Staff Report
PREPARED BY: SHELAYNE HAMMACK
Management Analyst
Reviewed by: Town Manager and Town Attorney
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 01/17/2017
ITEM NO: 5
DATE: DECEMBER 29, 2016
TO: MAYOR AND TOWN COUNCIL
FROM: LAUREL PREVETTI, TOWN MANAGER
SUBJECT: ADOPT A NEW AGREEMENT AND AUTHORIZE THE TOWN MANAGER TO
EXECUTE THE AGREEENT WITH THE KIWANIS CLUB OF LOS GATOS TO
ALLOW THE OPERATION OF THE FIESTA DE ARTES ART FESTIVAL TO BE
HELD EACH AUGUST ON NORTH SANTA CRUZ AVENUE AND WEST MAIN
STREET.
RECOMMENDATION:
Adopt a new agreement and authorize the Town Manager to execute the agreement with the
Kiwanis Club of Los Gatos to provide operation of the Fiesta de Artes Art Festival to be held
each August on North Santa Cruz Avenue and West Main Street.
BACKGROUND:
Fiesta de Artes is a free, annual art festival sponsored by the Kiwanis Club of Los Gatos held on
the Town of Los Gatos Civic Center Grounds fo r one weekend in August since the mid 1990’s.
The event features over 150 artists, food trucks, wine, beer, and live music. Proceeds from the
event go to the Kiwanis Club of Los Gatos, a member of Kiwanis International, providing
scholarships, support for local schools, bike trail maintenance, and services for seniors.
The Fiesta de Artes special event permit was approved to be converted into a standard
agreement for services at the May 3, 2016 Town Council meeting. The agreement is currently
effective until September 30, 2018 (see Attachment 1).
DISCUSSION:
The Kiwanis Club approached Town Staff regarding changing the location of the annual Fiesta
de Artes event from Civic Center Grounds to North Santa Cruz Avenue and Main Street in
downtown Los Gatos. After several discussions and meetings with Police, Parks & Public Works,
PAGE 2 OF 3
SUBJECT: ADOPT A NEW AGREEMENT AND AUTHORIZE THE TOWN MANAGER TO
EXECUTE THE AGREEENT WITH THE KIWANIS CLUB OF LOS GATOS TO ALLOW THE
OPERATION OF THE FIESTA DE ARTES ART FESTIVAL TO BE HELD EACH AUGUST ON
NORTH SANTA CRUZ AVENUE AND WEST MAIN STREET.
DECEMBER 29, 2016
N:\SHARE\COUNCIL REPORTS\2017\01-17-17\Fiesta de Artes 1/13/2017 1:37 PM SMH
110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov
DISCUSSION (Continued):
and Town Manager’s Office staff, the Kiwanis Club decided that moving Fiesta de Artes would
be beneficial to the event and valuable to the community during the summer. Exhibit A of
Attachment 2, shows the proposed location change and street closures.
Under the proposed terms of this new agreement, the Kiwanis Club may begin closing of the
affected streets starting Saturday morning at 4:00 a.m. and the streets would remain closed
through Sunday evening of the same weekend. Traffic that would normally travel on North
Santa Cruz Avenue would utilize Massol and University Avenues, similar to the annual Holiday
Parade. One key difference from the parade is that vehicles entering Town from northbound
17 to South Santa Cruz Avenue would be detoured to Montebello Avenue then West Main
Street for northbound access to University Avenue and Los G atos Boulevard.
On Sunday, August 13th Farmers’ Market would take place on the closed section of South Santa
Cruz Avenue. The Fiesta de Artes event grounds would be secured by the use of barricades and
fencing. Major intersections would be controlled by uniformed Police Officers and small
intersections would be managed by trained volunteers. Traffic control measures would be
implemented to reduce the amount of traffic through the Almond Grove. The Kiwanis Club is
responsible for paying for the costs of traffic control and the necessary traffic equipment.
The new location is consistent with the Council’s interest in adding an event downtown that
may reduce cut through traffic, while still encouraging people to come to downtown.
The proposed new agreement includes the location change, payment of all fees to implement
the new location, and the same provisions and performance standards that are in the current
agreement. The Town is not providing any in-kind services under the terms of this agreement
except for electricity. All parties are in agreement with the terms and conditions proposed
within the attached agreement.
CONCLUSION:
Adopt a new agreement and authorize the Town Manager to execute the agreement with the
Kiwanis Club of Los Gatos to provide operation of the Fiesta de Artes Art Festival to be held
each August on North Santa Cruz Avenue and West Main Street.
ALTERNATIVES:
PAGE 3 OF 3
SUBJECT: ADOPT A NEW AGREEMENT AND AUTHORIZE THE TOWN MANAGER TO
EXECUTE THE AGREEENT WITH THE KIWANIS CLUB OF LOS GATOS TO ALLOW THE
OPERATION OF THE FIESTA DE ARTES ART FESTIVAL TO BE HELD EACH AUGUST ON
NORTH SANTA CRUZ AVENUE AND WEST MAIN STREET.
DECEMBER 29, 2016
N:\SHARE\COUNCIL REPORTS\2017\01-17-17\Fiesta de Artes 1/13/2017 1:37 PM SMH
110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov
Alternatives to the recommendation provided above include:
1. Adopt the proposed new agreement with revisions ident ified by Council.
2. Not adopt the agreement, therefore keeping the location at Civic Center.
3. Provide other direction to staff.
COORDINATION:
This staff report and the proposed agreement were prepared in collaboration with the Town
Attorney, Parks and Public Works Department, and Police Department.
FISCAL IMPACT:
Under the agreement, Kiwanis will pay all fees and other expenses to the Town. The only in -
kind contribution is electricity.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. Existing Agreement with Fiesta de Artes
2. Draft New Agreement for the Operation of the Los Gatos Fiesta de Artes (with Exhibit
A), redline version.
3. Draft New Agreement for the Operation of the Los Gatos Fiesta de Artes, clean version.