Attachment 2CALIFORNIA
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Capital Improvement Program Budget
Fiscal Years 2017/18—2021/22 ATTACHMENT 1
Cover Photos: Ravon
TOWN OF LOS GATOS
CALIFORNIA
Proposed
Capital Improvement Program
for
Fiscal Years July 1, 2017 to June 30, 2022
Town Council
Marico Sayoc ............................................................... Mayor
Rob Rennie ........................................................... Vice Mayor
Marcia Jensen .............................................. Council Member
Steve Leonardis............................................ Council Member
Barbara Spector ........................................... Council Member
Prepared under the direction of:
Laurel Prevetti ........................................................................................................... Town Manager
Stephen D. Conway ................................................................................................. Finance Director
110 E. Main Street, Los Gatos, CA 95030
www.losgatosca.gov
TABLE OF CONTENTS
i
INTRODUCTION
Town Manager’s Message .................................................................................................................... A – 1
Budget Process Overview ..................................................................................................................... A – 11
FY 2016/17 Completed CIP Projects ..................................................................................................... A – 15
FINANCIAL SUMMARIES
Program Summaries
Streets Program ............................................................................................................................... B – 5
Parks Program .................................................................................................................................. B – 6
Public Facilities Program .................................................................................................................. B – 6
Fund Summaries
Total CIP Fund Summary .................................................................................................................. B – 9
Fund 411 - GFAR Fund ..................................................................................................................... B – 10
Fund 471 – Traffic Mitigation Fund ................................................................................................. B – 12
Fund 421 – Grants Fund................................................................................................................... B – 14
Fund 461/462/463 – Storm Basin Funds ......................................................................................... B – 16
Fund 472 – Utility Underground Fund ............................................................................................. B – 18
Fund 481 – Gas Tax Fund ................................................................................................................. B – 20
STREETS PROGRAM
Street Reconstruction & Resurfacing Projects
Street Repair & Resurfacing ............................................................................................................. C – 6
Almond Grove Street Rehabilitation Project ...................................................................................C – 10
Street Repairs, Maintenance & Safety Projects
Traffic Calming Projects ................................................................................................................... C – 16
Curb, Gutter & Sidewalk Maintenance ............................................................................................ C – 18
Retaining Wall Repairs ..................................................................................................................... C – 20
Annual Street Restriping .................................................................................................................. C – 22
Public Access Infrastructure Improvement Projects ....................................................................... C – 24
Guardrail Replacement Projects ...................................................................................................... C – 26
Electrical Panel Replacement on Pageant Way ............................................................................... C – 28
Crosswalk Improvements at Santa Cruz Ave/Blossom Hill Rd ......................................................... C – 30
Crosswalk Lighting Upgrades ........................................................................................................... C – 32
TABLE OF CONTENTS
ii
Street Improvement Projects
Highway 9 University Avenue Intersection Improvements ............................................................. C – 38
Los Gatos Boulevard/Shannon Road Improvements. ..................................................................... C – 40
Monument Control Network Update .............................................................................................. C – 42
Downtown Parking Lots Seal Coat & Restriping .............................................................................. C – 44
Hernandez Avenue Storm Drain Improvements ............................................................................. C – 46
Blossom Hill Road/Cherry Blossom Lane Intersection Improvements ............................................ C – 48
224 West Main Property Acquisition (Parking Lot 6) ...................................................................... C – 50
Sidewalk Improvements/Shannon Road/Los Gatos Boulevard/Cherry Blossom ............................ C – 52
Stonybrook Road & Kennedy Road Sidewalk Improvements .......................................................... C – 54
Sidewalk Improvements – Multiple Locations ................................................................................. C – 56
LED Streetlights ................................................................................................................................ C – 58
Pageant Way Parking Lot Reconstruction ....................................................................................... C – 60
Utility Undergrounding Improvements ........................................................................................... C – 62
Bicycle & Pedestrian Master Plan .................................................................................................... C – 64
Cut-Through Traffic Mitigation ........................................................................................................ C – 66
Traffic Signal Modernization ............................................................................................................ C – 68
Bicknell Road Storm Drain Improvements ....................................................................................... C – 70
Bicycle & Pedestrian Improvements ................................................................................................ C – 72
Stormwater Master Plan .................................................................................................................. C – 74
Stormwater System – Pollution Prevention Compliance ................................................................ C – 76
Public Arts Gateway Project ............................................................................................................ C – 78
Bridge Projects
Quito Road - Bridge Replacement ................................................................................................... C – 84
PARKS AND TRAILS PROGRAM
Park Improvement Projects
Parks Playground Fibar Project ........................................................................................................ D – 6
Park Rehabilitation – Bachman Park ................................................................................................ D – 8
Blossom Hill Park – Little League Backstop ..................................................................................... D – 10
Tennis Courts Resurfacing – Various Town Parks ............................................................................ D – 12
Forbes Mill Footbridge Improvements ............................................................................................ D – 14
Belgatos Park Restroom Improvements .......................................................................................... D – 16
Trail Improvement Projects
Open Space Trail Upgrades .............................................................................................................. D – 22
TABLE OF CONTENTS
iii
PUBLIC FACILITIES PROGRAM
Infrastructure Projects
Building Replacement at Corporation Yard ...................................................................................... E – 6
Civic Center Building Energy Efficiency Measures ............................................................................ E – 8
Fuel System Enhancements ............................................................................................................. E – 10
Energy Efficiency Upgrades Town-wide .......................................................................................... E – 12
Exterior Lighting Replacement – Civic Center ................................................................................. E – 14
Civic Center – Fountain Modification .............................................................................................. E – 16
HVAC – Chiller Repair ....................................................................................................................... E – 18
Equipment Projects
Information System Upgrade .......................................................................................................... E – 24
Audio / Video System Upgrade ........................................................................................................ E – 26
Town-Wide Document Imaging Project .......................................................................................... E – 28
Tiburon CAD/RMS Upgrade ............................................................................................................. E – 30
Engineering Document Archiving .................................................................................................... E – 32
Police & PPW Interoperability Radio Project ................................................................................... E – 34
Silicon Valley Regional Interoperability Project (SVRIP) ................................................................. E – 36
REFERENCE
Glossary .................................................................................................................................................. F – 1
Index....................................................................................................................................................... F – 7
A - 1
TOWN OF LOS GATOS
CIVIC CENTER 110 E. MAIN STREET LOS GATOS, CA 95030
May 4, 2017
Honorable Mayor and Town Council:
I am pleased to submit to you the Proposed Fiscal Year (FY) 2017/18 - 2021/22 Five-Year Capital
Improvement Program (CIP) for the Town of Los Gatos. The CIP is a comprehensive five-year capital
improvement plan designed to identify projects to develop and maintain the Town’s infrastructure,
consistent with the Town Council Core Goal of maintaining the condition and availability of public
facilities. Guidance for developing priorities for capital improvement projects is also derived from key
plans, including the General Plan and the Council’s Strategic Priorities.
This CIP budget message contains:
• Town’s Core Goals and Strategic Priorities
• CIP Financial Summary - Funding Sources
• Proposed FY 2017/18 - 2021/22 CIP Overview
• Proposed FY 2017/18 CIP Overview
• FY 2016/17 Completed Projects
In January 2017, the Town Council reaffirmed its Core Goals and established the 2017-2019 Strategic
Priorities (see page A-3). The Core Goals and Strategic Priorities guide the preparation of both the
Capital and Operating Budgets. As part of this process, the Council identified the use of $2.6 million of
FY 15/16 savings (General Fund Strategy Reserve) for capital project priorities and operating needs. In
terms of capital projects, the Town Council affirmed its interest in completing the Phase II of the Almond
Grove streets, investing in bicycle and pedestrian improvements, addressing cut-through traffic, and
improving the condition of the Town’s streets. In addition, the Council identified new projects for public
art, Forbes Mill Footbridge lighting, and trash capture devices to comply with pollution prevention
requirements. These projects are all included in the Proposed CIP.
A significant amount of the funding for the Almond Grove Street Rehabilitation project was created from
reserves, other capital projects, and year end savings in FY 2015/16. Due to the favorable construction
bid, the project has $2.9 million excess funds. Staff recommends to combine the excess balance ($2.9
million) with the Strategy Reserve ($2.6 million) to replenish or add to some of the reserves ($3 million),
and meet Town’s other capital ($1.9 million) and operating needs ($0.66 million). All proposed
CAPITAL IMPROVEMENT PROGRAM
Introduction Section
A - 2
capital projects are described in this document. The reserves and operating expenditures are discussed
in more detail in the Proposed FY 2017/18 Operating Budget.
General Fund Use - One Time 446,595$
Traffic & Mobility Manager 217,808
Capital Projects 1,864,419
Budget Stabilization & Catastrophic Reserve 663,882
CalPERS/OPEB Reserve 1,000,000
General Fund Capital Reserve 703,496
Facilities Fund 300,000
Equipment Replacement Fund 300,000
Total Use 5,496,200$
Proposed Use of Funds
CAPITAL IMPROVEMENT PROGRAM
Introduction Section
A - 3
CAPITAL IMPROVEMENT PROGRAM
Introduction Section
A - 4
CIP FINANCIAL SUMMARY – FUNDING SOURCES
As in the past, the Town continues to be challenged in its attempts to secure a reliable ongoing source of
revenue for the Capital Improvements Program. The proposed five-year CIP reflects only $5.75 million
in ongoing Gas Tax dedicated sources to help fund the proposed $45.2 million of planned capital
improvements. The balance of CIP funding of $39.5 million is expected to be funded by one–time
appropriations from the General Fund Appropriated Reserves (GFAR), Utility Undergrounds Funds,
Traffic Mitigation Funds, Grant Funds, Storm Drain Funds as follows:
Ongoing Gas Tax 5,751,290$
GFAR 29,333,148
Utility Undeground Funds 6,766,000
Traffic Mitigation Funds 2,257,418
Grant Funds 919,443
Storm Drain Funds 215,000
Total Funding Available 45,242,299$
Funding Sources for the FY 2017/18 - 2021/22 CIP
One-Time
GAS TAX
State Gasoline Tax revenue, the only ongoing revenue source for capital improvements, is distributed to
the Town from the State of California and recorded in the Gas Tax Fund. This tax is also known as the
“Highway Users Tax” or the “Motor Vehicle Fuel License Tax.” The gasoline tax is an 18-cent per gallon
tax on fuel used to propel a motor vehicle or aircraft. Gas Tax revenue is allocated to the Town based on
a per gallon of gas purchased within the Town limits and based on population. The estimated Gas Tax
revenue totals approximately $780,000 for FY 2017/18 and are expected to increase annually to
$1,100,000 beginning FY 2018/19 due to the recently enacted Road Recovery and Repair Act of 2017
(SB1). These funds can only be used for new construction and reconstruction of Town streets.
GFAR
The primary source of funding for the Town’s capital program is the Town’s General Fund Appropriated
Reserves (GFAR). By Council direction, this fund receives transfers from the General Fund’s designated
Reserve for Future and Special Projects, which receives most of the Town’s annual revenues above
operating expenditures after funding all legally restricted reserves at their required levels, including
receipt of one-time funds from grants, property, and other reserves. Because of the availability of
General Fund “one-time” funding sources in recent years, the Council approved a General Fund transfer
to the GFAR fund in the amount of $2.7 million for FY 2013/14, an additional “one-time” source
allocation of $6.6 million for FY 2014/15, and additional funding of $6.9 million for the Almond Grove
Street Rehabilitation project in FY 2016/17.
After these allocations, the Reserve for Future Capital and Special Projects forecasted June 30, 2017
balance is $3.1 million. Sufficient balances are anticipated for the following five years of the Plan to
allocate approximately $400,000 from the General Fund Reserve for Capital and Special Projects for FY
2017/18 through FY 2021/22.
CAPITAL IMPROVEMENT PROGRAM
Introduction Section
A - 5
As part of a voter-approved measure from 2010, the Santa Clara Valley Transportation Agency (VTA)
assesses a $10 per vehicle registration surcharge to repair and rehabilitate streets. This funding source
is expected to generate approximately $190,000 annually for Los Gatos, which will be used for street
rehabilitation Town-wide. In November 2016, voters passed Countywide Measure B. This Measure
increased the sales tax by ½ cent for 30 years to fund transportation related projects. One part of 2016
Measure B is a formulaic distribution of funds for roadway maintenance. The Los Gatos annual
allocation is $580,633.
The other revenue source for GFAR is the Construction Impact Fee and a Refuse Vehicle Road Impact
Fee. This Construction impact fee is assessed on construction projects based on the square foot size of
the project at a rate of $1.14 per square foot. These fees are intended to recover the damage caused to
Town streets by construction traffic. Construction Impact fees generate at least $110,000 annually.
Refuse Vehicle Road impact Fee estimated to generate $370,000 for FY 2017/18.
The funding from this reserve greatly enhances the Town’s ability to implement the CIP; however, it is
not enough to support future annual infrastructure maintenance or construct new facilities. Establishing
a reliable, dedicated source of funding for basic capital improvements beyond the use of accumulated
reserves remains a long-term need and important goal for the Town.
UTILITY UNDERGROUND FUNDS
The Utility Undergrounding Fund serves as a funding source for activities generally undertaken in
conjunction with street improvement projects. The Town receives approximately $30,000 annually in
Utility Undergrounding funding which is derived from a Town construction tax of 18 cents charged for
each square foot of building addition or alteration within the Town. Total cash balances currently on
hand from the utility undergrounding construction tax are approximately $2.8 million at FY 2016/17
year-end. In addition, the Town may have access to over $3.8 million in Rule 20A funds allocated from a
percentage of electric bills. PG&E retains and tracks these monies. The Town has identified a project to
underground utilities along Los Gatos Boulevard south of Lark Avenue. These projects rely on PG&E for
scheduling and have long lead times. Staff expects a six year project design timeline, and is expecting
project construction in FY 2021/22.
TRAFFIC MITIGATION FUNDS
The traffic impact mitigation fee assures that each new development or expansion of use pays its fair
share of the transportation improvements needed to accommodate the cumulative traffic impacts. The
fee is paid in full prior to issuance of the building permit for new development or expansion of use. In FY
2013/14, the Town Council approved an increased Traffic Impact Fee, expected to generate $2 million
over five years for local transportation improvements. Traffic Mitigation Funds should be used solely for
construction of identified traffic and transportation improvement projects.
GRANT FUNDS
The Town receives several grants from various sources that help address some of the maintenance and
improvement costs associated with Town streets. Grants include federally funded Surface
Transporation Program (STP) funds which pay for general roadway capital improvements, Community
Development Block Grant (CDBG) funds, which pay for improvements that benefit the persons with
disabilities and/or seniors, and Highway Safety Improvement Program funds, which are being used to
complete the Highway 9 and University project. Total grant funding for FY 2017/18 is estimated at
$250,000.
CAPITAL IMPROVEMENT PROGRAM
Introduction Section
A - 6
STORM DRAIN FUNDS
The Town also receives funding from its Storm Drain Fund, which relies on an established charge of
$0.75 per square foot of impervious surface created by new development. Depending on development
activity, this fee produces approximately $100,000 in revenue annually. This fee has not been adjusted
for several years and should be evaluated in the future as part of the NPDES storm water permit process
and as part of a continuous review of development related fees.
The remaining sources are primarily one-time funds from State or Federal government or from special
revenue funds that have often fluctuated in tandem with the economy and the state budget. Examples
of one-time funds include Valley Transportation Authority/Transportation Fund for Clean Air (VTA/TFCA)
funds and State Proposition 42 Gas Tax funds.
PROPOSED FY 2017/18 – 2021/22 CIP OVERVIEW
The Capital Improvement Program is broadly grouped into the following categories:
Streets Program, which maintains and ensures functional streets, pedestrian, and bike systems.
Parks Program, which repairs or improves parks, park buildings, trails, and urban forestry.
Public Facilities Program, which constructs and repairs public buildings, and purchases
equipment.
The proposed CIP projects include both new and carry-forward projects from the prior year as part of
the multi-year programming of $45.2 million. Approximately $42.8 million (95%) is allocated to the
streets, retaining walls, sidewalks, and curbs category; $0.9 million (2%) is allocated to parks and trails
projects; and $1.5 million (3%) is allocated to public facility projects. Allocations are summarized below
by type of major improvements within the program categories.
Carry-forward
from
2016/17 2017/18
Carry-forward
and New FY
2017/18 2018/19 2019/20 2020/21 2021/22
Total By
Category
Total By
Program
Streets
Reconstruct/Resurfacing 13,294,149$ 2,390,633$ 15,684,782$ 2,450,663$ 2,450,663$ 2,410,663$ 2,410,663$ 25,407,434$
Maintenance & Safety 1,453,019 385,000 1,838,019 385,000 385,000 385,000 385,000 3,378,019
Street Improvements 4,479,631 967,000 5,446,631 694,869 634,895 457,027 6,593,000 13,826,421
Bridges 235,087 - 235,087 - - - - 235,087 42,846,962$
Parks
Park Improvements 545,146 70,000 615,146 25,000 - 25,000 - 665,146$
Trail Improvements 250,000 - 250,000 - - - - 250,000 915,146$
Public Facilities
Infrastructure Projects 308,135 50,000 358,135 50,000 25,000 25,000 50,000 508,135$
Equipment Projects 819,180 152,876 972,056 - - - - 972,056 1,480,191$
TOTALS 21,384,348$ 4,015,509$ 25,399,857$ 3,605,532$ 3,495,558$ 3,302,690$ 9,438,663$ 45,242,299$
Five Year CIP Summary
FY 2017/18 - 2021/21 CIP by Program
Total funding for street reconstruction and resurfacing for the next five years is planned at $25.4 million
with approximately $15.7 million allocated in FY 2017/18 including carryovers. Over the five-year
period, the CIP proposes $17.4 million for various other street-related infrastructure improvements
including street maintenance and resurfacing; curb, gutter and sidewalk maintenance; street
intersection improvements; retaining wall reconstruction; crosswalk ramps and safety devices; and
storm drain improvements.
Total funding for parks and trail improvements for the next five years is planned at $0.9 million with
approximately $0.85 million allocated in FY 2017/18 including carryovers.
CAPITAL IMPROVEMENT PROGRAM
Introduction Section
A - 7
Total funding for public facilities infrastucture improvements and equipment projects for the next five
years is planned at $1.5 million with approximately $1.3 million allocated in FY 2017/18 including
carryovers.
Although the Proposed FY 2017/18-2021/22 CIP is a five-year plan, only the first year of the plan is
formally adopted with funds appropriated by the Town Council as part of the budget process. Future
year projects are funded with designated cash reserves on hand, supplemented by estimated annual
revenues for capital funding purposes such as Gas Tax funds and state transportation funds. The scope
and funding estimates may change based on the Town’s fiscal situation and evolving priorities.
PROPOSED FY 2017/18 CIP OVERVIEW
$25.4 million is being proposed in the first year of the CIP and is comprised of approximately $21.4
million in carryover funds from FY 2016/17 and approximately $4.0 million in new funding.
The first year of the five year plan, FY 2017/18, continues funding for the Town Council Strategic
Priorities, including basic infrastructure needs. The first phase of the Almond Grove project, the
reconstruction of Broadway and Bachman Avenues, was completed in the fall of 2016. The Almond
Grove Phase 2 project includes the remaining eight streets. Construction is anticipated to begin in the
summer of 2017 and continue over the next two summer seasons. Due to the favorable construction
bid, the project has $2.9 million excess funds. As it was mentioned earlier, this excess has been
combined with FY 2015/16 savings and is recommended for appropriation as discussed on page A-2.
The CIP also continues ongoing funding in areas that require consistent investments to ensure the
stability of existing infrastructure, such as retaining walls, sidewalk repair, and street maintenance. The
latter item, street maintenance, warrants particular attention as the Town Pavement Condition Index
(PCI), a standard rating of street conditions, has fallen in recent years. The PCI reached a recent high
rating of 74 in 2008 due to concentrated investments and is now at the level of 65 (2017 data). With the
new State Transportation Funds, other funding, and combining this project with the Town’s
Maintenance Crack Sealing Project, the investment in street maintenance will rise from $1,075,000 to
$2,450,000 per year. This new investment level will allow the Town’s PCI to increase to a 67 or 68 within
the next five years.
In FY 2015/16, the Council placed several CIP projects on hold and transferred the funding of these
projects to the Almond Grove Project. The following projects have been moved to an unfunded needs
list:
• Parking Lot 4 Repair and Resurfacing
• Downtown Parking Sign Enhancements
• Montebello Way Island Removal
• Oak Meadow Park Upgrades
• Los Gatos Creek Trail Improvements – Charter Oaks
• Worchester Park Improvements
• Civic Center Improvements
• Plaza Park Improvements
CAPITAL IMPROVEMENT PROGRAM
Introduction Section
A - 8
The complete list of the proposed FY 2017/18 carry-forward and proposed projects (categorized by
funds and programs) can be found on page A-9. Projects are listed in the Financial Summary section and
further described in the project detail pages by category. Below is a summary by category. The total FY
2017/18 CIP is $25.4 million.
Grant and Total
Awards Estimated
Street Projects 19,855,159$ 744,443$ 1,271,290$ 1,333,628$ 23,204,520$
Park Projects 865,146 - - - 865,146
Public Facilities Projects 1,330,191 - - - 1,330,191
TOTAL OF CARRY-FORWARD & NEW PROJECTS 22,050,496$ 744,443$ 1,271,290$ 1,333,628$ 25,399,857$
GFAR Gas Tax Other *
Carry-forward & New FY 2017/18 CIP Projects
CAPITAL IMPROVEMENT PROGRAM
Introduction Section
A - 9
GFAR Grants and Gas Tax Other Total
CARRY-FORWARD PROJECTS Awards
Streets Street Repair & Resurfacing 3,475,319$ -$ 1,271,290$ -$ 4,746,609$ *
Almond Grove Street Rehabilitation Project 10,938,173 - - - 10,938,173
Traffic Calming Projects 42,941 - - - 42,941 *
Curb, Gutter & Sidewalk Maintenance 866,078 - - - 866,078 *
Retaining Wall Repairs 349,710 - - - 349,710 *
Annual Street Restriping 94,772 - - - 94,772 *
Public Access Infrastructure Improvement Projects - 140,000 - - 140,000
Guardrail Replacement Projects 93,043 - - 93,043
Electrical Panel Replacement on Pageant Way 45,000 - - - 45,000
Crosswalk Improvements - Santa Cruz/Blossom Hill 60,000 - - 50,000 110,000
Crosswalk Lighting Upgrade 53,809 - - 42,666 96,476
Hwy 9/University Intersection - 199,235 - - 199,235
Los Gatos Blvd/Shannon Improvements - - 20,000 20,000
Monument Control Network Update 20,000 - - 10,000 30,000
Downtown Parking Lots Seal Coat & Restriping 100,000 - - - 100,000
Hernandez Avenue Storm Drain Improvements - - - - -
Blossom Hill Rd/Cherry Blossom Ln Intersection Improvements - - - 500,000 500,000
224 W. Main Street Property Acquisition (Parking Lot 6)1,196,000 - - - 1,196,000
Shannon/LGB/Cherry Blossom Sidewalk Improvements 129,896 - - - 129,896
Stonybrook & Kennedy Sidewalk Improvements 561,042 - - - 561,042
Sidewalk Improvements - Multiple Locations 60,000 - - - 60,000
LED Streetlights 504,235 - - - 504,235
Pageant Way Parking Lot Reconstruction 161,596 - - - 161,596
Utility Undergrounding Improvements - - - 112,000 112,000 *
Bicycle & Pedestrian Master Plan 43,457 80,208 - - 123,665
Cut-Through Traffic Mitigation 300,000 - - 271,092 571,092
Traffic Signal Modernization - 325,000 - 177,869 502,869 *
Bicknall Avenue Storm Drain Improvements - - - 150,000 150,000 *
Quito Road - Bridge Replacement 235,087 - - - 235,087
- Parks Open Space Trail Upgrades 250,000 - - - 250,000
Parks Playground Fibar Project 32,501 - - - 32,501
Park Rehabilitation - Bachman Park 325,000 - - - 325,000
Blossom Hill Park Little League Backstop 10,185 - - - 10,185
Tennis Courts Repairs - Various Town Parks 139,428 - - - 139,428
Forbes Mill Footbridge Improvements 83,033 - - - 83,033 *
-
Public Facilities Building Replacement at Corporation Yard 25,000 - - - 25,000 *
Civic Center Building Energy Efficiency Measures 25,000 - - - 25,000
Fuel System Enhancement 75,000 - - - 75,000
Energy Efficiency Upgrade - Town-wide 50,000 - - - 50,000 *
Exterior Lighting Replacement - Civic Center 25,000 - - - 25,000
Civic Center Fountain Modification 33,135 - - - 33,135
HVAC - Chiller Repair 125,000 - - - 125,000
Information System Upgrade 72,785 - - - 72,785
Audio/Video System Upgrade 58,160 - - - 58,160
Town-wide Document Imaging Project 16,990 - - - 16,990
Tiburon CAD/RMS Upgrade - - - - -
Engineering Document Archiving 51,716 - - - 51,716
Police & PPW Interoperability Radio Project 584,087 - - - 584,087
Silicon Valley Regional Interoperability Project (SVRIP) Service 188,317 - - - 188,317 *
TOTAL OF CARRY-FORWARD PROJECTS (INCLUDES NEW ALLOCATIONS)21,500,496$ 744,443$ 1,271,290$ 1,333,628$ 24,849,857$
NEW PROJECTS
Streets Bicycle & Pedestrian Improvements 300,000 - - - 300,000
Stormwater Master Plan 200,000 - - - 200,000
Stormwater System - Pollution Prevention Compliance - - - - -
Public Arts Gateway Project 25,000 - - - 25,000
Parks Belgatos Park Restroom Improvements 25,000 - - - 25,000
Public Facilities - - - - -
TOTAL OF NEW PROJECTS 550,000$ -$ -$ -$ 550,000$
TOTAL OF CARRY-FORWARD & NEW PROJECTS 22,050,496$ 744,443$ 1,271,290$ 1,333,628$ 25,399,857$
* These carry-forward projects include new money for FY 2017/18 in the amount of $3,160,509.
Carry-forward & FY 2017/18 CIP Projects
CAPITAL IMPROVEMENT PROGRAM
Introduction Section
A - 10
FY 2016/17 COMPLETED PROJECTS
Several projects are expected to be completed by the end of FY 2016/17. The table below outlines the
projects, funding source, and total expense of the completed projects, which is estimated to be $2.8
million. More details about the completed projects can be found beginning on page A-15.
Grant & Traffic Total
Awards Mitigation Estimated
Street Program
Hillside Road Repair & Resurfacing 247,924$ -$ -$ -$ 247,924$
Green Bike Lanes 45,933 - - - 45,933
Winchester/Lark Intersection - - - 548,807 548,807
Traffic Around Schools 85,907 85,907
Park Program
Blossom Hill Park Restroom Building Upgrades 40,000 - - - 40,000
Public Facilities Program
Old Library Re-use Project 1,129,709 - - - 1,129,709
Former Library Roof Improvements 67,264 67,264
HVAC Upgrades - Old Library 643,379 643,379
Civic Center Imp (Noise)25,000 25,000
TOTAL OF COMPLETED PROJECTS 2,285,116$ -$ -$ 548,807$ 2,833,923$
* Other Funds include Storm Drain Fund, Gas Tax Funds, Utility Underground Funds
Projects Completed in FY 2016/17
GFAR Other *
CONCLUSION
The challenge of finding a reliable ongoing revenue stream available for capital projects continues to be
a Town priority. Recognizing the realities of funding challenges and uncertain local economic trends, the
Town’s FY 2017/18 – 2021/22 Capital Improvement Plan continues a strategy of funding the Town’s
most urgent capital needs.
I wish to thank all of the Departments, in particular Department Directors and members of their
management and support staff, for their many hours of work and tireless efforts to present this Capital
Improvement Program to the Town Council, as well as the following staff members:
Stephen Conway, Finance Director
Gitta Ungvari, Finance & Budget Manager
Matt Morley, Parks & Public Works Director
Lisa Petersen, Town Engineer
Mark Gaeta, Accountant
Bobby Gonzalez, Administrative Analyst
Melissa Ynegas, Administrative Analyst
Respectfully submitted,
Laurel Prevetti
Town Manager
A - 11
BUDGET PROCESS OVERVIEW
he Town of Los Gatos adopts an annual
Operating and Capital Budget and an
annual budget update of the five year
Capital Improvement Program (CIP) for the
Town of Los Gatos. The budgets contain
summary level information for revenue and
expenditure appropriations for the fiscal year
beginning July 1st and ending June 30th. The
budget documents are prepared in accordance
with generally accepted accounting principles
(GAAP).
Budget Purpose
The Operating and Capital Summary Budget and
the Capital Improvement Program serve as the
Town’s financial plan, as well as a policy
document, a communications tool, and an
operations guide. Developed with an emphasis
on long range planning, service delivery, and
program management, a fundamental purpose
of these documents is to provide a linkage
between the services and projects the Town
intends to accomplish, and the resources
committed to get the work done.
The format of the budget facilitates this linkage
by clearly identifying the program purpose, key
projects, and work plan goals in relation to
revenue and expenditures appropriations.
CIP Purpose
In particular, the CIP is designed to identify
projects and funds required to adequately
develop and maintain the Town’s infrastructure,
which is consistent with the Town Council
strategic goal of maintaining the condition and
availability of public facilities. The following
plans provide additional guidance in developing
priorities for capital improvement projects:
• General Plan
• Street Improvement Program
In addition, project prioritization criteria such as
health and safety issues, infrastructure or
system condition, short term versus long term
impacts and availability of external funding
sources are assessed as part of the process that
staff uses to rank projects from high to low in
preparing the proposed CIP. As it develops and
matures in its application, the Town’s
Infrastructure Assessment Program will further
support the Town’s long range Capital
Improvement Program, focusing attention on
the current and future infrastructure needs of
the community and balancing the community’s
needs with funding requirements and financial
resources. Other technology tools used in CIP
development include the use of the geographic
information system, the traffic monitoring
system, electronic files for tracking unfunded
projects and replacement schedules, and an
asset management program to track work
requests.
The Town’s capital projects are categorized as
follows:
The Streets Program provides funding for
maintaining a functional street and pedestrian
system. Proposed projects are consistent with
the General Plan, provide for a safe and
efficient traffic flow through intersections while
minimizing unnecessary traffic movement and
noise through residential neighborhoods, and
provide street lighting for traffic safety at
intersections and on public streets. Also
included are sidewalk improvements.
The Public Facilities Program includes projects
for constructing and repairing public buildings
and purchasing equipment. Town buildings
include the Civic Center, the Library, Adult
Recreation Center, Tait Avenue and Forbes Mill
properties, and other assets. Although the
Town owns the three fire stations within Town
limits, the Santa Clara County Fire District
maintains them under contract.
The Parks Program includes projects for parks,
park buildings, urban forestry, and urban
beautification.
Basis of Budgeting and Accounting
Developed on a program basis with fund level
authority, the Operating and Capital Budgets
represent services and functions provided by
T
CAPITAL IMPROVEMENT PROGROM
Introduction Section
A - 12
the Town in alignment with the resources
allocated during the fiscal year.
The Town’s Governmental Funds consist of the
General Fund, Special Revenue Funds, Debt
Service Funds, and Capital Project Funds for
both the Town and the Successor Agency of the
Town of Los Gatos Redevelopment Agency
(RDA). RDA debt is continuing to be paid for the
Certificate of Participation (COPs) used to
finance the Library. Basis of Accounting and
Budget refers to the timing factor concept in
recognizing transactions. This basis is a key
component of the overall financial system
because the budget determines the accounting
system. For example, if the budget anticipates
revenues on a cash basis, the accounting system
must record only cash revenues as receipts. If
the budget uses an accrual basis, accounting
must do likewise. The Town’s budgeting and
accounting systems both use a combination of
modified accrual and full accrual basis in the
accounting and budget systems.
Governmental Fund and Successor Agency Fund
budgets are developed using the modified
accrual basis of accounting. Under this basis,
revenues are estimated for the period if they
are susceptible to accrual, e.g. amounts can be
determined and will be collected within the
current period. Principal and interest on
general long-term debt are budgeted as
expenditures when due, whereas other
expenditures are budgeted for liabilities
expected to be incurred during the current
period.
Proprietary Fund budgets are adopted using the
full accrual basis of accounting whereby
revenue budget projections are developed
recognizing revenues expected to be earned
during the period, and expenditures are
developed for expenses anticipated to be
incurred in the fiscal year. The Town maintains
one type of proprietary fund: Internal Service
Funds.
The Town’s Fiduciary Funds are also budgeted
under the modified accrual basis. The Town
administers four trust funds and one agency
fund. Trust funds are subject to trust
agreement guidelines, and the Agency Fund is
held in a purely custodial capacity involving only
the receipt, temporary investment, and
remittance of resources.
Summary of Budget Development
The Town develops its budgets with a team-
based budgeting approach. Town Management
and the Finance Department guide the process
through budget development; however,
program budgets and workplans are developed
with each Department’s Director, Analyst, and
Program Manager’s oversight and expertise.
This approach allows for hands-on planning and
creates a clearer understanding for both
management and staff of a program’s goals and
functions to be accomplished in the next budget
year.
The Development Process
Typically both the Operating and Capital Budget
and Capital Improvement Program processes
begin early in the calendar year with the Town
Council and Town Manager’s collaborative
development and refinement of initiatives and
directives for the upcoming budget year as
reflected in the Council adopted strategic goals.
In January, the budget preparation process
begins officially for staff with a budget kickoff
meeting. Budget assumptions, directives, and
initiatives developed by Town Council and
management are provided to set the Town’s
overall objectives and goals. Department staff
identify and analyze program revenue and
expenditure projections in coordination with
Finance/Budget staff and Town Management.
Town staff also consult with Town Commissions
for their input on specific investments. Capital
improvement projects are assessed and refined,
and CIP funding and appropriation
requirements are finalized.
Through rounds of budget briefings and
revisions, final proposed program budget and
CAPITAL IMPROVEMENT PROGROM
Introduction Section
A - 13
work plans are developed by the end of April.
Operational and capital workplans are finalized.
and the Finance/Budget staff prepares financial
summary information. Per the Town Code, the
Town Manager submits the entire proposed
budget package to the Town Council for its
consideration, including Departmental budgets
and work plans.
CIP Development Process
The long term Capital Improvement Program
includes projects that have a value of $25,000
or more with a minimum useful life of 5 years at
a fixed location. Equipment, operating, and
maintenance costs associated with the CIP
projects are identified where feasible, and will
be included in future operating budgets. Cost
estimates for new projects are based on 2017
dollars; however, engineering estimates for
carryover projects from the prior year are
updated to reflect current industry costs.
Under direction from the Town Manager’s
Office, the Parks and Public Works Department
took the lead in the preparation of the
proposed projects for consideration in the FY
2017/18 – 2021/22 Capital Improvement
Program. In coordination with other Town
Departments, projects were reviewed to ensure
that the Town’s priorities are addressed within
available resources. In some cases, previously
approved projects have been deferred due to
reallocation of funding to other priorities and
thus have been noted as unfunded projects in
each program section of the CIP.
The Town Manager’s Office reviews the
prioritized list of proposed capital improvement
projects and funding sources in conjunction
with the preparation of the FY 2017/18
Operating Budget. The Proposed CIP is then
presented by the Town Manager to the Town
Council. The Proposed CIP is also submitted to
the Planning Commission for review to ensure
that the proposed projects are consistent with
the Town’s General Plan. The Planning
Commission reviewed the CIP and found it
consistent with the General Plan on April 26,
2017.
The CIP is reviewed during this time to
determine funding capabilities and project
priorities, and to refine project work plans.
Although the CIP budget document is prepared
separately from the Operating and Capital
Budget, CIP program information is
incorporated into the Operating and Capital
Summary Budget document through the
resulting financial appropriations and service
level requirements.
Budget Adoption
During the month of May, the Town Council
reviews the proposed Operating and Capital
Summary Budget, and the Capital Improvement
Program for the five-year period at a public
hearing. Notice of the hearing is published in a
local newspaper at least ten days prior to the
Council’s public hearing date. The public is
invited to participate and copies of the
proposed budgets are available for review in
the Clerk Department, on the Town website,
and at the budget hearing.
Under requirements established in Section
65401 of the State Government Code, the
Town’s Planning Commission also reviews the
proposed Capital Improvement Program and
reports back to the Town Council as to the
conformity of the CIP with the Town’s Adopted
General Plan.
Final Council-directed revisions to the proposed
budget are made and the budget documents
are resubmitted to the Town Council for final
adoption, again in a publicized public hearing in
June prior to the beginning of the fiscal year
(July 1st).
Section 2.30.295(b) of the Los Gatos Town Code
requires the Town Manager to annually prepare
and submit a budget to the Town Council. This
is accomplished in June, when the final
proposed budget is formally submitted to the
Town Council in the subsequent public hearing.
CAPITAL IMPROVEMENT PROGROM
Introduction Section
A - 14
Budget Amendments
During the course of the fiscal year, workplan
changes and unanticipated needs necessitate
adjustments to the adopted budgets. The Town
Manager is authorized to transfer
appropriations between categories,
departments, projects, and programs within a
fund in the adopted budget, whereas the Town
Council holds the authority for budget increases
and decreases, and transfers between funds.
CAPITAL IMPROVEMENT PROGROM
Introduction Section
A –14
PROPOSED COMPLETED CIP PROJECTS
FY 2016/17
A-15
A Old Library Re – Use Project
B HVAC Upgrades – Old Library
C Former Library Building Roof Improvements
D Blossom Hill Park Restroom Rehabilitation
E Green Bike Lanes
F Winchester Boulevard/Lark Avenue Intersection
Improvements
G Traffic Around Schools
H Hillside Road Repair & Resurfacing
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"G" IS A TOWN-WIDE PROJECT
PROPOSED COMPLETED CIP PROJECTS
FY 2016/17
A-16
A Old Library Re-Use Project
Old Library Re–Use Project
This project renovated the old Library building by installing
a new public elevator, upgrading restrooms to meet public
access infrastructure improvements compliance, and
making other tenant improvements.
The total project cost was approximately $1,100,000
C Former Library Building Roof Improvements
Former Library Building Roof Improvements
This project replaced the roofing over the former library at
the Civic Center.
The total project cost was approximately $67,000.
B HVAC Upgrades – Old Library
HVAC Upgrades – Old Library
This project renovated the old Library building by replacing
the Heating, Ventilation and Air Conditioning system
(HVAC).
The total project cost was approximately $643,000.
PROPOSED COMPLETED CIP PROJECTS
FY 2016/17
A-17
D Blossom Hill Park Restroom Rehabilitation
Blossom Hill Park Restroom Rehabilitation
The restroom rehabilitation project at Blossom Hill Park
addressed the deteriorating state of the exterior support
columns, replaced the failed program storage entrance, and
repainted as necessary.
The total project cost was approximately $40,000.
E Green Bike Lanes
Green Bike Lanes
This project added green bike lanes near Los Gatos High
School as recommended by the Youth Commission.
The total project cost was approximately $46,000.
E Winchester Boulevard/Lark Avenue Intersection Improvements
Winchester Boulevard/Lark Avenue Intersection
Improvements
This project added a northbound receiving lane on
Winchester Boulevard from Lark Avenue to Wimbledon
Drive. In addition, the project reconfigured traffic lanes on
westbound Lark Avenue to provide a double right turn onto
Winchester Boulevard, and modified the traffic signal
system at the intersection of Winchester Boulevard and Lark
Avenue.
The total project cost was approximately $550,000.
PROPOSED COMPLETED CIP PROJECTS
FY 2016/17
A-18
F Traffic Around Schools
Traffic Around Schools
This project conducted a study that evaluated and made
recommendations specific to reducing vehicular traffic
around schools. The study has provided actionable items to
guide future investments by the schools and the Town.
The total project cost was approximately $86,000.
G Hillside Road Repair & Resurfacing
Hillside Road Repair & Resurfacing
This project provided asphalt surface treatments to Shannon
Road from Los Gatos Boulevard to Hicks Road. The project
was largely grant funded through a One Bay Area Grant
(OBAG). The project was completed in the previous fiscal
year with project close out completed in 2017.
The total project cost was approximately $250,000.
CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -1
0
50
100
150
200
250
300
FINANCIAL SUMMARIES
PROGRAM SUMMARIES
Streets Program ....................................................................................................................................... B – 5
Parks Program ........................................................................................................................................ B – 6
Public Facilities Program.......................................................................................................................... B – 6
FUND SUMMARIES
Total CIP Fund Summary ......................................................................................................................... B – 9
GFAR Fund ............................................................................................................................................... B – 10
Traffic Mitigation Fund ............................................................................................................................ B – 12
Grants and Awards Project Fund ............................................................................................................. B – 14
Storm Basin Funds ................................................................................................................................... B – 16
Utility Underground Fund........................................................................................................................ B – 18
Gas Tax Fund ........................................................................................................................................... B – 20
CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -2
CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -3
FINANCIAL SUMMARIES
BY PROGRAM
CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -4
FY 2017/18
BUDGET BY PROGRAM CATEGORY
(Includes Carryforward and FY 2017/18 Budget)
Carryforward
&
Budget by Program Category FY 2017/18 Category %
Streets Program
Street Reconstruction 15,684,782$ 62%
Maintenance, Repair & Safety Projects 1,838,019 7%
Street Improvements 5,446,631 21%
Bridges 235,087 1%
Streets Program 23,204,520$ 91%
Parks and Trails Program
Park Improvements 615,146$ 2%
Trail Improvements 250,000 1%
Parks Program 865,146$ 3%
Public Facilities Program
Infrastructure 358,135$ 1%
Equipment 972,056 4%
Public Facilities 1,330,191$ 5%
TOTAL PROJECT FUNDING 25,399,857$ 100%
CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -5
Street Reconstruction & Resurfacing
9901 Street Repair & Resurfacing 8,584,874$ 1,539,963$ 2,355,976$ 2,390,633$ 2,450,663$ 2,450,663$ 2,410,663$ 2,410,663$ 24,594,098$
0003 Almond Grove Street Rehabilitation 503,971 2,750,444 10,938,173 - - - - - 14,192,588 -
Street Maintenance, Repair & Safety
9910 Traffic Calming Projects 132,059 - 32,941 10,000 10,000 10,000 10,000 10,000 215,000
9921 Curb, Gutter & Sidewalk Maintenance 1,748,366 50 616,078 250,000 250,000 250,000 250,000 250,000 3,614,494
9930 Retaining Wall Repairs 1,220,978 92,089 249,710 100,000 100,000 100,000 100,000 100,000 2,062,777
9902 Annual Street Restriping 180,228 - 69,772 25,000 25,000 25,000 25,000 25,000 375,000
2102 Public Access Infrastructure Improvement Projects - - 140,000 - - - - - 140,000
0120 Guardrail Replacement Projects 136,958 - 93,043 - - - - - 230,000
0122 Electrical Panel Replacement on Pageant Way - - 45,000 - - - - - 45,000
0125 Crosswalk Improvements - Santa Cruz/Blossom Hill - - 110,000 - - - - - 110,000
0126 Crosswalk Lighting Upgrade 85,760 7,565 96,476 - - - - - 189,800
Street Improvements
0202 Hwy 9/University Intersection 969,495 - 199,235 - - - - - 1,168,730
0213 Los Gatos Blvd/Shannon Improvements - - 20,000 - - - - - 20,000
0214 Monument Control Network Update - - 30,000 - - - - - 30,000
0705 Downtown Parking Lots Seal Coat & Restriping - - 100,000 - - - - - 100,000
0409 Hernandez Avenue Storm Drain Improvements 17,180 - - - - - - 65,000 82,180
0212 Blossom Hill Rd/Cherry Blossom Ln Intersection - - 500,000 - - - - - 500,000
0704 224 W. Main Street Property Acquisition (Parking Lot 6)4,000 - 1,196,000 - - - - - 1,200,000
0218 Shannon/LGB/Cherry Blossom Sidewalk Improvements 104 - 129,896 - - - - - 130,000
0219 Stonybrook & Kennedy Sidewalk Improvements 18,884 74 561,042 - - - - - 580,000
0221 Sidewalk Improvements - Multiple Locations - - 60,000 - - - - - 60,000
0224 LED Streetlights - 413 504,235 - - - - - 504,648
0707 Pageant Way Parking Lot Reconstruction 16,368 29,000 161,596 - - - - - 206,964
0225 Utility Undergrounding Improvements - - 70,000 42,000 42,000 42,000 42,000 6,528,000 6,766,000
0226 Bicycle & Pedestrian Master Plan 72,434 66,097 123,665 - - - - - 262,196
0229 Cut-Through Traffic Mitigation 13,695 145,213 571,092 - - - - - 730,000
0227 Traffic Signal Modernization - - 252,869 250,000 352,869 592,895 415,027 - 1,863,659
0410 Bicknall Avenue Storm Drain Improvements - 21,500 - 150,000 - - - - 171,500
0231 Bicycle & Pedestrian Improvements - - - 300,000 - - - - 300,000
0413 Stormwater Master Plan - - - 200,000 - - - - 200,000
0414 Stormwater System - Pollution Prevention Compliance - - - - 300,000 - - - 300,000
0232 Public Arts Gateway Project - - - 25,000 - - - - 25,000
Bridges
0801 Quito Road - Bridge Replacement 64,594 - 235,087 - - - - - 299,681
Total Streets Projects 13,769,948$ 4,652,407$ 19,461,887$ 3,742,633$ 3,530,532$ 3,470,558$ 3,252,690$ 9,388,663$ 61,269,316$
Expended
Through
2015/16
2016/17
Estimated
Actuals
Estimated
Carryfwd to
2017/18
2017/18
Budget Total Budgeted
2018/19
Budget
STREETS PROGRAM SUMMARY
2019/20
Budget
2020/21
Budget
2021/22
Budget
CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -6
Park Improvements
4605 Parks Playground Fibar Project 42,500$ -$ 32,501$ -$ 25,000$ -$ 25,000$ -$ 125,000$
3104 Park Rehabilitation - Bachman Park - - 325,000 - - - - - 325,000
3407 Blossom Hill Park Little League Backstop - 99,815 10,185 - - - - - 110,000
4608 Tennis Courts Repairs - Various Town Parks - 572 139,428 - - - - - 140,000
4507 Forbes Mill Footbridge Improvements - 7,815 38,033 45,000 - - - - 90,848
3303 Belgatos Park Restroom Improvements - - - 25,000 - - - - 25,000
Trail Improvements
4504 Open Space Trail Upgrades - - 250,000 - - - - - 250,000
Total Parks Projects 42,500$ 108,202$ 795,146$ 70,000$ 25,000$ -$ 25,000$ -$ 1,065,848$
2017/18
Budget
2018/19
Budget
2020/21
Budget
Expended
Through
2015/16
2016/17
Estimated
Actuals
Estimated
Carryfwd to
2017/18
PARKS AND TRAILS PROGRAM SUMMARY
2021/22
Budget Total Budgeted
2019/20
Budget
Infrastructure
2302 Building Replacement at Corporation Yard 12,146$ 4,571$ -$ 25,000$ 25,000$ 25,000$ 25,000$ 50,000$ 166,717$
2110 Civic Center Building Energy Efficiency Measures - - 25,000 - - - - - 25,000
2304 Fuel System Enhancement - - 75,000 - - - - - 75,000
2008 Energy Efficiency Upgrade - Town-wide - - 25,000 25,000 25,000 - - - 75,000
2112 Exterior Lighting Replacement - Civic Center - - 25,000 - - - - - 25,000
2113 Civic Center Fountain Modification - - 33,135 - - - - - 33,135
2115 HVAC - Chiller Repair - - 125,000 - - - - - 125,000
Equipment
6101 Information System Upgrade 394,421$ 7,794$ 72,785$ -$ -$ -$ -$ -$ 475,000$
6001 Audio/Video System Upgrade 52,440 - 58,160 - - - - - 110,600
6003 Town-wide Document Imaging Project 198,011 - 16,990 - - - - - 215,000
6302 Tiburon CAD/RMS Upgrade 28,000 42,000 - - - - - - 70,000
2305 Engineering Document Archiving 1,126 7,158 51,716 - - - - - 60,000
2402 Police & PPW Interoperability Radio Project - 11,593 584,087 - - - - - 595,680
6305 Silicon Valley Regional Interoperability Project (SVRIP) Service 129,600 140,711 35,441 152,876 - - - - 458,628
Total Facilities Projects 815,743$ 213,827$ 1,127,315$ 202,876$ 50,000$ 25,000$ 25,000$ 50,000$ 2,509,761$
Total Streets, Parks and Trails, and Public Facilities Projects 14,628,191$ 4,974,435$ 21,384,348$ 4,015,509$ 3,605,532$ 3,495,558$ 3,302,690$ 9,438,663$ 64,844,925$
2019/20
Budget
2020/21
Budget
2021/22
Budget Total Budgeted
Expended
Through
2015/16
2016/17
Estimated
Actuals
Estimated
Carryfwd to
2017/18
2017/18
Budget
2018/19
Budget
PUBLIC FACILITIES PROGRAM
CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -7
FINANCIAL SUMMARIES
BY FUND
CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -8
FY 2017/18
PROJECT SUMMARY BY FUND
(Includes Carryforward and FY 2017/18 Budget)
`
Carryforward
&
Budget by Fund FY 2017/18 Fund %
GFAR 22,050,496$ 86.8%
Traffic Mitigation Fund 1,071,628 4.2%
Grant Funds 744,443 2.9%
Storm Drain Funds 150,000 0.6%
Utility Underground Fund 112,000 0.4%
Gas Tax Fund 1,271,290 5.0%
Total Budget by Fund 25,399,857$ 100.0%
CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -9
Beginning Fund Balance
411 GFAR 13,278,575$ 13,278,575$ 11,271,323$ 1,001,346$ 375,159$ 218,972$ 157,785$
411 Reserved for Parking 1,460,210 164,210 164,210 164,210 164,210 164,210 164,210
411 Reserved for Comcast PEG 50,000 50,000 50,000 50,000 50,000 50,000 50,000
471 Traffic Mitigation 207,207 207,207 207,207 207,207 207,207 207,207 207,207
421 Grant Fund (379,946) (379,946) (379,586) (325,368) (325,368) (325,368) (318,413)
461 Storm Basin #1 721,198 721,198 769,808 818,658 868,648 919,806 972,160
462 Storm Basin #2 949,644 949,644 999,394 1,049,394 1,100,544 1,152,862 1,206,377
463 Storm Basin #3 (2,788) (2,788) (21,798) (169,408) (167,708) (165,947) (164,124)
472 Underground Utilities 2,881,501 2,881,501 2,925,911 2,858,191 2,860,481 2,862,781 6,675,649
481 Gas Tax 1,651,113 1,651,113 711,043 216,210 223,253 230,336 241,549
Total Beginning Fund Balance 20,816,714$ 19,520,714$ 16,697,512$ 5,870,440$ 5,356,426$ 5,314,859$ 9,192,400$
Revenues
411 GFAR 10,307,945$ 1,859,716$ 12,295,944$ 1,862,092$ 1,982,092$ 2,102,092$ 2,222,092$
471 Traffic Mitigation 1,470,887 155,213 1,081,628 187,869 602,895 425,027 10,000
421 Grant Fund 549,021 360 798,661 175,000 - - -
461 Storm Basin #1 49,000 48,610 48,850 49,990 51,158 52,354 53,569
462 Storm Basin #2 53,380 49,750 50,000 51,150 52,318 53,514 54,739
463 Storm Basin #3 1,500 2,490 2,390 1,700 1,761 1,823 1,886
472 Underground Utilities 50,000 44,410 44,280 44,290 44,300 3,854,868 63,380
481 Gas Tax 631,843 612,544 882,457 1,253,043 1,253,083 1,217,213 1,217,273
Total Revenues 13,113,576$ 2,773,093$ 15,204,210$ 3,625,134$ 3,987,607$ 7,706,891$ 3,622,940$
TOTAL SOURCE OF FUNDS 33,930,290$ 22,293,807$ 31,901,721$ 9,495,574$ 9,344,033$ 13,021,751$ 12,815,340$
Capital Program Expenditures
411 GFAR 23,090,812$ 3,764,968$ 22,050,496$ 2,070,663$ 1,720,663$ 1,745,663$ 1,745,663$
471 Traffic Mitigation 1,533,034 145,213 1,071,628 177,869 592,895 415,027 -
421 Grant Fund 494,443 - 744,443 175,000 - - -
461 Storm Basin #1 - - - - - - -
462 Storm Basin #2 - - - - - - -
463 Storm Basin #3 21,500 21,500 150,000 - - - 65,000
472 Underground Utilities 70,000 - 112,000 42,000 42,000 42,000 6,528,000
481 Gas Tax 1,937,905 1,446,615 1,271,290 1,140,000 1,140,000 1,100,000 1,100,000
Total Capital Projects Expenditures 27,147,693$ 5,378,296$ 25,399,857$ 3,605,532$ 3,495,558$ 3,302,690$ 9,438,663$
Transfers Out & Other Sources
411 GFAR Designated for Parking 164,210$ 164,210$ 164,210$ 164,210$ 164,210$ 164,210$ 164,210$
411 GFAR 199,808 102,000 515,424 417,616 417,616 417,616 417,616
411 Reserved for Comcast PEG 50,000 50,000 50,000 50,000 50,000 50,000 50,000
471 Traffic Mitigation 10,000 10,000 10,000 10,000 10,000 10,000 10,000
481 Gas Tax 106,000 106,000 106,000 106,000 106,000 106,000 106,000
Total Transfers Out & Designated 530,018$ 432,210$ 845,634$ 747,826$ 747,826$ 747,826$ 747,826$
Unrestricted 6,252,579$ 16,483,302$ 5,656,230$ 5,142,216$ 5,100,649$ 8,971,235$ 2,628,851$
TOTAL USE OF FUNDS 33,930,290$ 22,293,807$ 31,901,721$ 9,495,574$ 9,344,033$ 13,021,751$ 12,815,340$
FY 2022/23Carryfwd &
FY 2017/18 FY 2018/19 FY 2019/20 FY 2021/21USE of FUNDS Adjusted Budget
FY 2016/17
Estimated
FY 2016/17
FY 2021/21Estimated
FY 2016/17 FY 2022/23
Source and Use Summary Schedule
All Capital Improvement Program Funds
Adjusted Budget
FY 2016/17
Carryfwd &
FY 2017/18 FY 2018/19 FY 2019/20SOURCE of FUNDS
CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -10
Adjusted Budget Estimated Budget & Carryfwd Proposed Proposed Proposed Proposed
2016/17 2016/17 2017/18 2018/19 2019/20 2020/21 2021/22
SOURCE OF FUNDS
Beginning Fund Balance
Designated for Parking 1,460,210$ 164,210$ 164,210$ 164,210$ 164,210$ 164,210$ 164,210$
Reserved for Comcast PEG 50,000 50,000 50,000 50,000 50,000 50,000 50,000
Unrestricted 13,278,575 13,278,575 11,271,323 1,001,346 375,159 218,972 157,785
Total Beginning Fund Balance 14,788,785$ 13,492,785$ 11,485,533$ 1,215,556$ 589,369$ 433,182$ 371,995$
Revenues
Use of Reserves - Parking 1,296,000$ -$ 1,296,000$ -$ -$ -$ -$
Construction Impact Fees 80,000 100,000 110,000 110,000 110,000 110,000 110,000
Refuse Vehicle Road Impact Fee 348,000 348,429 373,429 493,429 613,429 733,429 853,429
Zayo Contract( Conduit) - for Streets Repairs 350,000 350,000 - - - - -
Utility Permit 25,000 25,000 - - - - -
Slurry Seal - 5,005 - - - - -
Forbes Mill Footbridge - 9,781 - - - - -
Old Library Reuse - 55,000 - - - - -
Developers Contributions 78,000 - 78,000 78,000 78,000 78,000 78,000
Cost Sharing - Curbs & Gutters 17,193 32,304 10,000 10,000 10,000 10,000 10,000
Cost Sharing - Traffic Calming 20,000 - 10,000 10,000 10,000 10,000 10,000
Traffic Around Schools - 16,070 - - - - -
PG&E Rebate for LED 62,720 - 62,720 - - - -
Little League Contribution to BHP Backstop 25,000 25,000 - - - - -
Measure B Funding 489,079 189,947 479,132 180,000 180,000 180,000 180,000
2016 Measure B Funding - - 580,663 580,663 580,663 580,663 580,663
Monte Sereno Contribution (Bicycle/Ped Master Plan)7,500 7,500 - - - - -
Equipment Replacement Transfer In 295,680 295,680 - - - - -
Almond Grove Transfer In 6,563,773 - 6,563,773 - - - -
Strategic Priority Transfer In - - 2,082,227 - - - -
Operating Transfers In 650,000 400,000 650,000 400,000 400,000 400,000 400,000
Total Revenues 10,307,945$ 1,859,716$ 12,295,944$ 1,862,092$ 1,982,092$ 2,102,092$ 2,222,092$
TOTAL SOURCE OF FUNDS 25,096,730$ 15,352,501$ 23,781,477$ 3,077,648$ 2,571,461$ 2,535,274$ 2,594,087$
USE OF FUNDS
Total Completed Projects 477,288$ 403,860$ -$ -$ -$ -$ -$
Carryforward Projects
Open Space Trail Upgrades 250,000 - 250,000 - - - -
Parks Playground Fibar Project 32,501 - 32,501 25,000 - 25,000 -
Park Rehabilitation - Bachman Park 325,000 - 325,000 - - - -
Forbes Mill Footbridge Improvements 45,848 7,815 83,033 - - - -
Blossom Hill Park Little League Backstop 110,000 99,815 10,185 - - - -
Tennis Courts Repairs - Various Town Parks 140,000 572 139,428 - - - -
Audio/Video System Upgrade 58,160 - 58,160 - - - -
Information System Upgrade 80,579 7,794 72,785 - - - -
Tiburon CAD/RMS Upgrade 42,000 42,000 - - - - -
Town-wide Document Imaging Project 16,990 - 16,990 - - - -
Building Replacement at Corporation Yard - 4,571 25,000 25,000 25,000 25,000 50,000
Fuel System Enhancement 75,000 - 75,000 - - - -
Police & PPW Interoperability Radio Project 595,680 11,593 584,087 - - - -
Engineering Document Archiving 58,874 7,158 51,716 - - - -
Civic Center Building Energy Efficiency Measures 25,000 - 25,000 - - - -
Silicon Valley Regional Interoperability Project (SVRIP) Service 176,152 140,711 188,317 - - - -
Energy Efficiency Upgrade - Town-wide 25,000 - 50,000 25,000 - - -
Exterior Lighting Replacement - Civic Center 25,000 - 25,000 - - - -
Civic Center Fountain Modification 33,135 - 33,135 - - - -
HVAC - Chiller Repair 125,000 - 125,000 - - - -
Street Repair & Resurfacing 1,958,035 93,349 3,475,319 1,310,663 1,310,663 1,310,663 1,310,663
Annual Street Restriping 69,772 - 94,772 25,000 25,000 25,000 25,000
Traffic Calming Projects 32,941 - 42,941 10,000 10,000 10,000 10,000
Curb, Gutter & Sidewalk Maintenance 616,128 50 866,078 250,000 250,000 250,000 250,000
Retaining Wall Repairs 341,799 92,089 349,710 100,000 100,000 100,000 100,000
Quito Road - Bridge Replacement 235,087 - 235,087 - - - -
Almond Grove Street Rehabilitation 13,688,617 2,750,444 10,938,173 - - - -
Guardrail Replacement Projects 93,043 - 93,043 - - - -
Electrical Panel Replacement on Pageant Way 45,000 - 45,000 - - - -
224 W. Main Street Property Acquisition (Parking Lot 6)1,196,000 - 1,196,000 - - - -
Downtown Parking Lots Seal Coat & Restriping 100,000 - 100,000 - - - -
Monument Control Network Update 20,000 - 20,000 - - - -
Shannon/LGB/Cherry Blossom Sidewalk Improvements 129,896 - 129,896 - - - -
Stonybrook & Kennedy Sidewalk Improvements 561,116 74 561,042 - - - -
Sidewalk Improvements - Multiple Locations 60,000 - 60,000 - - - -
Crosswalk Lighting Upgrade 61,374 7,565 53,809 - - - -
Crosswalk Improvements at Santa Cruz/Blossom Hill 60,000 - 60,000 - - - -
Pageant Way Parking Lot Reconstruction 190,596 29,000 161,596 - - - -
LED Streetlights 504,648 413 504,235 - - - -
Bicycle & Pedestrian Master Plan 109,554 66,097 43,457 - - - -
Cut-Through Traffic Mitigation 300,000 - 300,000 - - - -
New Projects
Belgatos Park Restroom Improvements - - 25,000 - - - -
Bicycle & Pedestrian Improvements - - 300,000 - - - -
Stormwater Master Plan - - 200,000 - - - -
Stormwater System - Pollution Prevention Compliance - - - 300,000 - - -
Public Arts Gateway Project - - 25,000 - - - -
Total Project Expenditures 23,090,812$ 3,764,968$ 22,050,496$ 2,070,663$ 1,720,663$ 1,745,663$ 1,745,663$
Operating Transfers Out
Transfer to GF 199,808$ 102,000$ 515,424$ 417,616$ 417,616$ 417,616$ 417,616$
Total Operating Transfers Out 199,808$ 102,000$ 515,424$ 417,616$ 417,616$ 417,616$ 417,616$
Ending Fund Balance
Designated for Parking 164,210$ 164,210$ 164,210$ 164,210$ 164,210$ 164,210$ 164,210$
Reserved for Comcast PEG 50,000 50,000 50,000 50,000 50,000 50,000 50,000
Unrestricted 1,591,900 11,271,323 1,001,346 375,159 218,972 157,785 216,598
Total Ending Fund Balance 1,806,110$ 11,485,533$ 1,215,556$ 589,369$ 433,182$ 371,995$ 430,808$
TOTAL USE OF FUNDS 25,096,730$ 15,352,501$ 23,781,477$ 3,077,648$ 2,571,461$ 2,535,274$ 2,594,087$
GENERAL FUND APPROPRIATED RESERVES (GFAR)
STATEMENT OF SOURCE AND USE OF FUNDS
CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -11
Carryforward Projects
4504 Open Space Trail Upgrades -$ 250,000$ -$ -$ -$ -$ -$ 250,000$
1605 Parks Playground Fibar Project 42,500 32,501 - 25,000 - 25,000 - 125,000
3104 Park Rehabilitation - Bachman Park - 325,000 - - - - - 325,000
3407 Blossom Hill Park Little League Backstop 99,815 10,185 - - - - - 110,000
4608 Tennis Courts Repairs - Various Town Parks 572 139,428 - - - - - 140,000
4507 Forbes Mill Footbridge Improvements 7,815 38,033 45,000 - - - - 90,848
6001 Audio/Video System Upgrade 52,440 58,160 - - - - - 110,600
6101 Information System Upgrade 402,215 72,785 - - - - - 475,000
6003 Town-wide Document Imaging Project 198,011 16,990 - - - - - 215,000
6302 Tiburon CAD/RMS Upgrade 70,000 - - - - - - 70,000
2302 Building Replacement at Corporation Yard 16,717 - 25,000 25,000 25,000 25,000 50,000 166,717
2304 Fuel System Enhancement - 75,000 - - - - - 75,000
6003 Police & PPW Interoperability Radio Project 11,593 584,087 - - - - - 595,680
2305 Engineering Document Archiving 8,284 51,716 - - - - - 60,000
2110 Civic Center Building Energy Efficiency Measures - 25,000 - - - - - 25,000
6305 Silicon Valley Regional Interoperability Project (SVRIP) 270,311 35,441 152,876 - - - - 458,628
2306 Energy Efficiency Upgrade - Town-wide - 25,000 25,000 25,000 - - - 75,000
2112 Exterior Lighting Replacement - Civic Center - 25,000 - - - - - 25,000
2113 Civic Center Fountain Modification - 33,135 - - - - - 33,135
2115 HVAC - Chiller Repair - 125,000 - - - - - 125,000
9901 Street Repair & Resurfacing 3,971,478 1,864,686 1,610,633 1,310,663 1,310,663 1,310,663 1,310,663 12,689,449
9902 Annual Street Restriping 180,228 69,772 25,000 25,000 25,000 25,000 25,000 375,000
0003 Almond Grove Street Rehabilitation 3,254,415 10,938,173 - - - - - 14,192,588
9910 Traffic Calming Projects 132,059 32,941 10,000 10,000 10,000 10,000 10,000 215,000
9921 Curb, Gutter & Sidewalk Maintenance 1,748,416 616,078 250,000 250,000 250,000 250,000 250,000 3,614,494
0122 Electrical Panel Replacement on Pageant Way - 45,000 - - - - - 45,000
9930 Retaining Wall Repairs 1,313,067 249,710 100,000 100,000 100,000 100,000 100,000 2,062,777
0801 Quito Road - Bridge Replacement 64,594 235,087 - - - - - 299,681
0120 Guardrail Replacement Projects 136,958 93,043 - - - - - 230,000
0704 224 W. Main Street Property Acquisition (Parking Lot 6)4,000 1,196,000 - - - - - 1,200,000
0705 Downtown Parking Lots Seal Coat & Restriping - 100,000 - - - - - 100,000
0214 Monument Control Network Update - 20,000 - - - - - 20,000
0218 Shannon/LGB/Cherry Blossom Sidewalk Improvements 104 129,896 - - - - - 130,000
0219 Stonybrook & Kennedy Sidewalk Improvements 18,958 561,042 - - - - - 580,000
0221 Sidewalk Improvements - Multiple Locations - 60,000 - - - - - 60,000
0125 Crosswalk Improvements - Santa Cruz/Blossom Hill - 60,000 - - - - - 60,000
0126 Crosswalk Lighting Upgrade 36,261 53,809 - - - - - 90,070
0707 Pageant Way Parking Lot Reconstruction 45,368 161,596 - - - - - 206,964
0224 LED Streetlights 413 504,235 - - - - - 504,648
0226 Bicycle & Pedestrian Master Plan 98,891 43,457 - - - - - 142,348
0229 Cut-Through Traffic Mitigation - 300,000 - - - - - 300,000
New Projects
3303 Belgatos Park Restroom Improvements - - 25,000 - - - - 25,000
0231 Bicycle & Pedestrian Improvements -$ -$ 300,000$ -$ -$ -$ -$ 300,000$
0413 Stormwater Master Plan - - 200,000 - - - - 200,000
0414 Stormwater System - Pollution Prevention Compliance - - - 300,000 - - - 300,000
0232 Public Arts Gateway Project - - 25,000 - - - - 25,000 -
Total GFAR Projects 12,185,481$ 19,256,987$ 2,793,509$ 2,070,663$ 1,720,663$ 1,745,663$ 1,745,663$ 41,518,629$
2018/19
Budget
2020/21
Budget
2017/18
Budget
Total
Budgeted
Expended
Through
2016/17
Estimated
Carryfwd to
2017/18
2019/20
Budget
GFAR FUND PROJECT SUMMARY
2021/22
Budget
CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -12
Adjusted
Budget Estimated
Budget &
Carryfwd Proposed Proposed Proposed Proposed
2016/17 2016/17 2017/18 2018/19 2019/20 2020/21 2021/22
SOURCE OF FUNDS
Beginning Fund Balance
Unrestricted 207,207$ 207,207$ 207,207$ 207,207$ 207,207$ 207,207$ 207,207$
Deferred Traffic Mitigation
Total Beginning Fund Balance 207,207$ 207,207$ 207,207$ 207,207$ 207,207$ 207,207$ 207,207$
Revenues
Deferred Revenue 1,470,887$ 155,213$ 1,081,628$ 187,869$ 602,895$ 425,027$ 10,000$
In-Lieu Fees
Total Revenues 1,470,887$ 155,213$ 1,081,628$ 187,869$ 602,895$ 425,027$ 10,000$
TOTAL SOURCE OF FUNDS 1,678,093$ 362,419$ 1,288,834$ 395,075$ 810,102$ 632,233$ 217,207$
USE OF FUNDS
Completed Projects
Total Completed Projects 316,193$ -$ -$ -$ -$ -$ -$
Carryforward Projects
Blossom Hill Rd/Cherry Blossom Ln Intersection 500,000 - 500,000 - - - -
Los Gatos Blvd/Shannon Improvements 20,000 - 20,000 - - - -
Monument Control Network Update 10,000 - 10,000 - - - -
Crosswalk Add - Santa Cruz Ave 50,000 - 50,000 - - - -
Crosswalk Lighting Upgrade 42,666 - 42,666 - - - -
Cut-Through Traffic Mitigation 416,305 145,213 271,092 - - - -
Traffic Signal Modernization 177,869 - 177,869 177,869 592,895 415,027 -
Proposed Projects
Traffic Signal Modernization - - - -
Total Project Expenditures 1,533,034$ 145,213$ 1,071,628$ 177,869$ 592,895$ 415,027$ -$
Operating Transfers 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$
Total Operating Transfers 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$ 10,000$
Ending Fund Balance
Unrestricted 135,060$ 207,207$ 207,207$ 207,207$ 207,207$ 207,207$ 207,207$
Deferred Traffic Mitigation
Total Ending Fund Balance 135,060$ 207,207$ 207,207$ 207,207$ 207,207$ 207,207$ 207,207$
TOTAL USE OF FUNDS 1,678,093$ 362,419$ 1,288,834$ 395,075$ 810,102$ 632,233$ 217,207$
TRAFFIC MITIGATION FUND
STATEMENT OF SOURCE AND USE OF FUNDS
CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -13
Carryforward Projects
0212 Blossom Hill Rd/Cherry Blossom Ln Intersection -$ 500,000$ -$ -$ -$ -$ -$ 500,000$
0213 Los Gatos Blvd/Shannon Improvements - 20,000 - - - - - 20,000
0214 Monument Control Network Update - 10,000 - - - - - 10,000
0202 Hwy 9/University Intersection 66,693 - - - - - - 66,693
0125 Crosswalk Add - Santa Cruz Ave - 50,000 - - - - - 50,000
0126 Crosswalk Lighting Upgrade 57,064 42,666 - - - - - 99,730
0227 Traffic Signal Modernization - 177,869 - 177,869 592,895 415,027 - 1,363,659
0229 Cut-Through Traffic Mitigation 158,908 271,092 - - - - - 430,000
New Projects
-$ -$ -$ -$ -$ -$ -$ -
Total Traffic Mitigation Projects 282,664$ 1,071,628$ -$ 177,869$ 592,895$ 415,027$ -$ 2,540,082$
2021/22
Budget
Estimated
Carryfwd to
2017/18
2018/19
Budget
2017/18
Budget
2019/20
Budget
2020/21
Budget
Total
Budgeted
TRAFFIC MITIGATION FUND PROJECTS
Expended
Through
2016/17
CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -14
Adjusted
Budget Estimated
Budget &
Carryfwd Proposed Proposed Proposed Proposed
2016/17 2016/17 2017/18 2018/19 2019/20 2020/21 2021/22
SOURCE OF FUNDS
Beginning Fund Balance
Unrestricted (379,946)$ (379,946)$ (379,586)$ (325,368)$ (325,368)$ (325,368)$ (318,413)$
Total Beginning Fund Balance (379,946)$ (379,946)$ (379,586)$ (325,368)$ (325,368)$ (325,368)$ (325,368)$
Revenues
Public Access Infrastructure Improvement Projects 140,000$ -$ 140,000$ -$ -$ -$ -$
Hwy 9/University Intersection 253,813 - 253,813 - - - -
Traffic Signal Modernization 75,000 - 325,000 175,000 - - -
Bicycle & Pedestrian Master Plan 80,208 360 79,848 - - - -
Bicycle & Pedestrian Master Plan
Total Revenues 549,021$ 360$ 798,661$ 175,000$ -$ -$ -$
TOTAL SOURCE OF FUNDS 169,075$ (379,586)$ 419,075$ (150,368)$ (325,368)$ (325,368)$ (325,368)$
USE OF FUNDS
Completed Projects
Total Completed Projects -$ -$ -$ -$ -$ -$ -$
Carryforward Projects
Hwy 9/University Intersection 199,235 - 199,235 - - - -
Public Access Infrastructure Improvement Projects 140,000 - 140,000 - - - -
Traffic Signal Modernization 75,000 - 325,000 175,000 - - -
Bicycle & Pedestrian Master Plan 80,208 - 80,208 - - - -
Proposed Projects
Total Expenditures 494,443$ -$ 744,443$ 175,000$ -$ -$ -$
Ending Fund Balance
Unrestricted (325,368)$ (379,586)$ (325,368)$ (325,368)$ (325,368)$ (325,368)$ (325,368)$
Total Ending Fund Balance (325,368)$ (379,586)$ (325,368)$ (325,368)$ (325,368)$ (325,368)$ (325,368)$
TOTAL USE OF FUNDS 169,075$ (379,586)$ 419,075$ (150,368)$ (325,368)$ (325,368)$ (325,368)$
GRANT FUND
STATEMENT OF SOURCE AND USE OF FUNDS
CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -15
Carryforward Projects
2102 Public Access Infrastructure Improvement -$ 140,000$ -$ -$ -$ -$ -$ 140,000$
0202 Hwy 9/University Intersection 902,802 199,235 - - - - - 1,102,038
0226 Bicycle & Pedestrian Master Plan 39,640 80,208 - - - - - 119,848
0227 Traffic Signal Modernization - 75,000 250,000 175,000 - - - 500,000
New Projects
-$ -$ -$ -$ -$ -$ -$ -
Total Grant Funded Projects 942,443$ 494,443$ 250,000$ 175,000$ -$ -$ -$ 1,861,886$
2018/19
Budget
2021/22
Budget
Estimated
Carryfwd to
2017/18
Expended
Through
2016/17
2017/18
Budget
GRANT FUNDED PROJECTS
2019/20
Budget
2020/21
Budget
Total
Budgeted
CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -16
Adjusted
Budget Estimated
Budget &
Carryfwd Proposed Proposed Proposed Proposed
2016/17 2016/17 2017/18 2018/19 2019/20 2020/21 2021/22
SOURCE OF FUNDS
Beginning Fund Balance
Unrestricted 1,668,054$ 1,668,054$ 1,747,404$ 1,698,644$ 1,801,484$ 1,906,721$ 2,014,413$
Total Beginning Fund Balance 1,668,054$ 1,668,054$ 1,747,404$ 1,698,644$ 1,801,484$ 1,906,721$ 2,014,413$
Revenues
Drainage Fees 92,500$ 92,500$ 92,500$ 94,350$ 96,237$ 98,162$ 100,125$
Interest 11,380 8,350 8,740 8,490 9,000 9,530 10,070
Total Revenues 103,880$ 100,850$ 101,240$ 102,840$ 105,237$ 107,692$ 110,195$
TOTAL SOURCE OF FUNDS 1,771,934$ 1,768,904$ 1,848,644$ 1,801,484$ 1,906,721$ 2,014,413$ 2,124,608$
USE OF FUNDS
Completed Projects
Total Completed Projects -$ -$ -$ -$ -$ -$ -$
Carryforward Projects
Hernandez Ave Storm Drain Improvements - - - - - - 65,000
Bicknall Avenue Strom Drain Improvement 21,500 21,500 150,000 - - - -
Proposed Projects
- - - - - - -
Total Expenditures 21,500$ 21,500$ 150,000$ -$ -$ -$ 65,000$
Ending Fund Balance
Unrestricted 1,750,434$ 1,747,404$ 1,698,644$ 1,801,484$ 1,906,721$ 2,014,413$ 2,059,608$
Total Ending Fund Balance 1,750,434$ 1,747,404$ 1,698,644$ 1,801,484$ 1,906,721$ 2,014,413$ 2,059,608$
TOTAL USE OF FUNDS 1,771,934$ 1,768,904$ 1,848,644$ 1,801,484$ 1,906,721$ 2,014,413$ 2,124,608$
STORM BASIN FUNDS
STATEMENT OF SOURCE AND USE OF FUNDS
CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -17
Carryforward Projects
0409 Hernandez Avenue Storm Drain Improvements 17,180$ -$ -$ -$ -$ -$ 65,000$ 82,180$
0410 Bicknall Avenue Strom Drain Improvement 21,500 - 150,000 - - - - 171,500
New Projects
-$ -$ -$ -$ -$ -$ -$ -$
Total Storm Basin Funds Projects 38,680$ -$ 150,000$ -$ -$ -$ 65,000$ 253,680$
Total
Budgeted
Estimated
Carryfwd to
2017/18
2017/18
Budget
2018/19
Budget
2020/21
Budget
2021/22
Budget
2019/20
Budget
Expended
Through
2016/17
STORM BASIN FUNDS PROJECTS
CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -18
Adjusted
Budget Estimated
Budget &
Carryfwd Proposed Proposed Proposed Proposed
2016/17 2016/17 2017/18 2018/19 2019/20 2020/21 2021/22
SOURCE OF FUNDS
Beginning Fund Balance
Unrestricted 2,881,501$ 2,881,501$ 2,925,911$ 2,858,191$ 2,860,481$ 2,862,781$ 6,675,649$
Total Beginning Fund Balance 2,881,501$ 2,881,501$ 2,925,911$ 2,858,191$ 2,860,481$ 2,862,781$ 6,675,649$
Revenues
Construction Tax 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$ 30,000$
Interest 20,000 14,410 14,280 14,290 14,300 14,310 33,380
Balamce from PG&E - - - - - 3,810,558 -
Total Revenues 50,000$ 44,410$ 44,280$ 44,290$ 44,300$ 3,854,868$ 63,380$
TOTAL SOURCE OF FUNDS 2,931,501$ 2,925,911$ 2,970,191$ 2,902,481$ 2,904,781$ 6,717,649$ 6,739,029$
USE OF FUNDS
Completed Projects
Total Completed Projects -$ -$ -$ -$ -$ -$ -$
Carryforward Projects
PG&E Undergrounding 70,000 - 112,000 42,000 42,000 42,000 6,528,000
New Projects
Total Expenditures 70,000$ -$ 112,000$ 42,000$ 42,000$ 42,000$ 6,528,000$
Operating Transfers
Total Operating Transfers -$ -$ -$ -$ -$ -$ -$
Ending Fund Balance
Unrestricted 2,861,501 2,925,911 2,858,191 2,860,481 2,862,781 6,675,649 211,029
Total Ending Fund Balance 2,861,501$ 2,925,911$ 2,858,191$ 2,860,481$ 2,862,781$ 6,675,649$ 211,029$
TOTAL USE OF FUNDS 2,931,501$ 2,925,911$ 2,970,191$ 2,902,481$ 2,904,781$ 6,717,649$ 6,739,029$
UTILITY UNDERGROUND FUND
STATEMENT OF SOURCE AND USE OF FUNDS
CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -19
Carryforward Projects
0225 Utility Undergrounding Improvements -$ 70,000$ 42,000$ 42,000$ 42,000$ 42,000$ 6,528,000$ 6,766,000$
New Projects
-$ -$ -$ -$ -$ -$ -$ -$
Total Utility Undergrounding Projects -$ 70,000$ 42,000$ 42,000$ 42,000$ 42,000$ 6,528,000$ 6,766,000$
2020/21
Budget
UTILITY UNDEGROUNDING FUND PROJECTS
Total
Budgeted
2019/20
Budget
2021/22
Budget
Expended
Through
2016/17
Estimated
Carryfwd to
2017/18
2017/18
Budget
2018/19
Budget
CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -20
Adjusted
Budget Estimated
Budget &
Carryfwd Proposed Proposed Proposed Proposed
2016/17 2016/17 2017/18 2018/19 2019/20 2020/21 2021/22
SOURCE OF FUNDS
Beginning Fund Balance
Unrestricted 1,651,113$ 1,651,113$ 711,043$ 216,210$ 223,253$ 230,336$ 241,549$
Total Beginning Fund Balance 1,651,113$ 1,651,113$ 711,043$ 216,210$ 223,253$ 230,336$ 241,549$
Revenues
Prop 42 - Traffic Congestion Relief -$ -$ -$ -$ -$ -$ -$
Gas Tax 558,893$ 530,590$ 755,734$ 1,113,778$ 1,113,778$ 1,077,878$ 1,077,878$
Gas Tas - Traffic Congestion 71,950 73,694 125,623 138,185 138,185 138,185 138,185
Interest 1,000 8,260 1,100 1,080 1,120 1,150 1,210
Total Revenues 631,843$ 612,544$ 882,457$ 1,253,043$ 1,253,083$ 1,217,213$ 1,217,273$
TOTAL SOURCE OF FUNDS 2,282,956$ 2,263,657$ 1,593,500$ 1,469,253$ 1,476,336$ 1,447,549$ 1,458,822$
USE OF FUNDS
Carryforward Projects
St Repair & Resurfacing 1,937,905 1,446,615 1,271,290 1,140,000 1,140,000 1,100,000 1,100,000
Proposed Projects
Total Expenditures 1,937,905$ 1,446,615$ 1,271,290$ 1,140,000$ 1,140,000$ 1,100,000$ 1,100,000$
Operating Transfers 106,000$ 106,000$ 106,000$ 106,000$ 106,000$ 106,000$ 106,000$
Total Operating Transfers 106,000$ 106,000$ 106,000$ 106,000$ 106,000$ 106,000$ 106,000$
Ending Fund Balance
Unrestricted 239,052$ 711,043$ 216,210$ 223,253$ 230,336$ 241,549$ 252,822$
Total Ending Fund Balance 239,052$ 711,043$ 216,210$ 223,253$ 230,336$ 241,549$ 252,822$
TOTAL USE OF FUNDS 2,282,956$ 2,263,657$ 1,593,500$ 1,469,253$ 1,476,336$ 1,447,549$ 1,458,822$
GAS TAX FUND
STATEMENT OF SOURCE AND USE OF FUNDS
CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -21
Carryforward Projects
9901 Street Repair & Resurfacing 6,153,359$ 491,290$ 780,000$ 1,140,000$ 1,140,000$ 1,100,000$ 1,100,000$ 11,904,649$
New Projects
-$ -$ -$ -$ -$ -$ -$ -$
Total Gas Tax Fund Projects 6,153,359$ 491,290$ 780,000$ 1,140,000$ 1,140,000$ 1,100,000$ 1,100,000$ 11,904,649$
Total
Budgeted
Estimated
Carryfwd to
2017/18
2017/18
Budget
2018/19
Budget
2019/20
Budget
Expended
Through
2016/17
2020/21
Budget
2021/22
Budget
GAS TAX FUND PROJECTS
CAPITAL IMPROVEMENT PROGRAM
Financial Summaries
B -22
STREETS PROGRAM DIRECTORY PROPOSED
C-1
STREET RECONSTRUCTION AND RESURFACING PROJECTS PAGE
9901 Street Repair & Resurfacing C – 6
0003 Almond Grove Street Rehabilitation Project C – 10
STREET REPAIRS, MAINTENANCE & SAFETY PROJECTS
9910 Traffic Calming Projects C – 16
9921 Curb, Gutter & Sidewalk Maintenance C – 18
9930 Retaining Wall Repairs C – 20
9902 Annual Street Restriping C – 22
2102 Public Access Infrastructure Improvement Projects C – 24
0120 Guardrail Replacement Projects C – 26
0122 Electrical Panel Replacement on Pageant Way C – 28
0125 Crosswalk Improvements at Santa Cruz Avenue/Blossom Hill Road C – 30
0126 Crosswalk Lighting Upgrade C – 32
STREET IMPROVEMENT PROJECTS
0202 Highway 9/University Avenue Intersection Improvements C – 38
0213 Los Gatos Boulevard/Shannon Road Improvements C – 40
0214 Monument Control Network Update C – 42
0705 Downtown Parking Lots Seal Coat & Restriping C – 44
0409 Hernandez Avenue Storm Drain Improvements C – 46
0212 Blossom Hill Road/Cherry Blossom Lane Intersection Improvements C – 48
0704 224 West Main Property Acquisition (Parking Lot 6) C – 50
0218 Sidewalk Improvements/Shannon/Los Gatos Blvd/Cherry Blossom C – 52
0219 Stonybrook Road & Kennedy Road Sidewalk Improvements C – 54
0221 Sidewalk Improvements – Multiple Locations C – 56
0224 LED Streetlights C – 58
0707 Pageant Way Parking Lot Reconstruction C – 60
0225 Utility Undergrounding Improvements C – 62
0226 Bicycle & Pedestrian Master Plan C – 64
0229 Cut – Through Traffic Mitigation C – 66
0230 Traffic Signal Modernization C – 68
0410 Bicknell Road Storm Drain Improvements C – 70
0231 Bicycle & Pedestrian Improvements C – 72
0413 Stormwater Master Plan C – 74
0414 Stormwater System – Pollution Prevention Compliance C – 76
0232 Public Arts Gateway Project C – 78
BRIDGE PROJECTS
0801 Quito Road – Bridge Replacement C – 84
PROPOSED STREETS PROGRAM
C - 2
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 3
PROJECT LOCATIONS
A Street Repair & Resurfacing
B Almond Grove Street Rehabilitation Project
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PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 4
PROGRAM SECTION DIRECTORY PAGE
9901 Street Repair & Resurfacing C – 6
0003 Almond Grove Street Rehabilitation Project C – 10
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 5
The Streets Program’s Street Reconstruction & Resurfacing section contains Capital Improvement Program projects that
resurface or repave the Town’s streets as the primary scope of work. Projects may also encompass minor components of
streetscape or street improvements; however, to be categorized in the Street Reconstruction & Resurfacing section,
projects must have pavement rehabilitation as their main purpose. Safety issues, traffic levels, the Pavement Condition
Index, available funding sources, project costs, and community impacts are all considerations in prioritizing Street
Reconstruction & Resurfacing projects in the five-year Capital Improvement Program.
This section contains an annual ongoing street rehabilitation project as well as an identified one-time project. The
dedicated ongoing funding sources for street repair are the Gas Tax and Proposition 42 funds which total approximately
$780,000 for FY 2017/18 and are expected to increase annually to $1,100,000 beginning FY 2018/19 due to the recently
enacted Road Recovery and Repair Act of 2017. (SB1). In November 2016, voters passed Countywide Measure B. This
Measure increased the sales tax by ½ cent for 30 years to fund transportation related projects. One part of 2016 Measure B
is a formulaic distribution of funds for roadway maintenance. The Los Gatos annual allocation is $580,633. Additional
sources include grant funding, if secured, such as state programs that focus on funding specific street categories or that
funds rehabilitation of specific arterial or collector streets.
In addition to the annual Gas Tax and future State revenues, Los Gatos has limited designated funding sources for
maintaining the Town’s roadway system. The Town has a Construction Impact Fee, which is expected to generate
approximately $110,000 annually and a Refuse Vehicle Road Impact Fee for additional street and roadway repairs due to
the disproportionate amount of wear and tear caused by construction and other heavy vehicles (estimated $370,000).
STREET RECONSTRUCTION & RESURFACING PROJECTS SUMMARY
* Total FY 2016/17 Carryforward $16,190,349
Carryforward Projects
9901 Street Repair & Resurfacing 10,124,837$ 4,746,609$ 2,450,663$ 2,450,663$ 2,410,663$ 2,410,663$ 24,594,098$
0003 Almond Grove Street Rehabilitation 3,254,415 10,938,173 - - - - 14,192,588
New Projects
Total Street Reconstruction Projects 13,379,252$ 15,684,782$ 2,450,663$ 2,450,663$ 2,410,663$ 2,410,663$ 38,786,686$
STREET PROJECT SUMMARY BY PROGRAM
2020/21
Budget
2018/19
Budget
2019/20
Budget
STREET RECONSTRUCTION PROJECTS
Total
Budgeted
2017/18 Budget &
Carryfwd*
2021/22
Budget
Expended Through
2016/17
FY 2017/18- 2021/22 CAPITAL IMPROVEMENT PROGRAM
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 6
Town Wide
Project Name Street Repair & Resurfacing Project Number 811-9901
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description
This is an ongoing annual project for street rehabilitation throughout Town to enhance vehicle safety
and to maintain the Town’s roadway infrastructure.
Location This project occurs in various locations including Town-wide arterials, collectors, and neighborhood
streets. The list of streets will be identified at the time the specifications are brought forward for
Council approval, which generally occurs in the spring.
Project
Background
Street rehabilitation projects are identified and prioritized according to pavement quality reflected by
the Pavement Condition Index (PCI), field inspection, traffic level, and safety issues. Every four years,
the Town conducts a full assessment on the condition of the streets through a consultant who
specializes in the field. This assessment is funded through a grant from the Metropolitan
Transportation Commission. The PCI information that results from the survey feeds into a street
maintenance software program called StreetSaver. Every jurisdiction in the Bay Area uses the same
program and methodology, making it the best practice in the industry.
With the PCI information in the StreetSaver database, the program can provide future high level
maintenance programs for the Town. The program emphasizes maintaining streets that have a good
(above 70) PCI at that level as ongoing preventive maintenance is more cost efficient than allowing
streets to reach lower PCI levels. As with many computer generated programs, the output requires
some validation and adjustment. Staff conducts this element of the work through field observations
and consideration of project proximity, all with an eye towards maximizing the value to the Town.
The resulting list, sized to the available budget, creates the annual list of streets for this project.
Historically, the Town invested approximately $11.7 million from FY 2000/01 to FY 2007/08 to
address the backlog of deferred street maintenance. This investment raised the average PCI of Town
streets from 64 in 2001 to nearly 74 in 2008. Due to budget challenges that followed, Town streets
have been resurfaced by the application of a rubber cape seal or a slurry seal. This method is
typically utilized for streets in better condition to provide a seal to the surface below. The solution is
cost effective and can provide some limited protection to streets in worse condition, but for a shorter
timeframe.
For the streets with a lower PCI, an asphalt overlay is often the preferred solution with the best
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 7
return on investment over time. Costs are much higher for this solution. Given the small amount of
asphalt overlay work performed, and decreased funding from FY 2008/09 to FY 2015/16 of $9.9
million, the Town’s PCI dropped from 74 to 69 between 2008 and 2010, and has further decreased to
its current level of 66.
To mitigate this decline, the Town has focused its resources on arterials and collector streets, and has
used a rubber cape seal and slurry seal approach to slow the decline of the PCI rating. This approach
was the most economical and prudent treatment to resurface several residential neighborhoods.
The dedicated ongoing funding sources for street repair are the Gas Tax and Proposition 42 funds
which total approximately $780,000 for FY 2017/18 and increasing to $1,100,000 annually starting in
FY 2018/19 per year due to the recently enacted by the Road Repair and Accountability Act of 2017:
the 12 cent gasoline excise tax, 20 cent diesel fuel excise tax, and transportation improvement fees
(vehicle registration taxes). In addition, the Act provides for the payment of transportation loans to
be repaid over three years.
In November 2016, voters passed Countywide Measure B. This Measure increased the sales tax by ½
cent for 30 years to fund transportation related projects. One part of 2016 Measure B is a formulaic
distribution of funds for roadway maintenance. The Los Gatos annual allocation is $580,633.
As part of a voter-approved measure from 2010, the Santa Clara Valley Transportation Agency (VTA)
assesses a $10 per vehicle registration surcharge to repair and rehabilitate streets. Eighty percent of
the revenues collected by the VTA are returned to the local municipality in which they were
generated. The remaining twenty percent is used for regional and County-wide projects. This
funding source is expected to generate approximately $190,000 annually for Los Gatos, which will be
used for street rehabilitation Town-wide.
Other than the annual revenues mentioned above, Los Gatos has limited designated funding sources
for maintaining the Town’s roadway system. The Town has a Construction Impact Fee, which is
expected to generate approximately $110,000 annually and a Refuse Vehicle Road Impact Fee for
additional street and roadway repairs due to the disproportionate amount of wear and tear caused
by construction and other heavy vehicles (estimated $370,000).
Operating
Budget Impacts
Conducting preventive maintenance on the Town’s roadways extends the life of the streets and
reduces the need for extensive reconstruction in the future, reducing staff time spent on road
maintenance. Engineering staff time for project design and oversight is addressed in the FY 2017/18
Operating Budget.
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 8
Project
Components &
Estimated
Timeline
Winter 2017 Design Prepare plans and specifications
Spring 2018 Bid Process Council approves plans and authorizes bidding the project
Summer 2018 Construction Council awards the contract and construction process begins
Fall 2018 Completion Project completed
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR 3,878,129$ 93,349$ 1,864,686$ 1,610,633$ 3,475,319$ 1,310,663$ 1,310,663$ 1,310,663$ 1,310,663$ 12,689,449$
GAS TAX & PROP 42 4,706,744$ 1,446,615$ 491,290$ 780,000$ 1,271,290$ 1,140,000$ 1,140,000$ 1,100,000$ 1,100,000$ 11,904,649
TOTAL SOURCE OF FUNDS 8,584,874$ 1,539,963$ 2,355,976$ 2,390,633$ 4,746,609$ 2,450,663$ 2,450,663$ 2,410,663$ 2,410,663$ 24,594,098$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 3,878,129 93,349 1,864,686 1,610,633 3,475,319 1,310,663 1,310,663 1,310,663 1,310,663 12,689,449
TOTAL GFAR 3,878,129$ 93,349$ 1,864,686$ 1,610,633$ 3,475,319$ 1,310,663$ 1,310,663$ 1,310,663$ 1,310,663$ 12,689,449$
GAS TAX & PROP 42
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 4,706,744 1,446,615 491,290 780,000 1,271,290 1,140,000 1,140,000 1,100,000 1,100,000 11,904,649
TOTAL GAS TAX & PROP 42 4,706,744$ 1,446,615$ 491,290$ 780,000$ 1,271,290$ 1,140,000$ 1,140,000$ 1,100,000$ 1,100,000$ 11,904,649$
TOTAL USE OF FUNDS 8,584,874$ 1,539,963$ 2,355,976$ 2,390,633$ 4,746,609$ 2,450,663$ 2,450,663$ 2,410,663$ 2,410,663$ 24,594,098$
STREET REPAIR & RESURFACING Project 811-9901
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 9
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 10
Project Name Almond Grove Street Rehabilitation
Project Number 811-0003
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project provides design and construction for the rehabilitation of street infrastructure in the
Almond Grove District.
Location This project is located within the former Almond Grove District Redevelopment Area.
Project
Background
The streets in the Almond Grove District have deteriorated over the years and due to funding and
maintenance constraints, no repairs or resurfacing activities have been performed. The proposed
project to rehabilitate the street infrastructure in this area will not only provide safe and functional
streets and sidewalks for the community, but also reduce trip and fall accidents. Due to the scale and
magnitude of this project, proposed street rehabilitations will be phased over several years to
minimize construction impacts to the community and to reflect project funding as determined by the
Town Council.
Phase 1 of this project includes Bachman Avenue and Broadway Avenue. Construction started in
Summer 2016 and was substantially complete in the fall of 2016 with minor project close out work
continuing into the spring of 2017. The Almond Grove Phase 2 project will address the eight
additional streets in the project, with project bidding completed in April 2017 and construction
anticipated to begin in the summer of 2017 and continuing over the next two summer construction
seasons. Construction bids for this project were very favorable to the Town. The Council awarded
the bid in April 2017 allowing for approximately $2.9M in savings within the project. The Council will
determine the appropriate use for the savings through the FY 2017/18 budget process.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Operating costs
associated with this project will be reimbursed from the project budget. Project delivery costs for
phase one of this project are included in the CIP project’s total cost, and are estimated at 8% of the
construction cost. Project delivery costs for Phase 2 of the project are included in the CIP project’s
total cost and are estimated at 12% for this more complex part of the project.
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 11
Project
Components &
Estimated
Timeline
Summer 2016 Construction Phase 1 project construction
Fall 2016 Completion Phase 1 project completion & closeout
Winter 2017 Design Phase 2 Completion of plans and specifications
Spring 2017 Bid process Phase 2 Council approves plans and authorizes bidding the
project
Summer 2017 Construction Phase 2 project construction
Summer 2018 Construction Phase 2 project construction
Summer 2019 Construction Phase 2 project construction
Winter 2020 Project Closeout Phase 2 project closeout
Prior Yrs Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR 503,971$ 2,750,444$ 10,938,173$ -$ 10,938,173$ -$ -$ -$ -$ 14,192,588$
TOTAL SOURCE OF FUNDS 503,971$ 2,750,444$ 10,938,173$ -$ 10,938,173$ -$ -$ -$ -$ 14,192,588$
Prior Yrs Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 503,971 2,750,444 10,938,173 - 10,938,173 - - - - 14,192,588
TOTAL GFAR 503,971$ 2,750,444$ 10,938,173$ -$ 10,938,173$ -$ -$ -$ -$ 14,192,588$
TOTAL USE OF FUNDS 503,971$ 2,750,444$ 10,938,173$ -$ 10,938,173$ -$ -$ -$ -$ 14,192,588$
ALMOND GROVE STREET REHABILITION PROJECT Project 811-0003
PROPOSED STREETS PROGRAM
Street Reconstruction & Resurfacing
C - 12
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-13
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A Traffic Calming Projects
B Curb, Gutter & Sidewalk Maintenance
C Retaining Wall Repairs
D Annual Street Restriping
E Public Access Infrastructure Improvement Projects
F Guardrail Replacement Project
G Electrical Panel Replacement on Pageant Way
H Crosswalk Improvements – Santa Cruz/Blossom Hill
I Crosswalk Lighting Upgrades
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-14
PROGRAM SECTION DIRECTORY PAGE
9910 Traffic Calming Projects C – 16
9921 Curb, Gutter & Sidewalk Maintenance C – 18
9930 Retaining Wall Repairs C – 20
9902 Annual Street Restriping C – 22
2102 Public Access Infrastructure Improvement Projects C – 24
0120 Guardrail Replacement Project C – 26
0122 Electrical Panel Replacement on Pageant Way C – 28
0125 Crosswalk Improvements - Santa Cruz Avenue/Blossom Hill Road C – 30
0126 Crosswalk Lighting Upgrades C – 32
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-15
The Streets Program’s Street Repair, Maintenance & Safety Projects section contains Capital Improvement Program projects
that repair, maintain, or enhance safety features of the Town’s streets and parking lots as the primary scope of work.
Projects may also encompass minor components of streetscape or street improvements; however, to be categorized in this
section, street repair, maintenance, or safety enhancements must be the project’s main purpose. Safety issues, available
funding sources, project costs, and community impacts are all considerations in prioritizing Street Repair, Maintenance &
Safety projects in the five-year Capital Improvement Program.
This section contains annual ongoing projects as well as one-time projects. GFAR funding is utilized for the Traffic Calming
Projects, which are funded at $10,000 annually. The Annual Street Restriping Project is funded at $25,000 per year. The
Curb, Gutter, and Sidewalk Maintenance Project is funded at $250,000 per year. The Retaining Wall Repairs Project is
typically funded with an ongoing GFAR stream of $100,000 per year. While annual appropriations are planned for these
ongoing projects, funding adjustments may occur from year to year to align with changing priorities and schedules.
One-time projects are prioritized by safety factors, community impacts, and the availability of grant funding. GFAR funds
may also be utilized to fund a portion of grant driven projects as a grant’s local “match requirement.”
Los Gatos does not have an ongoing designated funding source for repairing, maintaining, and improving the Town’s
roadway system.
STREET REPAIRS, MAINTENANCE & SAFETY PROJECTS SUMMARY
Carryforward Projects
9910 Traffic Calming Projects 132,059$ 42,941$ 10,000$ 10,000$ 10,000$ 10,000$ 215,000$
9921 Curb, Gutter & Sidewalk Maintenance 1,748,416 866,078 250,000 250,000 250,000 250,000 3,614,494
9930 Retaining Wall Repairs 1,313,067 349,710 100,000 100,000 100,000 100,000 2,062,777
9902 Annual Street Restriping 180,228 94,772 25,000 25,000 25,000 25,000 375,000
2102 Public Access Infrastructure Improvement Projects - 140,000 - - - - 140,000
0120 Guardrail Replacement Projects 136,958 93,043 - - - - 230,000
0122 Electrical Panel Replacement on Pageant Way - 45,000 - - - - 45,000
0125 Crosswalk Add - Santa Cruz Ave - 110,000 - - - - 110,000
0126 Crosswalk Lighting Upgrade 93,324 96,476 - - - - 189,800
New Projects
Total Maintenance & Safety Projects 3,604,052$ 1,838,019$ 385,000$ 385,000$ 385,000$ 385,000$ 6,982,072$
Total
Budgeted
2021/22
Budget
STREET REPAIRS, MAINTENANCE & SAFETY PROJECTS
2020/21
Budget
Expended Through
2016/17
2018/19
Budget
2019/20
Budget
2017/18 Budget &
Carryfwd*
* Total FY 2016/17 Carryforward $1,453,019
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-16
Project Name Traffic Calming Projects Project Number 812-9910
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description In accordance with the Town’s Traffic Calming Policy, this project involves conducting minor traffic
studies, developing and implementing traffic improvements, and installing roadway devices to further
enhance school pedestrian and roadway safety near high-use crosswalks.
Location In FY 2017/18, funds will be used to install temporary devices on Wedgewood Avenue. Four to six
months after installation, staff will conduct another traffic study in the area to determine the
effectiveness of these devices. Upon the completion of this study, staff will poll the residents to
determine if the devices should be made permanent. If necessary, funds will be used to remove these
devices. Staff has one additional project request for College Avenue and will follow the adopted
process for analyzing this location over the course of the next budget cycle. Any remaining funds
within this project will accumulate until the next project is brought forward
Project
Background
In 2002, the Town implemented a Traffic Calming policy to address and mitigate neighborhood traffic
and pedestrian safety issues, such as speeding and cut-through traffic. This program relies on
residents to bring projects forward at the neighborhood level. At the time the policy was adopted,
twelve project areas were under review for traffic calming improvements. To date, all twelve have
been processed, completed, or closed. Traffic calming improvements such as speed bumps, traffic
circles, center medians, and bulb-outs were installed where appropriate to slow vehicles or enhance
pedestrian safety.
The last project completed was on Alpine Avenue. The installation of the Alpine traffic calming
measures were accepted by the Council as permanent in May 2015.
Operating
Budget Impacts
Engineering staff time associated with these projects will be charged to the project as they are
identified and delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-17
Project
Components &
Estimated Timeline
Fall 2017 Install Traffic Calming Devices on Wedgewood
Fall 2017 Monitor and conduct follow up traffic study for Wedgewood
Fall 2017 Conclude pilot installation on Wedgewood
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR 132,059$ -$ 32,941$ 10,000$ 42,941$ 10,000$ 10,000$ 10,000$ 10,000$ 215,000$
TOTAL SOURCE OF FUNDS 132,059$ -$ 32,941$ 10,000$ 42,941$ 10,000$ 10,000$ 10,000$ 10,000$ 215,000$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 132,059 - 32,941 10,000 42,941 10,000 10,000 10,000 10,000 215,000
TOTAL GFAR 132,059$ -$ 32,941$ 10,000$ 42,941$ 10,000$ 10,000$ 10,000$ 10,000$ 215,000$
TOTAL USE OF FUNDS 132,059$ -$ 32,941$ 10,000$ 42,941$ 10,000$ 10,000$ 10,000$ 10,000$ 215,000$
TRAFFIC CALMING PROJECTS Project 812-9910
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-18
TOWN-WIDE
Project Name Curb, Gutter, & Sidewalk Maintenance Project Number 813-9921
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This is an ongoing annual project for the repair and replacement of hazardous curbs, gutters, and
sidewalks throughout Town to enhance pedestrian and bicyclist safety and to improve water runoff
infrastructure.
Location Curb, gutter, and sidewalk repair projects occur throughout the Town based on priority needs.
Project
Background
Curb, gutter, and sidewalk improvements in public parking lots and rights-of-way have historically
been funded by the Town. The intent of this project is to keep pace with the deterioration of
sidewalks and curbs. Specific project locations are identified and prioritized based on the level of
damage and accompanying potential safety issues.
The primary source of damage to sidewalks, curbs and gutters is tree root intrusion. Most of the
streets in Town have mature trees in the planter areas between the sidewalks and curbs. These trees
were planted many years ago without consideration of root growth and its impacts to the sidewalk,
curb, and street. Over time, the tree roots cause cracks and raised concrete, leading to uneven
surfaces. Staff develops an annual plan for sidewalk repair based on the level of damage as observed
and reported by staff and residents, confirmed by staff inspection.
The level of repair and maintenance performed in any given year has been limited by available annual
funding. Funds are utilized predominantly to address locations where paving projects create a
requirement for curb ramps and curb and gutter repair.
The annual sidewalk program as presented in this CIP is funded by GFAR.
Operating
Budget Impacts
Potential trip and fall injuries and lawsuits against the Town will be reduced by eliminating hazardous
curb, gutter, and sidewalk conditions. Engineering staff time associated with these projects will be
charged to the project as it is delivered.
.
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-19
Project
Components &
Estimated Timeline
Winter 2017 Design Project design & development
Spring 2018 Bid Process Project bidding & contract award
Spring 2018 Construction Project construction
Summer2018 Completion Project completion
Prior Yrs
Actuals
2016/17
Adjusted
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR 1,748,366$ 616,128$ 616,078$ 250,000$ 866,078$ 250,000$ 250,000$ 250,000$ 250,000$ 3,614,494$
TOTAL SOURCE OF FUNDS 1,748,366$ 616,128$ 616,078$ 250,000$ 866,078$ 250,000$ 250,000$ 250,000$ 250,000$ 3,614,494$
Prior Yrs
Actuals
2016/17
Adjusted
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 1,748,366 616,128 616,078 250,000 866,078 250,000 250,000 250,000 250,000 3,614,494
TOTAL GFAR 1,748,366$ 616,128$ 616,078$ 250,000$ 866,078$ 250,000$ 250,000$ 250,000$ 250,000$ 3,614,494$
TOTAL USE OF FUNDS 1,748,366$ 616,128$ 616,078$ 250,000$ 866,078$ 250,000$ 250,000$ 250,000$ 250,000$ 3,614,494$
CURB, GUTTER & SIDEWALK MAINTENANCE Project 813-9921
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-20
TOWN-WIDE
Project Name Retaining Wall Repairs Project Number 815-9930
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description The Retaining Wall Repair and Replacement Program focuses on the repair and/or replacement of
retaining walls that have become structurally deficient.
Location Retaining wall repair projects are identified throughout the Town and are prioritized in order of repair
based on safety issues, roadway impacts, retaining wall damage, and project costs.
Project
Background
Retaining walls are installed to hold a hillside from sliding and are placed alongside a street at
strategic locations where hillside erosion is anticipated. If the retaining wall fails, the street
subsequently fails; therefore, it is important to maintain the retaining walls as they are an integral
part of the hillside roadway system. Some existing retaining walls have reached the end of their
serviceable life and require replacement. Hillside locations are prioritized over smaller roadside
embankments in accordance with the potential impacts from failures.
Retaining walls are visually inspected annually; however, unanticipated weather events can quickly
erode a wall’s integrity and cause failure. Town staff continues to monitor and schedule retaining wall
installation and replacement as needed.
Currently, staff is repairing the upper and lower retaining walls on Hernandez Avenue.
Operating
Budget Impacts
Once repaired, improved retaining walls reduce ongoing operating costs associated with maintenance
and emergency response. Engineering staff time associated with these projects will be charged to the
project as it is delivered.
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-21
Project
Components &
Estimated
Timeline
Spring 2017 Design Project design & development
Summer 2017 Bid Process Project bidding & contract award
Summer 2017 Construction Project construction
Fall 2017 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR 1,220,978$ 92,089$ 249,710$ 100,000$ 349,710$ 100,000$ 100,000$ 100,000$ 100,000$ 2,062,777$
TOTAL SOURCE OF FUNDS 1,220,978$ 92,089$ 249,710$ 100,000$ 349,710$ 100,000$ 100,000$ 100,000$ 100,000$ 2,062,777$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 1,220,978 92,089 249,710 100,000 349,710 100,000 100,000 100,000 100,000 2,062,777
TOTAL GFAR 1,220,978$ 92,089$ 249,710$ 100,000$ 349,710$ 100,000$ 100,000$ 100,000$ 100,000$ 2,062,777$
TOTAL USE OF FUNDS 1,220,978$ 92,089$ 249,710$ 100,000$ 349,710$ 100,000$ 100,000$ 100,000$ 100,000$ 2,062,777$
RETAINING WALL REPAIRS Project 815-9930
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-22
TOWN-WIDE
Project Name Annual Street Restriping Project Number 811-9902
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project is an annual program that restripes a portion of the Town’s streets, ensuring the safety of
vehicles and pedestrians.
Location Roadway restriping work is done at various locations throughout the Town based on conditions and
available funds.
Project
Background
The Town initiated Town-wide striping in FY 2006/07. Due to deferred striping and marking of the
Town’s public streets, any striping that had been accomplished previously was done in conjunction
with the resurfacing of specific streets in the Town’s annual street paving project.
This annual street restriping program installs new striping and marking for center lanes, bicycle lanes,
crosswalks, stop sign and signal light markings, and other roadway signage as needed. Roadway
stripes wear out due to traffic and weather, and create a potential safety concern. The goal is to have
Town streets that are properly striped for safe operation and use by the public.
Under this project, locations that are not scheduled for street repaving will be prioritized for
restriping. The restriping of repaved streets will continue to occur in conjunction with paving
contracts.
Since FY 2007/08, the ongoing annual GFAR appropriation has been $25,000.
Operating
Budget Impacts
Engineering staff time associated with these projects will be charged to the project as the project is
delivered.
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-23
Project
Components &
Estimated
Timeline
Winter 2017 Design Project Design & development
Spring 2018 Bid Process Project bidding & contract award
Summer 2018 Construction Project construction
Summer 2018 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR 180,228$ -$ 69,772$ 25,000$ 94,772$ 25,000$ 25,000$ 25,000$ 25,000$ 375,000$
TOTAL SOURCE OF FUNDS 180,228$ -$ 69,772$ 25,000$ 94,772$ 25,000$ 25,000$ 25,000$ 25,000$ 375,000$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 180,228 - 69,772 25,000 94,772 25,000 25,000 25,000 25,000 375,000
TOTAL GFAR 180,228$ -$ 69,772$ 25,000$ 94,772$ 25,000$ 25,000$ 25,000$ 25,000$ 375,000$
TOTAL USE OF FUNDS 180,228$ -$ 69,772$ 25,000$ 94,772$ 25,000$ 25,000$ 25,000$ 25,000$ 375,000$
ANNUAL STREET RESTRIPING Project 811-9902
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-24
Project Name Public Access Infrastructure Improvement
Projects
Project Number 821-2102
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project acts as a placeholder for the Community Development Block Grant (CDBG) funding
program. Undesignated funding is allocated to this project fund until transferred to an approved
capital project.
Location Currently staff is awaiting the award of FY 2017/18 CDBG funds.
Project
Background
The CDBG program is funded through the federal government and seeks to improve the quality of life
for low income residents, the elderly, and person with disabilities. One component of the CDBG
program is to allocate funding towards projects that improve access to public facilities for individuals
with physical disabilities. In the past, the Town’s CDBG projects have included automatic
entrance/exit doors, sidewalk ramps and cut-outs for curbs and medians, and Town park pathway
improvements.
Santa Clara County manages the CDBG program and provides an allocation for participating cities,
including Los Gatos. Public access infrastructure improvement projects are funded through grants
administered by the CDBG program.
The County will begin implementation of a new process for allocation of these funds following the FY
2016/17. The new allocation will require jurisdictions to apply for and receive funding, which will
result in potentially larger allocations but likely with less frequency for each eligible jurisdiction.
Currently, due to the change in process, staff is awaiting the award of CDBG funds, and has submitted
projects related to Bachman Park and Senior Center Improvements.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as they are identified and delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-25
Project
Components &
Estimated
Timeline
Winter 2017 Design Project design and development
Spring 2018 Bid Process Project bidding & contract award
Spring 2018 Construction Project construction
Summer 2018 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GRANTS & AWARDS -$ -$ 140,000$ -$ 140,000$ -$ -$ -$ -$ 140,000$
TOTAL SOURCE OF FUNDS -$ -$ 140,000$ -$ 140,000$ -$ -$ -$ -$ 140,000$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GRANTS & AWARDS
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 140,000 - 140,000 - - - - -
TOTAL GRANTS & AWARDS -$ -$ 140,000$ -$ 140,000$ -$ -$ -$ -$ 140,000$
TOTAL USE OF FUNDS -$ -$ 140,000$ -$ 140,000$ -$ -$ -$ -$ 140,000$
PUBLIC ACCESS INFRASTRUCTURE IMPROVEMENT PROJECTS Project 821-2102
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-26
Project Name
Guardrail Replacement Project Project Number 812-0120
Department
Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description The project will construct a new metal beam guardrail and replace old and damaged guardrails along
sections of Town roadway.
Location This project will take place in various locations where guardrails are present and are in need of repair.
The list of guardrails will be identified and will be brought forward to Council for approval.
Project
Background
There are many roadways throughout Town that are located near hillside areas where guardrails are
present. Over the years, due to hillside erosion and years of deferred maintenance, the guardrails
have worn out and are need of repair or replacement. Guardrails are often located on narrow
stretches of roadway, and protect vehicles and pedestrians from steep hillside embankments. Staff
will assess guardrails and determine which ones are in the most need of repair, budget permitting.
Operating
Budget Impacts
Engineering staff time associated with these projects will be charged to the project as they are
identified and delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-27
Project
Components &
Estimated Timeline
Summer 2016 Design Project design & development
Fall 2016 Bid Process Project bidding & contract award
Spring 2017 Construction Project construction
Spring 2017 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR 136,958$ -$ 93,043$ -$ 93,043$ -$ -$ -$ -$ 230,000$
TOTAL SOURCE OF FUNDS 136,958$ -$ 93,043$ -$ 93,043$ -$ -$ -$ -$ 230,000$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 136,958 - 93,043 - 93,043 - - - - 230,000
TOTAL GFAR 136,958$ -$ 93,043$ -$ 93,043$ -$ -$ -$ -$ 230,000$
TOTAL USE OF FUNDS 136,958$ -$ 93,043$ -$ 93,043$ -$ -$ -$ -$ 230,000$
GUARDRAIL REPLACEMENT PROJECTS Project 812-0120
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-28
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Project Name Electrical Panel Replacement on Pageant
Way
Project Number 812-0122
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will replace an old electric panel that services the tree and street lights along Main
Street.
Location This project is located on Pageant Way next to the old Library parking lot.
Project
Background
Over the past several years, the Town has upgraded and replaced multiple outdated electric panels
that service street light posts and tree lights in the downtown area. This project began in 2003 as part
of the downtown streetscape project. Since then, all electric panels along Santa Cruz Avenue and
Plaza Park have been replaced to bring these panels to current electric codes. The last old electric
panel that is in need of replacement is the panel located on Pageant Way, which services the tree and
street lights along Main Street. Replacement of this panel will complete the electric panel upgrades in
the downtown area.
Operating
Budget Impacts
Engineering staff time associated with this project will be charged to the project as it is delivered.
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-29
Project
Components &
Estimated
Timeline
Summer 2017 Design Project design & development
Fall 2017 Bidding Project bidding & contract award
Winter 2017 Construction Project construction
Summer 2018 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR -$ -$ 45,000$ -$ 45,000$ -$ -$ -$ -$ 45,000$
TOTAL SOURCE OF FUNDS -$ -$ 45,000$ -$ 45,000$ -$ -$ -$ -$ 45,000$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 45,000 - 45,000 - - - - 45,000
TOTAL GFAR -$ -$ 45,000$ -$ 45,000$ -$ -$ -$ -$ 45,000$
TOTAL USE OF FUNDS -$ -$ 45,000$ -$ 45,000$ -$ -$ -$ -$ 45,000$
ELECTRICAL PANEL REPLACEMENT ON PAGEANT WAY Project 812-0122
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-30
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Project Name Crosswalk Improvements at Santa Cruz
Avenue/Blossom Hill Road
Project Number 812-0125
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will install a new crosswalk on the north side of Santa Cruz Avenue at Blossom Hill Road.
Location This project is located on Santa Cruz Avenue at Blossom Hill Road.
Project
Background
The intersection at Santa Cruz Avenue and Blossom Hill Road is a well-traveled pedestrian corridor.
There is an existing crosswalk on the South side of Santa Cruz Ave. that provides limited crossing
access and adding a crosswalk on the North side of Santa Cruz Ave. will enhance crossing access for
pedestrians and bicyclists.
Operating
Budget Impacts
There will be no Operating Budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost, which is approximately 12%.
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-31
Project
Components &
Estimated
Timeline
Fall 2017 Design Project design & development
Winter 2017 Bid Process Project bidding & contract award
Spring 2018 Construction Project construction
Summer 2018 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$
TRAFFIC MITIGATION - - 50,000 - 50,000 - - - - 50,000$
TOTAL SOURCE OF FUNDS -$ -$ 110,000$ -$ 110,000$ -$ -$ -$ -$ 110,000$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 60,000 - 60,000 - - - - 60,000
TOTAL GFAR -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$
TRAFFIC MITIGATION
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 50,000 - 50,000 - - - - 50,000
TOTAL TRAFFIC MITIGATIONS -$ -$ 50,000$ -$ 50,000$ -$ -$ -$ -$ 50,000$
TOTAL USE OF FUNDS -$ -$ 110,000$ -$ 110,000$ -$ -$ -$ -$ 110,000$
CROSSWALK IMPROVEMENTS SANTA CRUZ /BLOSSOM HILL 812-0125
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-32
Project Name Crosswalk Lighting Upgrades
Project Number 812-0126
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will upgrade pedestrian crossing lights at multiple locations throughout Town.
Location This project will take place at various locations in Town.
Project
Background
Safety improvements are needed at key streets to ensure public safety and safe walking pathways for
students and pedestrians. Staff identified areas that have moderate to high levels of pedestrian
traffic that are near major roadways that lack safe crosswalk areas. Work has been completed at
Massol Avenue and Highyway 9, Blossom Hill Road and Hillbrook Road, and Pollard Road and Abbott
Avenue. The remaining locations area Blossom Hill Road and Santa Cruz Avenue, and Los Gatos-
Almaden Road and Cherry Blossom. The projects are anticipated to be completed in the latter part of
FY 2017/18.
As part of these crosswalk lighting upgrades, more enhanced signage with lighting will be installed, as
well as concrete median islands, where applicable. For streets with multiple vehicle lanes, the
concrete median islands allow pedestrian a safe area mid-way through the street so that crossing is
more safe and achievable in high traffic areas.
The former Intersection Safety & Traffic Flow Improvements Project (813-0220) has now been
combined with the Crosswalk Lighting Upgrade Project as the project vicinity and outcomes for safety
overlap significantly.
Operating
Budget Impacts
There will be no Operating Budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost, which is approximately 12%.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-33
Project
Components &
Estimated
Timeline
Summer 2017 Design Project design & development
Fall 2017 Bid process Project bidding & contract award
Winter 2018 Construction Project construction
Spring2018 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR 28,696$ 7,565$ 53,809$ -$ 53,809$ -$ -$ -$ -$ 90,070$
TRAFFIC MITIGATION 57,064 - 42,666 - 42,666 - - - - 99,730$
TOTAL SOURCE OF FUNDS 85,760$ 7,565$ 96,476$ -$ 96,476$ -$ -$ -$ -$ 189,800$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 28,696$ 7,565$ 53,809$ - 53,809 - - - - 90,070
TOTAL GFAR 28,696$ 7,565$ 53,809$ -$ 53,809$ -$ -$ -$ -$ 90,070$
TRAFFIC MITIGATION
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 57,064 - 42,666 - 42,666 - - - - 99,730
TOTAL TRAFFIC MITIGATIONS 57,064$ -$ 42,666$ -$ 42,666$ -$ -$ -$ -$ 99,730$
TOTAL USE OF FUNDS 85,760$ 7,565$ 96,476$ -$ 96,476$ -$ -$ -$ -$ 189,800$
CROSSWALK LIGHTING UPGRADE 812--0126
PROPOSED STREETS PROGRAM
Street Repairs, Maintenance & Safety Projects
C-34
PROPOSED STREETS PROGRAM
Street Improvements
C-35
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"C", "J", "K", "N", "O", "P", "T" AND "U" ARE TOWN-WIDE PROJECTS
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PROJECT LOCATIONS
A Highway 9/University Avenue Intersection
Improvements K LED Streetlights
B Los Gatos Boulevard/Shannon Road Improvements L Pageant Way Parking Lot Reconstruction
C Monument Control Network Update M Utility Undergrounding Improvements
D Downtown Parking Lots Seal Coat & Restriping N Bicycle & Pedestrian Master Plan
E Hernandez Avenue Storm Drain Improvements O Cut-Through Traffic Mitigation
F Blossom Hill Road/Cherry Blossom Lane Intersection
Improvements P Traffic Signal Modernization
G 224 West Main Property Acquisition (Parking Lot 6) Q Bicknell Road Storm Drain Improvements
H Shannon Road/Los Gatos Boulevard/Cherry Blossom
Lane Sidewalk Improvements R Bicycle & Pedestrian Improvements
I Stonybrook Road/Kennedy Road Sidewalk
Improvements S Stormwater Master Plan
J Sidewalk Improvements – Multiple Locations T Stormwater System – Pollution Prevention Compliance
U Public Arts Gateway Project
PROPOSED STREETS PROGRAM
Street Improvements
C-36
PROGRAM SECTION DIRECTORY PAGE
0202 Highway 9/University Avenue Intersection Improvements C – 38
0213 Los Gatos Boulevard/Shannon Road Improvements C – 40
0214 Monument Control Network Update C – 42
0705 Downtown Parking Lots Seal Coat & Restriping C – 44
0409 Hernandez Avenue Storm Drain Improvements C – 46
0212 Blossom Hill Road/Cherry Blossom Lane Intersection Improvements C – 48
0704 224 West Main Property Acquisition (Parking Lot 6) C – 50
0218 Sidewalk Improvements for Shannon Road/Los Gatos Boulevard/Cherry Blossom Lane C – 52
0219 Stonybrook Road & Kennedy Road Sidewalk Improvements C – 54
0221 Sidewalk Improvements – Multiple Locations C – 56
0224 LED Street Lights C – 58
0707 Pageant Way Parking Lot Reconstruction C – 60
0225 Utility Undergrounding Improvements C – 62
0226 Bicycle & Pedestrian Master Plan C – 64
0229 Cut – Through Traffic Mitigation C – 66
0227 Traffic Signal Modernization C – 68
0410 Bicknell Road Storm Drain Improvements C – 70
0231 Bicycle & Pedestrian Improvements C – 72
0413 Stormwater Master Plan C – 74
0414 Stormwater System – Pollution Prevention Compliance C – 76
0232 Public Arts Gateway Project C – 78
PROPOSED STREETS PROGRAM
Street Improvements
C-37
The Streets Program’s Street Improvements section contains Capital Improvement Program projects that improve a
roadway’s function or structure, other than paving, as the primary scope of work. Typical Street Improvements projects
include sidewalk, curb, and gutter improvements, storm drain improvements, the undergrounding of utilities, intersection
improvements, sidewalk and median ramps, crosswalk improvements, street lighting, and retaining walls.
In this CIP, the Street Improvements section contains one-time projects and no ongoing projects. One-time Street
Improvements projects are prioritized based on safety needs, traffic levels, available funding sources, project costs, and
community impacts.
Traffic Mitigation Funds, Storm Drain Funds, and the Utility Underground Fund all provide designated funding revenue
through development fee charges for their related project categories. Los Gatos does not have a designated funding source
for other street improvements which do not fall into these categories; however, grants, in-lieu fees, CDBG funds, and
community benefit funds are utilized when available.
STREET IMPROVEMENT PROJECTS SUMMARY
* Total FY 2016/17 Carryforward $4,349,631
Unfunded Projects for future consideration
• Parking Lot 4 Repair & Waterproofing
• Downtown Parking Sign Enhancements
• Montebello Way Island Removal
• Blossom Hill Road & Union Avenue Improvements
• Los Gatos-Almaden Road Improvements
• Union Avenue Widening and Sidewalks
• Local Bikeway Improvements
• Blossom Hill Road Bridge Widening at Highway 17
Carryforward Projects
0202 Hwy 9/University Intersection 969,495$ 199,235$ -$ -$ -$ -$ 1,168,730$
0213 Los Gatos Blvd/Shannon Improvements - 20,000 - - - - 20,000
0214 Monument Control Network Update - 30,000 - - - - 30,000
0705 Downtown Parking Lots Seal Coat & Restriping - 100,000 - - - - 100,000
0409 Hernandez Avenue Storm Drain Improvements 17,180 - - - - 65,000 82,180
0212 Blossom Hill Rd/Cherry Blossom Ln Intersection Improvements - 500,000 - - - - 500,000
0704 224 W. Main Street Property Acquisition (Parking Lot 6)4,000 1,196,000 - - - - 1,200,000
0218 Shannon/LGB/Cherry Blossom Sidewalk Improvements 104 129,896 - - - - 130,000
0219 Stonybrook & Kennedy Sidewalk Improvements 18,958 561,042 - - - - 580,000
0221 Sidewalk Improvements - Multiple Locations - 60,000 - - - - 60,000
0224 LED Streetlights 413 504,235 - - - - 504,648
0707 Pageant Way Parking Lot Reconstruction 45,368 161,596 - - - - 206,964
0225 Utility Undergrounding Improvements - 112,000 42,000 42,000 42,000 6,528,000 6,766,000
0226 Bicycle & Pedestrian Master Plan 138,531 123,665 - - - - 262,196
0229 Cut-Through Traffic Mitigation 158,908 571,092 - - - - 730,000
0227 Traffic Signal Modernization - 502,869 352,869 592,895 415,027 - 1,863,659
0410 Bicknall Avenue Strom Drain Improvement 21,500 150,000 - - - - 171,500
New Projects
0231 Bicycle & Pedestrian Improvements - 300,000 - - - - 300,000
0413 Stormwater Master Plan - 200,000 - - - - 200,000
0414 Stormwater System - Pollution Prevention Compliance - - 300,000 - - - 300,000
0232 Public Arts Gateway Project - 25,000 - - - - 25,000 -
Total Street Improvement Projects 1,374,457$ 5,446,631$ 694,869$ 634,895$ 457,027$ 6,593,000$ 15,200,877$
2018/19
Budget
STREET IMPROVEMENT PROJECTS
2021/22
Budget
Expended Through
2016/17
2020/21
Budget
2017/18 Budget &
Carryfwd*
2019/20
Budget
FY 2017/18- 2021/22 CAPITAL IMPROVEMENT PROGRAM
Total
Budgeted
PROPOSED STREETS PROGRAM
Street Improvements
C-38
Project Name Highway 9/University Avenue Intersection
Improvements
Project Number 813-0202
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project replaced the old and outdated traffic signal at the Highway 9 and University Avenue
intersection with a new traffic signal system. Additionally, dedicated left turn lanes were constructed
on University Avenue to improve vehicle traffic flow. Sidewalks were repaired to be in compliance
with current codes. Construction associated with this project was completed in FY 2015/16 with
project closeout, including processing associated documentation lasting into FY 2017/18.
Location The project is located at the intersection of Highway 9 and University Avenue.
Project
Background
The lack of an updated traffic signal system and dedicated left turn lanes has impacted vehicle traffic
flow, causing vehicle and pedestrian safety and capacity issues. To address these issues, a new traffic
signal system, including dedicated left turn lanes, were installed. The sidewalks located at this
intersection were also improved to comply with current codes.
The project intersection is located in the Caltrans right-of-way and due to state budget challenges,
funding has been limited for the past several years. However, the Town secured a grant through the
Highway Safety Implementation Program (HSIP). The project was funded through this grant and
revenue from development projects in the immediate area.
Although all of the work has been done for some time, project closeout has been delayed on this
project as staff has struggled with obtaining and providing information to Caltrans for grant
documentation.
Operating
Budget Impacts
This project will use staff time grant management. The staff time for this project is included in the
Department’s FY 2017/18 Operating Budget.
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PROPOSED STREETS PROGRAM
Street Improvements
C-39
Project
Components &
Estimated
Timeline
Winter 2014 Construction Project construction
Summer 2017 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
TRAFFIC MITIGATION 66,693$ -$ 199,235$ -$ 199,235$ -$ -$ -$ -$ 265,928$
GRANTS & AWARDS 902,802 - - - - - - - - 902,802
TOTAL SOURCE OF FUNDS 969,495$ -$ 199,235$ -$ 199,235$ -$ -$ -$ -$ 1,168,730$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
TRAFFIC MITIGATION
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 66,693 - 199,235 - 199,235 - - - - 66,693
TOTAL TRAFFIC MITIGATION 66,693$ -$ 199,235$ -$ 199,235$ -$ -$ -$ -$ 265,928$
GRANTS & AWARDS
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 902,802 - - - - - - - - 902,802
TOTAL GRANTS & AWARDS 902,802$ -$ -$ -$ -$ -$ -$ -$ -$ 902,802$
TOTAL USE OF FUNDS 969,495$ -$ 199,235$ -$ 199,235$ -$ -$ -$ -$ 1,168,730$
HIGHWAY 9 / UNIVERSITY AVENUE INTERSECTION IMPROVEMENTS Project 813-0202
PROPOSED STREETS PROGRAM
Street Improvements
C-40
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Project Name Los Gatos Boulevard/Shannon Road
Improvements
Project Number 813-0213
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will create a new pedestrian signalized crossing and restripe Shannon Road to provide
longer turn lanes and improve the overall safety for pedestrians and bicyclists. The project will be
coordinated with any potential development of adjacent parcels.
Location This project is located at the intersection of Los Gatos Boulevard and Shannon Road.
Project
Background
The intersection of Los Gatos Boulevard and Shannon Road is a heavily used area, especially during
the morning and afternoon school and commute hours. In order to improve the safe operation of
this intersection, a new pedestrian push button signal will be installed and also new striping on
Shannon Road will provide a longer turn lane onto Los Gatos Boulevard. Should a development
project occur at this location, that project will take on this work and the Town funding will revert to
the GFAR in future budget cycles
Operating
Budget Impacts
This project will use staff time for design and construction. Engineering staff time associated with
these projects will be charged to the project as they are identified and delivered.
PROPOSED STREETS PROGRAM
Street Improvements
C-41
Project
Components &
Estimated
Timeline
Fall 2017 Preliminary Design Project design & development
Spring 2018 Construction Project construction
Spring 2018 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
TRAFFIC MITIGATION -$ -$ 20,000$ -$ 20,000$ -$ -$ -$ -$ 20,000$
TOTAL SOURCE OF FUNDS -$ -$ 20,000$ -$ 20,000$ -$ -$ -$ -$ 20,000$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
TRAFFIC MITIGATION
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 20,000 - 20,000 - - - - 20,000
TOTAL TRAFFIC MITIGATION -$ -$ 20,000$ -$ 20,000$ -$ -$ -$ -$ 20,000$
TOTAL USE OF FUNDS -$ -$ 20,000$ -$ 20,000$ -$ -$ -$ -$ 20,000$
LOS GATOS BOULEVARD / SHANNON IMPROVEMENTS Project 813-0213
PROPOSED STREETS PROGRAM
Street Improvements
C-42
Project Name Monument Control Network Update
Project Number 813-0214
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will provide ongoing update of the existing Town-wide survey monument control
network in phases.
Location This project is located Town-wide.
Project
Background
In 2002, the Town undertook a project to establish a survey monument network for Los Gatos, which
has been used by surveyors and engineers for the last 10 years. Due to new development projects,
and changes to the Town’s infrastructure, such as new streets, the survey monument network is
outdated. The survey monuments are a planning resource when considering new development
projects or when designing or providing engineering specifications for projects. This project will
provide a verification of the location of the Town monuments per the original survey. This survey
document will enable staff to detect any variations of location of any monuments that have been
affected by earth movements.
Operating
Budget Impacts
This project will use staff time for design and management. This project is tentatively scheduled to
begin in FY 2017/18. Engineering staff time associated with these projects will be charged to the
project as it is delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Improvements
C-43
Project
Components &
Estimated
Timeline
Fall 2017 Design Phase I project development
Winter 2017 Bid process Phase I project bidding & contract award
Summer 2018 Completion Phase I project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR -$ -$ 20,000$ -$ 20,000$ -$ -$ -$ -$ 20,000$
TRAFFIC MITIGATION - - 10,000 - 10,000 - - - - 10,000
TOTAL SOURCE OF FUNDS -$ -$ 30,000$ -$ 30,000$ -$ -$ -$ -$ 30,000$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 20,000 - 20,000 - - - - -
TOTAL GFAR -$ -$ 20,000$ -$ 20,000$ -$ -$ -$ -$ 20,000$
TRAFFIC MITIGATION
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 10,000 - 10,000 - - - - -
TOTAL TRAFFIC MITIGATION -$ -$ 10,000$ -$ 10,000$ -$ -$ -$ -$ 10,000$
TOTAL USE OF FUNDS -$ -$ 30,000$ -$ 30,000$ -$ -$ -$ -$ 30,000$
MONUMENT CONTROL NETWORK UPDATE Project 813-0214
PROPOSED STREETS PROGRAM
Street Improvements
C-44
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Project Name Downtown Parking Lots Seal Coat &
Restriping
Project Number 817-0705
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will resurface downtown parking lots by applying a seal coat and then restriping.
Location This project is located at various Town-owned parking lots in downtown Los Gatos.
Project
Background
The public parking lots in downtown Los Gatos are heavily used on a daily basis. In order to keep
their surfaces in good condition and prevent long term wear and damage, the parking lots need to be
resurfaced and restriped. This project is necessary to prevent possible drainage or broken pavement
problems in the future.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
PROPOSED STREETS PROGRAM
Street Improvements
C-45
Project
Components &
Estimated
Timeline
Winter 2017 Preliminary Design Project design & development
Spring 2018 Final Design Project bidding & contract award
Summer 2018 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR -$ -$ 100,000$ -$ 100,000$ -$ -$ -$ -$ 100,000$
TOTAL SOURCE OF FUNDS -$ -$ 100,000$ -$ 100,000$ -$ -$ -$ -$ 100,000$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 100,000 - 100,000 - - - - 100,000
TOTAL GFAR -$ -$ 100,000$ -$ 100,000$ -$ -$ -$ -$ 100,000$
TOTAL USE OF FUNDS -$ -$ 100,000$ -$ 100,000$ -$ -$ -$ -$ 100,000$
DOWNTOWN PARKING LOTS SEAL COAT & RESTRIPING Project 817-0705
PROPOSED STREETS PROGRAM
Street Improvements
C-46
Project Name Hernandez Avenue Storm Drain
Improvements
Project Number 816-0409
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will improve the Hernandez Avenue storm drain system with the installation of an
underground storm drain pipe and sidewalk above.
Location The storm drain project is located on the south side of Hernandez Avenue, between Walnut Avenue
and Wissahickon Avenue.
Project
Background
Hernandez Avenue is a hillside collector street with an incomplete sidewalk network and storm drain
systems alongside the roadway. This street averages over 1,000 vehicles per day, a normal amount
for a collector street. At previous neighborhood meetings, residents indicated an interest in having
continuous sidewalks, particularly in the area where an open storm drain exists.
This project proposes to install an underground storm drain pipe into the existing ditch and put a
concrete sidewalk, curb, and gutter system along the roadway to feed runoff water into the storm
drain pipe. This street improvement addresses several neighborhood needs, including an improved
drainage system, a safer pedestrian area, and an improved appearance of the neighborhood.
This project will be funded by the Storm Basin Fund. This project is scheduled for FY 2019/20.
Operating
Budget Impacts
Ongoing operating costs would be significantly reduced as this project would eliminate the need to
clean or repair the existing open ditch. Engineering staff time associated with these projects will be
charged to the project as it is delivered in FY 2021/22.
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PROPOSED STREETS PROGRAM
Street Improvements
C-47
Project
Components &
Estimated
Timeline
Fall 2020 Design Design project, include alternative methods and estimated
costs, and determine best outcome
Winter 2021 Bid Process Obtain bids from licensed contractors and submit to Council
for approval
Summer 2021 Construction Construction of storm drains and related street
improvements
Fall 2021 Completion Project completed
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
STORM BASIN #3 17,180$ -$ -$ -$ -$ -$ -$ -$ 65,000$ 82,180$
TOTAL SOURCE OF FUNDS 17,180$ -$ -$ -$ -$ -$ -$ -$ 65,000$ 82,180$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
STORM BASIN #3
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 17,180 - - - - - - - 65,000 82,180
TOTAL STORM BASIN 17,180$ -$ -$ -$ -$ -$ -$ -$ 65,000$ 82,180$
TOTAL USE OF FUNDS 17,180$ -$ -$ -$ -$ -$ -$ -$ 65,000$ 82,180$
HERNANDEZ AVENUE STORM DRAIN IMPROVEMENTS Project 816-0409
PROPOSED STREETS PROGRAM
Street Improvements
C-48
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Project Name Blossom Hill Road/Cherry Blossom Lane
Intersection Improvements
Project Number 813-0212
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will install a new traffic signal and reconfigure this intersection to improve flow of
vehicle, bicycle, and pedestrian traffic.
Location This project is located at the intersection of Blossom Hill Road and Cherry Blossom Lane.
Project
Background
In 2011, the Town conducted safety improvements on Blossom Hill Road from Cherry Blossom Lane
to Camino del Cerro. This project was funded by Town Traffic Mitigation funds along with funding
received from the State of California’s Safe Routes to School grant. The improvements from the first
phase of the project included: reconfiguration of the crosswalks at Blossom Hill Road and Cherry
Blossom Lane, widening of Blossom Hill Road from Cherry Blossom Lane to Camino del Cerro,
construction of bicycle lanes on a section of Blossom Hill Road, construction of sidewalks on a section
of Blossom Hill Road, and construction of a lighted crosswalk across Blossom Hill Road.
The final phase of this project will replace the existing traffic signal system at the intersection of
Blossom Hill Road and Cherry Blossom Lane. Additionally, this project will reconfigure this
intersection to improve its operations for vehicles, pedestrians, and bicyclists.
Operating
Budget Impacts
This project was recommended within the study of traffic around schools and is consistent with the
Town’s Bicycle and Pedestrian Master Plan.
Engineering staff time associated with these projects will be charged to the project as it is delivered.
PROPOSED STREETS PROGRAM
Street Improvements
C-49
Project
Components &
Estimated
Timeline
Fall 2017 Design Project design & development
Winter 2017 Bid Process Project bidding & contract award
Spring 2018 Construction Project construction
Spring 2018 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
TRAFFIC MITIGATION -$ -$ 500,000$ -$ 500,000$ -$ -$ -$ -$ 500,000$
TOTAL SOURCE OF FUNDS -$ -$ 500,000$ -$ 500,000$ -$ -$ -$ -$ 500,000$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
TRAFFIC MITIGATION
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 500,000 - 500,000 - - - - 500,000
TOTAL TRAFFIC MITIGATION -$ -$ 500,000$ -$ 500,000$ -$ -$ -$ -$ 500,000$
TOTAL USE OF FUNDS -$ -$ 500,000$ -$ 500,000$ -$ -$ -$ -$ 500,000$
BLOSSOM HILL ROAD / CHERRY BLOSSOM LANE INTERSECTION IMPROVEMENTS Project 813-0212
PROPOSED STREETS PROGRAM
Street Improvements
C-50
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Project Name 224 West Main Property Acquisition
(Parking Lot 6)
Project Number 817-0704
Department Parks & Public Works Project Manager PPW Director: Matt Morley
Description This project, carried forward from previous years, allocates funding from the GFAR Parking Reserve
for the purchase of property (formerly 224 West Main Street) for Parking Lot 6.
Location This project is located at Parking Lot 6, which is at 224 West Main Street.
Project
Background
In 2009, the Town purchased a property next to Parking Lot 6 to expand the existing parking lot. This
property was purchased by Town Housing/Redevelopment Agency (RDA) funds. Because the State
dissolved redevelopment agencies, it is necessary that the Town use an alternative funding source for
this purchase if affordable housing is not constructed at this site. Reserve funds for GFAR are
identified for this use. The Town is also pursuing the construction of a parking garage at this location,
including a residential component with the required affordable units. Should that project move
forward, these funds could be re-appropriated to the future parking garage project.
Operating
Budget Impacts
This project would use staff time for processing of the new property purchase. The staff time for this
project is included in the FY 2017/18 Operating Budget.
PROPOSED STREETS PROGRAM
Street Improvements
C-51
Project
Components &
Estimated
Timeline
Summer
2017
Estimated
Completion
Property purchase and funding completed.
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR 4,000$ -$ 1,196,000$ -$ 1,196,000$ -$ -$ -$ -$ 1,200,000$
TOTAL SOURCE OF FUNDS 4,000$ -$ 1,196,000$ -$ -$ -$ -$ -$ -$ 1,200,000$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 4,000 - 1,196,000 - 1,196,000 - - - - 1,200,000
TOTAL GFAR 4,000$ -$ 1,196,000$ -$ 1,196,000$ -$ -$ -$ -$ 1,200,000$
TOTAL USE OF FUNDS 4,000$ -$ 1,196,000$ -$ 1,196,000$ -$ -$ -$ -$ 1,200,000$
224 WEST MAIN PROPERTY ACQUISITION (PARKING LOT 6)Project 817-0704
PROPOSED STREETS PROGRAM
Street Improvements
C-52
LOS
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SHANNON
R
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Project Name Sidewalk Improvements/Shannon/Los
Gatos Blvd/Cherry Blossom Lane
Project Number 813-0218
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will construct sidewalk, curb and gutter along the north side of Shannon Road between
Los Gatos Boulevard and Cherry Blossom Lane, completing the pedestrian link between the two
roads.
Location The project is located on Shannon Road between Los Gatos Boulevard and Cherry Blossom Lane.
Project
Background
Shannon Road is a heavily traveled two-lane roadway, especially when the schools are in session.
Shannon Road is used by residents dropping off students at various schools, such as Blossom Hill
Elementary, Van Meter Elementary, and Fisher Middle Schools. In addition, many parents walk their
children to school along this segment of roadway.
Shannon Road currently has intermittent sections of sidewalk on the south side of the roadway
between Los Gatos Boulevard and Cherry Blossom Lane. Most pedestrians cross Shannon Road to
walk along the south side, while some walk along the unimproved shoulder on the north side. This
project will complete the sidewalk segment on the north side of the roadway and reduce congestion
at Shannon Road and Cherry Blossom Lane, where a 3-way stop is inundated by crossing students,
crossing guards, and vehicle traffic during peak school hours. With the proposed sidewalk,
pedestrians will be encouraged to walk along the north side of Shannon Road, thus reducing the
number of pedestrians crossing Shannon Road.
Operating
Budget Impacts
Engineering staff time for design and construction of this project will be addressed in the FY 2017/18
Operating Budget.
PROPOSED STREETS PROGRAM
Street Improvements
C-53
Project
Components &
Estimated
Timeline
Fall 2017 Design Project design & development
Winter 2017 Bid process Project bidding & contract award
Spring 2018 Construction Project construction
Summer 2018 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR 104$ -$ 129,896$ -$ -$ -$ -$ -$ -$ 130,000$
TOTAL SOURCE OF FUNDS 104$ -$ 129,896$ -$ -$ -$ -$ -$ -$ 130,000$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed $ -
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 104 - 129,896 - 129,896 - - - - 130,000
TOTAL GFAR 104$ -$ 129,896$ -$ 129,896$ -$ -$ -$ -$ 130,000$
TOTAL USE OF FUNDS 104$ -$ 129,896$ -$ 129,896$ -$ -$ -$ -$ 130,000$
SIDEWALK IMPROVEMENTS/SHANNON/ LOS GATOS BLVD/CHERRY BLOSSOM LANE Project 813-0218
PROPOSED STREETS PROGRAM
Street Improvements
C-54
LO
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KENNE
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SHANNO
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Project Name Stonybrook & Kennedy Road
Sidewalk Improvements
Project Number 813-0219
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will remove a failing wooden sidewalk along Kennedy Road between Stonybrook Road
and Longmeadow Drive and replace with new concrete sidewalk, retaining wall, curb, gutter,
drainage improvements, and ADA ramps.
Location This project is located on Kennedy Road between Stonybrook Road and Longmeadow Drive.
Project
Background
The existing elevated wooden sidewalk was constructed a number of years ago. Over time, the
wooden deck has deteriorated with age and has been damaged by termites. The improvements will
be made to remove the existing walkway and replace with a concrete sidewalk. The walkway is
adjacent to a drainage course and will require a retaining wall element in order for the sidewalk to
match the elevation of Kennedy Road. The design of the project began in Winter 2015, and
construction is anticipated to follow in FY 2017/18.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with this project will be charged to the project as it is delivered.
PROPOSED STREETS PROGRAM
Street Improvements
C-55
Project
Components &
Estimated
Timeline
Fall 2015 Design Project design & development
Spring 2017 Bid process Project bidding & contract award
Spring 2017 Construction Project construction
Summer 2017 Completion Project completion
Prior Yrs
Actuals
2016/17
Adjusted
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR 18,884$ 561,116$ 561,042$ -$ 561,042$ -$ -$ -$ -$ 580,000$
TOTAL SOURCE OF FUNDS 18,884$ 561,116$ 561,042$ -$ 561,042$ -$ -$ -$ -$ 580,000$
Prior Yrs
Actuals
2016/17
Adjusted
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 18,884 561,116 561,042 - 561,042 - - - - 580,000
TOTAL GFAR 18,884$ 561,116$ 561,042$ -$ 561,042$ -$ -$ -$ -$ 580,000$
TOTAL USE OF FUNDS 18,884$ 561,116$ 561,042$ -$ 561,042$ -$ -$ -$ -$ 580,000$
STONYBROOK & KENNEDY SIDEWALK IMPROVEMETNS Project 813-0219
PROPOSED STREETS PROGRAM
Street Improvements
C-56
TOWN-WIDE
Project Name Sidewalk Improvements – Multiple
Locations
Project Number 813-0221
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will construct sidewalk, curb, and gutter on the north side of Kennedy Road from Ferris
Avenue to Los Gatos Boulevard and on the south side of Mitchell Avenue from George Street to
Fisher Avenue. This project will also upgrade the traffic signal at Los Gatos Boulevard and Shannon
Road by adding a right turn lane on westbound Shannon Road and signal indication for vehicles and
pedestrians.
Location This project is located in the following areas: Kennedy Road from Ferris Avenue to Los Gatos
Boulevard; Mitchell Avenue from George Street to Fisher Avenue; and Los Gatos Boulevard/Shannon
Road.
Project
Background
Kennedy Road from Ferris Avenue to Los Gatos Boulevard currently has a shoulder that is heavily
utilized by parents and students walking and biking to school in the morning and afternoons. The
sidewalk improvements will complete the connection in this residential block.
In 2009, the Town completed the sidewalk installation on the north side of Mitchell Avenue from
George Street to Fisher Avenue. Then in 2012, sidewalk was constructed on north and south side of
Mitchell Avenue between Los Gatos Boulevard and George Street as part of the redevelopment of the
former Honda site. This project will complete the last component of the sidewalks in this heavily
utilized pedestrian area between Van Meter Elementary and Fisher Middle Schools.
This project will also upgrade the intersection of Los Gatos Boulevard/Shannon Road by adding a right
lane and additional signal indication for vehicles and pedestrians for the westbound approach. This
will increase the capacity of the intersection.
Operating
Budget Impacts
Engineering staff time for design and construction of this project will be addressed in the FY 2017/18
Operating Budget.
PROPOSED STREETS PROGRAM
Street Improvements
C-57
Project
Components &
Estimated
Timeline
Fall 2017 Design Project design & development
Winter 2017 Bid process Project bidding & contract award
Spring 2018 Construction Project construction
Summer 2018 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$
TOTAL SOURCE OF FUNDS -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 60,000 - 60,000 - - - - -
TOTAL GFAR -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$
TOTAL USE OF FUNDS -$ -$ 60,000$ -$ 60,000$ -$ -$ -$ -$ 60,000$
SIDEWALK IMPROVEMENTS - MULTIPLE LOCATIONS Project 813-0221
PROPOSED STREETS PROGRAM
Street Improvements
C-58
Project Name LED Streetlights
Project Number 813-0224
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project is underway to replace existing streetlights with new energy efficient LED streetlights.
Location This project is located Town-wide for all Town-owned streetlights.
Project
Background
The existing Town streetlights are low pressure sodium lights. These bulbs are not energy efficient
and are costly to repair and maintain. LED streetlights have become a proven technology with
demonstrable savings in both operations and maintenance costs. LED streetlights are now the Town
standard and are being used throughout the Town as new development occurs. This project is
replacing old existing streetlight heads with new LED heads.
LED streetlights have three main benefits over traditional low pressure sodium lights. First, LED lights
can appear brighter, creating an increased sense of security. Additionally, LED streetlights are far
more energy efficient versus the traditional streetlight bulb. Lastly, LED lights last longer, decreasing
the costs for replacement.
LED streetlights are more expensive to purchase, however, these costs will be recouped in the form
of energy savings within less than four years. Generally, any energy efficiency projects with savings
under a seven-year timeframe are highly desirable projects to implement.
Operating
Budget Impacts
This project will result in electricity savings, which is projected at $413,000 over the span of this five
year CIP. Project delivery costs for this project are included in the CIP project’s total cost. Project
delivery costs are estimated at $43,050 or approximately 11% of the total project cost. Engineering
staff time associated with these projects will be charged to the project as it is delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Improvements
C-59
Project
Components &
Estimated
Timeline
Summer 2015 Design Project design & development
Summer 2016 Bid process Project bidding & contract award
Summer 2017 Construction Project construction
Fall 2017 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR -$ 413$ 504,235$ -$ 504,235$ -$ -$ -$ -$ 504,648$
TOTAL SOURCE OF FUNDS -$ 413$ 504,235$ -$ 504,235$ -$ -$ -$ -$ 504,648$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 413 504,235 - 504,235 - - - - 504,648
TOTAL GFAR -$ 413$ 504,235$ -$ 504,235$ -$ -$ -$ -$ 504,648$
TOTAL USE OF FUNDS -$ 413$ 504,235$ -$ 504,235$ -$ -$ -$ -$ 504,648$
LED STREET LIGHTS Project 813-0224
PROPOSED STREETS PROGRAM
Street Improvements
C-60
Project Name Pageant Way Parking Lot Reconstruction
Project Number 817-0707
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will design and reconstruct the existing parking lot on Pageant Way.
Location This project is located on Pageant Way adjacent to Town Hall.
Project
Background
The asphalt pavement in this parking lot has failed, leading to uneven surfaces and creating tripping
hazards. Citizens park in this lot to visit Town Hall, the Library, NUMU, and Friends bookstore.
Operating
Budget Impacts
There will be no Operating Budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost. Project delivery costs are estimated at $18,550 or
approximately 11% of the total project cost. Engineering staff time associated with these projects will
be charged to the project as it is delivered.
PROPOSED STREETS PROGRAM
Street Improvements
C-61
Project
Components &
Estimated
Timeline
Fall 2016 Design Project design & development
Winter 2016 Bid Process Project bidding & contract award
Spring 2017 Construction Project construction
Summer 2017 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR 16,368$ 29,000$ 161,596$ -$ 161,596$ -$ -$ -$ -$ 206,964$
TOTAL SOURCE OF FUNDS 16,368$ 29,000$ 161,596$ -$ 161,596$ -$ -$ -$ -$ 206,964$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 16,368 29,000 161,596 - 161,596 - - - - 206,964
TOTAL GFAR 16,368$ 29,000$ 161,596$ -$ 161,596$ -$ -$ -$ -$ 206,964$
TOTAL USE OF FUNDS 16,368$ 29,000$ 161,596$ -$ 161,596$ -$ -$ -$ -$ 206,964$
PAGEANT WAY PARKING LOT RECONSTRUCTION Project 817-0707
PROPOSED STREETS PROGRAM
Street Improvements
C-62
HW
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LO
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LOS GA
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ALMADEN R
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Project Name Utility Undergrounding Improvements
Project Number 813-0225
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will remove utilities from above ground poles and install them underground.
Location This project is located on Los Gatos Boulevard between Lark Avenue and Chirco Drive.
Project
Background
Through the State of California’s Public Utilities Commission, Pacific Gas & Electric (PG&E) collects
funds from ratepayers to provide for the undergrounding of utilities. These funds grow in reserve
called Rule 20A funds, until such time that local jurisdictions identify an area for this project and
begin working with PG&E. The funds are limited to use on roadways where traffic is heavy, making
Los Gatos Boulevard a viable location.
The Town’s allocation of Rule 20A funds has grown to the point where there is now approximately
$3.8M available for programming. These funds will never actually come to the Town, but rather
PG&E will deliver the project with coordination from Town staff.
In addition to the Rule 20A funds, the Town collects developer fees for utility undergrounding. These
funds are held by the Town for future projects. Staff has asked PG&E to look at an expanded project
scope utilizing some or all of the Town funds as well. This will take full advantage of economies of
scale through design and construction.
The timeframe for PG&E to deliver Rule 20A projects is between seven and ten years. The project will
be tracked in the five year CIP to continue to show it as a priority. Funds shown in FY 2019/20 will
likely move to the fifth year of each subsequent five year plan until such time as PG&E conveys a
schedule within the five year window.
Operating
Budget Impacts
There will be no Operating Budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost. Project delivery costs are estimated at $266,000
over the five year term of the project or 4% of the total project cost. Project costs are significantly
lower on this project due to the efficiencies in the project size and a larger proportion of work that
will be coordinated by PG&E.
PROPOSED STREETS PROGRAM
Street Improvements
C-63
Project
Components &
Estimated
Timeline
Fall 2016 Design Project design & development
Summer 2020 Construction Project construction
Summer 2021 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
UTILITY UNDERGROUNDING -$ -$ 70,000$ 42,000$ 112,000$ 42,000$ 42,000$ 42,000$ 6,528,000$ 6,766,000$
TOTAL SOURCE OF FUNDS -$ -$ 70,000$ 42,000$ 112,000$ 42,000$ 42,000$ 42,000$ 6,528,000$ 6,766,000$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
UTILITY UNDERGORUNDING
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 70,000 42,000 112,000 42,000 42,000 42,000 6,528,000 6,766,000
TOTAL GFAR -$ -$ 70,000$ 42,000$ 112,000$ 42,000$ 42,000$ 42,000$ 6,528,000$ 6,766,000$
TOTAL USE OF FUNDS -$ -$ 70,000$ 42,000$ 112,000$ 42,000$ 42,000$ 42,000$ 6,528,000$ 6,766,000$
UTILITY UNDERGROUNDING IMPROVEMENTS Project 813-0225
PROPOSED STREETS PROGRAM
Street Improvements
C-64
Project Name Bicycle and Pedestrian Master Plan
Project Number 813-0226
Department Parks & Public Works Project Manager PPW Director: Matt Morley
Description This project will develop a Bicycle and Pedestrian Master Plan.
Location This project is located Town-wide.
Project
Background
The Town of Los Gatos does not currently have an adopted Bicycle and Pedestrian Master Plan
(BPMP). Development of a BPMP is identified as an Action Item in the Los Gatos General Plan
(Transportation Element Action TRA 11.1) and is a top strategic goal for the recently established
Bicycle and Pedestrian Advisory Commission (BPAC). Beyond providing a roadmap for enhancing
bicycle and pedestrian mobility throughout the Town, adoption of a BPMP is anticipated to allow the
Town to compete more successfully for a range of regional and State grant funds for bicycle and
pedestrian related improvement projects.
The Bicycle and Pedestrian Plan was adopted by the Town Council on March 7, 2017. Staff will close
out the project in FY 2017/2018.
Operating
Budget Impacts
There are no operating impacts associated with the completion of the plan.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Improvements
C-65
Project
Components &
Estimated
Timeline
Winter 2015 Request for
Proposal (RFP)
Develop RFP
Winter 2015 Award Council award of Consultant
Summer & Fall
2016
Field Work Collect data and develop plan
March 2017 Completion Present plan to Council
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR 32,794$ 66,097$ 43,457$ -$ 43,457$ -$ -$ -$ -$ 142,348$
GRANTS & AWARDS 39,640 - 80,208 - 80,208 - - - - 119,848
TOTAL SOURCE OF FUNDS 72,434$ 66,097$ 123,665$ -$ 123,665$ -$ -$ -$ -$ 262,196$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 32,794 66,097 43,457 - 43,457 - - - - 142,348
TOTAL GFAR 32,794$ 66,097$ 43,457$ -$ 43,457$ -$ -$ -$ -$ 142,348$
GRANTS & AWARDS
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 39,640 - 80,208 - 80,208 - - - - 119,848
TOTAL GRANTS & AWARDS 39,640$ -$ 80,208$ -$ 80,208$ -$ -$ -$ -$ 119,848$
TOTAL USE OF FUNDS 112,074$ 66,097$ 123,665$ -$ 123,665$ -$ -$ -$ -$ 301,836$
BICYCLE & PEDESTRIAN MASTERPLAN Project 813-0226
PROPOSED STREETS PROGRAM
Street Improvements
C-66
Project Name Cut-Through Traffic Mitigation
Project Number 813-0229
Department Parks & Public Works Project Manager PPW Director: Matt Morley
Description This project will provide infrastructure changes to help mitigate cut-through traffic.
Location This project is located Town-wide.
Project
Background
This project aims to mitigate cut-through traffic through the use of various measures, some of which
have been previously used. In the summer of 2015, staff implemented various measures such as the
deployment of portable message signs, messages on Caltrans changeable message signs, signal
modifications, and street closures to reduce cut-through traffic. In the summer of 2016, this project
included signal modifications and synchronization at various intersections, roadway markings and
additional signage, as well as costs associated with the temporary closure of south Santa Cruz Avenue
at Wood Road and associated data collection.
In FY 2017/18, funding will be used for a temporary traffic circle and road closure at Santa Cruz
Avenue at Wood Road, portable changeable message signs (PCMS) at eight locations throughout
Town to notify motorists of the closure as well as temporary traffic control and detour signs installed
and removed on closure days for each weekend day and holiday from May 27 through Monday,
September 4. Data collection is also part of this project.
Additional work will continue on permanent solutions through this project.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Improvements
C-67
Project
Components &
Estimated
Timeline
Winter 2016 Identify
Projects
Review and identify projects
Winter 2016 Design Coordinate and design projects
Summer 2017 Construction Install infrastructure and implement projects
Fall 2017 Completion Assess Results
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR -$ -$ -$ 300,000$ 300,000$ -$ -$ -$ -$ 300,000$
TRAFFIC MITIGATION 13,695 145,213 271,092 - 271,092 - - - - 158,908
TOTAL SOURCE OF FUNDS 13,695$ 145,213$ 271,092$ 300,000$ 571,092$ -$ -$ -$ -$ 458,908$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 300,000 300,000 - - - - 300,000
TOTAL GFARS -$ -$ -$ 300,000$ 300,000$ -$ -$ -$ -$ 300,000$
TRAFFIC MITIGATIONS
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 13,695 145,213 271,092 - 271,092 - - - - 430,000
TOTAL TRAFFIC MITIGATIONS 13,695$ 145,213$ 271,092$ -$ 271,092$ -$ -$ -$ -$ 430,000$
TOTAL USE OF FUNDS 13,695$ 145,213$ 271,092$ 300,000$ 571,092$ -$ -$ -$ -$ 730,000$
CUT-THROUGH TRAFFIC MITIGATION Project 813-0229
PROPOSED STREETS PROGRAM
Street Improvements
C-68
Project Name Traffic Signal Modernization
Project Number 813-0227
Department Parks & Public Works Project Manager PPW Director: Matt Morley
Description This project will modernize the Town’s traffic signal controllers.
Location This project is located Town-wide.
Project
Background
This project will modernize the Town’s traffic signal controllers to allow for greater control by staff,
ensure that the current system meets current safety standards, and increase the traffic flow. The
Town was awarded a grant through the VTA for $500,000 of the project budget. Full completion of
this project relies on increases Traffic Impact Fees related to development projects.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Improvements
C-69
Project
Components &
Estimated
Timeline
Summer 2017 Design Project design & development
Fall 2017 Bid Process Project bidding & contract award
Winter 2017 Construction Project construction
Spring 2018 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
TRAFFIC MITIGATIONS -$ -$ 177,869$ -$ 177,869$ 177,869$ 592,895$ 415,027$ -$ 1,363,659$
GRANTS & AWARDS - - 75,000 250,000 325,000$ 175,000 - - - 500,000
TOTAL SOURCE OF FUNDS -$ -$ 252,869$ 250,000$ 502,869$ 352,869$ 592,895$ 830,053$ -$ 1,863,659$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
USE OF FUNDS to 2017/18 (with Carryfwd)
TRAFFIC MITIGATIONS
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 177,869 - 177,869 177,869 592,895 415,027 - 1,363,659
TOTAL TRAFFIC MITIGATIONS -$ -$ 177,869$ -$ 177,869$ 177,869$ 592,895$ 415,027$ -$ 1,363,659$
GRANTS & AWARDS
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 75,000 250,000 325,000 175,000 - - - 500,000
TOTAL GRANTS & AWARDS -$ -$ 75,000$ 250,000$ 325,000$ 175,000$ -$ -$ -$ 500,000$
TOTAL USE OF FUNDS -$ -$ 252,869$ 250,000$ 502,869$ 352,869$ 592,895$ 415,027$ -$ 1,863,659$
TRAFFIC SIGNAL MODERNIZATION Project 813-0227
PROPOSED STREETS PROGRAM
Street Improvements
C-70
Project Name Bicknell Road Storm Drain Improvements
Project Number 816-0410
Department Parks & Public Works Project Manager PPW Director: Matt Morley
Description This project will reroute a Town storm drain line.
Location This project is located on Bicknell Road near Montclair.
Project
Background
This project will provide design services for the rerouting of an existing Town storm drain line from
private property, after it was determined that the Town does not have a storm drain easement. Once
design is complete, construction will begin in FY 2017/18.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. The staff time for this
project is included in the Department’s FY 2017/18 Operating Budget.
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HWY 9
PROPOSED STREETS PROGRAM
Street Improvements
C-71
Project
Components &
Estimated
Timeline
Fall 2017 Design Project design & development
Spring 2018 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
STORM BASIN #3 -$ 21,500$ -$ 150,000$ -$ -$ -$ -$ -$ 171,500$
TOTAL SOURCE OF FUNDS -$ 21,500$ -$ 150,000$ -$ -$ -$ -$ -$ 171,500$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
USE OF FUNDS to 2017/18 (with Carryfwd)
STORM BASIN #2
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 21,500 - 150,000 150,000 - - - - 171,500
TOTAL STORM BASIN -$ 21,500$ -$ 150,000$ 150,000$ -$ -$ -$ -$ 171,500$
TOTAL USE OF FUNDS -$ 21,500$ -$ 150,000$ 150,000$ -$ -$ -$ -$ 171,500$
BICKNALL AVENUE STORM DRAIN IMPROVEMENTS Project 816-0410
PROPOSED STREETS PROGRAM
Street Improvements
C-72
Project Name Bicycle & Pedestrian Improvements
Project Number 813-0231
Department Parks & Public Works Project Manager PPW Director: Matt Morley
Description This project will enhance bicycle and pedestrian safety and mobility throughout the Town.
Location This project is located Town-wide.
Project
Background
This project will enhance bicycle and pedestrian safety and mobility Town-wide in the form of
multiple projects. In the first year of funding, the Town Council has prioritized projects that were
recommended by Safe Routes to School from the original Traffic Around Schools Study. In future
years of funding, staff will continue to work with Safe Routes to School, the Town Council, and the
general public on prioritizing projects that have been recommended in the recently adopted Bicycle
and Pedestrian Master plan.
The first round of projects include: a feasibility study on private bussing service to reduce traffic
congestion ($50,000), Fisher Avenue Intersection Improvements ($15,000), Blossom Hill Road
Enhanced Bikeway ($75,000), Roberts Road – Fisher School Frontage Improvement ($15,000),
Shannon Road and Shady View Lane Intersections Improvements ($15,000), Daves Avenue and Poppy
Lane Left Turn Lane Installation ($10,000), Highway 9 and Massol Enhanced Crosswalk Improvements
($30,000), Hilow Road Improvements and Hilow Road-Marchmont Drive Bicycle Routes ($5,000),
Cherry Blossom Lane Bikeway Improvements ($40,000), and E. Main Street Speed Tables ($35,000).
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Improvements
C-73
Project
Components &
Estimated
Timeline
Summer 2017 Design Project design & development
Fall 2017 Bid Process Project bidding & contract award
Winter 2018 Construction Project construction
Spring 2018 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR -$ -$ -$ 300,000$ 300,000$ -$ -$ -$ -$ 300,000$
TOTAL SOURCE OF FUNDS -$ -$ -$ 300,000$ 300,000$ -$ -$ -$ -$ 300,000$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 300,000 300,000 - - - - 300,000
TOTAL GFAR -$ -$ -$ 300,000$ 300,000$ -$ -$ -$ -$ 300,000$
TOTAL USE OF FUNDS -$ -$ -$ 300,000$ 300,000$ -$ -$ -$ -$ 300,000$
BICYCLE & PEDESTRIAN IMPROVEMENTS Project 813-0231
PROPOSED STREETS PROGRAM
Street Improvements
C-74
Project Name Stormwater Master Plan
Project Number 816-0413
Department Parks & Public Works Project Manager PPW Director: Matt Morley
Description This project will develop a Stormwater Master Plan.
Location This project is located Town-wide.
Project
Background
The Town of Los Gatos does not currently have an adopted Stormwater Master Plan. This project will
develop a Stormwater Collection System Master Plan and provides the Town of Los Gatos with the
necessary planning tools and capital improvement projects to address flood management and water
quality within the collector portion of the storm drainage system.
The Plan will be developed to help the Town meet its overarching environmental and economic goals.
The goal of the Stormwater Master Plan is to manage stormwater runoff proactively to protect water
quality and to minimize impacts of localized and downstream flooding by identifying infrastructure
improvements for the collection, conveyance, and treatment of stormwater runoff within the Town.
The Stormwater Master Plan will prioritize storm drain and water quality improvements within the
Town and provides an implementation plan for the construction of conveyance and water quality
improvements.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Improvements
C-75
Project
Components &
Estimated
Timeline
Summer 2017 Design Develop RFP
Fall 2017 Bid Process Award Consultant Agreement
Winter 2018 Construction Conduct Study
Spring 2018 Completion Finalize Report
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR -$ -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$
TOTAL SOURCE OF FUNDS -$ -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 200,000 200,000 - - - - 200,000
TOTAL GFAR -$ -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$
TOTAL USE OF FUNDS -$ -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$
STORMWATER MASTER PLAN Project 816-0414
PROPOSED STREETS PROGRAM
Street Improvements
C-76
Project Name Stormwater System – Pollution Prevention
Compliance
Project Number 816-0414
Department Parks & Public Works Project Manager PPW Director: Matt Morley
Description This project will install improvements, such as trash capture devices, to reduce pollution in the storm
water solution.
Location This project is located Town-wide.
Project
Background
This project will install solutions, such as multiple trash capture devices in storm inlets, throughout
the Town to meet the Municipal Regional Permit Provision C.10 trash reduction requirements. The
Town has submitted a plan to meet the requirement to reduce trashload impacts to creeks which are:
70% by 2017 and 100% by 2022.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Improvements
C-77
Project
Components &
Estimated
Timeline
Summer 2017 Design Project design & development
Winter 2017 Bid Process Project bidding & contract award
Spring 2017 Construction Project construction
Summer 2018 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR - - - - - 300,000 - - - 300,000
TOTAL SOURCE OF FUNDS - - - - - 300,000 - - - 300,000
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits - - - - - - - - - -
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - - - 300,000 - - - 300,000
TOTAL GFAR - - - - - 300,000 - - - 300,000
TOTAL - - - - - - - - - -
TOTAL USE OF FUNDS - - - - - 300,000 - - - 300,000
STORMWATER SYSTEM - POLLUTION PREVENTION COMPLIANCE Project 816-0414
PROPOSED STREETS PROGRAM
Street Improvements
C-78
Project Name Gateway Project
Project Number 813-0232
Department Town Manger’s Office Project Manager Town Manager: Laurel Prevetti
Description This project will install public art at gateway locations throughout the Town.
Location This project is located Town-wide.
Project
Background
The Arts and Culture Commission identified this project as a way to enhance the appearance of the
entrances into Los Gatos. At the January 31, 2017 Priority Setting, Council identified $25,000 for
public art and on April 18, 2017 the Arts and Culture Commission proposed the gateway project as
the best use of the funds, which Council approved. This project will install the first phase of artwork
at Town entrances based on the Town’s Public Art Selection Policy and Procedures.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. The staff time for this
project is included in the Department’s FY 2017/18 Operating Budget.
TOWN-WIDE
PROPOSED STREETS PROGRAM
Street Improvements
C-79
Project
Components &
Estimated
Timeline
Summer 2017 Design Project design & development
Winter 2017 Bid Process Project bidding & contract award
Spring 2017 Construction Project construction
Summer 2018 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR - - - 25,000 25,000 - - - - 25,000
TOTAL SOURCE OF FUNDS - - - 25,000 25,000 - - - - 25,000
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits - - - - - - - - - -
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 25,000 25,000 - - - - 25,000
TOTAL GFAR - - - 25,000 25,000 - - - - 25,000
TOTAL USE OF FUNDS - - - 25,000 25,000 - - - - 25,000
PUBLIC ARTS GATEWAY PROJECT 813-0232
PROPOSED STREETS PROGRAM
Street Improvements
C-80
PROPOSED STREETS PROGRAM
Bridge Projects
C-81
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PROJECT LOCATIONS
A Quito Road - Bridge Replacement
PROPOSED STREETS PROGRAM
Bridge Projects
C-82
PROGRAM SECTION DIRECTORY PAGE
0801 Quito Road - Bridge Replacement C – 84
PROPOSED STREETS PROGRAM
Bridge Projects
C-83
The Streets Program’s Bridge Projects section contains Capital Improvement Program projects that repair, replace, or
rehabilitate a deficient bridge structure as the primary scope of work.
Bridge structure safety falls under the guidance of state and federal regulations, and bridge projects are often driven by
available funding from these jurisdictions, such as Caltrans grant programs or the federal Highway Bridge Replacement and
Rehabilitation (HBRR) program. Los Gatos does not have a designated funding source for repairing, maintaining, and
improving the Town’s bridges, and relies upon grant programs for major bridge improvement projects.
BRIDGE PROJECTS SUMMARY
Carryforward Projects
0801 Quito Road - Bridge Replacement 64,594$ 235,087$ -$ -$ -$ -$ 299,681$
Total Bridge Projects 64,594$ 235,087$ -$ -$ -$ -$ 299,681$
BRIDGE PROJECTS
2020/21
Budget
2019/20
Budget
2018/19
Budget
2017/18 Budget &
Carryfwd*
2021/22
Budget
Expended Through
2016/17
Total
Budgeted
FY 2017/18- 2021/22 CAPITAL IMPROVEMENT PROGRAM
* Total FY 2016/17 Carryforward $235,087
PROPOSED STREETS PROGRAM
Bridge Projects
C-84
Project Name Quito Road - Bridge Replacement Project Number 818-0801
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project funds the Town’s portion of the replacement cost for two bridges on Quito Road to
improve roadway safety and provide adequate storm water flow capacity in the creek under the
bridge.
Location The two Quito Road bridges span a tributary of San Tomas Aquino Creek. The bridges are located on
Quito Road in the vicinity of Old Adobe Road, approximately 1½ miles north of Highway 9, on the
common boundary line between the City of Saratoga and the Town of Los Gatos.
Project
Background
San Tomas Aquino Creek is under the jurisdiction of the Santa Clara Valley Water District (SCVWD),
while the replacement of the bridges is the shared responsibility of the City of Saratoga and the Town
of Los Gatos. Both bridges are approximately ninety years old and have been classified “structurally
deficient” under Caltrans guidelines. In addition, both bridges are not adequate to receive 100-year
flood flows.
In 2001, the City of Saratoga, the project sponsor, secured partial funding (80%) through the federal
Highway Bridge Replacement and Rehabilitation (HBRR) program to replace both bridges with wider
span structures that will allow the 100-year design flood flow to pass underneath. Saratoga is the
lead agency to oversee the design, environmental, right-of-way acquisition, and construction services
for the project. The City of Saratoga, the Town of Los Gatos, and SCVWD agreed to share the duties
and responsibilities for the project and the remaining 20% local match funding requirement.
After further evaluation of the bridges, it was determined that Quito Road would require
reconstruction at each end of the bridge, which in turn requires additional right-of-way acquisitions
and environmental reviews under both the State of California (Caltrans) and federal regulations.
These changes have made it necessary to redesign this project, significantly increasing the estimated
costs. The City of Saratoga has applied for additional funding from Caltrans due to the redesign. As a
result of the additional project costs, the local funding match from the City of Saratoga, the Town of
Los Gatos, and the SCVWD has increased from $155,000 to $238,000 for each agency. Based on the
April 2012 schedule from the City of Saratoga, the construction of these bridges is anticipated to be
completed by 2018.
Operating
Budget Impacts
Engineering staff time for coordination of this project with the City of Saratoga is incorporated into
the FY 2017/18 Operating Budget. Completion of this project will mitigate the potential costs of
lawsuits from bridge failure and pre-empt the cost of replacing the bridge in an emergency situation.
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PROPOSED STREETS PROGRAM
Bridge Projects
C-85
Project
Components &
Estimated
Timeline
Jan 2001 Grant Funding The City of Saratoga obtained grant funding from the federal
HBRR program
Oct 2001 Cooperative
Agreement
Council approved a cooperative agreement with the City of
Saratoga and SCVWD for the replacement of the two bridges
May 2002 Preliminary Design City of Saratoga started preliminary design
2013 Right of way Right of way acquisition process is ongoing and environmental
permitting is underway
2015 Final Design Design completed and project bidding by the City of Saratoga
2018
Completion Construction is anticipated to begin in 2016 and be completed
by 2018
Prior Yrs
Actuals
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR 64,594$ 235,087$ -$ 235,087$ -$ -$ -$ -$ 299,681$
TOTAL SOURCE OF FUNDS 64,594$ 235,087$ -$ 235,087$ -$ -$ -$ -$ 299,681$
Prior Yrs
Actuals
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - -
Consultant Services - - - - - - - - -
Project Construction Expenses 64,594 235,087 - 235,087 - - - - 299,681
TOTAL GFAR 64,594$ 235,087$ -$ 235,087$ -$ -$ -$ -$ 299,681$
TOTAL USE OF FUNDS 64,594$ 235,087$ -$ 235,087$ -$ -$ -$ -$ 299,681$
QUITO ROAD - BRIDGE REPLACEMENT Project 818-0801
PROPOSED STREETS PROGRAM
Bridge Projects
C-86
PROPOSED PARKS AND TRAILS PROGRAM
D-1
PARK PROJECT DIRECTORY
4605 Parks Playground Fibar Project D – 6
3104 Park Rehabilitation – Bachman Park D – 8
3407 Blossom Hill Park – Little League Backstop D – 10
4608 Tennis Courts Resurfacing – Various Town Parks D – 12
4507 Forbes Mill Footbridge Improvements D – 14
3303 Belgatos Park Restroom Improvements D – 16
TRAIL PROJECT DIRECTORY
4504 Open Space Trail Upgrades D – 22
PROPOSED PARKS AND TRAILS PROGRAM
Park Improvement Projects
D-2
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-3
PROJECT LOCATIONS
A Parks Playground Fibar Project
C Park Rehabilitation – Bachman Park
D Blossom Hill Park Little League Backstop
E Tennis Courts Resurfacing – Various Town Parks
F Forbes Mill Footbridge Improvements
G Belgatos Park Restroom Improvements
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PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-4
PROGRAM SECTION DIRECTORY PAGE
4605 Parks Playground Fibar Project D – 6
3104 Park Rehabilitation – Bachman Park D – 8
3407 Blossom Hill Park – Little League Backstop D – 10
4608 Tennis Courts Resurfacing – Various Town Parks D – 12
4507 Forbes Mill Footbridge Improvements D – 14
3303 Belgatos Park Restroom Improvements D – 16
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-5
The Parks Program’s Park Improvement Projects section contains Capital Improvement Program projects that repair or
improve a Town park as the primary scope of work. Typical park improvement projects include parking lot, walkway, and
basketball or tennis court resurfacing; and park equipment or facility upgrades.
The Park Improvement Projects section does not have ongoing programs; all projects are considered one-time projects.
The exception to this is the Parks Fibar replacement project. Because Fibar has requires regular replacement and infill, this
project is scheduled as a bi-annual project. One-time park improvement projects are prioritized based on health and safety
issues, available funding sources, infrastructure impacts, project costs, and community impacts.
Los Gatos does have Park Construction Tax Revenue as a designated funding source for the Parks operating program
budget; however, tax receipts are limited to approximately $11,000 per year, and are not sufficient for a capital program.
In addition to GFAR funding, grants, in-lieu fees, and CDBG funds are pursued and utilized for park improvements when
available.
PARK IMPROVEMENT PROJECTS SUMMARY
* Total FY 2016/17 Carryforward $545,146
Unfunded Projects
• Oak Meadow Park Upgrades
• Los Gatos Creek Trail Improvements at Charter Oaks
• Worcester Park
• Plaza Park Improvements
• Civic Center Irrigation System Replacement & Upgrade
• Turf Renovations - Various Parks
• Oak Meadow Park Fencing Upgrades
• Oak Meadow Park Turf Upgrades
• Oak Meadow Park Restroom Expansion
• Park Rehabilitation – La Rinconada Park
• Park Rehabilitation –Live Oak Manor Park
• Park Rehabilitation – Blossom Hill Park
PARKS
Carryforward Projects
4605 Parks Playground Fibar Project 42,500$ 32,501$ 25,000$ -$ 25,000$ -$ 125,000$
3104 Park Rehabilitation - Bachman Park - 325,000 - - - - 325,000
3407 Blossom Hill Park Little League Backstop 99,815 10,185 - - - - 110,000
4608 Tennis Courts Repairs - Various Town Parks 572 139,428 - - - - 140,000
4507 Forbes Mill Footbridge Improvements 7,815 83,033 - - - - 90,848
New Projects
3303 Belgatos Park Restroom Improvements - 25,000 - - - - 25,000
Total Park Improvement Projects 150,702$ 615,146$ 25,000$ -$ 25,000$ -$ 815,848$
2017/18 Budget &
Carryfwd*
2018/19
Budget
2019/20
Budget
PARK & TRAIL PROJECT SUMMARY BY PROGRAM
2020/21
Budget
FY 2017/18- 2021/22 CAPITAL IMPROVEMENT PROGRAM
PARK AND TRAIL IMPROVEMENT PROJECTS
Expended Through
2016/17
2021/22
Budget
Total
Budgeted
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-6
Project Name Parks Playground Fibar Project Project Number 831-4605
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description This project will replace fibar material at all Town playgrounds.
Location This project will be completed at various parks in Los Gatos.
Project
Background
A number of Town parks have playground structures that are heavily used by children and their
families. Playground safety codes require that the fibar material be spread under and around
playground structures to prevent injury to children.
Fibar replacement is required when the material is below a specific depth near the playground
structure. Fibar is a wood product that degrades over time based on foot traffic and weather
conditions. This material should be replaced on a regular, as needed basis. This is an annual CIP
project to improve the safety of the Town’s playgrounds.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. The staff time for this
project is included in the department’s FY 2017/18 Operating Budget.
TOWN-WIDE
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-7
Project
Components &
Estimated
Timeline
Summer 2017 Design Project development
Summer 2017 Bid Process Project bidding & contract award
Summer 2017 Construction Project construction
Summer 2017 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2016/17
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR 42,500$ -$ 32,501$ -$ 32,501$ 25,000$ -$ 25,000$ -$ 125,000$
TOTAL SOURCE OF FUNDS 42,500$ -$ 32,501$ -$ 32,501$ 25,000$ -$ 25,000$ -$ 125,000$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2016/17
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 42,500 - 32,501 - 32,501 25,000 - 25,000 - 125,000
TOTAL GFAR 42,500$ -$ 32,501$ -$ 32,501$ 25,000$ -$ 25,000$ -$ 125,000$
TOTAL USE OF FUNDS 42,500$ -$ 32,501$ -$ 32,501$ 25,000$ -$ 25,000$ -$ 125,000$
PARKS PLAYGROUND FIBAR PROJECT Project 831-4605
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
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Project Name Park Rehabilitation - Bachman Park
Project Number 831-3104
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description This project will make improvements to the park pathway and lighting system.
Location The project is located at Bachman Park, bordered by Bachman, Belmont, and Nicholson Avenues.
Project
Background
Bachman Park is a small 3.6-acre neighborhood park close to downtown Los Gatos. The park features
a basketball court on the southwest side of the park, playground equipment, as well as a large lawn
area for recreational use. Over the last several years, the basketball court was resurfaced, the
playground equipment was retrofitted to be in compliance with consumer quality guidelines, and the
turf irrigation system was replaced. Other major park infrastructure improvements have not been
made to this park in many years due to limited funding.
This project will make improvements to the asphalt pathway as well as the park’s pathway lighting.
The lighting in this particular park is outdated and will be replaced with more energy efficient lighting
fixtures. The improvements will be scheduled in phases to minimize the impact on park users.
This project shows the use of CDBG funds for pathway improvements.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-9
Project
Components &
Estimated
Timeline
Fall 2017 Design Project design through community outreach process
Winter 2017 Bid Process Project bidding & contract award
Spring 2018 Construction Project construction
Summer 2018 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2016/17
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR -$ -$ 325,000$ -$ 325,000$ -$ -$ -$ -$ 325,000$
TOTAL SOURCE OF FUNDS -$ -$ 325,000$ -$ 325,000$ -$ -$ -$ -$ 325,000$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2016/17
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 325,000 - 325,000 - - - - 325,000
TOTAL GFAR -$ -$ 325,000$ -$ 325,000$ -$ -$ -$ -$ 325,000$
TOTAL USE OF FUNDS -$ -$ 325,000$ -$ 325,000$ -$ -$ -$ -$ 325,000$
PARK REHABILITATION - BACHMAN PARK Project 831-3104
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-10
Project Name Blossom Hill Park – Little League Backstop
Project Number 831-3407
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description This project will replace the outdated backstop at the Blossom Hill Park baseball field.
Location This project is located at Blossom Hill Park, 16300 Blossom Hill Road.
Project
Background
The existing backstop at Blossom Hill Park was installed several decades ago, and does not meet the
current safety standards for use. This park is used heavily during the spring and summer months by
the Los Gatos Little League for baseball practice, games, and tournaments. The Los Gatos Little
League has offered to supplement the Town funds to replace the backstop, up to $25,000. The
additional funding was approved by the Los Gatos Little League Board in March 2015.
Staff completed the project in time for the Spring 2017 season, and will close out the project in FY
2017/18.
Operating
Budget Impacts
There will be no Operating Budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost. Project delivery costs are estimated at $6,000 or
12% of the total project cost.
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-11
Project
Components &
Estimated
Timeline
Summer 2016 Design Project design and development
Fall 2016 Bid process Project bidding & contract award
Winter 2016 Construction Project construction
2017 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2016/17
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR -$ 74,815$ 10,185$ -$ 10,185$ -$ -$ -$ -$ 85,000$
Leattle League Contribution - 25,000 - - - - - - 25,000
TOTAL SOURCE OF FUNDS -$ 99,815$ 10,185$ -$ 10,185$ -$ -$ -$ -$ 110,000$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2016/17
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 99,815 10,185 - 10,185 - - - - 110,000
TOTAL GFAR -$ 99,815$ 10,185$ -$ 10,185$ -$ -$ -$ -$ 110,000$
TOTAL USE OF FUNDS -$ 99,815$ 10,185$ -$ 10,185$ -$ -$ -$ -$ 110,000$
BLOSSOM HILL PARK - LITTLE LEAGUE BACKSTOP Project 831-3407
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-12
Project Name Tennis Courts Resurfacing –.Various Town
Parks
Project Number 831-4608
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description This project will perform necessary repairs, resurfacing, and application of a color finish and line
painting atop of the existing tennis court surfaces.
Location This project is located at the tennis courts at both Blossom Hill and La Rinconada Parks.
Project
Background
The seven tennis courts are used on a daily basis by members of the community and are also used as
part of the annual programming for adult groups through the Los Gatos – Saratoga Recreation
Department. Major failure to the court system will impact the overall use for members of the
community along with a number of outside organizations that use the facility for major tennis
tournaments.
The seven tennis courts have not been resealed since FY 2010-2011 and are in need of repairs to
eliminate cracking and chipping of the color coating play surfaces. Surface cracks allow for water
intrusion, which causes more damage to the court support structure and play surface. Preventative
maintenance is necessary to reduce the need for major reconstruction of the surfaces, and would
reduce the downtime of the courts.
Operating
Budget Impacts
There will be no Operating Budget impact as a result of this project. This project will use staff time
for construction inspection and management. Project delivery costs for this project are included in
the CIP project’s total cost. Project delivery costs are estimated at $14,000 or 10% of the total
project cost.
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-13
Project
Components &
Estimated
Timeline
Fall 2017 Design Project design & development
Fall 2017 Bid Process Project bidding & contract award
Winter 2017 Construction Project construction
Spring 2018 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2016/17
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR -$ 572$ 139,428$ -$ 139,428$ -$ -$ -$ -$ 140,000$
TOTAL SOURCE OF FUNDS -$ 572$ 139,428$ -$ 139,428$ -$ -$ -$ -$ 140,000$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2016/17
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits
Services/Supplies/Equipment -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Site Acquisition & Preparation - - - - - - - - - -
Project Construction Expenses - 572 139,428 - 139,428 - - - - 139,428
TOTAL GFAR -$ 572$ 139,428$ -$ 139,428$ -$ -$ -$ -$ 139,428$
TOTAL USE OF FUNDS -$ 572$ 139,428$ -$ 139,428$ -$ -$ -$ -$ 139,428$
TENNIS COURTS RESURFACING - VARIOUS TOWN PARKS Project 831-4608
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-14
Project Name Forbes Mill Footbridge Improvements
Project Number 832-4507
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description The project will provide pathway lighting across the 400-foot span of the pedestrian bridge.
Location The project is located on the pedestrian bridge between Forbes Mill and Old Town across Highway
17.
Project
Background
Forbes Mill footbridge is a heavily used pathway crossing Highway 17 between the Main Street
businesses, Civic Center, and high school on the east side of the freeway, and the downtown on the
west. The interior walls of the walkway are decorated with murals painted by students over the past
decades. The pathway structure once had a lighting system, but fell into disrepair several years ago
and was removed. This leaves the pathway dark in the evening, which has prompted concerns from
residents.
The footbridge improvements will re-establish an electrical power source to the bridge and provide
LED lighting for the pathway.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
.
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PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-15
Project
Components &
Estimated
Timeline
Fall 2017 Design Project design & development
Fall 2017 Bid Process Project bidding & contract award
Winter 2017 Construction Project construction
Spring 2018 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2016/17
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR -$ 7,815$ 38,033$ 45,000$ 83,033$ -$ -$ -$ -$ 90,848$
TOTAL SOURCE OF FUNDS -$ 7,815$ 38,033$ 45,000$ 83,033$ -$ -$ -$ -$ 90,848$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2016/17
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 7,815 38,033 45,000 83,033 - - - - 90,848
TOTAL GFAR -$ 7,815$ 38,033$ 45,000$ 83,033$ -$ -$ -$ -$ 90,848$
TOTAL USE OF FUNDS -$ 7,815$ 38,033$ 45,000$ 83,033$ -$ -$ -$ -$ 90,848$
FORBES MILL FOOTBRIDGE IMPROVEMENTS Project 832-4507
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-16
Project Name Belgatos Park Restroom Improvements
Project Number 831-3303
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description The project will restore minor structural elements, repaint the exterior, and relocate and replace the
existing drinking fountain with a hydration station.
Location The project is located at Belgatos Park, which is at 330 Belgatos Road.
Project
Background
Belgatos Park is a popular destination for local residents and hikers due to its proximity to Heintz
Open Space Reserve. In FY 2013/14, the Town completed restroom partition upgrades and
accessibility modifications at Blossom Hill Park, Belgatos Park, Oak Meadow Park, and Balzar Field.
During these improvements, some deficiencies have come to life.
The restroom improvements project at Belgatos Park will repair some dry rot structural members on
the building, replace a drinking fountain, and repaint the exterior surfaces of the building.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
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Park Improvement Projects
D-17
Project
Components &
Estimated
Timeline
Fall 2017 Design Project design & development
Fall 2017 Bid Process Project bidding & contract award
Winter 2017 Construction Project construction
Spring 2018 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2016/17
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR -$ -$ -$ 25,000$ 25,000$ -$ -$ -$ -$ 25,000$
TOTAL GFAR -$ -$ -$ 25,000$ 25,000$ -$ -$ -$ -$ 25,000$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2016/17
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipm - - - - - - - - - -
Site Acquisition & Prepar - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expe - - - 25,000 25,000 - - - - 25,000
TOTAL GFAR -$ -$ -$ 25,000$ 25,000$ -$ -$ -$ -$ 25,000$
TOTAL USE OF FUNDS -$ -$ -$ 25,000$ 25,000$ -$ -$ -$ -$ 25,000$
BELGATOS PARK RESTROOM IMPROVEMENTS Project 831-3303
PROPOSED PARKS & TRAILS PROGRAM
Park Improvement Projects
D-18
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-19
PROJECT LOCATIONS
A Open Space Trail Upgrades
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PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-20
PROGRAM SECTION DIRECTORY PAGE
4504 Open Space Trail Upgrades D – 22
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-21
The Parks Program’s Trail Improvement Projects section contains Capital Improvement Program projects that construct,
repair, or improve a Town trail as the primary scope of work. Typical trail improvement projects include pathway
construction or resurfacing.
TRAIL IMPROVEMENT PROJECTS SUMMARY
* Total FY 2016/17 Carryforward $250,000
Unfunded Projects
• Los Gatos Creek Trail Resurfacing
• Los Gatos Creek Trail at Charter Oaks Construction
`
Carryforward Projects
4504 Open Space Trail Upgrades -$ 250,000$ -$ -$ -$ -$ 250,000$
New Projects
- - - - - - -
Total Trail Improvement Projects -$ 250,000$ -$ -$ -$ -$ 250,000$
2021/22
Budget
2018/19
Budget
2017/18 Budget &
Carryfwd*
Total
Budgeted
FY 2017/18- 2021/22 CAPITAL IMPROVEMENT PROGRAM
2019/20
Budget
Expended Through
2016/17
2020/21
Budget
TRAIL IMPROVEMENT PROJECTS
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-22
Project Name Open Space Trail Upgrades Project Number 832-4504
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description This project will repair and replace old damaged retaining walls, fences, and embankments along the
trails in the Town’s open spaces.
Location This project is located at Santa Rosa Open Space, Heinz Open Space, and Belgatos Park.
Project
Background
The Town has a number of open space preserves that are under its jurisdiction. There are several
public trail networks that traverse the open space preserves in the hillsides. The aging process has
deteriorated a number of retaining walls and embankments along some trail sections. Without
proper repair and replacement, the possibility of failure of the trails will increase greatly. This project
will repair and replace several retaining walls that are supporting the trails and their embankments.
In addition, this project will improve the drainage system around the retaining walls to prevent
further erosion of the trails.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
.
TOWN-WIDE
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-23
Project
Components &
Estimated
Timeline
Summer 2017 Design Project design & development
Fall 2017 Bid Process Project bidding & contract award
Winter 2017 Construction Project construction
Spring 2018 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2016/17
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Open Space Reserve Fund -$ -$ 250,000$ -$ 250,000$ -$ -$ -$ -$ 250,000$
TOTAL SOURCE OF FUNDS -$ -$ 250,000$ -$ 250,000$ -$ -$ -$ -$ 250,000$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2016/17
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 250,000 - 250,000 - - - - 250,000
TOTAL GFAR -$ -$ 250,000$ -$ 250,000$ -$ -$ -$ -$ 250,000$
TOTAL USE OF FUNDS -$ -$ 250,000$ -$ 250,000$ -$ -$ -$ -$ 250,000$
OPEN SPACE TRAIL UPGRADES Project 832-4504
PROPOSED PARKS & TRAILS PROGRAM
Trail Improvement Projects
D-24
PUBLIC FACILITIES DIRECTORY PROPOSED
E -1
TOWN INFRASTRUCTURE PROJECT DIRECTORY
2302 Building Replacement at Corporation Yard E – 6
2110 Civic Center Building Energy Efficiency Measures E – 8
2304 Fuel System Enhancements E – 10
2008 Energy Efficiency Upgrades – Town-wide E – 12
2112 Exterior Lighting Replacement – Civic Center E – 14
2113 Civic Center – Fountain Modification E – 16
2115 HVAC – Chiller Repair E – 18
EQUIPMENT PROJECT DIRECTORY
6101 Information System Upgrade E – 24
6001 Audio/Video System Upgrade E – 26
6003 Town-Wide Document Imaging Project E – 28
6302 Tiburon CAD/RMS Upgrade E – 30
2305 Engineering Document Archiving E – 32
2402 Police & PPW Interoperability Radio Project E – 34
6305 Silicon Valley Regional Interoperability Project (SVRIP) Service E – 36
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 2
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 3
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"D" IS A TOWN-WIDE PROJECT
B, E, F,
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PROJECT LOCATIONS
A Building Replacement at Corporation Yard E Exterior Lighting Replacement – Civic Center
B Civic Center Building Energy Efficiency Measures F Civic Center – Fountain Modification
C Fuel System Enhancements G HVAC – Chiller Repair
D Energy Efficiency Upgrades – Town-wide
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 4
PROGRAM SECTION DIRECTORY PAGE
2302 Building Replacement at Corporation Yard E – 6
2110 Civic Center Building Energy Efficiency Measures E – 8
2304 Fuel System Enhancements E – 10
2008 Energy Efficiency Upgrades – Town-wide E – 12
2112 Exterior Lighting Replacement – Civic Center E – 14
2113 Civic Center – Fountain Modification E – 16
2115 HVAC – Chiller Repair E – 18
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 5
The Town Infrastructure & Facilities Projects section contains Capital Improvement Program projects that maintain or
improve the Town’s public buildings and structures to keep them in a clean, safe, and functional condition. Town-owned
buildings include the Civic Center, Library, Police Operations Center, Parks & Public Works Building, Corporation Yard and
associated structures, and the following buildings leased to other agencies: the Los Gatos-Saratoga Community Education
and Recreation headquarters building and the Adult Recreation Center (formerly the Neighborhood Center). Other Town
facilities include the Venue, Tait Avenue, and Forbes Mill.
Town Infrastructure and Facilities Projects are prioritized in consideration of the user needs, federal and state mandates,
federal and state grant restrictions, and local community standards. The Community Development Department assumes
responsibility for evaluating the overall conformance to the General Plan and the status of environmental assessment. The
Parks & Public Works Department assumes responsibility for project design, planning, and construction.
This section contains annual ongoing improvement projects as well as identified one-time projects. One-time infrastructure
and facilities projects are prioritized based on health and safety issues, infrastructure impacts, available funding sources,
project costs, and community needs.
Los Gatos does not have a designated funding source for repairing, maintaining, and improving the Town’s public facilities;
however, grants, CDBG funds, and donations are pursued and utilized when available.
TOWN INFRASTRUCTURE & FACILITIES PROJECTS SUMMARY
*Total FY 2016/17 Carryforward $308,135
Unfunded Projects
• Civic Center Improvements
• Deferred maintenance at Town-owned, leased properties
• Lighting system improvements throughout Town
• Deferred improvements to Town-owned properties
Carryforward Projects
2302 Building Replacement at Corporation Yard 16,717$ 25,000$ 25,000$ 25,000$ 25,000$ 50,000$ 166,717$
2110 Civic Center Building Energy Efficiency Measures - 25,000 - - - - 25,000
2304 Fuel System Enhancement - 75,000 - - - - 75,000
2008 Energy Efficiency Upgrade - Town-wide - 50,000 25,000 - - - 75,000
2112 Exterior Lighting Replacement - Civic Center - 25,000 - - - - 25,000
2113 Civic Center Fountain Modification - 33,135 - - - - 33,135
2115 HVAC - Chiller Repair - 125,000 - - - - 125,000
New Projects
Total Infrastructure / Facility Projects 16,717$ 358,135$ 50,000$ 25,000$ 25,000$ 50,000$ 524,852$
2017/18 Budget &
Carryfwd*
2018/19
Budget
Expended Through
2016/17
Total
Budgeted
2020/21
Budget
`
2021/22
Budget
2019/20
Budget
TOWN INFRASTRUCTURE & FACILITIES PROJECTS
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 6
Project Name
Building Replacement at Corporation Yard*
Project Number 821-2302
Department
Parks & Public Works Project Manager Facilities Manager: Jim Harbin
*This project was presented to Council as part of the Capital Improvement Program in FY 2015/16. A portion of these funds
($200,000) for this project was transferred to provide funding for the Almond Grove Street Reconstruction project.
Description This project will replace an old building at the Parks and Public Works Department (PPW) Corporation
Yard that is used for office space and evidence storage.
Location This project is located at the PPW Corporation Yard, which is located at 41 Miles Avenue.
Project
Background
The maintenance lead staff has been using a small portable building located at the north side of the
PPW Corporation Yard for their office facility. This building has deteriorated over the years and is
becoming more difficult to maintain because of its aging infrastructure. The existing building has
several problems including a leaky roof and windows, a poor heating and cooling (HVAC) system, and
lacks a restroom facility in the building. This building is also used partially by the Police Department
as their evidence storage facility. Evidence must be stored and kept at a certain room temperature,
which requires an updated HVAC system. This project will replace the existing building and configure
an effective layout in the new building for both office and storage space uses.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 7
Project
Components &
Estimated
Timeline
Summer 2016 Design Project design & development
Fall 2016 Bid Process Project bidding & contract award
Summer 2017 Construction Project construction
Fall 2017 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2016/17
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR -$ -$ -$ 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ 50,000$ 150,000$
Transfer from Facilities 12,146 4,571 - - - - - - - 16,717
TOTAL SOURCE OF FUNDS 12,146$ 4,571$ -$ 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ 50,000$ 166,717$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2016/17
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 12,146 4,571 - 25,000 25,000 25,000 25,000 25,000 50,000 166,717
TOTAL GFAR 12,146$ 4,571$ -$ 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ 50,000$ 166,717$
TOTAL USE OF FUNDS 12,146$ 4,571$ -$ 25,000$ 25,000$ 25,000$ 25,000$ 25,000$ 50,000$ 166,717$
BUILDING REPLACEMENT AT CORPORATION YARD Project 821-2302
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 8
Project Name Civic Center Building Energy
Efficiency Measures
Project Number 821-2110
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will identify energy reduction measures to reduce overall utility costs.
Location This project is located at the Civic Center, which is at 110 E. Main Street.
Project
Background
The Civic Center was designed and built about 50 years ago and lacks the energy efficient design
needed to keep energy costs down. With single pane windows, insulation deficiencies, and
mechanical system limitations, the need for system modifications to reduce energy waste is crucial to
save operating costs. For example, since the current mechanical system cannot manage multiple
zones and only operates either on or off, the system must run 24/7 to accommodate police
operations in the Civic Center building, which is causing high energy costs.
This project consists of an energy efficiency study to evaluate the overall mechanical system at the
Civic Center, identify a plan to allow operation of the system in separate zones, and control those
zones separately as operating schedules dictate. This is expected to reduce energy usage by 20%
given the mechanical equipment operation is the largest portion of the electricity and gas usage.
The project plan, recommended as a result of this study, will be evaluated in relation to the ongoing
savings they create and the ability to recover costs within a short payback period.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 9
Project
Components &
Estimated
Timeline
Summer 2017 Design Project Development
Summer 2017 Bid process Project bidding & contract award
Winter 2017 Construction Project construction
Fall 2018 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2016/17
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
TOTAL SOURCE OF FUNDS -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2016/17
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 25,000 - 25,000 - - - - 25,000
TOTAL GFAR -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
TOTAL USE OF FUNDS -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
CIVIC CENTER BUILDING ENERGY EFFICIENCY MEASURES 821-2110
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 10
Project Name Fuel System Enhancements
Project Number 821-2304
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description This project will enhance and replace the existing fuel system to a new modern system.
Location This project is located at the Corporation Yard, 41 Miles Avenue.
Project
Background
The existing fuel system technology in place is outdated and not efficient Staff uses chip key
technology to track user’s identification and mileage for each vehicle used manually. This has led to
some issues with tracking and logging vehicle use data accurately. If the data are not manually
inputted properly, the data usage information is incorrect. The data are used to track vehicle usage
as well as fuel data use.
The new technology system will automatically track this data via a transmittal device that is inside
each vehicle. The data will be tracked and transmitted wirelessly. This data will be sent to a database
system that staff can manage and administer electronically. This new fuel replacement system will
minimize the number of data errors, and allow staff to better manage vehicle and fleet operations
more efficiently.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 11
Project
Components &
Estimated
Timeline
Fall 2017 Design Project development
Winter 2017 Bid process Project bidding & contract award
Spring 2018 Construction Project construction
Summer 2018 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2016/17
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR -$ -$ 75,000$ -$ 75,000$ -$ -$ -$ -$ 75,000$
TOTAL SOURCE OF FUNDS -$ -$ 75,000$ -$ 75,000$ -$ -$ -$ -$ 75,000$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2016/17
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - -
Project Construction Expenses - - 75,000 - 75,000 - - - - 75,000
TOTAL GFAR -$ -$ 75,000$ -$ 75,000$ -$ -$ -$ -$ 75,000$
TOTAL USE OF FUNDS -$ -$ 75,000$ -$ 75,000$ -$ -$ -$ -$ 75,000$
FUEL SYSTEM ENHANCEMENTS 821-2304
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 12
Project Name Energy Efficiency Upgrades Town-wide
Project Number 821-2008
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will perform various energy efficiency upgrades throughout Town-owned facilities.
Location This project location is Town-wide.
Project
Background
This project will complete various improvements in Town-owned facilities, which will improve energy
efficiency, resulting in cost savings over the long term. Once these improvements are completed, it
can lead to an average seven year payback on utility and operating expenses. Many of the existing
fixtures and equipment throughout Town-owned facilities are outdated. Although these items are
functional, they are not the most energy efficient option at the current time.
These funds are a placeholder for future work. After an energy efficiency audit has occurred, these
funds will be used to make improvements at Town owned buildings. Some locations may include the
Adult Recreation Center, the Police Operations Building, and Civic Center. A sample of various
improvements will include low flow water fixtures, light motion sensors, and energy efficient
equipment.
Operating
Budget Impacts
There will be no Operating Budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost. Project delivery costs are estimated at $3,000 or
2% of the total project cost.
TOWN-WIDE
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 13
Project
Components &
Estimated
Timeline
Summer 2017 Design Project design & development
Fall 2017 Bid Process Project bidding & contract award
Winter 2017 Construction Project construction
Spring 2018 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2016/17
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR -$ -$ 25,000$ 25,000$ 50,000$ 25,000$ -$ -$ -$ 75,000$
TOTAL SOURCE OF FUNDS -$ -$ 25,000$ 25,000$ 50,000$ 25,000$ -$ -$ -$ 75,000$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2016/17
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 25,000 25,000 50,000 25,000 - - - 75,000
TOTAL GFAR -$ -$ 25,000$ 25,000$ 50,000$ 25,000$ -$ -$ -$ 75,000$
TOTAL USE OF FUNDS -$ -$ 25,000$ 25,000$ 50,000$ 25,000$ -$ -$ -$ 75,000$
ENERGY EFFICIENCY - TOWN WIDE Project 821-2008
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 14
Project Name Exterior Lighting Replacement – Civic Center
Project Number 821-2112
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will replace the original exterior lights at the Civic Center.
Location This project location is outside the Civic Center.
Project
Background
This project will replace the five remaining original incandescent pole lights behind the Civic Center
with new LED lights to match the front lights that were recently replaced. The existing lights are dim,
so the replacement of these lights will enhance the safety of the back lot by increasing the amount of
visibility.
Operating
Budget Impacts
There will be no Operating Budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost. Project delivery costs are estimated at $2,500 or
10% of the total project cost.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 15
Project
Components &
Estimated
Timeline
Fall 2017 Bid Process Project bidding & contract award
Winter 2017 Construction Project construction
Spring 2018 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2016/17
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
TOTAL SOURCE OF FUNDS -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2016/17
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 25,000 - 25,000 - - - - 25,000
TOTAL GFAR -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
TOTAL USE OF FUNDS -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
CIVIC CENTER - EXTERIOR LIGTHING REPLACEMENT Project 821-2112
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 16
Project Name Civic Center – Fountain Modification
Project Number 821-2113
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
*This project was presented to Council as part of the Capital Improvement Program in FY 2016/17. A portion of the funds
($1,865) for this project was transferred to the Green Bike Lane project.
Description This project will make alterations to the fountain and add planting to a portion of the fountain.
Location This project location is on the deck of Town Hall.
Project
Background
This project would make alterations to the fountain to reduce the water feature to the center of the
existing fountain basis. The project will also add drought tolerant planting to the remaining basin
outer ring. This improvement would visually enhance the existing fountain, reduce the water usage,
and create a natural protection for younger visitors.
Operating
Budget Impacts
There will be no Operating Budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost. Project delivery costs are estimated at $3,500 or
10% of the total project cost.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 17
Project
Components &
Estimated
Timeline
Winter 2017 Design Project design & development
Spring 2018 Bid Process Project bidding & contract award
Summer 2018 Construction Project construction
Summer 2018 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2016/17
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR -$ -$ 33,135$ -$ 33,135$ -$ -$ -$ -$ 33,135$
TOTAL SOURCE OF FUNDS -$ -$ 33,135$ -$ 33,135$ -$ -$ -$ -$ 33,135$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2016/17
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 33,135 - 33,135 - - - - 33,135
TOTAL GFAR -$ -$ 33,135$ -$ 33,135$ -$ -$ -$ -$ 33,135$
TOTAL USE OF FUNDS -$ -$ 33,135$ -$ 33,135$ -$ -$ -$ -$ 33,135$
CIVIC CENTER - FOUNTAIN MODIFICATION Project 821-2113
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 18
Project Name HVAC – Chiller Repair
Project Number 821-2115
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will rebuild the chiller at the Civic Center.
Location This project is located at the Civic Center, which is at 110 East Main Street.
Project
Background
The Civic Center chiller is at its half-life and recent tests on the chiller show several refrigerant leaks,
which will require a rebuild of the chiller to remedy. Staff recommends rebuilding the chiller, and will
reassess for replacement in 10 years.
Operating
Budget Impacts
The project will use staff time for construction management and inspection. The staff time for this
project will be included in the department’s FY 2017/18 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 19
Project
Components &
Estimated
Timeline
Spring 2017 Design Project design & development
Spring 2017 Bid Process Project bidding & contract award
Spring 2017 Construction Project construction
Spring 2017 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR - - 125,000 - 125,000 - - - - -
TOTAL SOURCE OF FUNDS - - 125,000 - 125,000 - - - - -
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits - - - - - - - - - -
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - - - - - - -
TOTAL GFAR - - - - - - - - - -
TOTAL USE OF FUNDS - - - - - - - - - -
HVAC - CHILLER REPAIR Project 821-2115
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 20
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 21
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WEDGEWOOD
KNOWLES
A, B, C,
D, F, H
E, G
PROJECT LOCATIONS
A Information System Upgrade
B Audio/Video System Upgrade
C Town-Wide Document Imaging Project
D Tiburon CAD/RMS Upgrade
E Engineering Document Archiving
F Police & PPW Interoperability Radio Project
G
Silicon Valley Regional Interoperability Project (SVRIP)
Service
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 22
PROGRAM SECTION DIRECTORY PAGE
6101 Information System Upgrade E – 24
6001 Audio/Video System Upgrade E – 26
6003 Town-Wide Document Imaging Project E – 28
6302 Tiburon CAD/RMS Upgrade E – 30
2305 Engineering Document Archiving E – 32
2402 Police & PPW Interoperability Radio Project E – 34
6305 Silicon Valley Regional Interoperability Project (SVRIP) Service E – 36
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 23
The Equipment Projects section contains Capital Improvement Program projects that provide new equipment; or replace,
improve, or upgrade existing Town equipment.
This section does not have ongoing equipment programs; all projects are considered one-time projects. One-time
equipment capital improvement projects are prioritized based on service level considerations, available funding sources,
project costs, and community impacts.
Los Gatos does not have a designated funding source for new equipment or the replacement or upgrading of existing
equipment; however, grants are pursued and utilized when available.
EQUIPMENT PROJECTS SUMMARY
Carryforward Projects
6101 Information System Upgrade 402,215$ 72,785$ -$ -$ -$ -$ 475,000$
6001 Audio/Video System Upgrade 52,440 58,160 - - - - 110,600
6003 Town-wide Document Imaging Project 198,011 16,990 - - - - 215,000
6302 Tiburon CAD/RMS Upgrade 70,000 - - - - - 70,000
2305 Engineering Document Archiving 8,284 51,716 - - - - 60,000
2402 Police & PPW Interoperability Radio Project 11,593 584,087 - - - - 595,680
6305 Silicon Valley Regional Interoperability Project (SVRIP) Service 270,311 188,317 - - - - 458,628
Total Equipment Projects 1,012,853$ 972,056$ -$ -$ -$ -$ 1,984,909$
Expended Through
2016/17
2017/18 Budget &
Carryfwd*
Total
Budgeted
2018/19
Budget
2019/20
Budget
2020/21
Budget
2021/22
Budget
EQUIPMENT PROJECT SUMMARY BY PROGRAM
Total FY 2016/17 Carryforward $819,180.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 24
Project Name Information System Upgrade Project Number 841-6101
Department Finance Project Manager Finance Director : Stephen
Conway
Description This project upgrades the Town’s existing financial/human resources information database,
enhancing its reporting system and providing future web-based online services. This project will be
coordinated with the upgrade of the Town’s existing permit tracking system.
Location The project will enhance the information systems used by the Finance, Human Resources, and
Building Departments. Purchased computer hardware will be located in the MIS Department, 110 E.
Main Street.
Project
Background
In FY 2008/09, staff completed a significant portion of a multi-year financial information system
upgrade. This project involved the conversion of General Ledgers, Payroll, Budget, and Human
Resources modules, followed by the implementation of the Cashiering and Business License modules.
Planned for FY 2017/18 is the final completion of the fixed asset module and continuation of
electronic commerce, including online permitting and business license applications.
Operating
Budget Impacts
The remaining project balance is estimated to be $72,785. It is anticipated that the maintenance
costs for the Finance/Human Resources information system would be approximately $40,000
annually, which has been incorporated into the FY 2017/18 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 25
Project
Components &
Estimated
Timeline
Fall 2017 System
Implementation
Develop and test fixed assets and electronic commerce
functions.
Spring 2018 System
Implementation
Implementation of electronic commerce, including
applicable online permits and business license applications.
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Transfer from MIS 394,421$ -$ 72,785$ -$ 72,785$ -$ -$ -$ -$ 467,206$
TOTAL SOURCE OF FUNDS 394,421$ -$ 72,785$ -$ 72,785$ -$ -$ -$ -$ 467,206$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services 394,421 - 72,785 - 72,785 - - - - 467,206
Project Construction Expenses - - - - - - - - - -
TOTAL GFAR 394,421$ -$ 72,785$ -$ 72,785$ -$ -$ -$ -$ 467,206$
TOTAL USE OF FUNDS 394,421$ -$ 72,785$ -$ 72,785$ -$ -$ -$ -$ 467,206$
INFORMATION SYSTEM UPGRADE Project 841-6101
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 26
Project Name Audio/Video System Upgrade Project Number 841-6001
Department Town Manager Project Manager MIS Manager: Chris Gjerde
Description This project provides for the replacement and/or upgrade of Council Chamber video, audio/visual,
and other applicable equipment used for televised and non-televised public meetings.
Location The video production system is located in the audio/video equipment room at the Civic Center, 110 E.
Main Street, and involves various electronic equipment required to cablecast public meetings and
make presentations.
Project
Background
In FY 2008/09, the audio/visual equipment located in the Town Council Chambers was upgraded to
meet the needs at that time. The maintenance of the video production equipment is now the
responsibility of KCAT, who receives Public, Educational, and Governmental (PEG) fees, provided by
local cable operators for this purpose. The remaining funds in this project will be used to replace
and/or upgrade the Town’s A/V equipment in the Council Chambers, as needed. Staff will also
explore the availability of additional audio/visual meeting management enhancements.
Operating
Budget Impacts
This Audio/Video System Upgrade project is funded in the GFAR Fund. It is unknown at this time
which replacements or upgrades will be required during FY 2017/18. Staff oversight of this project
will be included in the FY 2017/18 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 27
Project
Components &
Estimated
Timeline
Fiscal Year
17/18
Monitoring
As needed.
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR 52,440$ -$ 58,160$ -$ 58,160$ -$ -$ -$ -$ 110,600$
TOTAL SOURCE OF FUNDS 52,440$ -$ 58,160$ -$ 58,160$ -$ -$ -$ -$ 110,600$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment 52,440 - 58,160 - 58,160 - - - - 110,600
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - - - - - - - -
TOTAL GFAR 52,440$ -$ 58,160$ -$ 58,160$ -$ -$ -$ -$ 110,600$
TOTAL USE OF FUNDS 52,440$ -$ 58,160$ -$ 58,160$ -$ -$ -$ -$ 110,600$
AUDIO / VIDEO SYSTEM UPGRADE Project 841-6001
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 28
Project Name Town-Wide Document Imaging Project Project Number 841-6003
Department Community Development/Police Project Manager Community Development
Director: Joel Paulson
Description This is the continuation of the first phase of a Town-wide project to convert existing microfiche and
paper files to electronic storage and provide desktop access.
Location Town of Los Gatos Civic Center complex, 110 E. Main Street.
Project
Background
The Community Development has an immediate need to provide electronic storage and retrieval of
many archived documents. The electronic retrieval system will allow immediate access to all building
and planning files for members of the Community Development Department via desktop access.
Following implementation, priorities will be identified to expand document imaging to other
departments, subject to available funding.
Operating
Budget Impacts
The Community Development Department collects permit fees, a portion of which will be used to
offset some costs for document storage.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 29
Project
Components &
Estimated
Timeline
FY 2017/18 Production Continue document conversion of Building and Planning
Division files.
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Transfer from MIS 198,011$ -$ 16,990$ -$ 16,990$ -$ -$ -$ -$ 215,000$
TOTAL SOURCE OF FUNDS 198,011$ -$ 16,990$ -$ 16,990$ -$ -$ -$ -$ 215,000$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 198,011 - 16,990 - 16,990 - - - - 215,000
TOTAL GFAR 198,011$ -$ 16,990$ -$ 16,990$ -$ -$ -$ -$ 215,000$
TOTAL USE OF FUNDS 198,011$ -$ 16,990$ -$ 16,990$ -$ -$ -$ -$ 215,000$
TOWN-WIDE DOCUMENT IMAGING PROJECT Project 841-6003
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 30
Project Name Tiburon CAD/RMS Upgrade Project Number 841-6302
Department Police Project Manager Lieutenant JR Langer
Description This project will upgrade the existing Police Tiburon CAD/RMS system through a cooperative
agreement with the City of Sunnyvale Department of Public Safety.
Location Town of Los Gatos Civic Center complex, 110 E. Main Street and the Town of Los Gatos Police
Operations Building, 15900 Los Gatos Boulevard.
Project
Background
Since 1993, the Police Department has relied on a computer aided dispatch (CAD) and records
management system (RMS) for all police operations. The current software provider, Tiburon, is in the
process of upgrading its systems to a more contemporary .NET platform, resulting in the phase-out of
older UNIX-based systems.
Working in partnership with the City of Sunnyvale Department of Public Safety, the Police
Department concluded that it would be mutually beneficial to upgrade and combine both
departments’ operating systems in order to share real-time information with the potential to expand
the system to other law enforcement agencies in the future.
The City of Sunnyvale Department of Public Safety and the Police Department upgraded the
computer aided dispatch (CAD) in February 2013. The records management system (RMS) was
scheduled to be upgraded in December 2014; however the current software provider, Tiburon,
experienced some delays in the development of their upgraded RMS. In March 2015, Tiburon was
purchased by TriTech Software Systems. Completion of the upgraded software platform intended for
December 2014 was ultimately completed in October 2016. Project closeout will occur in FY
2017/18.
Operating
Budget Impacts
With completion of the upgrade the annual RMS payments previously paid to Tiburon will now be
paid to the City of Sunnyvale and contract negotiations will continue with the City of Sunnyvale for
the updated Cost Sharing Agreement. The Police Department will continuously reevaluate to assess
effectiveness and sustainability of this software system and our Cost Sharing Agreement with the City
of Sunnyvale.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 31
Prior Yrs
Actuals
2016/17
Adjusted
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR -
Transfer from MIS 28,000$ 42,000$ -$ -$ -$ -$ -$ -$ -$ 70,000$
TOTAL SOURCE OF FUNDS 28,000$ 42,000$ -$ -$ -$ -$ -$ -$ -$ 70,000$
Prior Yrs
Actuals
2016/17
Adjusted
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment 28,000 42,000 - - - - - - - 70,000
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - - - - - - - -
TOTAL GFAR 28,000$ 42,000$ -$ -$ -$ -$ -$ -$ -$ 70,000$
TOTAL USE OF FUNDS 28,000$ 42,000$ -$ -$ -$ -$ -$ -$ -$ 70,000$
TIBURON CAD / RMS UPGRADE Project 841-6302
Project
Components &
Estimated
Timeline
Winter 2016 Completion Project Completion
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
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Project Name Engineering Document Archiving
Project Number 821-2305
Department Parks & Public Works Project Manager Town Engineer: Lisa Petersen
Description This project will scan and archive all engineering record documents such as as-builts, federal and
state funded capital improvement projects, and recorded documents, all of which are currently
stored in paper format.
Location This project is located at the Engineering Services office, which is at 41 Miles Avenue.
Project
Background
Currently, most files are kept in a hard copy format in the Engineering Services office. These hard
copies have become damaged due to age and need to be preserved through archiving to maintain
pertinent records. By digitally archiving these documents, searching through records becomes much
more efficient. It is anticipated that this project will be implemented over four fiscal years, starting in
FY 2014/15 and completion estimated in FY 2017/18.
Operating
Budget Impacts
This project will use staff time for management. The staff time for this project is included in the FY
2017/18 Operating Budget.
Project Summer 2015 Design Project development
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 33
Components &
Estimated
Timeline
Fall 2015 Bid process Project bidding & contract award
Summer 2017 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR 1,126$ 7,158$ 51,716$ -$ 51,716$ -$ -$ -$ -$ 60,000$
TOTAL SOURCE OF FUNDS 1,126$ 7,158$ 51,716$ -$ 51,716$ -$ -$ -$ -$ 60,000$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 1,126 7,158 51,716 - 51,716 - - - - 60,000
TOTAL GFAR 1,126$ 7,158$ 51,716$ -$ 51,716$ -$ -$ -$ -$ 60,000$
TOTAL USE OF FUNDS 1,126$ 7,158$ 51,716$ -$ 51,716$ -$ -$ -$ -$ 60,000$
ENGINEERING DOCUMENT ARCHIVING Project 821-2305
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 34
Project Name Police & PPW Interoperability Radio
Project
Project Number 821-2402
Department Police Project Manager Lieutenant JR Langer &
Superintendent Steve Regan
Description This project will update the existing police radio system to be compatible with the regional
interoperability requirements. The project will replace current mobile and portable radios with new
digital P25 compliant equipment using a 700 Mhz. spectrum.
Location This project is located at Police Administration Building.
Project
Background
The Town is a member of a County-wide joint powers authority which is moving forward with an
aggressive program for regional interoperability of public safety communications for police and fire
services across all jurisdictions. The Town’s Police Department has taken steps to update their radio
system to be compatible with this regional interoperability requirement.
In advance of the upgrade of the existing police radio system, the Police Department moved forward
with Communications Center upgrades that will be compatible with the new police radio system.
New digital radio consoles were installed in November 2014 and were purchased through an
agreement with the County of Santa Clara to obtain the best pricing. The Police Department is
working with other County law enforcement agencies to obtain best possible pricing for the mobile
and portable radios.
The Parks and Public Works Department staff also uses a similar radio system in order to
communicate with public safety officials and requires it as part of day-day operations. In order to be
compatible with these radio system changes, Park and Public Works Department’s radio system must
also be updated.
Operating
Budget Impacts
Staff oversight of this project will be included in the FY 2017/18 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 35
Project
Components &
Estimated
Timeline
Spring 2017 Bid process Project bidding & contract award
Fall 2018 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR -$ 11,593$ 584,087$ -$ 584,087$ -$ -$ -$ -$ 595,680$
TOTAL SOURCE OF FUNDS -$ 11,593$ 584,087$ -$ 584,087$ -$ -$ -$ -$ 595,680$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 11,593 584,087 - 584,087 - - - - 595,680
TOTAL GFAR -$ 11,593$ 584,087$ -$ 584,087$ -$ -$ -$ -$ 595,680$
TOTAL USE OF FUNDS -$ 11,593$ 584,087$ -$ 584,087$ -$ -$ -$ -$ 595,680$
POLICE & PPW INTEROPERABILITY RADIO PROJECT Project 821 -2402
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 36
Project Name Silicon Valley Regional Interoperability
Project (SVRIP) Service
Project Number 841-6305
Department Police Project Manager Lieutenant JR Langer
Description This project will update the existing police radio system infrastructure to be compatible with the
regional interoperability requirements.
Location Town of Los Gatos Civic Center Complex, 110 E Main Street and the Town of Los Gatos Police
Operations Building, 15900 Los Gatos Boulevard.
Project
Background
The Silicon Valley Radio Interoperability Authority (SVRIA) in conjunction with the City Managers
Association and the County Chiefs Association is moving towards a program for regional
interoperability of public safety communications for police, fire services, and public works across all
jurisdictions. The Police Department, in conjunction with other public safety agencies within Santa
Clara County, will be contributing to radio system infrastructure for a period of three years to allow
for interoperability of public safety communications regionally.
Operating
Budget Impacts
Staff oversight of this SVRIP project will be included in the FY 2017/18 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 37
Project
Components &
Estimated
Timeline
Summer 2015 Design Project development
Winter 2016 Bid process Project bidding & contract award
Fall 2018 Completion Project completion
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed Total Project
SOURCE OF FUNDS to 2017/18 (with Carryfwd)
GFAR 129,600$ 140,711$ 35,441$ 152,876$ 188,317$ -$ -$ -$ -$ 458,628$
TOTAL SOURCE OF FUNDS 129,600$ 140,711$ 35,441$ 152,876$ 188,317$ -$ -$ -$ -$ 458,628$
Prior Yrs
Actuals
2016/17
Estimated
Estimated
Carryfwd
2017/18
New Funding
2017/18
Budget
2018/19
Proposed
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
Total
Project
USE OF FUNDS to 2017/18 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 129,600 140,711 35,441 152,876 188,317 - - - - 458,628
TOTAL GFAR 129,600$ 140,711$ 35,441$ 152,876$ 188,317$ -$ -$ -$ -$ 458,628$
TOTAL USE OF FUNDS 129,600$ 140,711$ 35,441$ 152,876$ 188,317$ -$ -$ -$ -$ 458,628$
SILICON VALLEY REGIONAL INTEROPERABILITY PROJECT (SVRIP) SERVICE Project 841-6305
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
E - 38
REFERENCE SECTION
Glossary of Terms
F -1
Accrual Basis Accounting - Under this accounting method, transactions are recognized when they occur,
regardless of the timing of related cash receipts and disbursements.
Adoption - Formal action by the Town Council which sets the spending limits for the fiscal year. The
Town's budget is adopted by Council resolution.
Appropriation - An authorization made by the Town Council that permits officials to incur obligations
against and to make expenditures of government resources. Appropriations are typically granted for a
one-year period.
Audit - Prepared by an independent Certified Public Accountant (CPA), the primary objective of an audit
is to determine if the Town's Financial Statements present fairly the Town's financial position and results
of operations in conformity with generally accepted accounting principles. In conjunction with its
performance of an audit, it is customary for an independent auditor to issue a Management Letter
stating the adequacy of the Town's internal controls as well as recommending improvements to the
Town's financial management practices.
Bonds - A bond is a written promise to pay a specified sum of money (called the face value or principal
amount) at a specified date or dates in the future (called the maturity date) together with period
interest at a specified rate. Bonds are typically used to finance capital facilities.
Budget - As the Town's financial operating plan for the fiscal year, the budget displays the estimated
expenditures (costs) for providing services and the estimated sources of revenue (income) to pay for
them. Once the Town Council adopts the budget, the total becomes the maximum spending limit. Los
Gatos' budget encompasses a single fiscal year (July 1 through June 30).
Budget Amendment - The Council has the sole responsibility for adopting the Town's budget, and may
amend or supplement the budget at any time after adoption. The Town Manager has the authority to
approve administrative adjustments to the budget as outlined in the Financial and Administrative
Policies set by Council.
Budget Document - The official financial spending and resource plan submitted by the Town Manager
and adopted by the Town Council explaining the approved budget to the public and Town Council.
Budget Message - Included in the opening section of the budget, the Budget Message provides the
Council and the public with a general summary of the most important aspects of the budget,
comparative data from previous fiscal years, goals and objectives, and the views and recommendations
of the Town Manager.
Budget Overview - This section provides an overview of the changes adopted in the budget.
Additionally, the significant impacts of budgetary changes are outlined along with dollar amounts
(increase/decrease).
Budget Policies - General and specific guidelines adopted by the Council that govern the financial plan's
preparation and administration.
REFERENCE SECTION
Glossary of Terms
F -2
Capital or Community Improvements - Capital or community improvements are major construction,
acquisition, or maintenance/repair projects. Typical examples of major construction would include new
street improvements, park development, and public buildings. Acquisition includes land for parks and
open space. Major maintenance/repairs may include street resurfacing or modifications to public
buildings.
Capital Improvement Program (CIP) - The plan or schedule of expenditures for major construction of
roads, sidewalks, Town facilities, and/or park improvements and for the purchase of equipment. The
Town of Los Gatos' CIP follows a five-year schedule. Although the Town adopts the CIP budget in a
process which is separate from the adoption of the budget, the budget incorporates the first year of the
five-year CIP.
Capital Projects Fund - In governmental accounting, a fund that accounts for financial resources to be
used for the acquisition or construction of capital facilities. The total cost of a capital project is
accumulated in a single expenditures account which accumulates until the project is completed, at
which time the fund ceases to exist.
Capital Outlay - Expenditures which result in the acquisition of or additions to fixed assets. Examples
include land, buildings, machinery, equipment, and construction projects.
Capital Assets – See “Fixed Assets.”
Cash Basis Accounting - A basis of accounting under which transactions are recognized only when cash
is received or disbursed.
CDBG (Community Development Block Grant) - Federal grant funds distributed from the U.S.
Department of Housing and Urban Development that are passed through to the Town. The Town
primarily uses these funds for housing rehabilitation, public improvements, and local social programs.
Construction Tax - A construction tax is imposed upon the construction of any building, portion of a
building, or a mobile home lot. Construction by definition means either new construction or
enlargement. The taxes imposed are based upon a set rate per square foot as follows:
a) Capital Improvement Tax - $0.18 for each square foot of building addition or alteration
b) Underground Utility Tax - $0.18 for each square foot of building addition or alteration
c) Park Fund Tax - $0.04 for each square foot of building addition or alteration
Contingency - A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise
budgeted.
Contingent Liabilities - Items which may become liabilities of the Town but are undetermined at a given
date, such as pending lawsuits, unsettled disputed claims, unfilled purchase orders, and uncompleted
contracts.
Contract Services - Services provided to the Town from the private sector or other public agencies.
REFERENCE SECTION
Glossary of Terms
F -3
Contributed Capital - Resources which are extremely restricted for the acquisition or construction of
capital assets. This category includes, but is not limited to, capital grants, residual equity transfers in,
and contributions from developers.
Cost Allocation - A fair and equitable methodology for identifying and distributing direct and indirect
cost from a service provider to the service consumer. In the Town’s case, the general fund is the service
provider and the external funds are the service consumer.
Deficit - The excess of liabilities over assets.
Department - A major organizational unit of the Town that has been assigned overall management
responsibility for an operation or a group of related operations within a functional area.
Developer Fees and Permits - Fees that are charged for various development-related services or permits
based upon actual cost to the Town for providing the service or permit.
Documentary Transfer Tax - Imposed on the transfer of real property, exclusive of any lien or
encumbrance. The Town receives 50% of such revenue collected by Santa Clara County.
Encumbrance - Commitment against an approved budget for unperformed (executory) contract for
goods or services. Encumbrances cease when the obligation is paid or otherwise terminated. A
purchase order is a common encumbrance.
Expenditure - The outflow of funds paid or to be paid for an asset obtained or goods and services
obtained. An encumbrance is not an expenditure; an encumbrance reserves funds to be expended.
Fiscal Year - A 12-month period to which the annual operating budget applies and at the end of which
the Town determines its financial position and results of its operations. The Town’s fiscal year runs from
July 1 to June 30.
Five-Year Financial Forecast - Estimates of future revenues and expenditures to help predict the future
financial condition of the community.
Fixed Assets - Assets which are intended to be held or used for a long term, such as land, buildings,
improvements other than buildings, machinery and equipment.
Fund - An independent fiscal and accounting entity with a self-balancing set of accounts in which
financial transactions relating to revenues, expenditures, assets, and liabilities are recorded. Funds
other than the General Fund typically have a unique funding source and purpose. Establishing funds
enables the Town to account for the use of restricted revenue sources and carry on specific activities or
pursue specific objectives.
Fund Accounting - System used by non-profit organizations, particularly governments. Since there is no
profit motive, accountability is measured instead of profitability. The main purpose is stewardship of
financial resources received and expended in compliance with legal requirements.
REFERENCE SECTION
Glossary of Terms
F -4
Fund Balance - Also known as financial position, fund balance is the excess of current assets over
current liabilities, and represents the cumulative effect of revenues and other financing sources over
expenditure and other financing uses.
GAAP - (Generally Accepted Accounting Principles) - Uniform standards for financial accounting and
reporting. They govern the form and content of the basic financial statements of the Town.
Gas Tax Fund - The Gas Tax Fund is used to account for revenues and expenditures apportioned under
the Streets and Highways Code of the State of California. Expenditures may be made for any street-
related purpose in the Town’s system of streets.
General Fund - In governmental accounting, fund used to account for all assets and liabilities of a non-
profit entity, except those particularly assigned for other purposes in another more specialized fund. The
General Fund is the primary operating fund of the Town.
General Government – Includes offices and departments to support the Town Council, Town Clerk,
Town Manager, Town Attorney, Town Treasurer, Human Resoures, Finance, Community Development,
Police, Parks and Public Works, and Library functions.
General Liability Self Insurance Fund - The General Liability Self Insurance Fund is used to provide the
Town with liability and property insurance. Coverage is provided through the Town’s participation in a
joint powers agreement through the Association of Bay Area Governments (ABAG).
Grant - External contribution, and/or gift of cash, or other asset typically from another governmental
entity to be used or expended for a specific purpose, activity, or facility. An example is Community
Development Block grant funding from the federal government.
Housing Set-Aside Fund – This fund is used to account for the Redevelopment Agency’s 20% set-aside
property tax increment revenues and the associated expenditures to be used for increasing or improving
low and moderate income housing.
Improvements - Buildings, structures, or attachments to land such as sidewalks, trees, drives, tunnels,
drains, and sewers.
Intergovernmental Revenue - Revenue received from other governmental agencies and municipalities,
such as grants from the state or federal government.
Inter-Fund Transfers - When the Town moves money between its various funds, it makes an inter-fund
transfer, referred to as “transfers in” and “transfers-out.” In aggregate, transfers in and out offset each
other for the fiscal year.
Levy - (Verb) To impose taxes, special assessments, or service charges for the support of governmental
activities. (Noun) The total amount of taxes, special assessments, or service charges imposed by Santa
Clara County levying property taxes.
Licenses and Permits - Revenues earned by the issuance of licenses or permits levied in accordance with
the benefits conferred by the license or permit.
REFERENCE SECTION
Glossary of Terms
F -5
Lighting and Landscape Fund - The Town has formed six landscape and lighting district funds established
by written consent of the property owners owning all of the property within the boundaries of the
district.
Objective - A statement of specific direction, purpose, or intent based on the needs of the community
and the goals established for a specific program or service level.
Ordinance - A formal legislative enactment by the Town Council. It has the full force and effect of law
within Town boundaries unless pre-empted by a higher form of law. An Ordinance has a higher legal
standing than a Resolution and is typically codified in a Town's municipal code.
Operating Budget - The operating budget is the primary means by which most of the financing of
acquisition, spending, and service delivery activities of a government are controlled. The use of annual
operating budgets is required by law.
Personnel - Town staff.
Program - As subdivisions of departments, programs are budgetary or organizational units of
government with limited sets of work responsibilities within their respective departments. Programs
also serve to increase budgetary accountability. Los Gatos' budget is compiled on a program basis.
Property Tax – A tax Imposed on real property (land and permanently attached improvements). The tax
is based upon the assessed value of such property. The tax rate may not exceed 1% of assessed value.
Reserve - An account used to indicate that a portion of fund equity is designated, undesignated, or
legally restricted for a specific purpose.
Resolution - A special order of the Town Council, which has a lower legal standing than an ordinance.
Resources - Total amounts available for appropriation including estimated revenues, inter-fund
transfers, and beginning fund balances.
Revenue - Sources of income which the Town receives during a fiscal year. Examples of revenue include
taxes, intergovernmental grants, charges for services, resources forwarded from the prior year,
operating transfers for other funds, and other financing sources such as the proceeds derived from the
sales of fixed assets.
Revenue Estimate - A formal estimate of how much revenue will be earned from a specific revenue
source for some future period; typically, a fiscal year.
Road Impact Fees - Pursuant to Article III of Chapter 15 of the Town Code, the Town collects road
impact fees to finance road construction and maintenance projects throughout the town. Article IX of
Chapter 15 authorizes the establishment of special fund accounts known as Road Impact #1, Road
Impact #2, and Road Impact #3, into which all such fees are deposited. Because the road systems
generally follow drainage patterns, the existing drainage basin map boundaries are used to track and
expend funds for road construction and maintenance.
REFERENCE SECTION
Glossary of Terms
F -6
The amount of each fee collected is based on an estimate of the weight of the loads to be hauled to or
from the project and the weight of heavy vehicles to be used in connection with the project. The fee is
collected for Building Permits, Grading and Landscape Permits, Improvement Contracts, and
Encroachment Permits. Money collected from such fees is to be used solely for design, construction,
and repair of Town streets and installation of sidewalk curb cut ramps when such a requirement is
triggered by the level of work as provided by the Americans with Disabilities Act, within the prescribed
area. Projects will be brought forward on an as-needed basis.
SA Trust Fund – Fund used to account for the proceeds of notes, and other forms of indebtedness, and
the expenditure of these funds to pay the debt, administrative services and projects with the specified
boundaries of the Successor Agency of the Town of Los Gatos Redevelopment Agency.
Sales Tax – 1% of taxable sales is returned to the Town by the State Board of Equalization on a monthly
direct deposit basis. Under the “Triple Flip” agreement, 0.25% of the 1% is now received in association
with property tax, but remains sales tax in substance.
Special Revenue Fund - In governmental accounting, a fund used to account for the proceeds of a
special revenue source (other than special assessments, expandable trusts, or for major capital projects)
that are legally restricted to expenditure for a specified purpose.
Service Charge - Charges for specific services rendered.
Services and Supplies - Expenditures for services and supplies which are directly related to a
department's primary service activities.
State Gas Tax Funds - Portions of the tax rate per gallon levied by the State of California on all gasoline
purchases are allocated to cities throughout the state. These funds are restricted to expenditures for
transit and street-related purposes.
Supplemental Appropriation - An appropriation approved by the Council after the initial budget is
adopted.
Taxes - Compulsory charges levied by the Town, county, or state governments for the purpose of
financing services performed for the community’s benefit.
Town Code - A legal compilation of Town Council-approved ordinances currently in effect. The code
defines Town policy with respect to areas such as planning, etc.
Transfers In/Out - Money transferred from one Town fund to another. Differs from revenues and
expenses - see definition of these terms, above.
REFERENCE SECTION
Index
F -7
Financial Summaries – by Fund
Total CIP Fund Summary .................................................................................................................. B – 9
Fund 411 - GFAR Fund ..................................................................................................................... B – 10
Fund 471 – Traffic Mitigation Fund ................................................................................................. B – 12
Fund 421 – Grants Fund................................................................................................................... B – 14
Fund 461/462/463 – Storm Basin Funds ......................................................................................... B – 16
Fund 472 – Utility Underground Fund ............................................................................................. B – 18
Fund 481 – Gas Tax Fund ................................................................................................................. B – 20
Financial Summaries – by Program
Streets Program ............................................................................................................................... B – 5
Parks Program .................................................................................................................................. B – 6
Public Facilities Program .................................................................................................................. B – 6
Glossary .................................................................................................................................................. F – 1
FY 2015/16 Completed CIP Projects ..................................................................................................... A – 15
Parks Program - Park Improvement Projects
Belgatos Park Restroom Improvements .......................................................................................... D – 16
Blossom Hill Park – Little League Backstop ..................................................................................... D – 10
Forbes Mill Footbridge Improvements ............................................................................................ D – 14
Parks Playground Fibar Project ........................................................................................................ D – 6
Park Rehabilitation – Bachman Park ................................................................................................ D – 8
Tennis Courts Resurfacing – Various Town Parks ............................................................................ D – 12
Parks Program – Trail Improvement Projects
Open Space Trail Upgrades .............................................................................................................. D – 22
Public Facilities Program – Equipment Projects
Audio/Video System Upgrade ......................................................................................................... E – 26
Engineering Document Archiving .................................................................................................... E – 32
Information System Upgrade .......................................................................................................... E – 24
Police & PPW Interoperability Radio Project ................................................................................... E – 34
Silicon Valley Radio Interoperability Project (SVRIP) Service .......................................................... E – 36
Tiburon CAD/RMS Upgrade ............................................................................................................. E – 30
Town-Wide Document Imaging Project .......................................................................................... E – 28
Public Facilities Program – Infrastructure Projects
Building Replacement at Corporation Yard ...................................................................................... E – 6
Civic Center Building Energy Efficiency Measures ............................................................................ E – 8
Civic Center – Fountain Modification ............................................................................................... E – 16
Energy Efficiency Upgrades Town-wide .......................................................................................... E – 12
Exterior Light Replacements – Civic Center...................................................................................... E – 14
Fuel System Enhancements ............................................................................................................. E – 10
HVAC – Chiller Repair ....................................................................................................................... E – 18
REFERENCE SECTION
Index
F -8
Streets Program - Bridge Projects
Quito Road - Bridge Replacement ................................................................................................... C – 84
Street Program - Street Improvement Projects
224 West Main Property Acquisition (Parking Lot 6) ...................................................................... C – 50
Blossom Hill Road/Cherry Blossom Lane Intersection Improvements ............................................. C – 48
Bicycle & Pedestrian Improvements ................................................................................................ C – 72
Bicycle & Pedestrian Master Plan .................................................................................................... C – 64
Bicknell Road Storm Drain Improvements ....................................................................................... C – 70
Cut-Through Traffic Mitigation ........................................................................................................ C – 66
Downtown Parking Lots Seal Coat & Restriping .............................................................................. C – 44
Hernandez Avenue Storm Drain Improvements ............................................................................. C – 46
Highway 9/University Avenue Intersection Improvements. ............................................................ C – 38
LED Streetlights ................................................................................................................................ C – 58
Los Gatos Boulevard/Shannon Road Improvements ....................................................................... C – 40
Monument Control Network Update .............................................................................................. C – 42
Pageant Way Parking Lot Reconstruction ....................................................................................... C – 60
Public Arts Gateway Project ............................................................................................................ C – 78
Sidewalk Improvements – Multiple Locations ................................................................................. C – 56
Sidewalk Improvements/Shannon Road/Los Gatos Boulevard/Cherry Blossom Lane .................... C – 52
Stonybrook Road & Kennedy Road Sidewalk Improvements .......................................................... C – 54
Stormwater Master Plan .................................................................................................................. C – 74
Stormwater System – Pollution Prevention Compliance ................................................................ C – 76
Utility Undergrounding Improvements ........................................................................................... C – 62
Traffic Signal Modernization ............................................................................................................ C – 68
Streets Program - Street Reconstruction & Resurfacing Projects
Almond Grove Street Rehabilitation Project .................................................................................. C – 8
Street Repair & Resurfacing ............................................................................................................. C – 6
Streets Program - Street Repairs, Maintenance & Safety Projects
Annual Street Restriping .................................................................................................................. C – 22
Crosswalk Improvements at Santa Cruz Ave/Blossom Hill Rd ......................................................... C – 30
Crosswalk Lighting Upgrades ........................................................................................................... C – 32
Curb, Gutter & Sidewalk Maintenance ............................................................................................. C – 18
Electrical Panel Replacement on Pageant Way ............................................................................... C – 28
Guardrail Replacement Projects ...................................................................................................... C – 26
Public Access Infrastructure Improvement Projects ....................................................................... C – 24
Retaining Wall Repairs...................................................................................................................... C – 20
Traffic Calming Projects .................................................................................................................... C – 16
Town Manager’s Message .................................................................................................................... A – 1
REFERENCE SECTION
F -10