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M 01-20-98TOWN OF LOS GATOS CALIFORNIA TOWN COUNCIL/PARKING AUTHORITY JOINT REDEVELOPMENT AGENCY January 20, 1998/Minutes TOWN COUNCIL The Town Council/Parking Authority/Redevelopment Agency of the Town of Los Gatos met in the Council Chambers of the Town Hall, 110 East Main Street, at 8:36 p.m., Tuesday, January 20, 1998, in joint regular session. ROLL CALL Present:Randy Attaway, Joanne Benjamin, Steven Blanton, Jan Hutchins, and Mayor/Chairman Linda Lubeck. Absent:None. PLEDGE OF ALLEGIANCE Given by all in attendance. CLOSED SESSION Mayor Lubeck noted that Closed Session had not been held this evening. ARTS COMMISSION APPOINTMENTS (000.20) Mayor Lubeck announced that five applications had been received from M.E. Allari, David Breidenthal, Sol Carson, Mary Gillespie-Greenberg and Elke Groves for two vacancies on the Arts Commission. Voting was held and Mr. Breidenthal and Elke Groves were appointed to terms expiring 7/1/98 and 7/1/99. BOARD OF APPEALS APPOINTMENT (XX.20) Mayor Lubeck announced that one application had been received from Don Schallock for the one vacancy on the Board of Appeals. Voting was held and Mr. Schallock was reappointed to a term expiring 1/1/2000. HISTORIC PRESERVATION COMMITTEE APPOINTMENT (XXX.20) Mayor Lubeck announced that three applications had been received from Carol Jeans, Timothy Lundell and James Lyon for one vacancy on the Historic Preservation Committee. Voting was held and Mr. Lyon was appointed to a term expiring 8/1/98. TRAILS & BIKEWAYS COMMITTEE APPOINTMENTS (YY.20) Mayor Lubeck announced that seven applications had been received from Frank Bakony, Robert Delgado, Sandy Schramm, Pete Siemens, Jim Sugai, Joan Tabb and Mark Weiner for seven vacancies on the Trails and Bikeways Committee. Voting was held and Ms Schramm, Mr. Siemens, Mr. Sugai and Ms Tabb were appointed to terms expiring at various times. COMMENDATION FROM TOWN TO SUSAN GILMOUR (00.44) Mayor Lubeck presented a Town Commendation to Susan Gilmour for her service to the Town while TC:D10:MM012098 serving on the Town's Arts Commission. Ms Gilmour accepted her commendation and thanked the Council for the opportunity of having been able to serve the Town. TC:D10:MM012098 Town Council Minutes January 20, 1998 Redevelopment Agency Los Gatos, California SCHEDULE OF PUBLIC HEARINGS (01.01) Informational report regarding currently scheduled public hearings was received and filed. PLANNING COMMISSION/PLANNING DEPARTMENT MONTHLY STATUS REPORT (02.47) Informational report regarding activity of Planning Commission and Department was received and filed. CODE COMPLIANCE/QUARTERLY REPORT (03.47) Informational report from the Code Compliance Officer regarding abatement of code violations was received and filed. RATIFICATION OF PAYROLL/NOVEMBER-DECEMBER 1998 (04.V) Motion by Mrs. Benjamin, seconded by Mr. Blanton, that Council ratify the check registers for the payrolls of November 16 through November 29, 1997 paid on December 5, 1997; November 30 through December 13, 1997 paid on December 19, 1997; and December 14 through December 27, 1997 paid on January 2, 1998. The gross amount of these payrolls is $1,129,696.95. Carried unanimously. ACCOUNTS PAYABLE/RATIFICATION/JANUARY 1998 (05.V) Motion by Mrs. Benjamin, seconded by Mr. Blanton, that Council ratify the accompanying check registers for accounts payable invoices paid on January 2 and January 9, 1998 in the amount of $352,492.54. Carried unanimously. MINUTES OF NOVEMBER 24, 1997 (06A.V) Motion by Mrs. Benjamin, seconded by Mr. Blanton, that Council approve the Study Session Minutes of November 24, 1997 as submitted. Carried unanimously. MINUTES OF JANUARY 5, 1998 (06B.V) Motion by Mrs. Benjamin, seconded by Mr. Blanton, that Council approve the Minutes of January 5, 1998 as submitted. Carried unanimously. 9723 PROJECT/PLAYGROUND RENOVATION/RESOLUTION 1998-2 (07.35) Motion by Mrs. Benjamin, seconded by Mr. Blanton, that Council adopt Resolution 1998-2 entitled, RESOLUTION OF THE TOWN OF LOS GATOS APPROVING SPECIFICATIONS FOR PROJECT 9723-PLAYGROUND RENOVATION AND AUTHORIZE THE TOWN MANAGER TO EXECUTE AN AGREEMENT WITH C.B. CONSTRUCTION TO COMPLETE THE PROJECT IN AN AMOUNT NOT TO EXCEED $16,740. Carried unanimously. 9724 PROJECT/PLAYGROUND RENOVATION/RESOLUTION 1998-3 (08.35) Motion by Mrs. Benjamin, seconded by Mr. Blanton, that Council adopt Resolution 1998-3 entitled, RESOLUTION OF THE TOWN OF LOS GATOS APPROVING PLANS AND SPECIFICATIONS FOR PROJECT 9724-PLAYGROUND RENOVATION AND AUTHORIZE THE TOWN MANAGER TO EXECUTE AN AGREEMENT WITH ROSS RECREATION COMPANY TO COMPLETE THE PROJECT IN AN AMOUNT NOT TO EXCEED $32,981. Carried unanimously. TC:D10:MM012098 Town Council Minutes January 20, 1998 Redevelopment Agency Los Gatos, California RTSOP/REGIONAL TRAFFIC SIGNALIZATION OPERATIONS PROGRAM (09.40) TRAFFIC SIGNAL COORDINATION RE-TIMING PROJECT/RESOLUTION 1998-4 Motion by Mrs. Benjamin, seconded by Mr. Blanton, that Council adopt Resolution 1998-4 entitled, RESOLUTION OF THE TOWN OF LOS GATOS APPROVING PLANS AND SPECIFICATIONS FOR "RTSOP" SIGNAL COORDINATION AND RE-TIMING. Carried unanimously. LOS GATOS BOULEVARD 16212/ANDERSON CHEVROLET/RESOLUTION 1998-5 (10.09) Motion by Mrs. Benjamin, seconded by Mr. Blanton, that Council adopt Resolution 1998-5 entitled, RESOLUTION OF THE TOWN OF LOS GATOS ACCEPTING WORK OF LEXOR BUILDERS, INC. 16212 LOS GATOS BOULEVARD AND AUTHORIZING THE TOWN MANAGER TO EXECUTE CERTIFICATE OF ACCEPTANCE AND NOTICE OF COMPLETION FOR RECORDING BY TOWN CLERK. Carried unanimously. LOS GATOS BOULEVARD 16330/CALVARY CHURCH/RESOLUTION 1998-6 (11.09) Motion by Mrs. Benjamin, seconded by Mr. Blanton, that Council adopt Resolution 1998-6 entitled, RESOLUTION OF THE TOWN OF LOS GATOS GRANTING IN PART AND DENYING IN PART AN APPEAL OF A PLANNING COMMISSION DECISION AND REMANDING IN PART AN APPLICATION FOR A TIME EXTENSION FOR AND MODIFICATION OF A CONDITIONAL USE PERMIT AND ARCHITECTURAL AND SITE APPROVAL FOR THE DEMOLITION OF AN EXISTING EDUCATIONAL AND RESIDENTIAL BUILDING, CONSTRUCTION OF A NEW EDUCATION MINISTRY AND MULTI-PURPOSE GYMNASIUM BUILDING, REMODELING OF EXISTING FACILITIES, AND EXPANSION OF THE PARKING LOT ON PROPERTY IN THE R-1:8 ZONE. Carried unanimously. PARKS COMMISSION/ONE RESIDENT OF MONTE SERENO/ORDINANCE 2039 (12.20) Motion by Mrs. Benjamin, seconded by Mr. Blanton, that Council adopt Ordinance 2039 entitled, ORDINANCE OF THE TOWN OF LOS GATOS AMENDING ARTICLE II, SECTION 19.20.015(a) OF THE TOWN CODE ALLOWING ONE (1) MEMBER OF THE PARKS COMMISSION TO BE A RESIDENT OF MONTE SERENO. Carried unanimously. VERBAL COMMUNICATIONS Parking Yellow Zones: Shirley Henderson, 264 Los Gatos Boulevard, questioned a parking ticket issued early in the morning in a yellow zone by her store. It was noted that our Town Code restricts parking in the yellow zones from 9 a.m. to 6 p.m. and there is a possibility that the ticket was given in error. The question will return to the Police Department for follow up. LARK AVENUE 16673/PLANNED DEVELOPMENT/ZONE CHANGE HEARING (13.09) Mayor Lubeck stated that this was the time and place duly noted for public hearing to consider report from Planning Commission on approval of a Planned Development Application to change the zone from R-1:8 to RM:5-12 PD to construct 24 residential units. Development application DEV-96-4. Negative Declaration Application ND-96-15. No significant environmental impacts have been identified as a result of the project and a Negative Declaration is recommended. Property location: 16673 Lark Avenue. Property Owner: Yuki Farms. Applicant: Cupertino Development Corporation. TC:D10:MM012098 Town Council Minutes January 20, 1998 Redevelopment Agency Los Gatos, California HEARINGS CONTINUED LARK AVENUE 16673/PLANNED DEVELOPMENT/CONT. The following people from the audience spoke to this issue: Joan Tabb, 14930 Oka Road, asked questions concerning the development regarding any changes since the last meeting and the availability to trails from this project. Larry Guy, 109 Altura Vista, representing Cupertino Development Corp., explained that the houses were set back 50 feet or twice the distance required from Lark. The front portion of the design is a one story element that comes forward with a porch facing Lark, while the second story is recessed with an inclining roof. This style of home can be studied further in Architecture and Site application to reflect a one story element being asked for at this time. He asked that the zoning on the property be approved tonight for seven units to the acre. Roger Griffin, Paragon Design Group, architect for the project, spoke of the original eight units planned for the street side location which has been reduced to six units. The wider units have a more single unit residential appearance. Landscaping is planned to remain in place if future dedication of road occurs. This becomes a pedestrian, park like improvement on Lark Ave. compared to the wood rear yard fencing and weeds across the street. No one else from the audience addressed this issue. Council Comments: Mr. Attaway, Mrs. Benjamin and Mr. Hutchins noted the following issues: 1.Too much mass, and height for the scale of the site and surrounding area, as it relates to the view from Lark Ave. 2.The reduction of the number of units has not resulted in additional open space but in larger buildings. 3.There are no single story units. 4.There is insufficient landscaping on Lark. 5.At present there is too much concrete with Lark Ave, the sidewalk and the project street and driveway, and not enough landscaping. 6.The buildings should be moved back an additional five feet. 7.Normal set backs are 25 feet. This development is only 20 feet back. 8.Needs a more open appearance from Lark Ave., or what is considered the front. 9.The work in the interior, rear and side of the project is acceptable. 10.The work with the trail system is good. 11.Need clarity for how this project will look from Lark Ave. Mr. Blanton and Mrs. Lubeck approved the project as follows: 1.The set back of 30 feet seems sufficient from Lark Ave. 2.The project road, the sidewalk, the landscape strip, a street and driveway give appropriate set backs. 3.Original project had 24 units and has been reduced to 17 market rate units, and 2 BMPs. 4.This is a PD Application not Architecture and Site Application, and there is still time to discuss mass and scale at the next step. Motion by Mr. Blanton, seconded by Mr. Attaway, to close the public hearing. Carried unanimously. TC:D10:MM012098 Town Council Minutes January 20, 1998 Redevelopment Agency Los Gatos, California HEARINGS CONTINUED LARK AVENUE 16673/PLANNED DEVELOPMENT/CONT. Motion by Mr. Blanton, seconded by Mrs. Lubeck, to make the Negative Declaration. Motion was withdrawn by both the maker and seconder, due to lack of support during discussion. Motion by Mr. Blanton, seconded by Mrs. Benjamin, to reopen the public hearing. Carried unanimously. Speaker: Larry Guy, 109 Altura Vista, would prefer to build detached single family homes. His directions from the Town were to build from 5-12 PD units to the acre. He believes the overall look of the project and the adherence to specific requests have been successful and satisfactory. Additional Council Comments: 1.Move the units back from Lark. 2.Break up the mass on Lark. 3.Return with some alternatives that Council can see. 4.Try one or two, one story units. 5.Possibly delete one more unit. 6.Detach or leave space between units. 7.Use more greenery on Lark. Possibly at the expense of greenery in the rear. 8.Have less hardscape on Lark frontage. 9.Cantilever the roof line to appear one story. 10.The Town's normally required space between homes is 16 feet. 11.Attached homes could work if there was sufficient open space between the next units. Motion by Mrs Lubeck, seconded by Mr. Attaway, to continue this hearing to Tuesday, February 17, 1998. Carried unanimously. SUBDIVISION REGULATIONS/INCORPORATED IN ZONING REGULATIONS (14.46) AMEND TOWN CODE/ZONING ORDINANCE AMENDMENT A-97-0003 HEARING Mayor Lubeck stated that this was the time and place duly noted for public hearing to consider amending the Town Code to incorporate Chapter 24 )Subdivision Regulations) into Chapter 29 (Zoning Regulations), Zoning Ordinance Amendment A-97-0003. This matter will not have a significant impact on the environment, and is, therefore, exempt from the requirement of the California Environmental Quality Act. Applicant: Town of Los Gatos. There was no one from the audience to address this issue. The Town Clerk read the title of the wrong ordinance and requested that Council readdress this issue. The following motions are the second set of motions regarding this item. Motion by Mr. Blanton, seconded by Mrs. Benjamin, to close the public hearing. Carried unanimously. The Town Clerk read the Title of the Proposed Ordinance. TC:D10:MM012098 Town Council Minutes January 20, 1998 Redevelopment Agency Los Gatos, California HEARINGS CONTINUED SUBDIVISION REGULATIONS/INCORPORATED IN ZONING REGULATIONS/CONT. Motion by Mrs. Lubeck, seconded by Mr. Attaway, to waive the reading of the Proposed Ordinance. Carried unanimously. Motion by Mrs. Lubeck, seconded by Mr. Attaway, to make the finding that Zoning Ordinance Amendment A-97-003 is consistent with the General Plan. Carried unanimously. Motion by Mrs. Lubeck, seconded by Mr. Attaway, that Council introduce Draft Ordinance entitled, ORDINANCE OF THE TOWN OF LOS GATOS AMENDING THE ZONING ORDINANCE OF THE TOWN CODE TO INCORPORATE DESIGN STANDARDS AND REGULATION FORM THE SUBDIVISION ORDINANCE. Carried unanimously. HISTORIC PRESERVATION COMMITTEE/PROCEDURES & DUTIES/ORDINANCE (15.46) Mayor Lubeck stated that this was the time and place duly noted to consider amending the Town Code to better clarify the procedure for historic preservation, and the duties of the Historic Preservation Committee. Zoning Ordinance Amendment A-93-6. This matter will not have a significant impact on the environment and is therefore exempt from the requirement of the California Environmental Quality Act. Applicant: Town of Los Gatos. There was no one from the audience to address this issue. The Town Clerk read the title of the wrong ordinance and requested that Council readdress this issue. The following motions are the second set of motions regarding this item. The Town Clerk read the Title of the Proposed Ordinance. Motion by Mrs. Lubeck, seconded by Mr. Hutchins, to waive the reading of the Proposed Ordinance. Carried unanimously. Motion by Mrs. Lubeck, seconded by Mr. Hutchins, to make the finding that Zoning Ordinance Amendment A-93-6 is consistent with the General Plan and Downtown Specific Plan. Carried unanimously. Motion by Mrs. Lubeck, seconded by Mr. Hutchins, that Council introduce Draft Ordinance entitled, ORDINANCE OF THE TOWN OF LOS GATOS AMENDING THE ZONING ORDINANCE OF THE TOWN CODE TO BETTER CLARIFY THE PROCEDURES FOR HISTORIC PRESERVATION AND THE DUTIES OF THE HISTORIC PRESERVATION COMMITTEE. Carried unanimously. SIGN REPLACEMENT PROGRAM/CENTRAL BUSINESS DISTRICT (16.46) Kristine Syskowski, Town Planner, presented issues and ideas concerning a Town Sign Replacement Program. Council considered the information and requested that staff continue with this study and take the following suggestions from Council discussion: * That signing be made consistent throughout Town. * That there be fewer and more consistent parking zones. * That the painted curbs, (red, blue, green, yellow and white,) have their significance and times identified in writing on the curb itself. TC:D10:MM012098 Town Council Minutes January 20, 1998 Redevelopment Agency Los Gatos, California SIGN REPLACEMENT PROGRAM CONT: Council comments continued: * Dark Green background with white letters seemed the easiest to read for street signs. * Welcome to Historic Downtown Los Gatos with an icon was acceptable and especially needed at the south exit by Wood Road and the bus depot. * Renumbering of the parking lots in a logical order is desirable. * All Commissions, Boards and Committees, The Downtown Streetscape Committee and the Community should be asked to review this report and offer comments. * A consensus should be arrived at by budget time so it can be included in the CIP for next year. FLOOR AREA RATIO/FAR/ON SLOPED LOTS/RESOLUTION 1998-7 (17.27) Mayor Lubeck stated that this was the time and place duly noted to consider Planning Commission recommendations to adopt a resolution amending the residential development standards to include wording about floor area ratio (FAR) on sloped lots. Motion by Mr. Attaway, seconded by Mr. Blanton, that Council adopt Resolution 1998-7 entitled, RESOLUTION OF THE TOWN OF LOS GATOS AMENDING THE RESIDENTIAL DEVELOPMENT STANDARDS FOR SINGLE FAMILY AND TWO FAMILY DWELLINGS IN ALL ZONES EXCEPT RC AND HR. Carried unanimously. PLANNING COMMISSION APPOINTMENTS (18.20) Motion by Mr. Hutchins, seconded by Mr. Blanton, that Council confirm the terms of three Planning Commissioners as follows: Sandy Decker term to expire 1/31/02; Joe Pirzynski term to expire 1/31/02; and Paul Bruno term to expire 1/31/00. Carried unanimously. SANTA CLARA VALLEY WATER COMMISSION REPRESENTATIVES (19.20) The assigned representatives and other councilmembers have conflicting schedules to be able to attend these daytime meetings. The representatives to the Santa Clara Valley Water Commission will remain as originally appointed and if they are unable to attend, Council alternates will be called and asked if they will be able to attend one of the meetings. COUNCIL COMMITTEE REPORTS: Linda Lubeck reported on the newly formed West Valley Cities Solid Waste Joint Powers Authority and its first organizational meeting at which the contract negotiations binders were distributed and Jillian Mirand was appointed Chair and Mrs. Lubeck was appointed Vice Chair. Randy Attaway reported on the Emergency Preparedness Committee and the suggestion of the new Director. The request had been for the Director to meet with each Councilmember seperately, one on one, instead of meeting as a single public entity. This did not seem appropriate to Mr. Attaway. ADJOURNMENT Mayor Lubeck adjourned this evening's meeting at 10:33 p.m. ATTEST: Marian V. Cosgrove, Town Clerk TC:D10:MM012098