private property, after it was determined that the Town does not have a storm drain easement.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. The staff time for this
project is included in the Department’s FY 2019/20 Operating Budget.
QUITO RDBICKNELL RD
HWY 9
PROPOSED STREETS PROGRAM
Street Improvements
C-51
Project
Components &
Estimated
Timeline
Fall 2017 Design Project design & development
Fall 2019 Completion Project completion
Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
STORM BASIN #3 120,742$ -$ 50,758$ -$ 50,758$ -$ -$ -$ -$ 171,500$
TOTAL SOURCE OF FUNDS 120,742$ -$ 50,758$ -$ 50,758$ -$ -$ -$ -$ 171,500$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
USE OF FUNDS to 2019/20 (with Carryfwd)
STORM BASIN #2
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 120,742 - 50,758 - 50,758 - - - - 171,500
TOTAL STORM BASIN 120,742$ -$ 50,758$ -$ 50,758$ -$ -$ -$ -$ 171,500$
TOTAL USE OF FUNDS 120,742$ -$ 50,758$ -$ 50,758$ -$ -$ -$ -$ 171,500$
BICKNELL ROAD STORM DRAIN IMPROVEMENTS Project 816-0410
PROPOSED STREETS PROGRAM
Street Improvements
C-52
Project Name Bicycle & Pedestrian Improvements
Project Number 813-0231
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This project will enhance bicycle and pedestrian safety and mobility throughout the Town.
Location This project is located Town-wide.
Project
Background
This project will enhance bicycle and pedestrian safety and mobility Town-wide in the form of
multiple projects. As has been done in the previous years, staff will continue to work with Safe
Routes to School, Town Commissions, the Town Council, and the general public on prioritizing
projects that have been recommended in the Council adopted Bicycle and Pedestrian Master plan. In
addition, this money will be used as matching funds for available grants related to Town bicycle and
pedestrian projects.
In the past the Town received Transportation Fund for Clean Air for bicycle and pedestrian improvements.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Improvements
C-53
Project
Components &
Estimated
Timeline
Summer 2019 Design Project design & development
Fall 2019 Bid Process Project bidding & contract award
Winter 2019 Construction Project construction
Spring 2020 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR 61,450$ 22,728$ 515,822$ 300,000$ 815,822$ -$ -$ -$ -$ 900,000$
GRANTS & AWARDS - - 281,500 - 281,500 - - - - 281,500
TRAFFIC MITIIGATION 40,972 31,628 2,400 - 2,400 - - - - 75,000
TOTAL SOURCE OF FUNDS 102,422$ 54,356$ 799,722$ 300,000$ 1,099,722$ -$ -$ -$ -$ 1,256,500$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 61,450 22,728 515,822 300,000 815,822 - - - - 900,000
TOTAL GFAR 61,450$ 22,728$ 515,822$ 300,000$ 815,822$ -$ -$ -$ -$ 900,000$
GRANTS & AWARDS
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - -
Consultant Services - - - - - - - - -
Project Construction Expenses - - 281,500 - 281,500 - - - - 281,500
TOTAL GRANTS & AWARDS -$ -$ 281,500$ -$ 281,500$ -$ -$ -$ -$ 281,500$
TRAFFIC MITIGATION
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - -
Consultant Services - - - - - - - - -
Project Construction Expenses 40,972 31,628 2,400 - 2,400 - - - - 75,000
TOTAL TRAFFIC MITIGATION 40,972$ 31,628$ 2,400$ -$ 2,400$ -$ -$ -$ -$ 75,000$
TOTAL USE OF FUNDS 102,422$ 54,356$ 799,722$ 300,000$ 1,099,722$ -$ -$ -$ -$ 1,256,500$
BICYCLE & PEDESTRIAN IMPROVEMENTS Project 813-0231
PROPOSED STREETS PROGRAM
Street Improvements
C-54
Project Name Stormwater Master Plan
Project Number 816-0413
Department Parks & Public Works Project Manager PPW Director: Matt Morley
Description This project will develop a Stormwater Master Plan.
Location This project is located Town-wide.
Project
Background
The Town of Los Gatos does not currently have an adopted Stormwater Master Plan. This project will
develop a Stormwater Collection System Master Plan and provides the Town of Los Gatos with the
necessary planning tools and capital improvement projects to address flood management and water
quality within the collector portion of the storm drainage system.
The Plan will be developed to help the Town meet its overarching environmental and economic goals.
The goal of the Stormwater Master Plan is to manage stormwater runoff proactively to protect water
quality and to minimize impacts of localized and downstream flooding by identifying infrastructure
improvements for the collection, conveyance, and treatment of stormwater runoff within the Town.
The Stormwater Master Plan will prioritize storm drain and water quality improvements within the
Town and provides an implementation plan for the construction of conveyance and water quality
improvements.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Improvements
C-55
Project
Components &
Estimated
Timeline
Summer 2019 Design Develop request for proposals
Fall 2019 Bid Process Award consultant agreement
Winter 2019 Report Conduct study
Spring 2020 Completion Finalize report
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ -$
TOTAL SOURCE OF FUNDS -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ -$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - 200,000 - 200,000 - - - - -
Project Construction Expenses - - - - - - - - - -
TOTAL GFAR -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$
TOTAL USE OF FUNDS -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$
STORMWATER MASTER PLAN Project 816-0413
PROPOSED STREETS PROGRAM
Street Improvements
C-56
Project Name Stormwater System – Pollution Prevention
Compliance
Project Number 816-0414
Department Parks & Public Works Project Manager PPW Director: Matt Morley
Description This project will install improvements, such as trash capture devices, to reduce pollution in the storm
water system.
Location This project is located Town-wide.
Project
Background
This project will install solutions, such as multiple trash capture devices in storm inlets, throughout
the Town to meet the Municipal Regional Permit Provision C.10 trash reduction requirements. The
Town has submitted a plan to meet the requirement to reduce trashload impacts to creeks which are
70% by 2017 and 100% by 2022.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Improvements
C-57
Project
Components &
Estimated
Timeline
Summer 2019 Design Project design & development
Winter 2019 Bid Process Project bidding & contract award
Spring 2020 Construction Project construction
Summer 2020 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR -$ 1,422$ 298,578$ -$ 298,578$ -$ -$ -$ -$ 300,000$
TOTAL SOURCE OF FUNDS -$ 1,422$ 298,578$ -$ 298,578$ -$ -$ -$ -$ 300,000$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 1,422 298,578 - 298,578 - - - - 300,000
TOTAL GFAR -$ 1,422$ 298,578$ -$ 298,578$ -$ -$ -$ -$ 300,000$
TOTAL USE OF FUNDS -$ 1,422$ 298,578$ -$ 298,578$ -$ -$ -$ -$ 300,000$
STORMWATER SYSTEM - POLLUTION PREVENTION COMPLIANCE Project 816-0414
PROPOSED STREETS PROGRAM
Street Improvements
C-58
Project Name Public Arts Gateway
Project Number 821-2009
Department Library Project Manager Library Director: Ryan Baker
Description This project will install a public art at a gateway location.
Location This project is located on Highway 9 near Alberto Way.
Project
Background
The Arts and Culture Commission identified this project as a way to enhance the appearance of the
entrances into Los Gatos. At the January 31, 2017 Priority Setting, Council identified $25,000 for public art and on April 18, 2017 the Arts and Culture Commission proposed the gateway project as
the best use of the funds, which Council approved. This project will install the first phase of artwork
at Town entrances based on the Town’s Public Art Selection Policy and Procedures.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. The staff time for this
project is included in the Department’s FY 2019/20 Operating Budget.
PROPOSED STREETS PROGRAM
Street Improvements
C-59
Project
Components &
Estimated
Timeline
Winter 2018 Call for artist Project design & award
Fall 2019 Award Select final design & award
Summer 2020 Construction Project construction
Fall 2020 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
TOTAL SOURCE OF FUNDS -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 25,000 - 25,000 - - - - 25,000
TOTAL GFAR -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
TOTAL USE OF FUNDS -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
PUBLIC ARTS GATEWAY PROJECT 821-2009
PROPOSED STREETS PROGRAM
Street Improvements
C-60
Project Name Downtown Parking Study
Project Number 813-0233
Department Parks & Public Works Project Manager PPW Director: Matt Morley
Description This project will fund a consultant to examine parking holistically in the downtown and high school
areas.
Location This project is located downtown and near Los Gatos High School.
Project
Background
The project scope will include the following:
• Analyze existing parking capacity.
• Provide a recommendation for residential (permit area parking, especially as it is impacted
around Los Gatos High School.
• Provide recommendations for parking management for time limited parking.
• Analyze paid parking.
• Provide best practices recommendations for managing employee parking.
• Identify the need for additional parking capacity vis-a-vis a parking structure.
• Review the impacts of one-way streets on parking capacity.
Once complete, this project will inform decision making for project 817-0704 – 224 West Main Street
Property Acquisition (Parking Lot 6).
Operating
Budget Impacts
This project will use staff time for project management. Engineering staff time associated with these
projects will be charged to the project as it is delivered.
PROPOSED STREETS PROGRAM
Street Improvements
C-61
Project
Components &
Estimated
Timeline
Winter 2018 Design Develop request for proposals
Winter 2018 Bid Process Award consultant agreement
Spring 2019 Report Conduct study
Fall 2019 Completion Finalize report
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$
TOTAL SOURCE OF FUNDS -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - 200,000 - 200,000 - - - - -
Project Construction Expenses - - - - - - - - - 200,000
TOTAL GFAR -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$
TOTAL USE OF FUNDS -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$
DOWNTOWN PARKING STUDY Project 813-0233
PROPOSED STREETS PROGRAM
Street Improvements
C-62
HWY
9
E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV
Project Name One-Way Downtown Street Pilot
Project Number 813-0234
Department Parks & Public Works Project Manager PPW Director: Matt Morley
Description This project will fund the implementation of a one-way streets pilot.
Location This project is located downtown on North Santa Cruz Avenue and University Avenue.
Project
Background
This project will fund a trial of one-way streets for North Santa Cruz and University Avenues between
Highway 9 and Main Street.
Operating
Budget Impacts
This project will use staff time for management. Engineering staff time associated with these projects
will be charged to the project as it is delivered.
PROPOSED STREETS PROGRAM
Street Improvements
C-63
Project
Components &
Estimated
Timeline
Spring 2019 Design Project design & development
Summer 2019 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR - 13,000 225,686 - 225,686 - - - - 238,686
TOTAL SOURCE OF FUNDS - 13,000 225,686 - 225,686 - - - - 238,686
Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits - - - - - - - - - -
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 13,000 225,686 - 225,686 - - - - 13,000
GFAR - 13,000 225,686 - 225,686 - - - - 238,686
TOTAL USE OF FUNDS - 13,000 225,686 - 225,686 - - - - 238,686
ONE-WAY DOWNTOWN STREET PILOT Project 813-0234
PROPOSED STREETS PROGRAM
Street Improvements
C-64
Project Name Annual Storm Drain Improvement Project
Project Number 816-0420
Department Parks & Public Works Project Manager Assistant Director/Town Engineer: Lisa Petersen
Description This project will install infill storm drain systems that are required to enhance safety and improve
infrastructure to accept water runoff.
Location This project is located Town-wide.
Project
Background
The Town is responsible for keeping Town roads clear of excessive water and managing storm water
running down Town streets. Storm drain improvements in the Town right of ways and parking lots
are necessary to manage water drainage issues within these Town locations. The intent of this
project is to keep pace with the needs of the Town’s storm drain system to prevent flooding in the
Town right of ways.
Operating Budget Impacts This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Improvements
C-65
Project
Components &
Estimated
Timeline
Summer 2019 Design Project design & development
Winter 2019 Bid Process Project bidding & contract award
Spring 2020 Construction Project construction
Summer 2020 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
STORM BASIN #1 -$ -$ 50,000$ 50,000$ 100,000$ 50,000$ -$ -$ -$ 150,000$
STORM BASIN #2 - - 50,000$ 50,000 100,000 50,000 - - - 150,000$
STORM BASIN #3 - - 50,000$ 50,000 100,000 50,000 - - - 150,000$
TOTAL SOURCE OF FUNDS -$ -$ 150,000$ 150,000$ 300,000$ 150,000$ -$ -$ -$ 450,000$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
USE OF FUNDS to 2019/20 (with Carryfwd)
STORM BASIN #1
Project Construction Expenses - - 50,000 50,000 100,000 50,000 - - - 150,000$
TOTAL STORM BASIN #1 -$ -$ 50,000$ 50,000$ 100,000$ 50,000$ -$ -$ -$ 150,000$
STORM BASIN #2
Project Construction Expenses -$ -$ 50,000$ 50,000$ 100,000$ 50,000$ -$ -$ -$ 150,000$
TOTAL STORM BASIN #2 -$ -$ 50,000$ 50,000$ 100,000$ 50,000$ -$ -$ -$ 150,000$
STORM BASIN #3
Project Construction Expenses -$ -$ 50,000$ 50,000$ 100,000$ 50,000$ -$ -$ -$ 150,000$
TOTAL STORM BASIN #3 -$ -$ 50,000$ 50,000$ 100,000$ 50,000$ -$ -$ -$ 150,000$
TOTAL USE OF FUNDS -$ -$ 150,000$ 150,000$ 300,000$ 150,000$ -$ -$ -$ 450,000$
ANNUAL STORM DRAIN IMPROVEMENT PROJECT Project 816-0420
PROPOSED STREETS PROGRAM
Street Improvements
C-66
Project Name Pilot School Busing
Project Number 812-0128
Department Parks & Public Works Project Manager Transportation & Mobility
Manager: Ying Smith
Description This project will explore congestion relief through piloting school bus service. The pilot school bus
service will provide morning and afternoon routes to and from school, with neighborhood-based
stops.
The Town is contracting with a qualified school bus transportation provider through a RFP
process. The service schedule and designated pick up and drop off locations are published.
Interested families may purchase an annual pass to reserve a seat. The pilot program will provide two
routes for a total of 18 months from January 2019 to June 2020.
Location This project is located Town-wide.
Project
Background
The Town of Los Gatos and the school community have been exploring new transit services
customized to meet the needs of students traveling to and from schools. The primary areas of
interest are corridors with the highest level of traffic congestion. Town staff and a consulting
team completed a Congestion Relief School Bus Feasibility Study in 2018. The Town Council, at its
June 5, 2018 meeting, authorized staff to proceed with a school bus pilot program. At its September
18, 2018 meeting, the Town Council authorized funding to provide a pilot service consisting of two
routes for 18 months of service.
The two-route pilot service started on January 7, 2019 and will continue for school year 2019/20
Operating
Budget Impacts
The pilot program is funded by the Town as well as fare revenue. This project will use staff time for
service design. PPW staff time associated with these projects will be charged to the project as it is
delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Improvements
C-67
Project
Components &
Estimated
Timeline
Summer 2018 Design Service plan design, marketing, customer sign up
Fall 2018 Bid Process RFP & service contract award, finalize service plan
Winter 2019 Service Launch Provide Pilot Service
Summer 2020 Completion Completion of 18 months of pilot service
Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR -$ 350,216$ 63,964$ -$ 63,964$ -$ -$ -$ -$ 414,180$
TOTAL SOURCE OF FUNDS -$ 350,216$ 63,964$ -$ 63,964$ -$ -$ -$ -$ 414,180$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFARSalaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 350,216 63,964 - 63,964 - - - - 414,180
TOTAL GFAR -$ 350,216$ 63,964$ -$ 63,964$ -$ -$ -$ -$ 414,180$
TOTAL USE OF FUNDS -$ 350,216$ 63,964$ -$ 63,964$ -$ -$ -$ -$ 414,180$
PILOT SCHOOL BUSING PROGRAM Project 812-0128
PROPOSED STREETS PROGRAM
Street Improvements
C-68
TOWN-WIDE
Project Name ADA Transition Plan
Project Number 812-0129
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description This project will update the Town’s ADA Transition Plan as required.
Location This project is located Town-wide.
Project
Background
The Americans with Disabilities Act (ADA), enacted on July 26, 1990, provides comprehensive rights to
persons with disabilities in different areas including access to public accommodations and
transportation. The ADA requires that all public agencies develop a transition plan for eliminating
barriers for persons with disabilities. The Town’s ADA Transition Plan has not been updated since
1994, and it is necessary to develop programs that comply with the new standards
Operating
Budget Impacts
This project will use staff time for management. Engineering staff time associated with these projects
will be charged to the project as it is delivered.
PROPOSED STREETS PROGRAM
Street Improvements
C-69
Project
Components &
Estimated
Timeline
Fall 2019 Design Develop request for proposals
Winter 2020 Bid Process Award consultant agreement
Spring 2020 Report Conduct study
Summer 2020 Completion Finalize report
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR -$ -$ -$ 110,000$ 110,000$ -$ -$ -$ -$ 110,000$
TOTAL SOURCE OF FUNDS -$ -$ -$ 110,000$ 110,000$ -$ -$ -$ -$ 110,000$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - 110,000 110,000 - - - - 110,000
Project Construction Expenses - - - - - - - - - -
TOTAL GRANTS & AWARDS -$ -$ -$ 110,000$ 110,000$ -$ -$ -$ -$ 110,000$
TOTAL USE OF FUNDS -$ -$ -$ 110,000$ 110,000$ -$ -$ -$ -$ 110,000$
ADA TRANSITION PLAN Project 812-0129
PROPOSED STREETS PROGRAM
Street Improvements
C-70
Project Name Highway 17/9 Interchange and Capacity
Improvements
Project Number 813-0237
Department Parks & Public Works Project Manager Assistant Director/Town
Engineer: Lisa Petersen
Description These funds will be used as a local match necessary to begin a conceptual study for improvements at
Highway 9 and Highway 17.
Location This project is located on Highway 9 and Highway 17.
Project
Background
The Countywide 2016 Measure B sales tax measure includes investments in the regional
transportation infrastructure across nine program areas. The Santa Clara Valley Transportation
Authority (VTA) manages the 2016 Measure B program and the VTA Board approves project
prioritization and funding. The VTA approved the first set of projects on a two-year budget cycle with
a ten-year look ahead at potential projects.
Through the process to establish the structure of and projects included in the 2016 Measure B, the
Town proposed upgrades to the interchange at Highway 9 and Highway 17 as its major project in the
Highway category. In reviewing the project with VTA, an opportunity exists to include two options for
modifications to Highway 17 through Los Gatos. The first includes efficiency improvements such as
adding auxiliary lanes and realigning existing lanes. Auxiliary lanes might include continuing the on-
ramp from Lark Avenue south to the Highway 9 off-ramp, facilitating a smoother transition of traffic.
The second is an expanded version that could include the addition of travel lanes on Highway 17
within the existing right of way. VTA approved 2016 Measure B funds to bring the project through
preliminary design and environmental review. The allocation of 2016 Measure B funds requires at
least a 10 percent contribution from non-2016 Measure B sources. While the Town is pursuing
outside funds for the match, this project would set aside Town funds if needed.
Operating
Budget Impacts
This project will use staff time for project management. Engineering staff time associated with these
projects will be charged to the project as it is delivered.
PROPOSED STREETS PROGRAM
Street Improvements
C-71
Project
Components &
Estimated
Timeline
Summer 2020 Design Project design & development
Summer 2021 Design Review Review of Design
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
TRAFFIC MITAGATION -$ -$ -$ 600,000$ 600,000$ -$ -$ -$ -$ 600,000$
TOTAL SOURCE OF FUNDS -$ -$ -$ 600,000$ 600,000$ -$ -$ -$ -$ 600,000$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
TRAFFIC MITAGATION
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 600,000 600,000 - - - - 600,000
TOTAL TRAFFIC MITIGATION -$ -$ -$ 600,000$ 600,000$ -$ -$ -$ -$ 600,000$
TOTAL USE OF FUNDS -$ -$ -$ 600,000$ 600,000$ -$ -$ -$ -$ 600,000$
HIGHWAY 17/9 INTERCHANGE & CAPACITY IMPROVEMENTS Project 813-0237
PROPOSED STREETS PROGRAM
Street Improvements
C-72
HWY
9
E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV
Project Name Downtown Revitalization
Project Number 813-0235
Department Parks & Public Works Project Manager PPW Director: Matt Morley
Description These funds will be used as initial funding for a larger Downtown revitalization project.
Location This project is located downtown.
Project
Background
The Downtown infrastructure has aged and needs updating to continue to attract customers and
facilitate maintenance. This initial funding set aside is in preparation for a future project to reinvent
the Downtown. Current efforts that include a one-way street pilot on North Sant Cruz Avenue, a
comprehensive downtown parking study, and increased attention to maintenance of landscape and
hardscape will inform a future streetscape upgrade. Progress and expenditures on this project will
occur only following ongoing discussion and direction from the Town Council.
Operating
Budget Impacts
This project will use staff time for project management. Engineering staff time associated with these
projects will be charged to the project as it is delivered.
PROPOSED STREETS PROGRAM
Street Improvements
C-73
Project
Components &
Estimated
Timeline
Summer 2020 Design Project design & development
TBD Future project milestones
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR -$ -$ -$ 1,000,000$ 1,000,000$ -$ -$ -$ -$ 1,000,000$ .
TOTAL SOURCE OF FUNDS -$ -$ -$ 1,000,000$ 1,000,000$ -$ -$ -$ -$ 1,000,000$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 1,000,000 1,000,000 - - - - 1,000,000
TOTAL GFAR -$ -$ -$ 1,000,000$ 1,000,000$ -$ -$ -$ -$ 1,000,000$
TOTAL USE OF FUNDS -$ -$ -$ 1,000,000$ 1,000,000$ -$ -$ -$ -$ 1,000,000$
DOWNTOWN REVITALIZATION Project 813-0235
PROPOSED STREETS PROGRAM
Street Improvements
C-74
PROPOSED STREETS PROGRAM
Bridge Projects
C-75
PROJECT LOCATIONS
A Quito Road - Bridge Replacement
B Highway 17 Bicycle & Pedestrian Bridge – Preliminary Design
PROPOSED STREETS PROGRAM
Bridge Projects
C-76
PROGRAM SECTION DIRECTORY PAGE
0801 Quito Road - Bridge Replacement C – 78
0803 Highway 17 Bicycle & Pedestrian Bridge – Preliminary Design C – 80
PROPOSED STREETS PROGRAM
Bridge Projects
C-77
The Streets Program’s Bridge Projects section contains Capital Improvement Program projects that repair, replace, or
rehabilitate a deficient bridge structure as the primary scope of work.
Bridge structure safety falls under the guidance of state and federal regulations, and bridge projects are often driven by
available funding from these jurisdictions, such as Caltrans grant programs or the federal Highway Bridge Replacement and
Rehabilitation (HBRR) program. Los Gatos does not have a designated funding source for repairing, maintaining, and
improving the Town’s bridges, and relies upon grant programs for major bridge improvement projects.
BRIDGE PROJECTS SUMMARY
Carryforward Projects
0801 Quito Road - Bridge Replacement 64,594$ 235,087$ -$ -$ -$ -$ 299,681$
0803 Highway 17 Bicycle & Pedestrian Bridge - Preliminary Design - 200,000 - - - - 200,000
Total Bridge Projects 64,594$ 435,087$ -$ -$ -$ -$ 499,681$
BRIDGE PROJECTS
2023/24
Budget
FY 2019/20 - 2023/24 CAPITAL IMPROVEMENT PROGRAM
2022/23
Budget
2021/22
Budget
2020/21
Budget
2019/20 Budget &
Carryfwd*
Expended Through
2018/19
Total
Budgeted
* Total FY 2018/19 Carryforward $435,087
PROPOSED STREETS PROGRAM
Bridge Projects
C-78
Project Name Quito Road - Bridge Replacement Project Number 818-0801
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project funds the Town’s portion of the replacement cost for two bridges on Quito Road to
improve roadway safety and provide adequate storm water flow capacity in the creek under the
bridge.
Location The two Quito Road bridges span a tributary of San Tomas Aquino Creek. The bridges are located on
Quito Road in the vicinity of Old Adobe Road, approximately 1½ miles north of Highway 9, on the
common boundary line between the City of Saratoga and the Town of Los Gatos.
Project
Background
San Tomas Aquino Creek is under the jurisdiction of the Santa Clara Valley Water District (SCVWD),
while the replacement of the bridges is the shared responsibility of the City of Saratoga and the Town
of Los Gatos. Both bridges are approximately ninety years old and have been classified “structurally
deficient” under Caltrans guidelines. In addition, both bridges are not adequate to receive 100-year
flood flows.
In 2001, the City of Saratoga, the project sponsor, secured partial funding (80%) through the federal
Highway Bridge Replacement and Rehabilitation (HBRR) program to replace both bridges with wider
span structures that will allow the 100-year design flood flow to pass underneath. Saratoga is the
lead agency to oversee the design, environmental, right-of-way acquisition, and construction services
for the project. The City of Saratoga, the Town of Los Gatos, and SCVWD agreed to share the duties and responsibilities for the project and the remaining 20% local match funding requirement.
After further evaluation of the bridges, it was determined that Quito Road would require
reconstruction at each end of the bridge, which in turn requires additional right-of-way acquisitions
and environmental reviews under both the State of California (Caltrans) and federal regulations.
These changes have made it necessary to redesign this project, significantly increasing the estimated
costs. The City of Saratoga has applied for additional funding from Caltrans due to the redesign. As a
result of the additional project costs, the local funding match from the City of Saratoga, the Town of
Los Gatos, and the SCVWD has increased from $155,000 to $238,000 for each agency. Based on the
April 2019 schedule from the City of Saratoga, the construction of these bridges is anticipated to be
completed by 2021.
Operating
Budget Impacts
Engineering staff time for coordination of this project with the City of Saratoga is incorporated into
the Saratoga Operating Budget.
HWY
8
5POLLARD R
D
QUITO RD
PROPOSED STREETS PROGRAM
Bridge Projects
C-79
Project
Components &
Estimated
Timeline
Jan 2001 Grant Funding The City of Saratoga obtained grant funding from the federal
HBRR program
Oct 2001 Cooperative
Agreement
Council approved a cooperative agreement with the City of
Saratoga and SCVWD for the replacement of the two bridges
May 2002 Preliminary Design City of Saratoga started preliminary design
2013 Right of way Right of way acquisition process is ongoing and environmental
permitting is underway
2015 Final Design Design completed and project bidding by the City of Saratoga
April 2020 Construction Start Begin reconstruction of bridge.
Summer
2021
Completion Construction is anticipated to be complete in 2021.
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR 64,594$ -$ 235,087$ -$ 235,087$ -$ -$ -$ -$ 299,681$
TOTAL SOURCE OF FUNDS 64,594$ -$ 235,087$ -$ 235,087$ -$ -$ -$ -$ 299,681$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 64,594 - 235,087 - 235,087 - - - - 299,681
TOTAL GFAR 64,594$ -$ 235,087$ -$ 235,087$ -$ -$ -$ -$ 299,681$
TOTAL USE OF FUNDS 64,594$ -$ 235,087$ -$ 235,087$ -$ -$ -$ -$ 299,681$
QUITO ROAD - BRIDGE REPLACEMENT Project 818-0801
PROPOSED STREETS PROGRAM
Bridge Projects
C-80 LOS GATOS BLVDHWY 17N SANTA CRUZ AVBLOSSOM HIL
L
R
D
SHANNON
R
DUNIVERSITY AV
Project Name Highway 17 Bicycle & Pedestrian Bridge
Preliminary Design
Project Number 818-0803
Department Parks & Public Works Project Manager Transportation & Mobility
Manager: Ying Smith
Description This project will fund the conceptual design for a potential bicycle and pedestrian bridge.
Location This project is located at Blossom Hill Road or Nino Way over Highway 17.
Project
Background
Crossing Highway 17 in the project vicinity is a barrier for bicyclists and pedestrians. This is a
suggested path included in the Safe Routes to School Phase 1 Study. Improvements for Highway 17
crossing have been included in several policy documents. The Bicycle and Pedestrian Master Plan
(BPMP) identified the Nino Avenue Bridge over Highway 17 as one of the new bike/pedestrian bridge
connections. The Town’s General Plan identified widening the Blossom Hill Road Bridge over Highway
17 for bicyclists and pedestrians. The project is also included in the Traffic Impact Mitigation Fee
program and the Town’s submittals to the VTA’s Valley Transportation Plan 2040.
Implementing long-term and complex capital projects requires a strategic financing plan. Obtaining
the first round of funding at the critical time is the key to initiate the process. Most funding programs
either require or prioritize projects that are “shovel ready.” This funding allocation will advance the
project to enable greater competition for funding of later phases.
In future years, additional funds will be needed for environmental clearance, right-of-way, and final
design. It is estimated that additional $800,000 will be required to complete all engineering and
design work, over approximately three to five years. The construction cost will be in the $5 to $10
million range. Staff will continue to seek grant funding to complete this project. Completing the first
step would enhance the Town’s access to a combination of funds available through competitive
opportunities.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
PROPOSED STREETS PROGRAM
Bridge Projects
C-81
Project
Components &
Estimated
Timeline
Summer 2019 Design Project design & development
TBD Future Phases
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
TRAFFIC MITIGATION -$ -$ 147,005$ -$ 147,005$ -$ -$ -$ -$ 147,005$
GRANTS & AWARDS - - 52,995 - 52,995$ - - - - 52,995
TOTAL SOURCE OF FUNDS -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
USE OF FUNDS to 2019/20 (with Carryfwd)
TRAFFIC MITIGATION
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - 147,005 - 147,005 - - - - -
Project Construction Expenses - - - - - - - - - -
TOTAL TRAFFIC MITIGATION -$ -$ 147,005$ -$ 147,005$ -$ -$ -$ -$ 147,005$
GRANTS & AWARDS
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - 52,995 - 52,995 - - - - 52,995
Project Construction Expenses - - - - - - - - - -
TOTAL GRANTS & AWARDS -$ -$ -$ -$ 52,995$ -$ -$ -$ -$ -$
TOTAL USE OF FUNDS -$ -$ 147,005$ -$ 200,000$ -$ -$ -$ -$ 147,005$
HIGHWAY 17 BICYCLE AND PEDESTRIAN BRIDGE - PRELIMINARY DESIGN Project 818-0803
PROPOSED STREETS PROGRAM
Bridge Projects
C-82
Parks Program
This Page Intentionally Left Blank
PROPOSED PARKS AND TRAILS PROGRAM
D-1
PARK PROJECT DIRECTORY
4605 Parks Playground Fibar Project D – 6
4609 Creek Trail & Parks Pathway & Parking Lot Seal Coat and Striping D – 8
4202 Town Plaza Turf Repairs D – 10
4006 Outdoor Fitness Equipment D – 12
4508 Vegetation Management – Town-wide D – 14
4509 Fence Replacement – Shire Court D - 16
TRAIL PROJECT DIRECTORY
4504 Open Space Trail Upgrades D – 22
4507 Forbes Mill Footbridge Improvements D – 24
4503 Charter Oaks Trail Repair D – 26
4505 Trailhead Connector Project D –28
PROPOSED PARKS AND TRAILS PROGRAM
Park Improvement Projects
D-2
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-3
PROJECT LOCATIONS
A Parks Playground Fibar Project
B Creek Trail & Parks Pathway & Parking Lot Seal Coat and Striping
C Town Plaza Turf Repairs
D Outdoor Fitness Equipment
E Vegetation Management – Town-wide
F Fence Replacement – Shire Court
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-4
PROGRAM SECTION DIRECTORY PAGE
4605 Parks Playground Fibar Project D – 6
4609 Creek Trail & Parks Pathway & Parking Lot Seal Coat and Striping D – 8
4202 Town Plaza Turf Repairs D – 10
4006 Outdoor Fitness Equipment D – 12
4508 Vegetation Management – Town-wide D – 14
4509 Fence Replacement – Shire Court D – 16
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-5
The Parks Program’s Park Improvement Projects section contains Capital Improvement Program projects that repair or
improve a Town park as the primary scope of work. Typical park improvement projects include parking lot, walkway, and
basketball or tennis court resurfacing; and park equipment or facility upgrades.
The Park Improvement Projects section does not have ongoing programs; all projects are considered one-time projects.
The exception to this is the Parks Fibar replacement project. Because Fibar requires regular replacement and infill, this
project is scheduled as a bi-annual project. One-time park improvement projects are prioritized based on health and safety
issues, available funding sources, infrastructure impacts, project costs, and community impacts.
Los Gatos does have Park Construction Tax Revenue as a designated funding source for the Parks operating program
budget; however, tax receipts are limited to approximately $11,000 per year, and are not sufficient for a capital program.
In addition to GFAR funding, grants, in-lieu fees, and CDBG funds are pursued and utilized for park improvements when
available.
PARK IMPROVEMENT PROJECTS SUMMARY
* Total FY 2018/19 Carryforward $349,540
Unfunded Projects
• Oak Meadow Park Upgrades
• Civic Center Irrigation System Replacement & Upgrade
• Turf Renovations - Various Parks
• Oak Meadow Park Fencing Upgrades
• Oak Meadow Park Restroom Expansion
• Park Rehabilitation – La Rinconada Park
• Park Rehabilitation –Live Oak Manor Park
• Park Rehabilitation – Blossom Hill Park
• Plaza Park Improvements
PARKS
Carryforward Projects
4605 Parks Playground Fibar Project 42,500$ 36,540$ 25,000$ -$ 25,000$ -$ 129,040$
4609 Creek Trail & Parks Path & Parking Lot Seal & Striping - 225,000 - - - - 225,000
4202 Town Plaza Turf Repairs - 28,000 - - - - 28,000
4006 Outdoor Fitness Equipment - 60,000 - - - - 60,000 New Projects 4508 Vegetation Management - Townwide - 200,000 - - - - 200,000
4509 Fence Replacement - Shire Court - 60,000 - - - - 60,000
Total Park Improvement Projects 42,500$ 609,540$ 25,000$ -$ 25,000$ -$ 702,040$
2019/20 Budget & Carryfwd*2020/21 Budget 2021/22 Budget 2022/23 Budget
FY 2019/20 - 2023/24 CAPITAL IMPROVEMENT PROGRAM
PARK AND TRAIL IMPROVEMENT PROJECTS
Expended Through 2018/19 2023/24 Budget Total Budgeted
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-6
Project Name Parks Playground Fibar Project Project Number 831-4605
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description This project will replace fibar material at all Town playgrounds.
Location This project will be completed at various parks in Los Gatos.
Project
Background
Several Town parks have playground structures that are heavily used by children and their families.
Playground safety codes require that the fibar material be spread under and around playground
structures to prevent injury to children.
Fibar replacement is required when the material is below a specific depth near the playground
structure. Fibar is a wood product that degrades over time based on foot traffic and weather
conditions. This material should be replaced on a regular, as needed basis. This is an annual CIP
project to improve the safety of the Town’s playgrounds.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. The staff time for this
project is included in the department’s FY 2018/19 Operating Budget.
TOWN-WIDE
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-7
Project
Components &
Estimated
Timeline
Summer 2019 Scope Project development
Summer 2019 Bid Process Project bidding & contract award
Summer 2019 Construction Project construction
Summer 2019 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding 2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR 42,500$ -$ 36,540$ -$ 36,540$ 25,000$ -$ 25,000$ -$ 129,040$
TOTAL SOURCE OF FUNDS 42,500$ -$ 36,540$ -$ 36,540$ 25,000$ -$ 25,000$ -$ 129,040$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 42,500 - 36,540 - 36,540 25,000 - 25,000 - 129,040
TOTAL GFAR 42,500$ -$ 36,540$ -$ 36,540$ 25,000$ -$ 25,000$ -$ 129,040$
TOTAL USE OF FUNDS 42,500$ -$ 36,540$ -$ 36,540$ 25,000$ -$ 25,000$ -$ 129,040$
PARKS PLAYGROUND FIBAR PROJECT Project 831-4605
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-8
H
W
Y
9
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A
I
N
S
T HWY 17N SANTA CRUZ AVUNIVERSITY AV
TOWN-WIDE
Project Name Creek Trail & Park Pathway & Parking Lot
Seal Coat & Striping
Project Number 831-4609
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description The project will resurface and restripe park parking lots, pathways, and sections of the Los Gatos
Creek Trail.
Location The project is located at Belgatos Park, Blossom Hill Park, Live Oak Manor Park, Oak Meadow Park,
and the Los Gatos Creek Trail.
Project
Background
The parking lots located in parks and the Los Gatos Creek Trail are heavily used on a daily basis. In
order to keep their surfaces in good condition and prevent long term wear and damage, the parking
lots and trails need to be resurfaced and striped. This project is necessary to prevent future damages
to existing pavement surfaces in the future.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-9
Project
Components &
Estimated
Timeline
Summer 2019 Design Project design & development
Summer 2019 Bid Process Project bidding & contract award
Summer 2019 Construction Project construction
Fall 2019 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR -$ -$ 225,000$ -$ 225,000$ -$ -$ -$ -$ 225,000$
TOTAL SOURCE OF FUNDS -$ -$ 225,000$ -$ 225,000$ -$ -$ -$ -$ 225,000$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 225,000 - 225,000 - - - - 225,000
TOTAL GFAR -$ -$ 225,000$ -$ 225,000$ -$ -$ -$ -$ 225,000$
TOTAL USE OF FUNDS -$ -$ 225,000$ -$ 225,000$ -$ -$ -$ -$ 225,000$
CREEK TRAIL, PARKS PATHS & PARKING LOTS SEAL AND STRIPING Project 831-4609
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-10
E MAIN STHWY 17N SANTA CRUZUNIVERSITY AVAV
Project Name Town Plaza Turf Repairs
Project Number 831-4202
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description This project will renovate the turf at Plaza Park.
Location The project is located at Town Plaza Park, at the corner of West Main Street and Santa Cruz Avenue.
Project
Background
Plaza Park, located in the heart of downtown Los Gatos, is a popular park and hosts a variety of
community events, such as Jazz on the Plazz and the Farmer’s Market. Because of the amount of high
foot traffic at this location, the turf is heavily impacted. This project will remove the existing sod and
soil. New soil will be added to the area to enhance root growth and to re-grade the ground to
mitigate standing water issues. Additionally, along with the installation of new turf grass, minor
changes to the irrigation system will be completed to maximize water coverage. The turf was last replaced around 2010.
The project will be completed during a period when there is the least impact on scheduled downtown
events.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-11
Project
Components &
Estimated
Timeline
Summer 2019 Design Project design & development
Fall 2019 Bid Process Project bidding & contract award
Spring 2020 Construction Project construction
Spring 2020 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR -$ -$ 28,000$ -$ 28,000$ -$ -$ -$ -$ 28,000$
TOTAL SOURCE OF FUNDS -$ -$ 28,000$ -$ 28,000$ -$ -$ -$ -$ 28,000$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 28,000 - 28,000 - - - - 28,000
TOTAL GFAR -$ -$ 28,000$ -$ 28,000$ -$ -$ -$ -$ 28,000$
TOTAL USE OF FUNDS -$ -$ 28,000$ -$ 28,000$ -$ -$ -$ -$ 28,000$
TOWN PLAZA TURF REPAIRS Project 831-4202
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-12
Project Name Outdoor Fitness Equipment
Project Number 831-4006
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description This project will install outdoor fitness equipment.
Location The project location is still being determined.
Project
Background
The Town was awarded an outdoor fitness rig after attending a California Parks & Recreation Society
conference and competing in a competition. The Town will receive equipment that is valued at
$30,000 and Town staff will install the equipment at a location to be determined.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
TOWN-WIDE
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-13
Project
Components &
Estimated
Timeline
Summer 2019 Scope Project design & development
Summer 2019 Bid Process Project bidding & contract award
Spring 2020 Construction Project construction
Summer 2020 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$
TOTAL SOURCE OF FUNDS -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 60,000 - 60,000 - - - - 60,000
TOTAL GFAR -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$
TOTAL USE OF FUNDS -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$
OUTDOOR FITNESS EQUIPMENT Project 831-4006
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-14
Project Name Vegetation Management – Town-wide
Project Number 832-4508
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description This project funds an ecological assessment to provide guidance for fuel removal in Town open space
and right-of-way and the first year of open space fuel reduction.
Location The project location is Town open spaces and rights-of-way.
Project
Background
The FEMA-approved Santa Clara Operational Area Hazard Mitigation Plan lists the wildfire hazard for
the Town of Los Gatos as “high.” The funding allows for an ecological assessment to provide guidance
for fuel removal in Town open spaces and rights-of-way, and funding for the first year of open space
fuel reduction. The Town has applied for a FEMA grant for vegetation management work and a
portion of these funds may be used for as a funding match for that grant.
Operating
Budget Impacts
This project will use staff time for coordination of the assessment and fuel reduction. Parks staff time
associated with this project will be charged to the project as it is delivered.
TOWN-WIDE
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-15
Project
Components &
Estimated
Timeline
Fall 2019 Scope Project scope development
Fall 2019 RFP Process Project RFP for ecological assessment
Spring 2020 Bid Process Bid to implement fuel reduction
Summer 2020 Implementation First season of fuel reduction
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR -$ -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$
TOTAL SOURCE OF FUNDS -$ -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 200,000 200,000 - - - - 200,000
TOTAL GFAR -$ -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$
TOTAL USE OF FUNDS -$ -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$
VEGETATION MANAGEMENT - TOWN-WIDE Project 832-4508
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-16
Project Name Fence Replacement – Shire Court
Project Number 832-4509
Department Parks & Public Works Project Manager Parks & Public Works
Operations Manager: Steve
Souza
Description This project will replace a failing wood fence against Town open space on Shire Court.
Location This project is located on Shire Court.
Project Background
The existing 2x4 wood fence on Shire Court is rotting and is an essential safety barrier as it sits above
a retaining wall and borders open space. It is at the end of its useful life and it needs replacement.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-17
Project Components &
Estimated
Timeline
Summer 2019 Design Project design & development
Summer 2019 Bid Process Project bidding & contract award
Spring 2020 Construction Project construction
Summer 2020 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR - - - 60,000 60,000 - - - - 60,000
TOTAL SOURCE OF FUNDS - - - 60,000 60,000 - - - - 60,000
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits - - - - - - - - -
Services/Supplies/Equipment - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - -
Consultant Services - - - - - - - - -
Project Construction Expenses - - - 60,000 60,000 - - - - 60,000
TOTAL GFAR - - - 60,000 60,000 - - - - 60,000
TOTAL USE OF FUNDS - - - 60,000 60,000 - - - - 60,000
FENCE REPLACEMENT - SHIRE COURT Project 832-4509
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-18
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-19
PROJECT LOCATIONS
A Open Space Trail Upgrades
B Forbes Mill Footbridge Improvements
C Charter Oaks Trail Repair
D Trailhead Connector Project
LO
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LOS GATOS BLVDE MAIN STHWY 17HWY 17N SANTA CRUZ AVWINCHESTER BLVDBLOSSOM HILL RDLOS GATOS BLVDHWY
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LOS GATOS-ALMADEN RD
UNIVERSITY AVWEDGEWOOD
KNOWLES
"A" IS A TOWN-WIDE PROJECT
B
C
D
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-20
PROGRAM SECTION DIRECTORY PAGE
4504 Open Space Trail Upgrades D – 22
4507 Forbes Mill Footbridge Improvements D – 24
4503 Charter Oaks Trail Repair D – 26
4505 Trailhead Connector Project D – 28
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-21
The Parks Program’s Trail Improvement Projects section contains Capital Improvement Program projects that construct,
repair, or improve a Town trail as the primary scope of work. Typical trail improvement projects include pathway
construction or resurfacing.
TRAIL IMPROVEMENT PROJECTS SUMMARY
* Total FY 2018/19 Carryforward $701,051
`
Carryforward Projects
4504 Open Space Trail Upgrades -$ 152,000$ -$ -$ -$ -$ 152,000$ 4507 Forbes Mill Footbridge Improvements 19,346 71,502 - - - - 90,848
4503 Charter Oaks Trail Repair Project 72,942 440,109 - - - - 513,051
4505 Trailhead Connector - 387,440 - - - - 387,440
New Projects
Total Trail Improvement Projects 92,288$ 1,051,051$ -$ -$ -$ -$ 1,143,339$
2020/21
Budget
2023/24
Budget
2019/20 Budget &
Carryfwd*
FY 2019/20 - 2023/24 CAPITAL IMPROVEMENT PROGRAM
2021/22
Budget
Expended Through
2018/19
2022/23
Budget
TRAIL IMPROVEMENT PROJECTS
Total
Budgeted
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-22
Project Name Open Space Trail Upgrades Project Number 832-4504
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description This project will repair and replace old damaged retaining walls, fences, and embankments along the
trails in the Town’s open spaces.
Location This project is located at Santa Rosa Open Space, Heintz Open Space, and Belgatos Park.
Project
Background
The Town has a number of open space preserves that are under its jurisdiction. There are several
public trail networks that traverse the open space preserves in the hillsides. The aging process has
deteriorated a number of retaining walls and embankments along some trail sections. Without
proper repair and replacement, the possibility of failure of the trails will increase greatly. This project
will repair and replace several retaining walls that are supporting the trails and their embankments.
In addition, this project will improve the drainage system around the retaining walls to prevent
further erosion of the trails.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered. .
TOWN-WIDE
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-23
Project
Components &
Estimated Timeline
Summer 2019 Design Project design & development
Fall 2019 Bid Process Project bidding & contract award
Winter 2020 Construction Project construction
Summer 2020 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Open Space Reserve Fund -$ -$ 152,000$ -$ 152,000$ -$ -$ -$ -$ 152,000$
TOTAL SOURCE OF FUNDS -$ -$ 152,000$ -$ 152,000$ -$ -$ -$ -$ 152,000$
Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 152,000 - 152,000 - - - - 152,000
TOTAL GFAR -$ -$ 152,000$ -$ 152,000$ -$ -$ -$ -$ 152,000$
TOTAL USE OF FUNDS -$ -$ 152,000$ -$ 152,000$ -$ -$ -$ -$ 152,000$
OPEN SPACE TRAIL UPGRADES Project 832-4504
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-24
Project Name Forbes Mill Footbridge Improvements
Project Number 832-4507
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description The project will provide pathway lighting across the 400-foot span of the pedestrian bridge and
installation of additional art panels.
Location The project is located on the pedestrian bridge between Forbes Mill and Old Town across Highway
17.
Project Background
Forbes Mill footbridge is a heavily used pathway crossing Highway 17 between the Main Street
businesses, Civic Center, and high school on the east side of the freeway, and the downtown on the
west. The interior walls of the walkway are decorated with murals painted by students over the past
decades. The pathway structure once had a lighting system, but fell into disrepair several years ago
and was removed. This left the pathway dark in the evening, which has prompted concerns from
residents.
The installation of footbridge improvements in 2018 included solar LED lighting for the pathway.
Staff is currently monitoring this install to ensure the lights meet long-term needs.
This project will also install additional art panels to occupy the remaining space.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
HWY 9
E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-25
Project
Components &
Estimated
Timeline
Fall 2018 Design Project design & development
Fall 2018 Bid Process Project bidding & contract award
Winter 2018 Construction Project construction
Summer 2019 Completion Project completion and monitoring
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR 17,119$ 2,227$ 71,502$ -$ 71,502$ -$ -$ -$ -$ 90,848$
TOTAL SOURCE OF FUNDS 17,119$ 2,227$ 71,502$ -$ 71,502$ -$ -$ -$ -$ 90,848$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 17,119 2,227 71,502 - 71,502 - - - - 90,848
TOTAL GFAR 17,119$ 2,227$ 71,502$ -$ 71,502$ -$ -$ -$ -$ 90,848$
TOTAL USE OF FUNDS 17,119$ 2,227$ 71,502$ -$ 71,502$ -$ -$ -$ -$ 90,848$
FORBES MILL FOOTBRIDGE IMPROVEMENTS Project 832-4507
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-26 HWY 17WINCHESTER BLVDLOS GATOS BLVDHWY
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Project Name Charter Oaks Trail Repair Project Number 832-4503
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description This project will repair the storm damage on the Los Gatos Creek Trail near Charter Oaks, which
includes damage to the fencing and asphalt pathway.
Location This project is located on the Los Gatos Creek Trail near Charter Oaks.
Project
Background
The existing trail is adjacent to Los Gatos Creek and was damaged by flooding during the winter
storms of 2017. The impacts of the storm included damage to the fencing and to the asphalt
concrete pathway. The trail is well used by the public and the damage has negatively impacted trail
users by making the trail more difficult to use. Funds for this project will be provided by FEMA.
Subsequent to the trail repair work, this project will further evaluate improvements along the trail
from Lark Avenue towards Highway 85 utilizing Community Benefit funds in the amount of $350,000
from the Albright project. This project scope will be determined through community outreach efforts
for construction in FY 2019/20.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-27
Project
Components &
Estimated Timeline
Summer 2019 Design Project design & development
Fall 2019 Bid Process Project bidding & contract award
Summer 2020 Construction Project construction
Fall 2020 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR -$ 109$ 14,891$ 350,000$ 364,891$ -$ -$ -$ -$ 365,000$
GRANTS - 72,833 75,218 - 75,218 - - - - 148,051$
TOTAL SOURCE OF FUNDS -$ 72,942$ 90,109$ 350,000$ 440,109$ -$ -$ -$ -$ 513,051$
Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 109 14,891 350,000 364,891 - - - - 365,000
TOTAL GFAR -$ 109$ 14,891$ 350,000$ 364,891$ -$ -$ -$ -$ 365,000$
GRANTS &AWARDS
Salaries and Benefits - - - - - - - - - -
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 72,833 75,218 - 75,218 - - - - 148,051
TOTAL GRANTS &AWARDS -$ 72,833$ 75,218$ -$ 75,218$ -$ -$ -$ -$ 148,051$
TOTAL USE OF FUNDS -$ 72,942$ 90,109$ 350,000$ 440,109$ -$ -$ -$ -$ 513,051$
CHARTER OAKS TRAIL REPAIR PROJECT Project 832-4503
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-28
H
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9 HWY 17N SANTA CRUZ AVUNIVERSITY AV
Project Name Trailhead Connector Project Project Number 832-4505
Department Parks & Public Works Project Manager Asst. Director Lisa Petersen
Description This project will fund the design and construction of a trailhead connection for Los Gatos Creek Trail
to Highway 9.
Location This project is located on the Los Gatos Creek Trail near Highway 9.
Project
Background
This project will fund the design and construction of a trailhead connection for Los Gatos Creek Trail
to Highway 9. The project is an identified priority within Measure B and the Bicycle and Pedestrian
Plan. The Council approved the staff recommendation for the next steps on this project in June
2017.
Caltrans approved the Authorization to Proceed with Preliminary Engineering, also known as E-76
approval, on December 13, 2018. In February 2019 the Town issued a Request for Proposal for the
preliminary engineering and environmental clearance phase, which will take approximately 12
months. If funding for construction is secured, the project can go into construction in 2020/21 at the earliest.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-29
Project
Components &
Estimated Timeline
Summer 2018 Design Project design & development
Winter 2020 Bid Process Project bidding & contract award
Pending Construction Project construction
Pending Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR -$ -$ 44,440$ -$ 44,440$ -$ -$ -$ -$ 44,440$
GRANTS & AWARDS - - 343,000 - 343,000 - - - - 343,000$
TOTAL SOURCE OF FUNDS -$ -$ 387,440$ -$ 387,440$ -$ -$ -$ -$ 387,440$
`
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 44,440 - 44,440 - - - - 44,440
TOTAL GFAR - - 44,440 - 44,440 - - - - 44,440
GRANTS &AWARDS
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 343,000 - 343,000 - - - - 343,000
TOTAL GRANTS &AWARDS -$ -$ 343,000$ -$ 343,000$ -$ -$ -$ -$ 343,000$
TOTAL USE OF FUNDS -$ -$ 387,440$ -$ 387,440$ -$ -$ -$ -$ 387,440$
TRAILHEAD CONNECTOR Project 832-4505
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-30
Public Facilities Program
This Page Intentionally Left Blank
PUBLIC FACILITIES DIRECTORY PROPOSED
E -1
TOWN INFRASTRUCTURE PROJECT DIRECTORY
2302 Building Replacement at Corporation Yard E – 6
2008 Energy Efficiency Upgrades Town-wide E – 8
2001 Facilities Assessment E – 10
2503 Library Carpet Replacement E – 12
2002 Town Beautification E – 14
2601 ADA Upgrade Public Restrooms – Adult Recreation Building E – 16
2117 ADA Upgrade Staff Restroom – Civic Center E – 18
2116 Plaza Level Railings – Code Upgrade E – 20
2010 Waterproofing – Town-wide E – 22
2504 Sound Mitigation in Library Lobby E – 24
6004 Fire Suppression (Halon) for Server Rooms E – 26
2118 Police Headquarters Roof Repair E – 28
EQUIPMENT PROJECT DIRECTORY
6101 Information System Upgrade E – 34
6001 Audio/Video System Upgrade E – 36
6003 Town-Wide Document Imaging Project E – 38
2305 Engineering Document Archiving E – 40
6305 Silicon Valley Regional Interoperability Project (SVRIP) Service E – 42
6306 Neighborhood Emergency Preparedness E – 44
6103 EOC Communication Upgrade E – 46
6104 IT Disaster Recovery Improvements E – 48
6301 Computer-Aided Dispatch and Records Management System (CAD/RMS) E – 50
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 2
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 3
PROJECT LOCATIONS
A Building Replacement at Corporation Yard G ADA Upgrade Staff Restroom – Civic Center
B Energy Efficiency Upgrades Town-wide H Plaza Level Railing - Code Upgrade
C Facilities Assessment I Waterproofing Town-wide
D Library Carpet Replacement J Sound Mitigation in Library Lobby
E Town Beautification K Fire Suppression (Halon) for Server Room
F ADA Upgrade Public Restrooms – Adult Recreation
Building L Police Headquarters Roof Repair
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 4
PROGRAM SECTION DIRECTORY PAGE
2302 Building Replacement at Corporation Yard E – 6
2008 Energy Efficiency Upgrades Town-wide E – 8
2001 Facilities Assessment E – 10
2503 Library Carpet Replacement E – 12
2002 Town Beautification E – 14
2601 ADA Upgrade Public Restrooms – Adult Recreation Building E – 16
2117 ADA Upgrade Staff Restroom – Civic Center E – 18
2116 Plaza Level Railing – Code Upgrade E – 20
2010 Waterproofing – Town-wide E – 22
2504 Sound Mitigation in Library Lobby E – 24
6004 Fire Suppression (Halon) for Server Room E - 26
2118 Police Headquarters Roof Repair E – 28
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 5
The Town Infrastructure & Facilities Projects section contains Capital Improvement Program projects that maintain or
improve the Town’s public buildings and structures to keep them in a clean, safe, and functional condition. Town-owned
buildings include the Civic Center, Library, Police Operations Center, Parks & Public Works Building, Corporation Yard and
associated structures, and the following buildings leased to other agencies: the Los Gatos-Saratoga Community Education
and Recreation headquarters building and the Adult Recreation Center (formerly the Neighborhood Center). Other Town
facilities include the Venue, Tait Avenue, and Forbes Mill.
Town Infrastructure and Facilities Projects are prioritized in consideration of the user needs, federal and state mandates,
federal and state grant restrictions, and local community standards. The Community Development Department assumes
responsibility for evaluating the overall conformance to the General Plan and the status of environmental assessment. The
Parks & Public Works Department assumes responsibility for project design, planning, and construction.
This section contains annual ongoing improvement projects as well as identified one-time projects. One-time infrastructure
and facilities projects are prioritized based on health and safety issues, infrastructure impacts, available funding sources,
project costs, and community needs.
Los Gatos does not have a designated funding source for repairing, maintaining, and improving the Town’s public facilities;
however, grants, CDBG funds, and donations are pursued and utilized when available.
TOWN INFRASTRUCTURE & FACILITIES PROJECTS SUMMARY
*Total FY 2018/19 Carryforward $890,533
Unfunded Projects
• Civic Center Improvements
• Deferred maintenance at Town-owned, leased properties
• Deferred improvements to Town-owned properties
Carryforward Projects
2302 Building Replacement at Corporation Yard 165,692$ 975,108$ 25,000$ 25,000$ 25,000$ 25,000$ 1,240,800$
2008 Energy Efficiency Upgrade - Town-wide 1,000,000 697,039 - - - - 1,697,039
2001 Facilities Assessment - 80,000 - - - - 80,000
2503 Library Carpet Replacement - 56,500 - - - - 56,500
2002 Town Beautification 8,114 16,886 10,000 10,000 10,000 10,000 65,000 2118 Police Headquarters Roof Repair - 50,000 - - - - 50,000
New Projects
6004 Fire Suppression (Halon) for Server Rooms - 200,000 - - - - 200,000
2117 ADA Upgrade Staff Restroom - Civic Center - 300,000 - - - - 300,000
2116 Plaza Level Railings - Code Upgrade - 30,000 - - - - 30,000
2601 ADA Upgrade for Public Restrooms- Rec Building - 250,000 - - - - 250,000
2010 Waterproofing Town-wide - 75,000 - - - - 75,000 2504 Sound Mitigation in Library Lobby - 22,000 - - - - 22,000
Total Infrastructure / Facility Projects 1,173,806$ 2,752,533$ 35,000$ 35,000$ 35,000$ 35,000$ 4,066,339$
2021/22
Budget
TOWN INFRASTRUCTURE & FACILITIES PROJECTS
Total
Budgeted
2022/23
Budget
Expended Through
2018/19
2019/20 Budget &
Carryfwd*
FY 2019/20 - 2023/24 CAPITAL IMPROVEMENT PROGRAM
2023/24
Budget
2020/21
Budget
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 6
Project Name
Building Replacement at Corporation Yard*
Project Number 821-2302
Department
Parks & Public Works Project Manager Facilities Manager: Jim Harbin
*This project was presented to Council as part of the Capital Improvement Program in FY 2015/16. A portion of these funds
($200,000) for this project was transferred to provide funding for the Almond Grove Street Reconstruction project.
Description This project will replace an old building at the Parks and Public Works Department (PPW) Corporation
Yard that is used for office space and evidence storage.
Location This project is located at the PPW Corporation Yard, which is located at 41 Miles Avenue.
Project
Background
The maintenance lead staff has been using a small portable building located at the north side of the
PPW Corporation Yard for their office facility. This building has deteriorated over the years and is
becoming more difficult to maintain because of its aging infrastructure. The existing building has
several problems including a leaky roof and windows, a poor heating and cooling (HVAC) system, and
lacks a restroom facility in the building. This building is also used partially by the Police Department
as their evidence storage facility. Evidence must be stored and kept at a certain room temperature,
which requires an updated HVAC system. To save costs, this project will relocate staffing to another
building and reconstruct the existing building for storage only.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 7
Project
Components &
Estimated
Timeline
Summer 2018 Design Project design & development
Fall 2019 Bid Process Project bidding & contract award
Winter 2020 Construction Project construction
Spring 2020 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR 16,692$ 149,000$ 108$ 975,000$ 975,108$ 25,000$ 25,000$ 25,000$ 25,000$ 1,240,800$
TOTAL SOURCE OF FUNDS 16,692$ 149,000$ 108$ 975,000$ 975,108$ 25,000$ 25,000$ 25,000$ 25,000$ 1,240,800$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 16,692 149,000 108 975,000 975,108 25,000 25,000 25,000 25,000 1,240,800
TOTAL GFAR 16,692$ 149,000$ 108$ 975,000$ 975,108$ 25,000$ 25,000$ 25,000$ 25,000$ 1,240,800$
TOTAL USE OF FUNDS 16,692$ 149,000$ 108$ 975,000$ 975,108$ 25,000$ 25,000$ 25,000$ 25,000$ 1,240,800$
BUILDING REPLACEMENT AT CORPORATION YARD Project 821-2302
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 8
Project Name Energy Efficiency Upgrades Town-wide
Project Number 821-2008
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will perform various energy efficiency upgrades throughout Town-owned facilities.
Location This project location is Town-wide.
Project
Background
This project will complete various improvements in Town-owned facilities, which will improve energy
efficiency, resulting in cost savings over the long term. Once these improvements are completed, it
can lead to cost savings on utility and operating expenses. Many of the existing fixtures and
equipment throughout Town-owned facilities are outdated. Although these items are functional,
they are not the most energy efficient option at the current time.
The budget for this project includes the energy audit that was completed in FY 18/19 and the
installation of energy-saving devices in Town facilities. This project has absorbed past capital
projects, including HVAC Chiller Repair (2115), Mechanic Bay Heater (2307), Youth Recreation Center
HVAC Replacement (2205), Civic Center Building Energy Efficiency Measures (2110), and Civic Center
Exterior Light Replacement (2112).
Operating
Budget Impacts
This project will result in significant operating budget savings from reduced utility usage. The savings
will pay for the project costs over time in the form of additional charges on the utility bills. Project
delivery costs for this project are included in the CIP project’s total cost.
TOWN-WIDE
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 9
Project
Components &
Estimated
Timeline
Summer 2018 Design Project design & development
Fall 2018 Bid Process Project bidding & contract award
Winter 2018 Construction Project construction
Summer 2019 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR -$ 1,000,000$ 697,039$ -$ 697,039$ -$ -$ -$ -$ 1,697,039$
TOTAL SOURCE OF FUNDS -$ 1,000,000$ 697,039$ -$ 697,039$ -$ -$ -$ -$ 1,697,039$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 1,000,000 697,039 - 697,039 - - - - 1,697,039
TOTAL GFAR -$ 1,000,000$ 697,039$ -$ 697,039$ -$ -$ -$ -$ 1,697,039$
TOTAL USE OF FUNDS -$ 1,000,000$ 697,039$ -$ 697,039$ -$ -$ -$ -$ 1,697,039$
ENERGY EFFICIENCY - TOWN-WIDE Project 821-2008
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 10
TOWN-WIDE
Project Name Facilities Assessment
Project Number 821-2001
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will fund a consultant to assess the condition of Town facilities.
Location This project location is Town-wide.
Project
Background
This project will assess the condition of Town facilities to determine current condition of equipment
and building systems to assess priorities for repair versus replacements and to predict capital
expenditures needed year by year for life-cycle scheduled work and replacement.
Operating
Budget Impacts
The project will use staff time for construction management and inspection. The staff time for this
project will be included in the department’s FY 2019/20 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 11
Project
Components &
Estimated
Timeline
Fall 2019 Design Project design & development
Winter 2020 RFP Process Project RFP & contract award
Spring 2020 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR -$ -$ 80,000$ -$ 80,000$ -$ -$ -$ -$ 80,000$
TOTAL SOURCE OF FUNDS -$ -$ 80,000$ -$ 80,000$ -$ -$ -$ -$ 80,000$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - 80,000 - 80,000 - - - - -
Project Construction Expenses - - - - - - - - - -
TOTAL GFAR -$ -$ 80,000$ -$ 80,000$ -$ -$ -$ -$ -$
TOTAL USE OF FUNDS -$ -$ 80,000$ -$ 80,000$ -$ -$ -$ -$ -$
FACILITIES ASSESSMENT Project 821-2001
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 12
Project Name Library Carpet Replacement
Project Number 821-2503
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will replace large sections of the carpet squares in the children’s area that have started to
fail.
Location This project location is inside the library at 100 Villa Avenue.
Project
Background
The carpet in the children’s area of the library is starting to mat, lift, and stain from extensive foot
traffic, spilled food, and other accidents. This area of the library is where the young kids play, listen to
stories, and congregate for different activities on the carpet. Recent replacements of the furniture
upholstery have been completed due to stains and failure, and this project will help complete the
restoration of the space back to a high service level.
Operating
Budget Impacts
The project will use staff time for construction management and inspection. The staff time for this
project will be included in the department’s FY 2018/19 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 13
Project
Components &
Estimated
Timeline
Winter 2019 Design Project design & development
Spring 2020 Bid Process Project bidding & contract award
Summer 2020 Construction Project construction
Summer 2020 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR - - 56,500 - 56,500 - - - - 56,500
TOTAL SOURCE OF FUNDS -$ -$ 56,500$ -$ 56,500$ -$ -$ -$ -$ 56,500$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - 56,500 - 56,500 - - - - 56,500
Project Construction Expenses - - - - - - - - - -
TOTAL GFAR -$ -$ 56,500$ -$ 56,500$ -$ -$ -$ -$ 56,500$
TOTAL USE OF FUNDS -$ -$ 56,500$ -$ 56,500$ -$ -$ -$ -$ 56,500$
LIBRARY CARPET REPLACEMENT Project 821-2503
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 14
TOWN-WIDE
Project Name Town Beautification
Project Number 821-2002
Department Parks & Public Works Project Manager Environmental Specialist:
Marina Chislett
Description This project funds Town-wide beautification projects on an annual, as-needed basis.
Location This project location is Town-wide.
Project
Background
The Town Beautification Program was established to provide improvements to enhance the Town’s
beauty, particularly along public streets, sidewalks, and other Town property.
One example is the Town’s Outside the Box Program which enhances the character of the community
by adding artwork to utility boxes that are often targeted by graffiti vandals. Selected artwork
contains environmental sustainability messages that include: alternative transportation, clean energy,
clean creeks, community sustainability, and healthy lifestyles. In FY 2018/19 four utility boxes were
added to bring the total to 21, and another four are planned in FY 2019/20.
Operating
Budget Impacts
The project will use staff time for program management and inspection. The staff time for this project
will be included in the department’s FY 2019/20 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 15
Project
Components &
Estimated
Timeline
Winter 2019 Design Project design & development
Summer 2020 Construction Project construction
Summer 2020 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR -$ 8,114$ 6,886$ 10,000$ 16,886$ 10,000$ 10,000$ 10,000$ 10,000$ 65,000$
TOTAL SOURCE OF FUNDS -$ 8,114$ 6,886$ 10,000$ 16,886$ 10,000$ 10,000$ 10,000$ 10,000$ 65,000$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 8,114 6,886 10,000 16,886 10,000 10,000 10,000 10,000 65,000
TOTAL GFAR -$ 8,114$ 6,886$ 10,000$ 16,886$ 10,000$ 10,000$ 10,000$ 10,000$ 65,000$
TOTAL USE OF FUNDS -$ 8,114$ 6,886$ 10,000$ 16,886$ 10,000$ 10,000$ 10,000$ 10,000$ 65,000$
TOWN BEAUTIFICATION PROJECTS Project 821-2002
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 16
Project Name ADA Upgrade Public Restrooms – Adult
Recreation Building
Project Number 821-2601
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will make ADA-compliant upgrades to the public restrooms at the Recreation Building.
Location This project location is at the Adult Recreation Center at 208 E. Main Street.
Project
Background
The upstairs restrooms are beyond their useful life and are very small and non-ADA compliance. The
building serves seniors and having an accessible building is essential.
This project shows the use of Community Development Block Grant (CDBG) funds as a supplemental
funding source. The CDBG Entitlement Program provides grants on a formula basis to develop viable
urban communities by providing a suitable living environment, among other goals. The grant
program has specific requirements, and this is one of the few Town projects that meets the CDBG
requirements.
Operating
Budget Impacts
The project will use staff time for construction management and inspection. The staff time for this
project will be included in the department’s FY 2019/2020 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 17
Project
Components &
Estimated
Timeline
Fall 2019 Design Project design & development
Winter 2020 Bid Process Project bidding & contract award
Spring 2020 Construction Project construction
Summer 2020 Completion Project completion
Prior Yrs Actuals 2018/19 Adjusted 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Transfer from Facilities -$ -$ -$ -$ 183,000$ 183,000$ -$ -$ -$ -$ 183,000$ GRANTS - - - - 67,000$ 67,000$ - - - - 67,000$
TOTAL SOURCE OF FUNDS -$ -$ -$ -$ 250,000$ 250,000$ -$ -$ -$ -$ 250,000$
Prior Yrs Actuals 2018/19 Adjusted 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - - -
Consultant Services - - - - - - - - - - -
Project Construction Expenses - - - - 183,000 183,000 - - - - 183,000
TOTAL GFAR -$ -$ -$ -$ 183,000$ 183,000$ -$ -$ -$ -$ 183,000$
GRANTS & AWARDS
Salaries and Benefits - - - - - - - - - -
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - - 67,000 67,000 - - - - 67,000
TOTAL GRANTS & AWARDS - - - - 67,000 67,000 - - - - 67,000
TOTAL USE OF FUNDS -$ -$ -$ -$ 183,000$ 183,000$ -$ -$ -$ -$ 250,000$
ADA UPGRADE FOR PUBLIC RESTROOMS - ADULT RECREATION BUILDING PROJECT 821-2601
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 18
Project Name ADA Upgrade Staff Restroom – Civic Center
Project Number 821-2117
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will make ADA-compliant upgrades to the staff restrooms at the Civic Center
Location This project is located at the Civic Center, which is at 110 E. Main Street.
Project
Background
The Building Inspectors have moved out of their previous space in the lower level of the Civic Center.
The restrooms adjacent to this space are small non-ADA compliant restrooms. This project will
upgrade the restrooms taking advantage of the available space to meet additional area requirements.
Operating
Budget Impacts
The project will use staff time for construction management and inspection. The staff time for this
project will be included in the department’s FY 2019/20 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 19
Project
Components &
Estimated
Timeline
Winter 2019 Design Project design & development
Spring 2020 Bid Process Project bidding & contract award
Summer 2020 Construction Project construction
Summer 2020 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR -
Transfer from Facilities -$ -$ -$ 300,000$ 300,000$ -$ -$ -$ -$ 300,000$
TOTAL SOURCE OF FUNDS -$ -$ -$ 300,000$ 300,000$ -$ -$ -$ -$ 300,000$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits - - - - - - - - - -
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 300,000 300,000 - - - - 300,000
TOTAL GFAR -$ -$ -$ 300,000$ 300,000$ -$ -$ -$ -$ 300,000$
TOTAL USE OF FUNDS -$ -$ -$ 300,000$ 300,000$ -$ -$ -$ -$ 300,000$
ADA UPGRADE STAFF RESTROOMS - CIVIC CENTER Project 821-2117
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 20
Project Name Plaza Level Railings – Code Upgrade
Project Number 821-2116
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will adjust the railings around the upper deck of the Civic Center to be code compliant.
Location This project location is on the deck of Town Hall.
Project
Background
The railings around the upper deck of the Civic Center have wide gaps that create a safety hazard
with a risk of children falling through the gaps. This project will adjust the railings to be code
compliant.
Operating
Budget Impacts
The project will use staff time for construction management and inspection. The staff time for this
project will be included in the department’s FY 2019/20 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 21
Project
Components &
Estimated
Timeline
Fall 2019 Design Project design & development
Winter 2020 Bid Process Project bidding & contract award
Spring 2020 Construction Project construction
Summer 2020 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Transfer from Facilities -$ -$ -$ 30,000$ 30,000$ -$ -$ -$ -$ 30,000$
TOTAL SOURCE OF FUNDS -$ -$ -$ 30,000$ 30,000$ -$ -$ -$ -$ 30,000$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 30,000 30,000 - - - - 30,000
TOTAL GFAR -$ -$ -$ 30,000$ 30,000$ -$ -$ -$ -$ 30,000$
TOTAL USE OF FUNDS -$ -$ -$ 30,000$ 30,000$ -$ -$ -$ -$ 30,000$
PLAZA LEVEL RAILINGS - CODE UPGRADE Project 821-2116
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 22
TOWN-WIDE
Project Name Waterproofing -Town-wide
Project Number 821-2010
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will waterproof a balcony and a roof at two Town facilities.
Location The project is located at the Adult Recreation Center (208 E. Main Street) and the PPW Corporation
Yard at 41 Miles Avenue.
Project
Background
The roof of the engineering building at the PPW Corporation Yard is starting to show signs of age and
potential leakage as it approaches its end of serviceable life. Recent HVAC improvements added new
penetrations through this aging membrane, including relocation of a large HVAC unit in the center of
the roof. The new roof will upgrade the membrane to a single ply cool roof which will also improve
the building's energy conservation.
At the Adult Recreation Center, the rear balcony for the two manager offices upstairs cantilevers over
the activity room below. During heavy rainstorms, water leaks from under the thresholds upstairs
into the middle of the room below. The membrane needs to be replaced which entails significant
reconstruction of the sliding doors, siding, and balcony deck.
Operating
Budget Impacts
The project will use staff time for construction management and inspection. The staff time for this
project will be included in the department’s FY 2019/20 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 23
Project
Components &
Estimated
Timeline
Winter 2019 Design Project design & development
Spring 2020 Bid Process Project bidding & contract award
Summer 2020 Construction Project construction
Summer 2020 Completion Project completion
Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Transfer from Facilities -$ -$ -$ 75,000$ 75,000$ -$ -$ -$ -$ 75,000$
TOTAL SOURCE OF FUNDS -$ -$ -$ 75,000$ 75,000$ -$ -$ -$ -$ 75,000$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 75,000 75,000 - - - - 75,000
TOTAL GFAR -$ -$ -$ 75,000$ 75,000$ -$ -$ -$ -$ 75,000$
TOTAL USE OF FUNDS -$ -$ -$ 75,000$ 75,000$ -$ -$ -$ -$ 75,000$
WATERPROOFING - TOWN-WIDE Project 821-2010
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 24
Project Name Sound Mitigation in Library Lobby
Project Number 821-2504
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will install sound baffling to the low ceiling in the Library Lobby.
Location This project location is inside the library at 100 Villa Avenue.
Project
Background
This is the second phase of sound reduction in the library following successful installation of doors to
the teen area in phase one. This project will install sound baffling to the ceiling in the library lobby to
help diffuse noise.
Operating
Budget Impacts
The project will use staff time for construction management and inspection. The staff time for this
project will be included in the department’s FY 2019/20 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 25
Project
Components &
Estimated
Timeline
Winter 2019 Design Project design & development
Spring 2019 Bid Process Project bidding & contract award
Summer 2019 Construction Project construction
Fall 2019 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Transfer from Library Trust -$ -$ -$ 22,000$ 22,000$ -$ -$ -$ -$ 22,000$
TOTAL SOURCE OF FUNDS -$ -$ -$ 22,000$ 22,000$ -$ -$ -$ -$ 22,000$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits - - - - - - - - - -
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 22,000 22,000 - - - - 22,000
TOTAL GFAR -$ -$ -$ 22,000$ 22,000$ -$ -$ -$ -$ 22,000$
TOTAL USE OF FUNDS -$ -$ -$ 22,000$ 22,000$ -$ -$ -$ -$ 22,000$
SOUND MITAGATION IN LIBRARY LOBBY Project 821-2504
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 26
TOWN-WIDE
Project Name Fire Suppression (Halon) for Server
Rooms
Project Number 841-6004
Department Parks & Public Works Project Manager Jim Harbin
Description This project will install fire suppression systems that are specific for server rooms.
Location This project is located at the Civic Center (110 East Main Street) and the Town of Los Gatos Police
Operations Building (15900 Los Gatos Boulevard.)
Project Background Basic fire suppression systems use water-based sprinklers to protect infrastructure. Server rooms
require different fire suppression to avoid damaging equipment in case the fire suppression is
triggered. This project will install non-destructive gas suppression systems at main server rooms at
essential facilities.
Operating
Budget Impacts
The project will use staff time for construction management and inspection. The staff time for this
project will be included in the department’s FY 2019/20 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 27
Project
Components &
Estimated
Timeline
Winter 2019 Bid process Project bidding & contract award
Spring 2020 Construction Project Construction
Summer 2020 Completion Project completion
FIRE SUPPRESSION (HALON) FOR SERVER ROOMS
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR -
Transfer from Facilities -$ -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$
TOTAL SOURCE OF FUNDS -$ -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 200,000 200,000 - - - - 200,000
TOTAL GFAR -$ -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$
TOTAL USE OF FUNDS -$ -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$
Project 841-6004
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 28
Project Name Police Headquarters Roof Repair Project Number 821-2118
Department Parks & Public Works Project Manager Jim Harbin
Description This project will replace the Police Headquarters roof with a new membrane.
Location This project is located at the Police Headquarters building (110 East Main Street).
Project
Background
The roof for the Police Headquarters wing of the civic center has reached the end of its useful life.
The roof has a history of water leaks and since the removal of the HVAC system over the old dispatch
center, the leaks have increased. This project will replace the roof with a new roof membrane to
match the museum wing roof completed in 2017.
Operating
Budget Impacts
The project will use staff time for construction management and inspection. The staff time for this
project will be included in the department’s FY 2019/20 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 29
Project
Components &
Estimated
Timeline
Winter 2019 Bid process Project bidding & contract award
Spring 2020 Construction Project Construction
Summer 2020 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Transfer from Facilities -$ -$ 50,000$ -$ 50,000$ -$ -$ -$ -$ 50,000$
TOTAL SOURCE OF FUNDS - - 50,000 - 50,000 - - - - 50,000
Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits - - - - - - - - - -
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 50,000 - 50,000 - - - - 50,000
TOTAL GFAR - - 50,000 - 50,000 - - - - 50,000
TOTAL USE OF FUNDS - - 50,000 - 50,000 - - - - 50,000
POLICE HEADQUARTERS ROOF REPAIR 821-2118
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 30
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 31
PROJECT LOCATIONS
A Information System Upgrade
B Audio/Video System Upgrade
C Town-Wide Document Imaging Project
D Engineering Document Archiving
E
Silicon Valley Regional Interoperability Project (SVRIP)
Service
F Neighborhood Emergency Preparedness
G EOC Communication Upgrade
H IT Disaster Recovery Improvements
I
Computer-Aided Dispatch and Records Management
System (CAD/RMS)
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 32
PROGRAM SECTION DIRECTORY PAGE
6101 Information System Upgrade E – 34
6001 Audio/Video System Upgrade E – 36
6003 Town-Wide Document Imaging Project E – 38
2305 Engineering Document Archiving E – 40
6305 Silicon Valley Regional Interoperability Project (SVRIP) Service E – 42
6306 Neighborhood Emergency Preparedness E – 44
6103 EOC Communication Upgrade E – 46
6104 IT Disaster Recovery Improvements E – 48
6301 Computer-Aided Dispatch and Records Management System (CAD/RMS) E – 50
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 33
The Equipment Projects section contains Capital Improvement Program projects that provide new equipment; or replace,
improve, or upgrade existing Town equipment.
This section does not have ongoing equipment programs; all projects are considered one-time projects. One-time equipment
capital improvement projects are prioritized based on service level considerations, available funding sources, project costs,
and community impacts.
Los Gatos does not have a designated funding source for new equipment or the replacement or upgrading of existing
equipment; however, grants are pursued and utilized when available.
EQUIPMENT PROJECTS SUMMARY
Total FY 2018/19 Carryforward $581,324
Carryforward Projects
6101 Information System Upgrade 10,384$ 172,785$ -$ -$ -$ -$ 183,169$
6001 Audio/Video System Upgrade 15,608 42,552 - - - - 58,160
6003 Town-wide Document Imaging Project 78,752 16,990 - - - - 95,741
2305 Engineering Document Archiving 48,284 11,716 - - - - 60,000
6305 Silicon Valley Regional Interoperability Project (SVRIP) Service 395,027 63,601 - - - - 458,628
6306 Neighborhood Emergency Preparedness 5,910 44,090 - - - - 50,000 6103 EOC Communications Upgrade 20,411 29,589 - - - - 50,000
6104 IT Disaster Recovery Improvements - 200,000 - - - - 200,000 New Projects
6301 Computer-Aided Dispatch and Records Management System - 525,000 - - - - 525,000
Total Equipment Projects 574,375$ 1,106,324$ -$ -$ -$ -$ 1,680,698$
2019/20 Budget &
Carryfwd*
FY 2019/20 - 2023/24 CAPITAL IMPROVEMENT PROGRAM
Total
Budgeted
2020/21
Budget
2021/22
Budget
2022/23
Budget
2023/24
Budget
EQUIPMENT PROJECT SUMMARY BY PROGRAM
Expended Through
2018/19
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 34
Project Name Information System Upgrade Project Number 841-6101
Department Finance Project Manager Finance Director: Stephen
Conway
Description This project upgrades the Town’s existing financial/human resources information database, enhancing
its reporting system and providing future web-based online services. This project will be coordinated
with the upgrade of the Town’s existing permit tracking system.
Location The project will enhance the information systems used by the Finance, Human Resources, and Building
Departments. Purchased computer hardware will be located in the IT Department, 110 E. Main Street.
Project
Background
In FY 2008/09, staff completed a significant portion of a multi-year financial information system
upgrade. This project involved the conversion of General Ledgers, Payroll, Budget, and Human
Resources modules, followed by the implementation of the Cashiering and Business License modules.
Planned for FY 2019/20 required system upgrade, cloud hosting, online-timesheet management,
completion of the fixed asset module, and continuation of electronic commerce, including online
permitting and business license applications.
Operating
Budget Impacts
The remaining project balance is estimated to be $172,785. It is anticipated that the maintenance costs
for the Finance/Human Resources information system would be approximately $40,000 annually,
which has been incorporated into the FY 2019/20 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 35
Project
Components &
Estimated
Timeline
Summer 2019 System
Implementation
Upgrade and test data migration and functionality of
financial/human resources information database
Fall 2020 System
Implementation
Develop and test fixed assets, electronic commerce, and
electronic timesheet functions.
Summer 2020 Implement data migration
Fall 2020 System
Implementation
Implementation of electronic commerce, and electronic
timesheet functions.
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Transfer from MIS 2,590$ 7,794$ 172,785$ -$ 172,785$ -$ -$ -$ -$ 183,169$
TOTAL SOURCE OF FUNDS 2,590$ 7,794$ 172,785$ -$ 172,785$ -$ -$ -$ -$ 183,169$
Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services 2,590 7,794 172,785 - 172,785 - - - - 183,169
Project Construction Expenses - - - - - - - - - -
TOTAL GFAR 2,590$ 7,794$ 172,785$ -$ 172,785$ -$ -$ -$ -$ 183,169$
TOTAL USE OF FUNDS 2,590$ 7,794$ 172,785$ -$ 172,785$ -$ -$ -$ -$ 183,169$
INFORMATION SYSTEM UPGRADE Project 841-6101
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 36
Project Name Audio/Video System Upgrade Project Number 841-6001
Department Town Manager Project Manager IT Manager: Chris Gjerde
Description This project provides for the replacement and/or upgrade of Council Chamber video, audio/visual, and
other applicable equipment used for televised and non-televised public meetings.
Location The video production system is located in the audio/video equipment room at the Civic Center, 110 E.
Main Street, and involves various electronic equipment required to cablecast public meetings and
make presentations.
Project Background In FY 2008/09, the audio/visual equipment located in the Town Council Chambers was upgraded to
meet the needs at that time. The maintenance of the video production equipment is now the
responsibility of KCAT, who receives Public, Educational, and Governmental (PEG) fees, provided by
local cable operators for this purpose. The remaining funds in this project will be used to replace and/or
upgrade the Town’s A/V equipment in the Council Chambers, as needed. Staff will also explore the
availability of additional audio/visual meeting management enhancements.
Operating
Budget Impacts
This Audio/Video System Upgrade project is funded in the GFAR Fund. It is unknown at this time which
replacements or upgrades will be required during FY 2019/20. Staff oversight of this project will be
included in the FY 2019/20 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 37
Project
Components &
Estimated
Timeline
Fiscal Year
18/19
Monitoring
As needed.
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR 15,608$ -$ 42,552$ -$ 42,552$ -$ -$ -$ -$ 58,160$
TOTAL SOURCE OF FUNDS 15,608$ -$ 42,552$ -$ 42,552$ -$ -$ -$ -$ 58,160$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment 15,608 - 42,552 - 42,552 - - - - 58,160
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - - - - - - - -
TOTAL GFAR 15,608$ -$ 42,552$ -$ 42,552$ -$ -$ -$ -$ 58,160$
TOTAL USE OF FUNDS 15,608$ -$ 42,552$ -$ 42,552$ -$ -$ -$ -$ 58,160$
AUDIO / VIDEO SYSTEM UPGRADE Project 841-6001
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 38
Project Name Town-Wide Document Imaging Project Project Number 841-6003
Department Community Development/Police Project Manager Community Development
Director: Joel Paulson
Description This is the continuation of the first phase of a Town-wide project to convert existing microfiche and
paper files to electronic storage and provide desktop access.
Location Town of Los Gatos Civic Center complex (110 E. Main Street).
Project
Background
The Community Development Department has an immediate need to provide electronic storage and
retrieval of many archived documents. The electronic retrieval system will allow immediate access to
all building and planning files for members of the Community Development Department via desktop
access. Following implementation, priorities will be identified to expand document imaging to other
departments, subject to available funding.
Operating
Budget Impacts
The Community Development Department collects permit fees, a portion of which will be used to offset
some costs for document storage.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 39
Project
Components &
Estimated
Timeline
FY 2019/20 Production Continue document conversion of Building and Planning
Division files.
Prior Yrs
Actuals
2018/19
Adjusted
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Transfer from MIS 78,752$ 16,990$ -$ 16,990$ -$ 16,990$ -$ -$ -$ -$ 95,741$
TOTAL SOURCE OF FUNDS 78,752$ 16,990$ -$ 16,990$ -$ 16,990$ -$ -$ -$ -$ 95,741$
Prior Yrs
Actuals
2018/19
Adjusted
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 78,752 16,990 - 16,990 - 16,990 - - - - 95,741
TOTAL GFAR 78,752$ 16,990$ -$ 16,990$ -$ 16,990$ -$ -$ -$ -$ 95,741$
TOTAL USE OF FUNDS 78,752$ 16,990$ -$ 16,990$ -$ 16,990$ -$ -$ -$ -$ 95,741$
TOWN-WIDE DOCUMENT IMAGING PROJECT Project 841-6003
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 40
HWY
9
E MAIN STHWY 17N SANTA CRUZ AVUNIVERSITY AV
Project Name Engineering Document Archiving
Project Number 821-2305
Department Parks & Public Works Project Manager Assistant PPW Director: Lisa
Petersen
Description This project will scan and archive all engineering record documents such as as-builts, federal and
state funded capital improvement projects, and recorded documents, all of which are currently
stored in paper format.
Location This project is located at the Engineering Services office (41 Miles Avenue).
Project Background Currently, most files are kept in a hard copy format in the Engineering Services office. These hard
copies have become damaged due to age and need to be preserved through archiving to maintain
pertinent records. By digitally archiving these documents, searching through records becomes much
more efficient. It is anticipated that this project will be implemented over four fiscal years, starting in
FY 2014/15 and completion estimated in FY 2019/20.
Operating
Budget Impacts
This project will use staff time for management. The staff time for this project is included in the
Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 41
Project
Components &
Estimated
Timeline
Summer 2015 Design Project development
Fall 2015 Bid process Project bidding & contract award
Summer 2019 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR 8,284$ 40,000$ 11,716$ -$ 11,716$ -$ -$ -$ -$ 60,000$
TOTAL SOURCE OF FUNDS 8,284$ 40,000$ 11,716$ -$ 11,716$ -$ -$ -$ -$ 60,000$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 8,284 40,000 11,716 - 11,716 - - - - 60,000
TOTAL GFAR 8,284$ 40,000$ 11,716$ -$ 11,716$ -$ -$ -$ -$ 60,000$
TOTAL USE OF FUNDS 8,284$ 40,000$ 11,716$ -$ 11,716$ -$ -$ -$ -$ 60,000$
ENGINEERING DOCUMENT ARCHIVING Project 821-2305
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 42
Project Name Silicon Valley Regional Interoperability
Project (SVRIP) Service
Project Number 841-6305
Department Police Project Manager Captain D’Antonio
Description This project will update the existing police radio system infrastructure to be compatible with the
regional interoperability requirements.
Location Town of Los Gatos Civic Center Complex, 110 E Main Street and the Town of Los Gatos Police
Operations Building, 15900 Los Gatos Boulevard.
Project Background The Silicon Valley Radio Interoperability Authority (SVRIA) in conjunction with the City Managers
Association and the County Chiefs Association is moving towards a program for regional
interoperability of public safety communications for police, fire services, and public works across all
jurisdictions. The Police Department, in conjunction with other public safety agencies within Santa
Clara County, will be contributing to radio system infrastructure for a period of three years to allow for
interoperability of public safety communications regionally.
Operating
Budget Impacts
Staff oversight of this SVRIP project will be included in the Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 43
Project
Components &
Estimated
Timeline
Summer 2015 Design Project development
Winter 2016 Bid process Project bidding & contract award
Spring 2020 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR 393,139$ 1,888$ 63,601$ -$ 63,601$ -$ -$ -$ -$ 458,628$
TOTAL SOURCE OF FUNDS 393,139$ 1,888$ 63,601$ -$ 63,601$ -$ -$ -$ -$ 458,628$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 393,139 1,888 63,601 - 63,601 - - - - 458,628
TOTAL GFAR 393,139$ 1,888$ 63,601$ -$ 63,601$ -$ -$ -$ -$ 458,628$
TOTAL USE OF FUNDS 393,139$ 1,888$ 63,601$ -$ 63,601$ -$ -$ -$ -$ 458,628$
SILICON VALLEY REGIONAL INTEROPERABILITY PROJECT (SVRIP) SERVICE Project 841-6305
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 44
TOWN-WIDE
Project Name Neighborhood Emergency Preparedness Project Number 841-6306
Department Town Manager Office/PD Project Manager Captain D’Antonio
Description This project upgrades and adds Neighborhood Incident Command Posts (NICPs) for deployment in the
Town’s Community Emergency Response Team (CERT) neighborhood sectors.
Location The project will enhance and deploy additional NICPs throughout the Town’s thirteen geographic CERT
neighborhoods.
Project
Background
The Town has identified thirteen distinct CERT geographic neighborhoods. CERT is a critical element of
the Towns ability to adequately address any large-scale disaster. CERT members go through extensive
training in order to facilitate and provide emergency response capabilities in their immediate
neighborhoods. For CERT teams to function effectively they require prepositioned NICPs within their
CERT geographic area. The NICPs store critical medical, safety, communication and other necessary
equipment to adequately address the immediate needs of a neighborhood in an emergency. The Town
currently has seven NICPs in various states of preparedness.
Operating
Budget Impacts
This project will use staff time for management. The staff time for this project is included in the Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 45
Project
Components &
Estimated
Timeline
Summer 2018 Design Project development
Fall 2018 Procurement Procurement of Equipment and Installation
Spring 2020 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR -$ 5,910$ 44,090$ -$ 44,090$ -$ -$ -$ -$ 50,000$
TOTAL SOURCE OF FUNDS -$ 5,910$ 44,090$ -$ 44,090$ -$ -$ -$ -$ 50,000$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 5,910 44,090 - 44,090 - - - - 50,000
TOTAL GFAR - 5,910 44,090 - 44,090 - - - - 50,000
TOTAL USE OF FUNDS -$ 5,910$ 44,090$ -$ 44,090$ -$ -$ -$ -$ 50,000$
NEIGHBORHOOD EMERGENCY PREPAREDNESS Project 841-6306
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 46
TOWN-WIDE
Project Name EOC Communications Upgrade Project Number 841-6103
Department Town Manager Office/IT/PD Project Manager Assistant Town Manager, Arn
Andrews
Description This project upgrades identified deficiencies in the Town’s Emergency Operations Center (EOC)
communication capabilities.
Location The project will enhance the communication systems within the EOC to create better interoperability
between Town staff, Public Safety and citizen volunteers in the event of an emergency.
Project
Background
The recent wildfire disasters in California and lessons learned from prior Town emergency
preparedness exercises continue to identify a lack of adequate communications as a major flaw in
emergency responses. Without robust EOC communication capabilities the situational awareness
necessary to adequately assess, and respond to, an operational area in the event of an emergency is severely compromised. Staff is seeking to create multiple seamless communication channels between
the Town EOC, County EOC, Town Public Safety staff, Town PPW staff, Town CDD staff and CERT
volunteers.
Operating Budget Impacts This project will use staff time for management. The staff time for this project is included in the FY
2019/20 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 47
Project
Components &
Estimated
Timeline
Summer 2018 Design Project development
Fall 2018 Procurement Procurement of equipment and installation
Spring 2019 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR -$ 20,411$ 29,589$ -$ 29,589$ -$ -$ -$ -$ 50,000$
TOTAL SOURCE OF FUNDS -$ 20,411$ 29,589$ -$ 29,589$ -$ -$ -$ -$ 50,000$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 20,411 29,589 - 29,589 - - - - 20,411
TOTAL GFAR -$ 20,411$ 29,589$ -$ 29,589$ -$ -$ -$ -$ 20,411$
TOTAL USE OF FUNDS -$ 20,411$ 29,589$ -$ 29,589$ -$ -$ -$ -$ 20,411$
EOC COMMUNICATION UPGRADE Project 841-6103
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 48
TOWN-WIDE
Project Name IT Disaster Recovery Improvements Project Number 841-6104
Department IT Project Manager IT Manager: Chris Gjerde
Description This project upgrades the Town’s existing Information Technology infrastructure including windows
servers, storage, and network switches.
Location The project will enhance the IT systems used by all Town departments at all locations. Purchased
computer hardware will be located at 110 E. Main Street and 15900 Los Gatos Boulevard
Project
Background
Annually staff evaluates and replaces older servers and network infrastructure to ensure reliable
operation. In FY 2017/18, staff began an IT disaster recovery inventory, identifying many areas to
improve our disaster preparedness posture and increasing efficiencies with more modern
infrastructure design. These improvements to IT infrastructure require more than a simple staggered
replacement of a small percentage of servers. Improvements include Hypervisor Server Clusters and
Replication, redundant Storage Area Networks, and Public Cloud DR Data Center
Operating
Budget Impacts
This project will use staff time for management. The staff time for this project is included in the FY
2019/20 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 49
Project
Components &
Estimated
Timeline
Summer 2019 Design Project development
Fall 2019 Procurement Procurement of equipment and installation
Spring 2020 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed Total Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Transfer from MIS -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$
TOTAL SOURCE OF FUNDS -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 200,000 - 200,000 - - - - 200,000
TOTAL GFAR -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$
TOTAL USE OF FUNDS -$ -$ 200,000$ -$ 200,000$ -$ -$ -$ -$ 200,000$
IT DISASTER RECOVERY IMPROVEMENTS Project 841-6104
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 50
Project Name Computer-Aided Dispatch and Records
Management System (CAD/RMS)
Project Number 841-6301
Department Police Project Manager Captain D’Antonio
Description This project upgrades the Police Departments current Computer Aided Dispatch and Records
Management System (CAD/RMS).
Location This project is located at Police Administration Building.
Project
Background
The Los Gatos Monte Sereno Police Department has an immediate need to replace its Computer Aided
Dispatch and Records Management System (CAD/RMS). The Los Gatos Monte Sereno Police
Department and the City of Sunnyvale have been in a cost sharing agreement since October 2016, and
the Town needs an independent system.
The Department seeks an integrated solution that offers the capability to comply with existing and
upcoming mandates, capture ongoing statistical data, accurately measure performance, better equip
first responders with relevant information, reduce report writing time, enhance internal cross-training,
and be technologically progressive. Enhancements will give CAD/RMS terminal access to sworn and
non-sworn support personnel, including physical access at two sites and mobile access in 14 vehicles.
Operating Budget Impacts This project will use staff time for management. The staff time for this project is included in the
Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 51
Project
Components &
Estimated
Timeline
Spring 2019 Bid process Project bidding & contract award
Fall 2019 Procurement Procurement of equipment and installation
Spring 2020 Completion Project completion
Prior Yrs
Actuals
2018/19
Estimated
Estimated
Carryfwd
2019/20
New Funding
2019/20
Budget
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
2023/24
Proposed
Total
Project
SOURCE OF FUNDS to 2019/20 (with Carryfwd)
GFAR
Transfer from Equipment Replacement -$ -$ -$ 525,000$ 525,000$ -$ -$ -$ -$ 525,000$
TOTAL SOURCE OF FUNDS -$ -$ -$ 525,000$ 525,000$ -$ -$ -$ -$ 525,000$
Prior Yrs Actuals 2018/19 Estimated Estimated Carryfwd 2019/20 New Funding 2019/20 Budget 2020/21 Proposed 2021/22 Proposed 2022/23 Proposed 2023/24 Proposed Total Project
USE OF FUNDS to 2019/20 (with Carryfwd)
GFAR `
Salaries and Benefits - - - - - - - - - -
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 525,000 525,000 - - - - 525,000
TOTAL GFAR -$ -$ -$ 525,000$ 525,000$ -$ -$ -$ -$ 525,000$
TOTAL USE OF FUNDS -$ -$ -$ 525,000$ 525,000$ -$ -$ -$ -$ 525,000$
COMPUTER-AIDED DISPATCH AND RECORDS MANAGEMENT SYSTEM Project 841-6301
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E- 52
Reference
This Page Intentionally Left Blank
PROPOSED REFERENCE SECTION
Glossary of Terms
F -1
Accrual Basis Accounting - Under this accounting method, transactions are recognized when they occur,
regardless of the timing of related cash receipts and disbursements.
Adoption - Formal action by the Town Council which sets the spending limits for the fiscal year. The
Town's budget is adopted by Council resolution.
Appropriation - An authorization made by the Town Council that permits officials to incur obligations
against and to make expenditures of government resources. Appropriations are typically granted for a
one-year period.
Audit - Prepared by an independent Certified Public Accountant (CPA), the primary objective of an audit
is to determine if the Town's Financial Statements present fairly the Town's financial position and results
of operations in conformity with generally accepted accounting principles. In conjunction with its
performance of an audit, it is customary for an independent auditor to issue a Management Letter
stating the adequacy of the Town's internal controls as well as recommending improvements to the
Town's financial management practices.
Bonds - A bond is a written promise to pay a specified sum of money (called the face value or principal
amount) at a specified date or dates in the future (called the maturity date) together with period
interest at a specified rate. Bonds are typically used to finance capital facilities.
Budget - As the Town's financial operating plan for the fiscal year, the budget displays the estimated
expenditures (costs) for providing services and the estimated sources of revenue (income) to pay for
them. Once the Town Council adopts the budget, the total becomes the maximum spending limit. Los
Gatos' budget encompasses a single fiscal year (July 1 through June 30).
Budget Amendment - The Council has the sole responsibility for adopting the Town's budget, and may
amend or supplement the budget at any time after adoption. The Town Manager has the authority to
approve administrative adjustments to the budget as outlined in the Financial and Administrative
Policies set by Council.
Budget Document - The official financial spending and resource plan submitted by the Town Manager
and adopted by the Town Council explaining the approved budget to the public and Town Council.
Budget Message - Included in the opening section of the budget, the Budget Message provides the
Council and the public with a general summary of the most important aspects of the budget,
comparative data from previous fiscal years, goals and objectives, and the views and recommendations
of the Town Manager.
Budget Overview - This section provides an overview of the changes adopted in the budget.
Additionally, the significant impacts of budgetary changes are outlined along with dollar amounts
(increase/decrease).
Budget Policies - General and specific guidelines adopted by the Council that govern the financial plan's
preparation and administration.
PROPOSED REFERENCE SECTION
Glossary of Terms
F -2
Capital or Community Improvements - Capital or community improvements are major construction,
acquisition, or maintenance/repair projects. Typical examples of major construction would include new
street improvements, park development, and public buildings. Acquisition includes land for parks and
open space. Major maintenance/repairs may include street resurfacing or modifications to public
buildings.
Capital Improvement Program (CIP) - The plan or schedule of expenditures for major construction of
roads, sidewalks, Town facilities, and/or park improvements and for the purchase of equipment. The
Town of Los Gatos' CIP follows a five-year schedule. Although the Town adopts the CIP budget in a
process which is separate from the adoption of the budget, the budget incorporates the first year of the
five-year CIP.
Capital Projects Fund - In governmental accounting, a fund that accounts for financial resources to be
used for the acquisition or construction of capital facilities. The total cost of a capital project is
accumulated in a single expenditures account which accumulates until the project is completed, at
which time the fund ceases to exist.
Capital Outlay - Expenditures which result in the acquisition of or additions to fixed assets. Examples
include land, buildings, machinery, equipment, and construction projects.
Capital Assets – See “Fixed Assets.”
Cash Basis Accounting - A basis of accounting under which transactions are recognized only when cash
is received or disbursed.
CDBG (Community Development Block Grant) - Federal grant funds distributed from the U.S.
Department of Housing and Urban Development that are passed through to the Town. The Town
primarily uses these funds for housing rehabilitation, public improvements, and local social programs.
Construction Tax - A construction tax is imposed upon the construction of any building, portion of a
building, or a mobile home lot. Construction by definition means either new construction or
enlargement. The taxes imposed are based upon a set rate per square foot as follows:
a) Capital Improvement Tax - $0.18 for each square foot of building addition or alteration
b) Underground Utility Tax - $0.18 for each square foot of building addition or alteration
c) Park Fund Tax - $0.04 for each square foot of building addition or alteration
Contingency - A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise
budgeted.
Contingent Liabilities - Items which may become liabilities of the Town but are undetermined at a given
date, such as pending lawsuits, unsettled disputed claims, unfilled purchase orders, and uncompleted
contracts.
Contract Services - Services provided to the Town from the private sector or other public agencies.
PROPOSED REFERENCE SECTION
Glossary of Terms
F -3
Contributed Capital - Resources which are extremely restricted for the acquisition or construction of
capital assets. This category includes, but is not limited to, capital grants, residual equity transfers in,
and contributions from developers.
Cost Allocation - A fair and equitable methodology for identifying and distributing direct and indirect
cost from a service provider to the service consumer. In the Town’s case, the general fund is the service
provider and the external funds are the service consumer.
Deficit - The excess of liabilities over assets.
Department - A major organizational unit of the Town that has been assigned overall management
responsibility for an operation or a group of related operations within a functional area.
Developer Fees and Permits - Fees that are charged for various development-related services or permits
based upon actual cost to the Town for providing the service or permit.
Documentary Transfer Tax - Imposed on the transfer of real property, exclusive of any lien or
encumbrance. The Town receives 50% of such revenue collected by Santa Clara County.
Encumbrance - Commitment against an approved budget for unperformed (executory) contract for
goods or services. Encumbrances cease when the obligation is paid or otherwise terminated. A
purchase order is a common encumbrance.
Expenditure - The outflow of funds paid or to be paid for an asset obtained or goods and services
obtained. An encumbrance is not an expenditure; an encumbrance reserves funds to be expended.
Fiscal Year - A 12-month period to which the annual operating budget applies and at the end of which
the Town determines its financial position and results of its operations. The Town’s fiscal year runs from
July 1 to June 30.
Five-Year Financial Forecast - Estimates of future revenues and expenditures to help predict the future
financial condition of the community.
Fixed Assets - Assets which are intended to be held or used for a long term, such as land, buildings,
improvements other than buildings, machinery and equipment.
Fund - An independent fiscal and accounting entity with a self-balancing set of accounts in which
financial transactions relating to revenues, expenditures, assets, and liabilities are recorded. Funds
other than the General Fund typically have a unique funding source and purpose. Establishing funds
enables the Town to account for the use of restricted revenue sources and carry on specific activities or
pursue specific objectives.
Fund Accounting - System used by non-profit organizations, particularly governments. Since there is no
profit motive, accountability is measured instead of profitability. The main purpose is stewardship of
financial resources received and expended in compliance with legal requirements.
PROPOSED REFERENCE SECTION
Glossary of Terms
F -4
Fund Balance - Also known as financial position, fund balance is the excess of current assets over
current liabilities, and represents the cumulative effect of revenues and other financing sources over
expenditure and other financing uses.
GAAP - (Generally Accepted Accounting Principles) - Uniform standards for financial accounting and
reporting. They govern the form and content of the basic financial statements of the Town.
Gas Tax Fund - The Gas Tax Fund is used to account for revenues and expenditures apportioned under
the Streets and Highways Code of the State of California. Expenditures may be made for any street-
related purpose in the Town’s system of streets.
General Fund - In governmental accounting, fund used to account for all assets and liabilities of a non-
profit entity, except those particularly assigned for other purposes in another more specialized fund. The
General Fund is the primary operating fund of the Town.
General Government – Includes offices and departments to support the Town Council, Town Clerk,
Town Manager, Town Attorney, Town Treasurer, Human Resoures, Finance, Community Development,
Police, Parks and Public Works, and Library functions.
General Liability Self Insurance Fund - The General Liability Self Insurance Fund is used to provide the
Town with liability and property insurance. Coverage is provided through the Town’s participation in a
joint powers agreement through the Association of Bay Area Governments (ABAG).
Grant - External contribution, and/or gift of cash, or other asset typically from another governmental
entity to be used or expended for a specific purpose, activity, or facility. An example is Community
Development Block grant funding from the federal government.
Housing Set-Aside Fund – This fund is used to account for the Redevelopment Agency’s 20% set-aside
property tax increment revenues and the associated expenditures to be used for increasing or improving
low and moderate income housing.
Improvements - Buildings, structures, or attachments to land such as sidewalks, trees, drives, tunnels,
drains, and sewers.
Intergovernmental Revenue - Revenue received from other governmental agencies and municipalities,
such as grants from the state or federal government.
Inter-Fund Transfers - When the Town moves money between its various funds, it makes an inter-fund
transfer, referred to as “transfers in” and “transfers-out.” In aggregate, transfers in and out offset each
other for the fiscal year.
Levy - (Verb) To impose taxes, special assessments, or service charges for the support of governmental
activities. (Noun) The total amount of taxes, special assessments, or service charges imposed by Santa
Clara County levying property taxes.
Licenses and Permits - Revenues earned by the issuance of licenses or permits levied in accordance with
the benefits conferred by the license or permit.
PROPOSED REFERENCE SECTION
Glossary of Terms
F -5
Lighting and Landscape Fund - The Town has formed six landscape and lighting district funds established
by written consent of the property owners owning all of the property within the boundaries of the
district.
Objective - A statement of specific direction, purpose, or intent based on the needs of the community
and the goals established for a specific program or service level.
Ordinance - A formal legislative enactment by the Town Council. It has the full force and effect of law
within Town boundaries unless pre-empted by a higher form of law. An Ordinance has a higher legal
standing than a Resolution and is typically codified in a Town's municipal code.
Operating Budget - The operating budget is the primary means by which most of the financing of
acquisition, spending, and service delivery activities of a government are controlled. The use of annual
operating budgets is required by law.
Personnel - Town staff.
Program - As subdivisions of departments, programs are budgetary or organizational units of
government with limited sets of work responsibilities within their respective departments. Programs
also serve to increase budgetary accountability. Los Gatos' budget is compiled on a program basis.
Property Tax – A tax Imposed on real property (land and permanently attached improvements). The tax
is based upon the assessed value of such property. The tax rate may not exceed 1% of assessed value.
Reserve - An account used to indicate that a portion of fund equity is designated, undesignated, or
legally restricted for a specific purpose.
Resolution - A special order of the Town Council, which has a lower legal standing than an ordinance.
Resources - Total amounts available for appropriation including estimated revenues, inter-fund
transfers, and beginning fund balances.
Revenue - Sources of income which the Town receives during a fiscal year. Examples of revenue include
taxes, intergovernmental grants, charges for services, resources forwarded from the prior year,
operating transfers for other funds, and other financing sources such as the proceeds derived from the
sales of fixed assets.
Revenue Estimate - A formal estimate of how much revenue will be earned from a specific revenue
source for some future period; typically, a fiscal year.
Road Impact Fees - Pursuant to Article III of Chapter 15 of the Town Code, the Town collects road
impact fees to finance road construction and maintenance projects throughout the town. Article IX of
Chapter 15 authorizes the establishment of special fund accounts known as Road Impact #1, Road
Impact #2, and Road Impact #3, into which all such fees are deposited. Because the road systems
generally follow drainage patterns, the existing drainage basin map boundaries are used to track and
expend funds for road construction and maintenance.
PROPOSED REFERENCE SECTION
Glossary of Terms
F -6
The amount of each fee collected is based on an estimate of the weight of the loads to be hauled to or
from the project and the weight of heavy vehicles to be used in connection with the project. The fee is
collected for Building Permits, Grading and Landscape Permits, Improvement Contracts, and
Encroachment Permits. Money collected from such fees is to be used solely for design, construction,
and repair of Town streets and installation of sidewalk curb cut ramps when such a requirement is
triggered by the level of work as provided by the Americans with Disabilities Act, within the prescribed
area. Projects will be brought forward on an as-needed basis.
SA Trust Fund – Fund used to account for the proceeds of notes, and other forms of indebtedness, and
the expenditure of these funds to pay the debt, administrative services and projects with the specified
boundaries of the Successor Agency of the Town of Los Gatos Redevelopment Agency.
Sales Tax – 1% of taxable sales is returned to the Town by the State Board of Equalization on a monthly
direct deposit basis. Under the “Triple Flip” agreement, 0.25% of the 1% is now received in association
with property tax, but remains sales tax in substance.
Special Revenue Fund - In governmental accounting, a fund used to account for the proceeds of a
special revenue source (other than special assessments, expandable trusts, or for major capital projects)
that are legally restricted to expenditure for a specified purpose.
Service Charge - Charges for specific services rendered.
Services and Supplies - Expenditures for services and supplies which are directly related to a
department's primary service activities.
State Gas Tax Funds - Portions of the tax rate per gallon levied by the State of California on all gasoline
purchases are allocated to cities throughout the state. These funds are restricted to expenditures for
transit and street-related purposes.
Supplemental Appropriation - An appropriation approved by the Council after the initial budget is
adopted.
Taxes - Compulsory charges levied by the Town, county, or state governments for the purpose of
financing services performed for the community’s benefit.
Town Code - A legal compilation of Town Council-approved ordinances currently in effect. The code
defines Town policy with respect to areas such as planning, etc.
Transfers In/Out - Money transferred from one Town fund to another. Differs from revenues and
expenses - see definition of these terms, above.
PROPOSED REFERENCE SECTION
Index
F -7
Financial Summaries – by Fund
Total CIP Fund Summary .................................................................................................................. B – 9
Fund 411 - GFAR Fund ..................................................................................................................... B – 10
Fund 471 – Traffic Mitigation Fund ................................................................................................. B – 12
Fund 421 – Grants Fund................................................................................................................... B – 14
Fund 461/462/463 – Storm Basin Funds ......................................................................................... B – 16
Fund 472 – Utility Underground Fund ............................................................................................. B – 18
Fund 481 – Gas Tax Fund ................................................................................................................. B – 20
Financial Summaries – by Program
Streets Program ............................................................................................................................... B – 5
Parks Program .................................................................................................................................. B – 5
Public Facilities Program .................................................................................................................. B – 6
Glossary .................................................................................................................................................. F – 1
FY 2018/19 Completed CIP Projects ..................................................................................................... A – 11
Parks Program - Park Improvement Projects
Creek Trail & Parks Pathway & Parking Lot Seal Coat and Striping ................................................ D – 8
Fence Replacement – Shire Court ................................................................................................... D – 16
Outdoor Fitness Equipment ............................................................................................................ D – 12
Park Playground Fibar Project ......................................................................................................... D – 6
Town Plaza Turf Repairs .................................................................................................................. D – 10
Vegetation Management – Town-wide .......................................................................................... D – 14
Parks Program – Trail Improvement Projects
Charter Oaks Trail Repair ................................................................................................................. D – 26
Forbes Mill Footbridge Improvements ............................................................................................ D – 24
Open Space Trail Upgrades .............................................................................................................. D – 22
Trailhead Connector Project ............................................................................................................ D – 28
Public Facilities Program – Equipment Projects
Audio/Video System Upgrade ......................................................................................................... E – 34
Computer-aided Dispatch and records Management Systems (CAD/RMS) .................................... E – 50
Engineering Document Archiving .................................................................................................... E – 40
EOC Communication Upgrade ......................................................................................................... E – 46
Information System Upgrade .......................................................................................................... E – 34
IT Disaster Recovery Improvements ................................................................................................ E – 48
Neighborhood Emergency Preparedness ........................................................................................ E – 44
Silicon Valley Radio Interoperability Project (SVRIP) Services ......................................................... E – 42
Town-Wide Document Imaging Project .......................................................................................... E – 38
Public Facilities Program – Infrastructure Projects
ADA Upgrade Public Restrooms – Adult Recreation Building ......................................................... E – 16
PROPOSED REFERENCE SECTION
Index
F -8
ADA Upgrade Staff Restroom – Civic Center ................................................................................... E – 18
Building Replacement at Corporation Yard ...................................................................................... E – 6
Energy Efficiency Upgrades Town-wide ........................................................................................... E – 8
Facilities Assessment ....................................................................................................................... E – 10
Fire Suppression (Halon) for Server Room ...................................................................................... E – 26
Library Carpet Replacement ............................................................................................................ E – 12
Plaza Level Railings – Code Upgrade ............................................................................................... E – 20
Police Headquarters Roof Repair ..................................................................................................... E – 28
Sound Mitigation Library Lobby ....................................................................................................... E – 24
Town Beautification ......................................................................................................................... E – 14
Waterproofing – Town-wide ........................................................................................................... E – 22
Streets Program - Bridge Projects
Highway 17/9 Interchange and Capacity Improvements ................................................................ C – 80
Quito Road - Bridge Replacement ................................................................................................... C – 78
Street Program - Street Improvement Projects
224 West Main Property Acquisition (Parking Lot 6) ...................................................................... C – 38
ADA Transition Plan ........................................................................................................................ C – 68
Annual Storm Drain Improvements ................................................................................................ C – 64
Bicknell Road Storm Drain Improvements ....................................................................................... C – 50
Bicycle & Pedestrian Improvements ................................................................................................ C – 52
Cut-Through Traffic/Wood Road Roundabout ................................................................................ C – 46
Downtown Parking Lots Seal Coat & Restriping .............................................................................. C – 34
Downtown Parking Study ................................................................................................................ C – 60
Downtown Revitalization ................................................................................................................. C – 72
Hernandez Avenue Storm Drain Improvements ............................................................................. C – 36
Highway 17/9 Interchange and Capacity Improvements. ............................................................... C – 70
Los Gatos Boulevard/Shannon Road Improvements ....................................................................... C – 32
One-Way Downtown Street Pilot .................................................................................................... C – 62
Pilot School Busing ........................................................................................................................... C – 66
Public Arts Gateway ......................................................................................................................... C – 58
Sidewalk Improvements – Multiple Locations ................................................................................. C – 42
Sidewalk Improvements/Shannon Road/Los Gatos Boulevard/Cherry Blossom Lane ................... C – 40
Stormwater Master Plan .................................................................................................................. C – 54
Stormwater System – Pollution Prevention Compliance ................................................................ C – 56
Traffic Signal Modernization ............................................................................................................ C – 48
Utility Undergrounding Improvements ........................................................................................... C – 44
Streets Program - Street Reconstruction & Resurfacing Projects
Almond Grove Street Rehabilitation Project …………………………………………………………………………… .C – 10
PROPOSED REFERENCE SECTION
Index
F -9
Street Repair & Resurfacing………………………………………………………………………………………………………..C – 6
Streets Program - Street Repairs, Maintenance & Safety Projects
Annual Street Restriping .................................................................................................................. C – 22
Curb, Gutter & Sidewalk Maintenance ............................................................................................ C – 18
Guardrail Replacement Projects ...................................................................................................... C – 24
Massol Intersection Improvements ................................................................................................. C – 26
Retaining Wall Repairs ..................................................................................................................... C – 20
Traffic Calming Projects ................................................................................................................... C – 16
Town Manager’s Message .................................................................................................................... A – 1
PROPOSED REFERENCE SECTION
Index
F -10
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