M 06-08-87TOWN OF LOS GATOS CALIFORNIA
TOWN COUNCIL/PARKING AUTHORITY AGENDA
JUNE 8, 1987
TOWN COUNCIL
The Town Council/Parking Authority met in the Council Chambers of the Town Hall at
7:35 p.m., in regular scheduled session.
ROLL CALL:
PRESENT:Joanne Benjamin,Eric D. Carlson, Robert L. Hamilton and Brent
N.Ventura.
ABSENT:Thomas J. Ferrito and Mr. Hamilton.
Mr. Hamilton arrived at the meeting at 7:40 p.m.
PLEDGE OF ALLEGIANCE
Given buy all in attendance.
CLOSED SESSION REPORT
Attorney Levinger stated Closed Session was held at the close of the June 1st, 1987
meeting and discussed was held pursuant to Government Code Section 54956.8 the
acquisition of property at 20 Gray's Lane, negotiation with Charles Kilian and there is no
report on that discussion. Pursuant to Government Code Section 54956.9 (c) Institution
of Litigation regarding the HVAC System, there is no report from that discussion. Labor
relations was, also discussed and there is no report.
Prior to this evenings meeting Council met in Closed Session and discussed Labor
relations and there is nothing to report on that discussion.
Mr. Hamilton arrived at 7:40 p.m.
VERBAL COMMUNICATIONS
Mr. Ron Gates, President of the Los Gatos Chamber of Commerce, presented copies of
the 1987 Centennial Edition of the Los Gatos Guide and Chamber of Commerce
membership directory to each of the Council members. Mayor Ventura thanked the
Chamber for a job well done with regard to the publication of the directory.
Susan Zoellner, 240 Harding Avenue, spoke on letter she had submitted regarding
speed control devices being placed on Harding Avenue and was requesting that a
public hearing be scheduled for the installation of such devices. It was noted that this
public hearing could be scheduled for July 20, 1987.
BUDGET 1987-88
Town Manager provided an oral summary report on the budget process. Stating there
have been changes made to attempt to make the document easier to read and more
thorough than it has been in the past. town Manager answered questions of
Councilmembers.
COUNCIL BUDGET
Mrs. Benjamin question the duplication of Council materials and feels there should be
no increase in materials budget and reduce the amount of duplication. Further
discussion was held and Mrs. Benjamin moved to keep materials budget to $15,700.00.
Mr. Carlson seconded. Carried by vote of three ayes. Mayor Ventura voting no. He
feels Council does not have any information as to just what that does and just does not
want to be in the position where Council can't get the information out, when it's
requested, because of a budget limit.
TREASURER'S BUDGET
It was noted that the Town Treasurer has requested that discussion on his budget be
continued to June 9, 1987.
TOWN CLERK'S BUDGET
Discussion was held and no changes were made on the Clerk's proposed budget.
TOWN ATTORNEYS BUDGET
Town Attorney Levinger spoke on supplemental material information with regard to
anticipated additional expenditure for recodification of the Town Code. It is not listed for
the Attorney's budget but in the Town Administration budget. Discussion was held on
outside Counsel. Mr. Carlson stated he feels the indicator's not showing what is
happening and questioned what it is that is causing expenses to go up. Ms. Levinger
explained the cost of outside Counsel. Mr. Hamilton stated he felt there needs to be
more tracking and wants to know the cost figure for outside Counsel. It was consensus
of Council the need for more indicators, one for outside counseling and one for
temporary or part time employees. Discussion was held and it was noted Council
needs more information before approving this budget.
MANAGER'S BUDGET
Discussion was held on hiring of new employees, whereby it was consensus of Council
that they wished to be informed before there is any hiring or any transferring of money.
Manager explained the recruiting and the filling of a position. Discussion was held on
indicators as shown and Manager answered questions of Council.
GENERAL TOWN ADMINISTRATION
Town Manager answered questions of Council.
PLANNING BUDGET
Mr. Bowman answered questions of Council. Explained standards that Planning is
working on at this time and the possibility of holding seminars for developers. After
further discussion Mrs. Benjamin moved to delete the amount of $20,000.00 established
for preparation os Historic Resource Inventory. Feels this can be done by volunteers;
by Community Services Commission or by College students. Mr. Carlson seconded.
Carried by vote of three ayes. Mr. Ferrito was absent and Mayor ventura voted no.
Discussion was held on the $40,000.00 budgeted for the Route 85 Specific Plan. Mrs.
Benjamin questioned the need of this plan, at this time. She feels to have a study done
now is not feasible. This will not come about for 5 or 6 years and things can change
over the years and moved to delete $40,000.00 as requested. Mr. Carlson seconded.
Carried by vote of four ayes. Mr. Ferrito was absent. Mr. Hamilton moved to have
Planning, Building and Engineers offices to be open from 8 a.m. to 5 p.m. Motion died
for lack of a second. Mr. Bowman explained the need for office to be closed in the
mornings. Discussion was held on this and after further discussion it remained that the
Planning would be opened only from 1:00 p.m. to 5:00 p.m. Mrs. Benjamin moved to
have information be posted on the outside doors, with a checklist that people may pick
up, informing them what is needed and the time the offices are open. Mr. Carlson
seconded. Carried by vote of three ayes. Mr. Hamilton voting no and Mr. Ferrito was
absent.
BUILDING BUDGET
Discussion was held on inspection of Secondary dwelling units. Mayor Ventura
questioned indicators, stating he would like to have a track of handicapped access
plans that are reviewed and how many of those get to Council on appeal. Manager
explained that was shown on page 62 but would add another indicator to show "Number
of appeals".
ENGINEERING BUDGET
Discussion was held and Mr. Zapf answered questions of Council and no changes were
made.
LIBRARY BUDGET
Librarian J. Schmuck answered questions of Council regarding increase of budget
stating this is attributable to extensive use of the Library. Mrs. Benjamin spoke on the
need for more space for the Library as there is no book shelve space available at this
time.
PARKS, FORESTRY & MAINTENANCE BUDGET
Director Bryant spoke to Council regarding additional program for repair of sidewalks,
curbs and gutters. After further discussion Mrs.Benjamin moved to approve Addition A
in sidewalk maintenance which include $22,850.00 costs for repair and replacement of
damaged sidewalks, curbs and gutters in Cherrystone Drive area. Mr. Carlson
seconded. Carried by vote of four ayes Mr. Ferrito was absent. Mrs. Benjamin moved
to approve Addition B which includes $24,950.00 costs for repair and replacement of
damage sidewalks, curbs and gutters in Live Oak Manor Area. Mr. Hamilton seconded.
Carried by vote of three ayes. Mr. Ferrito was absent and Mayor Ventura abstained
from voting as he lives in that area. Addition C was not approve for this year.
Discussion was held on recycling and cost recovery. Mr. Bryant answered questions of
Council on this issue. There was discussion was held on possible curbside recycling.
Manager explained this is being looked into right now with Green Valley Disposal and
the surrounding cities. Mr. Bryant to furnish Council with report regarding vandalism in
Parks. Mr. Bryant answered questions regarding contractual service and outage of
street lights and servicing of same. Discussion was held regarding street sweeping and
Mr. Hamilton requested documents of areas swept and would like to have an outline of
zones and streets swept.
RECESS
Mayor declared a recess, meeting reconvened at 10:00 p.m.
POLICE BUDGET
Police Chief Acosta presented supplemental information regarding services and
responses by Police Officers. Discussion was held on target of indicators. Mrs.
Benjamin stated she felt it is to high and needs to decrease. Discussion was held on
alcoholic related collisions. No further changes made.
ADJOURNMENT
Mayor declared the meeting adjourned at 10:35 p.m. to be continued June 9, 1987 at
7:30 p.m.
ATTEST:
Rose E. Aldag
Town Clerk