Staff Report
PREPARED BY: CHRIS GJERDE
Information Systems Manager
Reviewed by: Town Manager, Town Attorney, and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 01/17/2017
ITEM NO: 9
DATE: JANUARY 10, 2017
TO: MAYOR AND TOWN COUNCIL
FROM: LAUREL PREVETTI, TOWN MANAGER
SUBJECT: AUTHORIZE THE TOWN MANAGER TO ENTER INTO AN AGREEMENT WITH
PEELLE TECHNOLOGIES FOR SOFTWARE LICENSING AND RELATED
SERVICES.
RECOMMENDATION:
Authorize the Town Manager to enter into an agreement with Peelle Technologies for software
licensing and related services.
BACKGROUND:
The Town has contracted with Peelle Technologies of Campbell to purchase Laserfiche
software, scanners, consulting support, and offsite scanning since 2008. Peelle helped
implement and customize the Town’s electronic document management system (Laserfiche)
which has helped enhance efficiency of document storage and retrieval for all departments and
has enabled access to ordinances via the Town website for the public. The current contract for
software licenses and related support expires January 22, 2017.
DISCUSSION:
To maintain the software licenses and related services, a new contract is needed with Peelle
Technologies. Peelle is our local area Laserfiche vendor; it has set up the Laserfiche
customization that spans almost every department ; the company typically does not charge for
remote support; and the hourly rate is competitive for consultants of this expertise when
needed. Peelle provides similar services to the Cities and Towns of Mountain View, Campbell,
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SUBJECT: AUTHORIZE THE TOWN MANAGER TO ENTER INTO AN AGREEMENT WITH
PEELLE TECHNOLOGIES FOR SOFTWARE LICENSING AND RELATED SERVICES.
JANUARY 10, 2017
S:\COUNCIL REPORTS\2017\01-17-17\Peelle Technologies\Staff Report FINAL.docx 1/12/2017 4:20 PM SLL
DISCUSSION (Cont’d):
Milpitas, Saratoga, Los Altos Hills, Los Altos, and many more. The proposed agreement with Los
Gatos is for a 3-year period not to exceed $210,000.
CONCLUSION:
Based on Peelle’s deep knowledge of the Town’s customized Laserfiche implementation,
excellent support history with the Town, competitive pricing, an d because changing Laserfiche
support service to a different vendor would be disruptive to Town operations and service
delivery, staff recommends that Council authorize the Town Manager to enter into an
agreement with Peelle Technologies for software licensing and related services.
FISCAL IMPACT:
Funds for services for FY 2016/17 have been appropriated in the Management Information
System Program Operating Budget. Execution of any options to continue the service in
subsequent years will be contingent upon staff evaluation of the quality of the services
provided, as well as the Town Council’s appropriation of funding. Funding for Town technology
investments is partially supported by development fees that the Town collects through a
development application electronic storage fee.
CEQA:
This action is not a project under CEQA and environmental analysis is not required.
Attachments:
1. Agreement with Peelle Technologies for software licensing and related services
Distribution:
Jim Detrick, Peelle Technologies, 197 E. Hamilton Avenue, Campbell, CA 95008