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M12-8-08 Special Meeting1 MINUTES OF THE TOWN COUNCIL SPECIAL MEETING DECEMBER 8, 2008 The Town Council of the Town of Los Gatos conducted a Special Meeting on Monday, December 8, 2008 at 7:00 P.M. TOWN COUNCIL/PARKING AUTHORITY/REDEVELOPMENT AGENCY MEETING CALLED TO ORDER ROLL CALL Present: Mayor Mike Wasserman, Vice Mayor Diane McNutt, Council Member Joe Pirzynski, and Council Member Barbara Spector. Absent: Council Member Steve Glickman PLEDGE OF ALLEGIANCE Ari Schreiman, 4th grader from Lexington Elementary School, led the Pledge of Allegiance. The audience was invited to participate. CLOSED SESSION REPORT There is no Closed Session scheduled for this meeting. 2 CERTIFICATION OF MUNICIPAL ELECTION 1. Adopt resolution certifying the November 4, 2008 General Municipal Election and declaring the election results. RESOLUTION 2008-133 MOTION: Motion by Council Member Barbara Spector to adopt resolution certifying the November 4, 2008 General Municipal Election and declaring the election results. Seconded by Council Member Joe Pirzynski. VOTE: Motion passed unanimously. Swearing in of Steve Rice, Council Member and Barbara Spector, Council Member Jackie Rose, Clerk Administrator, conducted the swearing in ceremony for Council Members Steve Rice and Barbara Spector. ROLL CALL OF NEW COUNCIL Present: Mayor Mike Wasserman, Vice Mayor Diane McNutt, Council Member Joe Pirzynski, Council Member Steve Rice, and Council Member Barbara Spector. Absent: None. Council Member Barbara Spector Thanked the community and her volunteers for the hard work on her campaign. Council Member Steve Rice Thanked the voters of Los Gatos for their trust in him to be a Council Member and for all the community support. 3 COUNCIL/TOWN MANAGER REPORTS Council Matters Mayor Mike Wasserman  Presented Linda Lubeck-Speicher with a commendation/plaque for her years of service to the Town and community as the E lected Town Treasurer.  Presented Marian V. Cosgrove a commendation/plaque for her years of service to the Town and community as the Elected Town Clerk. Ms. Lubeck-Speicher  Thanked the Town and the residents for their support. Ms. Cosgrove  Thanked the Town and community for their support and commented on the duties of the Town Clerk. Manager Matters Mr. Larson  Commended Town staff and the community volunteers for their work to put on the annual Town Tree Lighting and Holiday Parade. VERBAL COMMUNICATIONS Mr. Leonardis  Commented on the new Town Council and on the hope for congenial discourse from the public. Mr. Davis  Commented about Erica Rix and her ordeal last month and commended everyone who helped her through the accident.  Commended her for leading the Pledge of Allegiance at the last Town Council meeting.  Commented against former Council Member Steve Glickman. Closed Verbal Communications. 4 Mayor Mike Wasserman requested that the Town join him in a moment of silence to honor the memory of Los Gatos High School student Mike Halpin who passed away last week. Mayor Mike Wasserman requested a 5 minute recess at 7:25 p.m. The meeting resumed at 7:32 p.m. PUBLIC HEARINGS There are no Public Hearings scheduled for this meeting. OTHER BUSINESS 2. Conceptual Design for New Library a. Discuss and provide input on Draft Conceptual Design for new Library b. Authorize Town Manager to execute first amendment to agreement with Noll & Tam Architects to extend the term of the agreement to June 30, 2009 Staff report made by Pamela Jacobs, Assistant Town Manager. Chris Noll, Noll & Tam Architects Presented a Power Point presentation on the site plan and the conceptual design of the new Library building. Council Comments  Requested clarification about traffic flow and employee parking for the portion of Villa Avenue behind the Civic Center/Police Station.  Questioned the impacts to access points and traffic flow on Villa Avenue.  Questioned traffic flow to the proposed parking areas.  Suggested to encourage staff parking in the outer parking areas of the Civic Center. 5 Other Business Item #2 – continued Mr. Noll  Clarified that the portion of Villa Avenue behind the Civic Center would be closed off and may be utilized for parking.  Commented that they looked at many options for parking and felt that the current conceptual design was the most effective for traffic flow and the number of parking spaces. Mr. Noll continued with the Power Point presentation on the Conceptual Design for the new Library. Open Public Comments Ms. Olson  Questioned the possibility of radiant heating and if the louvers could be used as part of the interior design. Mr. Davis  Commented that the buildings are too square and boxy looking.  Commented that the proposed building should look more like the older buildings in Los Gatos.  Commented that the proposed Library should not be built du ring these hard economic times.  Commented that the current lighting at the Civic Center parking lot is obsolete and should be replaced as part of the project. Mr. Vanderlan  Questioned if the existing parking at the east side of the library could be used for employee parking.  Questioned if there is a different cost for each design option. 6 Other Business Item #2/Public Comments – Continued Mr. Baum  Commented that the conceptual design of the new library is very pleasant. Ms. Quintana  Questioned if the historic structures along Fiesta Way would be relocated.  Suggested that the use of light for the new Library be warm and inviting.  Suggested using local products as much as possible and that she would like to see outdoor patios and indoor quiet areas.  Commented that the current Library is insufficient. Ms. Jacobs  Clarified that the current historic homes will be going through the Town’s Historic Preservation process and that the Town may have to relocate one of the homes.  Clarified that the parking at the perimeter of the Civic Center would be designated for employee parking. Mr. Noll  Clarified that they will be looking at all kinds of heating options and that the louvers may be used on the exterior and interior of the proposed building. Council Discussion  Commented that the community feels that it is time for a new Library.  Commented that there would be cost differences with different designs, but that the Town would build the Library within the current budget.  Commented that the Friends of the Library have a fund raising goal of 2 million dollars to furnish the new Library.  Commented that anyone who would like to make a donation may call 408- 397-7900.  Questioned if the materials used would be compatible with the existing Civic Center Building.  Commented on supporting the conceptual design of Option 1.  Would like to see more brick to tie in the new Library building with the Current Civic Center building. 7 Other Business Item #2/Council Discussion – Continued  Suggested the use of golden or white light for the exterior of the design.  Commended the sustainable features and the use of glass.  Questioned the height of the building.  Commented that the Library designs would tie in the Neighborhood Center and the Civic Center.  Commented that option 1 would be preferable if the des ign would be within the budget.  Supports the pop-out design for the teen area.  Commented that the design should be warm and inviting to the community.  Would like to see a balance of light on the North side of the structure.  Consensus would be to pursue Option 1 for the new Library design. Mr. Noll  Clarified that they did not want to mimic the Current Civic Center by using the same brick as part of the design.  Commented that they were also moving away from the concrete which was used for the current Civic Center.  Clarified that the second story would be about 16 feet which would allow more natural light.  Clarified the use of louvers to control the natural light. Ms. Conaway  Commented that there would be a quiet room as well as a room where the community could work on projects and that the project room would not restrict noise.  Commented that the location of functions within the building has great promise for the provision of Library services. Closed Public Comments 8 Other Business Item #2 – Continued MOTION: Motion by Council Member Barbara Spector to authorize Town Manager to execute first amendment to agreement with Noll & Tam Architects to extend the term of the agreement to June 30, 2009. Seconded by Vice Mayor Diane McNutt. VOTE: Motion passed unanimously. ADJOURNMENT Attest: /s/Jackie D. Rose, Clerk Administrator