M05-16-05TOWN OF LOS GATOS Council/Agency Meeting
CALIFORNIA Date: 06/06/2005
TOWN COUNCIL/PARKING AUTHORITY
JOINT REDEVELOPMENT AGENCY Item#_________
MAY 16, 2005/MINUTES
Los Gatos Civic Center
110 E. Main Street
Los Gatos, CA 95030
TIME ITEM ACTION ON ITEM
6:00 PM TOWN COUNCIL The Town Council/Parking Authority/Redevelopment Agency of the Town
of Los Gatos met in the Council Chambers of the Town of Hall,
110 East Main Street, at 7:00 PM, May 16, 2005, in a joint regular session.
6:01 PM ROLL CALL Present: Steve Glickman, Diane McNutt, Joe Pirzynski, Barbara Spector,
and Mayor/Chairman Mike Wasserman
Absent: None
6:02 PM PLEDGE OF
ALLEGIANCE
The audience was invited to participate in the Pledge of Allegiance.
6:03 PM CLOSED SESSION No report for this evening’s meeting.
6:04 PM COMMENDATION Commendations
St. Mary’s School – 50th Anniversary
“The Team America – Rocketry Challenge”
Proclamation
National Public Works Week – May 15-21, 2005
Mayor Wasserman presented the commendations/proclamation:
Sister Nicki Thomas accepted the commendation on behalf of St.
Mary’s School for 50 years of dedication to the community.
Steve Hum accepted the commendation on behalf of the students of
Team America for their achievements at the Rocketry Challenge.
John Curtis accepted the proclamation on behalf of the Town’s Parks
and Public Works Department for their dedication and work in the
community.
6:13 PM CONSENT ITEMS
#1-14
TOWN COUNCIL
Town Council Minutes May 16, 2005
Redevelopment Agency Los Gatos, California
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CONSENT ITEMS
#1-14
1. Accept Schedule of Public Hearings. (1-28)
2. Ratify Payroll for the period of April 10 – April 23, 2005 paid on
April 29, 2005. (2-V)
3. Ratify accounts payable for April and May, 2005. (3-V)
4. Approve Council Study Session minutes of May 2, 2005. (4-V)
7. Adopt a resolution granting an appeal of the Planning Commission
decision denying a request to construct a second story addition to a
single family residence that exceeds the floor area ratio on property
zoned HR-2 1/2. APN: 527-55-036. Architecture and Site
Application: S-05-17. Property Location: 310 Santa Rosa Drive.
Property Owner:/Appellant: John Versgrove. (7-15)
RESOLUTION 2005-046
REDEVELOPMENT AGENCY
8. Ratify accounts payable for April and May, 2005. (8-V)
TOWN COUNCIL/REDEVELOPMENT AGENCY
10. Award of Construction Contract for Project 04-13 – Santa Cruz
Avenue Resurfacing (10-24)
a. Adopt resolution declaring Duran and Venable, Incorporated
to be the lowest responsible bidder on the project and
awarding a construction contract in the amount of
$538,500.00. RESOLUITONS 2005-047 and 2005-3RD
b. Authorize staff to issue change order to the construction
contract up to an amount of $70,000.00.
11. Award of Construction Contract for Project 04-65 – Alley
Improvement Project. (11-24)
a. Adopt resolution declaring Duran and Venables, Incorporated
to be the lowest responsible bidder on the project and
awarding a construction contract in the amount of
$511,574.00. RESOLUTIONS 2005-048 and 2005-4RD
b. Authorize staff to issue change order to the construction
contract up to an amount of $5,000.00.
12.Adopt resolution authorizing Town Manager/Executive Director to
apply for Transportation Development Act (TDA) Article 3 Funding.
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Continued (12-41) RESOLUTIOS 2005-049 and 2005-5RD
13. Adopt resolution authorizing Town Manager/Executive Director to
participate in the Regional Transportation Fund for Clean Air
(TFCA) Program and receive TFCA grant funding for the purpose of
promoting bicycle transportation in Los Gatos. (13-41)
RESOLUTIONS 2005-050 and 2005-6RD
Motion by Mr. Glickman to approve Consent Items #1-4, 8, 10, 11, 12, and
13. Item #7 to include, by consensus, any second story addition in an existing
attic area shall minimally increase the existing roof mass to accommodate the
proposed photovoltaic system and meet the minimum building code
requirements for light, ventilation and heat.
Seconded by Mr. Pirzynski.
6:20 PM MAYOR CALLED
THE QUESTION
Carried unanimously for Items# 1-4, 8, 10, 11, 12, and 13.
Item #7 passed 3/2 with Mrs. McNutt and Mr. Pirzynski voting no.
6:21 PM CONSENT ITEMS
#1-14
Continued
PULLED ITEMS
#5, 6, 9, and 14
CONSENT ITEMS
#1-14
Continued
PULLED ITEM #5
Staff requested that Item #5 be heard following the budget hearing.
PULLED ITEM #6, 9, and 14
6. Adopt a resolution granting an appeal of a Planning Commission
decision denying an application to construct a single family residence
on property zoned HR-1. Property Location: 107 Drysdale Drive.
Property Owner:/Applicant/Appellant: Howell & McNeil Dev. LLC.
Architecture and Site Application: S-05-16. (6-15) RESOLUTION
2005-045
9. Approve Council/Agency minutes of May 2, 2005 (9-V)
14. Adopt resolution authorizing Town Manager/Executive Director to
apply for grant funds concerning Safe Routes to Schools and
approval of Safe Routes to Schools Grant Fund application report.
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PULLED ITEMS
#5, 6, 9, and 14
(14-41) RESOLUTION 2005-051
Mr. Davis
Commented on breaking up the mass of the roof which was voted on
during the appeal process.
Commented on democracy in Los Gatos.
Motion by Mr. Glickman to approve Consent Items # 6, 9, & 14.
Seconded by Mr. Pirzynski.
6:24 PM MAYOR CALLED
THE QUESTION
Consent Items # 9 and # 14 carried unanimously.
Consent Item #6 passed 4/1 with Mrs. Spector voting no.
6:25 PM VERBAL
COMMUNICATION
Mr. Davis
Commented on the death of a teenager on Shannon Road relating to
speed and would like to see improvements on Shannon Road to
prevent more accidents.
Tassia Babalis
Commented on the Roberts Road Bridge closure and asked if Council
would reconsider option #3.
Questioned the cost to restore the bridge, and would like to see more
information regarding the costs to restore the bridge verses replacing
the bridge.
Rodney Smedt
Questioned dollars spent between now and August for the closure of
the bridge.
Wesley Poates
Commented that the bridge is still being used by skateboarders and
bicyclists, and suggested that the barriers be moved closer together.
Kim Gavin
Commented on the development on Ohlone Court and a decision
made by Council back in the 90’s to keep the bridge open to traffic.
6:38 PM CLOSED VERBAL
COMMUNICATION
6:39 PM OTHER BUSINESS
ITEM #15
TOWN COUNCIL
ITEM # 15 (15-40)
Council discussion and authorization regarding proposed revision to Solid
Waste Collection rate adjustment.
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SOLID WASTE
COLLECTION
RATE
ADJUSTMENT.Report made by Regina Falkner.
6:43 PM COUNCIL
COMMENT
Commented on the rate increase process and the suggested 7%
increase.
Suggested reminding the residents that the last rate increase was ten
years ago, and that there would not be another increase until 2007.
6:45 PM OPEN/CLOSE
PUBLIC COMMENT
No one spoke to this item at tonight’s meeting.
6:47 PM COUNCIL
DISCUSSION
Direction and consensus given to Town’s representative on the Joint
Powers Agreement, Councilmember Glickman, to proceed with the
7% rate increase.
6:48 PM PUBLIC HEARING
ITEM #16
CONSIDER THE
TOWN OF LOS
GATOS PROPOSED
OPERATING AND
CAPITAL BUDGET
ITEM #16 (16-9)
Consider the Town of Los Gatos Proposed Operating and Capital Budget for
Fiscal Year 2005-06 and the proposed Redevelopment Agency Budget for
Fiscal Year 2005-06.
Staff report made by Steve Conway.
7:04 PM COUNCIL
COMMENT
ITEM #16
Continued
COUNCIL
COMMENT
Questioned Vehicle License Fee Enhancement, and how it would
impact budget.
Complemented staff on a well written document.
Questioned the start up funding relating to the Revenue Stabilization
Reserve.
Questioned where the funds from Prop. 42 and the Vehicle License
Fee can be used.
Suggested a policy defining the usage of the Revenue Stabilization
Reserve.
Questioned how the Town will accommodate the demand of PERS in
future years and, at the same time, continue to deliver services to the
community.
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7:25 PM DEPARTMENTAL
OVERVIEWS
ITEM #16
Continued
DEPARTMENTAL
OVERVIEWS
POLICE DEPARTMENT
Scott Seaman, Chief of Police
Commented on the Parking Management Program.
Commented on the two vacant positions for patrol officers being
frozen while police department tests a different patrol model.
Discussed patrol functions, shift changes, and use of the School
Resource Officer to help on patrol.
Commented on the upgrade of the mobile data system.
Council comment:
Questioned the fatigue of patrol officers relating to the shift structure
and maintaining adequate patrol coverage.
Questioned if safety was an issue given the vacancies in the two
patrol officer positions.
Questioned if funding from private sources is an option.
Questioned if there have been any data gathered on the long term
effects relating to the 4/10 or 3/12 shift structure.
Clarification regarding regional task forces, such as the Auto Theft
Task Force and the County Special Enforcement/Narcotics Task
Force.
Clarification of expenses relating to overtime pay verses hiring of
another officer.
Clarification regarding the 4/10 work day verses the 5/8 work day.
PARKS AND PUBLIC WORKS DEPARTMENT
John Curtis, Director of Parks and Public Works
Gave an update on the Community Garden project.
Commented on combining work forces with the City of Saratoga and
Monte Sereno.
Commented on the progress with Cal Trans to beautify Highway 9.
Council comment:
Questioned if unused equipment at the Corporation Yard could be
sold to enhance the budget.
Questioned the cost/benefits associated with combining work loads
with other cities.
Questioned the pavement condition index and if the current budget
allocations are sufficient to maintain the higher level of pavement
quality.
LIBRARY DEPARTMENT
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ITEM #16
Continued
DEPARTMENTAL
OVERVIEWS
Peggy Conaway, Library Director
Commented that the Library hours will remain the same.
Commented on out sourcing of the Dynix System.
Commented on receiving an additional $50,000 for Library materials.
Commented on the implementation of the restructuring of the Library
staff.
Gave an update on the film which documents the History of Los
Gatos.
Commented on funding for the history project moving forward, and
helping the schools to provide local history to students.
COMMUNITY SERVICES DEPARTMENT
Regina Falkner, Director of Community Services
Commented that the majority of the Community Service projects are
funded through the General Fund.
Gave an overview of projects such as the Solid Waste Management,
and special event logistics projects.
COMMUNITY DEVELOPMENT DEPARTMENT
Bud Lortz, Director of Community Development
Commented on projects such as the Residential Design Guidelines
and the North Forty Plan.
Council comment:
Questioned if the Town was close to adding on-line services such as
building permit applications, and suggested exploring other cities on-
line services.
Questioned if televised Planning Commission meetings were an
option, and would there be flexibility in the budget.
MANAGER’S DEPARTMENT
Pamela Jacobs, Assistant Town Manager
Commented on the concept of creating the Customer Service Center.
Commented on the project for a website re-design for the Town.
Commented on going forward with the Library/Civic Center Master
Plan Design project.
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TOWN OFFICE’S (Elected Officials)
Pamela Jacobs, Assistant Town Manager
Commented on the Priority Setting Session which will be scheduled
for Fall, 2005.
Council comment:
Suggested discussions for the Priority Setting Session to include:
1. Encompass long range strategic planning issues discussed at
retreat such as lack of public facilities.
2. Ways to engage the community in dialogue pertaining to the
future of Los Gatos.
8:23 PM OPEN PUBLIC
COMMENT
Mr. Davis
Commented on the Capital Improvement Plan regarding sports fields.
Commented on erecting signs near the school on Blossom Hill Road
to indicate that there are no sidewalks. Inquired about the project to
add sidewalks to that area.
8:26 PM CLOSE PUBLIC
COMMENT
8:27 PM COUNCIL
DISCUSSION
No changes in the reviewed budget.
Keep abreast of any changes in the State Budget.
Directed staff to move forward with the budget process.
8:28 PM RECESS Mayor declared a recess at 8:28 PM.
Meeting resumed at 8:37 PM.
8:37 PM ITEM #17
CAPITAL
IMPROVEMENT
PROGRAM
ITEM #17 (17-9)
Capital Improvement Program.
a. Consider the Town of Los Gatos Proposed Capital Improvement
Program for Fiscal Year 2005-2010.
b. Provide direction to staff regarding sidewalk replacement policy
and the implementation of a 50/50 cost sharing program for
sidewalk, curb, and gutter replacement
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Staff report made by Debra Figone, Steve Conway and John Curtis.
8:52 PM COUNCIL
COMMENT
ITEM #17
Continued
COUNCIL
COMMENT
Clarification on the size of the proposed dog park.
Clarification on partnership between City of Saratoga and Monte
Sereno relating to the Highway 9 safety project.
Questioned the recommended increase of $75,000 (bringing total to
$150,000) to the five year Capital Improvement Plan.
Clarification on the new trail connection at Highway 9, and asked if
the mobile home residents would be given an opportunity to give
input for the trail.
Commented on the project involving the ADA walkway to the
bandstand at Oakmeadow Park.
Questioned if funds are available to replace and add more holiday
lights on the holiday tree located at Town Plaza.
Clarification of status relating to additional decorations at Town
Plaza for the holiday season.
Questioned timing for the University Avenue/Highway 9 intersection
improvement project.
Asked for clarification regarding the Blossom Hill Road sidewalk
project.
Clarification on funding for the Safe Routes to School projects.
Commented on the need for pavement repairs to the private parking
lots located in the downtown area.
Clarification regarding the responsibilities of the land owner to
maintain the parking lot adjacent to parking lot 3.
Clarification on the progress of the Quito Road Bridge project.
Questioned the underground utility project proposed for University
Avenue.
Clarification on the conceptual design for University Avenue and
Highway 9.
Questioned the Pavement Condition Index (PCI) of the streets and
commented that the retaining walls that need repair should have
higher priority.
Commented on the increased cost if the roads are deteriorating, and
suggested finding ways to repair both the roads and unsafe retaining
walls.
Questioned grant funding and how much money the Town has
obtained from grants.
OVERVIEW OF THE 50/50 PROGRAM
John Curtis, Director of Parks and public works
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Council comment:
Questioned the average cost for residents and Town.
Stated that the Town should carefully consider the program.
Questioned if a policy could include a cap on the cost for repairs.
Questioned the number of parcels with sidewalks that need repair.
Questioned if any grant funding could be used to repair sidewalks.
Clarification regarding cost for hardship cases.
Commented on liability and safety if sidewalks were not repaired.
Gave direction to move forward and explore the options for the 50/50
program.
Commented on the importance of public input and asked that a
comprehensive plan be developed to provide extensive out reach to
the community.
10:08 PM OPEN PUBLIC
COMMENT
Mr. Davis
Commented on the allocation of funds for Highway 9 safety.
Suggested using available funds to add sidewalks to Blossom Hill
Road, near the school, instead of waiting for the development
funding.
10:11 PM CLOSE PUBLIC
COMMENT
10:12 PM CAPITAL
IMPROVEMENT
PROGRAM
COUNCIL
DISCUSSION
Suggested consideration of a dog park closer to the downtown area.
Clarification on the cost for the Wedgewood Drive project.
Questioned if Redevelopment Agency money could be used for the
Roberts Road Bridge.
10:17 PM ITEM # 17
Continued
MAYOR ASKED
FOR CONSENSUS
Consensus was given to go forward with the $25,000 for the Campbell/Los
Gatos dog park from the Town’s capital fund and to increase funding to
replace/upgrade the holiday tree lights.
10:18 PM PULLED
CONSENT ITEM #5
TOWN COUNCIL - CONSENT ITEM #5
Project 04-16 – FY2004/05 Street Repair and Resurfacing Program.
Adopt resolution approving plans and specifications for Fiscal Year
2004-05 Street Repair and Resurfacing Program and Authorize staff to
advertise for bids. (5-24) RESOLUTION 2005-044
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Staff report made by John Curtis.
Mr. Davis
Commented on the hazards of chip seal and slurry which will be used
for resurfacing the street.
10:25 PM COUNCIL
DISCUSSION
Motion by Mr. Pirzynski to approve Consent Item #5.
Seconded by Mr. Glickman.
10:26 PM MAYOR CALLED
THE QUESTION
Carried unanimously.
10:27 PM ITEM #18
COUNCIL
MATTERS
ITEM #18 (18-28)
Questioned the possibility of the Youth Commission studying ways
to coordinate a bus schedule to accommodate school schedules.
Commented that the kick off for the Community Bus service is
scheduled for July 4th.
10:28 PM ITEM #19
MANAGER
MATTERS
ITEM #19 (19-28)
None.
10:29 PM MEETING
ADJOURNED
Submitted by: Attest:
Jackie D. Rose, Deputy Clerk MarLyn J. Rasmussen, Clerk Administrator
Secretary to the Redevelopment Agency