Attachment 1j D – 271
Library Department
DEPARTMENT PURPOSE
The Los Gatos Library is the Town’s primary provider of information services for the community.
The Library exists to foster curiosity and community connection and strives to be at the heart of
an engaged and vibrant community. The Library accomplishes these outcomes through:
• Creating Community Connections by providing a welcoming space, access to library
services beyond the building, forming partnerships with local organizations, providing
programming for all ages, and providing ample access to library resources.
• Building the Next Generation Library User by focusing on early literacy as well as
programs, collections, and services for babies, school-age children, teens, and their
parents/caregivers.
• Embracing Local History by partnering with NUMU and local schools, providing ample
access to historical materials, and providing quality volunteer programs and trainings.
• Enhancing Collections and Technology by continually assessing library use, trends, and
new technologies.
• Engaging the Library Staff Team by focusing on staff development, training
opportunities, sharing ideas at every level, and collaborating with our local consortiums,
state organizations and national organizations.
BUDGET OVERVIEW
The Library Department budget consists of the Library Administration, Adult Services, Youth
Services, and Circulation/System Administrative Programs, as well as four Trust Funds: Library
Trust Fund, History Project Trust Fund, Susan McClendon Trust Fund, and the Barbara Jones
Cassin Trust Fund. Previous Library Department budgets contained a fifth Program, Cataloging
and Acquisitions, that has now been rolled into Circulation/ Systems Administration for ease of
tracking overlapping functions. Additionally, a fifth Trust Fund listed in past budgets, the Clelles
Ness Trust, has been closed with the remaining funds used to support the installation of noise
suppression enhancements in the Library building for the benefit of all Library users.
The FY 2018/19 Library budget includes some changes in personnel which overall represent no
net change in FTE staffing from FY17/18. These changes defund a Customer Service Supervisor
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LIBRARY DEPARTMENT
position and a Library Assistant position allowing the creation of a Library Technician position
and Library Technology Specialist position which better represent changing workloads and job
duties of the organization. In addition, the budget would modify one already fully-benefited
Customer Service Specialist position from a 0.75 FTE to a 1.0 FTE which is offset by reducing
part-time staffing hours, discontinuing the need for one-time funding to cover on-call part-time
staffing, and budgeting a significant portion of on-call part-time staffing to another
classification hat better aligns with actual job duties.
Non-personnel operations expenditures are relatively stable with small savings that have been
realized across all program categories which assist in offsetting the above-mentioned changes
in personnel. Other shifts between operating expenditures allow for better tracking of
expenditure line items. Expenditures for Youth and Adult collections (which includes print,
ebooks, and media items) are similar to last year’s investments in collections, although appear
smaller due to moving database related expenditures to a different Program category.
Continued investment in digital services furthers the goal of providing access beyond the
building and meeting customer demand.
During the last fiscal year, the Library replaced all staff computers. Additionally, in conjunction
with Parks and Public Works, a new project has been initiated to install sound mitigating doors
to the entrance to the teen room.
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LIBRARY DEPARTMENT
ACCOMPLISHMENTS
Core Goals Accomplishments
Good Governance
Ensure
responsive,
accountable and
collaborate
government
• Showcased library resources in multiple formats including print, media
and social media.
• Continue to coordinate training for all collection development
librarians.
• Continued adaptive communication, customer service, and other
training.
• Began cross training staff at Circulation desk. Offered staff
development opportunities at outreach events and storytime
programming.
• As part of the statewide Student Success Initiative, the Library
partnered with Los Gatos High School to issue 1860 library accounts to
students, who can now use their Student ID cards as Library Cards
• Collaborated with the California State Library to take part in completing
the EDGE assessment in evaluating the Library's technology services.
Civic Enrichment
Foster
opportunities for
citizen
involvement, and
cultural,
recreational and
individual
enrichment
• Continued “Be a Book Family”—a program focused on building literacy
skills and family connections from birth through the teen years. This
program acknowledges the importance of parents playing an active
role in their child’s reading, reading as a family activity, and reading as
a social activity.
• Continued to incorporate new early learning technologies to enhance
storytimes and create multi-media, multi-sensory experiences.
• Continued to provide Stay-and-Play time, immediately following
storytimes, to facilitate socialization skills and relaxed playtime for our
youngest library users and their caregivers.
• Continued online and mobile platforms for the Library’s Summer
Reading and Year-Round Programs to allow reading in multiple modes.
• Continued to provide local history volunteer trainings and a volunteer
appreciation event for all Library volunteers.
• Continued delivering services in the community using our Chartreuse
Caboose, at events such as Screen on the Green, National Night Out,
and the Red, White and Blue Block party.
• Provided computer assistance to adults and seniors who are learning
how to do internet research, complete online job applications, and
other functions.
• Added 400 bilingual picture books to Children's collection in previously
unrepresented languages, through a California State Library grant.
• Expanded and improved Adult Programming offerings, including
offering talk about the Eclipse, partnering with Silicon Valley Reads,
offering free Paint Nights, and several other successful new programs.
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LIBRARY DEPARTMENT
ACCOMPLISHMENTS
Core Goals Accomplishments
Civic Enrichment
Foster
opportunities for
citizen
involvement, and
cultural,
recreational and
individual
enrichment
• Piloted a Fine Forgiveness program in February that led to the return of
120 items or replacement of titles with newer materials that will get
more use in our collection.
• Provided an additional 30,000 electronic books and audiobooks to the
Community by linking with Southern California libraries through the
CloudLink e-book platform.
• Expanded digital services so that the community has access to new and
cutting-edge technology.
Public Safety
Ensure public
safety through
proactive
community
policing, affective
emergency
response, and
community-wide
emergency
preparedness
• Engaged substantially higher number of regular teen patrons, while at
the same time minimize the number of teens asked to leave the Library
for behavioral concerns.
• Collaborated with the Los Gatos Monte Sereno Police Department,
local faith community, and the Pacific Library Partnership to provide
staff training on working with mentally ill and homeless library patrons.
• Collaborated with the Los Gatos Monte Sereno Police Department to
provide Library staff additional emergency response training on a staff
work day.
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LIBRARY DEPARTMENT
The above program totals reflect General Fund programs. Additional Library Department
programs are reflected in separate Trust Funds following the General Fund portion of this
section.
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Proposed
REVENUES
Intergovernmental Revenues 4,062$ 12,228$ -$ -$ -$ -$
Service Charge - - 3,436 - - -
Fines & Forfeitures 46,616 39,232 36,103 37,500 22,500 23,500
Other Revenues 6,507 6,960 42,207 - 35,160 35,000
TOTAL REVENUES 57,185$ 58,420$ 81,746$ 37,500$ 57,660$ 58,500$
Transfers In
Transfers In from Trust(s)- 35,000 - 35,000 - -
Transfers In from General Fund - - - - - -
Total Transfers In - 35,000 - 35,000 - -
TOTAL REVENUES & TRANSFERS IN 57,185$ 93,420$ 81,746$ 72,500$ 57,660$ 58,500$
EXPENDITURES
Salaries and Benefits 1,436,703$ 1,490,743$ 1,592,780$ 1,824,143$ 1,564,822$ 1,814,629$
Operating Expenditures 289,065 291,703 339,664 351,496 351,496 316,100
Fixed Assets - - - - - -
Internal Service Charges 543,075 549,821 582,209 605,379 587,781 425,539
TOTAL EXPENDITURES 2,268,843$ 2,332,267$ 2,514,653$ 2,781,018$ 2,504,099$ 2,556,268$
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Adopted
PROGRAM
Administration 328,008$ 396,063$ 432,612$ 499,211$ 443,224$ 447,127$
Adult Services 608,632 597,085 637,465 676,974 575,119 575,859
Youth Services 458,744 468,379 513,667 576,672 541,077 590,772
Acquisitions & Cataloging 155,622 117,444 121,183 124,410 123,851 -
Circulation Services 717,837 753,296 809,726 903,751 820,828 942,510
TOTAL EXPENDITURES 2,268,843$ 2,332,267$ 2,514,653$ 2,781,018$ 2,504,099$ 2,556,268$
DEPARTMENTAL SUMMARY OF REVENUES AND EXPENDITURES
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LIBRARY DEPARTMENT
Full Time Equivalent (FTE)
2014/15 2015/16 2016/17 2017/18 2018/19
General Fund Funded Funded Funded Funded Proposed
Library Director - - 1.00 1.00 1.00
Assistant Library Director - - - - -
Town Librarian 2.00 2.00 - - -
Library Manager - - - - -
Division Manager - - 2.00 2.00 2.00
Librarian 3.55 3.75 3.00 3.00 3.00
Circulation Supervisor - - - - -
Library Technology Specialist 1.00 1.00 1.00 1.00 2.00
Library Assistant 1.00 1.00 1.00 1.00 -
Library Technician 0.75 0.75 0.75 0.75 2.15
Administrative Assistant - - - - -
Customer Service Supervisor 1.00 1.00 1.00 1.00 -
Customer Service Specialist 1.50 1.50 1.50 1.50 1.75
Sr Library Page - - 1.00 1.00 0.60
Total General Fund FTEs 10.80 11.00 12.25 12.25 12.50
Temporary Staff Hours
Librarian 556 556 1,112 1,112 -
Librarian Temp - - - - 350
Library Clerk 1,050 1,050 1,050 1,300 1,050
Library Page 7,591 4,627 6,344 6,344 6,344
Senior Library Page - 2,964 - - -
CSO Intern 1,040 1,040 1,040 1,040 -
Library Assistant - - - - 800
Library Teen Services Specialist - - - - 750
Total Annual Hours 10,237 10,237 9,546 9,796 9,294
DEPARTMENT STAFFING
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Library Department
LIBRARY ADMINISTRATION
PROGRAM 7101
PROGRAM PURPOSE
The Library Administration Program provides staff support to ensure the development of
quality and cost-effective library services that are responsive to community needs. Library
Administration’s core services are to provide administrative and managerial oversight for
programs and services, clerical and administrative assistance for day-to-day operations,
personnel management, purchasing and physical plant maintenance, fiscal management and
budget preparation, and support for the Library Board, Friends of the Los Gatos Library Board,
and the Arts and Culture Commission.
BUDGET OVERVIEW
The FY 2018/19 Administration budget reflects continued enhanced services within the Library
building to provide the best customer experience and the best value for the community.
Included in the budget this year are ongoing expenditures to maintain or replace heavily used
Library furniture as the Library moves into its seventh year of being open to the public. The
Library Administration Program will continue to focus on maximizing the efficiency of the
Library building and researching effective service models to meet the expectations of the
community. Customer service and community engagement remain a high priority, as well as
ensuring all Library services and programs align with the Library Strategic Plan. Administration
staff will continue to work collaboratively with the Friends of Los Gatos Library, a nonprofit
organization. In addition, Library staff continues to work to improve partnerships and outreach
within our community.
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LIBRARY DEPARTMENT
Library Administration
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Proposed
REVENUES
Intergovernmental Revenue -$ -$ -$ -$ -$ -$
Service Charges - - 11 - - -
Fines & Forfeitures - - - - - -
Other Revenues 6,507 6,950 7,207 - 160 -
TOTAL REVENUES 6,507$ 6,950$ 7,218$ -$ 160$ -$
Transfers In
Transfers In from Trust(s)- - - - - -
Total Transfers In - - - - - -
TOTAL REVENUES & TRANSFERS IN 6,507$ 6,950$ 7,218$ -$ 160$ -$
EXPENDITURES
Salaries and Benefits 201,150$ 264,321$ 300,175$ 343,190$ 296,776$ 310,659$
Operating Expenditures 31,653 33,242 28,275 47,400 45,700 44,650
Fixed Assets - - - - - -
Internal Service Charges 95,205 98,500 104,162 108,621 100,748 91,818
TOTAL EXPENDITURES 328,008$ 396,063$ 432,612$ 499,211$ 443,224$ 447,127$
SUMMARY OF REVENUES AND EXPENDITURES
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LIBRARY DEPARTMENT
Library Administration
FY 2018/19 KEY PROJECTS
Core Goals Key Projects
Good Governance
Ensure
responsive,
accountable and
collaborate
government
Library Marketing
Continue to utilize social media, such as Facebook and Instagram to
promote library services and programs. Additionally, create a marketing
plan that tests other avenues for distributing for promotional information
for Library programs and services.
Continue Chartreuse Caboose bike-mobile Library services to the
community, focusing on youth and seniors who have limited ability to get
to the library building. Ensure participation in Town-sponsored events
and work dynamically with other Town departments.
Quality Public
Infrastructure
Maintain the
condition and
availability of
public facilities,
transportation
systems, and
other public
infrastructure
Furniture Replacement
Reupholster or replace furniture in the Library due to wear and tear. Add
additional mobile/flip-top tables to the Technology Lab space to allow for
flexible use.
Community
Character
Preserve and
enhance the
appearance
character and
environment
quality of the
community
Arts Commission Gateway Project
Recommend to the Town Council an approach to the proposed Los Gatos
gateway project.
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LIBRARY DEPARTMENT
Library Administration
KEY PROGRAM SERVICES
• Administers and supervises four operating programs in the Department.
• Provides oversight of day-to-day operations and scheduling.
• Prepares and monitors Library Department budget.
• Provides staff support to the Town Library Board, Arts and Culture Commission, and
Friends of the Library meetings, programs, and activities.
• Collaborates with area libraries by serving on the Pacific Libraries Partnership
Administrative Council.
• Collaborates with libraries nationwide by serving on national committees.
• Increases public awareness of Town Library services and programs through effective
public relations, marketing of Library services, and periodically presenting programs at
Library conferences.
• Provides oversight of Library staff training and development.
• Provides oversight and direction for information technology and systems administration
developments.
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LIBRARY DEPARTMENT
Library Administration
Full Time Equivalent (FTE)
2014/15 2015/16 2016/17 2017/18 2018/19
Town Staff Funded Funded Funded Funded Proposed
Library Director - - 1.00 1.00 1.00
Town Librarian 1.00 1.00 - - -
Division Manager - - 0.40 0.40 0.40
Library Technician 0.25 0.25 0.25 0.25 0.25
Total Administration FTEs 1.25 1.25 1.65 1.65 1.65
2014/15 2015/16 2016/17 2017/18 2018/19
Temporary Staff Funded Funded Funded Funded Proposed
CSO Intern 1,040 1,040 1,040 - -
Library Teen Services Specialist - - - 1,040 -
Total Annual Hours 1,040 1,040 1,040 1,040 -
ADMINISTRATION PROGRAM STAFFING
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LIBRARY DEPARTMENT
Library Administration
Performance Objectives and Measures
2014/15
Actual
2015/16
Actual
2016/17
Actual
2017/18
Estimated
2018/19
Budget
1.
a.Percentage of customers stating the Library is
a significant or very significant part of their
community experience:
96%93%92%93%94%
Activity and Workload Highlights
2014/15
Actual
2015/16
Actual
2016/17
Actual
2017/18
Estimated
2018/19
Budget
1.305,373 323,979 301,783 306,000 306,000
2.2496 5,781 5,845 6,000 6,000
3.1,016,586 967,474 831,798 850,000 850,000
4.Data Not
Available
9,414 5468*20,340 20,340
*New measure effective FY 2015/16, historical data provided when available.
Beginning in FY 2015/16 this figure includes Friends of the Library volunteer hours in the sorting room and the bookstore.
** New measure effective FY 2015/16, includes likes and views on Facebook, likes and views on Instagram, and reviews on Yelp.
Volunteer hours contributed:*
Virtual visits to the Library:*
(Virtual Visits to the Library include number of
hits to Library site through Civic Plus and direct
hits to the Library Catalog)
Provide the space, opportunity and support for
the Library to be at the heart of an engaged
community.
Door Count:
Social media interactions:**
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Library Department
ADULT SERVICES
PROGRAM 7201
PROGRAM PURPOSE
The Adult Services Program supports library services for adults 18 years of age and older. Adult
Services anticipates and meets community information needs, providing opportunities for
lifelong learning. The Adult Services Program’s core services are to provide reference services to
all clientele, reader’s advisory services, instruction in the use of computer and electronic
resources, outreach services in the community, and management of collections, including the
local history collection.
BUDGET OVERVIEW
The FY 2018/19 Adult Services Program budget reflects a similar actual expenditure in
collection budget for print and electronic materials as compared to FY 2017/18; however,
expenditure items for databases have been moved to the Circulation and Systems
Administration program for ease of accounting. The Library continues to focus on creating
community connections through partnerships with local speakers and business owners, and
through outreach services offered from the Chartreuse Caboose, the Library’s bike mobile. The
Library will enhance collections and technology with services that are available online 24/7,
including streaming content. The Library will continue to evaluate and curate a meaningful print
collection using data from collection management software, in response to changing
community needs.
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LIBRARY DEPARTMENT
Adult Services
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Proposed
REVENUES
Intergovernmental Revenue -$ 4,520$ -$ -$ -$ -$
Service Charges - - - - - -
Fines & Forfeitures - - - - - -
Other Revenues - - 9,836 - 9,836 35,000
TOTAL REVENUES -$ 4,520$ 9,836$ -$ 9,836$ 35,000$
Transfers In
Transfers In from Trust(s)- 9,836 - 9,836 - -
Total Transfers In - 9,836 - 9,836 - -
TOTAL REVENUES & TRANSFERS IN -$ 14,356$ 9,836$ 9,836$ 9,836$ 35,000$
EXPENDITURES
Salaries and Benefits 370,838$ 354,079$ 365,112$ 420,234$ 322,928$ 353,359$
Operating Expenditures 135,000 139,543 165,326 145,000 145,000 130,500
Fixed Assets - - - - - -
Internal Service Charges 102,794 103,463 107,027 111,740 107,191 92,000
TOTAL EXPENDITURES 608,632$ 597,085$ 637,465$ 676,974$ 575,119$ 575,859$
SUMMARY OF REVENUES AND EXPENDITURES
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LIBRARY DEPARTMENT
Adult Services
FY 2018/19 KEY PROJECTS
KEY PROGRAM SERVICES
Meeting Information Needs
• Provides ready reference, reader’s advisory, information literacy, and roaming reference
services in person and virtually through chat or online resources.
• Maintains vibrant collections in-house and online.
• Responds to patrons’ suggestions for materials to be included in the collection.
• Enriches the local community by being a premier repository for local history materials.
Information Technologies and Training
• Continues to use online and social media counterparts (e.g., Facebook, Instagram,
Goodreads, Wowbrary and NextReads) to offer services traditionally available only
within the Library’s walls.
• Provides access to the Internet and training for the public in basic searching and
navigational skills, and more specialized skills such as genealogy searches.
• Maintains a Library mobile application for use with smartphones and mobile devices.
Core Goals Key Projects
Civic Enrichment
Foster
opportunities for
citizen
involvement, and
cultural,
recreational, and
individual
enrichment
Outreach Programming
Continue to refine and develop best practices for outreach programming.
Continue to build a collection of partners that can help deliver successful
collaborative services to the community. In FY 18/19, the Library will pilot
offering monthly visits to The Meadows and The Terraces, delivering
books and technology training.
Technology
Continue to focus on small group interactions, such a one-on-one tech
tutoring, small classes on common technology issues, and drop-in
sessions for our e-resources, with the goal of diminishing the digital divide
in our community.
Explore new technology programs using Virtual Reality equipment, 3D
printing, and emerging technologies.
Enhance Programming Options
Continue the work begun in FY 17/18, exploring and offering exciting new
programming for Adults. Building on successes such as paint nights,
Eclipse presentation, and the Digital Storytelling workshop, the Library
will look for new ways to welcome the adults in our community to use
and enjoy the Library.
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LIBRARY DEPARTMENT
Adult Services
Full Time Equivalent (FTE)
2014/15 2015/16 2016/17 2017/18 2018/19
Town Staff Funded Funded Funded Funded Proposed
Town Librarian 0.50 0.50 - - -
Division Manager - - 0.30 0.30 0.30
Librarian 1.40 1.50 1.50 1.50 1.50
Library Technology Specialist 0.10 0.10 0.10 0.10 0.70
Library Assistant 0.60 0.60 0.60 0.60 -
Library Technician 0.15 0.15 0.15 0.15 -
Sr Library Page - - 0.60 0.60 0.60
Total Adult Services FTEs 2.75 2.85 3.25 3.25 3.10
2014/15 2015/16 2016/17 2017/18 2018/19
Temporary Staff Funded Funded Funded Funded Proposed
Librarian 556 556 556 556 -
Librarian Temp - - - 125 175
Library Assistant - - - - 400
Total Annual Hours 556 556 556 681 575
ADULT SERVICES PROGRAM STAFFING
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LIBRARY DEPARTMENT
Adult Services
Performance Objectives and Measures
2014/15
Actual
2015/16
Actual
2016/17
Actual
2017/18
Estimated
2018/19
Budget
1.
a.Percentage of collection evaluated and updated:75%Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
b.Percentage of collection that requires evaluation:Data Not
Available
50%18%16%14%
2.
a. Percentage of customers rating Library programs as
good/excellent:*
95%92%90%80%85%
3.
a.Percentage of customers rating staff interactions as
good/excellent:
100%96%92%92%92%
b.Percentage of public contacts received by library that are online
vs. through the doors:
70%70%38%38%38%
Activity and Workload Highlights
2014/15
Actual
2015/16
Actual
2016/17
Actual
2017/18
Estimated
2018/19
Budget
1.15,662 13,163 14,915 16,216 15,000
2.0.65 Data Not
Available
0.48 0.53 0.53
3.54 54 54 54 54
4.45 86 128 150 160
5.923 1,032 1,576 1,200 1,500
6.0 16 13 5 20
7.0 1,195 544 100 1,000
*New measure effective FY 2015/16, historical data provided when available.
Manage adult library collections to anticipate and meet community
information needs.
Provide a variety of programs throughout the year that foster curiosity
and community connection.
Assure delivery of quality service to customers.
Number of adult programs offered:*
Total attendance at adult programs:*
Total number of adult outreach programs:*
Total attendance at adult outreach programs:*
Hours of service per week at adult services desk:
Reference questions per capita:
Number of adult reference questions received:
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Library Department
YOUTH SERVICES
PROGRAM 7202
PROGRAM PURPOSE
Youth Services supports youth of all ages (newborn babies through high school students) and
their families by providing age-appropriate programs, services, materials in support of
education and current high-demand, high-interest materials in a variety of formats. Youth
Services also creates welcoming environments for children, tweens, and teens that encourage
their curiosity, imagination, creativity, and a permanent love of reading. Specialized
programming encourages families and communities to read with the children in their lives to
demonstrate a commitment to learning and an appreciation of youth. Distinctive programs are
provided for children 0 to 14 years of age and teens from 13 to 17 years of age. The purpose of
the Youth Services Program is to provide reference, reader’s advisory services, computer and
electronic resources, youth collections management, a welcoming space, and a variety of
programs throughout the year in the Library, at local schools, and in the community.
BUDGET OVERVIEW
The FY 2018/19 Youth Services budget reflects a steady state collection budget for print and
electronic materials as compared to FY 2017/18. Staff will continue to target new and
innovative concepts in program development with a focus on family reading. An improved
online, interactive reading interface will continue to enhance and encourage family reading
throughout the year. The Youth Services team will engage in outreach activities, serving the
community in the schools and in partnership with local businesses. Families will enjoy new early
learning technology in the Children’s room with Osmo tablets and staff-customized Early
Literacy Kid Stations (ELKS). Collection funding will to be used strategically, eliminating the
materials of least use to ensure a well-rounded youth collection. Multiple formats, focusing on
educational support as well as current high-demand, high-interest materials for children of all
ability levels, will continue to be purchased. The Department will expand its connections with
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LIBRARY DEPARTMENT
Youth Services
schools, specifically continuing to work with Los Gatos High School to make student ID cards
work as Library cards, and expanding the service to Fisher Middle School.
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Proposed
REVENUES
Intergovernmental Revenue -$ -$ -$ -$ -$ -$
Service Charges - - - - - -
Fines & Forfeitures - - - - - -
Other Revenues - - 14,066 - 14,066 -
TOTAL REVENUES -$ -$ 14,066$ -$ 14,066$ -$
Transfers In
Transfers In from Trust(s)- 14,064 - 14,066 - -
Total Transfers In - 14,064 - 14,066 - -
TOTAL REVENUES & TRANSFERS IN -$ 14,064$ 14,066$ 14,066$ 14,066$ -$
EXPENDITURES
Salaries and Benefits 314,950$ 316,777$ 345,897$ 405,311$ 371,399$ 439,722$
Operating Expenditures 43,582 50,060 61,629 59,980 59,980 58,800
Fixed Assets - - - - - -
Internal Service Charges 100,212 101,542 106,141 111,381 109,698 92,250
TOTAL EXPENDITURES 458,744$ 468,379$ 513,667$ 576,672$ 541,077$ 590,772$
SUMMARY OF REVENUES AND EXPENDITURES
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LIBRARY DEPARTMENT
Youth Services
FY 2018/19 KEY PROJECTS
Core Goals Key Projects
Civic Enrichment
Foster
opportunities for
citizen
involvement, and
cultural,
recreational, and
individual
enrichment.
Family Reading
Continue to offer family programming that focuses on building literacy skills
and family connections from birth through the teen years. Be a Book
Family, the centerpiece of this effort, acknowledges the importance of
parents playing an active role in their child’s reading, reading as a family
activity, and reading as a social activity.
Storytimes
Regular storytimes will continue to incorporate new early learning
technologies including multi-media and multi-sensory experiences.
Stay-and-Play time, immediately following storytimes, will continue to be
provided to facilitate socialization skills and relaxed playtime learning for
our youngest library users.
Offer storytime content, such as song, fingerplays, and booklists online,
enabling families to engage with early literacy skills at home.
STEAM Programming
Provide early literacy technology to stimulate learning and creativity in the
Children’s Room by offering Osmo tablets and ELKS. Encourage families to
integrate technology into their learning while establishing healthy digital
habits.
Develop STEAM programming for school-aged visitors, utilizing new tools
such as the Ozobots, 3D printers, Lego Mindstorms, and other technology
platforms.
Develop passive STEAM programming for families to explore on their own
while visiting the Library
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LIBRARY DEPARTMENT
Youth Services
FY 2018/19 KEY PROJECTS
Core Goals Key Projects
Civic Enrichment
Foster
opportunities for
citizen
involvement, and
cultural,
recreational, and
individual
enrichment.
Teen Services
Continue to build relationships with regular teen room patrons, in
partnership with other Town Departments and high school staff, fostering
developmental assets and strengthening community.
Continue to offer specialized online reading programs in the summer,
highlighting titles required for 9th graders at Los Gatos High.
Offer regular Friday programming for Teens, allowing them to choose
between Kahoot and other video game options.
Partner with Los Gatos High and Fisher Middle School to make student ID
cards useable as Library cards.
KEY PROGRAM SERVICES
Meeting information needs for children 0 to 17 years of age and their parents
• Provides reference and reader’s advisory services.
• Manages children’s and teens’ web pages.
• Maintains vibrant and diverse collections for children, teens, teachers, and
parents/caregivers.
• Responds to patron suggestions for materials to be included in the collection.
Providing programs to youth
• Provides year-round programming for infants, toddlers, preschoolers, school-age
children, teens, and families.
• Plans and promotes year-round reading and engagement program “Be a Book Family” to
listeners from ages 0 to 5, readers from ages 5 to 12, and teen readers from ages 13 to
17.
D – 293
LIBRARY DEPARTMENT
Youth Services
KEY PROGRAM SERVICES
Outreach to youth
• Raises awareness of youth about collections, services, and programs available at the
Library.
• Responds to requests for field trips to the Library and Librarian visits to schools and
community events.
• Provides Library access via student ID cards for LGHS students, as part of the Student
Success Initiative.
Web Management
• Designs and maintains the youth portions of the Library’s website.
• Develops, evaluates and evolves early literacy technology stations, with Osmo tablets
and ELKS.
D – 294
LIBRARY DEPARTMENT
Youth Services
Full Time Equivalent (FTE)
2014/15 2015/16 2016/17 2017/18 2018/19
Town Staff Funded Funded Funded Funded Proposed
Town Librarian 0.50 0.50 - - -
Division Manager - - 0.50 0.50 0.50
Librarian 1.75 2.25 1.50 1.50 1.50
Library Assistant 0.40 0.40 0.40 0.40 -
Library Technology Specialist - - - - 0.40
Library Technician 0.10 0.10 0.10 0.10 -
Sr Library Page - - 0.40 0.40 0.40
Total Youth Services FTEs 2.75 3.25 2.90 2.90 2.80
2014/15 2015/16 2016/17 2017/18 2018/19
Temporary Staff Funded Funded Funded Funded Proposed
Librarian - - 556 556 -
Librarian Temp - - - 125 175
Library Assistant - - - - 400
Library Teen Specialist - - - - 750
Total Annual Hours - - 556 681 1,325
YOUTH SERVICES PROGRAM STAFFING
D – 295
LIBRARY DEPARTMENT
Youth Services
Performance Objectives and Measures
2014/15
Actual
2015/16
Actual
2016/17
Actual
2017/18
Estimated
2018/19
Budget
1.
a. Percentage of customers rating youth programs as
good/excellent:*
100%96%94%96%95%
2.
a.Percentage of customers rating interactions as
good/excellent:
100%96%93%91%92%
3.
a.Percentage of collection evaluated and updated:95%Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
Measure
Discontinued
b.Percentage of collection that requires evaluation:Data Not
Available 15%7%9%10%
Activity and Workload Highlights
2014/15
Actual
2015/16
Actual
2016/17
Actual
2017/18
Estimated
2018/19
Budget
1.338 361 341 472 500
2.18,141 20,489 22,679 24,774 25,000
3.19,337 18,806 17,470 22,172 18,000
4.79 74 79 79 79
5.16,937 18,537 20,556 20,000 20,000
6.Number of youth outreach programs:*Data Not
Available
Data Not
Available
7 10 12
7.Total attendance at youth outreach programs:*Data Not
Available
Data Not
Available
1,020 1,200 1,200
* New measure effective FY 2015/16, historical data provided when available.
Number of youth programs per year:
Provide a variety of programs throughout the year that
foster curiosity and community connection.
Number of teens using library resources per year:
Hours of public service per week at youth services desk:
Total attendance at youth programs:
Assure the delivery of quality service to youth
Manage youth library collections to anticipate and meet
community information needs.
Annual number of youth reference questions received:
D – 296
D – 297
Library Department
ACQUISITIONS AND CATALOGING
PROGRAM 7203
PROGRAM PURPOSE
The Acquisitions and Cataloging Program is being combined with the Circulation and Systems
Administration Program (7204). As technology platforms and job assignments become more
integrated, the amount of overlap between these two Programs has grown to the point where
separate tracking no longer contributes to a meaningful budget category. The combination of
these two Programs will simplify tracking funds going forward.
BUDGET OVERVIEW
All funds previously budgeted to this Program have been incorporated into Program 7204
Circulation and System Administration.
D – 298
LIBRARY DEPARTMENT
Acquisitions and Cataloging
FY 2018/19 KEY PROJECTS
Core Goals Key Projects
See Program 7204 Circulation and Systems Administration.
KEY PROGRAM SERVICES
See Program 7204 Circulation and Systems Administration
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Proposed
REVENUES
Intergovernmental Revenue -$ -$ -$ -$ -$ -$
Service Charges - - - - - -
Fines & Forfeitures 5,271 5,596 3,559 5,500 2,500 -
Other Revenues - - - - - -
TOTAL REVENUES 5,271$ 5,596$ 3,559$ 5,500$ 2,500$ -$
EXPENDITURES
Salaries and Benefits 65,016$ 28,141$ 28,381$ 29,162$ 28,604$ -$
Operating Expenditures 735 - - - - -
Fixed Assets - - - - - -
Internal Service Charges 89,871 89,303 92,802 95,248 95,247 -
TOTAL EXPENDITURES 155,622$ 117,444$ 121,183$ 124,410$ 123,851$ -$
SUMMARY OF REVENUES AND EXPENDITURES
D – 299
LIBRARY DEPARTMENT
Acquisitions and Cataloging
Full Time Equivalent (FTE)
2014/15 2015/16 2016/17 2017/18 2018/19
Town Staff Funded Funded Funded Funded Proposed
Librarian 0.40 - - - -
Library Technician 0.25 0.25 0.25 0.25 -
Total Technical Services FTEs 0.65 0.25 0.25 0.25 -
ACQUISITIONS & CATALOGING PROGRAM STAFFING
D – 300
D – 301
Library Department
CIRCULATION AND SYSTEMS ADMINISTRATION
PROGRAM 7204
PROGRAM PURPOSE
The Circulation and Systems Administration Program provides customers with access to a broad
range of up-to-date library materials and technology as well as enables customers to access
library materials for use outside the Library. This Program additionally manages all automated
services and technology systems. Circulation/System Administration’s core services are to
manage the circulation process, acquisition of new materials, maintain circulation records, and
implement and support the Library’s computer network, the integrated library automation
system, and public Internet access.
BUDGET OVERVIEW
The FY 2018/19 Circulation/Systems Administration budget incorporates expenditures
previously budgeted to Program 7203 Acquisitions and Cataloging and Program 7201 Adult
Services and additionally reflects efficiencies and some maintenance costs savings, changes in
vendors, and discontinuation of unused resources to create some savings offsets that have
been applied to personnel needs. The Library continues to introduce new technologies that
meet patrons’ expectations for fast, reliable access to information and Library resources as well
as continues to implement system enhancements, provide support, and expand print resources
and eBooks collections. With an increasing number of people utilizing the Library’s online
resources, technology upgrades are essential. Additionally, the Library will continue to budget
funds for developments to improve the integrated library system for both patrons and staff.
D – 302
LIBRARY DEPARTMENT
Circulation and Systems Administration
FY 2018/19 KEY PROJECTS
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Proposed
REVENUES
Intergovernmental Revenue 4,062$ 7,708$ -$ -$ -$ -$
Service Charges - - 3,425 - - -
Fines & Forfeitures 41,345 33,636 32,544 32,000 20,000 23,500
Other Revenues - 10 11,098 - 11,098 -
TOTAL REVENUES 45,407$ 41,354$ 47,067$ 32,000$ 31,098$ 23,500$
Transfers In
Transfers In from Trust(s)- 11,100 - 11,098 - -
Total Transfers In -$ 11,100$ -$ 11,098$ -$ -$
TOTAL REVENUES & TRANSFERS IN 45,407$ 52,454$ 47,067$ 43,098$ 31,098$ 23,500$
EXPENDITURES
Salaries and Benefits 484,749$ 527,425$ 553,215$ 626,246$ 545,115$ 710,889$
Operating Expenditures 78,095 68,858 84,434 99,116 100,816 82,150
Fixed Assets - - - - - -
Internal Service Charges 154,993 157,013 172,077 178,389 174,897 149,471
TOTAL EXPENDITURES 717,837$ 753,296$ 809,726$ 903,751$ 820,828$ 942,510$
SUMMARY OF REVENUES AND EXPENDITURES
Core Goals Key Projects
Good Governance
Ensure responsive,
accountable, and
collaborative
government
Communication Resources
The Library will update the library's mobile app giving patrons a better
user experience with the addition of adding more than one library card.
Patrons will have the opportunity to opt-in to receiving SMS messages,
another avenue for the Library to communicate with patrons about their
account.
Online Payments
An online payment system will be implemented to allow Library users to
pay their fines remotely. This online payment system will work securely
with the Library ILS and the Town’s Finance system to streamline this
process for both Library users and staff.
Additional Resources
The Library will launch A-to-Z Databases, a reference and marketing
database that gives Patrons access to 30 million business profiles, leads,
mailing lists, market research and employment opportunities, all with a
Los Gatos library card.
D – 303
LIBRARY DEPARTMENT
Circulation and Systems Administration
KEY PROGRAM SERVICES
• Manages circulation process.
• Manages all Library automated systems, including the Library’s network.
• Manages remote authentication server.
• Manages public computer terminals and printers.
• Maintains online catalog to assure customer access to Library materials.
• Acquires Library materials.
• Maintains Library collections, including shelving of materials.
Core Goals Key Projects
Good Governance
Ensure responsive,
accountable, and
collaborative
government
Library Operations
The operations, collections, equipment, and staffing of the Department
will continue to be evaluated to make the best use of staff and resources
to best meet the needs of the community.
The Library will be integrating the use of Electronic Data Interchange
(EDI) to the Library ILS to streamline ordering, receiving materials, and
processing invoices.
D – 304
LIBRARY DEPARTMENT
Circulation and Systems Administration
Full Time Equivalent (FTE)
2014/15 2015/16 2016/17 2017/18 2018/19
Town Staff Funded Funded Funded Funded Proposed
Division Manager - - 0.80 0.80 0.80
Library Technician - - - - 1.50
Library Technology Specialist 0.90 0.90 0.90 0.90 0.90
Customer Service Supervisor 1.00 1.00 1.00 1.00 -
Customer Service Specialist 1.50 1.50 1.50 1.50 1.75
Total Circulation/System FTEs 3.40 3.40 4.20 4.20 4.95
2014/15 2015/16 2016/17 2017/18 2018/19
Temporary Staff Funded Funded Funded Funded Proposed
Library Clerk 1,050 1,050 1,050 1,050 1,050
Library Page 7,591 4,627 6,344 6,344 6,344
Senior Library Page - 2,964 - - -
Total Annual Hours 8,641 8,641 7,394 7,394 7,394
CIRCULATION / SYSTEMS ADMINISTRATION PROGRAM STAFFING
D – 305
LIBRARY DEPARTMENT
Circulation and Systems Administration
Performance Objectives and Measures
2014/15
Actual
2015/16
Actual
2016/17
Actual
2017/18
Estimated
2018/19
Budget
1.Data Not
Available
92%86%86%86%
2.
a.Number of databases available online:*40 39 57 60 60
b.Number of electronic materials available for loan:*150,178 210,244 816,460 825,000 825,000
c.Number of items in-house for loan:*167,099 157,431 137,872 135,000 135,000
Activity and Workload Highlights
2014/15
Actual
2015/16
Actual
2016/17
Actual
2017/18
Estimated
2018/19
Budget
1.607,494 553,340 503,561 476,466 476,467
2.3,797 3,900 3,801 6,102 4,300
3.27,250 34,456 20,957 21,019 22,000
4.54 54 54 54 54
5.Number of Library Card holders:*28,087 31,987 31,235 35,000 32,000
6.185 133 141 147 147
7.Total hours of public computer use:*32,938 30,199 25,357 28,337 28,000
8.86,810**14,465****6,523 6,500 6,500
9.Number of Suggestions for Purchase processed:*****1396 1265 656 700 700
* New measure effective FY 2015/16, historical data provided when available. Changed from "e-Books" to "electronic materials" in FY16/17,
to represent the growth of the electronic offerings to include audio, music, movies and other types of content.
Addition of Hoopla, CloudLibrary and Flipster in Aug 2016 added over 500,000 items to this total.
** New measure effective FY 2015/16 combining Item 1 and Item 2 under Activity and Workload Highlights.
*** This measure was moved from Adult Services program during FY 2015/16, and description changed from
"patron's materials reserves" processed to "holds" processed which represents the same work flow with a clearer name
**** This measure was moved from Acquistions & Cataloguing during FY 2015/16.
***** This measure was moved from Acquisitions & Cataloguing during FY 2018/19 due to the 7203 program being closed and merged with 7204
Number of items ordered and received:*****
Number of periodical subscriptions received and
processed:****
Number of new patrons registered:
Hours of public service per week at circulation:
Number of holds processed:***
Assure access to library online services.
Percentage of customers stating the Library has a
good/excellent collection:*****
Total Circulation:**
D – 306
D – 307
Library Trust Fund
FUND 711
FUND PURPOSE
The Library Trust Fund was established to provide for the servicing of donations and bequests
to the Los Gatos Library. The Los Gatos Friends of the Library, a nonprofit 501(c)(3) organization
exists for the benefit of the Library, and this fund allows the Town to plan for and recognize the
numerous donations this non-profit group makes to the Library. In addition, numerous local
service organizations and individuals make generous donations and memorial bequests to the
Library, sometimes for specific purposes. This fund provides for retaining these donations until
they can be used as designated. This fund includes the proceeds from the History Project Trust
Fund, which was established to provide for the servicing of donations, bequests, grant monies,
and expenditures to the history project partnership of Los Gatos Library and the Museums of
Los Gatos.
BUDGET OVERVIEW
The Los Gatos Friends of the Library contributed more than $80,000 to the Library during the
past fiscal year. This funding has provided support for community programs, family programs,
teen programs, Summer Reading events and prizes, and a growing collection of new bestselling
books and movies. In addition, lease payments to the Town from the Friends of the Library
Bookstore help to support ongoing Library operations.
This fund also captures small donations made by Library supporters to purchase books or
materials, often in memory of someone’s passing.
A portion of this fund will be budgeted for FY 2018/19 in support of Library programming and
specialized collections.
The History Project Trust Fund tracked monies received by History Services, a Library service
that originally began as a project funded by grants and donations. These Trust Funds are mostly
royalties, digitization and licensing fees for proprietary images, and donations received. The
D – 308
LIBRARY DEPARTMENT
Library Trust Fund
money received from donated royalties has been decreasing to almost zero over the past years,
and the FY 2018/19 budget anticipates limited to no contributions. Money received from the
licensing of digital images is not a stable funding source and is not be relied upon to offset the
support and hosting fees for the history website. All future revenues are tracked in the Library
Trust Fund.
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Proposed
SOURCES OF FUNDS
Beginning Fund Balance
Designated -$ -$ -$ -$ -$ -$
Undesignated 31,981 39,320 46,145 50,997 50,997 76,547
Total Beginning Fund Balance 31,981 39,320 46,145 50,997 50,997 76,547
Revenues
Interest 53 549 590 550 550 550
Other Revenues 37,304 71,171 79,760 73,500 74,600 74,500
Total Revenues 37,357 71,720 80,350 74,050 75,150 75,050
TOTAL SOURCE OF FUNDS 69,338$ 111,040$ 126,495$ 125,047$ 126,147$ 151,597$
USES OF FUNDS
Expenditures
Salaries and Benefits -$ -$ -$ -$ -$ -$
Operating Expenditures 30,018 28,515 75,498 72,500 49,600 38,500
Fixed Assets - - - - - -
Internal Service Charges - - - - - -
Total Expenditures 30,018 28,515 75,498 72,500 49,600 38,500
Transfers Out
Transfer to General Fund - 35,000 - - - -
Transfer to History Trust Fund - 1,380 - - - -
Total Transfers Out - 36,380 - - - -
TOTAL EXPENDITURES & TRANSFERS OUT 30,018 64,895 75,498 72,500 49,600 38,500
Ending Fund Balance
Designated - - - - - -
Undesignated 39,320 46,145 50,997 52,547 76,547 113,097
Total Ending Fund Balance 39,320 46,145 50,997 52,547 76,547 113,097
TOTAL USE OF FUNDS 69,338$ 74,660$ 126,495$ 125,047$ 126,147$ 151,597$
STATEMENT OF SOURCE AND USE OF FUNDS
D – 309
Clelles Ness Trust Fund
FUND 713
FUND PURPOSE
The Clelles Ness Trust Fund was established in January 1961 by Ansten R. Ness, M.D. and the
Board of Library Trustees for the Town of Los Gatos, as a memorial to his wife, Clelles Ness.
Mrs. Ness was a long-time Los Gatos resident who was active in civic life, winning the 1947
Citizen of the Year award. Among her many contributions to the Town, she was heavily
involved with the arts. She helped to bring the Los Gatos Pageants and numerous other play
productions to the Town, was an avid reader, and wrote for the Los Gatos Times (the local
newspaper). She was also involved with bringing a hospital to Town, and with her husband
started the “Holiday Circle” social club which required at least one spouse to be active in civic
planning to join.
The intention of the memorial fund was to use the income and principal of the trust estate to
provide materials and services not ordinarily available from public funds. An amendment to the
trust agreement in 1983 relinquished control over the management and investment of the trust
to the Town Council.
In the past, the Library has used money from the trust to purchase art books for Los Gatos
Public Library. In July of 1999 an agreement with the daughter of Clelles Ness stipulated that
the use of the trust fund included a new Library facility, should one be built in the future. Per
the agreement, the trust fund principal and interest was used for the new library building plan
documents and studies, such as but not limited to, a building program and architectural
drawings. The remaining trust funds were held in a Library Building Fund to be used for the
purchase of items for the current Library building, such as furniture, shelving, and equipment. A
large portion of this trust was expended in FY 15/16 for the purchase of the automated
materials handling system. During Mid-year 2017/2018 the remaining balance of the account
was directed to the installation of sound-mitigation equipment and noise-reduction
enhancements inside the current Library building for the benefit of all Library users.
D – 310
LIBRARY DEPARTMENT
Clelles Ness Trust Fund
BUDGET OVERVIEW
As of the close of the 2017/2018 fiscal year, no funds remain in this account.
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Proposed
SOURCES OF FUNDS
Beginning Fund Balance
Designated -$ -$ -$ -$ -$ -$
Undesignated 188,420 171,591 40,742 88,679 41,087 -
Total Beginning Fund Balance 188,420 171,591 40,742 88,679 41,087 -
Revenues
Interest (851) 845 345 850 - -
Other Revenues - - - - - -
Total Revenues (851)$ 845$ 345$ 850$ -$ -$
TOTAL SOURCE OF FUNDS 187,569$ 172,436$ 41,087$ 89,529$ 41,087$ -$
USES OF FUNDS
Expenditures
Salaries and Benefits -$ -$ -$ -$ -$ -$
Operating Expenditures 15,978 131,694 - - 41,087 -
Fixed Assets - - - - - -
Internal Service Charges - - - - - -
Total Expenditures 15,978 131,694 - - 41,087 -
Ending Fund Balance
Designated - - - - - -
Undesignated 171,591 40,742 41,087 89,529 - -
Total Ending Fund Balance 171,591 40,742 41,087 89,529 - -
TOTAL USE OF FUNDS 187,569$ 172,436$ 41,087$ 89,529$ 41,087$ -$
STATEMENT OF SOURCE AND USE OF FUNDS
D – 311
Susan McClendon Trust Fund
FUND 714
FUND PURPOSE
A bequest to the Los Gatos Public Library from the estate of the late Susan E. (Betty)
McClendon was established in support of children’s services. Betty McClendon was a long-time
resident and dance instructor. She is especially remembered as the choreographer of the
Town’s 1940 pageant, “Trail Days,” which celebrated the completion of the final section of the
new four-lane highway from Santa Cruz into Los Gatos. Betty McClendon’s mother, Mrs. Hilda
McClendon, served as Children’s Librarian at Los Gatos Memorial Library from 1923 to 1929.
Ms. McClendon left this gift in memory of her mother and her mother’s husband, Gorman
Burtner.
Keeping with the wishes of the Ms. McClendon, these funds are restricted for use for children’s
services at the Library, and will be directed toward support of reading clubs, book discussion
groups, evening family programs, and equipment and furniture needs of children’s services that
are not met by other funding. This funding will also be used for enhancement of children’s
collections.
BUDGET OVERVIEW
No money is budgeted from this fund for FY 18/19.
D – 312
LIBRARY DEPARTMENT
Susan McClendon Trust Fund
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Proposed
SOURCES OF FUNDS
Beginning Fund Balance
Designated -$ -$ -$ -$ -$ -$
Undesignated 96,095 87,957 88,662 98,020 89,412 84,140
Total Beginning Fund Balance 96,095 87,957 88,662 98,020 89,412 84,140
Revenues
Interest (309) 705 750 705 714 700
Other Revenues - - - - - -
Total Revenues (309)$ 705$ 750$ 705$ 714$ 700$
TOTAL SOURCE OF FUNDS 95,786$ 88,662$ 89,412$ 98,725$ 90,126$ 84,840$
USES OF FUNDS
Expenditures
Salaries and Benefits -$ -$ -$ -$ -$ -$
Operating Expenditures 7,829 - - - 5,986 -
Fixed Assets - - - - - -
Internal Service Charges - - - - - -
Total Expenditures 7,829$ -$ -$ -$ 5,986$ -$
Ending Fund Balance
Designated - - - - - -
Undesignated 87,957 88,662 89,412 98,725 84,140 84,840
Total Ending Fund Balance 87,957 88,662 89,412 98,725 84,140 84,840
TOTAL USE OF FUNDS 95,786$ 88,662$ 89,412$ 98,725$ 90,126$ 84,840$
STATEMENT OF SOURCE AND USE OF FUNDS
D – 313
Barbara Jones Cassin Trust Fund
FUND 716
FUND PURPOSE
The Barbara Jones Cassin Trust Fund was established by endowment upon the death of Ms.
Cassin on May 10, 2010. Ms. Cassin was a graduate of Los Gatos High (class of 1937) and San
Jose State, where she majored in biological and physical sciences. After a successful career in
hospital laboratories, she turned to watercolors, and donated 25 lovely views of Los Gatos to
the library. A exibit showing these works was sponsored by the Library in August 2008 and
again in 2018. Ms. Cassin’s art has been widely exhibited and is held in public and private
collections. In response to Hurricane Katrina, Ms. Cassin hosted a workshop to encourage
children to draw and write their responses to the disaster, including its effects on animals.
The initial project funded by the Barbara Jones Cassin Trust was the purchase of opening day
collections for the new Los Gatos Public Library. In following years, the interest earned by the
trust is budgeted annually to enhance collections and informational programming, per Ms.
Cassin’s wishes.
BUDGET OVERVIEW
No money is budgeted from this fund in FY 18/19.
D – 314
LIBRARY DEPARTMENT
Barbara Jones Cassin Trust Fund
2014/15 2015/16 2016/17 2017/18 2017/18 2018/19
Actuals Actuals Actuals Adopted Estimated Proposed
SOURCES OF FUNDS
Beginning Fund Balance
Designated -$ -$ -$ -$ -$ -$
Undesignated 379,802 344,759 347,523 521,252 350,462 353,362
Total Beginning Fund Balance 379,802 344,759 347,523 521,252 350,462 353,362
Revenues
Interest (1,125) 2,764 2,939 2,760 2,900 2,900
Other Revenues - - - - - -
Total Revenues (1,125)$ 2,764$ 2,939$ 2,760$ 2,900$ 2,900$
TOTAL SOURCE OF FUNDS 378,677$ 347,523$ 350,462$ 524,012$ 353,362$ 356,262$
USES OF FUNDS
Expenditures
Salaries and Benefits -$ -$ -$ -$ -$ -$
Operating Expenditures 33,918 - - - - -
Fixed Assets - - - - - -
Internal Service Charges - - - - - -
Total Expenditures 33,918 - - - - -
Transfers Out
Transfer to General Fund - - - - - -
Transfer to Capital Projects - - - - - -
Total Transfers Out - - - - - -
Total Expenditures & Transfers Out 33,918$ -$ -$ -$ -$ -$
Ending Fund Balance
Designated - - - - - -
Undesignated 344,759 347,523 350,462 524,012 353,362 356,262
Total Ending Fund Balance 344,759 347,523 350,462 524,012 353,362 356,262
TOTAL USE OF FUNDS 378,677$ 347,523$ 350,462$ 524,012$ 353,362$ 356,262$
STATEMENT OF SOURCE AND USE OF FUNDS