Staff Report
PREPARED BY: CHRIS GJERDE
Information Systems Manager
Reviewed by: Town Manager, Town Attorney, and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 03/07/2017
ITEM NO: 6
DATE: FEBRUARY 24, 2017
TO: MAYOR AND TOWN COUNCIL
FROM: LAUREL PREVETTI, TOWN MANAGER
SUBJECT: AUTHORIZE THE TOWN MANAGER TO PURCHASE PUBLIC COMPUTERS FOR
THE LIBRARY FROM DELL IN AN AMOUNT NOT TO EXCEED $57,221.04.
RECOMMENDATION:
Authorize the Town Manager to purchase public computers for the Library from Dell in an
amount not to exceed $57,221.04.
BACKGROUND:
The Fiscal Year (FY) 2016/17 Operating Budget anticipated the replacement of the Library’s
aging public computers as well as other replacements as part of the $150,000 line item in the
Town’s Management Information Systems (MIS) budget (page D-63).
Generally, the Town Council does not review routine computer replacement purchase requests.
However, since the combined purchase price for these replacements exceeds the Town
Manager’s purchasing authority of $50,000, this purchase requires Council action under the
Town’s Purchasing Policy.
DISCUSSION:
As part of the Town’s Operating Budget, the MIS Equipment Replacement Fund provides
funding for replacement of technology equipment. Based on estimated equipment lifespan and
replacement costs of the equipment, Town Departments plan for the eventual replacement of
the equipment using this fund.
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SUBJECT: AUTHORIZE THE TOWN MANAGER TO PURCHASE LIBRARY PUBLIC
COMPUTERS FROM DELL IN AN AMOUNT NOT TO EXCEED $57,221.04
DATE: FEBRUARY 24, 2017
S:\COUNCIL REPORTS\2017\03-07-17\LIB computers\Staff Report Final.docx 3/2/2017 1:09 PM SLL
DISCUSSION (cont’d):
In accordance with the Town’s Purchasing Policy, Section 7c (Cooperative Purchasing), the
pricing shown on the attached quote meets California State Contract Number 7-15-70-34-003
and Contract Code WN03AGW contract pricing from the National Association of State
Procurement Officials cooperatively and competitively sourced purchasing organization.
CONCLUSION:
Authorize the Town Manager to purchase library public computers from Dell in an amount not
to exceed $57,221.04.
COORDINATION:
The Library Department, Finance Department, and Management Information Systems
coordinated this memo.
FISCAL IMPACT:
There are sufficient funds available in the Management Information Systems Fund to purchase
these replacement computers as described above.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. Quote