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M06-06-05DRAFT TOWN OF LOS GATOS Council/Agency Meeting CALIFORNIA Date: 06/20/2005 TOWN COUNCIL/PARKING AUTHORITY JOINT REDEVELOPMENT AGENCY Item#_________ June 6, 2005/MINUTES Los Gatos Civic Center 110 E. Main Street Los Gatos, CA 95030 TIME ITEM ACTION ON ITEM 6:00 PM INTERVIEWS FOR BOARDS, COMMISSIONS, AND COMMITTEES Interview were held for the following Boards, Commissions, and Committees: Transportation and Parking Commission. Community Services Commission. General Plan Committee. An additional interview will be held prior to the June 20, 2005 Town Council Meeting. Appointments will be made at the June 20, 2005 meeting. 7:00 PM TOWN COUNCIL The Town Council/Parking Authority/Redevelopment Agency of the Town of Los Gatos met in the Council Chambers of the Town of Hall, 110 East Main Street, at 7:00 PM, June 6, 2005, in a joint regular session. 6:01 PM ROLL CALL Present: Steve Glickman, Diane McNutt, Joe Pirzynski, Barbara Spector, and Mayor/Chairman Mike Wasserman Absent: None 6:02 PM PLEDGE OF ALLEGIANCE The audience was invited to participate in the Pledge of Allegiance. 6:03 PM CLOSED SESSION CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Government Code Section 54956.8) Property: Town of Los Gatos Wastewater System Assets Negotiating Parties: Town of Los Gatos (Negotiator: Orry Korb, Town Attorney) West Valley Sanitation District (Negotiator: Robert Reid, General Manager) Under Negotiation: Price and terms of payment. Mr. Korb stated that no action was taken. 7:03 PM COMMENDATIONS Commendations Town Council Minutes June 6, 2005 Redevelopment Agency Los Gatos, California 3/25/2019 1:11 PM Page 2 of 11 E:\uploadedFiles\d4ade5f12b93c12191acdf19b7f7d67-986f453dfea79a6f\p1d6r0onihl9t6ne1dq9t112jk5.doc AND INTRODUCTIONS Trudy McCullough, Principal – Los Gatos High School Mayor Wasserman presented a commendation to Trudy McCullough for her services to the Los Gatos High school and the Los Gatos community. Outgoing Youth Commission Members Matea Couris Camille Hack Sofie Lynn Julia Roberts Sunoz Soroosh Emily Thomas Mayor Wasserman presented commendations to the outgoing Youth Commissioners. Introductions New Youth Commission Members Hallie Barnes Ellen Rockdale Jan Van Bruggen Amy Zhang Jonathan Berthet Forest Gallien Melody Fitzgerald Alternates Becky Kon Olivia Colliver Katie Saunders Ashley Yuki Sherine Rahimi Mayor Wasserman introduced the new Youth Commissioners and alternates. 7:14 PM CONSENT ITEMS #1-11 TOWN COUNCIL Town Council Minutes June 6, 2005 Redevelopment Agency Los Gatos, California 3/25/2019 1:11 PM Page 3 of 11 E:\uploadedFiles\d4ade5f12b93c12191acdf19b7f7d67-986f453dfea79a6f\p1d6r0onihl9t6ne1dq9t112jk5.doc CONSENT ITEMS #1-11 1. Accept Schedule of Public Hearings. (1-28) 2. Accept staff recommendation on County Referrals. (2-37) a. Projects outside urban service area: None b. Projects inside urban service area: 14480 Arnerich Road. c. Status of previous applications: None 3. Los Gatos Youth Commission (3-12) a. Adopt resolution rescinding Resolution 2004-67 and establishing rules for the Los Gatos Youth Commission. RESOLUTION 2005-052 b. Ratify appointments of members and alternates to the Los Gatos Youth Commission as recommended by the Ad Hoc Council Sub-Committee. 4. Authorize Town Manager to appoint a designated Town Representative to new KCAT Board. (4-12) 5. Adopt resolution authorizing the Town Manager to execute a professional services agreement with Integrated Engineering Services for Project 04-64 – Mechanical, Electrical, and Structural Engineering services for the Los Gatos Civic Center Chiller/Cooking Tower replacement in the amount of $27,350.00. RESOLUTION 2005-053 6. Award of Construction Contract for Project 04-31 – Neighborhood Center Fresh Air Exchange. (6-39) a. Adopt resolution declaring Therma Corporation to be the lowest responsible bidder in the amount of $51,460.00. RESOLUTION 2005-054 b. Authorize staff to issue changes order to the construction contract up to an amount of $3,000.00. c. Authorize budget adjustment of up to $9,279 from Project 400-0339 to Project 400-0531. 7. Award of Construction Contract for Project 04-61 – La Rinconada Park Trail Reconstruction. (7-24) a. Adopt resolution declaring Joseph J. Albanese, Incorporated to be the lowest responsible bidder on the project and awarding a construction contract in the amount of $40,363.00. RESOLUTION 2005-055 b. Authorize staff to issue changes order to the construction contract up to an amount of $3,000.00. 8. Adopt a resolution establishing the Fiscal Year 2005/06 Gann Appropriation Limit for the Town of Los Gatos. (8-9) Town Council Minutes June 6, 2005 Redevelopment Agency Los Gatos, California 3/25/2019 1:11 PM Page 4 of 11 E:\uploadedFiles\d4ade5f12b93c12191acdf19b7f7d67-986f453dfea79a6f\p1d6r0onihl9t6ne1dq9t112jk5.doc Continued RESOLUTION 2005-056 9. Adopt resolution authorizing the Town Manager to execute an agreement with the County of Santa Clara, “Joint Exercise of Power Agreement and Cooperation Agreement to undertake or assist in the undertaking of essential activities pursuant to Title I of the Housing and Community Development act of 1974, as amended for the period of October1, 2005 to September 30, 2008”. RESOLUTION 2005-057 Items #10 and #11 were pulled from Consent calendar Motion by Mr. Glickman to approve Consent Items #1-9. Seconded by Mr. Pirzynski. 7:14 PM MAYOR CALLED THE QUESTION Carried unanimously. 7:16 PM CONSENT ITEMS #1-11 Continued PULLED ITEMS #10 AND #11 TOWN COUNCIL/REDEVELOPMENT AGENCY 10. Approve Council/Agency minutes of May 16, 2005. (10-V) 11. Adopt resolution approving the Town and Redevelopment Agency’s Fiscal Year 2004/05 Operating Budget. Capital Improvement Plan for Fiscal Year 2005-10, carry-forward appropriations, and other approved adjustments and minor corrections. RESOLUTION 2005-058 2005-8RD (11-27) Mr. Davis Commented that he feels action only minutes do not provide enough information. Commented on the budget regarding re-striping of Blossom Hill Road near Oakmeadow Park to help create a safe area for the children who use that route to school. Motion by Mr. Glickman to approve Consent Items #10 and #11. Seconded by Mr. Pirzynski. 7:19 PM MAYOR CALLED THE QUESTION Carried unanimously. 7:20 PM VERBAL COMMUNICATION Mrs. Cosgrove Commented on the certification of records and an annual evaluation. Commented on the duties of the Elected Clerk, and that she has been Town Council Minutes June 6, 2005 Redevelopment Agency Los Gatos, California 3/25/2019 1:11 PM Page 5 of 11 E:\uploadedFiles\d4ade5f12b93c12191acdf19b7f7d67-986f453dfea79a6f\p1d6r0onihl9t6ne1dq9t112jk5.doc denied access to the Town Offices to perform these duties. Mr. Davis Suggested that the Shannon Valley Ranch Sub-Division developers help make Shannon and Hicks Roads safer. Mr. Korb, Town Attorney Commented that the Elected Clerk has full access to all documents and has a workspace in the Civic Center. Commented on the compensation of the Town Clerk. Commented on Town property that has been removed from the Clerk Department, and ordinances that have not been certified. 7:32 PM CLOSED VERBAL COMMUNICATION 7:33 PM PUBLIC HEARING ITEM #12 LANDSCAPE AND LIGHTING ASSESSMENT DISTRICTS. ITEM #12 Continued LANDSCAPE AND TOWN COUNCIL ITEM # 12 (12-26) Landscape and Lighting Assessment Districts No. 1 & 2. a. Adopt resolution confirming the diagram and assessments, and levying and authorizing collection of assessments for Landscaping and Lighting Assessment District No.1-Blackwell Drive Benefit Zone. RESOLUTION 2005-059 b. Adopt resolution confirming the diagram and assessments, and levying and authorizing collection of assessments for Landscaping and Lighting Assessment District No.1-Kennedy Meadows Benefit Zone. RESOLUTION 2005-060 c. Adopt resolution confirming the diagram and assessments, and levying and authorizing collection of assessments for Landscaping and Lighting Assessment District No.1-Santa Rosa Heights Benefit Zone. RESOLUTION 2005-061 d. Adopt resolution confirming the diagram and assessments, and levying and authorizing collection of assessments for Landscaping and Lighting Assessment District No.1-Vasona Heights Benefit Zone. RESOLUTION 2005-06 e. Adopt resolution confirming the diagram and assessments, and levying and authorizing collection of assessments for Landscaping and Lighting Assessment District No.1-Hillbrook Drive Benefit Zone. RESOLUTION 2005-063 f. Adopt resolution confirming the diagram and assessments, and levying and authorizing collection of assessments for Landscaping and Lighting Assessment District No.2-Gemini Court Benefit Zone. RESOLUTION 2005-064 Town Council Minutes June 6, 2005 Redevelopment Agency Los Gatos, California 3/25/2019 1:11 PM Page 6 of 11 E:\uploadedFiles\d4ade5f12b93c12191acdf19b7f7d67-986f453dfea79a6f\p1d6r0onihl9t6ne1dq9t112jk5.doc LIGHTING ASSESSMENT DISTRICTS. Report made by Kevin Rohani. 7:34 PM COUNCIL COMMENT No comments at this time. 7:34 PM OPEN/CLOSE PUBLIC HEARING No one spoke to this item at tonight’s meeting. 7:35 PM COUNCIL DISCUSSION Motion by Mr. Pirzynski to approve Landscape and Lighting Districts No. 1 and No.2 (items a. through f.). Seconded by Mrs. Spector. 7:36 PM MAYOR CALLED THE QUESTION Carried unanimously. 7:36 PM OTHER BUSINESS ITEM #13 COUNCIL POLICY DISCUSSION: OAKMEADOW PARK FOR SOCCER PRACTICE ITEM #13 (13-33) Council policy discussion and direction regarding use of Oak Meadow Park for organized soccer practice. Staff report made by John Curtis. 7:45 PM ITEM #13 Continued COUNCIL Clarification on park usage, the percentage of the parking lot that is used, and the times involved. Questioned informal soccer practices at Oakmeadow Park, and what repairs need to be made. Town Council Minutes June 6, 2005 Redevelopment Agency Los Gatos, California 3/25/2019 1:11 PM Page 7 of 11 E:\uploadedFiles\d4ade5f12b93c12191acdf19b7f7d67-986f453dfea79a6f\p1d6r0onihl9t6ne1dq9t112jk5.doc COMMENT COUNCIL POLICY DISCUSSION: OAKMEADOW PARK FOR SOCCER PRACTICE Questioned the space available for parking. Questioned the size of the fields that would be necessary for practices. Suggested that staff and the Parks Commission carefully monitor the parking situation. Questioned field maintenance regarding eradicating the gopher problem. Clarification of the number of young athletes that would be on the field at one time. Questioned park usage during the wet season. Questioned park usage between 5:00 PM and 7:00 PM on Tuesdays and Thursdays. Would like to see an analysis done to determine percentage of park use during these hours. 8:07 PM OPEN PUBLIC COMMENT ITEM #13 Continued PUBLIC COMMENT Mr. Greenely, President Los Gatos United Soccer League Commented on the main objective is to find fields for the 1600 children who will be participating in the league. Commented that there would be 70 hours of practice at Oakmeadow Park per season. Commented that they would minimize use of the parking in the lot and use the streets for parking. Commented that only two teams a day would be practicing during the 2 hour period. Commented that field maintenance and cleats should not be a problem with the proposed age groups who would use the field. Mr. Amin, Coach Commented on lack of fields in Los Gatos, and stated that teams may have to move to different cities to accommodate the teams. Commented that the league would be happy to continue working with the Town on issues regarding the fields. Mr. San Juan, Former President of Los Gatos United Soccer League Commented on the shortage of fields. Commented that using Oakmeadow Park would be temporary, and used only for practice until the school fields are reopened. Commented on the improvements to the fields which will be part of their usage agreements. Commented on working with the Town to ensure parking is controlled. Mr. Mason, Los Gatos-Saratoga Community Education and Recreation Board Member/Coach Commented on the benefits of using Oakmeadow Park for approved soccer practice which would reduce the need to seek fields. Town Council Minutes June 6, 2005 Redevelopment Agency Los Gatos, California 3/25/2019 1:11 PM Page 8 of 11 E:\uploadedFiles\d4ade5f12b93c12191acdf19b7f7d67-986f453dfea79a6f\p1d6r0onihl9t6ne1dq9t112jk5.doc COUNCIL POLICY DISCUSSION: OAKMEADOW PARK FOR SOCCER PRACTICE Mr. Konrad, Chair - Parks Commission Commented on the issue regarding gender use and suggested this restriction be removed from the list for park usage. Commented on working with the organizations during the wet season regarding the use of cleats on the field. Would like to work with the soccer league regarding the parking issue and review at a later date. Chris Miller Commented on the wonderful job the league does on field maintenance. Mr. Davis Commented on Vasona Park as an alternative for parking. Commented on the condition of the field at Oakmeadow Park, and the gopher holes that need to be eradicated. 8:31 PM CLOSE PUBLIC COMMENT 8:31 PM COUNCIL DISCUSSION ITEM #13 Continued COUNCIL DISCUSSION Questioned if daylight savings time would conflict with the proposed practice times. Questioned the use of cleats relating to maintaining the field for public use after a practice. Clarification on the parking issues during practices. Questioned if efforts are being made to facilitate fields for the future. Questioned if the suggested conditions from Parks Commission are acceptable to the league. Commented that the use of cleats may be a safety issue. Asked if tennis shoes would propose a problem. Commented on the length of time the league would be maintaining the field. Confirmed that boys and girls under 10 years of age would use the field. Commented on concerns regarding damage to the field with cleat use on wet days. Questioned fees required from the school districts. Suggested staff or the Parks Commission monitor the park and parking lot and return to Council with a report. Questioned funding options which might be available to provide lighting of other parks for soccer use. Town Council Minutes June 6, 2005 Redevelopment Agency Los Gatos, California 3/25/2019 1:11 PM Page 9 of 11 E:\uploadedFiles\d4ade5f12b93c12191acdf19b7f7d67-986f453dfea79a6f\p1d6r0onihl9t6ne1dq9t112jk5.doc COUNCIL POLICY DISCUSSION: OAKMEADOW PARK FOR SOCCER PRACTICE Motion by Mr. Glickman to allow the use of the open area for organized soccer practice, with the following changes to the conditions: Cleats would be allowed until evaluated. Boys and girls under 10 years of age would be permitted to practice on field. Evaluation from Parks and Public Works will be presented at a September Council Meeting. Seconded by Mrs. Spector. 9:14 PM MAYOR CALLED THE QUESTION Carried unanimously. 9:14 PM MAYOR CALLED FOR A RECESS Meeting resumed at 9:20 PM. 9:21 PM ITEM #14 ACCEPT ECONOMIC VITALITY PROGRAM ANNUAL UPDATE ITEM #14 (14-27) Accept Economic Vitality Program Annual update. Staff report made by Danielle Surdin. 9:26 PM ITEM #14 Continued COUNCIL COMMENT Commented that the commercial snapshot will be very helpful. Suggested that staff do a sales tax leakage. Commented on downtown events and encouraging the business community to take advantage by extending hours during these events. Commented that the Cat’s Hill Race is held the day before Mother’s Day, which is a busy shopping day, and would like to see the race Town Council Minutes June 6, 2005 Redevelopment Agency Los Gatos, California 3/25/2019 1:11 PM Page 10 of 11 E:\uploadedFiles\d4ade5f12b93c12191acdf19b7f7d67-986f453dfea79a6f\p1d6r0onihl9t6ne1dq9t112jk5.doc ACCEPT ECONOMIC VITALITY PROGRAM ANNUAL UPDATE moved to a different weekend. Questioned the use of surveys and suggested that the wording focus on “what people do not say.” Suggested the Youth Commission help to identify youth oriented businesses for the Town. Suggested that the recruitment package should be straight forward and professional. Emphasized short term strategies such as community relationships with local commercial, and residential, real estate companies. Clarification on how the Town would address the parking issue in the recruitment package. Commented on the positive support for the co-operative advertising and the Hometown Advantage programs. 9:43 PM OPEN PUBLIC COMMENT Marie Tallman Commented on business support for the Hometown Advantage Program and the marketing efforts put together by the Town. Commented on the formation of the Chamber of Commerce Hospitality Committee and stated that they will keep the Council informed of the progress. 9:46 PM CLOSE PUBLIC COMMENT 9:46 PM COUNCIL DISCUSSION Suggested using radio stations for marketing a Los Gatos destination package contest. 9:47 PM ITEM #15 COUNCIL MATTERS ITEM #15 (15-28) Mr. Glickman Commented on the KCAT Board and conflict of interest regarding Town funding. Questioned if appropriate policy was in place regarding existing or former Council Members, commissioners or staff participating on committees or entities that have relations with the Town. Town Council Minutes June 6, 2005 Redevelopment Agency Los Gatos, California 3/25/2019 1:11 PM Page 11 of 11 E:\uploadedFiles\d4ade5f12b93c12191acdf19b7f7d67-986f453dfea79a6f\p1d6r0onihl9t6ne1dq9t112jk5.doc Suggested having this addressed by the Council’s Policy Committee. Consensus was given to have Council Policy Committee address the issue. Commented on the noise from leaf blowers. 9:56 PM ITEM #16 MANAGER MATTERS ITEM #16 (16-28) Chief Seaman Commented on the plans for Los Gatos-Saratoga Education and Recreation Department’s 50th anniversary celebration to be held on September 24, 2005. Mrs. Figone Clarified that additional interviews for Boards and Commissions will be held prior to the June 20, 2005 Town Council Meeting. 9:59 PM MEETING ADJOURNED Submitted by: Attest: Jackie D. Rose, Deputy Clerk MarLyn J. Rasmussen, Clerk Administrator Secretary to the Redevelopment Agency