Staff Report
PREPARED BY: LISA PETERSEN
Town Engineer
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Parks and
Public Works Director
110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 03/05/2019
ITEM NO: 2
DATE: FEBRUARY 28, 2019
TO: MAYOR AND TOWN COUNCIL
FROM: LAUREL PREVETTI, TOWN MANAGER
SUBJECT: AUTHORIZE THE TOWN MANAGER TO NEGOTIATE AND EXECUTE AN
AGREEMENT WITH THE CITY OF CAMPBELL FOR THE PAVEMENT
RESURFACING AND COST SHARING OF DUAL JURISDICTION STREET SECTIONS
IN A FORM ACCEPTABLE TO THE TOWN ATTORNEY.
RECOMMENDATION:
Authorize the Town Manager to negotiate and execute an agreement with the City of Campbell
(Attachment 1) for the pavement resurfacing and cost sharing of dual jurisdiction street sections in
a form acceptable to the Town Attorney.
BACKGROUND:
The Town’s adopted Fiscal Year (FY) 2018/19-2022/23 Capital Improvement Program (CIP) Budget
designates funding for the Town’s Street Repair and Resurfacing Program. This program allows for
street rehabilitation activities throughout the Town to enhance vehicular safety and maintain the
roadway infrastructure in Los Gatos.
DISCUSSION:
The City of Campbell is designing a large asphalt overlay project on Winchester Boulevard. The
overlay area includes Winchester Boulevard between Division Street and Knowles Dri ve. This
section has dual jurisdiction between the City of Campbell and Town of Los Gatos with each
jurisdiction owning half of the roadway.
PAGE 2 OF 3
SUBJECT: AUTHORIZE THE TOWN MANAGER TO NEGOTIATE AND EXECUTE AN
AGREEMENT WITH THE CITY OF CAMPBELL FOR THE PAVEMENT RESURFACING
AND COST SHARING OF DUAL JURISDICTION STREET IN A FORM ACCEPTABLE TO
THE TOWN ATTORNEY
DATE: FEBRUARY 28, 2019
S:\COUNCIL REPORTS\2019\03-05-19\Reimbursement Agreement - City of Campbell\Staff Report final.docx 2/28/2019 12:11 PM LP
DISCUSSION (continued):
Campbell has offered to include the Town half in their project if the Town will reimburse Campbell
for the project costs associated with the Town’s section. The Town’s roadway section has a
current PCI of 55 and is in danger of dropping into the “Poor” pavement condition category.
Paving the full width of the street between Division Street and Knowles Drive in a cooperative
manner with the City of Campbell is an economical approach to paving the road and desirable to
prevent the pavement from degrading at different rates. In addition, including the Town’s small
section of pavement with Campbell’s larger overlay project will provide significant cost benefits to
the Town as unit bid prices are lower on large quantity projects.
Staff is requesting the Council authorize the Town Manager to enter into a reimbursement
agreement with the City of Campbell to allow for reimbursement of this work. The
reimbursement agreement is for a not to exceed amount of $130,000 which will cover the cost of
the pavement work within the Town on this stretch of Winchester Boulevard and City of Campbell
staff time.
CONCLUSION:
Staff recommends that the Town Council authorize the Town Manager to negotiate and execute
an agreement with the City of Campbell for the pavement resurfacing and cost sharing of dual
jurisdiction street sections in a form acceptable to the Town Attorney.
COORDINATION:
This project has been coordinated with the Finance Department.
FISCAL IMPACT:
The following table highlights that sufficient funds exist for this reimbursement agreement with
the City of Campbell. Funds would come from the Town’s Street Repair & Resurfacing project.
PAGE 3 OF 3
SUBJECT: AUTHORIZE THE TOWN MANAGER TO NEGOTIATE AND EXECUTE AN
AGREEMENT WITH THE CITY OF CAMPBELL FOR THE PAVEMENT RESURFACING
AND COST SHARING OF DUAL JURISDICTION STREET IN A FORM ACCEPTABLE TO
THE TOWN ATTORNEY
DATE: FEBRUARY 28, 2019
S:\COUNCIL REPORTS\2019\03-05-19\Reimbursement Agreement - City of Campbell\Staff Report final.docx 2/28/2019 12:11 PM LP
FISCAL IMPACT (continued):
Street Repair & Resurfacing
Project 811-9901
Budget Costs
GFAR $ 2,907,000
Gax Tax $ 1,503,981
Total Budget $ 4,410,981
FY 18/19 Prior Commitments (Expenditures + Encumbrances) $ 746,153
Rubber Cape Seal Project approved $ 1,053,800
Project Construction (Including Contingencies) $ 2,452,800
*Reimbursement Agreement with City of Campbell $ 130,000
Total Expenditures $ 4,382,752
Remaining Balance $ 28,229
*Actions recommended in this report.
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA and is Categorically Exempt [Section 15301(c) Existing
streets, sidewalks, trails and similar facilities]. A Notice of Exemption has been filed.
Attachment:
1. Agreement, includes Exhibits A-C