Staff Report TC
110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 06/06/2017
ITEM NO: 2
DRAFT
MINUTES OF THE TOWN COUNCIL MEETING
MAY 16, 2017
The Town Council of the Town of Los Gatos conducted a Regular Meeting on Tuesday, May 16,
2017, at 7:00 p.m.
MEETING CALLED TO ORDER AT 7:00 P.M.
ROLL CALL
Present: Mayor Marico Sayoc, Vice Mayor Rob Rennie, Council Member Marcia Jensen, Council
Member Steve Leonardis, Council Member Barbara Spector.
Absent: None
PLEDGE OF ALLEGIANCE
Haley Clawsie led the Pledge of Allegiance. The audience was invited to participate.
PRESENTATIONS
Mayor Sayoc presented a Small Business, Big Applause Commendation to Black Cat Hats.
Aileen Larson thanked the Town for their support.
CLOSED SESSION REPORT
Robert Schultz, Town Attorney, stated Council met in Closed Session as duly noted on the
agenda and there is no report.
COUNCIL/TOWN MANAGER REPORTS
Council Matters
- Council Member Steve Leonardis stated he attended the West Valley Sanitation District
(WVSD) Board of Directors meeting, and the Council Finance Committee meeting.
- Council Member Marcia stated she had nothing to report.
- Mayor Marico Sayoc stated she attended the US Service Academy graduation with Vice
Mayor Rennie, the Leadership Los Gatos graduation, and the Cities Association meeting.
- Vice Mayor Rob Rennie stated he attended the Council Finance Committee meeting, the
Business of Local Energy Symposium, the Silicon Valley Clean Energy Authority (SVCEA) Risk
Oversight Committee meeting, the Youth Commissioner interviews, the Valley
Transportation Authority (VTA) Policy Advisory Committee meeting, the Cities Association
meeting, the SVCEA legislative workshop, and a presentation on Housing for the Middle
hosted by the City of Mountain View; chaired SVCEA Board meeting; and met with
Assemblyman Low.
- Council Member Barbara Spector stated she attended the Leadership Los Gatos graduation
and represented the Town at the West Valley Solid Waste Authority meeting.
PAGE 2 OF 4
SUBJECT: DRAFT MINUTES OF THE TOWN COUNCIL MEETING OF MAY 16, 2017
DATE: MAY 17, 2017
Manager Matters
- Introduced the new Assistant Town Manager, Arn Andrews.
- Invited all to the Big Truck Day in front of the Library on May 20, 2017 at 10:00 a.m., which
will kick off the summer reading program with the theme Build a Better World.
CONSENT ITEMS (TO BE ACTED UPON BY A SINGLE MOTION)
1. Approve Council minutes of May 2, 2017.
2. Adopt an Ordinance of the Town of Los Gatos requiring the licensure of tobacco retailers
and adding Section 18.60.020 to the Town Code of Los Gatos entitled Permits for Retailers
of Tobacco Products and/or Electronic Smoking Devices. ORDINANCE 2259
3. Receive the Third Quarter Investment Report (January through March 2017) for Fiscal Year
2016/17.
4. Auditing Services
a. Authorize Town Manager to execute agreement with Badawi and Associates,
Certified Public Accountants to provide auditing services for the Town of Los Gatos
with annual audit fees not to exceed $29,870 for fiscal year ending 2016/17,
$30,760 for fiscal year ending 2017/18, and $31,665 for fiscal year ending 2018/19;
b. Authorize Town Manager to execute agreement with Badawi and Associates for
optional services not to exceed $2,145 for fiscal year ending 2016/17, $2,415 for
fiscal year ending 2017/18, and $2,600 for fiscal year ending 2018/19.
5. Adopt an update to the Town’s Investment Policy as recommended by the Council Finance
Committee. POLICY 4-02
6. Authorize the Town Manager to execute an agreement between Town of Los Gatos and the
County of Santa Clara for Tobacco Retail Permit Administration Services.
Phil Koen pulled Item #4.
MOTION: Motion by Council Member Marcia Jensen to approve Consent Items #1
through 6, exclusive of Item #4. Seconded by Vice Mayor Rob Rennie.
VOTE: Motion passed unanimously.
Pulled Consent Item #4
4. Auditing Services
a. Authorize Town Manager to execute agreement with Badawi and Associates, Certified Public
Accountants to provide auditing services for the Town of Los Gatos with annual audit fees
not to exceed $29,870 for fiscal year ending 2016/17, $30,760 for fiscal year ending
2017/18, and $31,665 for fiscal year ending 2018/19;
b. Authorize Town Manager to execute agreement with Badawi and Associates for optional
services not to exceed $2,145 for fiscal year ending 2016/17, $2,415 for fiscal year ending
2017/18, and $2,600 for fiscal year ending 2018/19.
PAGE 3 OF 4
SUBJECT: DRAFT MINUTES OF THE TOWN COUNCIL MEETING OF MAY 16, 2017
DATE: MAY 17, 2017
Pulled Consent Item #4 – continued
Steve Conway, Finance Director, presented the staff report.
Opened Public Comment.
Phil Koen
- Commented on the selection process.
Closed Public Comment.
Council discussed the matter.
MOTION: Motion by Council Member Marcia to approve the staff
recommendation contained in the staff report. Seconded by Mayor
Marico Sayoc.
VOTE: Motion passed unanimously.
VERBAL COMMUNICATIONS
Angelia Doerner
- Commented on the Winchester Blvd. and Alberto Way projects that were denied by the
Planning Commission, and requested extended community outreach if a study session with
the Planning Commission and Town Council is held regarding downtown gateway projects.
PUBLIC HEARINGS
7. Operating and Capital Budgets
a. Consider the Town of Los Gatos Proposed Operating and Capital Budget for
Fiscal Year 2017/18.
b. Consider the Town of Los Gatos Proposed Capital Improvement Program for
Fiscal Year 2017/18-21/22.
Laurel Prevetti (Town Manager), Steve Conway (Director of Finance), and Matt Morley (Director
of Parks and Public Works) presented the staff report.
Opened Public Comment.
Angelia Doerner
PAGE 4 OF 4
SUBJECT: DRAFT MINUTES OF THE TOWN COUNCIL MEETING OF MAY 16, 2017
DATE: MAY 17, 2017
- Commented that street maintenance line items should be clearly called out to delineate
elements that are not actual street maintenance (such as bike lanes), and commented on
the staff costs that are allocated to certain projects.
Public Hearing Item #7 – continued
Ed Lozowicki
- Commented in support of the proposed heavy pruning and other work to the eucalyptus
trees on Hilow.
Lisa Oakley and Tyler Taylor, Saratoga Area Senior Coordinating Council, and Josh Selo, West
Valley Community Services
- Thanked the Town for their support of the senior transportation service pilot program.
Closed Public Comment.
Council discussed the matter.
ADJOURNMENT
The meeting adjourned at 9:00 p.m.
Attest:
_____________________________________
Shelley Neis, Clerk Administrator