Desk Item
PREPARED BY: MATT MORLEY
Director of Parks and Public Works
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, and Finance Director
110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 01/15/2019
ITEM NO: 6
DESK ITEM
DATE: JANUARY 15, 2019
TO: MAYOR AND TOWN COUNCIL
FROM: LAUREL PREVETTI, TOWN MANAGER
SUBJECT: PPW JOB NUMBER 18-811-9901 ANNUAL STREET REPAIR AND
RESURFACING PROJECT (ARTERIAL/COLLECTOR STREET OVERLAY)
A. APPROVE THE PLANS AND SPECIFICATIONS FOR THE ANNUAL STREET
REPAIR AND RESURFACING PROJECT (ARTERIAL/COLLECTOR
OVERLAY) AND AUTHORIZE THE TOWN MANAGER TO ADVERTISE THE
PROJECT FOR BID.
B. AUTHORIZE THE TOWN MANAGER TO AWARD AND EXECUTE A
CONSTRUCTION AGREEMENT IN AN AMOUNT NOT TO EXCEED
$2,190,000 INCLUDING CONTINGENCIES.
C. AUTHORIZE STAFF TO EXECUTE FUTURE CHANGE ORDERS IN AN
AMOUNT NOT TO EXCEED TEN PERCENT OF THE CONTRACT AWARD
AMOUNT.
D. AUTHORIZE THE TOWN MANAGER TO ENTER INTO A REIMBURSEMENT
AGREEMENT WITH THE CITY OF SAN JOSE FOR PAVEMENT WORK.
E. RECEIVE AN UPDATE ON THE METROPOLITAN TRANSPORTATION
COMMISSION (MTC) CONSULTANT’S REVIEW OF TOWN PAVEMENTS
AND BUDGET OPTIONS.
REMARKS:
The following question was received from a Councilmember after distribution of the staff
report; staff responses follow in italic font:
What is the forecast list for street maintenance and why is it so expensive to maintain some
streets like Blossom Hill Road and National Avenue?
PAGE 2 OF 2
SUBJECT: PPW JOB NUMBER 18-811-9901 ANNUAL STREET REPAIR AND RESURFACING
PROJECT (ARTERIAL/COLLECTOR STREET OVERLAY)
DATE: JANUARY 15, 2019
S:\COUNCIL REPORTS\2019\01-15-19\06 PPW Job Number 18-811-9901\Desk Item.docx 1/15/2019 4:31 PM
REMARKS (continued):
To provide some background, on April 17, 2018, the Town Council adopted a resolution to
approve a list of street maintenance projects for use with Senate Bill 1 funds. National Avenue
was on this list for use of SB1 funds to complete an asphalt overlay in 2019. Other streets on the
list for maintenance beyond 2019 include parts of Knowles, Union Avenue, and Quito Road, as
identified in staff’s report. This list is also included in the FY 2018-2019 Five Year Capital
Improvement Program budget in compliance with the requirements of SB1. Additionally, in the
December 18, 2018 Town Council Report on the upcoming rubber cape seal project, staff noted
that Blossom Hill Road would also be included in the 2019 overlay project because of the rapidly
deteriorating pavement surface of the street. Should Council approve the plans and
specifications and authorize the bidding of National Avenue and Blossom Hill Road, the Town
will deliver both a rubber cape seal project and an overlay projec t in 2019. In future years, staff
will continue to review the Town streets annually to identify those most beneficial streets to
receive maintenance given the allocated budget, pavement condition, and utilization.
As discussed previously with the Council, it costs less to maintain pavements in good condition
than repairing pavements when they drop into more expensive repair categories. The pavement
condition on National Avenue and Blossom Hill Road requires a more robust pavement
rehabilitation treatment because of the deterioration. Street failures often occur on and below
the surface, with the degree of failure determining the most appropriate remedy. To determine
the most cost-effective way to implement the more robust treatments, staff hires a paveme nt
consultant to test the strength of the existing pavement including the underlying base
strength. Following this testing and analysis, the pavement consultant provides the Town with a
list of alternatives for fixing the street. Staff then picks the least expensive and longest lasting
repair solution. Adverse impacts to residents and traffic are also taken into account. If staff
“guessed” at a repair solution, it is likely the pavement structure would either be overdesigned
or would fail early, either way costing the Town more to maintain the street surface.
The project’s main cost is in the traffic control, pavement grinding and replacement of the
asphalt surface. Some inconsequential costs include adjusting utility covers to grade and
striping replacement.
Attachment previously received with Staff Report:
1. Reimbursement Agreement