Staff Report
PREPARED BY: LISA PETERSEN
TOWN ENGINEER
Reviewed by: Town Manager, Assistant Town Manager, Town Attorney, Finance Director, and Parks and
Public Works Director
110 E. Main Street Los Gatos, CA 95030 ● 408-354-6832
www.losgatosca.gov
TOWN OF LOS GATOS
COUNCIL AGENDA REPORT
MEETING DATE: 12/18/2018
ITEM NO: 7
DATE: DECEMBER 13, 2018
TO: MAYOR AND TOWN COUNCIL
FROM: LAUREL PREVETTI, TOWN MANAGER
SUBJECT: PPW JOB NUMBER 18-811-9901 ANNUAL STREET REPAIR AND
RESURFACING PROJECT (RUBBER CAPE SEAL):
A. APPROVE THE PLANS AND SPECIFICATIONS FOR THE ANNUAL STREET
REPAIR AND RESURFACING PROJECT (RUBBER CAPE SEAL) AND
AUTHORIZE THE TOWN MANAGER TO ADVERTISE THE PROJECT FOR
BID.
B. AUTHORIZE THE TOWN MANAGER TO AWARD AND EXECUTE A
CONSTRUCTION AGREEMENT IN AN AMOUNT NOT TO EXCEED
$859,232, INCLUDING CONTINGENCIES.
C. AUTHORIZE STAFF TO EXECUTE POTENTIAL CHANGE ORDERS IN AN
AMOUNT NOT TO EXCEED TEN PERCENT OF THE CONTRACT AWARD
AMOUNT.
RECOMMENDATION:
Staff recommends that the Town Council:
1. Approve the plans and specifications for the Annual Street Repair and Resurfacing Project
(Rubber Cape Seal) and authorize the Town Manager to advertise the project for bid.
2. Authorize the Town Manager to award and execute a construction agreement in an amount
not to exceed $859,232, including contingencies.
3. Authorize staff to execute potential change orders in an amount not to exceed ten percent
of the contract award amount.
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SUBJECT: PPW JOB NUMBER 18-811-9901 ANNUAL STREET REPAIR AND RESURFACING
PROJECT (RUBBER CAPE SEAL)
DATE: DECEMBER 13, 2018
S:\COUNCIL REPORTS\2018\12-18-18\Rubber Cape Seal\Staff Report.docx 12/13/2018 2:44 PM
BACKGROUND:
The Town’s adopted FY 2018/19-2022/23 Capital Improvement Program (CIP) Budget
designates funding for the Town’s Street Repair and Resurfacing Program. This is a recurring
annual project for street rehabilitation activities throughout the Town to enhance vehicular
safety and maintain the roadway infrastructure in Los Gatos. It is important for the Town to
complete the annual street maintenance projects each year to prevent Town streets from
falling into more expensive repair categories.
At the Council meeting on June 5, 2018, the Council approved the street list for the propos ed
rubber cape seal project, authorized staff to move forward with the design and bring the plans
and specifications back to Council prior to bidding. The plans and specifications for the project
have been completed and are available for review on the PPW capital improvement webpage at
www.losgatosca.gov/108/Capital-Improvement-Program.
DISCUSSION:
Rubber Cape Seal Project
As noted in the June 5, 2018 Council report, in addition to maintaining the Town’s arterial
streets, it is important to continue to address the needs of the Town’s collector and residential
streets. Last year’s street rehabilitation project included a focus on preventive maintenance on
collector and residential streets through slurry seals. Slurry seals align with the concept of
keeping streets in good condition and not letting them drop into more expensive repair
categories.
The streets approved by Council for inclusion in th is year’s rubber cape seal project include
streets that have fallen into repair categories that are beyond what can be rehabilitated with a
slurry seal. These streets are listed in Attachment 1. Rubber cape seal is a thin coating of liquid
rubber asphalt that is placed on the street, covered with small aggregate and topped with a
slurry seal. Additional pavement repairs will be completed on these streets and will include
digging out and replacing sections of pavement (digouts) and placing a thin asphalt overlay on
sections of the street (leveling course). Treating these streets now with a rubber cape seal will
prevent the need for a structural overlay or reconstruction in the future, which are significantly
more expensive treatments.
In addition to the previous Council approved streets, staff is proposing to add three new streets
to the rubber cape seal project. The first two streets, Drakes Bay Avenue and Drakes Court,
were part of the Town’s approved 2017 slurry seal project list. These streets were removed
from the slurry seal project list at the start of construction because the pavement condition
worsened over the rainy season and these streets now require a rubber cape seal.
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SUBJECT: PPW JOB NUMBER 18-811-9901 ANNUAL STREET REPAIR AND RESURFACING
PROJECT (RUBBER CAPE SEAL)
DATE: DECEMBER 13, 2018
S:\COUNCIL REPORTS\2018\12-18-18\Rubber Cape Seal\Staff Report.docx 12/13/2018 2:44 PM
DISCUSSION (continued):
The third street, Teresita Way, was removed from consideration from past street rehabilitation
lists due to substantial waterline work that was proposed by San Jose Water Company (SJWC).
SJWC has now completed the work and staff is recommending Teresita Way be added to this
year’s rubber cape seal project to address the continued degradation of the roadway and
extensive utility cuts caused by SJWC. The Town requires all utility companies to pay a street
rehabilitation fee when they trench in Town streets. These funds are meant to address streets
following completion of utility company work, such as Teresit a.
Arterial Street Overlay Project
In addition to the Rubber Cape Seal project, the pavement maintenance program will include an
overlay project as well. The two projects are separated to take advantage of a contractor base
that specializes in each type of work. Staff will return to Council in February of 2019 for the
approval of the plans and specifications for a collector/arterial street overlay project. Staff is
proposing an asphalt overlay on two Town streets, and one of the proposed streets is National
Avenue from Los Gatos Almaden Road to Samaritan Drive. Council approved the use of State
pavement rehabilitation funds from Senate Bill 1 for use on National Avenue at the April 17,
2018 Town Council meeting. Half of the street from Drakes Bay Avenue to Samaritan Drive is
owned by the City of San Jose (CSJ). Staff will reach out to the CSJ to explore whether they
would like to include their street section in the Town’s project. Should CSJ want to include their
portion of the street in the project, staff will return to Council with the proposed
reimbursement agreement at the time staff returns to Council for the approval of the plans and
specifications.
The second proposed overlay street is Blossom Hill Road (BHR) from Los Gatos Boulevard to
Santa Cruz Avenue. The Town previously overlaid a substantial portion of BHR during the
Town’s 2017 and 2018 overlay projects. The newly proposed sections of BHR to receive an
overlay have seen significant deterioration over the past several years, with the overall PCI of
the proposed sections dropping to 57. In addition to BHR’s significance as a major arterial
roadway within the Town, a portion of this area is proposed to receive the Town’s new Class IV
barrier bike lanes. The pavement section should be overlaid prior to the new Class IV bike lane
installation and striping to ensure the longevity of these new improvements, which will adhere
to the roadway pavement.
Metropolitan Transportation Commission Consultant Street Assessment Update
PPW applied for and received MTC’s Pavement Management Technical Assistance Program (P-
TAP 19) award, which provides for MTC to hire a pavement consultant to assess all 107 miles of
Town streets. When complete, this new assessment will result in new Pavement Condition
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SUBJECT: PPW JOB NUMBER 18-811-9901 ANNUAL STREET REPAIR AND RESURFACING
PROJECT (RUBBER CAPE SEAL)
DATE: DECEMBER 13, 2018
S:\COUNCIL REPORTS\2018\12-18-18\Rubber Cape Seal\Staff Report.docx 12/13/2018 2:44 PM
DISCUSSION (continued):
Index (PCI) ratings for all Town streets and a new overall Town PCI. At the time staff returns to
Council for approval of the plans and specifications for the overlay of National Avenue and
Blossom Hill Road, staff will provide an update on the street pavement assessment, which is
currently being completed by MTC’s consultant, Quality Engineering Solutions (QES). This
update will include preliminary budget scenarios that will show the effect of adding additional
money to the Town’s pavement maintenance program to allow the Council to have this
information prior to the FY 19/20 budget discussions. The final QES pavement report will be
available for Council’s review in the Spring of 2019.
CONCLUSION:
Approval of the recommended actions will allow for delivery of a rubber cape seal project as
the first of two projects to maintain the Town’s pavement.
FISCAL IMPACT:
Street Repair & Resurfacing
Project 811-9901
Budget Costs
GFAR* $ 1,321,023
Gax Tax $ 1,681,981
Total Budget $ 3,003,004
FY 18/19 Prior Commitments (Expenditures + Encumbrances) $ 734,237
Project Construction (Including Contingencies) $ 859,232
Total Expenditures $ 1,593,469
Remaining Balance $ 1,409,535
*Excludes $1,161,266 of FY 17/18 & FY 18/19 Measure B funds that will not be received until FY 19/20
ENVIRONMENTAL ASSESSMENT:
This is a project as defined under CEQA but is Categorically Exempt (Section 15301c). A Notice
of Exemption has been filed.
ATTACHMENT:
1. Street List for Project 18-811-9901