Staff Report
PREPARED BY: LISA PETERSEN
Town Engineer
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Parks and
Public Works Director
110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 02/05/2019
ITEM NO: 8
DATE: JANUARY 31, 2019
TO: MAYOR AND TOWN COUNCIL
FROM: LAUREL PREVETTI, TOWN MANAGER
SUBJECT: PPW JOB NO. 18-813-9921, ANNUAL CURB, GUTTER, AND SIDEWALK
MAINTENANCE PROJECT (RAMP UPGRADES)
A. APPROVE THE PLANS AND SPECIFICATIONS FOR THE ANNUAL CURB,
GUTTER, AND SIDEWALK MAINTENANCE PROJECT (RAMP UPGRADES)
AND AUTHORIZE THE TOWN MANAGER TO ADVERTISE THE PROJECT
FOR BID; AND
B. AUTHORIZE THE TOWN MANAGER TO AWARD AND EXECUTE A
CONSTRUCTION AGREEMENT IN AN AMOUNT NOT TO EXCEED
$296,000, INCLUDING CONTINGENCIES; AND
C. AUTHORIZE STAFF TO EXECUTE FUTURE CHANGE ORDERS IN AN
AMOUNT NOT TO EXCEED TEN PERCENT OF THE CONTRACT AWARD
AMOUNT
RECOMMENDATION:
Staff recommends that the Town Council:
1. Approve the plans and specifications for the Annual Curb, Gutter, and Sidewalk
Maintenance Project (ramp upgrades), and authorize the Town Manager to advertise the
project for bid; and
2. Authorize the Town Manager to award and execute a Construction Agreement in an
amount not to exceed $296,000, including contingencies; and
3. Authorize staff to execute future change orders in an amount not to exceed ten percent of
the contract award amount.
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SUBJECT: PPW JOB NO. 18-813-9921, ANNUAL CURB, GUTTER, AND SIDEWALK
MAINTENANCE PROJECT (RAMP UPGRADES)
DATE: JANUARY 31, 2019
S:\COUNCIL REPORTS\2019\02-05-19\08 PPW Job No. 18-813-9921\Staff Report.docx 1/31/2019 11:28 AM
BACKGROUND:
The adopted FY 2018/19-2022/23 Capital Improvement Program (CIP) Budget designates
funding through project 813-9921 for curb, gutter, sidewalk, and curb ramp replacement and
construction. This is consistent with the Town’s goals to improve public safety and to improve
the quality of Town streets.
DISCUSSION:
The scope of work for this year’s Annual Curb, Gutter and Sidewalk Maintenance Project
addresses the installation of curb ramps as required by the Americans with Disabilities Act
(ADA), which are related to the Town’s Annual Street Repair and Rehabilitation project. Title II
of the ADA obligates a jurisdiction to provide curb ramps whenever streets are resurfaced from
one intersection to another. The United States Department of Justice has determined that
many surface treatments, such as those programmed in this year’s Annual Street Repair and
Rehabilitation project, trigger the requirement for ADA compliant curb ramps on the associated
streets. Curb ramps required for the Town’s street repair program are typically bid as part of
the Annual Curb, Gutter and Sidewalk project to allow for more competitive pricing. The curb
ramps that have been added to this year’s project are requ ired because of the proposed
asphalt overlay on Blossom Hill Road from Los Gatos Boulevard to Santa Cruz Avenue and
National Avenue from Los Gatos Almaden Road to Samaritan Drive. Also, Council approved
three additional streets for the Town’s 2019 Rubber Cape Seal project at the December 18,
2018 Town Council meeting. These included Drakes Bay Avenue and Drakes Bay Court, which
required ADA ramp upgrades and Teresita Way, which did not.
The engineer’s estimate for this project is $296,000, including a 10% contingency and project
delivery costs. The project plans and specifications can be viewed on the Town website at
http://www.losgatosca.gov/108/Capital-ImprovementProgram.
CONCLUSION:
Approval of the recommendations will allow this project to move forward for bidding and
award. This project will be constructed in advance of this year’s pavement maintenance work
to meet the associated ADA requirements triggered by that project.
COORDINATION:
This project has been coordinated with the Finance Department.
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SUBJECT: PPW JOB NO. 18-813-9921, ANNUAL CURB, GUTTER, AND SIDEWALK
MAINTENANCE PROJECT (RAMP UPGRADES)
DATE: JANUARY 31, 2019
S:\COUNCIL REPORTS\2019\02-05-19\08 PPW Job No. 18-813-9921\Staff Report.docx 1/31/2019 11:28 AM
FISCAL IMPACT:
Curb, Gutter & Sidewalk Maintenance
Project 813-9921
Budget Costs
GFAR $ 509,153
Total Budget $ 509,153
FY 18/19 Prior Commitments $ 173,040
Project Construction (Including Contingencies) $ 296,000
Staff Costs (13%) $ 38,480
Total Expenditures $ 507,520
Remaining Balance $ 1,633
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA and is Categorically Exempt [Section 15301(c) Existing
streets, sidewalks, trails and similar facilities]. A Notice of Exemption has been filed.