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M 06-09-87TOWN OF LOS GATOS CALIFORNIA TOWN COUNCIL/PARKING AUTHORITY AGENDA JUNE 9, 1987 TOWN COUNCIL The Town Council/Parking Authority met in the Council Chambers of the Town Hall at 7:38 p.m. in a continued regular session. ROLL CALL PRESENT:Eric D. Carlson,Robert L. Hamilton and Mayor Brent N. Ventura. ABSENT:Joanne Benjamin, and Thomas J. Ferrito. PUBLIC HEARING 87/88 BUDGET The School District request for resurfacing of the high school tennis courts. Gene Goldberg, Los Gatos-Saratoga Recreation Department, spoke on the need to resurface the courts and answered questions regarding combining the maintenance of the courts with other Town parks. The Recreation Department is allocating $5,000.00 for the tennis court resurfacing and the School is requesting $10,650.00. Robert Bryant, Parks, Forestry, & Maintenance Department, answered Council questions regarding combining this project with other Town projects. Discussion was held on whether the Recreation Department and the High School would consider funding the Town in the amount they have budgeted so the Town would be the prime contractor instead of the Town giving the money to the Recreation Department. Chamber of Commerce request for fund. Steve Friedman, Chamber member, spoke on the funding request for an economic study of the Town so the Chamber could provide better information services to residents and visitors to Los Gatos. Sue LaForge also spoke on the parking issue. KCAT request for funding. Mayor Ventura stated, for the record, he is Director on the KCAT Board of Directors and will abstain from voting. Dan Wyman, member of KCAT Board, spoke on the funding request in the amount of $22,500.00 to get KCAT back on the air. How much air time will $22,500.00 give? It should buy approximately 10 hours per week. They are requesting 1/3% of cable TV franchise revenue from Los Gatos and also Monte Sereno. Other sources of funding are: fund raiser to raise $4,000.00; continued utility grant of $2,500.00; business community underwriting $1,500.00; and 2% of cable franchise revenue is currently being funded by Los Gatos. Diane Carlson, KCAT Board member from the School District, spoke on the goals and needs of the station. She stated "Budget A: buy staff person that allows the facility to be utilized. "Budget B" allows for station programming, allows for promotion and publicity to get more funds and canned programming. Council wants to manage the Manager towards a goal of having the station on the air. Production is not the main goal. Youth Activities funding. Jan Willoughby, parent in the community, spoke on the four option of the proposal for establishing teen programs, activities and the creation of a teen center in Los Gatos. Requesting to fund a director to work with the Recreation Department, and civic organizations to involve teens in activities on friday and saturday evenings because the teenagers have nothing to do in Town. Mr. Goldberg, Recreation Department, stated they would be happy to work with the Town, in any way, in developing the type of program that the youth want. The teens need to set the program for themselves. Chris Cook and Jason Logan read a letter written by Jacon Bowman in support of a teen center. Chris Cooks stated the teens feel the Town's philosophy is passive resistance against change. Kristen Ravenscroft, Stacy Haas, and others spoke in support of a teen center. Mayor Ventura commented that he understood why the youths felt a certain amount of hostility and abandonment; but he feels the Town does recognize the youth achievements and contributions to the community. Youth input and participation is the best way to resolve the problem. The Town wants to work with the youths, to address their needs as the Town has invested substantially in programs to meet those needs already. San Jose Symphony request for funding. Mr. Carlson stated he would not be voting on this issue do to a possible conflict of interest. Mimi Carlson, member of the San Jose Symphony, requested a grant of $15,000.00 to fund the "in school program". This program introduces the students to the different section of the orchestra. The $15,000.00 breaks down to $3,000.00 per school. The Town Manager reported one of Council's policies is to have operating revenues match operating expenditures and the budget has a cushion of about $39,000.00. $16,000.00 was cut from the various budgets last evening and could be added to the $39,000.00 for a total of $55,000.00. All the requests received this evening have merit. Council discussed funding possibilities of this evening requests. KCAT funding request. Consideration for the KCAT funding will be taken up when all Council members are present. Mr. Carlson stated he felt it would be well to consider an extra $7,000.00 for KCAT if the Board would revise the current budget to show the goal is provide 10 hours of air time; what they think it might be; what they would do, should they be successful in fund raising, on how the money would be spent. So Council would have a plan to see what Council would get for the money they are putting in. Tennis Courts funding. Mr. Carlson moved to allocate $10,600.00 assuming the High School and the Recreation Department will give the Town, their allocated money. Then the Town contracts for the resurfacing and if the Town can get a better bid the savings is to go the Town. Mr. Hamilton seconded. Carried by a vote of three ayes. Mrs. Benjamin and Mr. Ferrito were absent. Chamber of Commerce request for funding. Mr. Hamilton moved to continue this to the first quarter budget review and reconsider funding for the Chamber of Commerce economic study at that time. Mr. Carlson seconded. Carried by a vote of three ayes. Mrs. Benjamin and Mr. Ferrito were absent. Youth Activities funding. Mr. Carlson requested an action plan and they should do something rather than study things. He feels the Youth Commission together with the staff member should start the activity of youth coordinating. Mayor Ventura feels there is a need for a Youth Activities Coordinator and the question is whether the Coordinator should be a volunteer or a paid staff person. Mr. Hamilton proposed to fund youth activities coordinator for one quarter (summer months) and review at the end of the quarter to see if there was an impact or whether or not this is the right thing to do. Mayor Ventura feels there needs to be more than a quarter to get a performance record to evaluate. Should provide the minimal amount necessary to allow the Recreation Department to coordinate with the Youth Commission, Community Services Commission and take primary responsibility to become the center for information for youth activities coordination. The money given to the Recreation Department could be used for youth activities coordination and the Town should provide more money either from an existing youth program or from the General Fund and allow the program to operate on a one year basis and evaluate the program at budget time next year. Mayor Ventura moved to direct staff to contact the Recreation Department regarding allocating up to $15,000.00 for the establishment of a Youth activities Coordinator to work in conjunction with the Town's Youth Commission and staff and report back. Mr. Hamilton seconded. Carried by a vote of three ayes. Mrs. Benjamin and Mr. Ferrito were absent. Mr. Carlson moved to transfer the $2,000.00 reallocated from the Federal Government to the Community Services Budget and hold a public hearing. Mr. Hamilton seconded. Carried by a vote of three ayes. Mrs. Benjamin and Mr. Ferrito were absent. The Town Manager reported the Community Development Block Grants public hearing is required for next fiscal years funding. This was done by a consensus motion by the Council. Town Attorney's Budget. The Town Attorney presented Council with a breakdown of expenditures for contractual litigation services in the 1986/87 budget. There was discussion on the $6,000.00 for eight secondary dwelling unit litigations and the increase in the cost of litigation. It was consensus of Council to add two indicators to the Attorney's budget. 1. The number of secondary dwelling unit action be limited to eight. 2. No more than 15% of the Attorney's budget be used for outside attorney's fees. Town Treasurer's Budget. The Town Treasurer, Nogah Bethlahmy, reported on the duties and costs of his department; the need to increase the hours and salary of the Deputy Treasurer; need for a PC in Treasurer's office; and either increase the Treasurer's salary now or around the next election. Mayor Ventura declared the meeting adjourned at 11:00 p.m. ATTEST: Rose E. Aldag Town Clerk