M 05-17-04-Annual BudgetTOWN OF LOS GATOS
CALIFORNIA
TOWN COUNCIL/PARKING AUTHORITY
JOINT REDEVELOPMENT AGENCY
MAY 17, 2004 / MINUTES
Los Gatos Civic Center
110 E. Main Street
Los Gatos, CA 95030
TIME ITEM ACTION ON ITEM
6:00
PM
TOWN COUNCIL The Town Council/Parking Authority/Redevelopment Agency of the
Town of Los Gatos met in the Council Chambers of the Town Hall,
110 East Main Street, at 6:00 p.m., Monday, May 17, 2004, in a joint
regular session.
6:00 ROLL CALL Present:Sandy Decker, Diane McNutt, Joe Pirzynski, Mike
Wasserman and Mayor/Chairman Glickman.
Absent:None
6:00 PLEDGE OF
ALLEGIANCE
The audience was invited to participate in the Pledge of Allegiance.
6:01 CLOSED SESSION Town Attorney, Orry Korb, reported that Council had met in Closed
Session prior to this evening’s meeting pursuant to Government Code
Section 54957.6 regarding Conference with Labor Negotiator. Town
Negotiator Gary Rogers, Human Resources Director discussed the
following: TEA Negotiations; AFSCME Negotiations; Confidential
Employees. Council gave direction. There was no final action taken.
6:02
PM
CONSENT ITEMS CONSENT ITEMS
ITEM 1
PERSONAL SERVICE
BUSINESS
REGULATIONS
Ordinance 2132
Motion by Mr. Pirzynski, seconded by Mr. Wasserman, that Council
adopt Ordinance 2132 entitled, ORDINANCE OF THE TOWN OF
LOS GATOS AMENDING THE ZONING ORDINANCE OF
THE TOWN CODE ESTABLISHING PERSONAL SERVICE
BUSINESS REGULATIONS IN SECTIONS 29.10.020, 29.20.185,
29.20.190 AND 29.60.320. Carried by a vote of 3 ayes. Ms McNutt
and Mr. Glickman voted no. (01.38)
6:02
PM
CONSENT ITEMS CONSENT ITEMS CONTINUED
ITEM 2
ELECTION
SERVICES FOR
BLOSSOM HILL
MANOR #11
PROPOSED
ANNEXATION
Motion by Mr. Pirzynski, seconded by Mr. Wasserman, that Council
adopt Resolution 2004-66 entitled, RESOLUTION OF TOWN OF
LOS GATOS REQUESTING SNATA CLARA COUNTY BOARD
OF SUPERVISORS TO AUTHORIZE REGISTRAR OF
VOTERS TO PROVIDE ELECTION SERVICES FOR A
SPECIAL ELECTION FOR THE PURPOSE OF ANNEXING
CERTAIN TERRITORY DESIGNATED AS BLOSSOM HILL
MANOR #11 TO THE TOWN OF LOS GATOS TO BE HELD
ON AUGUST 31, 2004; DETERMINING THE QUESTION TO
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TIME ITEM ACTION ON ITEM
Resolution 2004-66
BE SUBMITTED TO THE VOTERS; AUTHORIZING
REIMBURSEMENT FOR SAID SERVICES; APPROVING AN
IMPARTIAL ANALYSIS; AND AUTHORIZING AND
DIRECTING THE TOWN CLERK TO PUBLISH NOTICE AND
TAKE STEPS NECESSARY FOR THE ELECTION. Carried
unanimously. (02.26)
6:04
PM
VERBAL
COMMUNICATIONS
VERBAL COMMUNICATIONS
SPEAKER
HIGHWAY 9
SAFETY ISSUES
JoAnne Peth and Patrice Brill spoke for the Citizens for Safety on
Highway 9. They noted that people have been killed on this road and
asked for Council’s support and cooperation concerning the Highway
9 Study, preliminary grant, and community meetings regarding this
issue. The ladies submitted a petition asking the City of Monte Sereno
to take action on the situation signed by citizens who use that road.
They requested that the Los Gatos Town Council also consider this
petition.
Town Manager, Debra Figone, explained that the three communities
bordering this road are working together with CalTrans to address the
citizens’ concerns regarding traffic safety issues. She also noted the
Los Gatos was working on the specific location of the pedestrian
crosswalk at Massol and Highway 9.
6:08
PM
SPEAKER
SAFE ROUTES
TO SCHOOLS
Ray Davis spoke of pedestrian safety at crosswalks. Specifically at
Roberts Road and Blossom Hill, Massol and Highway 9, and other
areas on Highway 9. He was specific about using all mitigation
methods possible to ensure the safety of children using school access
routes, and to also take into consideration people with disabilities
using these crossings.
6:12
PM
PUBLIC HEARING
TOWN & AGENCY
PUBLIC HEARING
TOWN OF LOS GATOS AND REDEVELOPMENT AGENCY
ITEM 3
OPERATING AND
CAPITAL BUDGET
TOWN AND AGENCY OPERATING & CAPITAL BUDGETS
Mayor Glickman stated that this was the time and place duly noted
for public hearing to consider the Town of Los Gatos Proposed
Operating and Capital Budget for Fiscal Year 2004/2005 and the
Proposed Redevelopment Agency Budget for Fiscal Year 2004/2005.
(03.09)
6:18
PM
ITEM 3
BUDGET
FINANCE DIRECTOR
Finance Director, Steve Conway, spoke specifically on the following
items which appear in the Proposed Budget:
* Challenges from fluctuating State budget developments
* Challenges from the financial climate in Silicon Valley
* Addressing the budget on a five year forecast of revenues and costs
* Core services remain in place in Fiscal Year 04/05
* Presently the operating expenses are in line with revenues
* Noted the actions taken this year to maintain a balanced budget
* Use of one time revenue funds
* Possibilities of using reserves in the budget for one time
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TIME ITEM ACTION ON ITEM
expenditures
* Shift of ERAF funds, property tax ($400,000)
* COPS grant elimination ($200,000)
* Reduced reimbursements ($100,000)
6:35
PM
ITEM 3
BUDGET
FINANCE DIRECTOR
AND COUNCIL
DISCUSSION
Mr. Conway answered questions from Council:
* Readdressed the uncertainties within the economy and the policies
of the state budget impacts
* Spoke of the potential swap of vehicle license funds for property tax
* Explained the sources of one time revenues
* The status of the parking program was discussed
* Mid-year adjustments may be required in FY 04/05 after review of
local revenues
* Anticipation of reinstatement of state held funds
7:01
PM
ITEM 3
BUDGET
TOWN MANAGER
AND COUNCIL
DISCUSSION
Ms Figone addressed consolidated efforts with the League of
California Cities to ensure that specific local funds will be reinstated
to their communities and remain there. Cities are working diligently
toward placing this issue on the ballot for voter approval. There is
anticipation that this measure will pass. Town will cover shortfall with
one time contingency funds in expectation that its residential and retail
tax base will be reinstated. She noted that Council’s recommendations
would have sufficient ongoing revenues to support those services.
7:05
PM
PUBLIC HEARING
TOWN & AGENCY
PUBLIC HEARING
TOWN OF LOS GATOS AND REDEVELOPMENT AGENCY
7:18
PM
ITEM 3
BUDGET
PERFORMANCE
CUSTOMER
SATISFACTION
Assistant Town Manager, Pamela Jacobs, addressed performance
measures within the budget. She spoke of customer satisfaction and
methods of measuring that element. The work plans for establishing
this criteria were noted and the reports on the surveys are being
evaluated.
ITEM 3
BUDGET REPORTS
FROM EACH
DEPARTMENT
Town Manager Figone introduced the budget presentations from each
department. Council had time to question the assumptions and ask the
department heads how they are handling the reductions within the
budget that has been proposed.
ITEM 3
LIBRARY BUDGET
Peggy Conaway, Librarian, spoke on the Library reductions for the
year, the ability to remain open seven days a week, and the need to
reduce certain hours. She spoke of the severe cut to the acquisition
budget and presented the possibility of accepting donations to the
book collection. She presented different scenarios of hours of
operation and supported the public service benefits of the ongoing
history project. She also pointed out the very popular and well used
computer stations allowing access to the internet.
8:01
PM
ITEM 3
COMMUNITY
SERVICES BUDGET
Regina Falkner, Community Services Director, addressed issues
raised by Council. She spoke of the Community Development Block
Grants and their use within Human Services programs. She noted the
agreement negotiated by the Community Services Commission
between A Place For Teens and the Recreation Department. She
explained the service agreement between the Town and the Museums
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TIME ITEM ACTION ON ITEM
and the work with the Science Institute.
8:20
PM
ITEM 3
PARKS AND PUBLIC
WORKS BUDGET
Kevin Rohani, Town Engineer, spoke on the transferring of funds
and project accounting. He discussed fees, revenues and in-house
projects. He noted staff reductions and upcoming retirements. He
outlined the core services in this department and explained the grants
available for particular projects. He also explained the concept of
working smarter with fewer people and defined the Asset Management
System which will provide a great deal of information regarding a
project at the touch of a few computer keys.
8:20
PM
PUBLIC HEARING
TOWN & AGENCY
PUBLIC HEARING
TOWN OF LOS GATOS AND REDEVELOPMENT AGENCY
8:35
PM
ITEM 3
PARKS AND PUBLIC
WORKS BUDGET
Kevin Rohani, Town Engineer, continued speaking on the
performance measures and customer satisfaction feedback from efforts
within his shop. He discussed the street light maintenance program,
the ongoing focus on traffic calming in the neighborhoods and
continued work on the safe routes to schools projects.
DONATION TO THE
LIBRARY
Sandy Decker, Councilmember, announced that Marc Jensen had
just donated two books and $200 to the Library.
RECESS RECESS
Mayor Glickman called a ten minute recess.
8:53
PM
ITEM 3
POLICE
DEPARTMENT
BUDGET
Scott Seaman, Chief of Police, described the cuts in the Police
Department. He noted that the reduction in staff would cause some
service impacts but that the new technology within the department
would ensure more immediate information for the officers on patrol.
He noted the increase to impound fees and false alarm response fees.
ITEM 3
COUNCIL AND CHIEF
DISCUSSION
Chief Seaman addressed the following issues with Council:
* Mobile data computers maximizing the efforts on the streets
* Auto theft task force officer
* Further consideration of the parking program and use of way finding
signs to assist visitors and keep from writing so many tickets
* Use of courtesy tickets first and then review the needs and causes of
the tickets looking for ways to mitigate
* Loss of motorcycle officers and its relationship to traffic
enforcement
* Loss of patrol officers and impact on service
* Loss of canine units and the impacts
* Discussion of those impacts and ways to mitigate them and
reorganize to continue service in a different way
* Noted the Youth Commission as focusing on issues that the young
people are helping with
9:15
PM
ITEM 3
COMMUNITY
DEVELOPMENT
Bud Lortz, Community Development Director, spoke on the fee
increases and planning projects and then discussed the Economic
Vitality Plan and the need to fill the Redevelopment Manager position
and Assistant Community Development Director position. He spoke
of his shop being pro cost recovery wherever possible.
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TIME ITEM ACTION ON ITEM
9:20
PM
PUBLIC HEARING
TOWN & AGENCY
PUBLIC HEARING
TOWN OF LOS GATOS AND REDEVELOPMENT AGENCY
ITEM 3
MANAGER’S
DEPARTMENT
BUDGET
Jenny Haruyama, Administrative Analyst, spoke of the projections
outlined in the budget and focused on the Town’s Cable Services,
Town’s Marketing Project, and the MIS program and equipment. MIS
was discussed and the reductions and projects were reviewed.
Mayor Glickman asked that the expansion of the MIS responsibilities
be reviewed and that a report explain what programs the different
departments are using and what changes these programs are bringing.
9:27
PM
ITEM 3
HUMAN RESOURCES
BUDGET
Gary Rogers, Human Resources Manager, spoke on the defunding
of personnel in his office by 12 hours and the impact on core services
and key projects. He addressed the 20% increases in Workers
Compensation and in employee benefits. He also spoke of the
employee survey results and the planned ergonomics training.
ITEM 3
FINANCE
DEPARTMENT
BUDGET
Steve Conway, Finance Director, discussed personnel de-fundings
and the different options in keeping the finance counter open. He
noted the discretionary reductions within his office. New software
within the department was addressed along with the Pentamation
upgrades. He also discussed the process for going to bid for hiring our
auditing firm and noted the policies other cities used in obtaining their
auditors.
9:50
PM
ITEM 3
TOWN COUNCIL
TOWN CLERK
TREASURER
TOWN ATTORNEY
BUDGETS
Ms Haryama gave an overview of these departments:
* Town Council budget report and reduction impact was read into the
record
* Town Clerk budget was read and noted that the Clerk Administrator
and the Elected Clerk have been separated into two separate offices.
* Treasurer budget was read for the record
* Town Attorney budget was read and the key projects emphasized.
10:03
PM
ITEM 3
SPEAKER TO THE
PUBLIC HEARING
GRAND JURY
Ray Davis spoke concerning the Grand Jury Report regarding
Redevelopment Agency pass through funds to other agencies.
Ms Figone responded by explaining that the Town was eventually able
to convince the County to take back the funds they were supposed to
distribute to other agencies. It was then the County’s responsibility to
distribute those funds appropriately. She noted that these agencies are
not expected to pay interest to each other or try to calculate among
themselves the funding that is to come to them. It is the County’s
responsibility to use the appropriate means to do the calculations and
distributions.
10:10
PM
PUBLIC HEARING
TOWN & AGENCY
PUBLIC HEARING
TOWN OF LOS GATOS AND REDEVELOPMENT AGENCY
10:10
PM
ITEM 3
SPEAKER TO THE
PUBLIC HEARING
Lee Fagot addressed the Community Development Block Grant funds
and requested that Council keep them at the 2003-2004 level.
10:12
PM
HEARING CLOSED Mayor Glickman closed the public hearing.
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TIME ITEM ACTION ON ITEM
10:11
PM
ITEM 3
COUNCIL
DISCUSSION
COUNCIL DISCUSSION:
* Refund the Library at $35,000
* Restore funds to A Place for Teens at $3,000
* Restore the Los Gatos Museum Association $7,000
* Be unspecific when reviewing these budgets
* What would it take to keep the Library open
* Return with some further thoughts on these items
* Reassess the reserves
* There are other services losing funding beside these three
* Are there other options besides the General Fund
10:55
PM
ITEM 3
COUNCIL
CONSENSUS
Council Consensus to:
* To replace the grant funds to A Place for Teens
* That more analysis take place regarding the restoration of the
Museum funds
* That the Library be funded but with maybe more than they were
defunded after looking at what the needs for staying open are and what
would establish an appropriate funding for books.
* That Council give full support to the Police Department as they look
for other avenues to run their department
* To move forward with the resolution for the Operating Budget.
11:06
PM
ITEM 3
ADJOURNMENT
Mayor Glickman adjourned this evening’s meeting to a continued
meeting to be held on Tuesday, May 18, 2004 at 6:00 PM in the
Council Chambers.
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Town Council Minutes May 17, 2004
Redevelopment Agency Los Gatos, California
ATTEST:
Marian V. Cosgrove
Town Clerk
Secretary to the Redevelopment Agency
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