Attachment 2lPROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
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WEDGEWOOD
KNOWLES
A, B,
C, F
D, E
G, H AND I ARE TOWN-WIDE PROJECTS
PROJECT LOCATIONS
A Information System Upgrade
B Audio/Video System Upgrade
C Town-Wide Document Imaging Project
D Engineering Document Archiving
E Police & PPW Interoperability Radio Project
F
Silicon Valley Regional Interoperability Project (SVRIP)
Service
G Neighborhood Emergency Preparedness
H EOC Communication Upgrade
I IT Disaster Recovery Improvements
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
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PROGRAM SECTION DIRECTORY PAGE
6101 Information System Upgrade E – 36
6001 Audio/Video System Upgrade E – 38
6003 Town-Wide Document Imaging Project E – 40
2305 Engineering Document Archiving E – 42
2402 Police & PPW Interoperability Radio Project E – 44
6305 Silicon Valley Regional Interoperability Project (SVRIP) Service E – 46
6306 Neighborhood Emergency Preparedness E – 48
6103 EOC Communication Upgrade E – 50
6104 IT Disaster Recovery Improvements E – 52
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
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The Equipment Projects section contains Capital Improvement Program projects that provide new equipment; or replace,
improve, or upgrade existing Town equipment.
This section does not have ongoing equipment programs; all projects are considered one-time projects. One-time
equipment capital improvement projects are prioritized based on service level considerations, available funding sources,
project costs, and community impacts.
Los Gatos does not have a designated funding source for new equipment or the replacement or upgrading of existing
equipment; however, grants are pursued and utilized when available.
EQUIPMENT PROJECTS SUMMARY
Carryforward Projects
6101 Information System Upgrade 402,215$ 172,785$ -$ -$ -$ -$ 575,000$
6001 Audio/Video System Upgrade 68,048 42,552 - - - - 110,600
6003 Town-wide Document Imaging Project 198,011 16,990 - - - - 215,000
2305 Engineering Document Archiving 8,284 51,716 - - - - 60,000
2402 Police & PPW Interoperability Radio Project 508,459 87,221 - - - - 595,680
6305 Silicon Valley Regional Interoperability Project (SVRIP) Service 395,027 63,601 - - - - 458,628
New Projects
6103 EOC Communications Upgrade - 50,000 - - - - 50,000
6104 IT Disaster Recovery Improvements - 200,000 - - - - 200,000
6306 Neighborhood Emergency Preparedness - 50,000 - - - - 50,000
Total Equipment Projects 1,580,043$ 734,865$ -$ -$ -$ -$ 2,314,909$
Total
Budgeted
2019/20
Budget
2020/21
Budget
2021/22
Budget
2022/23
Budget
EQUIPMENT PROJECT SUMMARY BY PROGRAM
Expended Through
2017/18
2018/19 Budget &
Carryfwd*
FY 2018/19- 2022/23 CAPITAL IMPROVEMENT PROGRAM
Total FY 2017/18 Carryforward $334,865
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
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Project Name Information System Upgrade Project Number 841-6101
Department Finance Project Manager Finance Director: Stephen
Conway
Description This project upgrades the Town’s existing financial/human resources information database,
enhancing its reporting system and providing future web-based online services. This project will be
coordinated with the upgrade of the Town’s existing permit tracking system.
Location The project will enhance the information systems used by the Finance, Human Resources, and
Building Departments. Purchased computer hardware will be located in the IT Department, 110 E.
Main Street.
Project
Background
In FY 2008/09, staff completed a significant portion of a multi-year financial information system
upgrade. This project involved the conversion of General Ledgers, Payroll, Budget, and Human
Resources modules, followed by the implementation of the Cashiering and Business License modules.
Planned for FY 2018/19 required system upgrade, online-timesheet management, completion of the
fixed asset module, and continuation of electronic commerce, including online permitting and
business license applications.
Operating
Budget Impacts
The remaining project balance is estimated to be $72,785. It is anticipated that the maintenance
costs for the Finance/Human Resources information system would be approximately $40,000
annually, which has been incorporated into the FY 2018/19 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
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Project
Components &
Estimated
Timeline
Fall 2018 System
Implementation
Upgrade and test data migration and functionality of
financial/human resources information database
Spring 2019 System
Implementation
Develop and test fixed assets, electronic commerce, and
electronic timesheet functions.
Summer 2019 Implement data migration
Spring 2020 System
Implementation
Implementation of electronic commerce, and electronic
timesheet functions.
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Transfer from MIS 394,421$ 7,794$ 72,785$ 100,000$ 172,785$ -$ -$ -$ -$ 575,000$
TOTAL SOURCE OF FUNDS 394,421$ 7,794$ 72,785$ 100,000$ 172,785$ -$ -$ -$ -$ 575,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services 394,421 7,794 72,785 100,000 172,785 - - - - 575,000
Project Construction Expenses - - - - - - - - - -
TOTAL GFAR 394,421$ 7,794$ 72,785$ 100,000$ 172,785$ -$ -$ -$ -$ 575,000$
TOTAL USE OF FUNDS 394,421$ 7,794$ 72,785$ 100,000$ 172,785$ -$ -$ -$ -$ 575,000$
INFORMATION SYSTEM UPGRADE Project 841-6101
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
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Project Name Audio/Video System Upgrade Project Number 841-6001
Department Town Manager Project Manager IT Manager: Chris Gjerde
Description This project provides for the replacement and/or upgrade of Council Chamber video, audio/visual,
and other applicable equipment used for televised and non-televised public meetings.
Location The video production system is located in the audio/video equipment room at the Civic Center, 110 E.
Main Street, and involves various electronic equipment required to cablecast public meetings and
make presentations.
Project
Background
In FY 2008/09, the audio/visual equipment located in the Town Council Chambers was upgraded to
meet the needs at that time. The maintenance of the video production equipment is now the
responsibility of KCAT, who receives Public, Educational, and Governmental (PEG) fees, provided by
local cable operators for this purpose. The remaining funds in this project will be used to replace
and/or upgrade the Town’s A/V equipment in the Council Chambers, as needed. Staff will also
explore the availability of additional audio/visual meeting management enhancements.
Operating
Budget Impacts
This Audio/Video System Upgrade project is funded in the GFAR Fund. It is unknown at this time
which replacements or upgrades will be required during FY 2018/19. Staff oversight of this project
will be included in the FY 2018/19 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
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Project
Components &
Estimated
Timeline
Fiscal Year
18/19
Monitoring
As needed.
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR 52,440$ 15,608$ 42,552$ -$ 42,552$ -$ -$ -$ -$ 110,600$
TOTAL SOURCE OF FUNDS 52,440$ 15,608$ 42,552$ -$ 42,552$ -$ -$ -$ -$ 110,600$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment 52,440 15,608 42,552 - 42,552 - - - - 110,600
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - - - - - - - -
TOTAL GFAR 52,440$ 15,608$ 42,552$ -$ 42,552$ -$ -$ -$ -$ 110,600$
TOTAL USE OF FUNDS 52,440$ 15,608$ 42,552$ -$ 42,552$ -$ -$ -$ -$ 110,600$
AUDIO / VIDEO SYSTEM UPGRADE Project 841-6001
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
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Project Name Town-Wide Document Imaging Project Project Number 841-6003
Department Community Development/Police Project Manager Community Development
Director: Joel Paulson
Description This is the continuation of the first phase of a Town-wide project to convert existing microfiche and
paper files to electronic storage and provide desktop access.
Location Town of Los Gatos Civic Center complex, 110 E. Main Street.
Project
Background
The Community Development Department has an immediate need to provide electronic storage and
retrieval of many archived documents. The electronic retrieval system will allow immediate access to
all building and planning files for members of the Community Development Department via desktop
access. Following implementation, priorities will be identified to expand document imaging to other
departments, subject to available funding.
Operating
Budget Impacts
The Community Development Department collects permit fees, a portion of which will be used to
offset some costs for document storage.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
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Project
Components &
Estimated
Timeline
FY 2018/19 Production Continue document conversion of Building and Planning
Division files.
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Transfer from MIS 198,011$ -$ 16,990$ -$ -$ -$ -$ -$ -$ 215,000$
TOTAL SOURCE OF FUNDS 198,011$ -$ 16,990$ -$ -$ -$ -$ -$ -$ 215,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 198,011 - 16,990 - 16,990 - - - - 215,000
TOTAL GFAR 198,011$ -$ 16,990$ -$ 16,990$ -$ -$ -$ -$ 215,000$
TOTAL USE OF FUNDS 198,011$ -$ 16,990$ -$ 16,990$ -$ -$ -$ -$ 215,000$
TOWN-WIDE DOCUMENT IMAGING PROJECT Project 841-6003
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
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Project Name Engineering Document Archiving
Project Number 821-2305
Department Parks & Public Works Project Manager Assistant PPW Director: Lisa
Petersen
Description This project will scan and archive all engineering record documents such as as-builts, federal and
state funded capital improvement projects, and recorded documents, all of which are currently
stored in paper format.
Location This project is located at the Engineering Services office, which is at 41 Miles Avenue.
Project
Background
Currently, most files are kept in a hard copy format in the Engineering Services office. These hard
copies have become damaged due to age and need to be preserved through archiving to maintain
pertinent records. By digitally archiving these documents, searching through records becomes much
more efficient. It is anticipated that this project will be implemented over four fiscal years, starting in
FY 2014/15 and completion estimated in FY 2019/20.
Operating
Budget Impacts
This project will use staff time for management. The staff time for this project is included in the
Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
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Project
Components &
Estimated
Timeline
Summer 2015 Design Project development
Fall 2015 Bid process Project bidding & contract award
Summer 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR 8,284$ -$ 51,716$ -$ 51,716$ -$ -$ -$ -$ 60,000$
TOTAL SOURCE OF FUNDS 8,284$ -$ 51,716$ -$ 51,716$ -$ -$ -$ -$ 60,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 8,284 - 51,716 - 51,716 - - - - 60,000
TOTAL GFAR 8,284$ -$ 51,716$ -$ 51,716$ -$ -$ -$ -$ 60,000$
TOTAL USE OF FUNDS 8,284$ -$ 51,716$ -$ 51,716$ -$ -$ -$ -$ 60,000$
ENGINEERING DOCUMENT ARCHIVING Project 821-2305
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
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Project Name Police & PPW Interoperability Radio
Project
Project Number 821-2402
Department Police Project Manager Captain D’Antonio &
Superintendent Steve Regan
Description This project will update the existing police radio system to be compatible with the regional
interoperability requirements. The project will replace current mobile and portable radios with new
digital P25 compliant equipment using a 700 Mhz. spectrum.
Location This project is located at Police Administration Building.
Project
Background
The Town is a member of a County-wide joint powers authority which is moving forward with an
aggressive program for regional interoperability of public safety communications for police and fire
services across all jurisdictions. The Town’s Police Department has taken steps to update their radio
system to be compatible with this regional interoperability requirement.
In advance of the upgrade of the existing police radio system, the Police Department moved forward
with Communications Center upgrades that will be compatible with the new police radio system.
New digital radio consoles were installed in November 2014 and were purchased through an
agreement with the County of Santa Clara to obtain the best pricing. The Police Department is
working with other County law enforcement agencies to obtain best possible pricing for the mobile
and portable radios.
The Parks and Public Works Department staff also uses a similar radio system in order to
communicate with public safety officials and requires it as part of day-day operations. In order to be
compatible with these radio system changes, Park and Public Works Department’s radio system is
being updated and the Building Inspectors are being added to the system.
Operating
Budget Impacts
Staff oversight of this project will be included in the FY 2018/19 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
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Project
Components &
Estimated
Timeline
Spring 2017 Bid process Project bidding & contract award
Winter 2018 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR 468,936$ 39,523$ 87,221$ -$ 87,221$ -$ -$ -$ -$ 595,680$
TOTAL SOURCE OF FUNDS 468,936$ 39,523$ 87,221$ -$ 87,221$ -$ -$ -$ -$ 595,680$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 468,936 39,523 87,221 - 87,221 - - - - 595,680
TOTAL GFAR 468,936$ 39,523$ 87,221$ -$ 87,221$ -$ -$ -$ -$ 595,680$
TOTAL USE OF FUNDS 468,936$ 39,523$ 87,221$ -$ 87,221$ -$ -$ -$ -$ 595,680$
POLICE & PPW INTEROPERABILITY RADIO PROJECT Project 821 -2402
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
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Project Name Silicon Valley Regional Interoperability
Project (SVRIP) Service
Project Number 841-6305
Department Police Project Manager Captain D’Antonio
Description This project will update the existing police radio system infrastructure to be compatible with the
regional interoperability requirements.
Location Town of Los Gatos Civic Center Complex, 110 E Main Street and the Town of Los Gatos Police
Operations Building, 15900 Los Gatos Boulevard.
Project
Background
The Silicon Valley Radio Interoperability Authority (SVRIA) in conjunction with the City Managers
Association and the County Chiefs Association is moving towards a program for regional
interoperability of public safety communications for police, fire services, and public works across all
jurisdictions. The Police Department, in conjunction with other public safety agencies within Santa
Clara County, will be contributing to radio system infrastructure for a period of three years to allow
for interoperability of public safety communications regionally.
Operating
Budget Impacts
Staff oversight of this SVRIP project will be included in the FY 2018/19 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
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Project
Components &
Estimated
Timeline
Summer 2015 Design Project development
Winter 2016 Bid process Project bidding & contract award
Winter 2018 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR 268,423$ 126,604$ 63,601$ -$ 63,601$ -$ -$ -$ -$ 458,628$
TOTAL SOURCE OF FUNDS 268,423$ 126,604$ 63,601$ -$ 63,601$ -$ -$ -$ -$ 458,628$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 268,423 126,604 63,601 - 63,601 - - - - 458,628
TOTAL GFAR 268,423$ 126,604$ 63,601$ -$ 63,601$ -$ -$ -$ -$ 458,628$
TOTAL USE OF FUNDS 268,423$ 126,604$ 63,601$ -$ 63,601$ -$ -$ -$ -$ 458,628$
SILICON VALLEY REGIONAL INTEROPERABILITY PROJECT (SVRIP) SERVICE Project 841-6305
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
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Project Name Neighborhood Emergency Preparedness Project Number 841-6306
Department Town Manager Office/PD Project Manager Assistant Town Manager, Arn
Andrews
Description This project upgrades and adds Neighborhood Incident Command Posts (NICPs) for deployment in the
Town’s Community Emergency Response Team (CERT) neighborhood sectors.
Location The project will enhance and deploy additional NICPs throughout the Town’s thirteen geographic
CERT neighborhoods.
Project
Background
The Town has identified thirteen distinct CERT geographic neighborhoods. CERT is a critical element
of the Towns ability to adequately address any large scale disaster. CERT members go through
extensive training in order to facilitate and provide emergency response capabilities in their
immediate neighborhoods. For CERT teams to function effectively they require prepositioned NICPs
within their CERT geographic area. The NICPs store critical medical, safety, communication and other
necessary equipment to adequately address the immediate needs of a neighborhood in an
emergency. The Town currently has seven NICPs in various states of preparedness.
Operating
Budget Impacts
This project will use staff time for management. The staff time for this project is included in the FY
2018/19 Operating Budget.
.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
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Project
Components &
Estimated
Timeline
Summer 2018 Design Project development
Fall 2018 Procurement Procurement of Equipment and Installation
Spring 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ -$ 50,000$ 50,000$ -$ -$ -$ -$ 50,000$
TOTAL SOURCE OF FUNDS -$ -$ -$ 50,000$ 50,000$ -$ -$ -$ -$ 50,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 50,000 50,000 - - - - 50,000
TOTAL GFAR - - - 50,000 50,000 - - - - 50,000
TOTAL USE OF FUNDS -$ -$ -$ 50,000$ 50,000$ -$ -$ -$ -$ 50,000$
NEIGHBORHOOD EMERGENCY PREPAREDNESS Project 841-6306
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
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TOWN-WIDE
Project Name EOC Communications Upgrade Project Number 841-6103
Department Town Manager Office/IT/PD Project Manager Assistant Town Manager, Arn
Andrews
Description This project upgrades identified deficiencies in the Town’s Emergency Operations Center (EOC)
communication capabilities.
Location The project will enhance the communication systems within the EOC to create better interoperability
between Town staff, Public Safety and citizen volunteers in the event of an emergency.
Project
Background
The recent wildfire disasters in California and lessons learned from prior Town emergency
preparedness exercises continue to identify a lack of adequate communications as a major flaw in
emergency responses. Without robust EOC communication capabilities the situational awareness
necessary to adequately assess, and respond to, an operational area in the event of an emergency is
severely compromised. Staff is seeking to create multiple seamless communication channels between
the Town EOC, County EOC, Town Public Safety staff, Town PPW staff, Town CDD staff and CERT
volunteers.
Operating
Budget Impacts
This project will use staff time for management. The staff time for this project is included in the FY
2018/19 Operating Budget.
.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
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Project
Components &
Estimated
Timeline
Summer 2018 Design Project development
Fall 2018 Procurement Procurement of equipment and installation
Spring 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ -$ 50,000$ 50,000$ -$ -$ -$ -$ 50,000$
TOTAL SOURCE OF FUNDS -$ -$ -$ 50,000$ 50,000$ -$ -$ -$ -$ 50,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 50,000 50,000 - - - - 50,000
TOTAL GFAR -$ -$ -$ 50,000$ 50,000$ -$ -$ -$ -$ 50,000$
TOTAL USE OF FUNDS -$ -$ -$ 50,000$ 50,000$ -$ -$ -$ -$ 50,000$
EOC COMMUNICATION UPGRADE Project 841-6103
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
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TOWN-WIDE
Project Name IT Disaster Recovery Improvements Project Number 841-6104
Department IT Project Manager IT Manager: Chris Gjerde
Description This project upgrades the Town’s existing Information Technology infrastructure including windows
servers, storage, and network switches.
Location The project will enhance the IT systems used by all Town departments at all locations. Purchased
computer hardware will be located at 110 E. Main Street and 15900 Los Gatos Boulevard
Project
Background
Annually staff evaluates and replaces older servers and network infrastructure to ensure reliable
operation. In FY 2017/18, staff began an IT disaster recovery inventory, identifying many areas to
improve our disaster preparedness posture and increasing efficiencies with more modern
infrastructure design. These improvements to IT infrastructure require more than a simple staggered
replacement of a small percentage of servers. Improvements include Hypervisor Server Clusters and
Replication, redundant Storage Area Networks, and Public Cloud DR Data Center
Operating
Budget Impacts
This project will use staff time for management. The staff time for this project is included in the FY
2018/19 Operating Budget.
.
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
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Project
Components &
Estimated
Timeline
Summer 2018 Design Project development
Fall 2018 Procurement Procurement of equipment and installation
Spring 2019 Completion Project completion
Prior Yrs
Actuals
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Transfer from MIS -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$
TOTAL SOURCE OF FUNDS -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$
Prior Yrs
Actuals
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - -
Consultant Services - - - - - - - - -
Project Construction Expenses - - 200,000 200,000 - - - - 200,000
TOTAL GFAR -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$
TOTAL USE OF FUNDS -$ -$ 200,000$ 200,000$ -$ -$ -$ -$ 200,000$
IT DISASTER RECOVERY IMPROVEMENTS Project 841-6104
PROPOSED PUBLIC FACILITIES PROGRAM
Equipment Projects
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