Attachment 1l
G - 1
LIST OF FUNDS
GENERAL FUND ............................................................................................................................................ 111
SPECIAL REVENUE FUNDS
HCD – Housing Rehabilitation Fund (Administrative Services) ......................................................... 211
HCD – CDBG Fund (Administrative Services) ...................................................................................... 212
Non-Point Source Maintenance Fund (Parks and Public Works) ....................................................... 222
Assessment District Funds (Parks and Public Works) .................................................................. 231-237
INTERNAL SERVICE FUNDS
ABAG Self-Insurance Fund (Administrative Services) ......................................................................... 611
Workers’ Compensation Fund (Administrative Services) ................................................................... 612
Management Information Fund (Administrative Services) ................................................................ 621
Office Stores Fund (Administrative Services) ..................................................................................... 622
Equipment Replacement Fund (Parks and Public Works) ................................................................. 631
Vehicle Maintenance Fund (Parks and Public Works) ........................................................................ 632
Facilities Maintenance Fund (Parks and Public Works) ...................................................................... 633
TRUST AND AGENCY FUNDS
Library Trust (Library) ......................................................................................................................... 711
History Project Trust (Library) ............................................................................................................ 712
Clelles Ness Trust (Library) ................................................................................................................. 713
Susan McClendon Trust (Library) ....................................................................................................... 714
Barbara J Cassin Trust Fund ................................................................................................................ 716
Downtown Parking District Assessment (Administrative Services) ................................................... 721
Successor Agency to the Town of Los Gatos RDA trust Fund (Administrative Services).................... 942
CAPITAL PROJECT FUNDS
General Fund Appropriated Reserves (GFAR) .................................................................................... 411
Grant Funded Projects Fund ............................................................................................................... 421
Storm Drain Basin Project Funds ................................................................................................. 461-463
Traffic Mitigation Fund ....................................................................................................................... 471
Utility Undergrounding Fund .............................................................................................................. 472
Gas Tax ............................................................................................................................................... 481
SUCCESSOR AGENCY TO THE LOS GATOS REDEVELOPMENT AGENCY FUNDS
Successor Agency to the Town of Los Gatos RDA Trust Fund (Administrative Services) ................... 942
G - 2
LIST OF PROGRAMS
GENERAL FUND
Town Offices
Town Council .................................................................................................................................... 1101
Town Attorney .................................................................................................................................. 1301
Administrative Services
Non-Departmental ........................................................................................................................... 1201
Town Manager’s Office .................................................................................................................... 2101
Human Resources ............................................................................................................................. 2201
Finance Services ............................................................................................................................... 2301
Clerk Administration ........................................................................................................................ 2401
Information Technology Management ........................................................................................... 2502
Operating Grants .............................................................................................................................. 2801
Community Development Department
Administration .................................................................................................................................. 3101
Development Review ....................................................................................................................... 3201
Advanced Planning ........................................................................................................................... 3202
Inspection Services ........................................................................................................................... 3301
Code Compliance .............................................................................................................................. 3401
BMP Housing .................................................................................................................................... 3501
Police Department
Administration .................................................................................................................................. 4101
Records & Communication ............................................................................................................... 4201
Personnel & Community Services ................................................................................................... 4202
Patrol ............................................................................................................................................... 4301
Traffic ............................................................................................................................................... 4302
Investigations ................................................................................................................................... 4303
Parking Management ....................................................................................................................... 4304
Operating Grants ................................................................................................................... 4803 - 4810
Parks & Public Works Department
Administration ................................................................................................................................. 5101
Engineering Program ........................................................................................................................ 5201
Engineering Development Services .................................................................................................. 5202
Parks & Forestry ............................................................................................................................... 5301
Conservation, Recycling and Sustainability ...................................................................................... 5302
Streets & Signals .............................................................................................................................. 5401
Property Damage.............................................................................................................................. 5405
Vehicle Maintenance Management ................................................................................................. 5406
Facility Maintenance Management .................................................................................................. 5407
G - 3
LIST OF PROGRAMS
GENERAL FUND CONTINUED
Library Services Department
Administration ................................................................................................................................. 7101
Adult Services / Reference ............................................................................................................... 7201
Youth Services .................................................................................................................................. 7202
Acquisitions / Cataloging .................................................................................................................. 7203
Circulation / Systems Administration ............................................................................................... 7204
INTERNAL SERVICE FUNDS
ABAG – Self Insurance ............................................................................................................................. 1302
Workers Compensation .......................................................................................................................... 2202
Office Stores ............................................................................................................................................ 2302
Information Technology .......................................................................................................................... 2501
Equipment Replacement ........................................................................................................................ 5402
Vehicle Maintenance ............................................................................................................................. 5403
Building Maintenance ............................................................................................................................. 5404
SPECIAL REVENUE FUNDS
Non-Point Source Program ..................................................................................................................... 5203
HCD – Housing Rehabilitation ................................................................................................................. 6501
HCD – CDBG Reimbursable Administration ............................................................................................ 6502
HCD – Community Development Block Grant ........................................................................................ 6503
Assessment Districts
Blackwell District ................................................................................................................................. 5501
Kennedy Meadows District ................................................................................................................. 5502
Gemini Court District ........................................................................................................................... 5503
Santa Rosa Heights District.................................................................................................................. 5504
Vasona Heights District ....................................................................................................................... 5505
Hillbrook District .................................................................................................................................. 5506
TRUST AND AGENCY FUNDS
Library Trust ............................................................................................................................................ 7301
Clelles Ness Trust .................................................................................................................................... 7302
Susan McClendon Trust .......................................................................................................................... 7304
Barbara J Cassin Trust Fund .................................................................................................................... 7305
Successor Agency to the Town of Los Gatos RDA Trust Fund................................................................. 9403
CAPITAL PROJECT FUNDS
GFAR
GFAR Administration ........................................................................................................................... 8011
224 W Main Property Acquisition (Parking Lot 6) .................................................................411-817-0704
Almond Grove Street Rehabilitation Project .........................................................................411-811-0003
Annual Street Restriping .......................................................................................................411-811-9902
Audio/Video System Upgrade ...............................................................................................411-841-6001
Belgatos Park Restroom Improvements ................................................................................411-831-3303
Bicycle & Pedestrian Improvements .....................................................................................411-813-0231
G - 4
LIST OF PROGRAMS
CAPITAL PROJECT FUNDS CONTINUED
Building Replacement at Corporation Yard ...........................................................................411-821-2302
Charter Oaks Trail Repair ......................................................................................................411-832-4503
Civic Center – Fountain Modification ...................................................................................411-821-2113
Civic Center Building Energy Efficiency Measures ................................................................411-821-2110
Creek Trail & Parks Pathway & Parking Lot Seal Coat and Stripping ....................................411-831-4609
Crosswalk Improvements at Santa Cruz Avenue/Blossom Hill Road ....................................411-812-0125
Crosswalk Lighting Upgrade ..................................................................................................411-812-0126
Curb, Gutter, & Sidewalk Maintenance ................................................................................411-813-9921
Downtown Parking Lots Seal Coat & Restriping ....................................................................411-817-0705
Downtown Parking Study .....................................................................................................411-813-0233
EOC Communication Upgrade ...............................................................................................411-841-6103
Energy Efficiency Upgrades ..................................................................................................411-821-2008
Engineering Document Archiving .........................................................................................411-821-2305
Exterior Lighting Replacement – Civic Center ......................................................................411-821-2112
Facilities Assessment ............................................................................................................411-821-2001
Forbes Mill Footbridge ..........................................................................................................411-832-4507
Fuel Systems Enhancement...................................................................................................411-821-2304
Guardrails Replacement Projects ..........................................................................................411-812-0120
HVAC Chiller Repair ..............................................................................................................411-821-2115
Information System Upgrade ................................................................................................411-841-6101
IT Disaster Recovery Improvements .....................................................................................411-841-6104
LED Streetlights ....................................................................................................................411-813-0224
Library Carpet Replacement .................................................................................................411-821-2503
Library Teen Door Installation ...............................................................................................411-821-2502
Mechanic Bay Heater ...........................................................................................................411-821-2307
Monument Control Network Update ....................................................................................411-813-0214
Neighborhood Emergency Preparedness ..............................................................................411-841-6306
One-Way Downton Street Pilot .............................................................................................411-813-0234
Open Space Trail Upgrades ...................................................................................................411-832-4504
Outdoor Fitness Equipment .................................................................................................411-831-4006
Park Rehabilitation – Bachman Park .....................................................................................411-831-3104
Parks Playground Fibar Project .............................................................................................411-831-4605
Pilot School Busing Program .................................................................................................411-812-0128
Police & PPW Interoperability Radio Project ........................................................................411-821-2402
Public Arets Gateway Project ................................................................................................411-813-0232
Quito Road - Bridge Replacement .........................................................................................411-818-0801
Retaining Wall Repairs ..........................................................................................................411-815-9930
Sidewalk Improvements – Multiple Locations .....................................................................411-813-0221
Sidewalk Improvements for Shannon/Los Gatos Blvd/ Cherry Blossom ..............................411-813-0218
Silicon Valley Radio Interoperability Project (SVRIP) - Service ..............................................411-841-6305
Stonybrook and Kennedy Sidewalk Improvements ..............................................................411-813-0219
Stormwater Master Plan .......................................................................................................411-813-0413
Stormwater System – Pollution Prevention Compliance ......................................................411-813-0414
Street Repair & Resurfacing ..................................................................................................411-811-9901
Town Beautification .............................................................................................................411-821-2002
Town Plaza Turf Repairs .......................................................................................................411-831-4202
G - 5
LIST OF PROGRAMS
CAPITAL PROJECT FUNDS CONTINUED
Town-wide Document Imaging Project .................................................................................411-841-6003
Traffic Calming .......................................................................................................................411-812-9910
Traffic Signal Modernization ................................................................................................411-813-0230
Trailhead Connector Project .................................................................................................411-832-4505
Youth Recreation Center HVAC Replacement ......................................................................411-821-2205
Traffic Mitigation
Traffic Mitigation Administration ........................................................................................................ 8041
Blossom Hill Road / Cherry Blossom Lane Intersection ........................................................471-813-0212
Crosswalk Improvements at Santa Cruz Avenue/Blossom Hill Road ....................................471-812-0125
Crosswalk Lighting Upgrade ..................................................................................................471-812-0126
Cut-Through Traffic Mitigation .............................................................................................471-813-0229
Highway 17 Bicycle & Pedestrian Bridge ..............................................................................471-818-0803
Highway 9/University Intersection ........................................................................................471-813-0202
LG Boulevard / Shannon Improvements ...............................................................................471-813-0213
Monument Control Network Update ....................................................................................471-813-0214
Grant Funded CIP Projects
Grant Administration Program ............................................................................................................ 8021
Charter Oaks Trail Repair ......................................................................................................421-832-4503
Highway 17 Bicycle & Pedestrian Bridge ..............................................................................421-818-0803
Highway 9/University Intersection ........................................................................................421-813-0202
Pilot School Busing Program .................................................................................................421-812-0128
Trailhead Connector Project .................................................................................................421-832-4505
Storm Drain Basin Projects
Storm Drain #1Administration Program ............................................................................................. 8031
Storm Drain #2Administration Program ............................................................................................. 8032
Storm Drain #3Administration Program ............................................................................................. 8033
Annual Storm Drain Improvements .....................................................................................461-816-0420
Annual Storm Drain Improvements .....................................................................................462-816-0420
Annual Storm Drain Improvements .....................................................................................463-816-0420
Bicknell Road Storm Drain Improvements ............................................................................463-816-0410
Hernandez Avenue Storm Drain Improvements ...................................................................463-816-0409
Jones Road Storm Drain Improvements ...............................................................................462-816-0415
Utility Undergrounding Projects
Utility Undergrounding Administration .............................................................................................. 8042
Utility Undergrounding..........................................................................................................472-813-0225
Gas Tax Fund Projects
Gas Tax Administration ....................................................................................................................... 8051
Street Repair & Resurfacing ..................................................................................................481-811-9901
G - 6
LIST OF PROGRAMS
SUCCESSOR AGENCY TO THE LOS GATOS REDEVELOPMENT AGENCY FUNDS
Successor Agency to the Los Gatos RDA Capital Projects
Other ................................................................................................................................................... 9402
Program Administration ...................................................................................................................... 9403
SUCCESSOR AGENCY TO THE LOS GATOS REDEVELOPMENT AGENCY FUNDS CONTINUED
Successor Agency (SA) to the Los Gatos RDA Debt Service program
SA Debt for 2002 COPs ........................................................................................................................ 9404
SA Debt for 2010 COPs ........................................................................................................................ 9405
Successor Agency Affordable Housing Program
Program Administration ...................................................................................................................... 9301
G - 7
GLOSSARY
Accounting System - The set of records and procedures that are used to record, classify, and report
information on the financial status and operations of the Town.
Accrual Basis Accounting - Under this accounting method, transactions are recognized when they occur,
regardless of the timing of related cash receipts and disbursements.
Ad Valorem - Latin for “in proportion to the value”. This refers to property taxes levied on value and
includes the General Obligation (G.O.) Bond rates added to the 1% rate allowed by Prop. 13. These rates
are applied to the secured, unsecured, supplemental, and other miscellaneous tax rolls.
Adoption - Formal action by the Town Council, which sets the spending limits for the fiscal year. The
town's budget is adopted by Council resolution.
Agency Fund - A fund used to account for assets held by the Town in the capacity of an agent for
individuals, organizations, or other governmental entities.
Annual Budget - A budget applicable to a single fiscal year.
Appropriation - An authorization made by the Town Council, which permits officials to incur obligations
against and to make expenditures of government resources. Appropriations are typically granted for a
one-year period.
Assessed Valuation - A value established for real property for use as a basis in levying property taxes.
For all agencies in the State of California, the County for the secured and unsecured property tax rolls
establishes assessed value; the utility property tax roll is valued by the State Board of Equalization.
Under Article XIII of the State Constitution (Proposition 13 adopted by the voters on June 6, 1978),
properties are assessed at 100% of full value. Proposition 13 also modified the value of real taxable
property for fiscal 1979 by rolling back values to fiscal 1976 levels. From this base of assessment,
subsequent annual increases in valuation are limited to a maximum of 2%. However, increases to full
value are allowed for property improvements or upon change of ownership. Personal property is
excluded from these limitations, and is subject to annual reappraisal.
Assessment Fund - A fund used to account for special levies made against certain properties to defray
part or all of the costs of a specific improvement or service deemed to primarily benefit those parties.
Audit - Prepared by an independent Certified Public Accountant (CPA), the primary objective of an audit
is to determine if the Town's Financial Statements present fairly the Town's financial position and results
of operations in conformity with generally accepted accounting principles. In conjunction with their
performance of an audit, it is customary for an independent auditor to issue a Management Letter
G - 8
GLOSSARY
stating the adequacy of the Town's internal controls as well as recommending improvements to the
Town's financial management practices.
Balanced Budget – Balanced budget is a budget with operating revenues equal to operating
expenditures and neither a budget deficit nor a budget surplus. More generally, it refers to a budget
with no deficit, but possible with surplus.
Bonds - A bond is a written promise to pay a specified sum of money (called the face value or principle
amount) at a specified date or dates in the future (called the maturity date) together with period
interest at a specified rate. Bonds are typically used to finance capital facilities.
Budget - As the Town's financial operating plan for the fiscal year, the budget displays the estimated
expenditures (costs) for providing services and the estimated sources of revenue (income) to pay for
them. Once the Town Council adopts the budget, the total becomes the maximum spending limit. Los
Gatos' budget encompasses fiscal year (July 1, through June 30).
Budget Amendment - The Council has the sole responsibility for adopting the Town's budget, and may
amend or supplement the budget at any time after adoption. The Town Manager has the authority to
approve administrative adjustments to the budget as outlined in the Financial and Administrative
Policies set by Council.
Budget Calendar - The schedule of key dates which the Town follows in the preparation and adoption of
the budget.
Budget Document - The official financial spending and resource plan submitted by the Town Manager
and adopted by the Town Council explaining the approved budget to the public and Town Council.
Budget Message - Included in the opening section of the budget, the Budget Message provides the
Council and the Public with a general summary of the most important aspects of the budget,
comparative data from previous fiscal years, goals and objectives, and the views and recommendations
of the Town Manager.
Budget Overview - This section provides an overview of the changes adopted in the budget.
Additionally, the significant impacts of budgetary changes are outlined along with dollar amounts
(increase/decrease).
Budget Policies - General and specific guidelines adopted by the Council that governs the financial plan's
preparation and administration.
Building Permit - Fee required for new construction or for any alteration or addition to a residence or
commercial building. The fee is based on square footage and valuation. Electrical or
plumbing/mechanical work will require a similar permit.
Business License Tax - A tax imposed on those conducting business within the Town limits. Business
License Tax is a non-regulatory tax implemented for the purpose of raising revenue to support General
Fund activities.
Capital Acquisitions/Assets – See “Fixed Assets.”
G - 9
GLOSSARY
Capital Expenditures - Funds spent for the construction, improvement, or rehabilitation of Town
infrastructure.
Capital Improvement Program (CIP) - The plan or schedule of expenditures for major construction of
roads, sidewalks, Town facilities and/or park improvements and for the purchase of equipment. The
Town of Los Gatos' CIP follows a five-year schedule. Although the Town adopts the CIP budget in a
process that is separate from the adoption of the budget, the budget incorporates the first-year of the
five-year CIP.
Capital Projects - Expenditures that have a value of $25,000 or more which result in the acquisition of,
construction of, rehabilitation of or additions to, infrastructure and fixed assets with a useful life of at
least 5 years at a fixed location.
Depreciation – The process of allocating the total cost of fixed assets over each period of their
usefulness to the government.
Capital Projects Fund - In governmental accounting, a fund that accounts for financial resources to be
used for the acquisition or construction of capital facilities. The total cost of a capital project is
accumulated in a single expenditure account which accumulates until the project is completed, at which
time the fund ceases to exist.
Cash Basis Accounting - A basis of accounting under which transactions are recognized only when cash
is received or disbursed.
Certificate of Participation (COP) - A type of financing in which investors purchase a share of the lease
revenues of a program rather than the bond being secured by those revenues. The authority usually
uses the proceeds to construct a facility that is leased to the municipality, releasing the municipality
from restrictions on the amount of debt that they can incur.
Community Development Block Grant (CDBG) - Federal grant funds distributed from the U.S.
Department of Housing and Urban Development that are passed through to the Town. The Town
primarily uses these funds for housing rehabilitation, public improvements and local social programs.
Comprehensive Annual Financial Report (CAFR) - The official financial report of the Town. It includes an
audit opinion as well as basic financial statements and supporting schedules necessary to demonstrate
compliance with finance-related legal and contractual provisions.
Contingency - A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise
budgeted.
Contingent Liabilities - Items which may become liabilities of the Town but are undetermined at a given
date, such as pending lawsuits, unsettled disputed claims, unfilled purchase orders and uncompleted
contracts.
Contract Services - Services provided to the Town from the private sector or other public agencies.
Debt Service - Payment of the principal and interest on an obligation resulting from the issuance of
bonds, notes, or Certificates of Participation (COPs).
G - 10
GLOSSARY
Debt Service Fund - A fund established to account for the accumulation of resources for, and the
payment of, general long-term debt principal and interest.
Deficit - The excess of liabilities over assets.
Department - A major organizational unit of the Town, which has been assigned overall management
responsibility for an operation, or a group of related operations within a functional area. In Los Gatos,
Department Heads are the chief administrators within a department.
Encumbrances - Commitments against an approved budget for unperformed (executory) contracts for
goods or services. They cease to be encumbrances when the obligations are paid or otherwise
terminated.
Enterprise Funds - Established to account for the financing of self-supporting activities of governmental
units, which render services on a user charge basis to the general public.
Equipment Replacement Fund - This fund is used to account for the replacement of existing fixed assets
as equipment, machinery or building improvements become unserviceable or obsolete.
Expenditure - The outflow of funds paid or to be paid for an asset obtained or goods and services
obtained. Note: An encumbrance is not expenditure; an encumbrance reserves funds to be expended.
(See encumbrances.)
Fiduciary Funds - Used to account for assets held by the Town acting in a fiduciary capacity for other
entities and individuals. Such funds are operated to carry out the specific actions of trust agreements,
ordinances and other governing regulations. There are two categories of fiduciary funds: Trust and
Agency.
Fiscal Year - A 12-month period to which the annual operating budget applies and at the end of which
the Town determines its financial position and results of its operations. The Town’s fiscal year runs from
July 1st to June 30th.
Fixed Assets - Non-consumable assets of long-term nature such as land, buildings, machinery, furniture,
and the other equipment. The Town has defined such assets as those with an expected life in excess of
one year and value in excess of $10,000.
Franchise Fees - Imposed on utility companies for the privilege of doing business in the Town. Fees are
usually based upon a percentage of gross revenue derived from business conducted in the Town.
Full-time Equivalents (FTE) - The amount of time a position has been budgeted for in terms of the
amount of time a regular, full-time employee normally works in a year. Full-time employees are paid for
2,080 hours in a year equating 1.0 FTE. Correspondingly, a part-time employee who worked 1,040 hours
would equate to 0.5 FTE.
Fund - An independent fiscal and accounting entity with a self-balancing set of accounts in which cities
record financial transactions relating to revenues, expenditures, assets and liabilities. Each fund type
typically has a unique funding source and purpose. Establishing funds enables the town to account for
the use of restricted revenue sources and carry on specific activities or pursue specific objectives.
G - 11
GLOSSARY
Fund Accounting - System used by non-profit organizations, particularly governments. Since there is no
profit motive, accountability is measured instead of profitability. The main purpose is stewardship of
financial resources received and expended in compliance with legal requirements.
Fund Balance - Also known as financial position, fund balance is the excess of current assets over
current liabilities, and represents the cumulative effect of revenues and other financing sources over
expenditure and other financing uses.
GAAP (Generally Accepted Accounting Principles) - Uniform minimum standards for financial
accounting and reporting. They govern the form and content of the basic financial statements of the
Town.
Gann Appropriation Limit - This is the common name of Proposition 4, approved by voters on
November 6, 1979 which mandated an appropriation limit on the amount of tax revenues that
government jurisdictions may appropriate within a fiscal year. This bill was named after Paul Gann, who
was a co-
sponsor of the famous Proposition 13 initiative enacted by the voters of California on June 6, 1978 which
resulted in a cap on property tax rates in the state, and a prominent author and advocate of this
subsequent spending limitation bill.
Gas Tax Fund - The Gas Tax Fund is used to account for revenues and expenditures apportioned under
the Streets and Highways Code of the State of California. Expenditures may be made for any street
related purpose in the Town’s system of streets.
General Fund - In governmental accounting, fund used to account for all assets and liabilities of a non-
profit entity, except those particularly assigned for other purposes in another more specialized fund. It is
the primary operating fund of the Town.
General Government - Town Council, Town Manager, Town Clerk’s Office, Town Attorney, Town
Treasurer, Personnel, Finance, Planning, Police, Parks and Public Works, and Library.
General Liability Self Insurance Fund - The General Liability Self Insurance Fund is used to provide the
Town with liability and property insurance. Coverage is provided through the Town’s participation in a
joint powers agreement through (ABAG) Associations of Bay Area Governments.
General Obligation Bond - A municipal bond backed by the credit and "taxing power" of the issuing
jurisdiction rather than the revenue from a given project. General obligation bonds are issued with the
belief that a municipality will be able to repay its debt obligation through taxation or revenue from
projects. No assets are used as collateral.
Government Finance Officers Association (GFOA) - GFOA is the professional association of
state/provincial and local finance officers in the United States and Canada, and has served the public
finance profession since 1906. Approximately 16,000 GFOA members are dedicated to the sound
management of government financial resources.
Governmental Funds - the fund used to account for all assets and liabilities of a government agency,
except those particularly assigned for other purposes in another more specialized fund. There are five
different types of governmental funds: the general fund (which is the primary operating fund), special
revenue funds, debt service funds, capital project funds, and permanent funds.
G - 12
GLOSSARY
Grant - External contributions, and/or gifts of cash, or other assets typically from another governmental
entity to be used or expended for a specific purpose, activity, or facility. An example is Community
Development Block grant funding from the Federal Government.
Housing Fund (RDA) - Fund is used to account for the 20% set aside property tax increment revenues
and the associated expenditures to be used for increasing or improving low and moderate-income
housing.
Infrastructure - The basic facilities, services, and installations needed for the functioning of a community
or society, such as streets and roads, sidewalks, bridges, communications systems, water and power
lines, and public institutions including schools, police stations, libraries, and post offices.
Interest Income - The prudent investment of idle funds. The types of investments that can be made are
limited by the Government Code to protect the safety of taxpayers' money.
Intergovernmental Revenue - Revenue received from other governmental agencies and municipalities,
such as grants from the State or Federal government.
Internal Services Fund - The Internal Service Funds are used to finance and account for special activities
and services performed by a designated Town department for other departments on a cost
reimbursement basis.
Inter-Fund Transfers - When the Town moves money between its various funds, it makes an inter-fund
transfer, referred to as transfers-in and transfers-out. In aggregate, transfers in and out offset each
other for the fiscal year.
Landscape and Lighting Fund - The Town has formed six landscape and lighting district funds
established by written consent of the property owners owning all of the property within the boundaries
of the district.
Levy - To impose taxes, special assessments or service charges for the support of governmental
activities. The total amount of taxes, special assessments or service charges imposed by Santa Clara
County levying property taxes.
Licenses and Permits - Revenues earned by the issuance of licenses or permits levied in accordance with
the benefits conferred by the license or permit.
Limited Obligation Bond - A bond sold by a municipality to finance projects which are secured by the
revenue generated by those projects.
Line-Item Budget - A budget that lists detailed expenditure categories (salaries & benefits, office
supplies, travel, dues, rents, etc.) separately, along with the amount budgeted for each specified
category. The Summary Budget reflects the program rather than line item budgets. The Detail Budget
reflects the line-item detail.
G - 13
GLOSSARY
Major Fund – Major funds are funds whose revenues, expenditures/expenses, assets, or liabilities are at
least 10 percent of corresponding totals for all governmental or enterprise funds and at least 5 percent
of the aggregate amount for all governmental and enterprise funds for the same item The General Fund
is always a major fund. The Town may also select other funds it believes should be presented as major
funds.
Management Information Services Fund - The Management Information Services Fund is used to
account for the costs associated with the Town’s centralized computer system and to distribute these
costs to departments using the system on a pro rata basis. Included are costs for hardware and software
maintenance and development, computer training and staff support.
Modified Accrual Basis - Under this accounting method, revenues are recognized when they become
both measurable and available to finance expenditures of the current period. Expenditures for the most
part are recognized when the related fund liability is incurred except for prepayments, accumulated
employee leave and long-term debt. All governmental funds and expendable trust funds are accounted
for using the modified accrual basis of accounting.
Motor Vehicle in Lieu Fee - A State fee charged for the privilege of operating a vehicle on public streets.
A VLF is levied annually against the market value of a motor vehicle and is imposed by the State “in lieu”
of local property taxes.
Non-Departmental - This program has the sole purpose of accounting for all expenditures that the Town
cannot specifically designate to any operating department within the General Fund.
Non-major Fund – Non-major funds are all governmental and enterprises funds that are not classified as
major funds.
Objective - A statement of specific direction, purpose, or intent based on the needs of the community
and the goals established for a specific program or service level.
Ordinance - A formal legislative enactment by the Town Council. It has the full force and effect of law
within Town boundaries unless pre-empted by a higher form of law. An Ordinance has a higher legal
standing than a Resolution and is typically codified in a Town's municipal code.
Operating Budget - The operating budget is the primary means by which most of the financing of
acquisition, spending and service delivery activities of a government are controlled. The use of annual
operating budgets is required by law.
Other Revenues - Revenues from sources other than those specifically identified that are too immaterial
in amount to justify the creation of new revenue account line items
Performance Measure - Sets forth a performance objective and a goal for achieving the objective.
Personnel Benefits - Those benefits paid by the Town as conditions of employment.
Personnel - Town employees.
Present Value - The amount that a future sum of money is worth today given a specified rate of return.
G - 14
GLOSSARY
Proposition 218 - A statewide initiative passed by the voters of California on November 5, 1996. The
initiative provided voters with the right to vote on new taxes.
Program - As subdivisions of departments, programs are budgetary or organizational units of
government with limited sets of work responsibilities within their respective departments. Programs
also serve to increase budgetary accountability. Los Gatos' budget is compiled on a program basis.
Property Tax - Imposed on real property (land and permanently attached improvements). The tax is
based upon the assessed value of such property. The tax rate may not exceed 1% of assessed value.
Proprietary Funds - Funds that focus on the determination of operating income, changes in net assets
(or cost recovery), financial position, and cash flows. There are two different types of proprietary funds:
enterprise funds and internal service funds.
Public Employees’ Retirement System (PERS) - Provided for the Town's employees, by the State of
California.
RDA - Redevelopment Agency, while a component unit, the Agency is a legal entity separate from the
Town.
Redevelopment Agency Fund - Fund is used to account for the proceeds of notes, advances and other
forms of indebtedness, and the expenditure of these funds for improvement, reconstruction and
redevelopment projects within the specified boundaries of the Town of Los Gatos Redevelopment
Agency.
Reserve - An account used to indicate that a portion of fund equity is legally restricted for a specific
purpose.
Resolution - A special order of the Town Council which has a lower legal standing than an ordinance.
Resources - Total amounts available for appropriation including estimated revenues, inter-fund
transfers, and beginning fund balances.
Revenue - Sources of income, which the Town receives during a fiscal year. Examples of revenue include
taxes, intergovernmental grants, charges for services, resources forward from the prior year, operating
transfers for other funds, and other financing sources such as the proceeds derived from the sales of
fixed assets.
G - 15
GLOSSARY
Road Impact Fees - Pursuant to Article III of Chapter 15 of the Town Code, the Town collects road
impact fees in order to finance road construction and maintenance projects throughout the Town.
Article IX of Chapter 15 authorizes the establishment of special fund accounts known as Road Impact #1,
Road Impact #2, and Road Impact #3, into which all such fees are deposited. Because the road systems
generally follow drainage patterns, the existing drainage basin map boundaries are used to track and
expend funds for road construction and maintenance. The amount of each fee collected is based on an
estimate of the weight of the loads to be hauled to or from the project and the weight of heavy vehicles
to be used in connection with the project. The fee is collected for: Building Permits, Grading and
Landscape Permits, Improvement Contracts, and Encroachment permits. Money collected from such
fees is to be used solely for design, construction, and repair of town streets and installation of sidewalk
curb cut ramps when the level of work as triggers such a requirement provided by the Americans with
Disabilities Act, within the prescribed area. Projects will be brought forward on an as needed basis.
Sales Tax - 1% is returned to the Town by the State Board of Equalization on a monthly direct deposit
basis.
Self-Insurance Fund - The Self-Insurance Fund (General Liability) is used to finance and account for the
Town’s general liability self-insurance program.
Special Assessment Bonds - Bonds payable from the proceeds of special assessment.
Special Revenue Fund - In governmental accounting, fund used to account for the proceeds of special
revenue sources (other than special assessments, expandable trusts, or for major capital projects) that
are legally restricted to expenditure for specified purpose.
Service Charge - Charges for specific services rendered.
Services and Supplies - Expenditures for services and supplies which are directly related to a
department's primary service activities.
Sewer Service Charge - Sanitary Sewer Taxes are collected by the West Valley Sanitation District to
maintain the Sanitary Sewer Collection System in District's Service Area. The Parks, Forestry and
Maintenance Department provide sanitary Sewer collection maintenance within the Town limits. These
operating costs are reimbursed to the Town from Sanitary Sewer fees.
Successor Agency to the Town of Los Gatos RDA – Effective February 1, 2012, all redevelopment
agencies in the State of California were dissolved pursuant to AB 1X 26. Following the provisions of the
Dissolution Act, the Town Council of the Town of Los Gatos adopted a resolution accepting for the Town
role of Successor Agency to the Redevelopment Agency of the Town of Los Gatos.
Supplies - An expenditure classification for articles and commodities purchased for consumption or
resale.
Taxes - Compulsory charges levied by the Town, County and State for the purpose of financing services
performed for the common benefit.
Town Code - A book that contains the Town Council approved ordinances currently in effect. The code
defines Town policy with respect to areas such as planning, etc.
G - 16
GLOSSARY
Transient Occupancy Tax - Imposed on hotels, motels, inns or other lodging facilities. The rate in Los
Gatos is 12%.
Transfers In/Out - Money transferred from one Town fund to another. Differs from revenues and
expenses - see definition of these terms.
Workers’ Compensation Fund - The Worker’s Compensation Fund accounts for the cost to provide
worker’s compensation insurance coverage to all Town employees in compliance with State of California
requirements.
G - 17
LIST OF ACRONYMS
Following is a list of acronyms common to local government terminology:
AB Assembly Bill
ABAG Association of Bay Area Governments
ADA Americans with Disabilities Act
AFIS Automated Fingerprint Identification System
AFSCME American Federation of State, County, and Municipal Employees Union
ARS Automated Reporting System
BMP Below Market Price (Housing)
CAFR Comprehensive Annual Financial Report
CDBG Community Development Block Grant
CEQA California Environmental Quality Act
CERT Community Emergency Response Team
CLEEP California Law Enforcement Equipment Program
CIP Capital Improvement Program
COP Certificates of Participation
COPS Community Oriented Policing Services
CPUC California Public Utilities Commission
CSMFO California Society of Municipal Finance Officers
CSO Community Services Officer
CY Current Year
DARE Drug Awareness Resistance Education
DART Disaster Aid Response Team
DOJ Department of Justice
DUI Driving Under the Influence
EOC Emergency Operations Center
ERAF Educational Revenue Augmentation Fund
FEMA Federal Emergency Management Agency
FTE Full-Time Equivalent (2080 annual work hours)
FY Fiscal Year
GAAP Generally Accepted Accounting Principles
GASB Governmental Accounting Standards Board
GFAR General Fund Appropriated Reserve
GFOA Government Finance Officers Association
GIS Geographical Information System
GO General Obligation (Bond)
HCD Housing and Community Development
G - 18
ACRONYMS
HHW Household Hazardous Waste
HUD Housing & Urban Development
HVAC Heating / Ventilation & Air Conditioning
IT Information Technology
JPA Joint Powers Authority
LAIF Local Agency Investment Fund
LAWCX Local Agency Workers Compensation Excess (JPA)
LLD Landscaping & Lighting District
LT Long-Term (as in Long-Term Notes Receivable)
MIS Management Information Systems
MOU Memorandum of Understanding
MVLF Motor Vehicle in Lieu Fee (see also VLF)
NPDES National Pollutant Discharge Elimination System
OCJP Office of Criminal Justice Planning
OES Office of Emergency Services
PCI Pavement Condition Index
PERS Public Employees’ Retirement System
POA Police Officers Association
POST Peace Officers Standard Training
PPW Parks & Public Works Department
PSAP Public Safety Answering Point
PY Prior Year
RATTF Regional Auto Theft Task Force
RDA Redevelopment Agency
SB
SA
Senate Bill
Successor Agency
SCC Santa Clara County
SCCET Santa Clara County Enforcement Team
SLESF Supplemental Law Enforcement Services Fund Grant
SWAT Special Weapons and Tactics
TDA Transportation Development Act
TEA Town Employees Association
TFCA Transportation Fund for Clean Air
TOT Transient Occupancy Tax
VLF Motor Vehicles In Lieu Fee (see also MVLF)
VIP Volunteers in Policing
VTA Valley Transportation Agency
WVSD West Valley Sanitation District
G - 19
INDEX
Acronyms ...................................................................................................................................................... G – 17
Administrative Services Overview ................................................................................................................ D – 21
Annual Budget Resolution ............................................................................................................................ A – 46
Budget Award ............................................................................................................................................... A – 13
Budget Calendar ........................................................................................................................................... A – 41
Budget Message .......................................................................................................................................... A – 1
Budget Process Overview ............................................................................................................................. A – 37
Capital Improvement Program
Gas Tax Fund ........................................................................................................................................... E – 33
General Fund Appropriated Reserve Fund (GFAR) ...................................................................................E – 9
Grants and Awards Project Fund............................................................................................................. E – 19
Storm Drain Funds ................................................................................................................................... E – 23
Traffic Mitigation Fund ........................................................................................................................... E – 15
Utility Underground Fund........................................................................................................................ E – 29
Clerk Administration .................................................................................................................................... D – 55
Community Development Department ....................................................................................................... D – 81
Core Goals and Strategic Priorities .............................................................................................................. A – 14
Department / Program List ........................................................................................................................... D – 1
Equipment Replacement Fund ..................................................................................................................... D – 235
Facilities Maintenance Fund ......................................................................................................................... D – 245
Facilities Maintenance Staffing .................................................................................................................... D – 231
Fee Related Project List ................................................................................................................................ C – 34
Finance ......................................................................................................................................................... D – 47
Financial Policies ........................................................................................................................................... A – 17
Financial Summaries ..................................................................................................................................... C – 1
Departmental Budget Revenues & Expenditures ................................................................................... C – 29
Fund Balance ........................................................................................................................................... C – 25
General Fund Revenues and Expenditures ............................................................................................... C – 16
Operating Transfers ................................................................................................................................. C – 24
Staffing ..................................................................................................................................................... C – 36
Total Revenues and Expenditures ............................................................................................................ C – 4
Fund Descriptions ......................................................................................................................................... A – 13
Gann Appropriation Limit ............................................................................................................................. A – 43
Gann Appropriation Limit Resolution .......................................................................................................... A – 45
Glossary ........................................................................................................................................................ G – 7
History and Culture of Los Gatos .................................................................................................................. B – 1
Human Resources ......................................................................................................................................... D – 39
G - 20
INDEX
Index ............................................................................................................................................................. G – 19
Information Technology Fund ...................................................................................................................... D – 69
Information Technology Staffing .................................................................................................................. D – 61
In-Kind Donations ......................................................................................................................................... C– 33
Investment Policy ......................................................................................................................................... A – 21
Liability Self-Insurance Fund ......................................................................................................................... D – 17
Library Department ...................................................................................................................................... D – 271
Library Trust Fund......................................................................................................................................... D – 307
List of Funds .................................................................................................................................................. G – 1
List of Programs ............................................................................................................................................ G – 2
Long-Term Debt Policies ............................................................................................................................... A – 20
Non-Departmental Program ......................................................................................................................... D – 63
Non-Point Source Program ........................................................................................................................... D – 251
Office Stores Fund ........................................................................................................................................ D – 79
Organizational Structure Chart ..................................................................................................................... B – 12
Parks & Public Works Department ............................................................................................................... D –185
Police Department ....................................................................................................................................... D – 117
Special Assessment Districts
Blackwell Drive Assessment District ......................................................................................................... D – 259
Gemini Court Assessment District ............................................................................................................ D – 263
Hillbrook Drive Assessment District.......................................................................................................... D – 269
Kennedy Meadows Assessment District ................................................................................................... D – 261
Santa Rosa Heights Assessment District .................................................................................................. D – 265
Vasona Heights Assessment District ........................................................................................................ D – 267
Successor Agency to the Los Gatos RDA Debt Administration Fund
2002 COP Debt Schedule ............................................................................................................................ F – 8
2010 COP Debt Schedule ........................................................................................................................... F – 10
Computation of Legal Debt Margin .......................................................................................................... F – 11
Successor Agency to the Los Gatos Redevelopment Agency Overview ........................................................ F – 1
Town Commissions, Committees, and Advisory Boards ............................................................................... B – 13
Town Management Team List ...................................................................................................................... B – 11
Town Offices
Town Attorney Administration ................................................................................................................. D – 11
Town Council Administration ................................................................................................................... D – 7
Town Demographics ..................................................................................................................................... B – 6
Town Economic Statistics ............................................................................................................................. B – 8
Vehicle Maintenance Fund ........................................................................................................................... D – 239
Vehicle Maintenance Staffing ....................................................................................................................... D – 229
Workers’ Compensation Fund ...................................................................................................................... D – 75