Attachment 2kPUBLIC FACILITIES DIRECTORY PROPOSED
E -1
TOWN INFRASTRUCTURE PROJECT DIRECTORY
2302 Building Replacement at Corporation Yard E – 6
2110 Civic Center Building Energy Efficiency Measures E – 8
2304 Fuel System Enhancements E – 10
2008 Energy Efficiency Upgrades – Town-wide E – 12
2112 Exterior Lighting Replacement – Civic Center E – 14
2113 Civic Center – Fountain Modification E – 16
2115 HVAC – Chiller Repair E – 18
2001 Facilities Assessment E – 20
2307 Mechanic Bay Heater E – 22
2502 Library Teen Door Installation E – 24
2503 Library Carpet Replacement E – 26
2002 Town Beautification E – 28
2205 Youth Recreation Center HVAC Replacement E – 30
EQUIPMENT PROJECT DIRECTORY
6101 Information System Upgrade E – 36
6001 Audio/Video System Upgrade E – 38
6003 Town-Wide Document Imaging Project E – 40
2305 Engineering Document Archiving E – 42
2402 Police & PPW Interoperability Radio Project E – 44
6305 Silicon Valley Regional Interoperability Project (SVRIP) Service E – 46
6306 Neighborhood Emergency Preparedness E – 48
6103 EOC Communication Upgrade E – 50
6104 IT Disaster Recovery Improvements E – 52
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 2
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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D, H AND L ARE TOWN-WIDE PROJECTS
B, E, F,
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A, C,
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PROJECT LOCATIONS
A Building Replacement at Corporation Yard H Facilities Assessment
B Civic Center Building Energy Efficiency Measures I Mechanic Bay Heater
C Fuel System Enhancements J Library Teen Door Installation
D Energy Efficiency Upgrades – Town-wide K Library Carpet Replacement
E Exterior Lighting Replacement – Civic Center L Town Beautification
F Civic Center – Fountain Modification M Youth Recreation Center HVAC Replacement
G HVAC – Chiller Repair
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 4
PROGRAM SECTION DIRECTORY PAGE
2302 Building Replacement at Corporation Yard E – 6
2110 Civic Center Building Energy Efficiency Measures E – 8
2304 Fuel System Enhancements E – 10
2008 Energy Efficiency Upgrades – Town-wide E – 12
2112 Exterior Lighting Replacement – Civic Center E – 14
2113 Civic Center – Fountain Modification E – 16
2115 HVAC – Chiller Repair E – 18
2001 Facilities Assessment E – 20
2307 Mechanic Bay Heater E – 22
2502 Library Teen Door Installation E – 24
2503 Library Carpet Replacement E – 26
2002 Town Beautification E – 28
2205 Youth Recreation Center HVAC Replacement E – 30
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 5
The Town Infrastructure & Facilities Projects section contains Capital Improvement Program projects that maintain or
improve the Town’s public buildings and structures to keep them in a clean, safe, and functional condition. Town-owned
buildings include the Civic Center, Library, Police Operations Center, Parks & Public Works Building, Corporation Yard and
associated structures, and the following buildings leased to other agencies: the Los Gatos-Saratoga Community Education
and Recreation headquarters building and the Adult Recreation Center (formerly the Neighborhood Center). Other Town
facilities include the Venue, Tait Avenue, and Forbes Mill.
Town Infrastructure and Facilities Projects are prioritized in consideration of the user needs, federal and state mandates,
federal and state grant restrictions, and local community standards. The Community Development Department assumes
responsibility for evaluating the overall conformance to the General Plan and the status of environmental assessment. The
Parks & Public Works Department assumes responsibility for project design, planning, and construction.
This section contains annual ongoing improvement projects as well as identified one-time projects. One-time infrastructure
and facilities projects are prioritized based on health and safety issues, infrastructure impacts, available funding sources,
project costs, and community needs.
Los Gatos does not have a designated funding source for repairing, maintaining, and improving the Town’s public facilities;
however, grants, CDBG funds, and donations are pursued and utilized when available.
TOWN INFRASTRUCTURE & FACILITIES PROJECTS SUMMARY
*Total FY 2017/18 Carryforward $536,374
Unfunded Projects
• Civic Center Improvements
• Deferred maintenance at Town-owned, leased properties
• Lighting system improvements throughout Town
• Deferred improvements to Town-owned properties
Carryforward Projects
2302 Building Replacement at Corporation Yard 16,717$ 149,083$ 25,000$ 25,000$ 25,000$ 50,000$ 290,800$
2110 Civic Center Building Energy Efficiency Measures - 25,000 - - - - 25,000
2304 Fuel System Enhancements 37,580 37,420 - - - - 75,000
2008 Energy Efficiency Upgrade - Town-wide - 75,000 - - - - 75,000
2112 Exterior Lighting Replacement - Civic Center 7,784 17,216 - - - - 25,000
2113 Civic Center Fountain Modification - 33,135 - - - - 33,135
2115 HVAC - Chiller Repair 31,480 93,520 - - - - 125,000
2307 Mechanic Bay Heater - 25,000 - - - - 25,000
2001 Facilities Assessment - 80,000 - - - - 80,000
2002 Town Beautification 87,593 15,000 15,000 15,000 15,000 15,000 162,593
2502 Library Teen Door Installation - 51,000 - - - - 51,000
New Projects
2205 Youth Recreation Center HVAC Replacement - 22,600 - - - - 22,600
2503 Library Carpet Replacement - 56,500 - - - - 56,500
Total Infrastructure / Facility Projects 181,154$ 680,474$ 40,000$ 40,000$ 40,000$ 65,000$ 1,046,628$
Total
Budgeted
2021/22
Budget
FY 2018/19- 2022/23 CAPITAL IMPROVEMENT PROGRAM
2022/23
Budget
2020/21
Budget
TOWN INFRASTRUCTURE & FACILITIES PROJECTS
2019/20
Budget
Expended Through
2017/18
2018/19 Budget &
Carryfwd*
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 6
Project Name
Building Replacement at Corporation Yard*
Project Number 821-2302
Department
Parks & Public Works Project Manager Facilities Manager: Jim Harbin
*This project was presented to Council as part of the Capital Improvement Program in FY 2015/16. A portion of these funds
($200,000) for this project was transferred to provide funding for the Almond Grove Street Reconstruction project.
Description This project will replace an old building at the Parks and Public Works Department (PPW) Corporation
Yard that is used for office space and evidence storage.
Location This project is located at the PPW Corporation Yard, which is located at 41 Miles Avenue.
Project
Background
The maintenance lead staff has been using a small portable building located at the north side of the
PPW Corporation Yard for their office facility. This building has deteriorated over the years and is
becoming more difficult to maintain because of its aging infrastructure. The existing building has
several problems including a leaky roof and windows, a poor heating and cooling (HVAC) system, and
lacks a restroom facility in the building. This building is also used partially by the Police Department
as their evidence storage facility. Evidence must be stored and kept at a certain room temperature,
which requires an updated HVAC system. This project will replace the existing building and configure
an effective layout in the new building for both office and storage space uses.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 7
Project
Components &
Estimated
Timeline
Summer 2018 Design Project design & development
Fall 2018 Bid Process Project bidding & contract award
Summer 2019 Construction Project construction
Fall 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR 15,800$ 917$ 124,083$ 25,000$ 149,083$ 25,000$ 25,000$ 25,000$ 50,000$ 290,800$
TOTAL SOURCE OF FUNDS 15,800$ 917$ 124,083$ 25,000$ 149,083$ 25,000$ 25,000$ 25,000$ 50,000$ 290,800$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 15,800 917 124,083 25,000 149,083 25,000 25,000 25,000 50,000 290,800
TOTAL GFAR 15,800$ 917$ 124,083$ 25,000$ 149,083$ 25,000$ 25,000$ 25,000$ 50,000$ 290,800$
TOTAL USE OF FUNDS 15,800$ 917$ 124,083$ 25,000$ 149,083$ 25,000$ 25,000$ 25,000$ 50,000$ 290,800$
BUILDING REPLACEMENT AT CORPORATION YARD Project 821-2302
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 8
Project Name Civic Center Building Energy
Efficiency Measures
Project Number 821-2110
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will identify energy reduction measures to reduce overall utility costs.
Location This project is located at the Civic Center, which is at 110 E. Main Street.
Project
Background
The Civic Center was designed and built about 50 years ago and lacks the energy efficient design
needed to keep energy costs down. With single pane windows, insulation deficiencies, and
mechanical system limitations, the need for system modifications to reduce energy waste is crucial to
save operating costs. For example, since the current mechanical system cannot manage multiple
zones and only operates either on or off, the system must run 24/7 to accommodate police
operations in the Civic Center building, which is causing high energy costs.
This project consists of an energy efficiency study to evaluate the overall mechanical system at the
Civic Center, identify a plan to allow operation of the system in separate zones, and control those
zones separately as operating schedules dictate. This is expected to reduce energy usage by 20%
given the mechanical equipment operation is the largest portion of the electricity and gas usage.
The project plan, recommended as a result of this study, will be evaluated in relation to the ongoing
savings they create and the ability to recover costs within a short payback period.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 9
Project
Components &
Estimated
Timeline
Summer 2018 Design Project Development
Summer 2018 Bid process Project bidding & contract award
Winter 2018 Construction Project construction
Fall 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
TOTAL SOURCE OF FUNDS -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 25,000 - 25,000 - - - - 25,000
TOTAL GFAR -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
TOTAL USE OF FUNDS -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
CIVIC CENTER BUILDING ENERGY EFFICIENCY MEASURES 821-2110
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 10
Project Name Fuel System Enhancements
Project Number 821-2304
Department Parks & Public Works Project Manager Superintendent: Steve Regan
Description This project will enhance and replace the existing fuel system to a new modern system.
Location This project is located at the Corporation Yard, 41 Miles Avenue.
Project
Background
The fuel system technology was outdated and not efficient Staff used chip key technology to track
user’s identification and mileage for each vehicle used manually. This led to some issues with
tracking and logging vehicle use data accurately. If the data were not manually inputted properly, the
data usage information was incorrect. The data are used to track vehicle usage as well as fuel data
use.
The new technology system automatically tracks this data via a transmittal device that is inside each
vehicle. The data are tracked and transmitted wirelessly. The data are sent to a database system
that staff can manage and administer electronically. This new fuel replacement system minimizes the
number of data errors, and allows staff to better manage vehicle and fleet operations more
efficiently.
This project has been completed and will be closed out in FY 2018/19.
Operating
Budget Impacts
This project will use staff time for construction inspection and management. Engineering staff time
associated with these projects will be charged to the project as it is delivered.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project
Components &
Estimated
Timeline
Fall 2017 Design Project development
Winter 2017 Bid process Project bidding & contract award
Spring 2018 Construction Project construction
Summer 2018 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ 37,580$ 37,420$ -$ 37,420$ -$ -$ -$ -$ 75,000$
TOTAL SOURCE OF FUNDS -$ 37,580$ 37,420$ -$ 37,420$ -$ -$ -$ -$ 75,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - -
Project Construction Expenses - 37,580 37,420 - 37,420 - - - - 75,000
TOTAL GFAR -$ 37,580$ 37,420$ -$ 37,420$ -$ -$ -$ -$ 75,000$
TOTAL USE OF FUNDS -$ 37,580$ 37,420$ -$ 37,420$ -$ -$ -$ -$ 75,000$
FUEL SYSTEM ENHANCEMENTS 821-2304
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 12
Project Name Energy Efficiency Upgrades Town-wide
Project Number 821-2008
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will perform various energy efficiency upgrades throughout Town-owned facilities.
Location This project location is Town-wide.
Project
Background
This project will complete various improvements in Town-owned facilities, which will improve energy
efficiency, resulting in cost savings over the long term. Once these improvements are completed, it
can lead to an average seven-year payback on utility and operating expenses. Many of the existing
fixtures and equipment throughout Town-owned facilities are outdated. Although these items are
functional, they are not the most energy efficient option at the current time.
These funds are a placeholder for future work. After an energy efficiency audit has occurred, these
funds will be used to make improvements at Town owned buildings. Some locations may include the
Adult Recreation Center, the Police Operations Building, and Civic Center. A sample of various
improvements will include low flow water fixtures, light motion sensors, and energy efficient
equipment.
Operating
Budget Impacts
There will be no Operating Budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost. Project delivery costs are estimated at $3,000 or
2% of the total project cost.
TOWN-WIDE
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 13
Project
Components &
Estimated
Timeline
Summer 2018 Design Project design & development
Fall 2018 Bid Process Project bidding & contract award
Winter 2018 Construction Project construction
Spring 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ 50,000$ 25,000$ 75,000$ -$ -$ -$ -$ 75,000$
TOTAL SOURCE OF FUNDS -$ -$ 50,000$ 25,000$ 75,000$ -$ -$ -$ -$ 75,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 50,000 25,000 75,000 - - - - 75,000
TOTAL GFAR -$ -$ 50,000$ 25,000$ 75,000$ -$ -$ -$ -$ 75,000$
TOTAL USE OF FUNDS -$ -$ 50,000$ 25,000$ 75,000$ -$ -$ -$ -$ 75,000$
ENERGY EFFICIENCY - TOWN WIDE Project 821-2008
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project Name Exterior Lighting Replacement – Civic Center
Project Number 821-2112
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will replace the original exterior lights at the Civic Center.
Location This project location is outside the Civic Center.
Project
Background
This project will replace the five remaining original incandescent pole lights behind the Civic Center
with new LED lights to match the front lights that were recently replaced. The existing lights are dim,
so the replacement of these lights will enhance the safety of the back lot by increasing the amount of
visibility.
Operating
Budget Impacts
There will be no Operating Budget impact as a result of this project. Project delivery costs for this
project are included in the CIP project’s total cost. Project delivery costs are estimated at $2,500 or
10% of the total project cost.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 15
Project
Components &
Estimated
Timeline
Fall 2017 Bid Process Project bidding & contract award
Winter 2017 Construction Project construction
Spring 2018 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ 7,784$ 17,216$ -$ 17,216$ -$ -$ -$ -$ 25,000$
TOTAL SOURCE OF FUNDS -$ 7,784$ 17,216$ -$ 17,216$ -$ -$ -$ -$ 25,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - 7,784 17,216 - 17,216 - - - - 25,000
TOTAL GFAR -$ 7,784$ 17,216$ -$ 17,216$ -$ -$ -$ -$ 25,000$
TOTAL USE OF FUNDS -$ 7,784$ 17,216$ -$ 17,216$ -$ -$ -$ -$ 25,000$
CIVIC CENTER - EXTERIOR LIGTHING REPLACEMENT Project 821-2112
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 16
Project Name Civic Center – Fountain Modification
Project Number 821-2113
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
*This project was presented to Council as part of the Capital Improvement Program in FY 2016/17. A portion of the funds
($1,865) for this project was transferred to the Green Bike Lane project.
Description This project will make alterations to the fountain to make it functional.
Location This project location is on the deck of Town Hall.
Project
Background
This improvement will visually enhance the existing fountain while creating safeguards to prevent
people and pets from entering the water.
Operating
Budget Impacts
There will be additional operating costs associated with the ongoing maintenance of the fountain of
approximately $3,000 per year. Project delivery costs for this project are included in the CIP project’s
total cost. Project delivery costs are estimated at $3,500 or 10% of the total project cost.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 17
Project
Components &
Estimated
Timeline
Winter 2018 Design Project design & development
Spring 2019 Bid Process Project bidding & contract award
Summer 2019 Construction Project construction
Summer 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ 33,135$ -$ 33,135$ -$ -$ -$ -$ 33,135$
TOTAL SOURCE OF FUNDS -$ -$ 33,135$ -$ 33,135$ -$ -$ -$ -$ 33,135$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 33,135 - 33,135 - - - - 33,135
TOTAL GFAR -$ -$ 33,135$ -$ 33,135$ -$ -$ -$ -$ 33,135$
TOTAL USE OF FUNDS -$ -$ 33,135$ -$ 33,135$ -$ -$ -$ -$ 33,135$
CIVIC CENTER - FOUNTAIN MODIFICATION Project 821-2113
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 18
Project Name HVAC – Chiller Repair
Project Number 821-2115
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will rebuild the chiller at the Civic Center.
Location This project is located at the Civic Center, which is at 110 East Main Street.
Project
Background
The Civic Center chiller is at its half-life and recent tests on the chiller show several refrigerant leaks,
which will require a rebuild of the chiller to remedy. Staff recommends rebuilding the chiller and will
reassess for replacement in 10 years.
Operating
Budget Impacts
The project will use staff time for construction management and inspection. The staff time for this
project will be included in the department’s FY 2018/19 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 19
Project
Components &
Estimated
Timeline
Spring 2018 Design Project design & development
Spring 2018 Bid Process Project bidding & contract award
Spring 2018 Construction Project construction
Spring 2018 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR 6,248$ 25,232$ 93,520$ -$ 93,520$ -$ -$ -$ -$ 125,000$
TOTAL SOURCE OF FUNDS 6,248$ 25,232$ 93,520$ -$ 93,520$ -$ -$ -$ -$ 125,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 6,248 25,232 93,520 - 93,520 - - - - 125,000
TOTAL GFAR 6,248$ 25,232$ 93,520$ -$ 93,520$ -$ -$ -$ -$ 125,000$
TOTAL USE OF FUNDS 6,248$ 25,232$ 93,520$ -$ 93,520$ -$ -$ -$ -$ 125,000$
HVAC - CHILLER REPAIR Project 821-2115
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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TOWN-WIDE
Project Name Facilities Assessment
Project Number 821-2001
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will fund a consultant to assess the condition of Town facilities.
Location This project location is Town-wide.
Project
Background
This project will assess the condition of Town facilities to determine current condition of equipment
and building systems to assess priorities for repair versus replacements and to predict capital
expenditures needed year by year for life-cycle scheduled work and replacement.
Operating
Budget Impacts
The project will use staff time for construction management and inspection. The staff time for this
project will be included in the department’s FY 2018/19 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project
Components &
Estimated
Timeline
Summer 2018 Design Project design & development
Fall 2018 Bid Process Project bidding & contract award
Spring 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ 80,000$ -$ 80,000$ -$ -$ -$ -$ 80,000$
TOTAL SOURCE OF FUNDS -$ -$ 80,000$ -$ 80,000$ -$ -$ -$ -$ 80,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 80,000 - 80,000 - - - - 80,000
TOTAL GFAR -$ -$ 80,000$ -$ 80,000$ -$ -$ -$ -$ 80,000$
TOTAL USE OF FUNDS -$ -$ 80,000$ -$ 80,000$ -$ -$ -$ -$ 80,000$
FACILITIES ASSESSMENT Project 821-2001
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project Name Mechanic Bay Heater
Project Number 821-2307
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will replace the heaters in the mechanic bay at the Parks and Public Works Corporation
Yard.
Location This project location is at the Parks and Public Works Corporation Yard.
Project
Background
This project will replace the two Reznor gas-fired heaters in the mechanic’s bay as they have reached
the end of their useful lives.
Operating
Budget Impacts
The project will use staff time for construction management and inspection. The staff time for this
project will be included in the department’s FY 2017/18 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project
Components &
Estimated
Timeline
Summer 2018 Design Project design & development
Summer 2018 Construction Project construction
Fall 2018 Completion Project Completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
TOTAL SOURCE OF FUNDS -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - -
Consultant Services - - - - - - - - -
Project Construction Expenses - - 25,000 - 25,000 - - - - 25,000
TOTAL GFAR -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
TOTAL USE OF FUNDS -$ -$ 25,000$ -$ 25,000$ -$ -$ -$ -$ 25,000$
MECHANIC BAY HEATER Project 821-2307
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project Name Library Teen Door Installation
Project Number 821-2502
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will install sound mitigating glass doors at the entrance to the teen area of the Library.
Location This project location is inside the library at 100 Villa Avenue.
Project
Background
Noise mitigation inside the Library was identified as a project by Library Staff and by public request as
early as 2013. Staff contracted the original architects, Noll and Tam, to research the problem and
develop a comprehensive plan for sound-mitigation. In June of 2014 Noll and Tam submitted the
report and architectural drawings. The report identified three phases of work to be completed. This
project will install the first phase which will install glass sound barrier doors between the teen area
and the main library.
Operating
Budget Impacts
The project will use staff time for construction management and inspection. The staff time for this
project will be included in the department’s FY 2018/19 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project
Components &
Estimated
Timeline
Summer 2018 Design Project design & development
Fall 2018 Bid Process Project bidding & contract award
Spring 2019 Construction Project construction
Spring 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ 51,000$ -$ 51,000$ -$ -$ -$ -$ 51,000$
TOTAL SOURCE OF FUNDS -$ -$ 51,000$ -$ 51,000$ -$ -$ -$ -$ 51,000$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - 51,000 - 51,000 - - - - 51,000
TOTAL GFAR -$ -$ 51,000$ -$ 51,000$ -$ -$ -$ -$ 51,000$
TOTAL USE OF FUNDS -$ -$ 51,000$ -$ 51,000$ -$ -$ -$ -$ 51,000$
LIBRARY TEEN DOOR INSTALLATION Project 821-2502
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 26
Project Name Library Carpet Replacement
Project Number 821-2503
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will replace large sections of the carpet squares in the children’s area that have started to
fail.
Location This project location is inside the library at 100 Villa Avenue.
Project
Background
The carpet in the children’s area of the library is starting to mat, lift, and stain from extensive foot
traffic, spilled food, and other accidents. This area of the library is where the young kids play, listen to
stories, and congregate for different activities on the carpet. Recent replacements of the furniture
upholstery have been completed due to stains and failure, and this project will help complete the
restoration of the space back to a high service level.
Operating
Budget Impacts
The project will use staff time for construction management and inspection. The staff time for this
project will be included in the department’s FY 2018/19 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project
Components &
Estimated
Timeline
Winter 2018 Design Project design & development
Spring 2019 Bid Process Project bidding & contract award
Summer 2019 Construction Project construction
Summer 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ -$ 56,500$ 56,500$ -$ -$ -$ -$ 56,500$
TOTAL SOURCE OF FUNDS -$ -$ -$ 56,500$ 56,500$ -$ -$ -$ -$ 56,500$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - 56,500 56,500 - - - - 56,500
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - - - - - - - -
TOTAL GFAR -$ -$ -$ 56,500$ 56,500$ -$ -$ -$ -$ 56,500$
TOTAL USE OF FUNDS -$ -$ -$ 56,500$ 56,500$ -$ -$ -$ -$ 56,500$
LIBRARY CARPET REPLACEMENT 821-2503
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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TOWN-WIDE
Project Name Town Beautification
Project Number 821-2002
Department Parks & Public Works Project Manager Environmental Specialist:
Marina Chislett
Description This project funds Town-wide beautification projects on an annual, as-needed basis.
Location This project location is Town-wide.
Project
Background
The Town Beautification Program was established to provide improvements to enhance the Town’s
beauty, particularly along public streets, sidewalks, and other Town property.
One example is the Town’s Outside the Box Program which enhances the character of the community
by adding artwork to utility boxes that are often targeted by graffiti vandals. Selected artwork
contains environmental sustainability messages that include: alternative transportation, clean energy,
clean creeks, community sustainability, and healthy lifestyles. In FY 2017/18 four utility boxes were
added to bring the total to 17, and another four are planned in FY 2018/19.
Operating
Budget Impacts
The project will use staff time for program management and inspection. The staff time for this project
will be included in the department’s FY 2018/19 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project
Components &
Estimated
Timeline
Winter 2018 Design Project design & development
Summer 2019 Construction Project construction
Summer 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed Total Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR 87,593$ -$ -$ 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ 162,593$
TOTAL SOURCE OF FUNDS 87,593$ -$ -$ 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ 162,593$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses 87,593 - - 15,000 15,000 15,000 15,000 15,000 15,000 162,593
TOTAL GFAR 87,593$ -$ -$ 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ 162,593$
TOTAL USE OF FUNDS 87,593$ -$ -$ 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ 15,000$ 162,593$
TOWN BEAUTIFICATION PROJECTS Project 821-2002
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 30
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Project Name Youth Recreation Center HVAC
Replacement
Project Number 821-2113
Department Parks & Public Works Project Manager Facilities Manager: Jim Harbin
Description This project will replace the existing HVAC unit at the Youth Recreation Center.
Location This project location is at the Youth Recreation Center at 123 E. Main Street.
Project
Background
The HVAC package unit located on the roof of the Youth Recreation Center has reached the end of its
useful life. This project will remove the existing unit with a crane, and then install a new HVAC unit in
its place. All mechanical connections will be made completing a turn-key project.
Operating
Budget Impacts
The project will use staff time for construction management and inspection. The staff time for this
project will be included in the department’s FY 2018/19 Operating Budget.
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
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Project
Components &
Estimated
Timeline
Winter 2018 Design Project design & development
Spring 2019 Bid Process Project bidding & contract award
Summer 2019 Construction Project construction
Summer 2019 Completion Project completion
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
SOURCE OF FUNDS to 2018/19 (with Carryfwd)
GFAR -$ -$ -$ 22,600$ 22,600$ -$ -$ -$ -$ 22,600$
TOTAL SOURCE OF FUNDS -$ -$ -$ 22,600$ 22,600$ -$ -$ -$ -$ 22,600$
Prior Yrs
Actuals
2017/18
Estimated
Estimated
Carryfwd
2018/19
New Funding
2018/19
Budget
2019/20
Proposed
2020/21
Proposed
2021/22
Proposed
2022/23
Proposed
Total
Project
USE OF FUNDS to 2018/19 (with Carryfwd)
GFAR
Salaries and Benefits -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Services/Supplies/Equipment - - - - - - - - - -
Site Acquisition & Preparation - - - - - - - - - -
Consultant Services - - - - - - - - - -
Project Construction Expenses - - - 22,600 22,600 - - - - 22,600
TOTAL GFAR -$ -$ -$ 22,600$ 22,600$ -$ -$ -$ -$ 22,600$
TOTAL USE OF FUNDS -$ -$ -$ 22,600$ 22,600$ -$ -$ -$ -$ 22,600$
YOUTH RECREATION CENTER HVAC UNIT REPLACEMENT 821-2205
PROPOSED PUBLIC FACILITIES PROGRAM
Town Infrastructure & Facilities Projects
E- 32