Staff Report
PREPARED BY: MATT MORLEY
Director of Parks and Public Works
Reviewed by: Town Manager, Town Attorney, and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 03/21/2017
ITEM NO: 9
DATE: MARCH 10, 2017
TO: MAYOR AND TOWN COUNCIL
FROM: LAUREL PREVETTI, TOWN MANAGER
SUBJECT: PPW JOB NO. 16-813-9921 – ANNUAL CURB, GUTTER, AND SIDEWALK
MAINTENANCE PROJECT
A. APPROVE THE PLANS AND SPECIFICATIONS FOR THE ANNUAL CURB,
GUTTER, AND SIDEWALK MAINTENANCE PROJECT INCLUDING CURB
RAMP INSTALLATION AND AUTHORIZE THE TOWN MANAGER TO
ADVERTISE THE PROJECT FOR BID.
B. AUTHORIZE THE TOWN MANAGER TO AWARD AND EXECUTE A
CONSTRUCTION AGREEMENT IN AN AMOUNT NOT TO EXCEED
$447,260, INCLUDING CONTINGENCIES AND ADDITIVE ALTERNATES.
C. AUTHORIZE STAFF TO EXECUTE FUTURE CHANGE ORDERS IN AN
AMOUNT NOT TO EXCEED TEN PERCENT OF THE CONTRACT AWARD
AMOUNT.
RECOMMENDATION:
Staff recommends that the Town Council:
1. Approve the plans and specifications for the Annual Curb, Gutter, and Sidewalk
Maintenance Project including curb ramp installation and authorize the Town Manager to
advertise the project for bid.
2. Authorize the Town Manager to award and execute a Construction Agreement in an
amount not to exceed $447,260, including contingencies and additive alternates.
3. Authorize staff to execute future change orders in an amount not to exceed ten percent of
the contract award amount.
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SUBJECT: PPW JOB NO. 16-813-9921 – ANNUAL CURB, GUTTER, AND SIDEWALK
MAINTENANCE PROJECT
MARCH 10, 2017
S:\COUNCIL REPORTS\2017\03-21-17\Annual Curb, Gutter and Sidewalk\Staff Report - PPW Job NO. 16-813-9921 - Annual Curb Gutter and
Sidwalk Maintenance Project Final.docx 3/16/2017 4:13 PM MM
BACKGROUND:
The adopted FY 2016/17-2020/21 Capital Improvement Program (CIP) Budget designates
funding through project 813-9921 for curb, gutter, sidewalk, and curb ramp replacement and
construction. The project is consistent with the Town’s goals to improve public safety and to
improve the quality of Town streets.
DISCUSSION:
The scope of work for this year’s Annual Curb, Gutter and Sidewalk Maintenance project mainly
addresses the installation of curb ramps as required by the Americans with Disabilities Act
(ADA), many of which are related to the Town’s Annual Street Repair and Rehabilitation project.
Title II of the ADA obligates a jurisdiction to provide curb ramps whenever streets are
resurfaced from one intersection to another. The United States Department of Justice has
determined that many surface treatments, such as the arterial overlay programmed in this
year’s Annual Street Repair and Rehabilitation project, trigger the requirement for ADA
compliant curb ramps on the associated streets. The slurry seal component of the Annual
Street Repair and Rehabilitation project does not trigger the need to upgrade curb ramps.
Curb ramps required for the Town’s street repair program are typically bid as part of the Annual
Curb, Gutter and Sidewalk project to allow for more competitive pricing. The curb ramps that
have been added to this year’s project are either required because of the proposed asphalt
overlay on Lark Avenue and Blossom Hill Road or are located near schools. In order to allow
flexibility in bidding and award within the allocated budget, ramps at Anne Way and Union
Avenue have been included as an additive alternate and may be awarded if favorable bids are
received.
The base bid and additive alternate new, replacement and modified ramps include:
10 replacement ramps related to the proposed Town asphalt overlay project
16 modified ramps related to the proposed Town asphalt overlay project (installation of
yellow domes)
11 new ramps around schools and on school routes
5 new and replacement ramps around Main Street
In addition to curb ramps, the project also includes the installation of a missing section of
sidewalk by Fisher Middle School that is adjacent to one of the project curb ramps. Sections of
broken and lifted sidewalk on Blossom Hill Road between Los Gatos Boulevard and Cherry
Blossom Lane and Belgatos Road to Harwood Road will also be removed and replaced as part of
the project. This includes both replacement street trees where the tree is uplifting the sidewalk
PAGE 3 OF 4
SUBJECT: PPW JOB NO. 16-813-9921 – ANNUAL CURB, GUTTER, AND SIDEWALK
MAINTENANCE PROJECT
MARCH 10, 2017
S:\COUNCIL REPORTS\2017\03-21-17\Annual Curb, Gutter and Sidewalk\Staff Report - PPW Job NO. 16-813-9921 - Annual Curb Gutter and
Sidwalk Maintenance Project Final.docx 3/16/2017 4:13 PM MM
DISCUSSION (cont’d):
and new street trees where trees are not present. Street tree replacements only occur in
locations where staff obtained adjacent resident concurrence.
The engineer’s estimate for the base bid is $427,983, including a 10% contingency. Should
favorable bids be received, the additive alternates may be awarded. The engineer’s estimate
for the additive alternate, including a 10% contingency, is $19,277.
The project plans and specifications can be viewed on the Town website at
http://www.losgatosca.gov/108/Capital-ImprovementProgram
CONCLUSION:
Staff recommends that the Town Council:
1. Approve the plans and specifications for the Annual Curb, Gutter, and Sidewalk
Maintenance Project including curb ramp installation and authorize the Town Manager to
advertise the project for bid.
2. Authorize the Town Manager to award and execute a Construction Agreement in an
amount not to exceed $447,260, including contingencies and additive alternates.
3. Authorize staff to execute future change orders in an amount not to exceed ten percent of
the contract award amount.
COORDINATION:
This project has been coordinated with the Finance Department.
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SUBJECT: PPW JOB NO. 16-813-9921 – ANNUAL CURB, GUTTER, AND SIDEWALK
MAINTENANCE PROJECT
MARCH 10, 2017
S:\COUNCIL REPORTS\2017\03-21-17\Annual Curb, Gutter and Sidewalk\Staff Report - PPW Job NO. 16-813-9921 - Annual Curb Gutter and
Sidwalk Maintenance Project Final.docx 3/16/2017 4:13 PM MM
FISCAL IMPACT:
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA and is Categorically Exempt [Section 15301(c) Existing
streets, sidewalks, trails and similar facilities]. A Notice of Exemption has been filed.
Attachments:
1. Curb Ramp Locations Map
2. Curb Ramp Locations List
Available
Budget Expended/Encumbered Available
Funding To Date Balance
Curb, Gutter, and Sidewalk Maintenance
812-9910 501,709 $ 50 $ 501,659 $
TOTALS 501,709 $ 50 $ 501,659 $
TOTAL PROJECT COST:
Project Costs
Consultation Services 4,360 $
Estimated Construction Cost* 447,260 $
Staff Costs (Design and Construction) 49,198 $
TOTAL PROJECT W/ ADD ALTERNATE 500,818 $
*Construction costs include $19,277 in potential add alternates.
Curb, Gutter, and Sidewalk Maintenance
PROJECT 813-9921