Staff Report
PREPARED BY: LISA VELASCO
Human Resources Director
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 12/19/2017
ITEM NO: 6
DATE: DECEMBER 11, 2017
TO: MAYOR AND TOWN COUNCIL
FROM: LAUREL PREVETTI, TOWN MANAGER
SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE AN AGREEMENT FOR
EMPLOYEE SAFETY COMPLIANCE AND TRAINING CONSULTANT SERVICES
WITH BSI EHS SERVICES AND SOLUTIONS (WEST) INC., IN AN AMOUNT
NOT TO EXCEED $147,600
RECOMMENDATION:
Authorize the Town Manager to execute an agreement for employee safety compliance and
training consultant services with BSI EHS Services and Solutions (West) Inc. (Attachment 1), in
an amount not to exceed $147,600.
BACKGROUND:
California’s Occupational Health and Safety Administration (Cal-OSHA) sets the standards and
requirements related to an employer sponsored Health and Safety Program. Components of a
Health and Safety Program include employee training and Cal-OSHA compliance. Cal-OSHA
requires annual or recurring periodic training for safety sensitive job classifications that have
potential for exposure to illnesses or injuries resulting from bloodborne pathogens and
communicable diseases, working at heights or within confined spaces, routine use of
specialized equipment and machines, or lifting heavy objects. The Town’s Health and Safety
Program includes periodic recommended employee trainings to proactively prevent work
injuries or illnesses, such as: safe driving techniques, earthquake safety, and prevention of
slips/trips/falls. The Town has historically engaged the services of a safety consultant to ensure
compliance with Cal-OSHA regulations, provide on-site safety training classes, and partner with
the Town’s Health and Safety Committee to promote a safe work environment.
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SUBJECT: AUTHORIZE THE TOWN MANAGER TO EXECUTE AN AGREEMENT FOR
EMPLOYEE SAFETY COMPLIANCE AND TRAINING CONSULTANT SERVICES
WITH BSI EHS SERVICES AND SOLUTIONS (WEST) INC., IN AN AMOUNT NOT TO
EXCEED $147,600
DECEMBER 11, 2017
S:\COUNCIL REPORTS\2017\12-19-17\BSI\Staff Report - BSI Agreement Final.docx 12/14/2017 1:26 PM LV
DISCUSSION:
The Town has contracted with BSI since February 2013 and extended the contract in May 2016
to provide additional time to conduct a formal Request for Proposals (RFP). An RFP was
initiated in August, 2017. Six firms responded to the RFP and three were invited to interview
with Town staff. Based on their formal Proposal (Attachment 2) and interviews, BSI was
selected based on their overall cost, breadth and depth of knowledge related to safety
compliance, as well as resources to offer employee trainings, tailgate trainings, and
participation at Health and Safety Committee meetings.
In addition, during the term of the prior agreement between BSI and the Town, BSI was highly
effective in assisting the Town to contain costs associated with the Emp loyee Health and Safety
Program by addressing potential safety issues to ensure safe work environments for
employees. BSI has also been instrumental in ensuring the Town’s compliance with legally
mandated Cal-OSHA training and requirements.
CONCLUSION:
Staff recommends that the Town Council authorize the Town Manager to execute a new
agreement with BSI for three years effective January 1, 2018, with an option to renew for two
additional one-year periods.
COORDINATION:
This report was coordinated with the Parks and Public Works Department.
FISCAL IMPACT:
The annual fiscal impact for this agreement will not exceed $49,200 annually, or $147,600 over
the course of three years. Funding to support this agreement is included in the adopted budget
for FY 2017/18 in the Workers’ Compensation Program.
ENVIRONMENTAL ASSESSMENT:
This is not a project defined under CEQA, and no further action is required.
Attachments:
1. Agreement for Consultant Services with BSI EHS Services and Solutions (West) Inc.
2. Response to Town of Los Gatos RFP Environmental Health & Safety Program (BSI Proposal
#17-0943)